 This is the local ferry commissioner, Sean McCoy. Everybody ready to get to the mission? I'll start again, chair. Marsha Martin, commissioner. Marsha Martin, commissioner. Thank you all for being here. Thank you very much. Thank you very much. Thank you very much. Thank you. I'll go down to the housing director. I'm Shayna Parks-Waker. I'm the pen rose. Is there already public safety? Basically, I'm our regional manager. And Katie Cung is here, too. Oh, yeah. Hey, Katie. We can see you chatting and hearing now. So do we have any agenda reactions? We need to approve the February 21st, 2020 through minutes. And then we should do through. So move. Second. I've been with my councilor. Second by commissioner. Is there any discussion on minutes? So you know what's up? Hi. So I'm going to kick this off for us. Just kind of grounding you with where we left off last week. So, we'll move the delivery first. We all presented to you the options for the community services. And how to include those. And the decision that night was to focus on helping get the units that we need. We can figure out the community services in appropriate man time. So we gave that direction back to Henry. I'm going to introduce Shannon here in a moment. And we said, let's focus on housing, get the units. And she did that. And as she'll explain, I think in other terms, the gap was pretty large, too large, the funding gap. And so what they did instead was saying, let's design to what we can afford and see what that ends up looking like. So that's what we're going to show you here tonight. But first I wanted to introduce Shannon. She's Shannon Cox Baker. She is with Penrose. And she is our main point of contact as our development partner on this over land, which we need to name. And so I think Shannon just is going to introduce herself and then kind of give us some basics on this project and really kind of what we do on a daily, well, weekly basis with Shannon to get this project where it is. And then you have a handout in your packets that is from Penrose. And it's kind of a summary of this project that you can kind of you can refer to at your leisure. And then we'll have up here as well. So I'm Shannon. I'm a new ish to Penrose. I've been with the organization for just over a year but I'm not new to Colorado or to Boulder. I've been a Boulder County resident for 20 years and have worked in affordable housing for most of that. Spent quite a bit of time actually before we're housing partners so we're for housing authority for the city of Boulder. And then during the Penrose team a year ago it's our regional vice president opening up for their western expansion office and so now we're in Colorado, Arizona, and Utah. And super excited when our team came out for this site. I love doing work in the community where I live and so I was really thrilled that our team was chosen to develop this site and partnership with you. So very happy to be here and as Molly said we have been really working hard towards trying to get a concept plan that means a lot of we're very ambitious objectives on a number of levels. The right mix of housing that really works with the financing that's available, that serves families, that really pushes the need on some of the larger units of the reinforced bedrooms without sacrificing a sense of place, community, nice outdoor space, a place that people want to be, that feels welcoming and friendly if you're a grandma or a parent with an infant or a teenager trying to create a community that serves the needs of a whole broad demographic can be a bit of a challenge but I think the site is in a great location with a lot of cool amenities around it parks, squaccability, really being nestled there between single family neighborhood in a lighter retail commercial area it's a great site, it's a great site in a lot of respects and as Molly mentioned our biggest challenge has been trying to right size the development to what farming is available and this is a really challenging financing environment for us to be in our own interest rates at their peak with construction costs we haven't seen them coming down in fact we're still baking in construction cost cushions in anticipation that costs continue to go up and so we're not really operating in the most friendly financial environment so we try and, my hard job, the hardest part about my job is trying to temper that enthusiasm right between what do we really want to do here and what pragmatically we want to do here I think the process remaining on the concept is maybe taking a little bit longer than we had hoped and anticipated but I'm a big believer in if you do work and you invest up front and you iterate and iterate and iterate until you get to a solution that you feel like this is it, we've exhausted our options and this feels realistic, that time is best invested in front and then regretting something or trying to come back later and fix something if you maybe shot a road to fire can't pull it off, so that's never the solution and the situation we're going to find ourselves in so I think where we sit today with the concept plan that we have is we're nearly there, I think we're nearly there there's probably a little bit more dialogue and discussion for us to have about the site and how it's all taking shape and how we accommodate these really fun community serving assets, the library, the other childhood education and the community room, so those pieces are still in development we still have some work to do and we're thinking through that unit mix and the layouts of the units and again we haven't even touched the exterior of the building or the patients because it's going to look like that's a little bit further down the road but I would say we're probably 85-90% of the way there to what we would feel like this is the concept let's let this one settle and work towards the details so you all have the numbers in front of you