 reporting. Hi, everyone, my name is Jamie Ross. Welcome. I work in the Human Resources Department here at the city, and I am the one coordinating this recruitment process for City Planner and City Planner trainee, which is why we're all here today. We have some open positions and some pretty exciting opportunities that we want to tell you about and give you information on and answer any questions that you might have. So this meeting is being recorded, as we've mentioned. We will post a link to this recording in the job posting. So if there's anybody else that you know of that would be interested in hearing this information, you can point them to our website and to that posting, and they can watch it whenever they like, or if you enjoy it so feel free to watch it again. Anyway, this recruitment today, just for the record, is February the 23rd, 2022. And so again, this is the information meeting for City Planner and City Planner trainee. This is a recruitment that is open to the public, and it's open now to apply for, and it closes on March 14th at midnight, but we don't want you to wait to the last minute, but just so you know, you could apply up until midnight. Only online applications are accepted, and we're going to go, or I will go over the process to apply in detail in the second half of this information meeting. And so we're here to give information about the position and answer any questions that you might have. If after this meeting you have more questions, feel free to call me, my number 707-543-3066, and that is my direct life. And at this point, I'm going to turn it over to Serena. She'll introduce herself and she'll go into our next section. Jamie, I'm getting to interrupt you before so I can translate to Spanish if that's okay. Oh yes. Thank you for writing me. Buenas tardes a todas las personas que nos acompañan el día de hoy. Les recordamos que esta reunión está siendo grabada para las personas que no pueden estar aquí esta tarde y la grabación se va a cargar en línea hoy por la mañana o por la noche o mañana por la mañana. Esta aplicación es, esta reunión es una reunión informativa para la aplicación de City Planner o City Planner trainee, planeadora urbano y o aprendiz de planeadora urbano. El recluseamiento está abierto al público a partir de la semana anterior. Está abierto ahora y cierra el 14 de marzo de 2022 a la medianoche. Les pedimos que no esperen hasta entonces para aplicar. Solo se aceptarán aplicaciones en línea y se repasar el proceso en detalle en la segunda mitad de esta conversación. Estamos aquí para darles información sobre el puesto y el proceso de solicitud y responder sus preguntas. Las preguntas también se pueden hacer en español y vamos a traducir lo que las personas preguntan en esta sesión. Si tienen alguna pregunta, Jamie dio su teléfono para que ustedes se contacten con ella que es número 707-543-3066. Thank you, Jamie, and I think Serena you're next. And before we do that, can I just confirm that you're seeing the presentation mode? Yes. Thank you. Okay, can we go to the next slide please? All right, so hi everybody. I'm Serena Lino. I'm the administrative services officer and I handle the recruitment process once the recruitment closes and then we go step into the interview stage. So that's where I take over from a process perspective. So for today's purposes, I'll be a moderator of sorts as we progress through. So if you have any questions, there will be natural stopping points along the way where feel free to use the raise hand feature or if you have questions throughout, you don't want to wait, you can put it in the chat box and then I'll be able to call out your question as we get to those stopping points. So feel free. This is your opportunity to hear from us as well as ask any sort of questions that you may have. Let's see here. So I'm going to go ahead and turn it over to Jessica and Claire who will introduce themselves and talk a little bit about our department and the positions that we are hiring for today. So Serena, it's okay. Can I translate that for everyone? And I think we're going to do a quick round of introductions Serena. Is that okay? So Claire, do you want to start? Yeah, I'll start. Hi, my name is Claire Hartman and I actually currently I'm the director of planning and economic development, which is the department in which this position being. But yeah, I grew up in Sonoma County, lived in many of the different communities in the county. I started with City of Santa Rosa 23 years ago as a city planner and then slowly was promoted to senior planner, supervising planner, deputy director of planning and now I'm the department head. So this is an excellent entry point into the city and also just all things planning, which is quite broad. And so with that, I'm excited to offer this position and hopefully multiple positions here. And so welcome and Jessica. Great. Thanks, Claire. So hi, everybody. My name is Jessica Jones. I am the supervising planner for our current development team here. So we've got two divisions within our planning department and within our planning division, we've got the current development team, which primarily focuses on reviewing new development projects here at the city. And then we have an advanced planning team that focuses on policy development. So I oversee our current development team. So I'm super excited to have you guys here. Like Claire, I've also been with the city for quite some time. I started here in 2006 as a city planner, worked my way up to senior planner and then ultimately supervising planner for our advanced planning policy team. I took a short break working for the town of Windsor as a community development director. And now I'm back with the city and super excited. This is just a phenomenal place to work and why I chose to come back to the city. So I'm just I'm excited to present this information to you guys and hear any questions you might have. So do we want to move on to Beatriz? Thank you, Jessica. My name is Beatriz Guerrero, and I work for the advanced planning team. I'm a senior planner, specifically an equity and public health planner. Most of my work is focused on the general plan update and doing community outreach, specifically targeting populations that have been historically marginalized. And I just arrived to the city a year ago. I was born in Mexico and I live in Santa Rosa right now. So very happy to see so many new faces coming to the meeting and we're willing to apply and join the city of Santa Rosa. I'm very excited. All right, Connor. Yeah, hi. My name is Connor McKay. I'm city planner in the current planning team. I joined the city in January of 2020 and I was born in Santa Rosa and I currently live in Heelsburg. Great, thanks. Michelle, do you want to introduce yourself? Sure. I'm Michelle Montoya. I'm an administrative secretary in the planning division and I support help support some of our boards and commit our boards, commission and committees and also provide support to our advanced planning team. Okay, so I'm going to go ahead and reshare our PowerPoint here and we can get on to our primary reason why we're here. Let's see. Okay. So I don't know, Beatriz, is there anything you wanted to add more to the introductions in Spanish? Do you want me to translate just your positions? Is that okay? Sure, yeah. So, para las personas que nos están escuchando, si no pudieron escuchar las presentaciones de cada persona, Jamie Rose es nuestra analista de recursos humanos. Claire Hartman es nuestra directoria de planación y desarrollo económico. Serena es nuestra oficial de