 Now, welcome to Advocacy and Outreach SIG meeting. It's the 17th of June. Let's take a look at the agenda proposal today. So contributor summit is the hot topic. And then it knows and information about communications. So Jackie, anything else you need to put on the agenda? No, I think it was just the two items of the invitation email so that we can deliver the zoom link to all registrants. Right. And then also I was going to follow up with swag. Great. Okay. So invitation email. Here's the current body text as proposed. I've sent the request to the governing board. Oleg has reviewed it hasn't given his approval yet, but he has reviewed it. He has reviewed it. He proposed a change. I accepted the change. And I had discussed it with others on the board. My goal is to finalize for sending tomorrow. Is that workable for you? Or is that too late? Do you need it sooner than that? That, that's totally fine. I've already shared this. Sorry, your audio is breaking up. So this is this document, this invitation email is based on the mail that the email draft you provided relatively minor tweaks. Hi. Can you hear me? I can. Yes. Sorry, my internet's. Okay. Sorry. I had bad internet. So, okay. Now that you hear me. Okay. I've shared this cop this document, the invitation email with Rachel from the Linux foundation events team. So as soon as we give her the go ahead, she will build the email. And then she said that it's easy to just email everybody that is registered for the Jenkins contributor summit. So we just basically just need to tell her when the copy is final. Yeah. I told her that our goal was to send this by like either Monday or Tuesday of next week. Yeah. So if we can get approval. By Friday, that would be ideal because it gives them at least sometime to, you know, we got to queue it up because they support several other events as well. So. Okay. Great. Yeah. Yeah. Yeah. So, um, was also. We have almost 1200 people registered for the Jenkins contributor summit. By the way, I didn't close the. The registration because I was just like, well. Like I want to see people. Also because it's easy for just register, but then not attend. So, um, yeah. Let's see. I am curious to see what that attendance rate will be. That's wonderful. So you had a dramatic increase the last number I'd heard about two weeks ago was like 700. So we've, we've very nearly doubled registration in the last 10 days or so. Um, well, yeah. So I, I, we did a few large email sends, um, to, uh, we took the Linux foundation training and we, uh, we were looking for anybody who was like part of dev ops, uh, training certifications and also the Jenkins courses. And then we sent them targeted like communications about CD con. And so that's how we got that big registration. Great. Thank you. Yeah, absolutely. So, um, yeah, the other, the other part was swag. So we've, like I said, uh, I. We just don't have right now the budget to do, to spend 1200 pieces of swag. Um, because shipping is outrageous. Right. And so this would like last time we did this, this incurred in shipping alone, because that's what we said we would take care of like thousands of dollars. So that's also why we're like, okay, we can't support it. Um, I have proposed to find sponsors. I think it's too late for that. But I think that's something for it in the future. I think we will need to look for sponsorships or for swag. Right. Uh, we, I mean, we might also choose to deliver only to selected individuals based on participation. That, that also is speakers. Yes. Yeah, maybe we just do speakers or, um, you know, we could do something like the first 50 people that signed up to be part of the contributor summit or we do a raffle. Um, but I think it has to be, you know, like, Like I said, we, we just can't take on the cost, right? Let's say the foundation can't take on the cost of shipping right now. It's not in our budget. That's, that makes perfect sense. Okay. Good. So next steps feels like then from, from the organizing side, from the Jenkins project side, decide how to handle. How to, how to select a subset. To receive swag. Or decide not to deliver swag. With the contributors. Yeah. Um, yeah. Yeah. Okay. Thank you very much. Anything else from you, Jackie? Um, I, that's it from my side. I think, uh, yeah, I think. Have you guys published the agenda yet? With the agenda, the agenda is. I mean, any of the other ideas got it near final and we should have it ready within the next, I'm assuming the next day or so. He's been working through all the various speakers and presenters trying to get all the eyes out of the tease crossed. Um, How are you announcing it? So we'll send a. Announcement plan right now. The plan was what all I could initially described as we would do a blog post. Oh, okay, okay. Blog post or other form of social media announcement. Blog post plus social media. Other form. When do you think you'll have that finalized? So I assume we'll be ready with it tomorrow. Oh, okay. Then we should add that to the invitation email. Yeah, so I hesitated to put it in the invitation email because it will be, it's a very long agenda, right? It's got lots of speakers on it, lots of topics. And my thought was just get them to the link very quickly in the short email and then they'll come and we can tell them the agenda as they arrive or we can point them to the blog post separately. Okay, so you don't want like a separate link that's like link to the agenda? Oh, that might be, let me see about that. So that's when I can- Not actually