 Good evening everybody. This is the select board meeting for Monday December 2nd 2019 715 p.m. I am the chair Diana Mahon To my right ear left John Herd Joe Kuro Dan Dunn Steve D'Corsi Adam Chaplain town manager Doug Heim town council I do want to take one agenda item out of order because I know there's a Another commitment that this person has so with my colleagues permission I'd like to go to agenda item number 11. It's an appointment for board of trust fund commissioners Arif Padaria It's our reef here You can pull that down to you. You just wanted to say your name and just give a brief What would you like? I'm a reef padaria I live in Arlington Not quite sure what you'd like to know, but if there any I guess you're either your prior involvement on the trust fund committee What it is you'd like to bring, you know why you're willing to serve a bit of my background and perhaps why I applied for this post I Previously was on the Arlington finance committee for a bit about maybe a couple of years I've lived in town since November of 2007 I live in East Arlington And then I want to be involved in Arlington per se And that's why I also was part of the Arlington finance committee. I just exchanged emails Today about rejoining the Arlington finance committee as well all on a volunteer basis by way of background I'm a computer scientist and I Build companies. I've also got an MBA and finance degrees. I've been a Wall Street banker and a venture capitalist for 20 years I've invested in over 200 companies and actively Managed and ran over 10 companies. I'm currently building a 3d printing company I figured when I saw this posting and I wrote to Adam who I've known for several years now that what my involvement might be and Given my background and how I might be able to serve Given the finance background given the tech background and everything else in my involvement in town So that's really the reason I'm here and sort of why I applied for this post to be able to give back to my community couple of Notes, I guess I did also give back to the state of Massachusetts by way of building the Massachusetts Clean Energy Center For Duval Patrick at the time who nominated me to help build that investment fund So this is part of an ongoing exercise for me. Oh I'm tired Thank you so much and mr. Chathlin speaks very highly of you. Is there a motion move approval by mr. Dunn seconded by Mr. Hurd Any further questions or comments, mr. Dunn just thank you very much for volunteering I know exactly the motivation you're talking about and we really appreciate it. It makes the town work Thank you. Thank you for the opportunity Any further questions or comments if not on a motion by mr. Dunn seconded by mr. Hurd all those in favor say aye Opposed unanimous vote. Thank you so much. Thank you. We'll now go back to the agenda number one presentation by our Director of Public Works Thank you members of the board Mike Rauter marker works director I'd like to just take just a few minutes to present to you the recent results from some Drinking water sampling we did as a requirement of the DEP and the MWRA once a year the town is required to choose 15 homes that are Greater at risk because of their age and the year of construction for potential lead in copper presence and Is something we do every year we take that the resident takes the sample we have bring it to the lab It's analyzed and then we report the results back to the DEP MWRA and the community as a whole This year unfortunately two of the samples we took Had results above the DEP is allowable action limit for lead The the action Limit level is 15 parts per billion and we had two samples one was at 17 and one was at 18 so Not earth shattering but still exceeded the action at the action level so what this requires us now to do is to Have an education program to the community to let them know that What we found and the presence of of lead in these two samples? What was interesting is that we selected these homes based on like I say the age and the possible presence of a lead Service line Arlington does not have as far as we know in our records many And This was one historically that could have had it and when we got the results We went actually and dug up the line in the street, and it was in fact copper, so the problem Is in the house itself so even though Arlington's infrastructure was not the cause it is still quite It's a good idea to bring this to folks attention because it highlights the fact that the problem can be in your own house And not necessarily in the under your front lawn or in the street So essentially what this is going to require is that by the end of December we send out a letter You might have a sample in your packet of the information There's a brochure that will be mailed out to all households, and then we will send another targeted mailing to schools and pediatricians and Populations at risk younger, you know possible populations We'll send that information out We will Put some information with the water bill on a quarterly basis And also we're going to be reaching out. We're going to scour our records Once again, we recently digitized them So it's easy to go through them and we found a handful of historic data where there might be some homes that have led Service they may have been replaced but our records indicate they still might be led And we're gonna reach out to those homes to let them know to see if they want to have their water tested It of those 15 homes there were some that were led, but their action level came in far below So it's a hit-and-miss sometimes the MWRA does put a Chemical in the water to prevent or to reduce led from leaching into the water But if its presence is great enough like the like in this one house it can still find its way so We like I say we'll be starting this education program. We'll be doing some outreach We'll be contacting homes and if residents are concerned. We will do water testing at their request as well It's it's often if you do have it in your home It's often as simple as letting your water run for a minute or two to flush that out before you start using water for the Day until you can get your water line or your plumbing repaired So these are all the things that