 Good evening, everyone. My name is Paul Roos. I'm currently the chair of the board of directors or the board of commissioners for the Chittenden Solid Waste District. Today is Wednesday, June 28th, 6 p.m. and I would like to call to order this annual organizational meeting of the Chittenden Solid Waste District. This is a meeting that happens once a year at this time. Meeting packet has been sent out and the agenda should be available to all commissioners. The first item on the agenda is the agenda itself. Noted there is one addition to the agenda. We will insert that between items five and six and that item to be added will be the granting of authority for expenditures. I'll explain that further when we come up with that item. Are there any other additions or corrections to the agenda for the organizational meeting? Hearing none, the agenda will be accepted as modified. Next item on the agenda are the June 2022 minutes of the organizational meeting. This is presented for information only. The minutes were presented and acted approved by the board in August of 2022. It's always good to review those. I trust that commissioners have reviewed them. Opportunity to ask any questions or clarifications on those minutes. We'll be referring back to them in a few minutes so if you've got them on your screen or on paper, be good to keep them handy. I am hearing no interest in reviewing or asking questions about those minutes so we'll now move on to item number three, which is the introduction of new board members and also appreciation for those previously serving who have stepped down. Tonight we have two new commissioners joining us. One full commissioner and one alternate. Our new commissioner from the town of Richmond is Andrew French. Welcome, Andrew. We'll give you a chance in a moment to say any introductory words that you might like. Also Rachel Kennedy is present as the alternate from Winooski and she is with us via Zoom. Welcome, Rachel. Before I ask any other question, I just also want to acknowledge the retirement of Logan Haig as our commissioner from Richmond and also Dr. Ron Stotting from Winooski, who served as the alternate for two years. Both Logan and Ron made some very insightful and constructive contributions during their service on the board. I'm sad to see them go. Appreciate very much the contributions that they made and I trust that they'll be followed with some great work by both Andrew and Rachel. So welcome to you both and again thank you for Logan and Ron for your service. Andrew, just if you want to say any few words of introduction that let the other commissioners know who you are that would be fine. Sure. Well as Paul said my name is Andrew French, new representative from Richmond so thank you for having me. A little about myself, I'm 35, lived in the area almost my whole life and right now I'm a stay-at-home dad and my three kids is eight, six and three. So it's not my first board situation but it is my first solid waste district, solid waste situation so I'm looking to learn a lot and help out where I can. So thanks for having me. Thank you very much for standing forward and representing Richmond. Rachel, do you want to say anything? I'm sorry I didn't give you a chance to warn you that I might put you on the spot. That's okay. Can you hear me? I'm calling in so just want to check. Yes. Hi, Rachel, also 35. Representing Winniewski, I have a background in urban and regional planning. I work for the Green Mountains with authority for a bit so familiar with the board, reporting to a board. This is the first board that I've been an alternate for and I've worked for the health department, the state health department, the COVID response and emergency preparedness for a couple years and now I'm a process and performance analyst with the state of Vermont so I'm excited to learn more about. I've been slowly working my way through that board packet but I've got several sections to go so plan on just learning a lot. Thank you, Rachel. Very good. Thank you, Rachel. The next item on the agenda are elections. The process was outlined very I think very clearly and thoroughly by Sarah in the meeting packet. I don't think we need to go through that those procedures line by line. I'll go right into the elections of officers. The first position to be voted on is the position of chair. There has been one self-nomination so far. Are there other commissioners who wish to self-nominate for the position of chair? It's a great opportunity. I would move we close the nominations for chair. Thank you. It's been moved and seconded that we close the nominations for the position of chair of the board of commissioners for the chicken and solid waste district. I don't think there's need for any discussion. I'm not going to give you a campaign speech so we can move right into the voting. I'll ask you to when you vote in person to raise your hand so that they can be registered. Votes are weighted by town population just as all commissioner votes are so it's just important for our secretary to record those votes. So now if you're ready for the question all those in favor of Paul Roos being elected to the position of board chair for the coming year please raise your hand. Are there any opposed? Any abstentions? I will abstain. I will declare that I have been re-elected as position of chair for the coming year. The next position to be voted on is that of vice chair that has been capably served for many years by Alan Nye of Essex. He has self-nominated again. Are there any additional self-nominations for the position of vice chair either in this room or online? Move to close the nominations for vice chair second. Thank you. It's been moved and seconded that the nominations be closed for the position of vice chair. We have one nominee and that is Alan Nye of Essex. All those in favor of Alan Nye to serve as vice chair for the coming year please raise your hand. Thank you. Any opposed? Raise your hand. Any abstentions? Abstained Essex. Thank you. I believe the vote is unanimous with the exception of one abstention so Alan Nye is re-elected as vice chair for the Chittenden Solid Waste District. Thank you Alan. Next position is the position of secretary. That has been filled for many many years very capably by Amy Joule. As is noted in probably in the packet but also in our charter the position of secretary and of treasurer does not need to be filled by a commissioner and be filled by somebody who is not a commissioner and for several years that has been the case which is why Amy has served in that position. We have received no self-nominations up to this point. I would nominate Amy Joule for the position of secretary of Chittenden Solid Waste District. Second. Thank you it's been moved and seconded but I do want to give the opportunity for anybody else to self-nominate at this point for that position. I am seeing none in this room and I am not seeing any via Zoom so it has been moved and seconded to elect Amy Joule as secretary again for the coming year like we're ready for the vote. All those in favor please raise your hand. Any opposed please raise your hand. Any abstentions? Amy does not get to vote even though she is an officer. I declare it unanimous that Amy Joule is re-elected as secretary. Thank you very much for this level of services to the to the district. Finally we have the position of treasurer and very capably served for several years by Leslie Nolte. Thank you very much Leslie. She's indicated that she is willing to step down from that role past the torch on to somebody else. Paul Stabler has self-nominated. Are there any other self-nominations from boards of the board of commissioners to fill the role of treasurer? I would move we close the nominations for treasurer. Seconded. It's been moved and seconded that we close the nomination process for the position of treasurer. We have one nomination that is Paul Stabler. All those in favor of electing Paul Stabler as treasurer for the coming year please raise your hand. Are there any opposed? Mike you were you were an affirmative correct or are you opposed? Me? That's affirmative. Excellent. Even though I've known Paul for decades yeah I will in spite of that yes. No no votes any abstentions. One abstention. I declare Paul Stabler to be elected for the position of treasurer for the coming year. Thank you very much Paul for stepping in. Paul has also been part of the on the finance committee for the past year so he's reasonably up to speed on the on the financial affairs that come before the finance committee and again thank you Leslie for your many years of service. Next item on the agenda is the executive board. Oh and I see the granting authority is there. Well we'll stick with the executive board that these positions are also elected. The executive board consists of the chair and four elected commissioners. Four people have self-nominated they also served on the executive board last year. They are Alan Nye, Lee Perry, Paul Stabler and Kelton Bogaske. Are there any other self-nominations for the position of executive board? Since none of since there are four positions to be elected and we have four candidates we do not need to go to a paper ballot or a private ballot I think we can we can elect all of them as a slate. That will save some time but again are there any other self-nominations for the position for being on the executive board? I move to close the nominations for