 Thanks everybody for dialing in today. My name is Joel Ben. Most of you will have heard me rambling about releases before. Today I'm going to go through Release 15, which we put out last week. And you can see the title there is Project Falling Water, which is what we've sort of dubbed inside ANS as Release 15. And I'll go into a little bit of background about it and then we'll get started into the actual interface itself. Release 15, so Project Falling Water. Now, there was quite a few aims behind Project Falling Water, but the main one which you can see on the screen was to improve the Research Data Australia user experience by focusing more on the needs and behaviours of typical users, which we identified as primarily researchers. So, up until the release 15, we've really been focusing on getting content into the registry and Research Data Australia. And now we're sort of switching gears a little bit and trying to focus more on what the researchers want and how we can deliver that in the best way. So, that was really the main aim behind Project Falling Water, which we started last year. Just a little bit about the plan. The first few blocks here, how we went about it. So, we captured the strategic directions for ANS and what they wanted to see in Research Data Australia and where they wanted it to go in the future. We then looked at capturing user inputs. So, we interviewed, I think it was about 17 researchers. So, that's researchers themselves, PhD students, and other people that are in that sort of research sector. And then we went through the task of documenting the requirements and then sort of followed a fairly standard software development lifecycle. In the sort of area where we were capturing the user inputs and looking at documenting the requirements, we actually got an external user experience company in to help us with really focusing our efforts in the short timeframe that we had. Now, coming out of those early stages was one of the key user journeys that we discovered and we really wanted to focus Research Data Australia down onto. And that was the searching, the filtering and then evaluating and then accessing the data. So, a lot of the researchers that we spoke to really wanted to be able to find what they were looking for quickly and get to the data really easily. So, that's sort of the journey that we were focusing on in the new interface in Research Data Australia. So, what was included, as a lot of you have probably already seen, it was a complete rewrite of Research Data Australia portal. So, it's got a new look and feel. So, it will take a few days or so to get used to the new look and the features that are in it. The new focus is for data centric. So, we're trying to make sure that when users come to Research Data Australia, they're finding data. So, in the earlier stages of Research Data Australia, when you did a search, you would get all sorts of objects coming back. You'd get activities, you'd get party records, you'd get services. A lot of those weren't described very richly. So, you sometimes get party records which will just have a name. And this was quite confusing to new users coming either via Google or from a reference to Research Data Australia. They were looking for data and they were getting all these other objects that they weren't sure what they were. So, we've tried to really focus the flow on obtaining and accessing data through Research Data Australia. So, we've obviously improved the search and the search interface as part of the release. We've implemented a new advanced search feature. Contributor pages for every group. So, this is a big one for contributors. So, in the past, it was an opt-in feature to have a contributor page. So, what we've done for this release is we've auto generated a contributor page for everybody and then the contributors can go in and actually edit those and add information about themselves and the details. The contributor page CMS. So, again, on the contributor pages, in the past, you would generate your contributor pages from the registry. We've actually moved that process over into the portal. So, there's a new CMS in the portal where you can actually edit and publish contributor pages. A separate integrated custom search interface for grants and projects. So, as I was talking about before, we've really focused down on finding data and accessing data in Research Data Australia. We're also one of the only places that aggregates information about funded grants and projects. So, we didn't want to lose that aspect of Research Data Australia. So, we've put a almost like a sub portal in Research Data Australia for finding grants and projects. And I'll go into that in a bit more detail later. My IDEA. So, this is a feature where you can have an account in Research Data Australia where you can save searches and records for later viewing. So, if you're a PhD student and you're doing some research, you can come back and check for new results over a period of time with your saved searches. Or if you're interested in specific records, you can save those to come back and, you know, access the data or cite them later on. The new record view. So, we've obviously revamped that and it has a prominent access section. So, in the past, we had a very little URL that sort of pointed off to either a landing page or where you can directly download the data. But it wasn't quite clear where you could actually get to the data. So, we've put a big section which I'll show you in the view page, which is pretty clear to users hopefully. And improve suggested data sets. So, some of you will be familiar with the and suggested data sets in the old Research Data Australia. We've put a new algorithm in place to try and provide five relevant data sets to one that you're looking at. Just to try and, I guess, provide another finding aid or another option. If they've come to a record that's not quite what they want, they might see something in the suggested data sets that they can navigate on to. Let's hopefully go over into test. So, this is the new home page for Research Data Australia. You can see straight away that we have, so straight away, we've got the data up front which telling users what they can do on the site. So, they're finding data for research. They have a big bold search bar which prompts users on what the main sort of activity is in Research Data Australia. And then underneath that, we have some additional finding aids. If you're obviously not searching, you want to browse by subjects. So, we have aid subjects that you can browse by. Excuse the displays because I've zoomed in if they're all pushed over and bundled up. And then down the bottom we have some additional finding aids for other things that are in Research Data Australia. So, we have the theme collections. So, we've had themes for quite some time. So, they've still got a place in Research Data Australia and you can access them from the Explore section. We also have a couple of pages highlighting specific data and tools. So, we have the services and tools here that could be of interest to researchers looking to process certain things or access online services where they can get to data. And a real highlight on open data. So, data that is reusable and easily accessible. So, there's also a page highlighting open data. And as I spoke about before, there's the grants and projects portal which I'll go into in a little bit more detail later. And then like on the old Research Data Australia, we have a section on who contributes provides data to Research Data Australia. So, one of the goals we had for this release was to try and get logos for all our data providers to jazz up the site a little bit and provide some promotion and quality to the records from data providers. So, we still have a page which shows everybody and this is just a little carousel that reflects where to give some indication of the records that we have in Research Data Australia. So, the main goal, I guess, is conducting a search in Research Data Australia. And it's very much the functionality is very similar to the previous version. We have a big bold search bar. All you need to do to do a search is just type in your search term and click the search button. What we have introduced though is a drop down at the start of the search bar which allows you to refine straight off that what you where you want to look in a record. So, by default, we're looking in all fields for a record. And we can then refine that to search within just the title, the description, any identifiers for a record. So, if you know an identifier for a grant or you know a DOI for a collection or a dataset, you can search directly in the identifier fields, any related people. So, if you want to just search for a researcher that may have had, you know, it may have been a principal investigator for a collection, you can select that option or related organizations which probably will get used a little bit less than the others. So, for now, I'll just do a search for water. Just click search and that brings us back, brings us into the search results. Now, some sections in the search results, we