where we stand right now is a unit count of 57 and this unit mix is actually still a little bit in flux this isn't even reflective of our last conversation which had 15 one bedrooms, more two bedrooms 27 two bedrooms and then 12 3's and 3 4's again I just talked to Katie this morning and she was like yeah can we get a couple more bedrooms in there and so just to kind of give you a sense like this isn't settled we're still going to be fine on the incomes we've got a pretty broad income mix we're really trying to serve a full spectrum from 30% area median income which would be considered extremely low income to 80% area median income which again two years ago we would call work force but you know you had both an 80% of the market so we can leverage tax credits which is our primary source of equity on this project and still income restricted a much higher income which is great because it just means we can serve more people across a larger banner again not set in stone but these numbers the rents that these incomes at these unit mixes you know would generate obviously help us to leverage more debt so that's really the sensitivity analysis we do there on the income mix it's like you know if we need to leverage more debt then maybe we move to higher income or we leverage value at face vouchers more of those those obviously get higher income so that's kind of the logic behind the unit mix and the incomes just high level and I want to talk to you all if you have a chance to ask any questions we're looking at almost a $30 million development for the development cost for the project and your eyes might go quickly to the land price the $2 million that just so you know is a bit of a placeholder right now that's just like our kind of broad brushstroke assumed the price value of the land and there would be a commensurate use and a source that would match and so that will end up being whatever that final number will be based on an appraisal based on income restrictions on the property so for all intents and purposes what matters is you'll see $2 million for acquisition and then you'll see another $2 million for the LHA seller carry so those two balance each other out and again on construction costs these things are all kind of you know baked in together construction costs were around I think it's around $325,000 or $30,000 a door for construction costs and that does have a cushion built into it too which as we get closer and closer to construction you know we hope to see that cushion evaporate and push that money into other things but you know we have to kind of plan for the worst-case scenario the earlier in the process and the rest of the costs the soft costs you know the owner contingency the financing fees those are really all driven by all of the underwriting requirements for these types of transactions with limited on developer fee that's capped by the car housing finance authority and then reserves all these things are sort of based on you know metrics and underwriting standards that all the tax credit investors and vendors impose on us so this is very commensurate with what you can see in this kind of tax credit finance affordable housing development and then the next one down and we've been we were having a nice conversation about operating expenses and operating management and this will be this will be a big focus of our conversation going forward because we want to be really thoughtful and really mindful about what does it truly cost to operate a development community that has a lot of larger households or a lot of kids it's a lot of wear and tear we know that and we still we just have to be realistic and honest about preparing for that planning for that thinking about things like replacement costs and you know repairs and maintenance and snow removal and all those things but y'all have a nice portfolio with great examples of how your other developments are operating I don't know it's obviously has a really extensive portfolio and so you know this team here will do the work to make sure that those numbers are realistic and what bought out and based in our kind of shared experience so maybe real quick if you just don't want to hit on the timeline so these deals are like it's like a marathon you know you do all this upfront training and then you apply for your tax credits and you get a tax credit award and you're still you know two years out from having your first resident living in the building but this just to kind of give you a sense it really is you know roughly a three-year endeavor from the time we applied for tax credits and the intent is to submit an application August 1st of this year Chaff will typically award credits in November and then we would be off to the races to you know get a building permit close under financing and start construction in the spring of next year oh I see what you mean and then we've got about a year and a half for construction and the lease up will begin and we get ourselves a nice big window for leasing up a building of this size with the beginning of a larger household so best case fall of 2026 is when the building would be open and then we'll just kind of hit on the site plan do you want to work through that I don't know about everything that's there work on the site plan you'll see the area that says phase two and that was the more traditional multi-family complex we talked about where we were discussing the potential for early childhood library annex when the gap really started materializing in terms of what we were dealing with what they've talked about displaying this in the two phases and so based on counsel commissioners conversation in terms of trying everything we can do to figure out how to incorporate the other amenities into it this actually buys us time to look at other strategies to include those things like early childhood and or library annex or some other component because we're not pressed to try