executive board. Second. Thank you it's been moved and seconded to close the nomination period for the election of the executive board. The current nominees are Alan Nye, Lee Perry, Paul Stabler and Kelton Bogaske. On the off chance that one of these people may may choose to to abstain I'd ask you still to vote for the other folks and set modesty aside. So all those in favor of electing the slate for the executive board Alan Nye, Lee Perry, Paul Stabler and Kelton Bogaske please raise your hand. Any opposed to the slate? Those positions have all now been elected. Again thank you very much for your willingness to continue to serve on the executive board. In clarification Paul the chair of the board is a member also. That is correct automatically. So I had amended the the organizational meeting agenda to address the granting of authority but I see it's listed here under elections. So I think we'll put we'll still continue with the modified agenda and deal with that separately. Next item on item 4E excuse me is the finance committee members. Finance committee consists of the treasurer automatically the chair of the finance committee and two additional members. Those positions are appointed by the chair. I have had indications from two individuals that they would like to continue to serve on the finance committee. If there are other commissioners who wish to join the finance committee you can let me know. I do not need to appoint them tonight. I'll give you the opportunity to think about it. You can reach out to me I ask you to do that very soon and then I will make the appointments to the finance committee and I'll let everybody know before the next board meeting what the constitution of the finance committee will be. Again we do have enough self nominations right now to fill all the required slots for the finance committee. Next item we're moving on to item five set the meeting schedule for the board and executive board. There was a corrective email that went out early this afternoon. The correction was with the November dates they happened to be transposed so in case you hadn't received that or noticed it the calendar for November would be Monday November 6th would be the executive board and Wednesday November 15th would be the full board. I just want to note that Monday February 19th is president's day and we are not closed that day so we kept the meeting date but we don't know that other folks might have that day off and so we put it in as the 19th but it may we may want to change it. You may want to change it I think that's still far enough down the road that we can wait for folks to raise the raise that issue as we approach February and see if we need to make a day change on that. I believe we need a motion to accept the calendar to adopt the calendar. So moves up Erlington seconded Essex. Maggie has been moved and seconded to adopt the calendar as presented with that one clarification to correction on November. Any discussion? I had a quick question. Amy I'm sure you already covered this in your review. Do you see a SWD recognize June 19th on the 19th? We do. Any other questions or discussions on adopting the calendar? Pretty much the same schedule we followed for the same pattern of the third Monday and the fourth Wednesday with the exception of February December. I think then we're ready to vote on this. All those in favor of adopting the calendar as presented please say aye. Aye. Any opposed? Say nay. Any abstentions? Calendar is adopted. Okay the next item is inserted between items five and six. This is granting of authority and this is essentially granting of purchasing or expenditure authority. Traditionally the executive director is authorized to spend monies in the amount up to $50,000 on her own authority. Amounts between $50,000 and $100,000. Give or take that dollar. It must go to the exec board for its approval and any expenditure over $100,000 must come before the full board for approval. And so that granting of authority is before us tonight. I've entertained a motion to authorize spending authority as I just related to you. Could you read that? For the granting of authority motion to authorize the executive board to approve expenditures up to $100,000 and motion to authorize the executive director to expend up to $50,000 and motion to authorize the full board to approve expenditures above $100,000. So moves out Burlington. Second. It's been moved and seconded to grant the spending authority as read out by the executive director. Any discussion or questions on this motion? Any concerns? I would say it's only part of the board's responsibility to provide oversight. We do spend lots of significant sums of money and it's one of the most important things that we do in representing the interests of our communities and our constituents. It's important that we provide that oversight. That's my only comment. I think we're then we're ready for voting on the motion. All those in favor, please say aye. Any opposed? Say no or nay. Any abstentions? Expending authority has been granted. Next item is on the agenda is item six. Set the interest rate for late payment. That is what come into play in the event that there was an assessment by CSWD to our member towns for monies to support or underwrite the programs and activities of the district. This has never happened. We certainly have every hope and expectation that it will not happen, but we need still to establish that authority to establish interest rates for late payments. That's why it's before us tonight. So Sarah, could you read off the motion, the wording of the motion? To set interest payments, motion to set the interest rate for late payment and 1% per month, 12% per annum for member towns if assessments are established. Six seconds up, Burlington. I think it's been moved and seconded to grant to set the interest rates for late payments from member towns in the event that there was an assessment to them. Questions or discussion? All those in favor of setting the interest payments as read in the motion, please say aye. Any opposed? Say nay. Any abstentions? The interest rate payment rates have been established as for the motion. Next item is continuing the fidelity bond for officers. That is insurance basically for the officers of the district for I'm not sure. Errors and omissions. Errors and omissions. Hopefully we'll not do that, but it's important for us in those positions to know that we have some financial backing should somebody object to what we're doing and want to establish or assess a financial penalty. So to continue the fidelity bond for officers, motion to continue the fidelity bond of $500,000 per incident for commissioners of the Chittenden Solid Waste District, the director of finance, and the executive director. So moved. Six seconds up, Burlington. Thank you. It's been moved and seconded to continue the fidelity bond for officers. Any discussion on the motion? Hearing none. All those in favor, please say aye. Opposed? Say nay. Any abstentions? Motion carries and fidelity bond has been set. Final item is the approval of check signing privileges. Just go right to the language. I think it'll be self-explanatory. Motion to authorize the chair of the board of commissioners, the executive director, the director of administration, and the treasurer to sign checks and electronic transfers throughout the upcoming year. And further, any check or electronic transfer greater than $25,000 shall require two signatures. Anybody here to move that? So moved. Thank you. Do you have a second? And moved and seconded to establish these check signing privileges in the amounts that were identified in the motion. Any discussion? Any questions? All those in favor, please say aye. Aye. Any opposed? Say nay. Any abstentions? Check signing privileges are now established. That concludes the items on our organizational meeting agenda. Is there any other business to come before this organizational meeting? So it moved to adjourn the organizational meeting. Seconds up, Burlington. Thank you. It's been moved and seconded to adjourn the organizational, the annual organizational meeting. All those in favor, please say aye. Aye. Any opposed? Say nay. Abstentions. The meeting is adjourned. We're now ready to move on to the regularly scheduled monthly meeting of the board of commissioners of the Chittenden Solid Waste District. And that meeting packet was sent out to all the commissioners. Wait last week. We have a chance to wait through it. If that you can, we'll be going through some of these items in detail as we proceed through this meeting. First item on the agenda is the agenda itself. Are there any additions or corrections to the agenda? Hearing none, the agenda will be followed as presented in the meeting packet. Second item is a public comment period. Are there any members of the public either present in person or via Zoom or via the telephone who would like to address the board of commissioners? I see none in this room. Is there some? I can't see. Paul Holman is a representative from a business who will be able to meet with us later on in the meeting, but I do not believe that he has any interest in addressing the board at this time. Not at this time. Seeing no one in this room and hearing nobody on phone or seeing anybody on Zoom, we'll close the public comment period. Next item on the agenda is the consent agenda. A fair number of items on there. Consists of the