servicios administrativos. Jessica Jones es la planeadora supervisora de desarrollo actual. Mi nombre es Beatriz Guerrero y su planeadora urbano senior y Conor McKee es nuestro planeador urbano de más reciente adquisición. Great. Thank you. All right. So Serena or Jamie, do you want to go over quickly our agenda? Yeah, sure thing. So we've already touched on it a little bit, but we've already covered the introductions. Now, Jessica and Claire are going to talk a little bit more about the positions that we have available. And then we're going to hear directly from Conor and Beatriz around what it's like to be a planner or a new planner for the city of Santa Rosa. So they'll talk about each of their particular perspectives. And then Jamie is going to go over more details about the application process. And we're going to visit the website where you can actually find the position that you'll be applying for. And then as I mentioned at the beginning, we'll have a time for any questions. So when we get to those points, you can again use the raise hand feature, or you can go ahead and put the question in the chat box that I can then read out during that time. So all right, I think we're good. Go ahead. Next slide. Okay. Can I jump in to you? Yeah, please. For the agenda, today we have the presentations that you heard. We have, in second place, the description of the positions available that we have from the planner or planner urbano and you learned from the planner urbano. And we also have a description of what it's about being a new urbano planner in Santa Rosa. And we're going to talk about our experience as the people who are new in the city. We're going to talk later about the solicitation process, as well as how we're going to enter into our website to see if we can continue the solicitation process. And we're going to give you some space so you can ask questions in English or in Spanish. Which doesn't exist. All right, thank you. All right, Claire, take it away. Okay, so I'm happy to say that we have multiple city planner slash trainee positions available. So we're going to talk about what these positions are and also what are we looking for and what's the difference between city planner and city planner training. So first of all, we have three positions currently available. And one of them is permanent, meaning it's ongoing. It doesn't have a time limit. You come on board and you'd work for the city for hopefully as long as we do. And that position is going to focus on current development. And what that means is that is working our public counter, maybe processing some minor permits, like tree removal, handling questions on the phone. And to some extent, participation with presentations to decision making bodies and also to community groups or neighborhood groups. So that's one full time ongoing permanent position that's available. But we also have the opportunity to hire what we call limited term. And so those are for, they're just currently budgeted for a specific time period. So in this case, we have two limited term positions available. One of them is for three years. And that is similar to the ongoing position, sort of a jack of all trades city planner, customer service, participation at meetings, maybe some presentations. The second one is a two year limited term. And that one's focused the way it's been funded. That one is focused primarily on helping the city with its housing production. So particularly affordable housing or housing that has specific timeline, so helping the city meet those goals because we're really interested in housing production. So those are three positions that are currently available to apply for. You would be applying for city planner or city planner trainee. And Jessica will talk about the difference between that and how we work with you in your progression, your professional development with the city. But for right now, those are the three openings. And what we'll do is we'll collect your interests and your applications. And essentially, if you are all interested in these positions apply now, because we will actually keep a list. And if there are future openings, we'll go back to this list. So it's important if you are all interested to apply. All right, great. Thank you, Claire. So yeah, I thought I'd just talk quickly about the differences between the city planner position and a city planner trainee. So city planner is really it's it is an entry level position like Claire mentioned. It is somebody who has at least one year of planning experience, as well as a degree in planning or related field. And so the city planner is usually a primary point of contact for any general planning inquiries at our front counter or via email and phone that we get throughout the week. The city planners also process minor permitting projects, design review, conditionally used permits, those types of things. And that does include working with other city staff and other departments to gather conditions of approval and do project review. And then it also includes doing outreach to the community for the different projects that we have. In addition to processing the minor permits, and there are also the opportunities for you guys to make presentations to our various city boards and presenting these projects that come through. And the boards that we have here at the City of Santa Rosa include the Planning Commission, which reviews our major conditionally used permits, variances, rezoning, those types of things. We have our Design Review Board, which reviews design review for commercial, industrial, and multi-family projects. We have our Cultural Heritage Board, which reviews projects in our various preservation districts here at the city. And then we have our Zoning Administrator, which is a lower level review body. It's a single person. It's typically one of our senior planners fills that role. And the Zoning Administrator takes action on our more minor permits, so minor design reviews, minor conditionally used permits, minor landmark alterations, that type of thing. And then we also have our Waterways Advisory Committee, which reviews any projects that are adjacent to waterways or creeks, or have waterways or creeks on the property itself. And they are an advisory body, so you would go to them first before you go to the review authority. And so city planners are generally expected to demonstrate a solid foundation in planning principles and practices, and have some experience in environmental review, development review, and then public counter support. So the difference between that position and the city planner trainee position primarily is somebody who doesn't quite yet have either the years of experience required. So again, it's one year of experience that's needed for a city planner. So if you don't have that full year and or you don't yet have your degree, but you're working towards it and we'll be getting it within the next year, that would be the city planner trainee. So it truly is an entry level position. And and the city planner trainees would be working on most of everything that I just talked about with the city planner, but they would be doing it, you know, with help from one of our existing planning staff. And it would be basically on the job training. And we would provide in addition to the on the job training, we would provide formal training as well to help you get to where you need to be so that you can then promote to city planner. And so what we're looking for with the trainee is somebody who can demonstrate a foundation and an interest in the planning principles and