 I'm from Penang. Oh, I'm going to Penang to see you. Good to have a very nice... What about... Cambodia? Canada? Canada and... Canada also? All the relations are all come together. Amazing. Yes, that's right. Are we streaming this live? Is it being recorded? Or just streamed? Oh, is it? Okay. All right. We haven't really started. Good. All right. So we already have Wikimedians from at least three continents here. If you were doing the prize draw, the activity sheet, one of them was to get a photograph of yourself with Wikimedians from three continents. So if you were to take a selfie right now, four continents. That's a good... We've exceeded the quota. So if you take a selfie right now with the class, you've met that. Right? So just one more thing we can take. Okay. So that's where we're all from, but that's geographically where we're from. Now I want to find out where we're all from. How are the levels with this? Is this okay? Yeah. Okay. Just keep it about here then. Now I want to find out where we're all from and our knowledge of Wikimedia Commons. So some of you have maybe... How many people here have done stuff in Wikipedia? Who's edited Wikipedia before? Okay. So some of you folks. So some of you may not even have a Wikipedia account yet. Is that right? You've not set up a username or a password. You've never actually edited in Wikimedia. Okay. So we might need to mix you up with people who have. So you'll need to probably create an account to get started. Okay. Of how many people here have ever uploaded a photo to Wikimedia Commons? Right. So some of you do have Commons logins. That's great. So that's good. That's an interesting way. Most people come to Commons via Wikipedia and start there and then want to know how to add photographs to articles. You guys are coming the other direction. Starting with Commons and wanting to add photographs that some people might use for Wikipedia articles. That's fine. Okay. So that means most of you. How many people here have got a Wikimedia login and password? Either Commons or Wikipedia? Right. So does everyone have one? Good. So we don't need to set anyone up with a brand new user account now. If there's someone that doesn't help the person next to you, get you set up. Okay. So we can just get started. Okay. So we've got a room assistant here. Do you want to introduce yourself? Just... So Cislas is a very experienced user and he's going to be here to help with me if we get stuck. If you get stuck with anything just put up a hand. Don't sit there and stare at the screen and think, if I just stare at the screen maybe this will all come right. It doesn't always work. So Cislas is there. If you just put up a hand Cislas will come diving around and see what the problem is. It will often be some small thing that's easy to fix. Okay. But it would be really important. I know it's you might be a bit shy about saying something but we're actually we're not a big room. We're just a little crowd of people look at us. Just a little... We're all on the learning journey together. So don't be worried. Alright. So a few of you have uploaded photos. How many people have uploaded 100 photos to Wikimedia Commons? Okay. So, yeah, that's good. And a lot more than that. Much more than 100. Very large number. It's good. Alright. So you're going to be one of the helpers. So if you're someone at your table who's a newie, you are therefore the helper of your... Sorry if it's rude to point. I'm sorry. I know that's a bit rude in some places. But you'll be helping people at your table. Who else? Cislas, you've got... Yeah. I wonder if we can bring you up to the front here so you can sit with the newies here. It would be nice if there's someone more experienced near you that can help. Okay? So... Okay. So how many photos do you think you have uploaded? 25,000. 25,000 is a lot. Yeah. That's a lot. Though it's surprising how fast that can happen once you get in the habit. It just... Yeah, years and years you just tick away. Okay. So you're a super user there. So there are many people who have uploaded tens of thousands of photographs to Wikimedia Commons. I've uploaded a lot but that's because I work with museums and other large collections who have to donate photos. But many people take their own photographs and donate them to the public good. So this is marvellous. This is a wonderful thing. So what I want to do today is walk you through because we have a lot of beginners here. So we're not going to get into some of the advanced features of Commons but I will give you links to some of the advanced tools if people are interested. I want to just spend a couple of hours going through the how to find photos in Commons and some of the issues of copyright and other problems that might occur that you need to get over when you're working with Commons. Now, I would really like everyone to not just watch me do things but to do things yourself. This means you'll need two things. You'll need to log in to Wikimedia Commons and you'll need to have a photograph of your own. Now, what sort of photograph? It needs to be a photograph that you own the copyright for. What does that mean? What qualifies? Is it a photograph you took yourself? Not a photograph that someone gave you or a photograph of you that your friend took that you think is really cute? No, but you don't own the copyright to that photograph. So we're going to go into this in more detail but you're only allowed to upload photos that are your own photos that you own the copyright for. There are some exceptions which we're going to show the clever people at the back know but if you want to add photos you want to donate photos to Wikimedia Commons they should be your photos that you took yourself with your own camera. Right? Okay, so undoubtedly you will have some of those available on your tablets or on your computer. Try and find one that you can use as your first upload photo your first test photo and ideally again to avoid problems yep, Paula Peche to avoid problems it should be a nice photo of maybe some trees or a landscape or something it probably shouldn't be a photograph of your neighbour who doesn't realise that they're about to have their photo uploaded to Wikimedia Commons for the world to see right and it probably shouldn't be a photograph of someone else's copyrighted work like a painting done by someone else maybe a sculpture sometimes but probably let's avoid that so not a photo of some artwork or a sign that someone painted not a photo of a person that you haven't asked permission from if you can upload their photo right, so just to pick a photo a nice photo of a building or a mountain or a tree or your pet or something like that or a selfie of course that would also be fine right, so you've got so those are the two things you want to sort out I want you to go to Wikimedia Commons now, if I switch over to here do I have the channel okay I'm going to alternate between is it going to okay alternate between okay, now can everyone see the screen okay here right so the address that we're going to is Commons, I'll make that even bigger Wikimedia.org okay so if you can all open that up and either bookmark it or keep the tab visible on your screen because you need to come backwards and forwards to these is this working, about here okay, I'll just try and keep myself here then right so what is Commons what is Wikimedia Commons so you're familiar with projects like Wikipedia which was the very first attempt to build an encyclopedia that anyone could edit the problem is an encyclopedia needs to have pictures as well as words okay, that was no problem in the early days of Wikipedia anyone could just upload a picture as well as add text to an article the problem came when you started having Wikipedia's in lots of languages French, Japanese, Malay Spanish all of those Wikipedia's all the articles were written by different people in different languages the articles in English Wikipedia tend to be quite long because it started in English and there's lots of English editors, the articles in other languages are often shorter but every time someone wanted to use a photo of Bill Clinton or something, they would upload it to English Wikipedia but they don't have to upload the same photo to French Wikipedia and German Wikipedia and Malay Wikipedia and actually, do you know how many different language Wikipedia's there are? do you know the answer? what about to? is it over 300 now? right, so over 300 and some topics there might be articles in hundreds of Wikipedia's like Bill Clinton and that means hundreds of times people have to upload the photograph and that seemed in the early days, that was a bit of a waste that was ridiculous, why do we have to upload the same photograph again and again and again? why can't we just put the photos somewhere central and let all the Wikipedia's link to them and bring them in when we need to that seemed a sensible idea and that's where Wikimedia Commons came from it was originally intended to be an image library or an image database for all the different Wikipedia's to use to stay there and when Wikipedia could use them Wikimedia Commons is hosted in computers in the USA so it uses US copyright law this is important as we'll discover right but what they discovered also is that when people started adding these images to Commons you could add lots of images you didn't have to use them in Wikipedia articles they were in fact images that anyone could use for anything not just Wikipedia and it became a gigantic library of freely usable media so not just images but sounds and video and diagrams and maps and all sorts of different media, non-text media that anyone could freely use and we're up to 96 million freely usable media files mostly photographs but lots of other stuff video is increasingly becoming important so anyone can add things to Wikimedia Commons as long as they follow American copyright law right and anyone can download and use things in Commons as long as they follow the licensing rules which we'll also talk about so the copyright law licensing rules as long as you follow both of those you can add images you can pull images down and use them so it's a really important useful resource not just for Wikipedia but for everyone often when I talk to volunteers I meet people who are photographers who maybe not professional photographers but keen amateur photographers who might have thousands and thousands of photos on their hard drive right and I ask what are you doing with those photos and some of them say oh I want to become a professional one day and sell my photos to magazines and when is that happening and they say one day I spent lots of money on my camera so one day I'll be a famous photographer but actually everyone has a nice camera these days in fact if I had a camera in my pocket you'd probably do as well so everyone's a photographer now we all have thousands of photos are we all going to become professional