to get in with the rest of the field and I think that was something we all had to really wrap our hands around because we were dealing with the road yeah yeah that's a great example and it could take shape in a lot of different ways I think that's the intent the library and the ECE I think are this would be an amazing site to have either or both of those just because of all the rooftops you have in this part of town and just the proximity to family you know apartments and that would be amazing to have that you know right outside your door so we'll continue to I think have a conversation and hope that that would be a good fit here but again it could be more something else it could be more housing in the future it could be anything I like Shannon's term of right sizing the project that's really how we got here we've said maximize units oh wait that gap is too large to fill it's right size it and that left this has an opportunity for the future so either way this is really what is feasible to middle even if we are maximizing it now yeah I didn't know I'd like to point 2.2 to 2.5 so remember we're at 4 million and we're maximizing it 3 million splitting it up and we think we can manage through a 2 million gap where all of the resources and money are going to come it's a bit of magic it's great that we're there you know I just to point it out so really it's more of like an L shaped building which I think is nice from an architect so I will I will try and play one tonight but this is just creates a nice street presence it's just like to have front stoops and front doors and like kind of would feel like a little front lawn as you're kind of coming around the property here with the parking lot being accessed from the Walgreens is sitting over here so it kind of feels like sort of a fac of this site whereas this feels more sort of friendly matching in terms of like residential here and residential here facing each other and you know we're still working through exactly where this play area and this game alone community room could go but this creates a nice little connection here this sort of street crossing on Cook that goes and there's actually it's off the page here where there's like a pavilion and a bank along here there would be a hard stone and lawn so where are you still looking at like can we break the building up here and maybe bring this connection back through and then have that play area that community room feel a little bit more central to the site so still still working through that but I think the Lego pieces right here in a way that we're often pretty good about in terms of these are all one-story units even though three and four bedrooms so no interior stairs which I think probably really is amenable to multi-generational households where you might have folks who really everybody wants something on the ground floor so that's the concept we have here and maybe if you go to the next one this is a bit more of a greedy rendering it's a three-story walk up so this is an elevator interior corridor building again like all those front doors and back doors are kind of accessible from either a stairwell or a grate which again just kind of feels a little bit more suitable for those surrounding contexts and the other single-family homes and the multi-gainment and so on here as well and then I grew in and then I apologize I didn't put like a description here but this is a really great real-life example of what this building can look and feel like so Delcourt's own is in Denver Van Niederland's College who's the project architect also designed this community and it's similar in a lot of ways in that it's three stories this is a community room that's off to the off to the side here but different material to kind of differentiate it from the residential units but you've got access into this stair course here from the outside which again something we had talked about in the closest stairs so they are more secure or private but you know whether we end up doing balconies or you know from porches again all that stuff still remains to be thought through but nice kind of community presence and this would be sort of a long line so hopefully we would envision it look like Is that going to help some people to build these rooms? Nope, that's a private developer in Denver So to add on to that what we were trying to do was have you know there's a piece when you're building three and four bedroom apartment rental units, four bedrooms are pretty rare we do have a need and a long amount for them but really when you're trying to market that a traditional apartment building might not be what a family is looking for a four bedroom home is going to be looking for so having those front doors to the street it looks like multiple buildings even though it's technically not and that's really to make the construction more feasible cost wise I just feel like it's a cool way to win when it feels like for certain reasons It's very appealing So, is that How do you need a GAA appliance and a three-story building with that You put your ADA units on the ground floor and you just have to make sure that's dispersed amongst one, two, three and four bedroom unit types so obviously there's a limited number of ADA people who really need a GAA on the first take, well first of all just on the study, just so I understand what I'm seeing there was a study conducted, it's the conclusion, it's the conclusion of the total 98,000 people, a number of housing units along the way was to be completed 28,000 people were occupied by large family households Is that what this means in that of those 2,800 households 23%, is that Is that how I'm going to interpret this Yes, so this is a steep peak of the data that's coming from our housing needs assessment and that's what it's finding So then, that's just one of the circumstances If I look at the If I look at the gross rents, help me understand the relationship