will be will will be reaching out letting residents and customers know Overseat we'll see by mr. Carol second by mr. Heard mr. Heard That's that one question about the outreach through the packet See when you say you're mailing it to residents and that was the part that you're mailing it was part of the water bill So we're gonna send out a separate mailing to all households aside separate from the water bill Okay, that has the pamphlet so that would reach tenants as well. It's gonna go to every we're doing We're required to send it to all bill paying customers But we're gonna actually just send it to all households like a permit mail, you know like every every mailbox will get one Yeah, yeah, that was my only question because it said to the bill banners So I can't remember us having this kind of this detective positive detection before it has never in my tenure come up Again, I think it's hit or miss like I say the the pipe wasn't in the street It was in the plumbing and actually in this one particular house a lot of the plumbing had been replaced So it could it could be in the fixture certain fixtures up until 1980 had the potential for Led results like this so Yeah, we haven't had it in the past okay And so with these two were you able to they the households figure out exactly where it's coming from or they still don't know One no the one that had the copper lines We Explained that the problem wasn't in the street that was likely in the house and that they contact a plumber and the other home It was copper in the street. We couldn't see on the property itself But there's indication that it still might be a lead service line in the yard. We talked to the homeowner They knew and they didn't have the money to replace it and they would been flushing the water And they've been dealing with it on their own But now that it's now that we've sampled there and that we have a high result We will probably get involved and try to assist that resident getting that replaced Thank you Just a sort of case in point You go out it's detected The homeowner is informed It's pretty costly They want to do and they can't is Are there any programs in Arlington whether it's like weatherization or something else that we can direct them to not tell them They're gonna get it but say we know this is a Kind of a big hit from talking to you or we're gonna So where part of the requirements is until Results drop back below that so the next time we sample if we were below the actual limit We're off the hook. I think we'll still continue some kind of education. I'll reach but until we reach that limit we're required to assist residents seven percent of Identified lead lines required to do remove or replace seven percent of those so In order to help residents who have this situation, we're gonna be working in the next month or two to come up with some kind of Financial assistance It's a pretty low number that we're aware of it's maybe 40 houses that We have not yet been able to get into to verify that they are no longer lead services So I'm assuming that's even gonna be less once we get in the houses because over time people have replaced with copper and whatnot So I don't think it's gonna be a huge task to reach out to these Households and help them and then just just a comment. It's no biggie or anything like that reading everything I really like that you At the end of the letter going out You have an English and then several of the languages that says this is an important notice Please have someone translate words that effect Not to be like a stickler or anything, but unless I see the because I know a lot of people when they look At stuff, especially if it's not their language bold really does jump out unless there's a cultural or ethnic and And what they're already printed so maybe the next one Like the first two languages are bolded and then the next two three translations aren't now I don't know if that's the nature of that if you bold a certain language It's a disrespectful thing to do so You know, I think it's good we can we can this time to correct it if we can A couple of questions on the two houses was there any resampling done this we did actually We resampled both of them and the one household that had the copper line fell way below the limit on the second sample and The house where we have not yet verified the the portion of the line on private property That came just a hair over the acceptable limit So but those samples are not Considered in having the reporting requirements your first sample is the one that is you go by sure, okay? And then on I noticed that there was a letter to DEP and I think they probably got in touch with you as well Are they satisfied with the steps that you're taking? Okay, they've signed off on this approach. Good. Thank you Maybe I go on a second round Sorry Just got me really thinking on this So you said that you selected the 15 based on likelihood to be a problem Do you think that and you also said that some of the records got like digitized and updated? Does that mean that like maybe we pulled some new people into the test pool and that was part of the yeah The most recent round we were able to Further refine the pool that we selected for so we just so we could have just really narrowed it down and really Okay, yes, okay, that is cool. Thank you. Yeah, Mr. Kiro. Thank you Thank you for this I Appreciate that we're helping the residents or the elevated levels were identified This question may not be for you It actually might be my colleague knows this better, but the fact that we identified Did the lead the elevated lead levels there? Is that then become a required disclosure for those? Homeowners when they go to sell their properties. I don't know that Don't give advice Don't give advice. You always tell lawyers not to give advice No, that's what I'm saying. That's I've been where I've worked for a lot of a term. Yeah, okay I'm just curious. So I think it is important that we try to help folks and just because No, no, I think That probably will be defined where this is kind of yeah, you know This is a new process in terms of not a new process in terms of testing But new process in terms of how you tested it mr. Dunn's comments Maybe that's why we