practices. And that could be through internships that you've had work that you've done with your school work, that kind of thing. And then also experience in the community that provides you with some background in what we do here in planning. And so, Claire, did you want to go over what we're looking for specifically or do you want me to do that? What I would add is many of our successful planners started as city planner trainee. So it's a great way to enter the city. If you're still working on your degree, maybe you're in your senior year, you can then you can juggle both the job and finishing that degree. Then this is an opportunity for you because we will give you the on the job training. And a lot of the trainees not only go on these city planners, but oftentimes they're promoted or you know, some of them are local planning directors in Sonoma County. And I guess I can't think of anything else to add about the trainees. So in terms of what we're looking for, oh, I know there was one thing that's why I was trying to think. The trainee application is not in competition with the city planner position, right? So we're looking for people who are eager to learn, like working with people, we do a lot of people engagement, helping customers figure out what they can do on their property, helping applicants get through our zoning code and get to an action so they can build their building or their apartments. And so you're really in a customer service type of job with either of these. And the only difference between the trainee and the city planners is that as a trainee, you just haven't had the chance to get this on the job training, but that's what we'll provide. We do work independently. So we do look for self-starters who can manage the collection of projects or tasks and can work independently with some oversight. And we're certainly there to help you. And we are at this time really interested in candidates that are bilingual. We want bilingual planners because a lot of our clientele speak in Spanish and maybe they're bilingual, but their comfort zone is in Spanish. And we want to meet our customers where they feel comfortable. Because again, we're in the help business. We want to make sure they understand and they are comfortable participating in the process. And also, we want to continue with a diverse group of city planners, because what we do is we do policymaking, we do engagement, and we want our community to feel comfortable working with our planners. Anything I might have left off on your list of items that you're looking for, Jess? No, I think that that covers it. So I'd like to give an opportunity for Beatriz to give some Spanish interpretation for us. Thank you so much, Jessica. I'm going to go ahead and translate for what you both mentioned. So I'm going to take a little while. Para todos los que nos están escuchando, voy a traducir lo que lo que mencionaron Claire y Jessica. Primero, la descripción general de los puestos que están disponibles para planeador urbano o aprendiz de planeador urbano o urbano. Existen tres posiciones disponibles. La primera es una posición permanente que está enfocada en desarrollo actual, es decir, todos los cambios que se hacen en vivienda, en desarrollos de vivienda y otro tipo de desarrollos que no son solo de vivienda pero comerciales y de otros tipos. Hay otras dos posiciones. La primera es una posición, perdón, otras dos posiciones que tienen términos limitados, es decir, que están programados presupuestalmente para algunos años y pueden o no unirse a la ciudad permanentemente, pero por ahora están aprobados con dinero que nos llegaron a través de becas del estado. El primero es un término limitado de tres años, enfocado también en desarrollo actual, es decir, proveer servicio a los clientes que están buscando desarrollo de vivienda o otro tipo de desarrollo. La segunda posición es una posición limitada de dos años que está enfocado exclusivamente en el desarrollo de vivienda, es decir, se mencionaba que la ciudad está muy enfocada en el desarrollo de vivienda, específicamente desarrollo asequible, es decir, que la gente pueda pagar para poder vivir en Santa Rosa y hay que clarificar que los tres puestos se cubrirían a nivel de planificador urbano o aprendiz de planeador urbano urbano, que es un puesto de nivel de entrada. La posición de planeador urbano requiere una licenciatura universitaria relacionada a planeación o en planeación o algún tema similar y requiere al menos un año de experiencia. Mentionaba Jessica que la diferencia entre planeador urbano o urbana y aprendiz es que la persona tiene un año de experiencia en el trabajo. Entonces la ciudad está dispuesta a contratar personas que no tienen esta experiencia y pueden entrar como aprendices en la parte de planeación. El principal función que tienen los planeadores y planeadoras urbanas es ser el principal punto de contacto para consultas en planificación, no solo en el mostrador, pero también en el correo electrónico y en el teléfono y procesar permisos de planificación menores, incluyendo, por ejemplo, el trabajo con personal del departamento de la ciudad y agencias externas y también hacer comunicación con la comunidad. También hacer presentaciones al personal de diversas juntas de la ciudad, la comisión de planificación, la junta de revisión de diseño y patrimonio cultural, la administración de zonificación y el comité asesor de vías navegables. Una persona que está aplicando para planeación urbana tiene que tener una base sólida de prácticas de planeación urbana y experiencia en revisión ambiental, revisión de desarrollo y apoyo en atención al público, que es una parte muy importante de lo que nosotros hacemos. Para el planeador urbano o a urbana que está entrando como aprendiz, simplemente es una persona que no tiene el año requerido de experiencia, pero la ciudad está trabajando para entrenarlo o entrenarla a que pueda tener esta experiencia y participará en exactamente las mismas funciones que los planeadores urbano, simplemente con apoyo y entrenamiento de la ciudad. Que estamos buscando en términos de la persona que queremos o personas que queremos contratar para la ciudad en estas dos posiciones? Primero alguien que tenga muy buena comunicación oral y escrita, así como habilidades interpersonales y alguien que pueda dar muy buen servicio al cliente. Mencionaba Claire en relación a atención al cliente que estamos muy interesados en encontrar personas que puedan comunicarse tanto en español como inglés, porque nuestra clientela habla de español, un gran porcentaje de la población habla en español y queremos servir en la comunidad de una manera en la que la comunidad se sienta cómoda. Además de entender las diferencias, experiencias que tiene la comunidad y hacer política pública para esas comunidades que han sido usualmente excluidas de estas conversaciones. Y bueno, adicional a esto se mencionaban que queremos alguien que tenga un espíritu emprendedor y un fuerte compromiso con la comunidad y con el tema de planeación para que nos ayude a poder sacar adelante todos los proyectos que están sucediendo ahora en la ciudad. Claire mencionaba que los planeadores urbanos más exitosos han sido aprendices de planeador urbano en la ciudad y que se han convertido en directores, incluso en otras ciudades de Sonoma County. Así que estamos buscando gente que quiera aprender y estas posiciones no están en competencia. La única experiencia que estamos buscando es la que ustedes hayan tenido incluso en sus proyectos escolares o en otro tipo de experiencias que puedan relacionarse a planeación. And I