between AMI number of units in gross rents Because it's all over the place What would and we can obviously provide this we have all kinds of data so we can show we have an AMI table that shows what the area of immediate income is at each of those 30, 40, 50, 60, 70 percentiles based on household size so it's a function of how many people are in the house plus where your income is and then the gross rents are tied to 30% of that household income so that's the maximum amount of rent that could be then charged to the tenant So if somebody is making 60% of AMI the maximum they would pay is less than somebody making 30% of AMI So the 30% AMI have the project based voucher and they are actually in excess of So that's before 70% Yes So I get there's a subsidy for each of these 30s and the 50s Yeah they have PVD project based vouchers in the 30s and the 50s Not in the 60s but in the 80s Not in the 60s and the 80s Because you generally wouldn't you know utilize what is a really precious resource a project based voucher other than 60% or 80% AMI they tend to see housing authorities and any jurisdiction that awards those they tend to just stand in the 30% in this but you all have a lot more to do for them And then Can I add to that Shannon? Yeah One thing that's helpful too is that the lie tech rents are meant to be affordable in and of themselves So when Shannon is saying 60s and 70s are subsidized the project based vouchers make units affordable to extremely low income households but like traditionally in all of our other properties without project based vouchers due to the lie tech program and the maximum rents that are listed on there are meant to be affordable in and of themselves without additional subsidy like the 30s and 50s have It's a calculation as time to what they are their affordability level is I would say the other value is that with the project based voucher at rent then you have more net operating income right so your leverage more debt So if we had no project based vouchers and we charged the true 30% rent that would reduce our ability to service more debt which means we end up with a bigger gap or less units So this kind of helps us cross that I'm going to assume the LIJ seller carry is an LIJ donation to this project at $2 million because that's the land we own so we're donating the land and you're estimating how it will be just a credit at $2 million so the you're going to apply for tax credits in August and here you'll help them detail when November so you'll know by November 23 whether the list will be a 9% application so the state credit application is technically the one that's due on August 1st but states get a 4% So the 4% which is not competitive this is because it's 4% state credit which is competitive and then you have the 4% this is the 4% and it's helped me understand conversion in 2026 in October you're going to be leasing up from mid mid-winter to late spring or mid-spring and then conversion October 26 helped me understand terminology conversion in the lifetime So to convert out of the construction that's the conversion from the construction to the mortgage so we have to show that that's a good question Good question Thank you Thank you So my question is that since this is kind of a newer product that's going to be rolled into the portfolio do we see a big difference in say, average life of tenancy in larger units versus traditionally small units also the difference between age restricted and non-age restricted For occupancy I think there's such a need that these households aren't going to be able to find and that's what we see at A&M already that the larger units don't have a high turnover rate because they can't just go find something else either Sure and so when I saw the financials it had 5% vacancy rate is that probably just being a little conservative That's just the baseline underwriting standard Yeah I'm sure Yeah We've had an active wait list for that four bedroom The two four bedrooms at A&M for a very long time Yeah I just figured that let's say you know it's multiple children in the household somebody's likely to be in there longer per se That's why I asked about average life in tenancy or occupancy So what happens Well I don't know what happens but this is based upon their income of that level their income goes up How do you handle that? Not with tax credits So basically when you're qualified with tax credits you're always eligible You can go, you're allowed the first year up to 140% AMI at your first year of recertification So it's basically a program that makes, wants you to increase your income and stabilize your household and there's no real penalty unless you have an additional application So I took project based vouchers so let's say we have a project based voucher and they start out at 30% AMI then they come in and they recert and all of a sudden they make more money then what that does is it reduces the amount of money that the voucher coming in it increases the amount of money they pay which that money then goes back into the voucher pool for aggregate So then as people are moving up it actually creates financial capacity to release another voucher To release another voucher Alright So you don't need direction on this, this is a presentation This is following up on what we said we wanted you to be in Shannon see one of the partners continue on the Shannon side and then we're going to keep moving forward we wanted to explain phase one, phase two we wanted to keep any other pieces in play as long as possible and if there's not any additional questions or direction on this we're moving into a little bit of the pinnacle of the developer Yes So that's a little bit of what we said in August right Obviously on top of this we're trying to get a different meaning with LBC and Black River for the sustainability that's separate again having to manage the financial gap I think some really exciting funding