got two really high hits because it's a different process you're doing as well as you're going to Be discussing and put in place, you know if we can give relief to homeowners. So maybe that could be another question in terms of Just sold the board's edification Is that something that when you're talking about it that yes You're gonna let the homeowner know that needs to be disclosed or maybe not so and I'd bug attorney Hi, but no, I'm not gonna ask him tonight because I didn't ask him to look into it Any further did I cut you off? Mr. Curel? Nope Any further questions or comments if not on a motion move receipt by mr. Curel seconded by mr. Hurd all those in favor say aye all those opposed unanimous vote. Thank you. Thank you Thank you. Good luck to all everyone down the yard be safe. Yeah, thanks Again with my colleague's permission, we have a public hearing the gender item 10 scheduled for 7 30 p.m. It is 7 31 vote mwr a debt shift This one Stanley, you can introduce yourself and bring that microphone And when you follow mr. Rodamock, that's what you have to do. Good evening madam chair We're members of the board mr. Towne manager. We're here for our annual hearing required Required by statute with respect to the board's decision as to whether there should be classification in the town of Arlington before Mr. Tierney goes through The pamphlet the booklet that was provided to you with all the relevant data and we did receive Approval from DOR just this afternoon. That's why you just got it mr. Tierney is here the director of assessment Mr. Feely from the board and Dana man who's a data controller in the board of assessors office I'd just like to go over a couple of things Page 5 and I reminded mr. Tierney that last year you asked us to number the pages. We will we promise you On page 5 we have the information as to what would happen if there was classification and the ship So that you know fiscal year values in 2020 have risen again substantially single-family homes went up 9.0 No page 5 is the What's it say at the top residential exemption or something else? I counted the first page Singles went up 9.7 1% condos went up to 10 and a half percent twos and threes went up Approximately 9% respectively The very last page and so that you know we posted the values for public disclosure On November 18th to 22nd the very last page of this I think is Really important and I think it's important for taxpayers to know that if you look and we don't have The tax rates for fiscal 2020 for Belmont Winchester and Lexington, but we would expect that they would go up Comparable as Arlington's have if you look at Arlington's tax rate compared to these three other towns. I Think the town is doing a great job. I think the town is well run the infrastructure is well maintained we have good school systems and green spaces and We're substantially below the neighboring communities so I think that's important for people to understand that Arlington is Doing a job a good job of trying to maintain costs and expenses while providing people with the high quality of life here So I think that's pretty illustrative of Situations, I'm just on that for everyone at home. What does it have the book yet? Could I just sure? Maybe for 2019 read and sure about in 2019 and this so that you know these taxes are on a value of $821,000 which is the average single family home value for 2020 in 2019 The taxes were eight thousand four hundred sixty-two dollars Belmont same value 12,000 720 Winchester same value 13,082 and Lexington which I'm fairly certain has classification is 14,876 on the same value those are significant differences when you look at the quality of life We have here in town, which I think is Great, I mean that's my infomercial from the board of assessors. What did you see the average was again? Sorry for this year? The average house size house Thank you Good evening board I would just like to mention Two of my office workers Mary MacMacon and Jennifer O'Rourke do a lot of work behind the scenes they're very helpful and Obviously, I'd like to mention Bob really who cannot make it here tonight So we'll start page two to start off to calculate FY 20 levy limit we start with the nine FY 19 levy limit Add two and a half percent of under prop two and a half We add a new growth of eight hundred and sixteen thousand six hundred and seventeen dollars And then we add in the twenty twenty override, which is five million five hundred thousand That'll give us our FY 20 levy limit So we add in the school debt exclusion the water and sewer debt To give us a total of a hundred and thirty three million three seventy seven six five hundred ninety four dollars That's the maximum that we have to raise The town did raise a hundred and thirty three million three hundred and fifty one hundred and fifty five dollars We divide that by the total taxable assessed value in town To give us a proposed tax rate for FY 20 of eleven dollars and six cents Turn the page This gives us our residential Factor computation this will give us the numbers we need to explain the residential shift if we're going to go to a commercial rate So if we just turn to page five Where the chart is on So if we Take a five percent shift from the residential to commercial The average commercial industrial personal property taxes will go up two hundred and seventy six dollars and the residential Will see a savings of fifteen dollars ninety three cents So if we take that maximum shift and go to a hundred and fifty percent The commercial industrial personal property taxes will rise Two thousand seven hundred and sixty five dollars and the residential will see a savings of a hundred and fifty nine dollars in twenty nine cents Turn the page the residential exemption So it's not many communities in massachusetts that have the residential exemption. They usually Uh In towns where there's a lot of vacation homes or apartments Just a few of boss and cambridge chelsea and brookline do have the residential exemption If we adopted a twenty percent residential exemption The tax rate would be would rise from eleven dollars and six cents thirteen dollars and fifty cents The break even point So no one would see a difference in their taxes would be eight hundred