include the agenda, just include the link to the blog. Good suggestion, let me take that, let's take that. So it's like here's your registration link and then here's the blog to the full agenda. And then if they want to click it, great, if they don't then, just the most important part is at the Zoom. Very good, good suggestion. So let me get that put onto the, that's on my action item, great. Okay, cool. All right, awesome. Okay, I think that covered it. Anything else, Jackie? That is it on my side. Okay, thank you for your time. Thanks very, very much. Yeah, thank you, Mark. Let you drop off to your next meeting, thank you. Awesome, yeah, and just ping me if you need anything else. Great, thank you. Okay, all right, bye. Aditya, thanks for joining. Would you have some additional time that you and I could go through together on other preparations for Contributor Summit and other topics? Yeah, definitely. That's super, thank you. All right, so we've got the contributor, are you interested in being involved in the Contributor Summit and in assisting with it? Yeah, if I can. Now, it's the timing is centered around US East Coast start of day to end of day. So that makes it rather difficult. I assume you're based in probably based in Asia? Yeah, you're ISD based, okay. So let's take a look at this and see if there are topics that are particularly of interest to you. So here's the initial scheduled draft that Olivier's been working on. Okay, so the things that, the things where I think we would really benefit from help from you or someone like you would be if you'd be willing to assist in one or more of the contributor tracks in being involved in discussions and offering help, we may even need assistance there just being a voice. So are there any of these tracks, for instance, Java 11 or outreach programs or contributing to Jenkins where you say, hey, I'd like to be involved in that. Yeah, contributing to Jenkins and outreach program or something I think I can help them. But I just started contributing to Jenkins. So I mean, I am not sure how much of a help can I be. Well, so for me at least it would be great to have additional people. If you're willing to assist me in the contributing to Jenkins piece, I've got one or two other people from IST time zone as well that are interested. I would love to have multiple voices there. I would love to have us, you and me and possibly others doing a question and answer kind of experience about, hey, how do you help here and what do you do there? Because you've been able to join infrastructure meetings, you've joined advocacy and outreach sessions and I think that's some good insight that you may be able to share about, hey, yeah, look, just becoming a more active participant can help. So if you'd be willing to join me on the contributing to Jenkins session, I'll plan on it and we'll all assemble some slides and we'll talk about it together. That sounds great. Okay, good. So I'm gonna put that then as a plan here. Okay, so, all right. So contributing to Jenkins track at the contributor summit. All right, so Aditya Srivastava, willing to assist Mark to assemble initial slides, prepare to present with Aditya and Dheeraj Singh Jodha. Oh, he did, he's my classmate. Oh, he is, all right, good. So Dheeraj has been involved in documentation and is expressed interest in his case in React.js. And so if there's a specific area for you, I think you would express your interest in infrastructure and in advocacy. Yes. Great, okay, so yeah, so Dheeraj, for instance, has created the last two or three Jenkins change logs for the weekly releases and done very well. And so those are great kinds of things for us to highlight and say, look, this is what it takes to do this. You join this group and they coach you along. Excellent, okay, very good. So we'll plan for you to join with that and look forward to it. Now, again, I apologize, it is nine o'clock a.m. Eastern time, Eastern U.S. time, which is, let's see, that means it's seven, so it's about 7 p.m., 7.30 p.m. your time, Saturday morning, or Saturday, let's see, Saturday, is that right? No, it's 7.30 a.m. your time, Saturday. No, no, no, it's p.m. No, yeah, I think, I think it's really Friday, right? Is it still Friday? Oh yes, it may, you're right, it may, because my time, it will be, if I look at my calendar, my time, it will be, here, we'll do it this way. Yes, I think you're right, it will be late Friday evening for you. So you'll be, we may keep you up until 11.30 or 12 at night, but I would very much appreciate it if you're available and if you could stand to be involved. So it will start at, yeah, at about 7.30 or 8.30 p.m. your time and go for about 40 minutes. So hopefully that's not too terribly late for you on a Friday night. No, that's not. Okay, great. Well, thank you, thank you, thank you, thank you for that. My, I love to work. Well, that's great, thank you very much. Okay, and then, then the other, if you're in, are you, is there any chance I could enlist your help with the Java 11 discussions, just as a participant there? Well, actually the thing is that I'm, Java is not my primary language of development. Okay. So I like to stay a little bit away from the interests of it. I'm more of a Python person. Okay. Because my interest in machine learning and deep learning, so that is something that I don't think Java 11 to 17 discussion would sound like you won't be able to get a lot of help from me, but I would definitely learn a lot. No, if that's, thank you for being