photographers probably not right so what are we going to do with all these photos wouldn't it be nice if we could actually share them if other people could maybe maybe they might be useful to someone one day or education or as a memento of a place they visited or a news story in the paper or any number of other uses we haven't even thought of so this is a way that people who like taking photographs and are good at it can let other people use their photos particularly if you had no intention of making money out of your photos why not let other people use them that's the philosophy behind Wikimedia Commons now where all photographers now and some of us take photos all the time, all day long everywhere sometimes we might be really good we might have amazing cameras sometimes we just have a phone if we're in the right place at the right time a phone is fine you could take a photo of something where there's no openly usable photo in Wikimedia Commons a beetle or a butterfly or a mountain but no one's ever photographed before where there's no photograph that anyone could use except yours that you just took so there's ways that anyone can be really to make some really valuable useful contributions to the world's knowledge just by taking photographs okay so that's the philosophy behind Commons now it's true that anyone can upload a photo to Commons just like Wikipedia is the encyclopedia that anyone can edit right so in theory you can go to a Wikipedia article and click edit and just start typing anything you like that doesn't work though does it you know what happens someone will come along and they'll cancel that won't they if they think it's nonsense or they might argue with you and they might delete some of it and you have to put it back in to the media and ditto with Commons it's not always so simple to say I've just got this photograph I'm going to denote it to Wikipedia Commons because sometimes there are some rules about what you can actually legally upload to Commons and we'll talk about some of those but let's actually go through the workflow I'll show you how it works enough talking so yesterday I was in the Singapore Botanic Gardens and it was amazing there were a lot of chickens lots of chickens lots of neat trees that I had not seen before these are little yeah oh yeah don't feed the otters this is a good one hang on and this little lizard here crested lizard isn't that cute yeah so it was a great great visit and I want to say I want to share someone like this this beautiful thing here which is sandpaper vine or Queens wreath it's just the most gorgeous flowers grading from and I want to see maybe we should probably see if there's a Wikipedia article about this does it have a nice photo of the flowers that would be quite neat could be useful for someone I don't even know what this plant is I hope someone can idea it so I'll show you how someone could do that so maybe I have a nice photograph let's say yeah I'm naturalist we're going to talk about I'm naturalist yeah yeah I'm naturalist is a very good way to get ideas for things okay so we have a picture of a chicken here not a very good photo of a chicken but it will do okay and let's say I wanted to put that photo into a commedia commons alright so and if you know what you're doing you could follow along with me with a photo this is how I do it so we go upload now notice I'm logged in my user name is what can you see giant flightless birds that's me okay alright so the workflow is this now first time you go into commons you're going to get a little warning like this looks very much like the signs on the Singapore subway doesn't it I wonder what the name of this little jigsaw headed guy is he's very cute so it does tell you some of the rules here that really trying to stop people from uploading copyrighted photos of other by other people to commons so it does tell you some of the rules but I always skip this step so I want to upload a photo to commons I can just drag the image there like that if it ever gives you this error message which it sometimes does ignore it I don't know why it does that okay now I am going to continue right now commons starts by asking me information straight away first thing it asks me the first is one of two questions this file is my own work this file is not my own work you have to choose one of these two before you can progress so if you say the file is my own work you can put it will start with probably your wikipedia username I always type my actual name in there right Mike Dickerson is my name I think it's good to use your real name there because if someone wants to reuse this photograph and credit you they probably would rather credit your actual name rather than some weird handle that's your wikipedia name that no one understands what that is okay so I do try and use my real name if I want to get credit for a photograph okay and you'll notice that there's a legal statement here I irrevocably grant anyone to write to use this work under the creative commons attribution for license oh my goodness what does that all mean there's actually a bunch of different licenses that you can pick for your photographs and we're going to talk about what those all mean but for the moment all we're going to do is just pick the recommended one and we'll see what that means a little bit later on so essentially what this means is anyone can use if I upload this anyone can use this photograph or anything as long as they credit me that's what that particular license means hmm yeah share alike is the default yeah I prefer attribution but we go yeah yeah we'll go we'll talk about that okay so that's all good this is if this is my photo now what about though I didn't take this photo now we have problems because we have to say okay where did you get that photo from and you have to say now I got it from this book or this website and who is the person that took the photograph right and now tell us why you are sure you have the right to publish this work and note there's lots of reasons why you might be allowed to do that it might already be published under a Creative Commons license it might be on Flickr under a Creative Commons license we'll look and see what this means the copyright might have expired in the USA it might be so old that copyrights no longer applicable so in this case because member that commons is hosted in America it uses US copyright law which means basically before 1928 okay as one of the common reasons works that were made by the US government aren't I've been licensed they aren't copyrighted maybe there's another reason you know I found it on the internet I'm not sure is not the best reason probably not the best but look at it does actually say I believe this work is freely licensed if I don't add the necessary licensing information in a timely fashion it will be deleted so you can try you can upload it and you're pretty sure that's licensed and you might have to go away and do some research in the meantime people will give you a few days maybe and then you can come back and you can add the correct license information later but that's not the best way to do things so there are lots of reasons why you might be able to upload someone else's photo legally but to start with I think it's always best to start with photos you talk because you can just say this is my own work I'm the copyright owner alright so we do that and then we go we have to do some changes here so first thing to fix it needs a proper title now can everyone at the back read that text at that size should I make it larger all good in the back row yeah your people in the chairs I don't know what to do about you you can get yourself a table and come sit closer if you want I wash my hands of you alright but maybe you just like to not be able to see the screen perhaps that's what's fun for you alright whatever whatever amuses you so we need to give it a sensible title and we're going to say Rooster in Singapore and sometimes another thing I do is when I upload photos is I add my initials like that so I can guarantee that that's a unique file name this is just the image file name it doesn't need to be huge and long the only job it does is it separates this photo from all the other photos in Commons that's all it's just a label and that's why I put my initials there because I know that no one else will be using those on a file or an image title ok now you've got a caption and a description here ok so the caption has to be really short the description can be a lot longer if you want if you just want to say Rooster in Singapore Botanic Gardens ok I can even copy and paste that into the chickens there were wild not domestic no coming it's coming ok date is the next thing now the date luckily is the property of the photo itself so my camera has tagged the photo with the hopefully the correct date and time and even the time is correct yeah so that's all good so usually the date comes with the photo of course sometimes it doesn't sometimes a very old photo or one you've scanned won't have a correct date attached to it so you have to do the best you can even a year even a decade is better than nothing right but in this case we know the exact date, time and second that the photo was taken ok now categories are a very difficult thing when you're just getting started with commons as you start looking for photos in commons you'll discover that categories are quite useful but you never know when you're starting off which categories should I apply and as it turns out there's actually quite a lot that we could use but let's just try something where I'm pretty sure this should be Singapore Botanic Gardens ok and as I type it will start doing auto-fill and sure enough there is already existing a category Singapore Botanic Gardens that's nice now here's a common mistake that people make when they're just getting started with commons is they think categories are like hashtags that you need as many as possible and so I should just keep adding words like chicken and rooster and bird and you know but no actually you don't want lots and lots and lots and lots of general categories you really want just ideally maybe just one very specific one would be great now it's possible when we go look there might even be a special category called chickens in Singapore Botanic Gardens right? if that's the case then that would be an even better category to use and we wouldn't need to use Singapore Botanic Gardens is there one? yeah yeah this is maybe the chicken is called Fred so perhaps there's a special maybe Fred everyone photographs Fred and so perhaps there's 100 photos of Fred already it's a lot of tourists there so there could be a special category called Fred the chicken in Singapore Botanic Gardens in 2023 maybe sometimes there are so many photos that you have these very very specific categories but you can not normally know ahead of time so just start with one basic category and then we can have