have the section, the search results header at the top here. You can see how many results were returned, how fast it was. The records selected, the save records and export, I'll go into those in a minute. And then you're sorting and display options. So, we can sort by the relevance which is obviously how highly it's ranked against your search. And the title of the record, data Z, data A, and then the date added in descending order. And that comes into play when you've got to save searches or if you're just looking to see if there's something new for your search that you've previously run. And the show option obviously allows you to change the number of search results that are displayed on a single page and your pagination, which is shown underneath will obviously change according to that. In terms of refining a search, so over on the left hand side, we have switched obviously in the previous version of RTA, we've hit them on the right, but we've got a lot of feedback and it is fairly standard on other sites like shopping sites, et cetera, that you find the filters on the left. So, we've shifted them over to the left. We have a current search section, which highlights your current search. So, all the filters you've applied, the search terms that you've applied, all in one area which you can obviously remove items. And you can also review the search that you've done. And that was one thing that we got back from researchers that participated in our interviews. There was a real disconnect about the search bar, what they'd actually searched for and what they're actually doing within the search results. So, that's the current search section. Underneath that, you have the filters. So, we have an additional key words. So, if we just wanted to add an additional keyword to our search within the search results that we have, you can just add a keyword and that's obviously added rain from our search results. Underneath that, we have the subjects. So, these by default in the search view, and I'll go into this a little bit later, is the ANZ F-O-R top levels. And on the homepage, those subject icons that I showed before, the pictures, they're actually matched to some of the ANZ codes. So, if you click on one of those, you actually get a search, which sometimes maps to a single ANZ code. And other times, it'll map to multiple. Underneath that, we have the data providers. So, you can narrow down your search by a certain provider. We have the access. So, whether it's restricted, open, conditional, the licenses, the license types that are assigned to the data, and time periods. So, the temporal range on the data set, and the location. What I'll do is I'll just clear this search and just do a default search so we can see all the options there. So, we have the restricted, conditional, and open. Local will actually go very soon and be put into unknown. So, this is just in the test environment. And the map search. So, the map search we had before is its own sort of entity sitting off. There's still a link under the search bar. So, there's a real disconnect between the general search in research data Australia and the map search. And the users were really struggling to find the connection between the two and how they could filter down on their map searches. So, one of the things that we've put in is we've actually included the map search in the general flow. So, there will be additional work on getting a little mini map here in the future. But for now, it opens into the advanced search box, and you can do your map searches in here. And I'll go into the advanced search in just a second. Next thing I just wanted to go into was understanding the search results. So, you can see here I've done a search without any search terms. And what you get back is a title for the record, for each record. Underneath that is the data provider. So, this is my testing data. So, JB, test that. Underneath that you can see Atlas of Living Australia here. So, that's who provided the data. And then underneath that you get a snippet of the brief description or any description if there's no brief description there. But when I've actually done a search with some search terms, I'll put your search again for water, we actually have in context highlighting of your search terms and where that's discovered within the record, the index fields for the record. So, you can see that I've done a search for water, and you can see that water's been highlighted a couple of times in the description in the related organizations at the bottom here. So, at the end of each of the snippets you'll see in brackets where it's actually been discovered. So, this is a way for users to really assess and evaluate records. They may have searched for something like ice, and it's come up something in a subject, which they were looking for it somewhere more descriptive in the title or in the description. And for each context snippet we display two entries. So, you can see that there's water has been found at least twice in the description. So, we have two description snippets, and we've also got two related organizations snippets underneath. So, that's basically the makeup of the search results. And obviously you can find things that are also in subjects, in identifiers, and you'll get those shown in snippets as well. So, hopefully that's quite useful to users. The event search, which is a link under the search bar. You can access that from any page that has a search bar in RecipesData Australia. You can also access it. Well, we also use it for filtering and refining your search. So, one of the features that we've put in for this release is being able to select multiple filters in the same category. So, this is something that's been requested by a number of users in the past that we've been working towards getting that in. So, for release 15, we have put that in. So, for example, if I wanted to look for records from two data providers, I'll select AODN to start with. And then you'll see that the options have been filtered down. So, the filters on the left show you the filters that are available for your search results. So, because I've got AODN selected, the only search results that I've got back are for AODN. The only options I can choose are with the AODN. But if I wanted an extra or additional data providers, I can click on the View More button and I'll get access to all the other data providers that have something to do with my search. So, I can just go and select multiple and then click Search. And you'll see over in my current search, I now have four data providers selected and the search results will always be collections or more data sets from those four providers. So, the advanced search is used obviously for filtering and also for constructing advanced searches. So, that will take users a little while to get their head around, I think. But once they start using it, it's fairly straight forward. So, the advanced search, as I said, is available from any of the pages with a search button. And we've constructed it in a way that you can construct quite a complex query all in the same process or flow. So, from the filters on the left, you'll have a number of tabs where you can go and add all of these different filters to your search before actually clicking Search. There's no defined order to the tabs. You can put them in any order. I can put a license in first and then put my search terms in, etc. But what you need to know is that when you make a selection on a tab, so let's say I select through license, when I click on a data provider tab, that will actually update to reflect all those data providers which have collections with that license that I've selected. So, each time I make a selection and then move on, the numbers of subjects, etc., will be updated. So, you can see here, most of them are zero. There's some that are two to reflect that search that I'm building as I go. And at any stage, you can click on the review tab just to come down the bottom to see what I've actually constructed in the advanced query. You can see a preview of the three results and then you can either click the search here or search down the bottom. The search terms for those who participated in the beta testing and the UAT testing, we had a different version of this advanced query interface. It worked quite well, but it was quite complex and it took a lot of time to get the head around on actually what we were trying to achieve. So, for the release 15, we've simplified it quite a bit. We will be doing additional work in the future to jazz it up just that little bit more. But it is still quite functional. So, in terms of building an advanced query, I have those fields that were available with the search bar. So, I can do quite a complex query where I want to search for water in the title and then within actually a description, I'd like to find something with flood. And then you can use the add row to build up your query as you go. And the one thing that is probably a little strange is the Boolean operators between your query rows actually change all Boolean operators. So, you can see I've selected all there and it's