 Thanks a lot. So welcome everyone. So in the next 60 minutes ago take, we're going to share few details about the program. We have Christian with us from the program team and there would be if you have questions on the FINAID program as well, FINAIDs can take questions as well. I know that we've done a little bit of introduction but for the sake of the recordings if we can go again maybe with Christian, FINAIDs and myself. So I am Diego and I would be hosting this session. I've been volunteer for your Python for the last three years in different different roles. This year I would be more focusing on the program team and in the mentorship program as well. Fany, so Christian? Yes, like we did the introductions before the recording. From my side I can say that I'm very happy that this is I think the third year that we host the same session. I think we are trying to do things different and I like that people are interested in joining the mentorship program and of course a big thanks to Christian because he's from the program team and he's here today to reply to any questions that people might have for the call for proposals. One thing I can share like that the mentorship program is here to help anyone like who wants help with their proposal. So even if the form like a form is closed or whatever please feel free to ping us through the channels of your Python or send us an email at support our helpdesk at europython.eu or program at europython.eu and we can like reply to you and help you go through the process of submit a proposal or if you want to help with your proposal in general like to review it we are here to help and I think I can give you the the floor now Diego again. Christian maybe do you want to yeah sure yeah I know I mean for for the folks here offline we already introduced ourselves my name is Christian I am currently working and helping Europe Python with the program it's really important at least that's the message that I want to to spread here for the people joining now online or watching these afterwards is that please do not keep questions for yourself and instead of assuming some stuff that might not be clear please let us know they're the email contacts and the contact images are on the website the earlier you write us the earlier we can reply to you and you most of your questions might be questions of other people so it's really important for us and for you that we can clarify everything but on the other hand if everything is super clear and we are happy that you understood everything but yeah use this pick up in whatever question you have please reach to the organization team so we can help you. All right thanks financing Christian so I think the core day of the sessions today is a Q&A so it will be more for you to ask us questions but before getting there I think it's more beneficial for instance for the for Christians to share information about the CFP process and kind of related information then of course if you have more tailored questions then feel free feel free to ask yeah so that's very well I will I was thinking that I could attempt to maybe screen share my screen I think that I need to be a host or something to do it so if someone can enable me maybe we can do the little exercise of trying to to go through the process so we can point you to the really important bits and if I somehow sadly disappear please don't be afraid it's mainly that my computer don't like zoom so now you will see a really ugly square on the top and I will not be able to do anything with that so I'm really sorry about it but you can see the content of the website which is the most important bit so I really hope that everyone here is already the website I mean as you know it already is EP2024.europython.eu besides a few blog posts that are there for for quite some time now you will find that the menu will start being populated little by little and one of the things that of course we have is the call for proposals so the call for proposals the whole structure if you are a person that participated in the previous event you know already the deal but if you don't here we have most of the information with regard in the call for proposal of course if you if you don't want to read anything what to jump into submitting your application you can do it like this but I really encourage you to give it a read there are some general advice there are some general explanations some people may be completely new to the conference so they don't know like the amount of activities that we do the format the time the levels all the the topics that we are discussing how do we select this thing which is really important thing it is something that I really enjoy from the euro python is that there is not only a group of reviewers looking at your talks but former participants of the conference and the speakers of the conference are also able to build up and help building up the amazing schedule of the conference finance was mentioned in before that of course we do have momentum shaping case there are first time speakers this is crucial because of course people everyone was here already a junior when they started so nobody was born expert in some module so it's really do not be afraid that oh because I never given a talk maybe will not be accepted that might not be the case so please consider it and the other information that you can see here about the support or stand with the open source the non-profit and quality of the euro python foundations and so on and so forth so let's go to submitting a proposal we will not read everything don't worry about it but if you click this amazing button here I specifically are not logging in here because I didn't want to show other options but this text might look like a lot I really recommend you to read it and to read it slowly with a cup of coffee or tea or whatever you prefer to drink why because of this specific point I cannot tell you the amount of people that had amazing ideas really really really cool projects and they are doing like groundbreaking things but because they cannot express that on a small abstract for your proposal they cannot participate in events so take some minutes read this little section that we wrote down with giving you the keys of a good proposal and with that information you will be able to at least have a well structured