a look and maybe we can improve it the good thing though is that there are people in Commons volunteers like yourselves who just like adding categories to things and they will come along to your photo and they'll fix the categories as part of their volunteer work so you don't have to get everything right straight away just like Wikipedia you can start something other people will come along and improve it alright so this is alright this is all the basic information we need with a photo we've said we uploaded it a title a very short caption a more detailed description a date and at least one category to help people find it so that's the very basics now we're going to publish that ok now there's a step that we can add that is adding the structured data adding metadata so we've added some text data there but we can also go and add information about it for example what does this image depict what's it a picture of now why should we do that because we've just typed that we just said it's a chicken and we're selling a couple of tannic gardens and that's fine that's text that a human being could read but if we use this structured data the computer can read it and the computer is using the data all the labels from wiki data to help with its categorization and sorting so this is a step you can skip right you can skip this step if you don't know about wiki data if you've never done this before but I always try and do this as well so I know this is a picture of this depicts a chicken ok a domesticated bird kept by humans primarily as a food source I wonder if there's a feral chicken oops oh yeah feral chicken ok that's even more precise good so it depicts a feral chicken what else does it depict it actually depicts Singapore botanic gardens too that's also sort of depicted there that's in wiki data as well but actually it's mostly the chicken so I'm going to mark as prominent I'm going to say it's mostly a feral chicken ok now this is a little step that will help with some of the search tools are now using this kind of structured data to help people find things because the commons categories are not that great so this is another way that you can make the commons a bit easier for people to find photos in alright now like I say this part here is an optional step and you can skip it now I'm going to publish that data there ok now I can add a link to wikipedia articles if I want I always now go and I check to see what that look like so here we go click on its name and this is the file there not the best photo ok so this is what it looks like in commons here's the description date, source, own work I took it and me author processing information file history file usage even what sort of camera it took it and there's the category Singapore Botanic Gardens now let's just go back up why was this a useful thing to do if you needed to send a photo to someone right so someone wanted I was doing a newspaper story about the wild chickens in the Singapore Botanic Gardens and you say yeah I do all you need to send them is this URL oopsie daisy where was I did I go backwards here I've just lost my chicken the problem there we go you can just send them this URL copy and paste it into an email and that's a link to the page that hosts this chicken photo oh where's that oh there it is oh I missed that it's right in front of me yep that would work too so that would start an email with that link yep now the reason we want to share this link is because they can then go to this page they can choose what version of the photo they download so they can pick the resolution right so you can and this is better than trying to attach a photo to an email or share it via messenger or something or you know via Twitter because those services will often downgrade the photo or if you try and send the full resolution photo after you've sent if you've attached 10 photos suddenly the email is too big to send so this is a much better way to share photographs put them up in commons and let people pick the resolution they want so that's one good reason why commons is useful also we've got information like an actual date it was taken who took it some information about the photo none of this stuff is necessarily there if you just email the photo to someone right so the person who has this link can now get background information they have an author that they can credit properly in the caption there's also a license here right that tells them how they can legally use the photograph so they say it's licensed and you can share it you can share it with anyone you can adapt it you know chop it up change the colors make a painting out of it but you have to give appropriate credit okay that's it that's what the Creative Commons Attribution license says there's a bunch of these different licenses we'll look at so that's the only thing that is restriction in the use of the photograph and also other things other than interesting information like when it was uploaded who uploaded it me you can add a new version if I could add if I found a better high resolution version of the same photograph I could replace that version with a better one as long as it's the same photograph okay so this is a great use of Commons as a way as a photo library a way that you can store photographs for other people to use and share them with them right now let's just look at the Singapore Botanic Gardens category as this is how Commons organizes things we click on that category so we've got oh look at this we've got lots of different subcategories here this is very organized people sculptures signs streams and we've just discovered there's an animals in the Singapore Botanic Gardens category what if I expand that birds in Singapore narrowing it down do you reckon there is a oh there is not a chickens no I happen to know having done biology that chickens are neither and seriformes clumbiformes paciformes or citesiformes no okay so it looks like the best category we could pick is birds in Singapore Botanic Gardens so that's what we're going to do we're going to change the category okay and I can use this particular tool called hot cat to modify it and change it to birds in Singapore Botanic Gardens right so as you get more used to Commons and particularly if you started doing lots of photos of the Botanic Gardens you go explore those categories and you figure out okay there's actually a bunch of different ways I can categorize this by the different species of tree or by the people there's people there or different parts of the gardens have their own category and you get more experience and you get better at applying the right categories but like I said there are people who will do that for you because we know that other volunteers have been really busy creating all these sub-categories right and organizing all of this there are other volunteers already out there working away in Commons fixing all this up for you so you don't have to get it alright they'll come and tidy things up okay so that was a basic upload of a photo to Commons right now that's just one photo you can actually do a batch of photos at once particularly if they're all the same thing it's actually not that hard to do but we'll just take some questions right now is there anything that came up while you were watching that that you want to ask about or have any thoughts about I won't go on until I get one question yes you want to know when the picture is downloaded not uploaded not uploaded by you by you how does the Commons know what time the picture was uploaded as opposed to being taken right as good as I wish yes how many times I have a photo that comes from a library in the public domain and I would like to know how many times this photo was used how many times it was used how many times it was used how many times it was used so no this is a problem with Commons as you cannot tell how many people have downloaded your photograph or how many times and this is a big problem partly because they don't Wikipedia does not want to track that sort of information but it does make it hard when you are working with an institution and uploading their photographs what can you tell them like how many people have used this photograph you can't really tell them you can how many tools to track how many times a Wikipedia article with the photograph on has been viewed and that is useful but we are lacking a lot of tools to track reuse right so that is a problem did you have a I would actually add an addendum there those tools are also a bit broken at the moment so it's making it very hard for people who work with institutions these photos are being seen that's a big problem can you go to the picture please can you go to the picture please and go to the history history history link to some statistics about the go up ok so that's the let's see can we go to statistics do we have stats in Commons page information we can get yeah we'll have page information we'll have stats on views ok somewhere that's interesting yeah there'll be page views just like a Wikipedia article it does track page views so that does show me how many people might have looked at the photograph but it doesn't tell you if anyone's actually reused it or anything but of course that's how many people have looked at it in Commons but actually we're often more interested in how many people have looked at it in different Wikipedia projects where it's much more visible ok so that's all good so that's uploading a single photograph the upload process for yep sorry the tools they are broken I think Glam Morgan is working yeah Glam Morgan's sort of we're having a bit of discussion about exactly what's still working but it's very annoying yeah Glam Morgan is about the only thing that I was finding was still useful but yeah we've got some issues ok so if I had three photographs the same and always gives the same message ok these are photographs of the same plant now things to notice sometimes the photographs get tilted sideways don't worry it just does that it all comes right at the end do not be alarmed so I'm telling you I would wish someone in Commons would actually fix these things wouldn't it be nice but apparently nobody else but me has noticed that it does this that gives the weird error message that sometimes the photographs go sideways whatever that's all fine so we go continue files of my own work da da da da and I can create a title let's see that's it nope sorry there we go ok so it's sandpaper vine now when you're doing multiple photographs which is something I recommend doing them in batches like this ok you can feel free to follow along with a photo of your own ok and is pithre volubilis and we'll put that into the description don't know if I spelled that right ah yeah yeah yeah we'll get to that yep ok we're making italics with a couple of little quote marks like this and it also probably has its own category as well so if you notice we can just yep volubilis and gambia too interesting