changed the one underneath and if I had multiple rows, it would do the same. And this is one of the constraints that we have with the underlying system, but we'll be looking to enhance that feature where you can mix and match the Boolean operators in your queries. In terms of removing anything from your query, there's just a little X at the end. You can remove the rows and then run your search. So, the other filters that are available, the same as what's available in the search, but obviously you can select multiple from the filters. So, I can select multiple subjects. Data profile is the same time period I didn't go into before. This is basically was the temporal coverage for a data set. And it is just a text field at the moment. We had it as a drop-down field and it was, as you can see, the earliest we have is 79. So, that is a very long drop-box drop-down list of values. So, we've put it in as a text field, but we've given an indication in the placeholder text of the values that you can search within. So, you can see here it's from 79 to 2085. This is obviously the test system. So, you're probably not that relevant in the data in there. But you can just do a temporal search or a temporal range by entering the range of search. If you wanted to do an open range, you can obviously just provide a from year or just provide a two-year in your search location tab. So, as I said before, we've incorporated the map search within the general search and recent study Australia. And hopefully this is going to be quite a good thing. We do have on the cards a collaboration between and and turn to improve the map greatly. And that will be coming in a future release. But for this release, just due to time constraints with the resources and the project, we've put in the map that we had before, but it will be improved in the future. At the top, you can just grab some help for drawing a region on the map. And down the bottom there's just a note about not every collection or dataset within Research Data Australia has location coverage or it doesn't. They don't all have any of these filters. For instance, the only one that is mandatory is a data provider. The rest are optional. So, filtering by any of these other ones, you're not going to get the full breadth of research study Australia. It's going to be only those records that contain either temporal information or spatial coverage. In terms of drawing on the map, I've just collected the box tool. So this is the same functionality we had in the previous version of RDA. I click and then drag to draw and then it will give me my little region and then I can click search. Now, one of the things that I think is really neat in this new version is that we provide a mini map with each of your search results when you've done a spatial search. So this provides a real connect between your actual search results and the spatial search that you've done. And sometimes they're quite good. So these ones are quite detailed. These are just static maps that we generate through Google. So you can actually zoom in or anything on those maps. But every now and again you will find the top example is the perfect one. You'll see a map where it's just out in the ocean or it's zoomed in so much on an area of land. You just get a brown space and obviously you'll need to go into the record to view exactly where that is and zoom in and out on the map. And we'll try and do something in the future to get an idea of the size of a spatial area and the zoom level we need for those static maps. So that's something that we'll be looking at improving in the future. So the order of filters does make a difference then. Yes, good point. So when I said before there's no predefined order on the actual filters. I mean you can add them in any way that you please. But obviously as you filter the available filters on the other tabs will be restricted to your search that you're building. So that's a good point. Clearing a search. So just make sure everyone's clear on that one. There's two ways to clear a search. There's multiple ways you can clear a search. The quickest and easiest ways of clearing a search is obviously the clear search button in your current search and the x that's shown up in your search bar. And that although it looks like it's just going to clear your search terms it will actually clear the entire search. I can just click that and it will clear my search. The other way obviously is to click each individual x with the items in my current search. That's a bit tedious. One thing I did skip over in the advanced search if you are having any issues there is a tab down the bottom for help. So you can just click on that and access help for the advanced search or for the filters in general in Research Data Australia. And then you can click straight back into the tabs within the search to carry on. Now as I spoke about earlier the one thing that we've really tried to do is focus on finding data in Research Data Australia. So we've kind of hidden away the way of searching for party records or grants or services for instance but it is still there. So as you can see down the bottom here in the advanced search is a drop down button. It's obviously defaulted to data but then I can use the drop down to go and select the other class types or other object types that I want to search for. So you can still search for people in the same way that used to be able to but we obviously default to data because that's the main goal of Research Data Australia is connecting people with data. But by all means you can select people. Your filters obviously will update to things that are specific to people. Obviously there's things like licenses and stuff that don't apply to people. And the same with services and grants. I select the grants. It's obviously different filters that are available to the grant search. So the next feature I'll go into is my RDA. So this comes into play that the search results header here that the save records and the export at any time. So for this release we've enabled users to log in to Research Data Australia and save record and save searches. So in the previous version we allowed users to log in and they could tag records with keywords. So that's still available for logged in users. But we've obviously extended that to have your own personal space in Research Data Australia where you can store things and obviously we'll improve that over time with other features. So you can see the check boxes shown with each of your search results. You can use those to select records to save. You can obviously use the select all to save. Select all the records in your search results and obviously the number that you're showing on the page will have a play in that selection. And then I can click on save my records at the top here. So you can see that there's 15 records selected and I can save all those 15. Or I can click the save search button which will save my current search which is just the default search without any terms. So my RDA, there was a login option at the top here, my RDA login and once you log in you'll see your little profile peek or if you don't have a profile peek it'll give you a default profile peek. So you can access the login through there or you can actually access your account until logged in via this. It'll also prompt you when you go to save records and you're not logged in. So I'll try and save this 15 and it'll tell me that I'm not logged in. Can I please log in? And then I have a series of options to log in to the portal. So by default a lot of the users that will be coming to the site will be logging in via social media. So Facebook, Twitter, Google, LinkedIn. LinkedIn actually shouldn't be there. So sorry it's the top three Facebook, Twitter and Google. There is also AAF so if you're affiliated with an AAF organization, institution or university such that the login that you use to access the AAF registry is valid within the portal as well so that we share the same login and if you don't have an account in the registry but you are affiliated with the AAF you can obviously still use that and log in and have an account. The other two options which are built in an LDAP they're more for AAF staff and we use those quite a bit when we're testing the system. So by default we'll be on social and then the AAF will be the next most used options. I'll just log in. One thing to note it's going to take me straight into my research data Australia account. My RDA account sorry because I've used the built-in option. If you use AAF or one of the social log-ins you'll actually be redirected back to the search that I was sitting on before with your selected records. So I'll just go back into a search. It's just because I've used a built-in that it takes me directly into my account. So let's say I want to save these two water data sets. I'll select the two I've hit save records now that I'm logged in I get the save to my RDA pop out. Now the first time you come in here you won't have any two folders these are because I've actually created folders to store my records in so the first time you come in you'll actually have to