 Call it works meeting to order. Start out with a roll call. All the person Parola is excused. All the person Salazar. Here. All the person Svagvio. Present. All the person Walt. Here, here. So we have four present. Let's start up with a pledge of allegiance. I pledge allegiance to the flag of the United States of America and to the Republic for which it stands, one nation under God indivisible with indivisible justice for all. All righty. I don't think we need to do introductions. I think we're going to start with a couple of minutes. We'll start out with approval of minutes from January 20th. We'll approve the minutes of our last meeting. Second. Motion to be seconded. Any discussion on those minutes? All those in favor? Aye. Aye. Opposed? Chair votes aye. The approved. Resolution number 121, 2122, February 7th, 2022, document 27, Resolution Authorizing or Resolution Pursuant to Shabuigan Municipal Code 74-63 sub three to permit the Winterfest event at Faulton Park on February 26th, 2022 to incorporate a fire. Mr. Chairman, Superintendent, Mr. Curlin, Joe Curlin is here this evening. Okay. He can maybe give a little background and talk about specific on this. So the Gateway neighborhood, this is their second time putting on Winterfest in Faulton Park. And I know they work close with the police department and it was a pretty good event last year and they're wanting to do it again. This time they're asking just to have a small fire, forest, moors, things like that. Unfortunately, I said, first you're gonna have to check with Nicholas Noster from fire department to he permits fire, fire permits within his area. And then after doing a little more research, really it has to go through council for this situation. So for something like this, if you wanted to have a fire in your backyard, there's regulations and ordinances and that's all fine and easy. But as far as the parks are concerned, you can really only have a fire at the fire pits that we provide. And that includes like even the grills that we provide. So to bring in your own fire pit and have one really isn't for our ordinance at this time. Maybe something we wanna look at where David, Director of Public Works could approve. So we'll have to go through this process at some point but we're looking at several things like that. But at this time, this needs to go to council, this committee, under the working with Nick, the things that we laid out needs to be a metal fire pit, elevated, ashes, wood, needs to be clean wood, needs to be removed. Everything needs to be removed after event. Constantly monitored by a mature adult, clean dry wood and nothing closer than 10 feet. So under those conditions, we feel it's a good thing for this event and that it should be approved. Yeah, I think as long as the fire department is, they don't mind for that. So is the fire department gonna be there? Nope, nope. So will they have extinguishers? That was not laid out as one of the things but we could make sure we could ask them to have an extinguisher on hand. Yeah, I would feel safer if they had an extinguisher. Go ahead. Do we require fire extinguishers to be nearby for our public fire pits that already exist in public parks? No. This is a special case though. I'll try to take care of it. Yeah, we just had much snow on the ground here though. Yeah, we just had much snow on the ground here though. So? I'll make a motion to approve as presented. Okay. Second. The motion has been seconded. Any other discussion on it? All in favor? Aye. Any opposed? Chair votes aye. That is approved. Resolution 132-21-22, February 7th, 2022, document 28. Resolution authorizing the appropriate city officials to accept the temporary easement for the city to conduct maintenance activities on a drainage swale adjacent to 4812 Burndale Court. Yes. Oh, yeah. Mr. Chairman, I was just gonna say, Ryan Sandsman, city engineer will describe this project on the screen and direct it to the screen and he'll give us some more detail on it. Yeah, this address 4812 Burndale Court is located in the Fox Middle Subdivision. This up here is Jackson School. It's gonna give you a little direction on where they were talking about Jackson School. This whole subdivision right in here was built in the mid to late 90s and all the piping underground leads to a retention pond here. But as part of this drainage also for the development here, which is in the city, this apartment complex and these houses along here, there's a drainage swale that goes through here. And as part of that development, at the time it's called an outlot. So the city kind of takes care of the drainage swales. Therefore, we know they'll not be developed and we basically have control of them. And what happens is these drainage, like I said, this is all built in mid to late 90s and this 4812 Burndale Court is right here. And these drainage swales over the years, they increase and this drainage swale here is starting to infringe on our lawn a little bit. So we like to cut back that drainage swale a little bit. Some of the overgrowth of the branches and trees and