in that gambia that's helpful ok so I've just done this one here now the nice thing about adding multiple photos in a batch is you can use this tool which is copy information to all the uploads following you only have to put the information in once and then you can copy it down so I'm going to copy the title and it will add 010203 to all of those titles same caption, same description copy the date because they were taken at slightly different times a few seconds apart I will copy the categories and any other information and when I go copy as you can see that all that information has been copied down including the categories so that's all great so what I recommend when you're uploading to commons pick a bunch of photos that all have the same information about them same categories, same place, same description all the information is the same except slightly different shots and upload them in small batches like this when you're getting started ok so now I can oopsie daisy there's all these botanical illustrations are interesting I'm going to just copy this piece of his name so now when I go publish as we think publish publish publish and the same thing goes for adding that metadata so I can say this is a depiction of portrayal volubilis ok and it's also sort of a depiction of Singapore botanic gardens right but the portrayal volubilis is prominent ok and I want to copy this down to the other two images so I can go copy statements to all files and yes I want them all to have the same metadata good so now these all three all have the same metadata and I go publish ok and now we have three more images there we go three more images all numbered and it looks like this one is on its side but when I click you will see that it is not it is indeed vertical that's nice so we've got the structured data right showing what it depicts and the most important thing is the plant not the gardens we've got credit information we've got italics on the Latin name as it should using two single quotes to turn things into italics this all looks lovely isn't this lovely and we've even got nice categories ok probably we could do even better now the question I have is this is I think it says quite a nice photograph other people seem to have taken some ok photos of it yeah aren't these lovely gosh look at them all this is obviously a popular garden plant wow so this is something that people have photographed in lots of different sizes and shapes right I think this one is nice because I seem to be the only person that have done a portrait soft focus background picture of it so I'm of course biased but I do think that is actually quite a nice close up of the flowers so I'm going to just copy this and scroll up here we'll see there's a link to the Wikipedia article ok and I'm going to rather cheek a bit cheekily I think my photo of the flowers is nicer than that one so I'm going to replace it ok I'm going to use my photo did you see me copy the file name just before yeah and just made this up spontaneously ok so I'm going to go edit those of you who've edited Wikipedia before will know that this is the visual editor view that we're working in is there a nice way to edit Wikipedia or do we want to should I really I mean someone can always replace it back is this a description page it does look nice doesn't it yeah no it's just it's no better than mine it's no better than mine Commons does have a ranking system for noting especially good or high quality images which and there are some beautiful photographs and some of them feature on the main page of Commons every day so it would be very cheeky of me to replace a quality image with the one that I just took on my phone but in New Zealand we actually have this all the time most of the New Zealand plants have terrible photos so a photo you take on your phone is probably better than the one that's in Wikipedia and sometimes there is no photo in Wikipedia so that's what I'm demonstrating here we go edit we're going to double click on this box here and I'm going to paste in the image name of my photograph right that's all I had to do just change the image name apply and now we have my quite high quality image I think it's beautiful okay and now I'm going to go publish and I'm not even going to say different photo now there we go I think that's quite nice though isn't it given I just snapped it with my phone imagine if I had a decent camera okay so that's fine now of course because this is Wikipedia anyone is welcome to come and change that for a different photo if they want to and that's fine it's very easy if they wanted to just revert back to their old photo they can just click undo in the file history and that's fine I don't mind I'm not going to get into a fight over whether my photo gets used in the article or not there's lots more stuff there's plenty to do don't have time to get in fights about photos but that's how you can add a photograph to a Wikipedia article it's pretty easy so I recommend this is why I work a lot on plants because photographs of New Zealand ferns for example is hardly any good photos in most of those articles and often even if there is a nice article about a plant there might not be a good photo of the flowers the flowers up close the fruits the seeds one leaf underside of a leaf the leaf in autumn when it's changed colour the trunk, the bark the roots and the overall form of the tree and in winter if you're in a country with deciduous trees that lose their leaves so there's lots of scope I think all plant articles should have those photos so there's lots of scope, lots of work to be done so even just if I chose you know look at this, this is a very short article it's actually pretty terrible this is awful there's no photos of the leaves for example I could probably help with that right so if you wanted to just pick one thing like saying I'm going to go every morning for my walk through the botanic gardens and take a photo lots of photos of just one kind of plant and then at lunchtime I'm going to come back upload them all to commons and then check the Wikipedia article to see if any of my photos could be useful that would be a fantastic service right now just apply that to any other topic sports or culture or the arts or music recording music recordings performances if you play an instrument all sorts of different things that you could be capturing and adding to commons to help improve Wikipedia or for anyone else to use so you can see that this is a very exciting project to many people people who don't think that oh I'm not really an encyclopedia I don't really write encyclopedia articles but they might be really good photographers or artists if you're an artist, if you paint or draw you can add your drawings under an open license to commons as well so there's lots of potential for using commons to improve articles like this yeah so this would be a nice one because it has leaves as well okay so that's the workflow that I've gone through usually with commons when we're trying to work on New Zealand plants and animals say but you could apply this to any appropriate topic for example even just walking through the market through an open-air market or a hawker stall and taking photographs of food fruits raw ingredients fish vegetables really nice photographs of all of those up close under good lighting and use those in the appropriate Wikipedia articles it's really amazing how bad some of the food photography is in Wikipedia and yet as you know we're here in Singapore and in Malaysia too the most incredible food in the world and there are so many dishes and you could go to a hawker stall and get one of everything and I'm sure the local Wikimedia chapter would pay for it all of course they would, it's all very cheap and then just bring some portable lights and stands some more LED lights are quite cheap and light that beautifully and take a lovely photograph of it on the table right there in the environment of the hawker stall and take a really beautiful food photo and I imagine if you did that for all the dishes at your local food market and then uploaded them to all the different articles about Malay cuisine or Chinese cuisine or Indonesian or you know Penang there's so many different things that you could take on as projects to document Wikimedia Commons so that's the process of uploading now before we start talking about some of the problems that you need to be aware of copyright rules and so forth has anyone got any ideas about how they might be able to use Commons or someone could use Commons as a volunteer project what could you do with this knowledge now any suggestions? You could go on a photo work project What would that be like? So just like you just mentioned as an instance you could go to the local market and then get to capture maybe some meals or whatever food that maybe locals in Singapore do cook or love to enjoy so perhaps that image or those images or videos possibly would be used to illustrate let's say something towards what Wikiluv's folklore Yeah Wikiluv's folklore is a good photo competition there are photo competitions each year on different topics like Wikiluv's monuments Wikiluv's science is running this year Wikiluv's plants will be running next year Wikiluv's Africa there's lots and these are actually designed to mobilize people to engage with the projects for the first time there's a lot of people suddenly realize that they have lots of photos, they like taking photos and they can win a prize their wonderful photo could end up being used or featured in Commons and this is a good opportunity to get people involved in your community now you mentioned video that's another thing if you wanted to think about ways not just taking photographs of food of the person being filmed photographs of them preparing food or even your mum preparing food or your grandmother making a particular traditional dish and talking about it the video of her doing that could be featured as a video on a Wikipedia article and you could be documenting something that has not really been captured before and because so few of that is an image, that's a piece of video that's now freely usable by anyone in the world unlike a lot of video which is copyrighted so you're providing a really great service in documenting cultural heritage for doing those sorts of projects so think about things like that anyone else have any suggestions or any thoughts about things that they could do, yes just repeat what you said but I think one interesting way of thinking about how to integrate Commons within the travelling would be to just look up because as everybody does when we travel we plan in advance and where we're going to go and sometimes you look up on Wikipedia and an interesting place like the picture is not interesting or there's no picture at all you can just like list down places you want to like hunt and have photos to them so that's what I just did since the workshop began I'm proud