am done with this. I'm sorry it was too long, but I just got all the things that you guys brought up in the conversation and what you mentioned about having people working in Sonoma County, because I thought it wasn't perfect. Thank you so much, Beatriz. I really appreciate that. Okay, so we're going to move on to what it's like to be a new planner here in Santa Rosa, so I'm going to turn it over to Connor McKay as well as Beatriz as some of our newest planners here at the city. So Connor, you want to take it away? Yeah, thanks, Jess. Yeah, thanks everybody for being here and learning about the position. So yeah, like I said, I joined the city in January in 2020. And one thing that I really appreciated about joining the team is I mean, especially as somebody who had not a whole lot of public planning experience at the time, I was basically given kind of smaller projects just to like familiarize myself with the whole process of what does it mean to send an incomplete letter or noticing and very, very fundamental processes that we would work on throughout all the projects. And I was also paired with a mentor. So if I ever had any questions, I could just approach that person and say, hey, I'm having some trouble with this noticing language or and stuff like that. But at the same time, I always feel super comfortable reaching out to anybody on the staff. I feel like this is probably one of the most supportive places I've ever worked. Everybody is really, really team oriented and it just feels really nice to be part of it. So some of the projects that you might anticipate working on involve counter planning services and two different types of permits that I've kind of categorized, which would be permits where there's not a whole lot of discretion involved and permits where there is discretion involved, meaning a permit that's more ministerial in nature. So a permit would be like a zoning clearance, which basically means that somebody's proposing to operate a business that the zoning allows for. So you just check for parking and other kind of minimum zoning standards that they're complying with and they're just over the counter issued that approval. Sign permits are very similar if they check the boxes and they comply with the standards of the signed ordinance. We just issued the approval letter. The new one is short term rental applications are also a ministerial permit that we work on. If they comply with the standards established by our urgency ordinance, they are issued the approval. And we also provide planning review for building permits, which has also been a really cool experience because I hadn't looked at a whole lot of site plans before starting this job. And now I look at a site plan and I can read it kind of like a book as opposed to looking at it like some type of Greek or some hieroglyph or something like that. So I have learned so, so much here and everybody, like I said, is really, really supportive and they didn't judge me for asking stupid questions because there really are no stupid questions because everybody's at a different level in their knowledge and experience. So the permits that you do have a little bit of discretion involved are would be like a minor conditional use permit for offense. Certain findings have to be made. So it's not like you're just coming out and saying, how do I feel today? Do I approve this or do I not? The zoning code still gives you the basis for which that you should make your determinations on. So you make that analysis with your resolution and that process is overseen by your supervisors. So they review your resolution and make sure that they, you know, all the all the findings can be made and stuff like that. Similar for standard minor conditional use permits where somebody is proposing a use that is conditionally permitted at a location. And minor design review as well. It's very similar but the findings themselves are different because they're more related to the design of the structure. And then counter planning services is one of the most things I'm most experienced with and that is basically just starting from scratch. I remember walking up with my co-worker Monet when she was responding to a customer at the front counter and my eyes were glazed over. I had no idea what was being discussed. I was very, very new to the counter planning stuff as well when I started and it was completely fine. I just, I asked questions of Monet after about what we just discussed and she went over the zoning code sections with me and explained their question because that's really important thing to really fully understand. And now I feel very, very, very confident that anybody in the city could come up with some question and I'm very confident that I could at least have the resources to know where to look for that type of inquiry. And then it's kind of similar to that. I also was, I had the opportunity to work on a pretty high profile project as kind of like a support role for my co-worker Amy and she was the project planner for the Journey's End site redevelopment project on Mendocino Avenue. So I was participating in kind of behind the scenes meetings about CEQA and about easements and about all these kind of complicated project management components that I wouldn't have otherwise gotten to experience. And if I did experience them at that time, I would not have been ready to perform at that standard. So I think that having that type of support project planner role for that project was really, really helpful for me because I got to see all those types of interactions and conversations without being 100% responsible for the project itself. So I think that's my soliloquy. I'm really open. I think if I respond best to questions, I feel like sometimes the best information comes out as a response to questions. So I really, really want to encourage everybody to ask me or any of us any questions that you might have about the job or about anything. So thanks again. Okay, great. Thank you so much, Connor. Beatrice, I'm going to invite you to translate what you can of that as well as add anything that you want to add as also a new planner here at the city. Thank you, Jessica. Yeah, I'm going to translate just the highlights that Connor mentioned. I think, yeah, I'll go ahead. On my side, besides all the all the experience that Connor shared, I arrived to the city a year ago and I have been working for the advanced planning team and it has been a really amazing experience. I think my work is focused on a different type of work, mostly policy. And I think the general plan update has been an amazing experience. My job has been to plan community outreach. And I say plan because most of the pandemic has been challenging to do in person events, but we're finally doing it. And if any of you are part of Santa Rosa or are planning to moving here, we're having a great community outreach set of events in the next months and mostly trying to be mindful of equity and how we reach out to communities that have not been taken into account when we do planning. And so we have worked on developing our equity priority community. So basically looking into mapping work and data analysis work to figure out what are the communities that we need to pay more attention to because we haven't done so in the past and we want to be mindful about this. We have also been working on an equity outreach strategy where we physically go to the locations where people are just to get to the specific locations where we can find them and provide them mindful attention, including language access, as well as other types