minutes of the May 24, 2023 board meeting, the regular program update memos, the executive director update, finance report, the lengthy FY22 audit results, which was reviewed by the finance committee at its last meeting, and received very good comments, positive comments, and appreciation from the finance committee. Fourth, I'm sorry, third quarter financials for fiscal year 2023, and an extension of the lease for the environmental depot of the city of South Parlington. Any request to remove any of those items from the consent agenda? Helen? The executive director update just around the merc grants. I think that's one important to just have that conversation. Sounds good. We'll pull that item. That's the executive director update. Item 3.3 will be removed from the consent agenda and taken up for further discussion momentarily. Any other requests to remove something from the consent agenda? And again, the lease extension by being part of the consent agenda that authorizes the executive director to execute that extension. Hearing no other request to remove an item, the consent agenda is accepted with the exception of item 3.3, the executive director update. We will now take that up. Kelton, do you want to? Yeah, I just curious to get an update just from hearing obviously read the packet, but I also think it's important just keep up on up-to-date on that and the public as well. Certainly, thank you. So as I know it in my update, I just want to give a quick review of the grants to date, and we did receive, as the board is aware, a $250,000 grant from the recycling partnership specifically for a polypropylene optical sorter in the Neumar. So we received that paperwork and signed that. So that is in the works, and as soon as we decide and award the equipment contract, should the board decide to do that tonight, then we can start that process of getting reimbursed through that grant. And the larger grant that we are still waiting on is through the Environmental Protection Agency. It was a very, very large grant that was offered a year plus ago, a year and a half ago, solid waste infrastructure for recycling, SWIFR grant. We did apply for the maximum amount allowable for our entity, which was $4 million. There were thousands and thousands and thousands of applications across the country. So it took the EPA significantly longer to wade through those applications. They also did extend the submission deadline by a month, so that delayed things as well. But we were notified recently that we did make it to the next level, which is merit consideration. So that's a very big deal for us. That means we are now in a smaller pool of consideration, which raises our chances. And also because we're in a small region, I think that also makes our chances that much higher. The EPA can choose to award all or some of the request. So they may also be looking at whoever is left and say, okay, how can we best divvy up the amount that is allotted to Region 1? And we are in Region 1 of the US. So we are still waiting, but we are waiting with higher hopes and smiles. And I don't know what later in the summer 2023 means, but hopefully we do know that the awards will need to come before the start of the next federal procedure. So October 1st, correct. So we will hear something either way before then. Awesome. Thank you. Any other questions or discussion on this particular item? Any progress or has there been any requests for our legislators to support additional funding? That was part of the original application. So we submitted letters of support from our delegation from A&R. And we had a couple of other letters. Thank you. I think you asked me to write all of them. Yes. Yes, on board. I think we may have had one other. I can't recall that. A&R, you said A&R. So we did. Yes. Any other discussion or questions on the grants? Because this was part of Sarah's monthly memo. It was really not an action item, so we don't need to vote to approve. We're just part of the regular consent agenda. So we can move on now with no further action on that item. Next item on the agenda is item 4E, the Organic Recycling Facility. Also, I guess I would call Green Mountain Compost on Redmond Road. That is the brand of the compost product that we sell. We sell only at Green Mountain Compost. I guess it's the Organic Recycling Facility. For the benefit of newer commissioners, there are a lot of acronyms. The MRF is a good one, but there are lots of things. So these come up. Can you hear some letters? You don't understand it by all means. Stop and ask, what does that mean? And in this case, we're dealing with the Organic Recycling Facility. It used to be the Organic Conversion Facility. Yes. ODF. Orph. Screen or purchase. I will turn it over to you, Sarah or Dan, to walk us through. Dan, you're here. Thank you. Thank you. And I wanted to throw out that in addition to this new building, we have also just 98% moved into our new scale house and the company office building on the same facility at Redmond Road. But if anybody is curious to see that, we'd be happy to show you around. We've got some very nice new pavement on our drive-in and residential food waste drop-off area, which has got lots of parking, ample parking for all the people who have been going to the end of the road at Redmond Road for the last well since the beginning of the pandemic, I think, roughly. So we will be soon sending all that food waste back to our facility so that we aren't transporting quite as much from one to the other. But today I'm talking about the screener. We have two screeners on site that do the processing for any of those unfamiliar with our process. I won't go through it, but basically we make the compost for a few months and then we put it through machines to separate fine fraction from large fraction. And this one is due for replacement. The good news is that we had budgeted $750,000 for it, and actually all of the bids we received back were below that. And one of them was substantially below that, and that is the one that we are asking for approval for today. So we received bids from two vendors. One, we're very familiar with the Comtech. That's the machine that we've been running for quite a few years there, and four different variations of that machine. And then the one that we are seeking purchase approval for is from an outfit called Timber Ridge. They are out of Pennsylvania, and they are representing the Eggersman S60 Star Select screener. So with the trade-in value, the actual purchase price of the machine that we were seeking to purchase is $530,000. However, as cited in the memo, there are a bunch of ancillary pieces of equipment that will be supporting the screening of that material, and those are listed as well as the electrical installation because we have shifted some new information for some of you. But we went from full diesel operation where we were using diesel for all of our screening and now we use, we extended three phase power down to the far end of our facility a number of three years ago, I guess it was, and now are utilizing that for all of the star screen operation. And so all of the bids received have that capability of running on electric. And so we would seek to continue that, but with the addition of an electric conveyor, we would need to bring them in and make sure that the old wiring is working for the screener and then a new wiring for that new conveyor. So total dollars would be $612,150. However, because there's a little bit of estimating, particularly with the electrical, at this point we asked for a total project price not to exceed $615,000 with the actual screener itself not exceeding $538,000 of the budgeted $750,000. Any questions about that? The other screener, what's the expected state for that to be replaced? The, so the other one was a recent acquisition. It was in the last fiscal year, that one I believe we have a 10 year replacement schedule on it. So, and the news from that is it's working great. It's been a fantastic addition. It's been doing what we expected to, which primarily removing contamination early on in the process. We've been using it as a backup to the current aging star screener and I'm just very happy with it. But yeah, we've got quite a long, actually now replacing this one. It will be a very long time before we will be replacing screeners. You anticipate both would need to be replaced at some point at the same time down the road? Probably not exactly the same time. The one that we're looking to replace now is used a lot more. Generally, it is an all year thing. The other one, it takes as a larger opening so that it requires less hours to process the same volume of material. That makes sense. So we're further refining at the final end of the process with the machine that we're looking to acquire now. And it's just, it's a longer, it's a slower throughput on that machine due to the smaller fraction size. So to answer your question, yeah, roughly, probably within a year or two or three would be my guess by the time we go to replace them, but not the same year. And we're looking 10 years down the road. Yes. Alan, are we comfortable that that little bit less than $3,000 is going to be enough for any additional work? Because we often have people coming back to the board to get another increase. We could do that now. It's up to you. I mean, I spoke with the electrician today and I don't have a steadfast number from them yet. And