because usually I never do that and I have tons and tons of pictures and now I just did it for a trip I did back in March and I just uploaded the picture updated the Wikipedia page and you know it's just for every one in the world to see so if everybody does that I think we're just going to expand so much the quality of Wikipedia so thank you for that yes so here's a tool called it's a terrible name and it takes a little while to load but what Wikishootme does is it goes to Wikidata and it looks for all places like Singapore and looks for every hill valley building, park, fountain public sculpture and it draws a map so the blue is where someone has taken a photo and put it in Commons so you can see there's quite a lot of photography around this bit of Singapore the green is a place or a thing or monument or hill or fountain that has a photo in Wikidata attached to it right like the Cathay building the red is where there's a thing that has no photo Singapore Millennium Foundation Five Guys Plaza Singapore there's a restaurant there if you want to go and photograph it no one's taken a photo in fact you can see there's quite a lot of red, some hotels right a lot of hotels actually at the moment if there's a photo but it hasn't been attached to Wikidata we can fix that yeah it won't show up yeah no it won't so it only looks at Wikidata and even worse there are things that have a little circle inside which means there's an entire Wikipedia article about them which has no photo right so the Intercultural Theatre Institute has a photo but Seligie House has no photo in its article so these should be big waving red flags calling out to you saying hey let's go fix that problem so this is a lovely little tool that visualizes where there are gaps you can apply it just go to Wiki Shoot Me I'll put the link into the links thing that I'm going to share with you all you can apply this to your own hometown when you get back just go and Wiki Shoot Me and look around you and then go out at lunchtime with your phone or your camera and start documenting the missing buildings places things and upload them to commons and when you learn Wikidata you can add them across to Wikidata but just use this as a tool to tell you where there are gaps where things have not been photographed okay so it's a very very handy little device this Wiki Shoot Me okay now let's go and look at some of the downsides I'm going to give you a quick I can't even play I'm having a mental block come on folks slideshow here we go so very quickly just going to run through how copyright works so there's two things you need to be aware of as soon as you start taking photographs yourself or using other people's photographs you need to understand the difference between copyright and licensing and Wikimedia Commons cares a lot about this there are lots of volunteers on commons that really care about copyright and don't want people to upload copyrighted things illegally so if you do that by mistake your photo could be flagged for deletion could be deleted by someone sometimes they make a mistake and sometimes your photo is fine but someone just deletes it anyway and you have to just take a deep breath a deep breath and just politely leave a message on their talk page and say hey I see that you deleted that photo perhaps you did not see that it is actually a photo that I took myself it is not a copyright violation thanks exclamation point because that's the way that we have discussions in Wikimedia nice and polite okay copyright and licensing any creative work that someone does painting, picture, sculpture, photograph has a copyright and a license copyright who's allowed to make copies and share them of that creative thing okay who owns the right to do it and licensing is who else can do that who else is allowed to make copies could be everyone could be almost nobody okay so we got to keep it clear so the copyright and you'll sometimes see statements like this down the bottom copyright Lincoln University CC by 3 what does this mean why does some of them say use with permission why doesn't this say use with permission it doesn't say anything it's very important to get this right if you're going to be reusing the photo in some context okay if you're if it's your creative work you own the copyright and you can tell other people whether they can or can't reuse it and that right lasts for your entire life and in fact keeps going after you've died don't ask me how and in much of the world it's 70 years in New Zealand 50 years after you've died in America at 70 years after you've died you're still the copyright owner or whoever it was that inherited your copyrights your next of kin or whoever it was you said in your will that you and I pass on all my copyrights to so and so nobody ever does this nobody puts their copyrights in their will right so what actually happens is a photograph or the painting no one can make a copy of it because no one knows who to ask for permission it's not you because you're dead but it's someone who and sometimes it's so hard to find out that we just give up we can't make a copy of that work and we call it an orphan work because it doesn't have any parents we don't know who to ask it's very sad now when you don't do anything else under most law including US law then you could say that copyright is all rights reserved that means you have keeping tight control no one else can use it for anything unless they ask permission now these licenses these creative commons licenses that we briefly saw when we uploaded our photo are an alternative to that they tell people that no you can actually do things with this there's a few conditions but you are allowed to reuse it you don't have to come to me for permission and most importantly you don't have to come for permission after I've died either which is very hard to do unless you imagine someone at the grave with a Ouija board trying to ask permission your ghost I don't know so there's a bunch of different creative commons licenses some of them are okay with Wikipedia some of them are not restrictive so these are the ones that we like the attribution, share a like and of course just putting it into the public domain also there are some things where there's no more copyright left where the copyright's expired those are the four types of licenses that we like that commons likes that wikipedia likes attribution very briefly and I'll give you a link to much more in depth descriptions of these attribution means use it how you like but credit me share a like means use it how you like credit me and if you make something out of it you have to keep that same open license it has to stay open you make a painting out of my photograph you have to keep it as a same open license you can't say now copyright all rights reserved sorry public domain means use it how you like that's it no conditions go for it okay and there are some things like 70 years after you've died and what's the legal term in Singapore is it 70 here anyone know nope Malaysia what is it does anyone know 50 we're still on 50 in New Zealand but only for a few more years it's about to get extended to 70 but at some point 50 or 70 years after you've died the copyright expires the copyright goes away anyone can now use that work for any purpose no one has to get permission for anything and this applies of course to the work of other people so in the USA copyright term the copyright law there basically means 95 years so 1928 is the cut off for public domain work but anything created under the US law before 1928 roughly the copyright has expired and you can use that for any purpose and that advances one year per year so next year all the works that were made in 1929 will become the public domain will be free to use by anyone so Americans celebrate this in something called public domain day in January where they celebrate all the new works that are now available for everyone to reuse okay so open licenses are great and if we wanted we could apply an open license to this photo here now you notice we've got copyright information this photo is copyrighted West Coast Scenic Waterways which is a boat tourism company the photo itself is taken by Rena by this person why do you think Rena took the photo these guys own the copyright anyone can think why that might be huh yeah why is that shouldn't this be copyright Rena why is it copyright this company yes she was working for them the professional photographer and part of the contract signed under New Zealand law is if you are paid to take photographs for someone they own the copyright unless you put it in your contract that they don't which most photographers do so but she's still entitled to be credited as the photographer these folks are entitled to be credited as the copyright owners the photograph is creative commons attribution share alike which means anyone can reuse this photograph of a beautiful grey egret or a kotuku as we call it in New Zealand for any purpose even commercial as long as they credit like that okay that's a really useful thing but if you're going to donate photographs or use other people's photographs it's important to follow the rules and if it says creative commons attribution you've got to credit them otherwise you're breaking the agreement so if that's the same thing if you upload a photograph to commons and you choose a creative commons attribution license which says please credit me and someone uses your photograph if they don't credit you you should send them an angry letter or an invoice maybe some people just send an invoice I think it's always polite to send them an angry letter first and saying I notice you haven't credited me properly in this and hopefully they will apologise if they don't and if they start using your photograph to make postcards or posters or something then you send them an appropriate bill for your services because they've broken the licensing agreement which is that they could freely use it as long as they've credited you they broke the agreement so now it's up to you to see what you can do with them get a lawyer the photograph can also then of course go into Wikipedia as well which is one of the nice side effects but only one of the side effects so as we've seen in Wikimedia Commons there's the author and the licence there so the copyright and the licence those two factors are both both readable in Wikimedia Commons so the reasons you should do this I've just made we've talked about why we should do things in Commons one is that making an image gallery available to the public second is I've just shown you Commons can really clearly state both the photographer and the copyright holder if they're two different people so all their copyright and licensing information is really clear in Commons which it often isn't if you just email a photo to someone people will find your photos get reused without permission because how would they know and the third is that you can give