courses that are coming online too, I mean you all are probably familiar with the federal appropriations request I mean those deadlines are happening right now this week Those, you know, typically tend to go towards projects that are more shovel ready so that might be a source that we look at for next year so we're thinking in anticipation of a future gap or maybe it becomes a good use of funds for BEC here in the library there's new 45L solar tax credits which is something that we'll be talking about too and how we leverage that and bring more equity into the field to help finance the actual installation of solar panels which is usually something we don't want to do and we don't often have the opportunity to put into projects like this so it's a it's a really exciting opportunity I want to thank you all for inviting me to your meeting it's great to meet you it lays it out quite well well and I know you have a full agenda and you've already been here for several hours but if you have any questions about I'd be happy to answer those too so let's move on to our first resolution this is just accepting the vouchers so we have a motion to move resolution 20 second okay, commissioner martin moved 2023.08, signed by commissioner water those in favor we say aye opposed it's 1 minutes 1, 2023.09 approval of acceptance of ARCA grant funds brazilian fund this 2023 we moved by commissioner water seconded by commissioner yarrow there's no discussion of what's happening I'm opposed that passes unanimously as well resolution 202310 is a approval of acceptance of ARCA grant funds from 1764 and 1780 forward street development I'm going to do a little intro on this one well not intro you've heard about it since the city council did this but on march 22nd is our next LHDC board meeting and at that meeting we're going to propose their approval of the purchase price for this hover land so LHDC purchased that land using city affordable housing funds in 2014 for 800,000 and we have granted the city has granted the ARCA funds to LHA for 800,000 for the intent to purchase that land with it so next Wednesday we're proposing to the LHDC that they approve that same and then we'll grant a draft up closing documents and such so you're aware we're proposing to the LHDC to purchase it for the same price that they purchased it for basically just make it an asset for it thanks for that on that basis I was kind of wondering what this was about so can I have a motion to move 2023-10 I'll move 2023-10 for a second alright so that's 2020-15 it's going to be my commissioner except for recognition of ours Elizabeth, say hi hi, close the post so that passes you resolution 2020-11 except for policy area we're going to place pre-development possibly in the one statement this is just alone from LHDC to be able to pay those invoices as they come in and we'll repay that closing are there any questions about that so can I have a motion to move 2023-10 so moved, second alright that's been moved by commissioner so that's hi so that passes you resolution and now on to the next so we'll start off with a quick update on the village place and the development updates so the village place as you can see here we're moving a whole bunch of money around getting ready to go and start with other products too but for village place currently we're in design concept review we're going to be submitting for tax credits here in early April that is the non-creditive round I just wanted to show you a couple of our here we go so we've done some floor plants, some sample floor plants for the common areas and for the units aren't really getting a restructure really just upgrades but we have been having community meetings to present the options for the common areas floor plants with the residents and getting their feedback and finding out how they would use their spaces and so if you're familiar with the village place here is our atrium and we're planning kind of a it looks like it's almost a balcony with a little coffee bistro and we're going to be changing up the ramp and really this is the most significant change proposed at the property our new seating area fireplace and reconfiguring the whole office area so this is where we're at right now with making these decisions and running them by the residents and by property management to make sure we're planning for the future on everything I just wanted to share some of our inspiration photos for what we want to do on the outside to try and tie the property into downtown because as we know there is a lot of brick but it is pink from 1990 so these are just some ways we could do a brick stain and just some relatively minor updates to just try and make it look like a classic downtown building so we really are trying to think about the community as a whole the plan is to change the name for village place to the village on main trying again to rebrand make it fresh, make it feel classic and related to downtown and really help the residents take ownership of the new improvements some things you're likely to hear from them so we have to remove some of the trees in the atrium because of potential damage to the foundation it's likely that they were not like that but that's a structural issue in terms of landscaping obviously looking at it from a September perspective but looking at more sustainable planning versus what they have because they're looking at the landscaping around them we've got to figure out that because because it's somewhat attractive in your sense it needs to be maintained and it may make more sense to have it work out that's the conversation that we hear about yeah that's a source of a lot of our properties especially for the tenants there so that's going to be PDA's one of the best they can we need to figure that out no the white gazebo on the parking lot well they moved Santa over here yeah Santa's back it's a problem it's just out of sight isn't it so my