so we have a plan to look at it together. I'm fairly comfortable. I believe we'll be able to not, we'll be able to do, utilize the existing conduit rather than putting a new conduit and it's a short run. So I think it's okay. But if you wanted to tack on, I mean, we've got plenty of budget. So if you wanted to apply an extra $5,000 cushion or something, that would be fine. Generally, our contingencies are tuning on the project or the item between five and 10%. So we could amend the resolution to say total project cost not to exceed $615,000 plus an additional 5% contingency, something along those lines, if that is more, and I think that's plenty. And so that would, the contingency would only be extended with, to a dance approval but also mine. I think that would be a good idea, Paul. A lot of, we're asking Dan for questions now. We'll have a motion in a minute and another opportunity to ask further questions. Why don't we, for clarity's sake, then get this resolution in front of us, the specific language so that we know when we're discussing and again have an opportunity to ask more questions. Sarah, could you read that off? Sure. You resolve that the board of commissioners authorizes the executive director to enter into a contractual agreement for the purchase of an Eggersman Star Select S60 compost screener with temporary equipment freight up Pennsylvania for a total not to exceed $538,000. Total project cost including installation and additional equipment shall not exceed $615,000. An additional contingency of 5% shall be applied only with authorization of the executive director. Second, Marilynton. Thank you. It's been moved and seconded to authorize the purchase. I don't want to confuse things by restating those numbers, but the key change is that there's an additional 5% contingency to cover unexpected overages and that it's the authority to spend that contingency money rests with the executive director. Lee, you have a question? Yes. Thank you. Hey, Dan. The two extra buckets, the six cubic error rollout and a four cubic error, are those specific to one loader or a little fit? How many loaders do you have out there? We have a total of three loaders and one of them, the rollout would be usable for two of those. The four yard would be usable for one of the three. Got you. But the other ones already have an equivalent size bucket. They have different couplings and unfortunately we haven't gone to that point where every district loader is the same coupler, but getting closer. That rollout bucket will give us significant reach to load that machine. Like you stated in the memo, you wouldn't need to build an inclined ramp up to the machine. Yeah, it's something we've thought about for a long time as being beneficial because historically we've always had to build a ramp and there's a lot of drawbacks to that both in terms of wear and tear on the equipment and fuel extra fuel every bucket load. But it also limits the ability to move the machine from the ramp once you've got the ramp there. You can't really do it. Yes, and we would also be able to utilize that for other loading. The taller point floor trailers and such is very challenging with their existing equipment. So that would be a added bonus. Is there only one manufacturer around that bid on that? There are several that make rollout buckets. We got pricing from a few different ones. This one was considerably cheaper. Ann happens to be from the vendor who sold us the machine. So we felt comfortable about all the connection being ready to go and that sort of thing. Okay, thank you. I just had a question. Do these kind of purchases typically have an associated service contract from the vendor? No, they don't need them. They all come with warranties and some of them are two-year warranties and some of them are three. But service contracts have not traditionally been part of the large, like the stationary or portable screener purchases. I think they have been made available occasionally on some of the rolling stock. But we have not opted for any service contract for any equipment district-wide. I think we do have some in-house capability, certainly, and we benefit from having vendors, good service technicians within three miles, I think, of our facility for all of our loaders. And some of our additional equipment is also well since it's got good representation from the manufacturers. So we're well covered in the event of a breakdown. Additional discussion on the motion to authorize the purchase of this screener. I have one question. So it says that they likely aren't expecting delivery to March of 2024. Is there any need or urgency to have it sooner? No, it's a good question. As our primary screening sees it, we screen all year round. But it's critical there's a screen which doesn't generally begin before March. And we were a little bit nervous actually about that timing, like if it doesn't show up in March because we've had that experience with their last screener purchase. And the dealer has an identical machine that they have for demos. And they said, well, we will provide that until then you want to arrive. So that's all the assurance we needed there. But yeah, it's a good question because that would be bad. Thank you. Additional questions. I'm hearing none. I have a question. Move to the question. I don't think we need the official action on moving. I think we're ready. We don't have to vote on moving the question here. Save a few moments. I think we're now ready to vote on the motion to authorize the purchase of this new screener for the dollar amounts that were identified, the contingency that was also identified. All those in favor please say aye. Aye. Any opposed? Say nay. Any abstentions? The purchase is authorized. Thank you. Thanks very much, Dan. Next item on the agenda. Item number five, the memorandum of understanding, MOU, between the city of Burlington and the Chittenden Solid Waste District. Turn it over to Sarah to walk us through this. Thank you. So as very briefly recounted in the memo in the packet, CSWD has an MOU at the city of Burlington to move towards a purchase and sale agreement for property that CSWD owns on Flynn Avenue and that the city maybe deserves some purchasing for use as city property. The reason we purchased the land back in 2001 was to secure a location for a permanent drop off center within the city of Burlington and the thought since then had been to eventually transfer the property over to the city through sale and then we would lease back the property as we do with our other drop off center properties. So it took a bit longer than the district had originally intended but we are definitely at a good place. We have had a couple of MOUs to get us to this position. The city has requested that we extend the current MOU for an additional three months. We are working very, very hard and in good faith towards coming to a purchase and sale agreement. There is a difference in this third extension in that it is a restated version of the MOU and what that means is that it is not the exact same language that we had approved previously and then extended. The difference being that the restated version removes the option payments which the city had been paying essentially to have us hold the property from sale. The reason was that the payment would have been due July 1 and with only three months it didn't make much sense to grab another $16,665 from the city for another three months. So that is the main difference in this restated MOU and we both parties feel that we are making significant progress that three months should be sufficient and the city council has authorized the extension. Any questions on extending the MOU? South Burlington, I fully support this extension. I'm happy and grateful to the city of South Burlington for working with us and I'm optimistic that this will work out so we have an improved drop-off center on Pine Street with the ultimate goal to do a drop-off center there in Burlington to help take pressure off other drop-offs. Indeed and there's especially for folks in that area of the city have to have regularly expressed desire to have more services at the drop-off center currently we're only accepting organic materials so the goal would be to again expand that that property if we're able to make this whole idea happen to bring more service back to grow into my students. Good question. On the next steps it's page 92, 94 the packet. So I was just wondering if it's restated to the dates in the next steps section need to be Joseph? So that was that was basically provided just background information from several months ago so the dates included in the MOU are the ones that we want to be focusing on so the dates in this memo most likely have moved. Yeah so the MOU is current. And what are your passes? Yeah it is a good it is a good question and we are in the third extension right so it's a very valid question. The city does want to move forward CSWD wants to move forward the city has been a great partner in these conversations particularly the past six months both parties are motivated so you know Chapin's not on but I think you'll Lee you could probably speak to Chapin's desire to move this process. Yeah we want to move this across the finish line and as Sarah stated we've both been working diligently together to get through this CSWD has been a great partner and you know we want to get it done and we're really close