willing to express where you're interested and where you're not. Let's not put you into the Java 11 when if your focus is on Python and machine learning, let's let other people work on the Java 11 thing. That's perfectly fine. That's absolutely great. So would you be interested in being part of, let's see, I think, oh no, am I, let's see, have I got you? Yeah, we could consider having you join a segment on outreach. Certainly you've done good things for us here in terms of infrastructure and advocacy. Would you like to be part of, it wouldn't be presenting, this would just be participating with Oleg in the outreach program segment. Like for instance, what would it be my role getting? You would just join to help as Oleg asks questions or as Oleg looks for ways that we might do better outreach. What you could do is share your experiences as a student in the IST time zone, what it means for you to try to be involved with Jenkins and what are some of the complications involved in your being involved with Jenkins. So as a student, there are a certain set of complications and as a person who's in IST time zone, there's a different set of complications and you would be a voice there to just share your experiences, not that you'd be presenting, not that you'd be leading or driving, it's just, oh yeah, here are some things we should be sure we consider. Yeah, I can definitely help there. Okay, great, all right. Very good, okay, excellent. All right, anything else that comes to your mind as you look at the contributor summit opportunities? Are we talking about the GSOP projects and all the other programs that Jenkins take part in? She called Africa, you can see them. Those are good examples of outreach programs, yes. Those are very, very good examples of outreach programs. Okay, now I see it's written in the remarks section. Sorry, I missed that. Oh, no, no, good for you for asking. That's great. Yeah, we have several, for instance, this open source design item that's listed right here is one where we think what we would like to do is involve a community that does web design and does artwork kinds of things and see if we can enlist their help on projects with the Jenkins project. Likewise, that last one, the inclusive naming initiative is an effort by a broad group of open source projects trying to adjust their terminology to be more inclusive, to be more welcoming, to be more friendly to new people arriving. Yeah, so those are exactly outreach. Okay. Great, all right. So let's go ahead then. I think we are, you and I are set there. We'll plan for, I'll send you a link to the initial slides and now there is a session that if you would be available we'll discuss the slides in Doc's office hours. Tuesday morning, I believe it's 7.30 a.m. IST. Yeah. Would that work for you to join us for that conversation? So it's 22nd, right? On 22nd June. Yes, yes, 22nd June, that's correct. Okay. And if you can't be there, that's okay. I certainly understand that is a very early hour. That is, that is a very early hour. My concern is actually the fact that I was about to travel in that time. So I am not very sure whether I'll be available or not. So 22nd June, that those two days. Well, and if you're not available, that's okay. We can do it, we can do it asynchronously as well. Asynchronously, definitely works, asynchronous communication. And if it is possible for you, like if you are available then you can have it something before that. Great. All right. Excellent. Okay, very good. So, and Aditya, you indicated your interests are in Python and machine learning. And I'll double check with Dheeraj. I know he's been willing to do and has already worked on documentation and he asked a question about React last time. So those are both great topics. All right. Okay. Those topics. So anything else on contributor summit before we go on to our next topic? No, I don't think so. Okay, so we've got just for your info you probably ought to join community.jankins.io. This is the new experiment in communication channels. And so for example, there are categories and different ways of seeing announcements in this communication mechanism. And we'll be highlighting this to lots of people in many different ways to show them, hey, here's this, here's this, here's this. Okay. Advocacy and outreach actually has its own category now. And there it is. Amazing. All right. Then we've got a new e-book that just was issued by Alyssa Tong on Jenkins is the way with the latest set of user stories. And we're delighted with outreach program proceeding. I should read it. Wonderful. As a GSOC student, I'd like to add that I just submitted my first code contribution PR as a part of GSOC today. Very good. Okay. So now which project are you on, Aditya? Conventional comments plugin. So I don't know if it's... Feels great. Congratulations. And that's being mentored by Gareth Evans? Yes. Gareth, Bolivia, Kristen, all these mentors. Excellent. Congratulations. That's very good. That's wonderful to hear. I look forward to that one because I have a personal need for conventional commits. Gareth and I did some experimenting and I'm looking forward to using your plugin. That's really great. That's motivating for me. All right. Thank you. Anything else we need to discuss today? No, I'm afraid not. All right. Thank you. Let's go ahead and call this an end. Thank you, Aditya. And I'll send a link to the slides and we'll start discussing them. Thank you. Looking forward to looking at them together. Thanks. We'll see you. Bye-bye.