and seventy three thousand four hundred and twenty six dollars We have approximately seventeen percent of the homes that would see a Increase in their taxes to no fault of their own So I have a little chart up there to just show you if we adopted a five percent residential Exemption the new tax rate would be eleven fifty eight If we just adopted a ten percent it would be twelve sixteen And fifteen percent would be twelve dollars and eighty cents The next page just shows that the eye Historical tax rates in town The next page is the la four It's a number of parcels for each class of property And they're corresponding assessed values in total Turn the page This is our growth page And abatement As you can see if you look in the lower right hand column our growth for the year was eight hundred and sixteen thousand six hundred and seventeen dollars Hey, where is that? On the right lower right in the middle. Oh, thank you. Yeah Next page So we have the year over year fiscal 20 versus fiscal 19 comparison As miss as mary spoke of earlier Single families went up nine point seven one percent Condos ten point five You can read all the values all the way down the column I have a question. That's just if I may sure Does and if it does where um the uh new gar property Lie in here. Is that under open space commercial or are are they in there? Are they on the tax rolls? Yes, they are It's on the land. Yeah, so they're in here some yes, okay Thank you Now the next page is just our high chart to see where The tax burden is going as you can see mostly on the property taxes The next page the tax rate components It's just a breakdown of exactly where all the how we calculate the tax rate in total Versus against the levy two and a half percent Our growth The override the water and debt exclusion and the school debt exclusion all contribute To the tax rate and that's their corresponding amounts Below that is the Copy over from the first page the levy Two and a half percent growth maximum levy the levy increased this year seven point four six percent As we go down the page a little further, we do have the average assessed single family As well as the average single family taxes They are now one nine thousand one hundred and twenty six dollars On the last page I Will have sorry the 2016 Assessed single family at five hundred and eighty five thousand and four years later were eight hundred twenty five thousand So I know what where my husband his paying comes from the past few years. He's hoping this tax It's been an aggressive market first emotion Our questions first Mr. Don, so, uh, I don't know who the right person to answer this is but on the water sewer Is did we talk about lowering that? Component for this I thought the plan that we'd voted was going to lower the component for this year Did I miss remember we talked about Needing to adjust rates sometime soon early late winter early spring to then make an adjustment Next december because we're not actually paying this year when the first tranche of big high school debt rolls on. Okay All right, thank you any other questions or a motion to Mr. Kira, I just had one one question. Um, I noticed that under all of the real estate categories that the there's only one that's decreased and assessed value which is Residential land is that that's undeveloped land. Yes. Yes Does that tend to be kind of a leany leading indicator that that there might be downward pressure on on Other real estate components. I would have to I'm not sure I have to really look into that For any is that tip? I don't remember. Does that typically Uh, some of some of these because everything else I've you know, this is consistent with you are probably seeing Yeah, and now they're unbuildable now they're unbuildable. Yeah, I see there's an account was a little higher last year for fiscal 19 versus fiscal 20 Yeah, you sell You sell four lots for 500 grand each and that's there you go Okay, thank you This is a public hearing. Is there anyone in the audience? If not a motion by one of my colleagues to set the property tax classification tax rate Uh, move approval of What do you call it zero adjustment? Factor of one sorry Second by mr. Dunn changed your first name seconded by mr. Herd to Vote and set the property tax classification tax rate at a factor of one Single tax rate. Yes for the tax rate Any further questions or comments? If not on a motion to approve by mr. Dunn seconded by mr. Herd all those in favor say I I always pose unanimous vote Thank you I finish out the board sign the la5. Do we have a separate vote that we have to take on the uh debt shift? Correct It's listed on the agenda. Okay To approve it again. Yes Adam what you got the or dug or what's the form of that motion just affirmatively setting The mwre debt shift at five million five hundred ninety three thousand one hundred and twelve dollars So moved second moved by mr. Carroll seconded by mr. Dunn any further public comment any questions Comments from my colleagues if not on a motion Uh by mr. Carroll seconded by mr. Dunn to vote the mwre debt shift 5.5 million, etc All those in favor say I I as opposed unanimous vote Thank you so much And we will now go to our consent agenda Um, thank you so much Minutes of meetings november 18 2019 for approval change of manager. I'll alcohol license dug jambus Not your average joes reappointments transportation advisory committee melissa la bay scott smith reappointment arlington cultural council kimberley harding for approval cause an event Arlington 2025 k race on 5 31 20 Uh for approval to sandwich boards for sarcoma foundation of america's Capela festival to belt out cancer from january 10th to the 24th Request special one day bear wine license 12 14 19 robbins library reading room for a private event request Free parking for local holiday shopping First is there a motion to approve Move approval to all conditions set forth mr. Carroll seconded by Second mr. Dunn mr. Dunn yeah, I If the board would agree I'd like to just update the make one minor change the minutes in section 14 The talking about the policy of the changing of the orders of the article in town meeting Mind the intent of my motion was not just to set the order But also to say the discretion