abstract of course the decision of the talks and proposal is always around like the importance of the topics the interesting bits of it and but please give it a read even if you are providing the you know the the cure to all the bugs in the python ecosystem if you don't have a good abstract that might not be accepted so some people I know that they they get a little bit confused because we have two kind of like pages and pre talks so you go here first then you read everything you are ready to go and then you say okay let's do this and you go there and there will be more information most of the information that you will see here on the second page is what is already on the website the reason that we have it in two times maybe you're thinking why you didn't just skip this part is because some people sometimes arrive directly to pre talks and some people stick only with the information of the website so just to be double sure we put all this information that I was mentioning beforehand here so check it out in any case if you didn't before on the website and then you are ready for the proposal one specific change that we did this year if you are an all person an old european attendee or speakers is that we understand that for some people it might be a little bit frustrating to understand in the difference what is an abstract what is a description what is this all you know there are like many fields that sometimes you need to to have now the proposal is quite straightforward you need to have a title and an abstract as a main major things right so here you see you write a proposal title you select the type of uh of the talk that you want to give the track that will have many topics around pie data microcontrollers core of c python and many other things you write your abstract you put some notes that are not reviewers are only for organizers in case you need to share something interesting but on the next um on the next step there is a new field i i mean i can try to do it now with some random data please do not submit data like this uh for example let's do this and do some content here it will try to continue now we have a field called outline this is really important because you can have a good abstract but maybe you are not telling me what you are really going to talk in your call in your talk so i mean if you more for example i want to give you an amazing overview of llm's and i talk about the importance of llm's and all the ground breaking things we have nowadays and stuff like that i really don't know what are you talking about i mean are you solving something with python or just giving a summary so having an outline outline is crucial i do recommend you to put there some items that you will discuss together with some elapsed time that's also a trick that only the people watching this video can know like if you have the outline with some timing next to it you you for certain we will have extra points from some of the reviewers because that's really important and then all the rest of the information which is something that you should be used to it because it's something that we have been doing the last year so as a summary you will have your proposal title abstract only abstract don't worry about whatever in the description but then fill out the outline section so yeah without into going to many details i will say Diego and Fanny that's this is a good like a summary of the whole process of the submissions and maybe we can see if we have any questions yeah no this is excellent i would say because you covered basically the the whole process yeah it doesn't look too complicated but i just want to stress the importance of the abstract and the outline because imagine that the program team needs to evaluate dozens of these well maybe hundreds of these of these proposals and then we need to and we don't have infinite time to go in many details in many of them and so the the the abstract and the outlines are really really the two main items that we use to judge okay we can make the we want this presentation or not in the schedule of course there would be other factors like duplicate presentations and then uh find how many presentations we have in a specific track so these kind of things we need to there are lots of variables when creating a program but from your side the best thing that you can do is as Christian said read all the information have a better view of what we expect and then do your best to fill out the abstract and the outline i think this is the best you can do a part of your your best idea of that you have that you want to share in the in the in the in the europe at europe pipe um panis do you have any anything to share before we open up two questions i can share only that this year again uh we will run a final final financial age uh program uh we need to start early next month of course announcements will be made on time in order everyone to know um and we will try to um have an acceptance round as soon as possible i'm not part of the financial aid team but i can share this information for now and one thing that i i can highlight in order people to know is that it does like if someone is an accepted speaker in europe iphone uh it is uh it is taken into account that someone is a speaker so it might get like priority in order to have financial aid but everyone everyone has to fill in the form that we would announce that uh for the financial aid so it doesn't matter if someone has already uh create the proposal or submit the proposal or uh even registered for to be a volunteer in europe python everyone has to to submit uh to to register for the financial aid in order to be considered as a candidate for the grant and it's important to that because in some conference some people get confused that even if you is your first time a europe python even if you haven't submit anything you can still apply for grants sometimes people is afraid thinking like i don't know because if i do it i have met many times in many conference and particularly your python that people that it's first time they you know they they they wrote a good proposal but of course write a good proposal and fill all the information so please don't consider that that's a stopping thing so you can just do it yes first question yes um can we submit multiple proposals yes and i encourage you to