nominate a folder name of where you want to put these records so I can say this is water and I click go and those two records will be saved and you can see the available folders have been updated to add my new water folder. Now the good thing is if I've made a mistake and I just want to move that to another folder all I need to do is click one of those other folders and my records will be moved into the selected folder. Now you can see that the folder that I created has disappeared and that's basically because it's got no records in it so one thing to note if you're moving records and you want that folder to remain you have to keep at least one record in there. Now once I've saved those records I then have the option of accessing my account which is the open my RDA at the bottom but if I wanted to carry on and save the search for instance I can just close that or click outside that box and it'll close the pop out. So that's saving records from the search results the save search option works in much the same way you get a number of results for your search on the pop out and then you also have to give your search a name so we can just say this is water search and click save search and that'll be saved to my RDA. So I'll click into the my RDA account now and look into my account and you can see that I've logged in as Joe Ben and this is the default icon that I said if I was logged in via social media like Google or Facebook you'll actually try and retrieve my profile picture display here and up the top and then you're on the left you have the save searches and your save records down the bottom so these are the tables you've got. Now you can see I've got a number of save searches here you can obviously do bulk action on those save searches with the checkbox so there's a select door you can select them individually and you'll get a bulk action button at the top here where you can refresh or delete I'll go into those options or you can just use the buttons on the individual rows within the table so if I just want to get ice sheet so I can just quickly give you a bit of a warning and then I'll drop that that save search. Now understanding the save searches there's obviously some information showing the result here so you can see that I had 23,009 records returned when I originally saved this search so it's saved on the 8th of April. The next line down tells me how many new records have been entered into Research Data Australia since that save date so 8th of April and then the last one underneath is going to tell me how many records have been entered into Research Data Australia since I last checked so let's say over a six month period there's been a thousand new records that have been put into Research Data Australia but they've been putting over multiple logins that I've had. I don't want to remember that there was 990 I don't want to remember there was 995 each time I log in to work out you know there's been five added six added so we've implemented a refresh option which tells me how many have been added to the system since I last checked so I log in six months later I hit refresh and it tells me oh there's five thousand seven hundred and fifty three records. Now next time I come in and I click refresh this might only show me two so this is a feature that allows me to check each time I log in just the new records that have been added not the new since since I first saved this search so I don't want to see those records again because I've already checked them so the refresh option just allows you to check each time you come in. This has asked the Mardio profile image do you say it draws from social media logons only or is it using gravata at the moment it's only using social media and this one is just the default if we can't get something for the user so obviously there's a built-in login there's no profile so that's the refresh option hopefully that's clear there is obviously help text that goes along with this page so if I didn't describe that very well there was help available down the bottom in terms of checking a search so I've saved these three searches if I want to just check the default search that I saved I can click on the name of the search so ocean levels will rerun that originally saved search if I want to just check out the new records since it was saved so the 5,753 records I can click on that link if there is obviously a difference between those the since saved and the refresh so there might just be two records I can click on that and it'll actually pass a timestamp I've got one here it'll actually pass a timestamp in with your search and it'll only give you the new records that you've since that date so this is something that I know when we were speaking to the PhD students and they're doing reviews for data and they want to check before they publish or go forward with one of their projects they wanted to check if anything new had come in and they wanted to be able to use a date to find those records and so that's one of the features that we're putting into my RDA and underneath that we have the save records table so by default the drop down shows you all of your records but as we saw before I've created folders to store my records there's a way of organizing them and you can see that I've got different counts in the different folders so the ones that I just saved I think I put into a water records or may have been water and then I moved them I can just select that folder just to view the records within that specific folder now in terms of actioning you can obviously move them between folders so by selecting the checkboxes or just by using the single action so I can use checkboxes to do bulk action I can move both of these it gives you a very similar form to the saving I want to put them into flood water you click and it moved or I can designate a new folder with the go button and move those records in and the other options we have is export so if you use endnote or endnote web you can export a reference for the data set over into endnote and that's a feature that we had in the past but obviously not through my RDA on the on the view page we've been able to do that this allows you to obviously go through research data Australia building lists or groups of records and then export them to your reference manager later on so you can you can do that in a bulk action and then review them and again some of the researchers that we spoke to prefer to do that review in their their reference managers so that can go through find everything they're interested in export them over and then do that sort of review process in endnote or something similar that takes in that format yes so Katrina's just asked if there's going to be alert functions so yes that is one of the features that we had on the list but due to time constraints we didn't quite get there but in the future we'll be looking at setting up alerts email alerts for safe searches so when new things come in you can get an email to your account so we're definitely going to be looking at that and Gerard had very similar question about setting up alerts yeah so that they will be coming in the future we just didn't quite get there for this release I think that's mostly it for my RDA well for the account anyway in terms of logging out you have to come to your account at this point so you click on the my RDA link and then click the log out if you are logged in via social media there is a little message that pops up underneath it tells you that it's not going to log you out of Facebook so if you're on a shared computer in a library or something and you've logged in via to Facebook and then logged in to research that Australia just make sure that you do log out of your account because there's no way for us to actually tell Facebook to log you out that's yeah that's against their policy so when you log out of RDA just make sure that you you log out of your other accounts your social accounts if you have those open I might just log in via Google and I'll go into the the view page so in terms of accessing information about your profile from your social media account we only ask for the minimum so these are the minimum options that we can ask for when we request the information from either Facebook Google or Twitter so we're not asking for anything above and beyond and sometimes they'll look a little bit sus but we don't have any control about that so I think the the Facebook one comes up with an option I can't remember which one it is you you accept the the first set of permissions then it asks another set of questions one that it wants to post to your account and there's a little option down the bottom that says not now or cancel and you don't actually have to accept that one it's just the first set of options that you're agreeing to and that's just a little sneaky thing that Facebook would be to try and get you to allow the access to their account so just be aware of that one when that pops up so as I said I'm not sure why I can get my profile pic maybe I don't have one set up for that I don't have that one set up for that Google account so it's just giving me a default Google