unfortunately you know schedules with appraisal contractors or consultants you know we just couldn't get it done before the MOU expired at the end of this month. Right so the extension has nothing to do with delays or anything on the part of either party it really was kind of securing those those additional consultants that we needed to secure. Is there any thought about returning to option payments if we go past September 30? No the option payments would remain with CSWD that was part of the original. And we will be dealing with this issue assuming we get all the information that we need noted to conclude the negotiations this will be back before the board in executive session to discuss the final terms tonight we don't really want to get into those unless it's absolutely necessary we're only talking about extending the MOU not the terms of the final agreement we will still be dealing with this hopefully nailing down the final details sometime within the next three months. That's right. Any other questions? We do you do not yet have the motion in front of us though there is language in our packet on page 84 I believe that could be read into the record is it on no I'm sorry it's on page 86. Okay I'm lost. 86 of the pdf 86 of the pdf be resolved the board of I was just gonna make them over okay I'll read it right here be resolved the board of commissioners authorizes the executive director to extend the second memorandum of understanding with the city of Burlington for a third extension to expire September 30 2023. Thank you it's been moved and seconded to extend the memorandum of understanding between CSWD and the city of Burlington for an additional three months to September 30th 2023. Any additional questions comments discussion hearing none all those in favor please say I. Any opposed say nay. Any abstention. Abstention Burlington. Thank you. Thank you. The extension has been approved by this board. Thank you. Next item on the agenda is the materials recycling facility the new mission the new mirf the new system equipment hopefully we will get through this and be able to make a decision to award the equipment contract tonight I'll turn it again over to Sarah walk us through the history and what's before us tonight. Great thank you very much so again as the board is very well aware we are have been approved by the voters to build a new materials recycling facility on property we own on redland road in williston and a key component of that is the actual processing system itself so the way the materials move through their cycling facility and get sorted and bail them in on two markets the board last year last it was last July. Conditionally awarded a contractor authorized me to sign a contract with the vendor and it was conditional because we had to wait for voter approval in November and then the wait once we got that another couple of months as a cooling down period if anyone challenged the bond though we had to wait for that and we had to apply for funding to the bond bank before that process and then by the time we were ready to sign and had the money in hand the hundred twenty day price hold that is standard in all of our fees had passed at that point or close to that point within about a month after that we were informed by the selected vendor that the price may be increasing most likely would be increasing by up to three million dollars so at that time I asked our director of operations to reach out to the other top points getters in the original selection and inquire if there had been similar movement in pricing for their assistance they indicated that they had not so that said to me that we needed to issue an addendum to get updated pricing from each of the vendors and that is what we did so as a result of that addendum to that RFP we now have updated pricing that is listed in your memo I included both the original pricing and then now the current pricing for your comparison and we are recommending an award to a different vendor the vendor that we are recommending was actually one we were going to recommend the first time around and then as we were finalizing pricing with each of the vendors we did get a very good deal from the previous vendor so that tips the points scale essentially in the evaluation this time around we made sure that every system was apples to apples so they were all bidding on essentially the same requirements and you can see it was extraordinarily tight so the pricing between all the systems did I think this is representative of exactly what the system would cost you know unlike before when there were some options maybe thrown in and there were some differences there are no differences this time around so we were able to really look at well what did we like about VHS before that is still considered part of the base system and we were thrilled that they also happened to come in just that much below Van Dyke and machine accident but it was very very tight each company each firm is excellent so we had no concerns with any of the companies themselves they all produce fantastic equipment and we would be thrilled with any of them the selection for VHS again just slightly lower in price it really is that technology difference it's the visioning system it's that system's ability to learn it's flexibility for changes in our material mix as it evolves which is critical we know it's changing all the time and just to be able to extract the kind of data that we're going to need going forward in really the very near future so all of those factors helped to lead the evaluation team was myself Jen and Josh Estee on the evaluation team we did meet with VHS they came to Vermont a couple of weeks ago and they did have to redesign their system because they main reason we were uncomfortable last time was they had a system of pneumatic tubes and we weren't comfortable with that they are now conveys all apples to apples so that redesign system is one that we prefer and they were able to answer all of our our questions and concerns aspectually and we feel very confident with the selection the price is higher than the original award last year as I mentioned the bid coming in from Vendek was 16.1 but then when we added in the compressors that were necessary it did bump it up to about 16.6 so all in all the cost is looking at a little bit maybe 200 ish thousand dollars higher as well within our estimate of the overall system if you can absorb that and we do have Paul Holland from BHS to answer any questions Hi Sarah I have Steve Miller our CEO with me as well happy to join you guys tonight thank you Paul yeah hi Sarah hi Steve would you folks want to I guess we could see you on screen I think Sarah's gone over this pretty well but I don't I want to take up too much of your time but just so we can see your face anything that you might want to uh to offer and tell us about your company you know we'd be we'd love to talk about ourselves so that's a great invitation thank you the I think Sarah you had asked that we present the information that we did a couple of weeks ago would you like us to go through that or just talk about um yeah well thank you I think just talking for now would be great if there's something that one of the commissioners has a particular concern about or question do you happen to have a slide or that okay sounds great the company is based in Eugene, Oregon we were formed in 1976 really for the wood products industry and then as we things developed recycling became more of a thing and the mixing of materials in recycling became more of a thing we found that some of the equipment we used in wood products applied to it and really all of our businesses moved virtually all into the greater recycling arena single stream recycling of course is what everybody thinks about but we also do quite a lot of MSW processing plastic processing facilities of different types construction demolition waste one of our divisions produces anaerobic digestion and compost systems so we deal with organics really everything related to the waste stream we do this worldwide here in North America that's roughly 70 percent of our business over time but we operate throughout Europe Asia Middle East really all over there's of course waste everywhere and so we're called upon to process it in in different places part of our growth we've always felt that we needed to control the development of technology and to be sure that we were able to provide a fully integrated system and so that's led our investment efforts that includes the acquisition of an optical sorting company called N.R.T. they were formed in 1981 we acquire them in 2012 and they produce optical sorting equipment based in Nashville Tennessee and we also acquired a company based in Amsterdam by the name of NEHOT that was really involved in the preparation of fuels to replace fuels out of waste that would replace coal in cement facilities or other kind of waste energy facilities we continue that development in in working with AI and robotics we were really the first mover in that space and developed a brand called Max AI where we produce a robotic driven or an AI driven robotic sorting unit to replace some of the activity that people do we don't have that in your in your design although we have designed it such that that's an easy addition later on if you choose to go that direction but we also do integrate AI with our optical sorting and within our controls automation all of