submit all the ideas that you believe are important of course i understand that the creation of a good proposal sometimes takes time for some people it's really easy for some people it's only like ah whatever i just write this but for some people takes time because maybe it's something ongoing or whatever so i will encourage you to submit as many as good proposals that you had enough time to prepare i see in some conference people sending in a huge amount a really large amount of proposals and none of them get accepted because the quality is not very good but on the other hand you have people sending only one but since they you know took some time asked some people for feedback they managed to have a really good proposal so in short yes submit as as much as you can but please take care of the quality of those well also i think um because we want to give the opportunity to to be a speaker to as many people as possible i think even if you submit three proposals i mean if we're going to pick we pick one no two from the same person so exactly i think i mean yes you can submit multiple proposals but this doesn't mean that you have more chances to be selected it depends it really depends on the quality of their proposals because and we need to we need to have the we have lots of variables as i said different duplicate talks and different tracks and stuff so we need to balance we need create a schedule is a is a balance a balance act uh from different variables i would say and that's a yes finally share the financial aid page with which is a ep 2020 for your point or EU slash finate and uh yes you can check there for for for announcements and also one thing i could also share is that uh regarding the visa process because i know that some people uh are very interested into the into applying for a visa in order to attend europe python uh the visa process normally starts in parallel with the tickets so um one thing i could share for for the people interested is that most probably um in early march or mid march we will we will have announced the tickets so we will also start the the visa program there because we we provide the visa support letters to to attend this but in order to do that someone has already to has to buy a ticket in order to do that and it's important i mean that topic is something that sadly we don't have a lot of control on the visas because different embassies react different ways they require sometimes more information less information check out your local uh embassy or whatever like to see for example how fast you can get an appointment i have some experience from all the conference and sometimes people really need to wait many months in order to even years but that's a really extreme case but so check out i mean it should be your embassy so language shouldn't be an issue maybe give them a call like say hey how quick i can get a visa because i am planning to do i am certain that those places will be happy to reply to you so please try to plan this very well because visas are complicated sometimes takes a lot of time and you cannot see and in case you're a speaker waiting for a visa this kind of called complicates your side of the story because it's a great opportunity for you but also fast because we will need to somehow rearrange the program try to make some exceptions or like empty spaces there so give your embassy a call see how often you how quick you can get them and plan accordingly with the dates are there any other question feel free to unmute yourself or use the chat i can break the ice yeah go for it i would like to know more about the selection process like i submit a proposal here of course but then how my my talk is selected so i have a special coin here that i flip and if it hits no no no of course the process is way more complicated than that i would say that people should write papers on how selection process work so in every conference and every year there's the situation varies a little bit regarding like the time slots of each process but in a nutshell what we will do this year is similar to what we did last year so they will be after the review from our reviewers team it's done we will have you know some score related to all the proposals but then we will also have as an input data the the opinions and the votes of former speakers of euro python so you have like two sets of points that you need to somehow compare and balance out there is a lot of work in the middle because we understand that of course some people can give a review really contradictory to another one so at least as a program team we need to be in charge of checking most if not every single comment to see like oh maybe this person by mistake gave a zero or a minus one rather than a two so there needs to be some like cleaning in that regard so with those set of inputs usually we have two lists in a certain priority order you can easily like mix them up but something that is really important is that there will be some balancing things so there needs to be then some proportions regarding the topics that people is talking this year and we understand them because of the last year all the AI and popularity that the amount of the for example pie data related talks that we get will be huge compared to I don't know people doing video games or people doing iot this does not say that if you submit in those programs you will have higher chances of of getting accepted because it should be unfair for the other folks but it might help you a little bit so I will say that really try to consider that I mean if you are really into all these popular topics nowadays like some web technologies or some AI related topics give you a chance but maybe you also have topics in other in other areas that you might like want to submit so I cannot tell you of course that we will select and fix amount of talks per different topic but we will need to balancing out because we understand that we have so many different profiles in the python community and so many different profiles attending the group python so so after all this process is done I don't know how long should we take but I think that it was around two weeks or three weeks I don't know but we will hope to do it as fast as possible I mean everyone reviewing proposals are volunteers like you can be in case you are interested but hopefully