of activities where people can participate and feel confident that they have knowledge to share even when planning is sounds like a such a complex process when we're talking about general plan updates or housing element updates, which is happening right now too. So that's it. I just want to also say that we have these opportunities. I have the opportunity to jump in and to like, for example, doing this community outreach that brought you guys here to this meeting and also translate into Spanish and get to do a lot of changes in the department because our team is super progressive and super open-minded. And I mean, we need a diverse crew of planners because we don't know what we don't know. And I am Latina, I'm Mexican, but I don't know what all the diversity of our community looks like. And we really need more people who can help us be more creative and more open and more hardworking about the needs that the city has. So this just to say that if you're willing to be part of the team, I think as Connor was mentioning, this is a great team. It is an amazing opportunity to make change. Planning is something that has fundamentally separated communities in the United States. And we have the chance to shift that in Santa Rosa to make it a better place. And I feel really grateful to have that opportunity. So I'm sharing this with you because I think this is an opportunity for you too. So that's it. I'm just quickly going to translate the basic things that I mentioned. And I just want to tell you, yeah, join us. I'm very excited to be here. And I hope you are too. In this part, we have had the opportunity to get to Latin American communities, Native American communities that have not had participation in planning issues. And I also want to tell you that this is not just an opportunity to get involved with the community. It is also an opportunity to change what history has done in terms of separation of communities in the United States. And we would like you to be a part of this team because I am Latin and Mexican and I love the work that I do here. And I have the opportunity to organize events like this where we can get to you and invite you in these conversations and have this interaction with you. But we need more people who are part of the diversity in the community and who want to be part of this team. And we invite you to join us. I am very happy to work here. Thank you very much. Great. Thank you so much, Beatriz. That was awesome. Okay, so I am going to now hand it back over to Serena and Jamie to talk about the process for application. So take it away. Thank you. I needed to unmute myself there. Anyway, it is great information. Thank you all. What I am going to talk about is how to apply and just as importantly, some tips for you on how to get through the process, how to put your best foot forward through our process and how the selection process at the city works. Because I know there is some mystery around that. So hopefully we can demystify that for you. And if you have questions, of course, we can answer those. Jessica, I would approach. Oh, so the closing date for applications, as I mentioned before, is March 14. It is at 11.59 p.m., but please do not wait until the last minute. If you start applying and then wait and then submit it after 11.59 p.m., we will not accept it. So just to be aware, it will not come through. We have that before where people start and then pause, come back to it and then try to submit it later. It looks like it went through, but it doesn't come through to me if you try to submit it after midnight. So please keep that in mind. And we cannot be responsible if there is a failure in the internet or anything like that. It's just always best to do it ahead of time. So if you have any questions, you can feel free to reach out to us and ask if you need some help. So Jessica, if you could please click on that where it says, visit. Yeah, I'll show you what it looks like. Hopefully this will work. Let's cross our fingers and hope it works. May not work within this presentation. I may need to reshare. Hold on. No problem. Well, I can talk until then. So you're going to be applying online at srcity.org slash jobs. You'll be creating a profile on governmentjobs.com. If you have applied to either the city or to another agency that uses governmentjobs.com, you'll see that in the URL. If you put in srcity.org slash jobs, this will automatically take you here. And so excuse me, it goes to governmentjobs.com. So many other government agencies use this application process. And if you've applied elsewhere before, your profile may show up. If it does, I want to encourage you to make sure that the information that you have in there is current. That would be your address or email address, your job history. Sometimes people submit something and don't realize they didn't update it. And so we don't see your current job. So therefore we disqualify you because we don't see that you've had the latest experience. So what I'd appreciate if you could do, Jessica, is click on show more. Right in the middle toward the top. Yeah. Yeah. So there's some information there that's hidden. So that's why I wanted you to click on it. So we can see it there. There is an online application guide under how to apply it set and right above application requirements. If you click here, it says for an online application guide and FAQ, click here. Down a little bit right there. Yeah. So that's an online guide for you that goes to governmentjobs.com and shows you how to apply in case you would like a little help. So or if you run into any problems accessing your account, if it tells you you already have an account, you can go there and get some help. So if you can back out of that, please and go back to the application or I'm sorry to the posting and go down there and you'll, oh yeah, hit, click, see more again, please. She'll work one. So anyway, I just wanted to note on here, there's a little bit more information here that, oh, great. Thank you. If you scroll down there, it's got some application requirements. It also has a note about equal opportunity. We've mentioned all are welcome to apply. We encourage diversity, diverse group of applicants. We want you all to apply if you have the ability to work in the United States. And we also, if you have a request for reasonable accommodation that you need during the process, I would help you with that. So you just click on that form or just give me a call. All right. And so if you go back out of that, or actually, you know, I think if you just scroll down, there you go. And now you can pick up city planner, city planner tourney and click on that and scroll down a little bit. So this is where the posting shows up. You see the picture there. And later on, we will put a link in there to this recorded Zoom meeting. We've got a little bit about the benefits of City Employment. If you can scroll down a little bit more, please. We have information about the positions. And I encourage you to read through this, because I think reading this will also help give you context to the supplemental questions that you will be answering during the application process, because it's very important for you to answer those questions carefully and I'll go more into that in a moment. So there's some more information about what we're looking for that I think that probably reflects everything we've already talked about. And you scroll down a little bit more, please. And one of the things that I will say a number of times in my remarks here is how important it is to complete a thoughtful thorough