still is with with the board's office And so I just wanted the most I didn't want the motion to be misread that that was an absolute order And that there was still discretion and so if If it's okay, I'd like to update that to say the main that the The general order Of the articles for the 2020 town meeting warrant with discretion Still held by the town by the office, which is I think what I was find the select board. Yeah And there's something I think we discussed at the meeting, but I wanted to get to be captured in the minutes Yeah, it's clear and spelled out. Is that okay mrs. Corporal? Thank you. Okay. Um, is there anyone here for those agenda items? Mr. Curell, will you take that as part of your motion to amend the minutes as mr. Yes, okay friendly amendment Any further questions or comments? If not an emotion by mr. Curell seconded by mr. Donnell. Those of favor say aye I as opposed unanimous vote request agenda item 12 request tango Restaurant late night event 12 31 19 to 1 1 20 Um, uh, mrs. Cropelka. Have they done this before? Yes. Okay, because normally we like to see them in here Mine went blank. So since they've done it before we know. Okay. Is there a motion? Move approval by mr. Heard seconded by second mr. Curell. Any questions or comments? If not on a motion move approved by mr. Heard seconded by mr. Curell those in favor say aye I as opposed unanimous vote Citizens open forum Then I'll read the preamble real quick. Sorry come right up Except except in unusual circumstances any matter presented for consideration of the board shall neither be acted upon nor decision made the night of the Presentation in accordance with the policy under which the open forum was established It should also be noted that there is a three-minute time limit to present a concern or request just your name Hi best maloft check Russell street, and I am a town meeting member I um made a special effort to get here tonight without slipping or falling Because I was afraid you wouldn't have anybody so i'm really happy to be um jane q public tonight ACmi would be so kind as to show that i'm the only one in the audience. I would appreciate that So i'm here to remind the select board about the importance of not mistaking force and the use of force for leadership and the uh past deployment of police at public meetings Apparently to inhibit Remarks this remains a concern of mine. The select board has yet to acknowledge this past practice or to say whether or not It's a standard operating procedure I hope that at some point that would happen I refer of course to the foya documents the Email from a former colleague of yours a select board member It's now posted on the internet Where this select board member at the time is writing to the town manager Encouraging the deployment of police at public meetings Again, I think that inhibits democracy rather than protecting it Otherwise i'm here because I am interested in what the town manager is going to have to say about the community development block grants But my remarks come before that so I will only say that There are many of us in town who are very concerned about the need for an expansion of affordable housing Higher earmarks for affordable housing the inclusion of potential ownership opportunities for low and moderate income people And whether the diversity task force group will be included in that list of groups that you enumerate for I believe HUD in the documents posted online There is some interest in having the diversity task force group included I remain concerned as do others by a lack of transparency Perhaps it's an appearance of the lack of transparency in this town hall administration that includes how public remarks are Noted in the minutes as well as whether or not everything is posted both those testimonies that are sent in an email And handed over in these chambers I would like to know whether all of the public testimony given since september On the issue on the racism issues that have been discussed in this chamber. Have they all been posted? Are they all electronically available? Because we'd like them to be I am concerned about the format for public forums as evidence that the january 10th housing forum also recently as the Broadway plaza redo The plan was not presented to the public with an opportunity for questions Rather, the public is required to go around to four or five stations and ask their questions. I'm not an architect I'm not a town planner. I don't know how to read those things. I see green colored things that are trees I see a photograph of a bench. I remark and how nice it looks and I'm told. Oh, that's just there for a depiction We're not actually using that bench That seems unhelpful at best Um So Broadway plaza I remain concerned about the tree canopy. I wonder if you have included in the plan addressing the heat islands that are adjacent at Russell parking And I am of course concerned with preserving veterans memorial park where it is right next to the fire department So that those people who have made the ultimate sacrifice are there where we can see them memorialized You know anytime we're driving by or walking by I um remain concerned that one of the original plans for the Broadway plaza redo Included moving veterans park to cooks hollow. I'm a user of cooks hollow. It's my neighborhood park Thanks to the benign neglect of dpw or the select board. I don't know who Does not do maintenance there. We have three broken benches. We would like them fixed They've been broken for going on five years now. It needs lumber screws and elbow grease. We don't need an mapc plan Or anybody else's plan. We just would like the benches replaced. Okay. Thank you and I gave you a little over four minutes Because you're so nice to come down. I feel so bad. I want everyone to note that she came through this weather I'm really um, and I Just because I have to stay in accordance with what citizens open forum is I understand in terms of your questions. I would anticipate if you call the select board office The answer would be yes. All those have been posted. Thank you But please get that officially. I'm just I'm telling you that and um, I know that The manager myself on behalf of the board would definitely follow