this after those two things are considered and then we need to start creating a program something maybe just to add you might when we get the first results out you might get of course your talk accepted you might get your talk rejected but also you might get your talk on a waiting list this is usually because sometimes we have cancellations last minutes sometimes we know people that are you know willing to say oh I can I will go to the conference in any in any way so if my talk is on the on the waiting list consider my me to to fill some spots all these kind of things needs to be rearranged so you could still if you're on the waiting list get a chance of getting your talk on your python so that's really important to have Christian I think I have a follow-up question so I think you mentioned reviewers so you mentioned past speakers but is there any public voting as well like we did in the last years yeah there will be the well the public but I think that the public is only for speakers of your python I don't know as far as I know if you get to do the the community voting I think that is for people that I know it's for ticket holders I think yeah it's ticket holders sorry everyone that have attended since 2015 15 okay so yeah all the people there that's the community voting that I was referring to I mean safely say speaker but thank you Diego is everyone so yeah I mean besides this voting I guess that you want me to ask the next question right so if there is any priority yeah I mean so that there is a question in the chat ah yeah I can I can I will read it maybe so we have a question by Shiba that says our speaker with prior speaking experience prioritized over first-time speakers any advice for aspiring first-time speakers so the whole process of review it's an anonymous process and so once we get the data of course it's the core program committee we'll check that this out and then we need to give a start to make decisions about it right because there are a lot of things that we will need to balance besides the topics the speakers and at least it's really dear to my heart that having first-time speaker is a must right because we need those first-time speakers not to become first-time speaker any longer and become like really advanced or good speakers in the past and without giving is like the same junior senior kind of like approach right so I do have personally like really would like to give you the opportunity to many of those people the amount will really depend so for how the things are but it's not like we will say like oh let's say 10 first-time speaker whatsoever no proposals are like evaluated but once we have a selection of the talks we will need to make a decision and maybe try to dig more into the speakers and details as a core program committee because we want to follow what's Fanny's and Diego was mentioning before that we would like to have one person per proposal accepted accept the proposals and also we need to like really want to see like if we have like too many like speakers with a lot of experience that not many with first-times ones we might get too into the situation that we will start to improve the list with regard the first-time speaker so I'd say that the only advice might sound like a broken record but I have tried this in many conference please format your abstract well not saying that like the format format but the structure if you follow the advice as I was showing beforehand explaining the context why the problem is the sort of the problem you have it's important to be solved and why your solution is crucial for this thing to succeed I think that that's really really really crucial you can even give an introduction to a module but if you have a good abstract that talk has a lot of more potential because they have review talks in the past that the abstract was literally like I would like to give an introduction to pandas that is not a good abstract because that's something that you can do with one Google away one query to any LLM right so you need to sell your idea you need to provide to every single reviewer like I say hey my talk will be amazing so yeah I would just say like massage your abstract in a way that you know it's a really good elevator pitch of your of your proposal if I can follow up on what Tristan said if you are a first time speaker we are running the our mentorship program finance shared the link on the chat which is the european website slash mentorship you can sign up there as a mentees for instance then you would be paired with a with a mentor who will help you to create a proposal and then if your proposal will be accepted then you have this one-to-one relationship with someone more experienced than you then will help you to with your presentation to rehearse your presentation then we'll follow kind of what will give you some confidence that what you're doing is is a good job so if you're interested you can sign up there so there is another question from Sina thanks a lot for spending your time sharing this valuable insight with us may I ask is there a difference between the proposals that has a demo versus the ones that are more involved in sharing suggestions for that specific topic because as a junior I sometimes feel more valued by others if I show someone something I worked on instead of me generally sharing my idea of or knowledge without a demo backing up my opinion that's a really good question and I say that it's an open question that still exists in any conference you have there there is a lot of people that value having demos on the presentation because of the interest interactive aspects that your session can have sometimes live demos can generate a different reaction on the audience because of course if you're looking at someone writing something creating something in front of you it's different if I'm just explaining it on the other hand I do know that there are some people understanding like oh what go I can do a demo myself after all the knowledge that these things are providing I'd say that whatever you are doing it could be even a I have seen this in some conference like a presentation with other slides so you know someone just talking about some specific topic it really will depend on whatever you are doing since you are a junior I'd say that maybe you can sparkling like some I don't know