application process. This should represent you and your best work. And so we want you to answer the questions fully and complete the application in its entirety. And before you do that, again, read through the examples of duties and responsibilities, the qualifications that we're looking for. So can you please scroll down to the qualification section? As has already been mentioned, a minimum of a year of experience is required at the city planner level. If you do not demonstrate in your application that you have a year of experience will concern you at the city planner training level. And we do have a question there about what positions or what levels you're requiring for. But for a city planner level, you need to have one year of experience and equivalent to a bachelor's degree from a college or university with major study in planning or a related field considered useful in city planning work. Well, what is that? I believe we have that information if you scroll down a little bit more, please. No, it's not on there, but it is on the supplemental questions, so we'll go there. So if you can scroll up, please. There's another, yeah, I can just click on benefits just very quickly. There's also just wanted to point out, you can click through that, you don't need to do this now, Jessica, but just note for potential who are interested, if you want to see all the great benefits that the city offers and they really are good benefits, then click through that and to get more information. And there's another link as well in the regular job announcement. So if you can click on questions, please, we'll go over the supplemental questions. So what these are, there are some questions that will be presented to you during the application process. And then they will that are asked of all applicants through the city. And one of those asks the different languages that you speak, make sure that you answer that question. I'd like to encourage you to do that because we want to really encourage people who are bilingual and in many different languages potentially. And then you'll get to this part where you answer questions about this job specifically. And we are very careful about these questions that we ask and we ask them for a reason. And that is because this is what we will be using to evaluate the applications as they come in. So we do plan, we do anticipate that we will get a lot of applications for this. And what we do is we put together a panel. Well, first process is I review the applications to make sure that they are complete and determine who meets the minimum qualifications for the planner level and who would need them for training. And after that, then we put together a committee who reviews the applications and they review the supplemental questions in particular. And these supplemental questions are designed for you to demonstrate how you are qualified for this position, how you are best qualified for it. So it's very important for you to complete these. Do not say we see resume anywhere in response to these questions. Do not paste from your resume or from the job history section. I see that a lot. Unfortunately, I need to just qualify people who do that because we really want to know this information here. So I want to encourage you to read all parts of the question, make sure that you answer all parts of the question. So, oh, and one more thing, I'm sorry, I just sticked over it. When you're listing your job history, we want to make sure that you list all of the jobs that you've had going back 10 years. If you have 10 years of work history, if you don't, that's fine too, but all the jobs that you've had within the last 10 years. And then also, if you worked for one organization and had several different roles, list those separately or make it clear either through its own section, its own separate listing, or make it very clear in the duties how long you worked at each level, because that will help us qualify you and will give context to the answers that you give here in the supplemental questionnaire. So I'm not going to read all of these questions, but I will point out that the first ones are asking about which types of positions that you're interested in. These are going to be yes or no, or check the box. On question number three, note, this is where we list out positions that are similar to urban planning that could qualify you. And that would be urban planning, geography, biology, or other life sciences, environmental studies, political science, government, architectural, civil engineering, survey. So there's a lot of different types of education that could qualify you for this position. So I want to encourage you if you have a degree, or almost have a degree in one of these other fields that you could qualify for this position as well. So then the next questions, it asks you more about your degree. Can you please scroll down, Jessica? Question number five is how we're going to look at qualifying and seeing what level that you're qualified for. Question number six will do the same. And then the questions seven, eight, and nine, a lot of these are questions we'll be asking you to describe your experience. We're not asking for a list. Sometimes people will put bulleted lists. We really want a description. We want to understand the level of responsibility that you had. And also, you know, if you've done more than one thing for within those, we want to know the breadth of your experience, the level of your experience. And if you don't have direct experience in that area, I want to encourage you to describe similar experience that you have and where you've demonstrated transferable skills. Again, this is a trainee position. So if you haven't had direct experience, tell us how your experience and that could be in coursework, class projects, volunteer experience in the community in particular, working with people. And this is where, you know, really getting kind of understanding by looking at the job announcement and the description of the duties of the position where you can see really what it is that this person would be doing as a city planner and trainee and sharing your answer around that about how you're prepared to take on that work as a trainee. So I wanted to make sure I encourage you to do that. And also, by the way, you can attach a resume, do not rely on that to tell your story, because when we put our panels together, the panel will be looking at your responses to these questions and your work history, and they will not have access to your resume. So do not let that, just don't lose that opportunity. Make sure you answer these questions and include your experience here, because that's really what we're going to be focused on. All right. So and the number we're going to do with that is that will help us determine who are the most qualified, most prepared to take on this role and then refer them to the department for their interviews. And as Claire mentioned, we can, we will keep this list on our file. So if your openings come up, we can go back to this list and hire in the future. So I think that's it. I've said quite a lot. And just to encourage you to treat your application as seriously as you would an interview. And also, we encourage you to print out your application before you submit it and have somebody you trust look at it. They may see something that maybe you've missed, maybe something that isn't that clear and they can help you. So if you have any questions about that, feel free to raise your hand or put something in the chat box. And if there's anything else that Serena, maybe I missed on