up on All those suggestions and hopefully get some answers either through the processes that we have we have the hearings or whether there's A piece of correspondence or something that addresses that I'll be sure that you get a copy of that Thank you very much. I appreciate you can get home safely not telling you have to leave now. I'm just saying When you do go go safely. Thank you Citizens open forum is closed. We'll now go to Traffic rules and orders agenda item 13. Mr. Chapter lane Thank you, madam chair So this agenda item is requesting that the board formally adopt and updated citizen participation plan For the town cdbg program So a citizen participation plan is something that's required for any HUD entitlement community, which Arlington is So it's through that HUD entitlement that we receive cdbg funding We've had a plan for many years, but the plan hasn't been updated since the mid 90s The department of planning community development upon receiving some recommendations from the north suburban consortium that we're a part of For some updates that we need to make to maintain conformance with statute Took that as the initiative to make those updates to conform with statute As well as making further revisions to conform more closely with what our communications policy says today about how we engage and communicate with the public So, uh, jenny rate working with first julie wayman and now brian nichols Who's taken julie's place and who will bring i think to the next board meeting to meet the board Have put together this plan It's added in things such as focus groups and surveys working with groups of residents who are most directly impacted by cdbg funding These things have actually already been done over the past year So we've been putting this plan into action, but needed to be formally adopted By the select board I know miss well malofcic just mentioned The addition of the diversity task group to the list of groups that we'll reach out to The two groups that are mentioned are the only the human rights commission and the disability commission I see no issue with adding the diversity task group if the board would like to propose that amendment tonight But otherwise, um, I think this um this document reflects the process again that we're already undertaking It's not specifically called out in this document But I think the board recalls that we have for a number of years had a subcommittee Publicly posted subcommittee that meets and goes over all of the funding requests that are made by the various groups across town Last year for the first time added three citizens to that group to expand participation and engagement with the public On trying to make sure that we were funding what we should be funding via cdbg So i'd be happy to answer any questions the board might have and would ask for your favorable action Um, I will say um having your return to the cdbg subcommittee. Um, I really found the three citizens Um Who joined the group really helped the process? And I really was impressed by they literally had gone through every single proposal and when we were going through the guidelines In terms of what rating we give a particular service what its use its need is um Every time I sort of was at an impasse. Um, they pretty much remediated all that and said well I gave it this number under the guideline because this is how when I read the proposal This was the benefit or maybe this wasn't the benefit. So it went down a point Um, and it really streamlined the process. I mean we got it done in two two meetings And I think the second meeting was uh, not the full two hours we had put aside. So Um, I'm very thankful for that and I'm I know we'll continue with that on the future. So I just wanted to let my colleagues know that um, the three citizens were really um, Right up to speed on everything and took it as seriously the import that they should so and I was really impressed with that because I'm like, oh my gosh. I really did read everything. Um So first we have to formalize kind of a process. We're already doing but we want to Call it out because a HUD and caper and all that other thing by the board adopting this We could formally state to HUD that this is our updated citizen participation plan Okay, is there a motion to move approval to adopt the cdbg? The town of allington citizen participation plan by I move approval with the suggested amendment of adding the diversity task group is one of the groups To which outreach will be made. Um, I think these are that they're called out under About three a three Adding to a three the diversity task group is one of the organizations. Is there a second? Second by mr. Dacorsi Any further questions comments if not on a motion by mr. Carroll seconded by mr. Dacorsi all those in favor say aye Aye, I don't suppose unanimous vote Setting our future board meetings. There we go We're going to aim for january chill mark And then we have the obligatory first monday and april Organizational meeting First monday in april after the local election and mr. Chapter lane and we um both The select board and the redevelopment board have talked about having a joint meeting if we could Add on talking about what nights might be good for that or or any Any calendar time might be good for that meeting. I'd appreciate that Okay, so our last meeting in december is the 16th so How does six and 20 look i don't have no good because that's mlk. Oh, it is okay. I don't have the calendar my phone calendar I mean six i'm totally on board with 20 six and up 27 And we can always add another meeting if we need it But we shouldn't usually it's when we get into the warrant article hearings, but All right, so six and 21 In 27 and the warrant closes on the 31st So that works well in case the board needs to act on any warrant articles to place in the work Does that mean that we could make the 14th or sorry the 13th as a potential arb Yeah, well, how do people look on the 13th? All right, how about the 13th? I'm just Madam chair. I'm totally open other ideas. I'm just trying to figure out a list of dates to provide A list would be great and then we can share that with the The arb Um, are we looking for a list of dates arb to be monday night since we both