these things are manufactured in Nashville and that includes of course our engineering teams assembly installation service technicians and and really we've done that so we can truly provide this fully integrated system and so um so that's the kind of five minute elevator speech maybe six minutes on the company and everything really you know very focused on recovery of materials and putting them to beneficial use thank you all thank you Kelton your hand was up Leslie yeah I was in sort of unrelated to the presentation on the physical aspect my question was have we done a reset of the budget and work project budget and view some of these cost increases that's why I was mentioning that um the additional 200,000 is well within what we felt was our stretch parameters for the budget so something like that is is fairly nothing is easy right amazing but it is not difficult to move some some 250,000 dollars from another area for example savings on the building so that um that thing is out now for the design big build for the building so that'll be the next area of real scrutiny to see or where can we save and please make sure that the total project is coming in to be expected well I would just hope at some point we could the board could at least see some interim revisions understanding that it could be moved you know you could present something one month and two three months later you have to come back with another revision but I think we should be kept in the loop because um the state of the mark markets for everything right now is very unpredictable and um anyway point you got the point yes thank you Kelton where would and and I guess this just comes up because I look we just you know had to take a belt from the mark down at Wollaston so where where is the closest system that BHS system and then kind of a second part to that question you know obviously work with Cassel right now have they worked with BHS systems in the past and did they understand how the system operates you know and obviously I know we might go either way but would it be a current operator yeah the closest comparable BHS system is in Delaware and it is owned by the Delaware Solid Waste Authority so another municipal entity just very similar to us similar mix similar size um I'm uh good friends with the director there and then I spoke with with Rick and he had nothing but good things to say about the equipment there um their BHS system was installed in 2012 and he said they have never had even a minor uh issue with any of that equipment so there's not been any major concerns not really any minor concerns everything has just been general normal maintenance um the technician servicing that facility is in Philadelphia uh and that was a factor in in consideration um obviously Machine X is in Quebec so it's only now and a half two hours for our tech to get down here from there uh the uh Vandijk is in Stanford Connecticut so four hours ish uh so Philly is a little further away but it's a quick flight uh should we need that assistance whoever BHS has a really robust remote um troubleshooting and remote um a process to be able to you kind of watching our system from afar you have to identify issues you know kind in real time alert us to be able to go to where there may be a concern and then troubleshoot either on mine or on the phone or if there's a need for someone to come in Philly's not that far away um as far as has Casella used BHS equipment I don't think so but to your point um the thought at this point is to go out to bid for those operating services so so may um when the bid they may not win the bid um but any any operator Murph operator is now very familiar with operating these types of systems our system is the anomaly our current system is the anomaly so anyone uh you know who is in the modern realm now is operating this type of a system with these kinds of electronics obviously they would they would go to BHS to be trained BHS would come to us to further train that would be part of part of the deal sorry on that point if I could just add a couple of points we do uh just to validate we do have 24-7 uh online technical support uh within the system itself we have what we call our ePortal system and it's a it's a system that contains all of the product manuals including full service manuals we also have a training routine to train both operators and maintenance technicians and that supplements the initial training that we do but also supports training downstream as new people come on board and there's transition of staff so there are there are a number of things that we do to support the operator and all of that is is simply part of the of the package that we're providing thank you paul is the training part of this total cost yes and do we know of any bail sort statistics at the VHS equipment so the equipment providers were required to guarantee that their systems could meet certain specifications so that is that guarantee is in here and so this equipment will meet the current uh current market specifications as like the low the low bar um we will have the ability to fine-tune and tweak the system the goal is to meet um not just the the market uh specs but to go above and beyond and to try to achieve the um this deeper scrap recycling isry trying to avoid the acronyms uh scrap recycling institutes specifications which are significantly higher so within that few percentage points is where we'll be able to work with the system and um and try to meet those higher specs but yes each system was required to meet a minimum market requirement for for us which we is in the 95 percent period range right and then the um car snap tracker remember is is oh wait i got it adaptability oh yes yes thank you touch on it a little bit here but materials are changing constantly yes the equipment is capable of adapting that is that is the the really exciting part of going with this system this system um their their visioning system their technology their their artificial intelligence uh capabilities are are the the fastest most adaptable that we've seen in the marketplace and we've been researching this for four to five years um we've talked to everybody in the business that services and works in the northeast um and this one is the most robust and the nimblest and that was important for us um because we're a small generator of material um we want to be able to identify if possible kind of niche materials if we are seeing in our mix gosh we we can have the opportunity to get a lot of x you know film or cake upright making something absolutely new we don't even know yet but that is saturated our market if we can find a vendor if we can find an outlet can we quickly move um the system has some capability to be able to allow us to test that so that was really a big selling point for us was future flexibility also built into the general design of the system is additional space to hold on to any of those new materials bunker space so that we can sort something as you kind of a test run and have a place to put it um that's also critical so we built in that flexibility so not just in the tech but in the physical structure as well um and then operational costs we have a sense of how phs equipment uh running operational costs uh that is my question and paul did offer to run that for me and we didn't have time to pull that together um as far as what we focused on was those employees and people as kind of the main driver behind a lot of that not necessarily the electricity uh and this system uh as he mentioned we have again built into the design uh key spots where if you know we can't find sorters uh we could put in robotics and um so that flexibility is built in the system and then over time that does decrease your operating costs certainly from a human resource perspective but as far as the other stuff you offered to run that for me and we just ran out of you kind of hit on there but i'm curious across the systems is there a difference in requirement for number of sorters or what is that requirement especially compared if there are another or our murph the estimates we had um like what is the people requirement for to operate yeah exactly so that was also one of the things that we wanted to make sure was apples down so they're all in the 12 to 14 sorter range um and then in each system i said okay tell me where we can put robots that would then you know probably one person and again it's not we don't we're trying to take away jobs we're recognizing that we may not be able to find employees right and this is a tough job so we can be up as much as 14 people and down as few as nine so which is that's a big swing so do we worry about the amount of parts where parts everything will have to carry an inventory and the increased inventory costs without having warehouses of material closer and have we kind of added that into our costs yes paul has provided a list of critical spares um and we want to make that to the exact container point we need to know much uh how much we need to carry an inventory um i have not had a chance to review that list of critical spares to see if i agree with that um but they do have a recommended p.m program and so we would start there right and say okay what is the most important thing should something go crazy um in the first year in the first year it's covered but you know beyond that what do we want to have on hand so that if it is something that our folks can