them this irrevocable open licence, those Creative Commons licences you can't take them back so once a photo is released under a Creative Commons licence it's freely usable by everyone under that licence until the copyright expires you can't come along later on and say oh and I've changed my mind I think I want to make this all rights reserved copyright again so it's can't be changed but this is actually a really powerful tool and I'll just mention one thing that might be of interest if you were something to tell people if they're planning on publishing something sometimes when you publish a photograph in a media outlet or a journal they want the copyright they make you sign an agreement that says I transfer all my copyrights to this publishing company and then they can use that photograph however they like forever and if you want to use it you might have to ask for permission from them which is not very nice so what I always recommend to researchers and scientists who are doing this upload your photos to Wikimedia Commons first and put an irrevocable open license on them so later on if some publisher wants to use them they have to, they can't you can transfer the copyright but you can still use it as well because the Creative Commons license can't be cancelled they're stuck with it so this is a really good way to protect your copyrights in some way is by protecting your right to reuse your own work by releasing things under Creative Commons license and not many people realise that but it's a nice little thing to know is that because you can't cancel that Creative Commons license that means your work stays free no matter what happens later on no matter if someone else inherits that copyright and wants to try and make money and stop other people from using the photograph that's too late that Creative Commons license stays forever so this is one and the easiest way to apply a Creative Commons license is to one of the easiest ways is to put a photo in Wikimedia Commons so if you're working with people who want to protect the right for people to keep using their photos tell them to put their photos in Commons and that license can't be taken away okay so that's just a little presentation I give to scientists and publishers, artists sometimes other ways that you can share photographs this is Flickr the photo sharing site Flickr is great because it also lets you put a license on a photograph and you can use Creative Commons license in Flickr and there are actually tools in Wikimedia Commons importing photos from Flickr if they have the right license with just one click so that's another thing you can recommend some people who have, how many people here have used Flickr there's a few for photographers because it lets you can upload photos to a public website, make galleries put lots of information there anyone can use it and you can make some of those photos open licensed and some of them copyright or rights reserved whatever you like how are we doing for time we're done yep we're supposed to finish three we've got plenty of time so what I would like you guys to try doing is to try and explore Flickr now and see how this can work so if you could all go to Flickr.com we're going to search, we're going to see if we can find a photograph of something in Singapore that's under an open license so I have an account but I'm not going to log in I don't need to I'm just going to search for Singapore and you can do this too or for your own hometown whatever you prefer search photos okay so 419,468 so it's quite possible that some of these photos might be openly licensed reckon so what we do is we can search for particular licenses okay so we can narrow this down now the best one I think is commercial use and mods allowed unfortunately you can't search for two or three things at once you have to pick one of these but that's okay commercial use and modifications allowed is probably going to be fine with Wikimedia Commons so let's just narrow that down for 419,000 we're still down to 93,000 that's pretty good oh wow look at that so there's a nice photo so do that either Singapore or your hometown and pick a photo there we go like that this structure anyone know what it is is it we've not been reading our guide books obviously okay whatever I'll leave this to someone else's problem okay so we have a photo here I'm going to copy the URL and the license is Creative Commons Attribution says some rights reserved not all rights reserved not all comments so I'm just going to assume that this hasn't already been uploaded to Commons I think my chances are fairly good copying the URL and now when we go oopsie dozey oopsie dozey there we go we're going to go upload a file now when we go upload a file you'll notice there's a share images from Flickr button by the way that you might not have noticed before but it was always there so to get an image from Flickr we can just click and we paste in that URL and that will work okay terrible name Singapore JPEG I think we're going to have to change that okay and continue so we've just pulled in someone else's photograph from Flickr but we're allowed to because they released it under that open license you should do the same now we've got to change this um yeah uh waterfront I wish I knew what that was by night okay thank you oopsie I'll change spelling as well I can't type not do typos when people are watching right okay now we may get this wrong but that's okay okay let's fix that okay now you'll notice by the way Singapore Art Science like this right that's okay because um this is just the image title we're just going to call it Singapore Museum by Night this is the Singapore Art Science Museum as its actual caption now if they put a proper description on their photograph that would be what appears there but they are lazy lazy whoever this photographer was very lazy very nice description but that's fine we'll do that and let's just see if there's a category for this can't find one nope doesn't know about that so there's something missing there let's just make it Singapore and we know it's in 2010s actually because it was taken in 2018 wasn't it yeah okay that'll do and now we publish but that really doesn't exist there it is okay so we do have a picture of it okay so we didn't even have to take a photograph now to use commons we've gone through a huge library of photos and flicker we've found one that is released already been released under an open license and we are now able to copy it across and potentially use it in a Wikipedia article now if we were going to do this a lot it would be good to go and now check the category Singapore Art Science Museum and see maybe this photo is actually already there in which case it's alright some will come along and delete the duplicate but you'll notice when we bring it in from Flickr all this nice information like the camera location view it an open street map the source URL is all there for us it's quite nice the interface with Flickr is quite good and then it mentions that you know it was checked to make sure that it really was confirmed that a human being will go off in a check yeah look at that so do we need to leave it here according to the license that's not the license that's the copyright statement that says copyright 3B do we need to leave it there no I think we should crop it out generally it's not recommended to put watermarks or copyright statements or anything on the image and because the license allows says Creative Commons attribution doesn't say no modifications if it did then we wouldn't be able to crop it but we could crop that and upload a fresh version without that little watermark in the corner there's no cropping option in there there's a fantastic thing called crop tool which you can turn on which allows you to do exactly this crop and upload versions of that let's do it yeah let's do it so we're going to use crop tools we'll take a moment and it says ok how much we're going to take and we'll just take this out and we'll just crop that bit out there and preview it just uses a low resolution image to start with so that it looks fine and we're going to overwrite it here we go and I've just uploaded the cropped version and if we go check we see that now the image doesn't have the little copyright tag there but that's fine because it's actually stated there in the author so the information has not been lost it's fine we're not hiding or who were it came from but we're just making the photo more usable now by taking out that little copyright patch ok so that was two things we just did and notice by the way the old version of the image is still there all the part just like Wikipedia all the past versions of the images are saved now if someone didn't like what we did they can go revert and jump back to the previous version so there's no permanent harm been done here ok right so if we were doing this properly we'd now go and find the category for the Outsights Museum and Edit and so forth and maybe use this one on the Wikipedia article yes the preference is yes the crop tool isn't turned on by default you have to go into your editing preferences and commons and turn it on the second one is about the table down yeah in the metadata section yeah yeah no at the end of the page oh yeah right down the bottom yes this table I noticed that when I upload the photo it's there but after a few days it's gone oh I've never seen that is there a reason anyone know no having counted that no no the exit it was a video no I've not seen sorry I don't know anything about how the exit yeah anyway that's not relevant for the base commons basics workshop we're doing right now but what is relevant is that you notice this data here is something that belongs to the camera that's settings that you can put into your camera or your phone that stamp every photo you take with not just time signature but you can even put an author name in there now this is interesting because the photo is actually credited to the 3Bs but the author is apparently Robert Bernardi so there's a clash between the label that the person who uploaded it used and the exit data the author data in their camera perhaps they're the same person one presumes but sometimes you get weird mismatches where someone else used where you someone grabbed someone else's camera to take a photograph so there could be a mismatch between the person who actually owns the copyright who took the photo and the name of the camera owner the camera owner's name is irrelevant for copyright purposes doesn't matter whose camera you use it's still your photo right? let's show monkey there's the famous monkey copyright case nevermind but this will cause some some commons people will get very upset about this if they see a difference between the author and the supposed uploader and they say wait these are two different people this is a copyright violation and some commons people are a bit hmm a bit frustrating so this is why I