the application process, would you like to add? I think you, I think you covered it well. And I know that we're coming up to our stop time. So I want to make sure Beatriz has a chance to do some interpretation. And then if there's any questions that anybody might have. Serena, if it's okay, I'm going to leave this minutes for the people who attended the meeting. And I can go on and translate later so it gets recorded. But we did give this time to the people who attended if that's okay. That'd be great. Thank you for that. All right. I have a lot to say. I ran out of time. I apologize for that. That's okay. We wanted to be thorough. And so this is a unique opportunity in that we have so many positions available. This doesn't usually happen. So we wanted to capitalize on this opportunity and really try to showcase the breadth of the work that we do. And it's a tedious and daunting process to apply for, you know, government positions. And so we wanted to make sure that we were being thorough with kind of explaining what that process is. So all right, are there any questions? And again, your hand or put it in the chat that way. It's fine. Yes, great. Someone asked a question. Okay. Yes, that's great. Hi, yeah, I'll volunteer. First off, thanks so much for hosting this info session. I think this is a really unique opportunity. And like, getting to actually talk about it with people is great, because there's a lot of like, sort of barriers and applying for jobs and stuff. So I really appreciate all the great, great info. I kind of, I'll preface this by saying I'm a second year masters of public administration student. I don't know how many other folks here are not planners by education. And Jamie had alluded to some of the non-traditional pathways to to a planning career. And I was just wondering if any of you had any kind of like success stories of people in your department, or maybe people you've worked with previously who did come into planning from a non-planning education and and how that kind of worked out for them. So a lot of, we don't all have planning degrees. I happen to, I'm kind of old school. But we also had a lot of success with the planners that came in from with geography. Or I think we've even looked at environmental studies, because it's really a broad position. You're sometimes you're engaging, sometimes you're analyzing, sometimes you're doing public speaking and report writing. So because it's so broad, it is a team sport. As Connor was saying, we support each other, we support each other's talents and backgrounds. And so together we make it work. So usually everyone brings something to the table and we work with that. There was a question in the chat box. And thank you, Beatrice, for replying. The question was, is the training position only for students or can recent grads apply? And yes, as she mentions, recent grads can apply. And we encourage it. Or if you're about to. And I'll add to that is, yes, definitely looking for recent grads. I think that we welcome that. If you were a student, the intention I think Claire mentioned this is that we would expect a person to be qualified for the city planner level within one year and be able to do that. So we would take you on as a trainee if you're in your final year for your degree. If you're not quite there yet, then I don't think you would qualify for this position. We're looking for somebody who's going to be able to graduate and have that degree within one year. Any other questions? Oh, yes, Charles. Oh, we can't hear you. Oh, there you go. There we go. There we have that up the entire time. Sorry. So assuming the application process goes through completely smoothly. What is what is the expected timeline for the rest of it? So I'm assuming there would be an interviewing process, and then it would go into a and then you'd basically be hired after that. What do you think the timeframe on that would look like? Well, there are multiple steps and caveats as part of that process. So Jamie talked about it a little bit where once the application. So I guess a short way of saying it is kind of hard to say. However, typically once the application closes, HR does the preliminary review of the minimum qualifications and then depending on the number of applications that are received can put some delays on that process a bit. But then we would go to a paper screening or an application screening process and then we shift to the department interviews. So we'll likely have a two step process where there will be an oral board for the most qualified candidates. And then those that are deemed most qualified from the oral board will go into a secondary interview process. So that can take a few weeks to do because we need to be able to provide ample notice, get everything scheduled, so on and so forth. So you're probably looking at like at least four to six weeks, probably to just to get through those steps. And then once the successful candidate or candidates are identified, if they're an external candidate, then we go into a pretty extensive background process, which I'll be honest is taking a little extra time these days. It has presented some challenges with that. And so there'll be a few steps along in that process. And then we always want to work with the candidate with if they have a current employer, and we work with them for a start date. So it can take a solid probably couple months at least to bring somebody on board. All right. Thank you so much. Sure. Any other questions? Did I miss somebody? Oh, yes, yes. And I was just going to say, we're at time at this point. So I don't want to keep anybody beyond what we had promised. But definitely, you know, if there's questions, you can feel free to reach out. Jamie or Serena, should they reach out to you if they have further questions? Yes. And we put our emails in the chat. Okay, perfect. Thank you. So I just wanted to and I'll let Claire do the same, but I just wanted to take this opportunity to thank you all for joining us. We're super excited about these positions that are open and really looking forward to getting some great people on board. And I really encourage you guys to apply. So Claire, I don't know if you want to add anything more? I want to take any more time of yours. But yeah, I'm just happy to have offered these positions. And it really is fun. What we do, we actually really enjoy the work and we enjoy the people. So it's a great opportunity and welcome your applications. And it looks like, yes, Connor also put his name in the chat. So you can email him for find out what is it, what it's like for a day in the life of a city planner. Okay, thanks, everybody. Butries, do you want to stay on to translate? Yeah, I'm going to stay on if that's okay. And I'm going to share my screen and finish the recording if that's possible. Okay, do you need me to stay on with you to do that? Okay, thank you. All right, great. Thank you, Jessica. All right, thanks, everybody. Thank you. I'll stay here. Thank you. Can you please let me know if my screen is being shared? Great, thank you very much. Translate to Espanol and this is going to change the whole language. So you can see it in the language that seems easier for you. I'm going to continue in English. But if you want to do it in Spanish, you can do it in Spanish and you can translate it at any time. Jamie was showing us that this position includes all the planner's description. Here is the invitation to the meeting of the day of today. And as you can see here are the salaries and the benefits of the city. She mentioned that the city's benefits