one which is confusing it's different to ours and then as I said there's a note just underneath the logout button just saying that it's not going to log me out of Google if I can log it out I'm going to save searches and save records so in terms of saving from an actual collection view and I'll go into the collection view in a bit more detail in a minute once you're in the collection view underneath the go to data provider button there is a save to my idea button and that's basically the same as what we saw in the search results and that will save this individual record and again the folder name in and that'll save that and you'll see once it's saved it'll be updated to tell you that it's actually saved to my RDA so that's saving records from the individual view so I might move on into there's no other questions then let me just check I'll move on into the view page but what I'll do I'm sorry to be cooking around a lot it's just logging to either account where I have a saved record as an example this is definitely one handy feature that I'll be using for these sorts of walkthroughs is that I can save records but I don't have to go looking for what I do these sorts of talks so the view page so we have obviously changed this quite dramatically for this release straight away you can see there is a big prominent title bar and as I said we're trying to get logos for all of our contributors just to really jazz up the pages a little bit and provide some sort of prominence for those data providers so this is obviously just my default logo for my made-up demonstration university so the title bar you can see what we're looking at so we're looking at a data set so one thing to note in the past that the terminology that we've used on the site was obviously quite confusing to users it was very much mulled around RooFCS so we had collections services parties and activities so for this release we've really tried to make the terminology clearer to those users who are coming in and have no idea about RooFCS etc so we still have some way to go but I think we're on the right track so you'll see collections in our core datasets and obviously data set doesn't always apply to every collection so we'll be looking at enhancing that further with new vocabularies people and organizations covers the party records grants and projects is covering activities and services are obviously services and tools so straight away from the view page you can see what we're looking at or some indication of what we're looking at you get the title of the record the data provider so demonstration university is the data provider on my setup where we have no logo so at the moment the logo on the page is a link to the contributor page for demonstration university where there is no logo this text underneath will actually become a link to that contributor page so there's a little bit I guess for an end user it's a little bit different depending on what page they come to but hopefully when we get logos for everybody going forward this will be it'll be quite clear underneath that we have all the people that are associated with this dataset so related in some way so as before we had them down the right hand side there was a real again a disconnect between what those links were on the side were they advertising did they have something to do with the collection with the dataset I should say and there was no we couldn't see the relationships without actually previewing those objects so for this release we have all the parties well the first five parties I should say listed out and their relationships shown with those parties to really indicate what role they played with the dataset if there are more than five we'll have a link that says see all with whatever the count is in and you'll click that and you'll be taken to a search result where you can see all those parties that are associated with that collection now carrying on further from the data citric flow that we're trying to get when you click on a party name what we do instead of going off to a party record and one of the reasons for this was that when we're not a party or not we're not a really a people portal we're really around data so a lot of the people records that we got in were blank or almost blank we'd have a title and we have no other information so sending a user off to that page is not ideal you know that it's quite confusing for them to land on a record that doesn't have a lot of information so in keeping of the data-centric theme what we've done is we've tried to grab some information about that party from their party record and display that so if there's a little bit of information about my it will be displayed above the contact information I don't know if Jenny has got some yeah Jenny's got a little bit of information so we're pulling this out of the party record then we have some contact information so it might be that the information that to get this value actually have to contact a principal investigator or the researchers so we've put the contact information in this pop-up so in case the user wants to contact that that researcher and then underneath that we've actually given links to more data from that party so we're really keeping on that data flow so Mike Craven here's probably had other things to do with ICE and if I'm interested in this collection about ICE contamination I'm probably interested in other collections that Mike's played a part in so we give a link the first five collections of datasets that Mike has played a role in or is related to in some way and then we also provide a link to go and see all the datasets that Mike's related to and this is really again another finding age but age but also keeping users in that data centric flow in terms of going to see Mike you can still go to Mike's record either via the view record button down the bottom or just by clicking Mike's name at the top and you get a party or a person I should say view of Mike and as you can see there's not a lot of information about Mike about the relationships that he's got to other datasets so just flip back to the data so by means you can still go and see those other object types in research that Australia you can search for them but we've tried to hide them a little bit and just keep users in the data flow the other things of note in the title bar we obviously have the share options and we're obviously we'll be expanding those with Facebook Twitter and Google so you can share these via your accounts and then we have some stats that get displayed right at that so at the moment we have the view stats so this just tells me how many times this page has been viewed by users we also have an access one so if I get onto the go to data but if I click go to data you can see that I now have an access account and this is just telling users how many people have actually used that go to data provider button down here to go to the landing page or go to a service that allows the user to get access to the data or to actually directly download the data itself so we have three stats we've got viewed access then we now have cited I may have to click over into production I'll just let that one run because it's going to take a while because I've got a lot of access I'll just go back into here and move on and we'll get back to the cited start so moving on in the interview page as I spoke about earlier where we had a very small sort of access link up in the top right which was sort of hidden away and again it was sort of that right hand column blindness you weren't sure if it was mad or just extra information that didn't have a lot of relevance to the collection so we've tried to to boost the prominence of the access link and that's this big go-to data provider button on the left hand side so it's obviously it's fairly obvious that it's something you need to do or can do and then underneath that we have obviously the save to my RDA which was spoken about and the citation option Natasha's just asked is there still a RIFCS for your records through RDA we lost that link to view the RIFCS a long time ago because there was a lot of users that wasn't relevant to but there is still a link Natasha down the very bottom to access the registry view and that's where you can access the RIFCS so it's still accessible obviously hidden for the general public and then Susan's asked does this cited information get sent to data citation reports good question I'm probably logged in now okay so introduction now you can see this as a citation count of 10 so if I just hover my mouse over that you can see this has been cited 10 times in all databases from the DCI so data citation index from Thompson rotors so at the moment this is a trial service between Ann's and Thompson rotors it has some way to go so at the moment we are pulling back information we're pulling about the count information from Thompson rotors which they obviously have some algorithms behind to determine the actual counts and we're sort of relying on that we're working with them to improve their API so going forward we will have a link out of research data Australia which allows you to see those