meet on mondays? I mean, I think whatever the board feels like its availability is They I my understanding is they're willing to be flexible on night of the week If this board is as well, well, is there any other Night in january that looks good to someone that isn't a monday like How many days is two enough two or three is fine. Yeah Okay All right. How about the week of the 13th? Is there Any night monday through thursday? That's a problem for anyone that is a conflict for anyone on thursday thursday's I'm going to the library trustees on the tuesday You have that yeah, I'm going to the library trustees on that tuesday evening. All right, so we'll say third How about 13 13 and 15 in january? For a possible arb meeting and then um What about the 22nd or 29th in january if this happens i'd like to get it done in january Does anyone have a 22nd No, that's fine. So Or if you want to say a different night in january so we can give them three dates Oh, no, I take it back 20 second works I apologize. Yeah, I'm actually going to be I'm asking for a lot of your time asking for you some of your time on the 22nd for the race equity and leadership training That the national league of cities is going to do so if we can We can actually hold some time on that day as well That evening or day Maybe late afternoon into evening 29th 22 No, we're trying to find all right. How about 13 15 29? That's good So just I didn't get a chance. So 27th and 29th are both maybe for me, but I think it's just I don't I think those are the right dates. I'm just a matter of how I work And just let them know order preference for the board is probably 13 15 29 is the least preferential Okay, um So we're meeting on the 27th in january. What say my colleagues for february the 10th and the 24th The holidays the 17th 10th and 24th are fine. That's fine. Okay Uh, let's see Yeah, that's fine School vacation will be that week of um the 16th of uh president's day. I think so. Yep. Yeah Okay, and now March We our last meeting is february 24th. So march 9 23. Is that too soon? Oh, well, we have to meet on the oh, no, I'm thinking april. Sorry people talk about march I apologize 9 23, does that work? Yeah Well, look before we set the 23th, um, what's going to be our print date and all that For town meeting I would probably say it would be the week of the 23rd Good um Might be the 19th Madam chairman, we don't have a special town meeting. We only have to do it several days before But if we build a special town meeting it has to be a 14 day So Yes, but special town meeting during town meeting Yeah, attorney high Yeah So that's I think it would probably the week before but you know what I'll let you know I'll figure it out tomorrow on the calendar So are we setting right now? I mean we can always add or change if we have to so am I hearing 9 23 or no Or am I hearing you can still have a meeting in the 23rd if you're watching Okay, so 9 and 23 and march The first monday after the local is the organizational meeting But so there we are we're good on that to go right missus. What's that date? Um, assuming it's going to be april 6th When's that a local election this year? I don't even know It is the fourth so it would be the sixth We should set that one too. Just okay, so we'll set this april 6th also is our first meeting in april Council has attorney hind Thank you, madam chair. Thank you, mr. Kirill. Um, just as a forecast for the board I expect a large warrant again this year Based on some early conversations that residents have initiated Along with some things that Are sort of our standard slate of articles and things that we might anticipate so Will One thing to keep an eye out for is how much Will be pressed for in terms of warrant article hearings. I expect it to be As large as last year if not if not larger So just for the chair's information on the rest of the board These dates will be Quite quite full And maybe what we could do is once the warrant closes Just sort of ballpark How many of the warrant articles will require select board hearings? How many we had last year? And that will kind of give me a guide about whether we need to have a conversation about adding an additional monday And or additional wednesday Of course Thank you, madam chair in whatever since you're so entrenched with that with them you may say, you know, um This one may be kind of your your whole night or not I also just want to give the board a sort of forecast that I expect that some of the warrant articles may be particularly lengthy discussions Or at least involve a lot of public engagement as well as some articles are Pretty large discussions if they actually end up getting filed I've got at least one article for example that may be submitted. That's about proposition three and a half Increasing the town's ability to Giving the town flexibility to increase its levy limit above the two and a half percent so If all those things coalesce together It'll be a little bit like an or Easter in terms of the volume of warrant discussions that we'll have and how intense Some of them may be so thank you, madam chair. I appreciate that appreciate letting us know what might be coming down Excuse me day and I just want to remind we as we haven't had a definite day yet But I think we're going to have early voting for the five days From the 24th of february through the 28th and they want to do it on a saturday I'm willing to do in a saturday, so but it certainly will be definitely five days Hopefully if we need heat at that point we'll have heat Okay Take the heat from this room sometimes man heat the whole town hall But anyways, okay, so right now we're tentatively set with that and we'll have further discussions Mr. Chapter lane will get back to us on the three dates from the redevelopment board and then after the warrant is closed The attorney heim will supply us all with just like kind of a quick email I'm not asking for a big we're not asking for a big long thing, but just of course and then I'll get some sense With mr. Dunn the town manager and attorney heim in terms of If we do need to discuss Several of the dates and we'll do that sooner rather than later But not until after the warrant closes to january 31st if that's okay great