prepare without a tech coming in and having to bring the material it's right there they can talk them through the repair and or the replacement and work on that um because you know part of the manufacturing is in tennessee it's not super super long to get up here i wouldn't want to carry a ton of spare parts um so that's why i asked to focus on the critical spares so we'll we will work that also into beyond going up right now yeah this again i'm just curious to know how the expense of next day shipping from coming from you know it's from anywhere yeah major expense correct you know in art and just talking about inventory and i just like i don't know i'm just i'm still like kind of worried about what that might be with the system again not having a warehouse in connecticut or in covec and being in nashville um you know it's it's obviously very you know inventory is a tough piece to carry a lot of and um you you need to you definitely will need to carry more i feel like since it is so far away i'm just trying to understand that oh all of them did you want to respond yeah i just wanted to say um so actually um you've given me credit for some of my CEO's comments here earlier so you hear two different voices steve miller was our CEO and he was talking before i just wanted to comment on um we do have have set up different inventory locations for some critical spares a lot of the materials that are critical spares are also can be obtained off the shelf so it's not just you know supplied by bhs or our subsidiaries like nrt only we do try to keep as much common parts both on hand with bhs as well as they're common between pieces of equipment on site so if you have one bearing set for example it would be the same bearing set that would be used in every conveyor or one gear drive gear motor drive or even a minimal number of different horsepower motors for example but we would be happy to work with you on limiting that amount of inventory to you know bare bones minimum and then having only the you know the most critical spares there we do carry a lot of inventory parts particularly the critical ones that are in the controls or electronics that are going to be in Tennessee we don't have a northeast warehouse at this point where we have located spares we have done that in california can certainly consider doing that in other locations as well but i think the you know the critical spares are are something that we can easily work with you on something that makes the most sense for the the district yeah again my only other concern is we can't call up our neighbors anymore you know Delaware's also not close so it's just you know i just feel like it's worth expressing that you know i have not sat through five years of presentation so i do not understand but it's definitely just a concern from you know we can't call new hampshire main massachusetts somewhere in the new york somewhere in the northeast you know it's in delaware or nashville so just a concern so i have a question about time frame timing you know originally van dyke reacted on that many many months ago presumably that gave them somewhat of a head start knew that we're both working in the same direction you know what's the confidence level that the timing of purchasing this equipment will match up with our construction timeline and the urgency we have to get this mirf up and running as soon as possible and that was also part of the addendum was to confirm that the not just the ordering but then through commissioning would meet our timeline and vhs has provided the the quickest order to completion timeline of any of them so if it's well within our projected timeline for construction i would feel a little bit better having some sense of what the energy demand would be and whether it's profitable or ideally less than what our current mark is i would be surprised it's going to be more than our current mirf because our current mirf is we're hand sorting so there will be additional usage but yeah i mean we can serve i can let me think that gets to Leslie really the it's really the energy consumption per unit of output no it's not your gross energy consumption which is still going to be there obviously because it's still still the other obviously for the optical sorting versus manual yes but we're getting to 95 plus miraday yes so you know you can't just say gross energy consumption you need energy consumption per unit of saleable material i mean you know conceptually if you i don't know if you that's calculable but conceptually you can't just look at gross energy and you could also include then a calculation if it was possibly done the offset of labor that's presumably we're going to be having a lower head count and that would be factored in we're trading manual labor for electrical yeah how do you calculate that yeah total beyond my pay rate but yeah and that's one thing is an operational cost and i'm thinking more more expansively about our region and our grid demand on the grid and how much additional demand would be placed on the grid so just yeah more more broadly as well yeah i don't have any just giving my background understood rick was the relative energy efficiency of the different vendor systems considered it from and that was considered in the original proposals and they are all roughly equivalent there was not significant difference so we're not going to see a significant delta in energy consumption by choosing vhs over van dyke what's right i have another quick question on the the question of spare is inventory and turnaround and cost of accessing i don't know anything about comparable freight rates maybe you do kelton is is air air freight much more expensive than truck freight yes so yes certainly and i don't know i'm just oh yes yes significant yeah significant yeah and it's something that um it's a part that is a significant side that's not going on the airplane you know that's coming out on a truck so i you know we would certainly work with the vhs folks like they said on what is that minimal critical spare list and then identify things that they would put kind of on a tiered program say okay this is your the first tier you must have this second tier is kind of a nice to have criticals and then can we source any of that locally to reduce the impact it and this might be too far but i'd be curious if we could create some sort of relationship where we do get a discount on the next day shipping since this is one of their first facilities in the northeast and this is them getting their footprint in the northeast like that that's just something i would want to look at is like some discount because to spend thousands of dollars on and obviously this won't be a issue hopefully for a few for many years but once we do get to that point i'd just be curious um you know obviously california has their distribution warehouse you know we we just don't have that opportunity and i think again just a level kind of the playing field and i mean hopefully they eventually grow in the northeast and have a northeast footprint that's obviously an ideal state but um that's just something i would like to point out of um negotiation uh paul your hand paul home and your hand is up i don't know if that's from previous but did you want to jump in at this point well i'm sorry it's from previous i didn't lower my hand so i'll do that very good additional discussion at this point we still haven't had the motion yet i believe so we're gonna get that in uh and still have quite opportunity to uh i guess any discussion alan i'd like either either of you to explain to me what you're concerned with energy wise because i mean if if the equipment is fairly comparable between the vendors i mean what what do you want to see or end up with with respect to energy consumption um i think that it's some operational time of use rates with gmp things to decrease our operational expenses with use of the equipment potentially like that gets into an operational realm i think it's too much too much in a week before i think you can mind as well um way back when when we first conceived of of this we had hoped to be able to include solar as part of part of the project and that is not affordable at the time however the design of the building that's one of the specifications in the rp is to make sure that the design is not only suitable but is you know however they're structuring the site that it is most um amenable to future solar applications so we would continue to look for opportunities to put in solar array or solar panels um there would still be some room on the site to do an array if you want to do that as well so we're not we're not incorporating it now but we are making sure that down the road we can incorporate no help and i think his question followed was an excellent follow-up to mine so having that answer from sarah helps lead into other options and opportunities that could be explored why don't we proceed then with getting this motion on the floor um i'll move that along and still again have the opportunity for further questions be a resolve that the board of commissioners authorizes the executive director to enter into a contractual agreement the bulk handling systems of eugene oregon for the purchase of the materials recovery facility single stream recycling system as described in their initial and subsequent responses to rfp number two zero two two zero one zero four including the responses to addendum number