brushing that. So just several feet we'd go in here and clean some of this stuff out. But in order to do that, you can't get access to this drainage swale like through here because it's just too darn wet. So long as this property owner gives us this temporary access easement. So there's a property right here. We can go back here and do some of this trimming. This is something that the property owner requested. Okay. But I said it's subdivision based on- Oh, there won't be any problem with him at all. He's not gonna come here. He's okay with us going on that as well. But he's gotta sign his access. He's over it fast. That's the very first thing. They sign it, then we'll get the work done. I'm hoping that I get it signed fairly recently because right now the grass is froze. There's really no damage, getting equipment back and forth in here. So if it comes spring and then we wait till fall. Then we wait till fall. There's the whole order that they talk to the city about getting someone to trim back here, so. That's it. It's an access easement. And the easement goes away. It's just temporary. Once the work is done, there's no reason to really record it forever. So that's it. One motion to approve. Second. Motion made. Second then. Any other discussion on it? All in favor? Aye. Aye. Any opposed? That is approved. Number eight. Resolution number 133, 21-22, February 7th, 2022, document 28, resolution authorizing the appropriate city officials to extend the unit with Schick-Hells Nursery Incorporated regarding the purchase of street streets. Yes, Mr. Chairman. This is part of our Furman Forestry program. And we went over to the bid. As you can see, this is the contract regarding those purchase of the trees. Joe, and I don't know what Kim's not hearing about. We're trying to log in, is it? That could be Tim, maybe online. I'm here, Dave. Okay, that's all right, Tim. I saw there was a bee up there and I didn't know that was you. But yeah, if you don't mind, if you wanted to maybe just further expand upon the trees and the species that what we're purchasing. Yeah, we went out for a bid for 670 trees. A variety of species that they're listed on the RFB, but basically a good variety to replace the ash that we've been losing so many of. And these are mostly native trees. There's some non-native, but they're all already to grow in the conditions that they need to along the streets. So we went out for a bid because it was a big purchase of so many trees and we really got a good price on it. And we got everything that we wanted and they're coming from a nursery in New York State. The same nursery where we bought some trees from last year, just not as many. We have that new community gravel bed, if you wanna call it that, in our backyard for growing bearer of trees or holding them. We're gonna be putting roughly half of these trees in there in the spring and the other half we'll plant right away in the spring. And then come fall time, we'll be taking them out of that gravel bed and planting them. Excellent. Any other questions at all for Tim on this? Any questions or anything like that? I've got one and I'm hoping that it's gonna be a great answer. So we've had some neighborhood complaints in the past about trees getting too big for the spaces that they're in. I've learned in the past that we've gotten smarter with how trees grow or maybe we're genetically engineering trees or just picking better trees. Could you go into like, are these gonna be the right trees in the right spaces this time? So we don't ruin sidewalks and talk a little bit about the sidewalk program we approved a few years ago or last year. Tim, you wanna talk about how now you've systematically and came up with a program for looking at different species and the right species, right spacing in these terraces. Yeah, thanks. It's really, that's our main focus is planting the right tree in the right spot. And we've been doing that for, since I've been in the forester for three years now. What we look for is the mature size of these trees that we're ordering. And depending on the size of the terrace, meaning that the space between the street and the sidewalk kind of determines how large of a tree we can put there. And also there's other factors involved like overhead utilities and street lights. And sometimes you have a house that's really close. You might have a eight foot terrace, but the house might be really close to the sidewalk. So then even though the sidewalk might not be an issue, well, the house might be an issue. So all these factors are looked at when I'm filling vacancies for trees. And of these trees that we ordered, there basically one third in like a small category, one third in a medium category and one third in a large category. So I can kind of put the certain trees in a certain spots depending on the space I have available. And that's really the big focus because we don't wanna be replacing more and more sidewalks 30 years from now. Thanks. Any other questions? Any other comments or anything like that? Take a move to approve. Second. Motion is made and