Meetings are a necessary part of the workday and we can use simple strategies to make them shorter and more productive. This is how I flip the meeting.
When I schedule a meeting, I first think through the information that needs to be disseminated and I create a presentation. This is typically what most of us would do to prepare for a meeting. However, I take it a step further. After I create my slides, I record a video of the presentation - I talk through all the information, much as I would if I were presenting in person.
Video presentations can be an extremely efficient method for delivering meeting information. There are no cognitive interruptions, nothing to distract me from presenting, making my video presentation significantly shorter than a live version of the same information. For this meeting, I made an 8 minute video; if I had presented the same information during the meeting, it would have likely taken about 30 minutes.
After I have reviewed the video and am satisfied with the presentation, I email it to the meeting participants and ask that they watch it before our meeting.
My colleagues are able to watch this video presentation at a time that is convenient for them, which gives them the flexibility to review the information when they are ready and focused. They can also take notes on any thoughts they have about the information presented, so they are prepared for our discussion.
When it’s time for our meeting, everyone arrives prepared with their ideas and questions, having already processed the information from the video presentation ahead of time. I am able to answer their questions, and they, in turn, are able to share their ideas, perspectives, and recommendations for next steps.
So rather than spending our valuable meeting time on a presentation, we are able to jump right into collaboration and discussion. Had I followed a regular meeting format, I would have likely scheduled an hour long meeting, spending 30 minutes on information delivery and 30 minutes on open discussion. Because I flip the meeting, my colleagues spent about 10 minutes reviewing a video presentation prior to the meeting and we all gathered for 30 minutes of collaboration and discussion
I flip my meetings to create a highly efficient, collaborative and productive workplace.