cited and those articles or journals that are citing this data and we also hope to pull that information into research data Australia to show it and will display it further on in the related publications so at the moment there's no citation reports but we will be looking at doing reporting later this year for research data Australia and data sources and well hopefully that will be one of the things that are included but there's obviously a bit of way to go with Thompson rotors to get that sort of up to scratch to give us a bit more information about the citing articles so that's where it is aggregated by come from for the info under the title so I'm assuming she's referring to the test so the aggregated by here is the relationship that is used in the RIFCS so obviously the relationships that we use in RIFCS are a sort of camel case and we actually convert them for user-friendly display so they won't necessarily be the exact text that you see in the RIFCS relationships we convert them and aggregated by is probably collected by I can have a quick look yeah so has collector has been turned into aggregated by and if you feel that's not right by a means drop services it adds an email and we can look at changing those values these are assigned a long time ago probably need reviewing so this is us so this could be a cheeky option to get data citation counts for Australian records but they haven't been paid a large amount of money for a TCA subscription I guess so obviously to get the citation counts at the moment we have ends obviously has a service where data providers can opt to push their records to the data citation index and then we'll we'll try and retrieve that information back to see when things are cited that's quite involved process at the moment you record sort of need up need to be up to scratch for Thompson writers to accept them and use them in the data citation index so the moment I think we have three or four data providers that are doing that and there's only a couple that actually have citation counts this one from AAD we knew that AAD had provided data citation index with data outside of the ANS process so we've done some work to actually retrieve the information about AAD they have the snapshot that AAD has in DCI is actually quite old so they're missing a lot of DOIs which really helps our retrieval process so we're probably going to look at improving that process with AAD so that what's in DCI is more up to date and we can get those citation stats back and obviously as I said it's a trial service we'll obviously be looking at expanding this to get figures from elsewhere and making sure that you know what we get back is accurate and we have the publications available for the end users I mean the numbers all well and good it puts some value on this record itself but as an end user I really want to see what those those publications are so that I can do a further assessment on the record so it's a good start. Patrion says that's a lot of the rights licensing foes currently in the unknown is it up to contribute to update records now that emphasis is on access yeah I think definitely we really want to be clear about the accessibility and the licenses around data going forward I mean the real goal is to get data reuse happening and if the licenses and access isn't clear or isn't open then it's really going to be a struggle to get an uptake on it so I think there is a real emphasis on getting that access and licensing right yeah so it's definitely up to the contributors I mean ends can only do so much if you have a license type for instance that is supported within large numbers or within your institution for instance we can do some mapping at our end for business for the display of the business rules and I know that the Syro license they've got a specific license we've actually mapped that to an open license I believe and we can do those sorts of things granted there is large enough numbers or there is a consistent use of that license but at the same time it is really up to the data providers to make sure that their records are licensed and the access rights are appropriate and sort of in line with with what we're expecting I guess so that's a good question okay so I'll move on you know we're going for time I can't see the time but oh yeah very good I've still got plenty of time so moving on as I said there is a big bold go-to data providers button that has a number of options or a number of features I should say most records in recent Australia now have a single access URL which will most likely go to a university landing page or a landing page on a website which has more information about the data and ways that you can download it or access it but we also have the ability in RIVCS 1.6 which came out last year to describe directly downloadable data and also data that is accessible via online services so if you have a data collection which has directly downloadable data or has a service associated with it they can load the data or access the data for the users and go to data provider will actually give some options via a slide down so most of the times this go to data provider will just go off to a landing page but where there are additional options it'll come in a slide down you can see the first option here is to access data online via tools so there is this made up by contamination requests online clicking that will take me off to the service where I can you know use the data within the tool or maybe even download the data and the one underneath is download data so this is a directly accessible data set and clicking on that will obviously download it to my system we have noted that there is some truncation in the formats and obviously in the description it will be working on that in the future so that's a known issue but obviously hovering over it will give you the information about that file or that service and obviously there can be quite a few here so one dataset might have you know 10 or so downloads and that will obviously expand down to show those 10 downloads and I can just click that again to to hide that underneath that we have the site so I guess referring back to the user journey that we were focusing on was the search the filter the evaluate and then the access so I've done my searching I'm now evaluating the record so I've got the stats I've got the description of the data this is really about accessing so we have obviously the access button to go to the data provider page or to access the data what you can do you can cite the data so we have a citation button we have to save and then the information you might want to know or you should know about the data before you can reuse it or access it so the site button in the past we had the citation information down in the page sort of in a block of text we wanted to make it quite prominent in the access section so we have a site button you click that you get a pop out you can obviously have multiple formatted citations so the one we have here is in the data site format which is the default research data Australia and this comes out of when you fill out a ruseus record and you break out all the metadata items for a citation this is the citation that's built if you wanted it in your own format you can use the full text citation info element and put your preferred citation in there and that will display in here you can have both obviously or you can have multiple so users can obviously just copy and paste this out if they wanted to and then underneath we have the end note options which we had in research data Australia before and they're still there so I can export the reference of this data set into end note or end note web and obviously this helped to go along with those options there so hopefully that's a little bit clearer for users on on citing records and at least getting references to collections to use later underneath that we have the license and rights so the license and rights can sometimes be quite worthy and we didn't want a lot of distracting text on the on the page so ideally this this is an ideal record we have the access label which is open so we have open restricted the conditional which we brought in last year obviously hovering over that will give the user a description of what open is in terms of research data Australia and ends we then have the cc license so obviously we support all the cc licenses with a logo if you have your own license type you will actually just display as text there you can click on the cc licenses it'll take you off to the Creative Commons website to read more about that license if you're unsure about what that is and then all the details of the license and rights is actually hidden underneath with a few details link and as I said it could be quite worthy so hiding it away is not a bad thing and we're hoping that most of the time we'll have a couple labels to indicate clearly the users the accessibility in the license and if they want more information they can click the details and read that underneath that we have the contact information for the records that's provided in the rift cs and again it comes down