seconded. Any other discussion? All in favor? I move. All right. We imposed. Bear both sides. That's approved. Okay. We'll go to number nine. Resolution 135-2122, February 7th, 2020, document 30, with an authorizing a relocation order in the city of Shabani, Wisconsin, related to the South Side Sewer Interceptor. Well, go ahead, Dave. Just give a little update. I mean, I'll let Ryan explain this a little bit for the relocation order. Basically, you know, this is regarding our shoreline interceptor project. So basically what this is doing is we're putting on notice to property owners that we're gonna even need to acquire a temporary easement, which is kind of just what we did for that drainage swale for constructing this line, as well as there are some permanent as well. So this is part of the starting, initiating the process to acquire those easements. And I guess with that, Ryan, you might wanna explain some of the process in terms of we go out, we have, there's an appraisal done on the property and so forth and some of the processes in terms of how this is accomplished. Yeah, the reason we need these easements is we're gonna build this temporary 12 foot wide gravel access road to these properties here. And the big thing is there's no access to that sewer right now, I mean, the sewer's pretty much flushed with Lake Michigan, pretty darn close. We need to build this access road and then you build that road, you need to blend these into the neighboring properties where their backyard slope, slope down to the sewer area, down to Lake Michigan. And the process is we hire a real estate individual and they go and appraise the property. They appraise the property and then they determine, the city's gonna acquire 100 square foot temporary easement from you in, with their calculations, it's worth X amount of dollars. That's sort of a relocation order does. Even for an easement, you still pay for it. We're not purchasing the property, which is much more expensive. That's what we just need. So again, this sets up the process and if there's a disagreement in the pricing, the city ultimately has the eminent domain process to take a property, but that's a complicated process, but it goes through the property owner has a right to get their own appraisal. If they don't like our appraisal, there's an opportunity to negotiate with that and eventually that a jurisdictional offer is made. And Thomas, our assistant city attorney's here, he can maybe further go into that if there's more detailed questions. So on these 16 houses, you're saying that the road we need is at the bottom, the houses at the top, what's the functional utility of what we'd be potentially removing from the owner's use? Very, very little. Okay, fantastic. So we're not expecting a large, large cash outlay on this, but it's still a legal process that we have to follow the right procedures in order to get these. Where we're anticipating, ideally we're hoping we're gonna get good cooperation. We met with some of the neighbors already that understand this and that there is also a mutual benefit. We're protecting the infrastructure as well as the embankment that their property line matches up with. You said real estate individual, you meant appraiser, right? Yes, okay. Because don't trust me. That's what I meant the appraiser. Yeah. But there's an appraisal person that appraises it. The real estate individual, the one that does the official submittal for the easement. Okay, gotcha. There's a process for that also. And you've got a company you hired out that says that's all they've been using them for many, many years. But I know you're talking about the area. We're not talking about any of the flat area but top that's actually the yard. It's all on the bottom, it's just a property. You'll never see it if you can't use for their backyard unless they look over the edge. I guess we're a real patient owner, Tom, as you can talk a little bit more specifically. Yeah, I mean, so one thing just to sort of talk about scope. So there's two types of easements that we're seeking. One of them is a permanent limited easement related to access. That's about 1,000 square feet total. And there's only about six properties where we're getting anything. And one of them is 59 square feet. So we're not talking a lot. In terms of the temporary limited easement, we are talking about a lot more in terms of square footage. That's essentially the access right for us to be able to go in and then do the construction work. The road itself is being built on city property. So that's why these numbers are sort of as low as they are. Because of the type of acquisition this is, we are setting it up for what's sometimes called a quick take where if we get to the jurisdictional offer, if we're not able to get it fully resolved, essentially the city is able to move forward with the construction and then the compensation issue gets sorted out along the way. So we're not, the project will not be held up because someone who we're asking to get 30 square feet of temporary limited easement won't agree on the dollar