question there is what is the tutorial on that we're going to start holding out units, vacancies as people make hate well we're deciding when that time cutoff is exactly to maximize our financial situation well probably not with that but having some vacancies available during construction is going to be really advantageous for some residents that would go to a hotel very easily so so we know we need a vacancies we also know this financial youth the one property that's probably strapped the most when we're talking about project based out here is we were putting people in the wrong way of mind just creating an income drain into the property so we're going to really work tomorrow what's the right time to start getting the vacancies so that we don't create a poor significant financial issue on the property until we give them their sanitation so for our general status in the timeline our architectural design is fully underway we have a general contractor hired it's going to be Kingford who did the spoke so they have a lot of entities in the area already and they have family members in them they just know the site really well so their rapport with the residents is already established we have exited the original tax credit investor from the last 15 year period has exited so we officially, we being primarily LHGC owns the property you're going to be seeing next Tuesday more money moving because the interest transfer is coming for LHA board consideration after the city council meeting on 21st so that we can demonstrate site control and restructure the partnerships in preparation for tax credit submittal the private activity bonds are coming to city council and then LHA board for consideration also next Tuesday all of this is lining up for that April submittal we have a relocation team that we are some quotes out for relocation team right now to start getting them on board early start that resident engagement process with us, help plan with the design we have a new investor identified it's the same one that we work with on Casper Meadows senior so we've got a relationship there and we're researching banks it's a really challenging environment so that's LHGC we don't like to do in the works so that's how Village Place is going and plenty of resident meetings and those are really going pretty quite well RBC so that's Village Place any questions comments on Zinnia oh sorry for Zinnia we are on track for closing of the financing and sort of construction immediately after in early May a lot of money moving around right now you'll see approved entering into the special limited partnership but we'll have those partnership agreements coming forward for signature soon we're doing the final gap arrangements one is here another one is coming from LHGC we're sorting all of that out it's just going to be a really big push from here till May closing is always pretty crazy but we're really prepared and they're in their final group review of DRC right now so they're pushing for building permits as soon as they can and then we are preparing with all of our partners including Boulder Shelter mental health partners for lease up and property management arrangements making sure that we have staff ready and there's going to be a lot of work to get this property lease done so talking about security and all of these affinities are we going to work it all once it's loosing so that's where we are Sarah's going to talk quickly about what she is that was a great signal so we're going to update on operations in all of this the one thing that you all even know about and we have to dig into so you all know crop 123 crop 123 fast on the taxes for affordable and sustainable housing I think by November or by September we have to declare our intent to do this it is exceptional complicated some cities are saying they can't do it now because in order to utilize the funds you have to show that you're going to grow your housing stock by 3% annually you don't know is that 3% annually on new builds or is it 3% on your total housing stock and so we've got to start digging into that pretty quick at the same time we've got to start modeling maybe in the summertime where we have to declare the baseline for our units which may be good for us because if we can do that before we start constructing Zinnia so then we can start modeling Zinnia being added and then over being added and then the other affordable housing affordable attainable ownership project that we're working on so on top of all of this we've got to figure that out in about 6 months to understand whether we can do this or not there's a lot of ink on this right now in communities because it doesn't have any sense any questions on that who's going to use the question about 3%? the states if there's a meeting tomorrow and they're going to try to get some of that drawn out on the state well if we were one of the most aggressive at building wouldn't I I mean nullify the message already in the state if we don't qualify then who's qualifying and I didn't even get into the 6 months review process but you're saying it's also you know it's lines for forever right I mean well it depends how it's calculated that's where the word's coming in is understanding the playing field and what that is doing so last season we approved to count the correct so we're in the quarter now that we're what was the back of the implementation that we did or did we just say well it's better than nothing why not I don't think that any of these details were included by the time and so it's kind of like what we get into a lot of times there are already folks talking about phishing so it's potential legislative adjustments and other things moving forward I think we probably stand one of the better chances if we can understand how the map is calculated along those lines what's going to do with another meeting that we need to get in here the other thing I want to update you