to accessing the data so not all data sets are going to be available online so there might be things in museums or something we have to kind of contact the researcher in those instances we really wanted the contact information up front so that the end user can use it to contact people this is this data site format so this is their preferred format for citations you can obviously as I said use their full citation citation info elements in rift cs to to choose harvard or apa and that will be displayed as in your preferred format above or in in place of this data site citation we obviously do a lot of work with data site with our dois etc so we're sort of following that is the default for data at this time I've just been advised that we're going to 130 sorry I thought we were going to one or to two so I'll try and speed it up in terms of descriptions obviously they're displayed in the block in the first block of the page we have the dates underneath and then the related information which used to be over on the right is now over on the left and again we display the relationships with those objects so that it's clear what relation this data has with these other objects so you can see that I'm associated this data is associated with aims it was the output of a certain grant and again you can click on these it'll give you a bit of information about the grant if it's connected to other collections and I want to find out more find other collections or datasets related to that grant they'll be listed underneath and if I wanted to view it I can click the view record button one of the nice things that we've done for this release and we'll be improved further is publications so where DOI has been used for a publication we're actually retrieving information about that publication from Crossref so these two publications here I can click on the name of the publication it'll give me the full title of the publication the type that it is and the publisher for that publication and also I can go on actually view that publication or review the landing page for that publication by clicking on the view DOI button and we'll obviously be doing further work with that to try and link those publications to other datasets in research data Australia and to provide a bit more context around those first publications so that's a nice little feature the other one that I didn't mention is awkward so you can still by all means use awkward IDs to relate parties or people to your datasets in RIFCS and they'll be displayed up the top here as a an awkward party basically and it will link that awkward to their information and any collections that are also related to that person and then moving on it's basically the same as what we had before we have a big map displaying any spatial area as I said before in the search results it's a static map but in here obviously you can you can move around and zoom out if it is one of those ones where you just get a block of blue and then you can zoom in and move around the google map change this had a like subjects and tags the same as we had before you can click on the subjects to do a search for that subject for any other records that have that subject and you can add tags once you're logged into my RDA okay so in terms of the content itself it's the same content as we had in the RIFCS but displayed in a different manner really focusing down on accessing and evaluating the record the other little feature we have that I spoke about was the similar datasets so this is used to be called the ANS suggested datasets and we have improved this to use a different algorithm to try and find records that you know have something to do with this dataset that you're looking at so we use text we use relationships to other people or grants we use spatial information temporal information to try and give you at least the top five records that might have something to do with this and this is just you know a nice to have finding a similar to like when you're shopping on amazon or something for a pair of shoes and they'll suggest other shoes that people have bought so this will be something we prove going forward with better and better algorithms and using user stats actually and they may have liked this record or they may have viewed this record what are the records that they've viewed it might be relevant to a user who's also interested in this dataset that's pretty much the view page quickly go into the grants and projects so if you're interested in finding grants and projects in Research Study Australia as I said before we have a almost like a sub portal for research grants and projects that you can either access it via the explore menu at the top here the grants and projects option here or you can go too far sorry via the option in the explore here grants and projects and again you can also use the drop down in the event search to go on search for grants and projects this however will not take you to the home page for grants and projects it'll just take you to a search for grants and projects so I'll go to the home page quickly the embedded search for grants and projects so it has a little bit of information about Australian research grants the search options have changed obviously within the fields that you can search for so institutional researcher a bit more grant focused you'll see above the search bar there is a search is restricted to grants and projects you'll see this when you switch to any of the other object type searches within Research Data Australia via the event search just telling you that this is you're searching just within that object type and if you wanted to switch back to data as a default you can just click the X and clear that but when you're searching for grants obviously you want to leave that there you can browse the grants by subjects and there's a little bit of information about the grant information that we have in Research Data Australia underneath and at the moment we only have the two funders providing us grant information that's obviously going to increase going forward NHS NARC in terms of doing a search it's much the same as the default search for data just put a search term and click search your search filters have obviously changed the grant focus so we can select the type of activity you want so a grant a project or a program you can have a look at the status so we may just want to have a look active grants from a certain funder subjects managing institutions so the institution that's managing those grants or projects the funder of the data so we can just limit it you may just want to look for Australian Research Council grants and we want to look at just close grants further down we have the funding scheme so within that specific funder's schemes we have the funding scheme so you can narrow it down further the funding amounts so you can obviously put a range in you want to find grants between a certain range obviously you can have open ranges and the commencement dates so you may just want to find grants that started in a certain year or between certain years or completed between certain years in terms of the other things on the page it's the same as the default search for data the advanced search as shown before has been updated to show the other filter options but in terms of functionality and how you actually apply filters it's the same as I've been through before good question so Susan has asked how often are the ARC and HMRC grants added into RDA at the moment they're added once a year and this is to do with the agreement we have to get the data from ARC and HMRC and we're working on that at the moment to try and get that on an ongoing basis that we can hopefully do every major release every couple of months we can update the data but it really comes down to what we can actually get out of the funders at the moment the data that we're getting is annually but we are working on that in terms of the contributor pages as I said before we took away the opt-in feature for contributor pages and now everybody that contributes data to research data Australia will have a contributor page and so by the who contributes page you'll have either a logo or just a little tile with your name and access but in terms of creating and editing those contributor pages so for data source administrators apologies for the people who aren't so interested in this feature you can log into my RDA with your data source account that you log into the registry with so just same through the my RDA feature and you'll see on the right hand side my functions and this is only for users that have those accounts that allow them to get to the contributor CMS so if you've logged in you can click on the contributor CMS obviously I'm an administrator so I get access to all the contributor pages but you'll most likely have one if not maybe two from the listing you can just select one of them so mine is demonstration university which takes you into the CMS editor so by default the contributor pages that we generate going when collections are first added to research data Australia is just a stub page might be worth showing one of those at the moment