amount. Also, this is sort of a transportation and a utility type project. So the idea is that we are able to stay on that schedule. When we've done this in the past, someone has said, no one said it yet, obviously the goal is not to eminent domain and to sort of go through that process. This is something that's, we think in the best interest of the city, I think in the best interest of the property owners, but this is the process to make sure that rather than go down the step of negotiating, have it be unsuccessful, then have to start the formal process. This ensures that we're sort of working our way down the process from the beginning so that we can stay on that schedule that we're, we're hoping to be on. It's weird to have an alder. Yeah. Should I charge my computer? Can I ask a question of the title? So why is it called a relocation order? I'm like, just that is like confusing me. I'm taking it like way simple, but I understand why we want to do this, but like I'm like, what is, why is it called that? So normally, if you're talking eminent domain, you're doing something like, we are going to install a road for public access where there has never been a road. We are going to take the whole property. So if you want to think of it as you are being ordered to relocate, you're being compensated for it. This one's a little bit weird because it's all easement. We're not acquiring ownership of any land. No one is moving. No one's moving over their 59 square feet of permanent limited easement. So, it's sort of a minimal impact, but the statutory process still refers to it as a relocation order. Got it. Thank you. Why are some considered permanent and why are some limited? It depends on what is needed with respect to the particular property and with respect to the design. So the temporary limited easement is sometimes called a construction easement. And we need to get there to do the construction, but once it's constructed, we're never going to need to touch their property again. The permanent limited easement relates to access to the utility. So we need some additional right to be able to go onto their property to get to, whether it's a manhole or something of that sort. The bottom line is there can probably be a $10 million project, as it says roughly. And we just can't be helped up because of a couple of easements we need to have. I'm sure it keeps this job going. So the city owns the property, or about it in the lake, these properties do not go all the way to the lake? No, correct me. Okay. It's to the bottom of the slope. Okay. And you said the road is going to be temporary. So we're going to take the road out after. No, no, no, no. It's an access road. Okay. So it's going to stay there. Okay, okay. That's what I was going to say. Okay, no. Okay. Move to approve. Second. Motion made in second. Any other discussion? All in favor? Aye. Aye. The opposed? General, it's aye. That is approved. Okay. Resolution 136, 2122, February 7th, 2022, talking to 31. Resolution authorizing executing a one year lease for the agricultural property in the city of Chevron, formally owned by John Paul, Jr. Yes. This property particular most or least reference purposes. So you have an understanding of where this is located. I think we talked about this in the council meeting. Okay. Yeah. The poult farm, which the city owns is right here. This strip of land, a stall road or county trunk KK and many roads corner. And then it goes in this part of the woods. John Garthman or Mr. Garthman, David Garthman, excuse me, owns this large parcel that you're very familiar with I'm assuming as well. He said he abuts this area. He has been leasing and farming this roughly 30 acres there. So it's been kind of been an ongoing good relationship. He's been maintaining it and farming it and keeping it in good, good, good status as well as the city gets some small revenue from him leasing it for farm purposes. So recommendation is to approve the one year lease he did last year and it's been a good relationship. And any questions? We've been doing this for 10 or more years, at least I'm sure you're going to have that beneficial to the city to have that land being used. Yes. So I would, I guess why don't we approve it for a longer lease term than just one week? Just because if something would change in terms of maybe development and housing or some other potential development that we could do it's not tied up in a longer lease that we would have to break or get out of it. This way year to year kind of keeps it short and simple. I'd like to make a motion to approve and I love that this project is continuing to keep wetlands from forming in that area. Thank you. I'll just be in a second. Any other discussion? All in favor? Any opponents? Chair votes aye. That is approved. Okay, next meeting date. Parts first. Only 22. Do I have a motion to adjourn? Move to adjourn. Second. Second. Motion to adjourn. I wanted to give you that one. That's it. That's it. If you adjourn anyone can answer. Whoever's passed it. All in favor? Aye. Okay, both we are adjourned. Thank you.