snippets of code if you are writing something from scratch for example or you are let's say like again I will naively assume some MLM data science things if you're creating an amazing model to do something specific maybe you can share a little bit of snippets in your slides that do you know a thing that you feel proud of but I will not be too worried that you need to have something fully working like you know end to end demo working whatever or live or whatever you can even like if you have something you can even record a video and show it if you don't have something and you want to maybe explain what are you doing before creating your this like full application I say that you can share them as well so I personally don't believe that is a must I do know that for some reviewers that's really important because they want to know see like okay you're talking too much but then show me whatever you did right but I think that that's that would really be as a personal level so if you can do a demo at it but I would say that it's not really a hard requirement and again the mentorship program that you want and find is we're mentioning before is something that could help it because without many details of your proposals maybe we cannot like advise you like do a demo or not do a demo but I must say that in some conference for example lately I was in this uh in a conference in Prague python pizza park and there were some many of those talks that they had really interesting talks and they ended up with a demo so you know this like give you the final boom but some of them didn't have any demo and they were really good talks as well so maybe join the mentorship program and we could advise you more precisely precisely in your case if I can give another kind of opinion on the demo the demo is hard and the problem of the demo of the live demo that can go wrong right so it's so if you consider doing a demo the that's a or you won't show something kind of interactive another is kind of it's what I'm going to say is against the interactivity but if you want to show something maybe it's better to have a backup plan like a recorded video of what you want to show because while you're there on stage then you need to type you need to read notes type and at the same time you need to talk right to your audience so it's very hard to get all these things right so sometimes a recorded video while you're explaining might be a better option but again it's not that a demo is an honor but there are things to consider when you do a demo for instance even you might have even technical challenges if you if your demo relies on network connectivity but for whatever reason while you're presenting network network goes down then you cannot do the demo so I think depending on the demo you need to be careful how you want to structure it so if you choose it choose wisely how you run the demo backup plan is the video recording or maybe find another way to convey your message but I mean we can cover the demo things maybe in the next session but I think it's hard even experienced speakers sometimes prefer not to do a demo because well well then also it depends on on you as a speaker if the demo goes wrong you need to be kind of confident to kind of to own the presentation in a sense that then you can stare away from the the demo that went wrong and then continue with your presentation because the audience doesn't the audience doesn't want to be to see you fixing the problem once exactly giving the the presentation so I think the demo is a is a tricky one but it's not well the best presentation I've seen a demo well kind of made but I realized that they are very very hard to make is that is there anything else on the chart yeah for mentee Spanish shared the form to sign up as a mentee I think that's it so if you haven't finished yes yeah one thing that I would like to share is that I have in mind that after the call for proposals is closed and then after we have selected speakers and pretty much we are starting create like the program team starts creating this schedule we will also host the first time speaker workshop which is a session that we host every year like one or two months before the conference so we can give ideas advice help to first time speakers we normally we have experienced speaker there sharing advice people asking questions about their very cases and is a very very very nice workshop in general I will share the links to the previous it was a previous one the recording of the previous one so people can maybe take an idea from there and a question that I have to Christian is that maybe we can share some statistics from the last year like how many proposals we had and how many got accepted sure I can open here so we did have let me just go back to pre talk 2023 there were I think sessions I can read like 600 something well it's 633 sessions in total that were submitted to the to Europe Python something quite important here is that also if you check that for example the amount of reviews there were thousands of reviews but I'm totaled from the 600 something there were that were confirmed and started to participate in the conference were around 194 so we do are talking about like of course I mean you need to consider that this number is not a fixed number but this consider posters talks tutorials you know all these kind of things so maybe if you go only for the tutorials and confirm for example we do have 18 as you were around because that's the maximum slots that we can have but on the side of the talks we had around 130 talks accepted and of course these talks include all the formats of talk that we had last year so there's a lot of a lot of proposals that needs to be rejected sadly because not we cannot treat everyone or maybe you can have a month of conference but also the number of accepted one is not so too low so I'd say that people should not be discouraged that people is sending some proposal for the many different activities that we have in the conference right and you know we don't have any other questions yes Fanny's shared the last year first time speaker workshop recordings here you want to watch it feel free to ask us anything about the program or phoenix just one thing that I didn't say and I will say right now is the email that people like after the meeting have questions regarding