on is a project that started in your role as housing authority commissioners the project shifted over to a fully city project which is the project on the affordable attainable home ownership piece we applied for $3 million for around $3.1 million from the state Katie, Molly, and team did a phenomenal job of putting this together we were told yesterday or the day before yesterday that we rewarded $1.87 million for that project yes and so good news for us is that we rewarded that money challenging news as infrastructure's going up some of these covered the increase we've never seen but we did really well just wanted to kind of let you know what they said they said after we reviewed your submitted qualifying land use strategies they would like to not only confirm that you didn't qualify for the funding but applaud your progress in this area our project was reviewed based on a variety of factors readiness, capacity, impact on local housing needs sustained and equitable community support provision of community benefits and sustainable development patterns and so we were the largest ask in this and then Katie were we the largest award I didn't confirm that so I think our ask was pretty heavy compared to the others so I would assume so congratulations congratulations that was huge and I have to respond to Carol woo yeah and so we know on that on that one just because it is kind of both sides of the house urban area engineering is coming in they are working those numbers pretty hard this week and then hopefully we will have it next week and then we will start digging into the next layer of financials we may have to do something similar to what we did on the homework project and breaking up into the second facility to manage that financial really quick let's start with the public health security updates and then we'll go, Lisa has just a couple of minutes to cover on the project sure update on our meth detectors are basically I believe Dan who we are working with in New Zealand he is shipping the detector out for us to test he had to wait for a SIM card so there has been some IT glitches that I mentioned last time so we should have that in our hands soon working with the folks with Ron Valdez we'll swap with our next light team hunger LTE stuff we'll be helping us test those in the communities and see network connectivity and all that good stuff cameras basically we're still you know we're still rolling with that trying to determine what's best determine how many we need et cetera and now it's just getting the final bids and which direction we're going to go on that piece um coffee and conversations that have been inserted into all of those and the last we had was I think a great opportunity to hear some community issues the last ones of the suites being able to address things at the level that they need is I think you can't just ask a troll officer to come in and understand their needs and then go out and fix them so we determined some issues with some with our neighboring Subaru dealership so we are going to work with them hopefully on not being so aggressive of driving and hitting people so um yes do we have a hit? no we do not but very close literally I mean what's cool about having Sarah there with us is literally somebody came in and said someone on the script yet there was a meeting and we're walking in so it's like we'll have Sarah's here we can talk Sarah's with him um so I mean that's a big that's a big help also in that meeting and a long standing issue that in the middle of the meeting while she was dealing with this yeah there was a somebody that had been trying to deal with that numerous warrants that happened there which was also fortuitous timing because they were able to deal with the issue and the point of that is the impact that you have for the people that live there and seeing how quickly that can infer when they're there I think they really that was the first time they realized yeah they are trying to deal with these issues and it was interesting as everybody was going to Sarah saying thank you and I didn't know what happened I just know I was talking and all of a sudden I started seeing people in the meeting and talking but it was and they didn't know what happened until after it was over so who knows to Sarah and the public safety team but that's the level of this relationship is really operating fortuitous they went from officers friend to officers in action I literally was in the middle of the conversation we were like no here's so and so we need to go it works it worked out perfect wow yeah it worked out perfectly the folks that work there their tests like they're literally starting to test their cars right when they get out of the private drive just reckless driving so and a lot of the residents are I mean we heard more than one so we're going to deal with that and actually plan to talk to Tim and I just having a conversation management there our point is to make them aware of the issue because once they make them aware of the issue then their liability profile starts changing a little bit so yeah Sarah's also going to talk briefly about what you're doing on the safety discussion so sure so I don't want to steal your thunder but you walked the properties with fire and found some issues and so that came up today in conversation with the advisory what we can do with AMN senior what we can do with Spring Creek and I think we figured out some good plan moving forward and it's also going to be a cost thing as well because that's where we throw our ideas to Kendra and she either said yes or no and then we go back to the drawing board but the plan is at least is walking these properties right now looking and let you talk about that but at the end of this we're going to meet up and really focus on each community and how we need to communicate number one reporting issues the low bearing issues of these units and each community will be