so charades just asked about comments so are there any plans to add a comments engine to data sets yes we are looking at putting comments into the data set page to the record view page so people can comment and again a way of assessing value if there's something if there's an error with the data set or that you know something that somebody had to do to fix it or if there's a new version or something who will be able to comment so we are looking at that next question is from Rohini are there any publications arising from a grant listed with grant information so yes we're looking at pulling publication information back for grants so if you're looking at a grant view we're trying to pull back information about any publications that have come out of that grant so that is something we'll be looking at going forward so this is a stub contributor page so this is just the basic contributor page again obviously you won't have a logo the first time your data comes in you'll have to upload that you'll have a title you'll have the generated text which just gives the user some information about your content within resource data Australia the subjects that you've covered we give sort of the first 50 and they can go and look at all of them if they wanted to obviously there's quite a few here and then links to your data so if someone's looking at a data set that they've found via google or something and they want to look at more data from your organizational institution they can use that logo or that link up in the title to come to this page where they can then link off to other things from you or your institution so we have links to some searches for all your data sets or your services for people we're also going to include grants many grants that your institution is managing we're going to do some mapping there but people can find grants for your institution the organizations and groups that are involved within your organization and then the last five data records added so this is the sort of basic page that you get by default you can then use the contributor cms as i was just showing where you can log in to update that page within some you know embellish it with your information so you can add an overview you can add images it's obviously there is a defined template for all the contributors so they all look fairly similar but they're within those sections you can obviously enhance them with any of the formatting options available and so you can have bullets and images with most for the sections little i just to give you a little bit of help text about what's sort of expected in those sections for the page i mean by all means you can go nuts but it's sort of a bit of guidance to help you fill out those contact section and then the one that that's probably a lot of users are going to want to change and use is the logos so you can upload logo just from your file system by using the upload button just go and select the image you want to use preferably we're looking at vertically stacked square logos if possible just because they fit better in the space that we've provided in the pages you can use a landscape style or a long logo but they are going to be restricted to the space that we've allocated so they'll display quite small so where possible square logos are better in terms of uploading as i said you can just click and upload it and it'll actually upload it to us to our server so we'll actually host that logo the other option is just to provide a publicly accessible URL to your logo so it might be on Dropbox or your own server you can just enter that URL straight in the URL field here and we'll actually pull that back each time a page load so it's a little bit slower for the end user but it means you know if your logo changes you don't have to come here and upload it again you can just leave it in a folder which you just updated at your end or in your Dropbox one of the funders i can't remember which one i've dropped my head i apologize it gives us party information where we actually create a party record or a people record in research data australia that then we link to so someone can come along and click on that party record and view all the grants the other funder provides it as a text field so we just list the researchers we do list it in the search results we listed in and then in the body of the view for the record itself but again we're working on changing that so that we can get more information and link to records and i know we're definitely pushing for identifiers for those researchers so awkward's obviously a big one that we're looking to use within the grants and i know h and h and my c and a i c also looking at that so once that happens we'll really be able to connect the dots between data grants publications and people going forward to you know watch this space that's definitely on the improve the Katrina is just asking if contributor pages can still be edited in the registry the answer to that is no so we've completely moved the functionality out of the registry you will still see it at the moment in the data source settings but it's no longer the contributor pages are no longer based on a party record we're actually got this cms which actually builds the record itself instead of using a party record so if you have a party record in the in the past that you wanted to use or you have been using you can copy and paste the information into the cms and publish it that way so there is a help guide that's gone up on the end's website contributor pages and it just explains what you can do for those existing party records in the registry but by all means this is sort of the only way to to edit and publish contributor pages via the cms so no they don't seem Katrina so the logo obviously as i said you can either host or you can upload yourself and then once you're ready to publish this page you just click save you by default won't see the publish button because i'm an administrator i get the access to publish my pages you'll see a request to request publication button and that will send an email to services to review the page just to make sure the content's okay and they'll contact the data source contact for their data source just to make sure that the content's sort of been approved because it's sort of sometimes it needs to go through you know director or a manager before it can go live and once that has been verified by the data source or the editor the services team will publish and it'll go live in terms of if you are a data source administrator and you do need to provide the page to a manager etc you can use the preview link obviously it'll load the page and how it's going to look in research to Australia it's not visible to other users but you can share the link and anybody with the link can view the preview so if you wanted to share that with a manager or somebody else who's collaborating on the page you can definitely share that on yes Katrina can i still you embed youtube videos so in the past the editor in the registry allowed a video link it wasn't supported but it did work and i know you've used one and we'll look at enhancing the CMS to use the videos as well there's obviously some issues with the videos and how we embed those into pages for them to work with the new template and for security reasons so there's a little bit more of work that we need to do before we can just allow them into the contributed pages by all means you can put a link in your description to that video for the time being and just you know point to youtube so obviously not ideal but we'll be looking at that i know you race a service ticket trainer we'll be looking at in the next few releases to allow that but for now i see it's not possible i apologize in terms of help just the last thing is just the help in the feedback so help is always available down the bottom by this button you will have noticed for the first time you went here that this popped up by default the first time and it only happens the first time we set a cookie in your system and then you have access to some video over a few videos and then specific sections on the search in my rda and advanced search so anytime you can you can access the help there and then the feedback obviously you can send services a ticket quickly and easily if you find a bug where you just want to ask for help or if you just have some general feedback about the new site or i mean there's definitely room for improvement we're not saying it's perfect any any new system or or product has flaws so if you find anything by all means we're more than happy to have a look at them and help you out other than that that's pretty much i think so thanks everyone for staying on i know it went well and truly over time and then in terms of any other information that is available on the ans website ans.org.au resource slash online dash services news h2ml um there'll be some information about the release and what was included in any help and guide and so for instance the contributed page guide will be linked up off that help on the ans website um and any other concerns just email services at ans and see what we can do