two for an amount not to exceed sixteen million eight hundred four eight thousand dollars so move south burlington second thank you it's been moved and seconded to uh authorize the uh we're answering a contractual agreement with both handling systems the equipment for the new murph leslie i have a question given this um not to exceed amount that would not cover any agreement related to spares inventory potential correct that's correct so is that sufficient so this is solely for the initial system and then spares inventory um i would consider that part of the operating expenses okay any other questions or discussion the decision that we're going to be making um certainly don't want to rush the discussion leave thank you um just to the point of you know if we did have i don't want to say a catastrophic breakdown but a substantial stoppage of processing what a what storage capacity does the new murph have or will have for accepting materials while the machine is down yeah the new murph is being designed to have up to five days of storage capacity on the tip floor and then we could also if we needed to store on the bale storage um area we could store there as well so potentially five to seven days of storage capacity and that's at current um tonnages coming in or based off of that correct okay thank you i guess i'd ask a follow-up then in the the murph world how long is a typical stoppage for an equipment failure is there any such thing or is each situation unique it's all unique yeah depends on what what's breaking down um you know one of the things that um that we have included in the system is is redundant balers having two balers because that is the one piece of equipment you do not want to break down because that stops everything so this system has two balers uh the conveyors can go back and forth between either one so if there's an issue of one we can still run and we can still bail um we do not have that redundancy now which is why we are one of the reasons we're so vulnerable to stoppages um so really the the baler going down is is the critical piece um other things that you know i just want anything i guess could could stop you a belt um you know anything a motor could go motors again are easy to swap out um try to think of you really that the big issues are things that almost have nothing to do with the system so fire for example could cause stoppages for it's in a period of time depending on the severity of fire um you know we're out of power outage which generally you know would not be but that's a very short amount of time to take care of this but power outages if we have a major blizzard we're not collecting trash no one's collecting trash everything stops right so um um yeah there's really the big area that you need the redundancies and we're covering that in the system um one thing that i don't think we've talked about or as mentioned um it's just health and safety and if there's any operational ocean history with the various uh vendors that were reviewed um it wasn't reviewed because it's it's they're not the operators so everything that but having said that um their equipment everybody's equipment now these the modern equipment they've got all the proper guards um covers they all you know obviously like our tag out is is you know just the required of preventive maintenance um that is all built in and this new Marv will be will be quite a bit safer um because it's going to be uh it's going high it's going to go long um you're going to have a good amount of space um from below the system to work on the system rather than having to kind of crawl in between the lighting is going to be better it's going to be more open the ventilation is going to be significantly better um dust control will exist uh so this whole system um is definitely designed with safety and comfort um as much as it can be given the the work for the employees so it's yeah we just hadn't talked about it so i'm not sure we asked yeah no thank you for asking it's important correct in IT you typically execute service level agreements that guarantee a certain amount of up time is there something analogous here they uh go to paul or steve they off the top of their head just say you know have a guarantee of up time our expectation is 100 percent um so you know we're what we're looking for is the guarantee throughput of 25 times an hour um so you know that may not mean um that you're constantly running all day but over all the average needs to be the throughput of 25 times an hour but paul or steve is there uh something that you can offer as far as guaranteed yeah there is uh in fact we we guaranteed a 93 percent uh up time uh for the system and commonly we have very high uh up time uh for these types of systems uh we also within your controls automation uh and the uh what we call tip total intelligence platform you have really excellent line of sight around uh operating events uh downtime events cause of them they get charted uh and we really have a robust management uh process around that so that if there are recurring items or issues we're able to see those they're very visible and then uh address them we've seen uh typical up time of between 95 and 97 percent um on this type of plants and that's best in industry i would say that it is a difficult environment um these all equipment is subjected to the some of the most difficult material and conditions um but 95 to 97 percent is what our typical up time expect expectations would be in our minimum guarantee was 93 percent additional questions i think then we're ready for the motion to act on the resolution here which again is to authorize the executive director to enter into a contractual agreement with bulk handling systems for the purchase of the materials recovery facility uh single stream system all those in favor please raise your hand i'm not sure if we've got everybody online yep there we go okay and opposed please raise your hand any abstentions i would say that the motion carries and we have a authorized our executive director to enter into a contract with the dhs thank you very much thank you very much i appreciate it and paul and steve thank you for being on our attending our meeting to answer our questions well i think it's my our turn to say thank you very much so we we appreciate uh and and just you know i i just want to add we're just really excited at the opportunity to to work with uh with you and your team and uh and uh and looking forward to uh to the process so thank you for your confidence it's appreciated very good thank you thank you again so that concludes this item on our agenda which was item six next item is other business i actually have another item for the business i wanted to say a public thank you to the town of williston for being our host for our meetings for so very long we've greatly appreciated williston's hospitality we've always been able to work with us and why to work with us and been a great host so i wanted to publicly thank the town and we will be sending a letter of thanks as well i want to acknowledge that thank you and i also wanted to take this opportunity another business to just acknowledge again michelle maras is our last her last meeting with us as director of marketing and communications how many years have you worked for the cswd uh it'll be 14 in august i personally have always enjoyed when i see you the news media or i see you online or something wearing a vest wearing the hard hat you know confidently and cheerfully telling the public about all things especially about recycling very much thank you michelle is there any other business to bring before the board tonight alan two questions for the next meeting could we get an update on bound sand out of glass and also the bond process and where we are with respect to that for the merchant thank you and actually um kind of piggybacking on that traditionally we have not on occasion had a july meeting it's penciled in on the schedule sarah and i will be consulting about my opinion is that we've got important business to do and we can round up enough commissioners to give it serious attention then we need to have the meeting and not just take the summer off i am anticipating we will need one okay we'll do our best to um not have to be a long meeting but we're here to do a job so that's what you need to do so that's just a heads up kelton one thing it's just uh seen at my current company to do a good job of having people come in regularly just give you know a five minute presentation on what they do and what their different departments do i think with a lot of new commissioners i would suggest that we see about adding something like that so that people can get educated it doesn't have to be anything long it really it's a short and sweet you know here's what we do at the organics diversion facility here's where we've come you know here's what we do at the marf here's what we do with our outreach team and i think it would just be awesome to kind of get a regular cage so that even once a year we just have you know doesn't have to be 12 doesn't have to be every meeting but just get something like that thank you kelton we we did that several years ago and i agree i think it's a great opportunity and um yes we will do that great suggestion well we still got 45 minutes on our honor so what do we want to talk about for a second we uh all those in favor of the journey please say hi hi thank you all thank you