always try and recommend that you do things very clearly and transparently use your own photographs don't try and fudge it with someone else's photo if you want to upload a photo of yourself and you know that someone else actually took it using your phone don't try and pretend that oh no it's a selfie I just have really long arms it's fine honestly I took this photo of myself there are some commons people would just go no you didn't delete it because that's right that you didn't take it someone else's copyrighted photo even if it's your phone of you you're not the copyright owner of the photograph are you right this is a distinction that people are not clear about often it's a big difference so who pushed the button they're the creative person that took the photograph they're the copyright owner if they were being paid to do it then maybe their employer is the copyright owner but you're not just because you're in the photo right so these are these are distinctions that become important later on in commons they uploaded the an image from Flickr and I do recommend looking for Flickr if you're looking for photos on a particular theme don't forget to check Flickr and search for public domain modification and commercial reuse allow there's a couple of different categories in Flickr that are ones that are good for commons so don't forget that sometimes you can get photos without even having to go outside you don't have to go for a walk with your camera to get good photos of buildings for example particularly in places with lots of tourists okay another source of photos is iNaturalist iNaturalist is an app you can put on your phone that I was using yesterday in the Botanic Gardens and if you take a photo with iNaturalist someone will come along and give you an ID for what that plant or bird or reptile is eventually, sometimes very quickly the lizards that I photographed yesterday on my phone have been identified in iNaturalist in a couple of minutes and these are volunteers, there's a whole volunteer community just like Wikipedia there's a whole volunteer iNaturalist community of people who go around and take photographs of plants and animals and help identify other peoples and so forth but the nice thing about iNaturalist is that some of the photos there are also available under an open license in this case very hard to see this is my photograph and it says CCBY so I make sure all of my iNaturalist photographs are available under an open attribution license now the problem is that that's actually not the default in iNaturalist when you first set up an account it puts in CCBY NC, non-commercial only license on the photos and so if you're setting up with iNaturalist and you want to try taking photos of your local plants and animals and you're setting up your account go into your settings and make sure you're chosen a more open license than the default one and if you know someone else who's using iNaturalist, ask them if they've done that because if they have then those photos can also be used from iNaturalist and there in fact is a whole tool that's been hacked together to speed up importing photos from iNaturalist into Wikimedia Commons we won't demonstrate it today because it's not a beginner tool but it speeds things up quite a bit so there are lots of services like this where people are also sharing photographs that you could use yes, yeah there's AI yeah yes, yeah that's right let me mention that there's really good AI in iNaturalist now that makes a really excellent educated guess, in New Zealand I know it's not always right it depends where you are, it depends spiders it's terrible at, it's absolutely useless birds and reptiles it's great most plants it's pretty good it all depends where you are and how many people have been identifying things in your area already but the tool that iNaturalist does make you insist that you have at least a couple of other people have verified that that is in fact the species you think it is so so those are a couple of other places that you can bring things across from Commons let's see yeah on Flickr from Flickr you bring an image down yes in Flickr and upload this image on Commons the image will conserve the license of Flickr or it will take the the new license of CCB no you cannot take it ok it can't because the only person that can apply a license to a photograph is the copyright owner right, so the only reason you can use that tool to bring photos from Flickr is because the Flickr photographer has already put the right license on them ok you can't change that license ok because you're not the copyright owner but so Wikimedia because Commons has its own license it does but it has to use the Flickr one ok, thank you yes Flickr is using an old fashioned CC license we don't like that one but that's the one that Flickr uses we have to use it too thank you can't update it another question can you talk about the way it's important if you work for an organization as a photographer and you want to upload the image on Wikimedia Commons you have to tell your employer to leave the license or to make this image free well that's a really interesting conversation you have if you work for a company and you take photographs as part of your job not in your spare time in your copyrights could be owned by your employer it depends on your local law your country and what your employment contract says right so check both of those things and if it turns out you are not the copyright owner of those photographs you will have to negotiate with your employer as to whether they want to upload those photographs you could do it for them but they are the copyright owner they have to be the ones who choose a license yeah it is about this because we are all humans is there any law is there any document we have to sign with you know I don't know yeah yeah in french is it possible is there any document we can sign to be sure tomorrow there won't be any problem because we are all humans and people are looking for a license do you transfer the license or the copyright personally what I have already tested in my country because I work in the french empire I am also active in OpenStreetMap and what we do before a municipality gives us the data to upload on OpenStreetMap we ask to write another to say that they abandon all the rights on the images on the data and sign that the data is in the field of the book we can upload and use it as we want so I think he possibly wants to know if maybe there is a what I will call VRT yeah don't see your comments Iona we have just gone beyond the basics of a commons introduction but yes there is a tool a way you can get your employer to send a letter to wikimedia commons saying yes I release this photo under this license however it is a very complicated legal statement there is a tool to help create that legal statement and a volunteer will check that letter and make sure that it is okay and then that will go be added to the photo and say yes this has been approved and we have a letter of permission it's very complex I do it sometimes it's always better for the copyright owner themselves to just upload the photo it says a lot of trouble but yes there are ways of doing it so just to you know a better picture a clearer picture we had a wiki loves Africa in 2021 under the health awareness theme so there was a guy he was contracted by eHealth clinic in Abuja Nigeria to take photos during a malaria I think yeah a malaria enlightenment or enlightenment session for pregnant women when he submitted the photos the director saw wiki loves Africa and then took one shot and uploaded from the gallery the guy gave to them so we of course after the whole thing found out that the image won the second prize I think it was $800 but the director who is an Indian of course he mentioned that this guy was on contract when he took the shot but we couldn't just take his word for it you understand so we of course had him have the guy reach out to us and you know verify stuff and have him go through the VRT the process to do all that so it's possible but it's complicated like he said I always try and avoid that so what I have done is I have some sample texts here that I will also share in the links with everyone of letters that I ask people when I say I would love to use this photograph but we have a shortage of photos you have the wrong license would you like to change your license or this is for Flickr or there's one for iNaturalist that I explain Creative Commons license you are welcome to these are all I think I put CC0 or something here you can use these if it helps but the easiest way is for the person to change the license themselves to go and put it on Flickr and make it an open license there right then it's public and then you can just take the photo across so it's always great if the copyright owner does the work first rather than you have to come and get that letter of permission later so always look for ways that you can do that but yeah copyrights can become complicated there are ways of getting around a lot of this stuff yep so that was the key copyright stuff I have got a handout oopsie daisy there which explains a little more the different sorts of licenses what they are involved and links to them and how they work I'll added that to the link notes and we won't go into that today that's the sample images right and I've also got a photo into commons workflow so a checklist that you can follow if you want to do what I just did there so the things that I suggest and I'll make this bigger so let's just go that so I'm imagining I've got a photograph of a mountain which I call Mount Thingy or something so there there's a mountain okay small on the west coast it's also exactly called mosquito hill because it has lots of mosquitoes so there it is on mosquito hill there it is yep so I'll just go through the workflow that I use if I was I was employed to be a wikipedia and get lots more photos of New Zealand tourist spots into commons so I took that photograph I look it up on a map to find out make sure I know the exact name and coordinates of it I look in commons to see is there a mosquito hill already in commons nope there's no mosquito hill I'm just going to make sure make that a capital H search nope there are any photos of it already I look in wiki data to see if it exists there and yep it's in wiki data it's definitely a hill there's even a photo of it oh interesting not a very good photo who took that that was me there it is oh yeah so I look at the photo that's a terrible photo but I was driving across the bridge at the time and they stuck the camera out the window so it was very early morning very early morning so it's got a good description but if I go down I'll see there's no category mosquito hill so it doesn't even have its own category in commons yet so there's a bit of work to do so if I wanted to take those photos I would have to upload it I would create a category especially for it