Correspondents received his or move receipt Mr. Curo seconded by second, mr heard all the Yes Joan Roman Town report contest any further discussions and comments if not on motion move receipt by mr Curo seconded by mr Heard all those in favor say aye. I oppose unanimous foe new business. Mrs. Cropelka Yeah, journey hind no new business I'll say Echoing the thanks that the board gave to mr Rademacher at the start of the meeting thanks to him and the dpw for the great work They did last night I know people were very pleased to see the black roads and I think a pretty you know all things considered an easy morning considering the conditions And also want to announce this went out via an earlington alert and a town notice, but given tomorrow's forecast We're going to put a parking ban in place until 10 a.m As well as delaying town office and library openings until 10 a.m If conditions warrant we may push that out But we figured that it's easier to push out than to pull back if conditions don't warrant that Uh, I also I probably shouldn't do this, but I will just received a text from Kathy Bodie superintendent Bodie saying the school would be canceled tomorrow As well So I think we we feared well in the first round of this storm, but the second round is looking a little more unforgiving so And trash pick up. Thank you and trash pick up This is actually the first time jrm reached out proactively to us to cancel trash pick up Usually it's the other way around, but I'm guessing what they dealt with today and foreseeing tomorrow Delayed one day, so just like a holiday week starting on Tuesday. It'll be delayed one day for the rest of the week And I did have a brief conversation with the town manager We I got that a lot of Mostly electronical facebook instant messages around streets sweeping in east arlington, but I did ask the manager Through gpw tonight as well as tomorrow with the track parking ban in effect. It's probably A total of 20 to 30 streets 15 to 20 on each side of magnolia and thawndyke Especially with snow removal with uh for some reason Everybody doesn't really stay home. There's a lot of parking down there to sort of come up with a plan for The next storm in terms of because I know years ago Um Mr. Chapter lane was here and mr. Sullivan was when we were just getting hit by so many storms And there was a dedicated people had like two nights notice We're going curb to curb and they had a pretty efficient operation with a police officer a tow truck dpw But they did everything not to I think they told maybe four cars That whole thing but there's been a lot of concerns about so I've I've just asked the manager and mr. Otamaka just to observe what it's like tomorrow. Hopefully it's just a few errant cars here and there Um, so thank you. I cut you off on your new business. Nope. I was done. Thank you, sir. Of course. Yeah. Thank you, madam chair I just want to to mention they week before Thanksgiving I Participated in the the food drive that the board of youth services ran um in connection with all the elementary schools the oddison middle school in the gibbs and um That was just a great effort by all of the schools coming together Students donated a lot of food. I was at down at Arlington eats So that covered us through Thanksgiving What I did also want to mention and then sometimes you you talk about this during During food drives we think about Distributing food and collecting it and often the question comes up. What do you do the rest of the year? And one person I want to recognize tonight who makes a huge difference the rest of the year Is dn dupont she was just recognized by the patriots as a difference maker For her work at at food link and it just really an appropriate time for for that recognition Their motto as we all know is rescue food in our shark community and and they distribute food to 46 Agencies in 15 communities doing it all throughout the year dn is going to be recognized at the last patriots home game and I just want to congratulate her for that Mr. Dunn the snow tomorrow's really crushed my dreams because Tomorrow was the my favorite day of the whole year, which is the audit committee And unfortunately, we're not going to be able to meet tonight I actually was kind of sad about that. I had I've had so much Interesting information. I've never met an auditor who is so excited about his reports before Mm-hmm And we'll leave it to mr. Chapter Lane His office to reschedule that but I do like the early morning start I think that works well for everyone. Mr. Herd. No, mr. Curel I just had one one thing I want to raise. We received some recent correspondents about the Rapidly dilapidating home over by cvs. It's not the first time We've got correspondence from the church there was gotten correspondence from from a number of folks And I was wondering if it might be worth considering Whether it's appropriate to have an agenda item at some point to understand what Tools are available to the town to address a situation like this It's it's gotten pretty bad. So I will um actually ask because I'm a member of that church and this has been a bee in my bonnet for so long Um, if mr. Dunn could um work with mr. Lane and journey hind and if it is appropriate, I would love for it to be I don't think I have any um in terms of tonight discussing it and have any conflict because I derive no financial but just for Process if it is an agenda item mr. Dunn and um as vice chair But acting chair, so I'm going to let you follow up on that. Okay. Okay. And thank you I've always wanted to bring it up, but it seems so self-serving. I know who said the letter Any other new business? If not, I'll take a motion to adjourn by So, mr. Dunn seconded by second. Mr. Hurdles and faves say aye all those opposed unanimous vote our next meeting is december 16 at what time at six o'clock Six o'clock heat unusual time Um Just pointing out because it is an unusual time Yes, because if we don't say it then I'm going to show up at seven fifteen. No, it's unusual time at six o'clock and and traditionally There is no citizens open for So, um, we'll do the business that needs to be done as of the end of the month So say everyone at the next meeting six o'clock seven sixteen We are adjourned