should be reviewed because this is something important and that we really have good benefits in the city to take advantage of. And it's one of the things that distinguishes us from other communities. So please, review it. As she mentioned, do not wait until the last minute to present your request. Cierra a las 12, a las 11.59 del día que está marcado en el día límite y por favor revisen la aplicación y hagan click en cómo presentar una solicitud en la página web que compartimos. La compartí en la Liga de la de la de nuestra chat. Si ustedes no tienen un perfil para government, government jobs.com por favor creen y entonces ustedes van a tener que dar click en aplicar está el botón aquí arriba y pueden acceder a través de ese botón. Si ustedes quieren volver a las preguntas que se van a preguntar y perdonar las preguntas que se van a hacer en esta aplicación, ustedes pueden entrar en la parte que dice questions y si ustedes lo traducen a español, ustedes pueden verlo en español y aquí están preguntas. Entonces dan click en esa opción y como pueden ver, la mayoría de las preguntas son de opción multiple. Sin embargo, tenemos algunas que son preguntas abiertas a partir del número seis. Jamie mencionaba que las solicitudes deben estar completas para poder entregarse, especialmente ungan atención a las preguntas complementarias. Si ustedes cumplen con todas las características en bien la solicitud, pero recuerden que incluyan todo lo que se está solicitando adicionalmente un CV que debe estar incluido pegado a la aplicación que ustedes están mandando se los va a requerir. Algunas recomendaciones que Jamie hizo para poder atender estas preguntas complementarias es que ustedes envíen hasta los últimos 10 años de experiencia laboral si es que la tienen, si no la tienen no necesitan enviarla. Asegúrense de incluir su trabajo actual y asegúrense que cada trabajo puedan incluir qué es lo que usted hacía en cada trabajo, qué duración tuvo su trabajo y el nivel de responsabilidad que ustedes tenían en cada uno de ellos. También que numere cada posición por separado para que dejen claro cuánto tiempo pasó entre cada función y si ascendió desde la misma organización y qué tipo de habilidades tienen ustedes. Si las solicitudes no están completas o no cumplen con los requisitos, se descalifiquen automáticamente. Entonces no haga referencia a su currículum, ustedes van a tener la posibilidad de anexarlo, pero por favor no especificen que eso es lo que ustedes que está en su currículum o ve a su currículum. Háganlo directamente en la respuesta a las preguntas que se les están haciendo. Cómo se evaluan estas aplicaciones y voy a dejar de compartir mi pantalla y voy a hablar directamente de lo que Jamie mencionó sobre evaluación de estos requisitos. Ella mencionó que hay una página web en nuestra página de Santa Rosa, donde ustedes pueden verificar cuáles son los requisitos para para la evaluación de nuestros de nuestros procesos y compartir el link en el chat, pero voy a compartir mi pantalla de nuevo para que ustedes vean la página. Estoy compartiendo de lado derecho. Esta es la revisión de la de la aplicación. Nuevamente si ustedes quieren traducir ustedes pueden poner translate tu español y ustedes van a tener cómo se cómo se evaluan las las aplicaciones en español y pueden revisarlo aquí. Jamie mencionaba que nosotros hacemos una revisión primero de cuántas de los requisitos mínimos para que ustedes pasen a la siguiente fase y el paquete se se califica principalmente en función de las respuestas complementarias. Entonces no se revisen los los archivos adjuntos no pongan su currículum anexo como parte de la experiencia complementaria incluyendo las respuestas que ustedes van a dar aquí pueden aquí pueden ver que el el cuestionario suplementario es necesario de responder y en términos generales si una vez que se analice esta experiencia laboral se hace referencia a las preguntas para ver si ustedes cumplen con las calificaciones mínimas y escoger a las personas más calificados. El grupo más calificado es invitado al siguiente proceso de selección que normalmente es una entrevista y solo para para continuar con los consejos que Jamie nos estaba comentando ustedes pueden revisar esa página pero también recuerden leer todas las partes de las de las preguntas cuando se le piden que describa su experiencia, escriba oraciones descriptivas, no haga listas nada más, describa su nivel más alto de responsabilidad o experiencia más complicada. Si no tiene experiencia directa describa una experiencia similar que mueste habilidades transferibles o clases de las escuelas, proyectos de clase, pasantías que haya hecho trabajo voluntario u otros trabajos y se escribe respuestas o preguntas complementarias en word puede copiar y pegar desde la aplicación. Recuerden no incluir viñetas porque se aparecen desordenadas en el sistema y trate la solicitud con seriedad para que sea muy similar a como usted daría una entrevista y la aplicación debe presentarla, debe representarte a ti y a tu mejor trabajo y debe ser capaz de imprimir la solicitud antes de enviarla para poderla revisar en físico y si tiene la oportunidad de pedirle a alguien de confianza que lea su solicitud antes de enviarlo. Recuerden la fecha al límite de envío de la solicitud es el 14 de mazo 11 59 de la de la noche y el número de Jamie por si tienen alguna duda es el 707 543 3066. That was the whole translation and I went through the through the website and showed people how to translate the the application and the on the process that Jamie the application screening process that Jamie shared with us and I think we're basically done and I can just go ahead and do you want me to translate any of the questions that were on the chat just just to go further. Sure if you can remember what the questions were yeah I think it's a good idea. Okay I have them on the chat and I think the first one was la primera pregunta fue is there training positions for students or can recent friends apply? La pregunta que nos hicieron la primera estoy traduciendo algunas de las preguntas que nos hicieron durante la durante la conversación es si las posiciones de training positions solo son para personas que se acaban de graduar o si otras personas pueden aplicar o si solo son para estudiantes La respuesta es si pueden aplicar y si pueden pueden venir personas que se hayan graduado recientemente no necesitan ser estudiantes. There was another question before that and I don't remember the exact question. Does anyone recall the one of the questions that the first one that we had? There was one that the young man asked about examples of different degrees like if you don't have a planning degree. Thank you Serena. The first question that was asked what was that so la primera pregunta que que nos hicieron fue si había otras personas que podían aplicar a la a la posición que no fueran únicamente planeadores urbanos la respuesta es si tenemos personas que pueden aplicar con con licenciaturas en geografía biología tenemos también personas que estudiaron administración pública y otras otras licenciaturas que están escritas en el espacio que Jamie mostró en la aplicación y ustedes pueden revisar cuáles son las licenciaturas que tenemos ahí disponibles. And I think those were all the questions so I think we're done with all the translation except if you need me to translate anything else that you think would be useful. Thank you so much. I appreciate it. That's great. I'm sorry we ran over. I think we learned a lesson that takes a little longer. Yeah, say a little less. But great job. And yeah, I think it's