and put this photo in as well there'd be two photos now in the mosquito hill category and I'd replace that photo in wiki data with a nicer one the one that I my better photo so these are all the things that I would do as part of an upload workflow which I have gone through here so we won't go I don't think we'll go through into detail because this is getting into more than just a basic one but this checklist here would be quite useful when you start doing that so things to note okay shots with educational, historical, media use so you want to put good photos up there and they have to be great but they should be useful for someone so a thousand photos of your cat maybe just one would be fine I don't know some people seem to put a lot of photos not very good photos I can't think of what that might be useful for but it could be like the mosquito hill there was in fact only one photo of mosquito hill in commons until I took that one so I think there is a reason for adding that photo so I can check in Wikipedia to see if there's an article about mosquito hill check in commons to see if there are photos already there nope, check wiki data to see if it's got a photo pick a batch of photos remember how I said it's important to make sure those photos are all depict the same place or thing so you can do a batch upload and save some time don't worry if they look rotated 90 degrees that will all be fine put your actual name if you want to be credited properly pick a license a short sensible file name I like to use my initials like you said a basic caption which is just a very short description that you might see under the photo in an info box actually no one's completely sure what captions are for it was a nice invention but no one can agree as to whether they're a caption under an image or are they the alt text that you would use if someone couldn't see the photograph but those are different things, those aren't the same thing at all so people are still arguing about exactly what captions are for but the full description should be lots of background information and context and anything specifically about that photo if you can, good descriptions are great at least one specific category and in this case we'd make a new category, mosquito hill we just type it in and commons would say there's no such category and we'd say we don't care, we're going to make it ok, check the date and location, copy the information down, publish add the depicts information skip that if you don't want to go back and check all the photos to see if they're all the same and change the descriptions if needed now actually check the photo open it up and make sure it works go look for see if you can find a place to use it in wikipedia missing image right, as long as it's improving the article you shouldn't be shy about adding your photograph or even replacing a bad photograph that's already there it's not the end of the world if someone disagrees with you they'll just change it back, that's all fine no one's hurt, didn't cost you anything put the image in little caption and don't be shy like I said right, and there's lots of other stuff about, for example if you made a category mosquito hill that didn't exist you can actually go and actually make that category real, click on it make it real, add a short description you have to do that there are people who will come along and do that for you, sometimes sometimes they just delete the category I know, category's a stupid but that's the basic workflow that we've just walked through of going from a photograph on your phone to a photograph in a wikipedia article right, so that's probably all we need to go through because otherwise people's brains will melt but what I'll do is if you want to open up your browsers and use this short code here wiki 7g7y capitals, that's the short link to today's description with all those links I just showed you this was the simplest way short of generating a QR code and running around for you to hold your phones up to it this was the simplest way just use that short link open up that on your browser save or bookmark it or something or email it to yourself and I will see if I can make this also available on the page session description on the website but in case not just go find that short link wiki 7g7y okay now I'll keep adding to this as I think of more things and more links and if I remember some of the questions that were asked I'll annotate this as well this is the joy of a wikipedia based talk description as I can keep adding to it if any of you remember something useful you can edit this and add it, it's allowed I'll let you do it, it's okay even if it's off my user page if you want to add in a link or something here that we talked about then go ahead but that will do I think for the notes here before we take a well-earned break because we've been going for a while any other questions or ideas or things you want to do, do you want to stand up and have a stretch yes please yep yes, it's a tricky one because certainly having your I take most things with my phone but if you own a decent camera you can edit the XF data and you could add your name of course this like I say causes problems if you lend your camera to someone else right and ditto with license, it's not always clear that you're going to be using the same license for all your photographs no matter what the circumstance so I tend to leave that information off and apply it at the commons upload stage because I've just only if only because I have run into some problems in the past with photographers who have put name, company, all rights reserved in their XF data for their camera and forgotten when they've uploaded photographs which have then been taken down by commons busybodies because they said no it says all rights reserved there so I find that's more trouble than it's worth I tend to be cautious about recommending people put anything distinctive nevertheless you know it can be useful I think it's more a matter of personal taste as to whether you want to do that or not but it's not something I tend to to do with my own cameras but yeah it's an option absolutely now yeah so things that you might get into trouble with I mean commons it's wonderful and it's very easy to add photos too but there are a lot of people on commons who really really like enforcing rules and I don't know maybe they were sent to bed too early without dinner for breaking rules when they were young or something I cannot understand them in totality but they're very much like enforcing rules and if there are laws then they will make sure they enforce them and they'll delete the photos that break the rules so a common rule might be you can't add someone else's copyrighted work in your photograph right? so if you're standing here and there's a nice painting behind you someone will say no sorry that's a copyrighted painting you can't have that if you were standing here and the painting was way over there and you can hardly see it well that's considered by law that's okay that's too small to be important but some copyright people will still say nope nope there's a painting and you might so some of the speakers today at Wikimania are carrying around a little cuddly toy for example and they might have gosh like the Merlion that we all got in our welcome packs they might prop that up on the speaker stand like that and say look I have a little toy here unfortunately the Merlion that we got in our conference packs is a copyrighted manufactured object so it's actually anyone who's holding it up for a photograph that's a copyrighted object and you didn't get the permission from the manufacturer I know I know yes some people yeah I know but it's just a toy but there are certain as you possibly are aware there are certain commons editors that will take down any photo of someone with a copyrighted toy even if it's just a small part of the photo and this I know this when we had as you may heard in a few years ago in Christchurch we had a mass shooting in a mosque a horrible event yeah and immediately afterwards there were spontaneous memorials flowers and cards and posters and candles and so forth around all the mosques in New Zealand and so a group of us went around and photographed those memorials because that was they were very short lived they were going to be taken away and we wanted to make sure that historical moment was captured in commons so we did and this is something that should happen with any historic event that's going on make sure someone is capturing photos of it or the historic record because that's what commons is good for but in one of the photos someone had got a little teddy bear and put it in amongst the flowers and a commons person said oh that's a copyright violation take that photo down so and someone who wrote a little message and drew a little picture of a flower on one of the cards copyright violation take that photo down so there are some commons people who apply the rules in a very very strict fashion and what can you do yeah yep that's right in Chicago oh yep copyrighted work yeah so whether the whether these strict enforcers are right or not to do it I'm mentioning it because it is something for you to be aware of if you're taking photographs just make sure that I mean if there is a protest march going on down the street and you want to capture it and you take a photo that includes a banner with someone's painted a cartoon of a politician on it I don't know if that's even legal in Singapore probably not you'll probably get thrown injunction I didn't say that so there's someone's got a cartoon of a politician on this banner that's a copyrighted artwork that's they that you're just photographed and you didn't get their permission they haven't released that photo into commons so that photo of that protest march could be taken down so if you're photographing the protest march don't include the banner with the cartoon on it that's the solution just be aware of things that could get could be copyright violations and shoot around them or make them very small and in the background but moderate the way you take photographs so that you're not vulnerable to this sort of silly takedown okay it's doable and don't make that the only photograph you took of the march is the one that includes a copyrighted image right take lots of photos so that if one gets taken down it doesn't matter so there's yeah there's lots of ways you have to be pragmatist and work around some of the stuff okay now I think we are well past yeah alright I am around for right through to Sunday I'm happy to talk to people and answer questions if you have that URL that's great I'll put it into the description of today's event but we should call it quits now thank you very much now we should probably reassemble this room into some sort of something similar to what it looked like otherwise they'll be cross with us okay so no one's sneaking out before we've moved the tables