the program I wanted to I was looking for it right away so yes you read my mind thank you because we understand sometimes you will watch this thing afterwards and even now you cannot maybe you're on your way home or something and then you can drop us an email yes it's program at your python.eu and also I think if you want to keep to be up to date with all the latest development or your python that would be program anything related to your python I suggest you anyway to follow your python on on twitter or x or and LinkedIn so we have regular kind of communications and there will be communications about the CFP results as well so I think follow the the socials of your python also another thing I want to share is that I mean if you submit a proposal and the proposal is not accepted it doesn't mean that the proposal is bad but it means that that we need to consider as I said lots of variables to to create a program and sometimes there are things that you cannot control because I mean what we ask you is to create an abstract outline this is the best you can do then the program team will do all the work behind the scenes very the best schedule out there but if it gets rejected it means that basically they make the cut for the for the for the schedule because we have a very kind of limited amount of slots right so we cannot accommodate every single proposal out there and and actually have I have I don't know the answer to that maybe I ask that are there questions questions so if if a proposal gets rejected are the authors going to receive a feedback about the rejection or I think this is not automatically sent but if someone is interested into knowing the feedback I think as a program committee we could do something about it and provide at least not the the the raw data of the the reviews but we can share the main idea of it and yeah it's really important because I mean time to time people get really discouraged of being I remember it took me many many many attempts in many conferences to start getting a talk accepted and even this I mean this year last year I had some talks submitted to another conference that I was organizing that my proposals got rejected so there are no free paths doesn't matter if you're organization or very famous because and things are anonymous and of course the end date the feeling that some people get that oh but these persons are these people is always speaking at this conference because they have some friends of the it might be that they that people understood what is how and a good abstract is shape in a way of like a submitting a good proposals and they have like they act the review process in a way of like submitting that was structured out of everything so don't get discouraged I have no many many people that get lots of talks rejected and they're really good at what they are doing so it's nothing to do with it and sometimes like maybe your proposal was really good but there were other 10 really good and we're gonna accept 11 in that specific topic so don't get discouraged about yeah correct um there is a another question is it better when the ml talk titles are only involving ml name or to attach for example generative applications in python to better prove that hope involves python and not only ml theory this is also a good question because it has a double h sword i have read titles that say something something in python and the abstract doesn't mention anything about python not the outline so in that case doesn't help i would say that the title is i see it as a two two kind of like h thing so reviewers will not only focus on the review sorry in the title but also on the abstract of course the title is what is getting the attention of people so i will try to if you believe adding in python to your title it's a good idea do it uh if not i'd say that it's not top problematic the interesting bit is that to show me in your abstract not only the problem that you are solving like i don't know doing some crazy quantum mechanics but show me what you are doing in python it doesn't need to be something too complex or weird like just mentioning like are you maybe providing an algorithm are you creating a little module are you doing some tests on the interface or something as long as you can provide within the abstracts on the outline that you are showing things with python or doing things with python that will be enough so yeah right i think we don't have sorry yeah i think if we don't have more questions like that's wait for yeah one thing i would like to share is that i would like to say big thanks to the ego to christian who joined today and of course to other people that they are working for the mentorship program of europe python like maria is also in the call and also now who is another volunteer who helps us this year uh without all these people this like this help the matching that we make with the the mentors and the mentees the workshops and these sessions that we are giving to people in order to help them deliver their talk wouldn't be we wouldn't be able to make so big thanks and a big hug to everyone helped for for this session and for all the things that we will do it inside the year yeah um if uh thanks well thank you thanks to you fanis to drive all the uh all the mentorship program i think uh is very uh is a valuable tool especially for first time speaker and or for people who approach for the first time this kind of conferences so i think i'm more than happy to help out other people to get uh closer to these conferences um let's see uh let's give another extra 10 seconds to see if there is lots being a question if the run and then i guess we can call the day maybe let me say if we have anything else on the agenda no we don't and we are reachable i mean as Diego mentioned if you ping the euro python account on mastodon or x or or LinkedIn people will react uh the people helping with the conference are also following that so that we will see the interaction we get mechanisms every time you write an email also many people will get notified so don't hesitate to to get in touch with us all right it looks like that we don't have any other question so thanks everyone for attending today and um yeah good luck uh for your cfp if you if you decide to uh submit any proposal and hopefully see you soon see you soon thank you bye bye