different right so I'll let you take the show on what you're doing with that so my goal this year is to walk 20% of the units I have increased that to 50% or more I've walked almost all Spring Creek by tomorrow I would walk every unit Spring Creek I've walked 80% of Fall River and it is insightful a lot of learning not just for me for my team for maintenance just the different demographics and each floor each unit style but see some stuff that we need to address as a team like I said work with Sarah taking pictures so we know exactly what we need to go back and address when you say walk do you mean are you entering the unit? yes I'm going in every unit I'm actually in charge of the kitchens so I check every stove every fridge every microwave and refrigerator I'm testing all the appliances we're doing FTE, maintenance is doing the smoke detectors, filters managers going into the bathroom checking everything going on in there and then my assistant at Spring Creek and Fall River he's checking all the windows to make sure they're flashing properly that we have egress and so it's a big team effort specifically asking about security permission to inspect we notified everybody at coffee and conversations that we were coming in and then they all got a handle over notice to their door well in advance of 24 hours that we were coming we're not going down that route oh no the good thing is with having a good team we're going in and out of these units and getting all this done in less than 5 to 6 minutes per unit we have a handful that we do need to go back and re-inspect that they're going to get clear notices but for the most part we're getting in and getting out I wanted them quickly to do this because well we were really, I think both the time seeing what we were asking Lisa to do in terms of doing this and the process and having this connection it's actually streamlining the process taking work off Lisa, Sarah is taking that work Lisa can focus on other issues that she needs to and so we're really starting to now get in that what that fly will seeing how this thing works and how quickly we're able to get through so I wanted that just based on the budget adjustment so are the issues that you're finding are they resident yes that they can be or is it management it's I'd say 90% resident and some of it's just they need to have some help we've already connected with all of our senior services we meet with them every other month so we'd like to know that we are entering this we're going to City HR is actually starting up a volunteer program so Joanne and I are talking that we're going to do some city property dump days get dumpsters out for two days that the residents can get the items from the hallway volunteers will help get it from the hallway to the dumpster so that we can help alleviate some of that fire load in the units we're concerned about fire loading in some of the units having more fuel in the apartments and the sprinkler systems can actually support what we're looking at and then Sarah will partner with Michelle Goldman and then Joanne will help educate folks I'll make sure you take those dumpsters right back up because you know those residents go right in oh yeah there's your plan to save 40% that's your money and other folks out can I come back in how'd you get me stole my stuff yeah I don't like the residents there and the people around what it means it may be where you came to bring it in to get out that afternoon we're doing a very limited time frame so we will well notice it just to the residents so the operation something so occupancy just briefly we're still maintaining a 93% occupancy now that we're getting out of the snow and the freezing weather we're anticipating some more movements we've started few this month we've also changed how we process our waitlist applicants we've printed it all over to the LHA administrative assistant so that she can monitor each waitlist because what we found is when one person applies they don't apply it at just one property they're applying at all of them so then they remain on the waitlist for all these other properties and we're calling them saying hey do you want this unit but they're not returning our call for three that person's basically stagnant so one person now is monitoring all nine waitlist will remove somebody if they've righted at one to move them from all so that will help us move through our waitlist a lot faster implemented with this a couple of new procedures where as soon as the manager gets a notice to vacate they're notified to be admin-assisted so that they can start previously in that unit 30 days out so hopefully it's only down 10 days and then we can get a new hospital in so we hope to see these occupancies numbers increasing no meth units so that's a plus that's huge property updates all right here nothing much going on in cold we are bringing some educational pieces in over the year I did attach that but we just did a survey at the end of February for residents we're really asking in conversations for educational pieces so the top ones that we're bringing is protecting yourself from scams of Boulder district attorney be ready long walk with the office of emergency management fair housing with Susan Spalding and our maintenance team is going to do how to maintain your apartment which is going to teach the residents how to turn off the toilet water if it's overflowing it's so simple how to just do different things check stuff how to work their thermostats because that's where we see a lot of people struggling so our maintenance guy is going to go in with 10 residents at a time and kind of show how to do some preventative systems to help them and how to maintain their apartment in case of an emergency as well I went to Sarah first what do you do any questions for us we're all good do you have any questions for us nope I guess we're done I have a much richer so move second all right