 Okay, are you here to give us a highway update to me? I can get if you'd like, okay So the deadline for better roads grants was last Friday, so I applied for a couple of grants for the town Actually the if you remember the stormwater issues that actually the ditches on Marshall Road, so I applied for Two grants one for the ditches and one for the gully erosion So it's bank erosion, which is a category C And the ditches are category B So I've applied for those two up we won't know Until I'm not sure when they I'm not sure when they Award them. Yeah, but the deadline to apply was Both Marshall Road. Yeah. Yeah, there was a there was a there's really severe gully erosion at the culverts So Alfie and I looked at it last last week and then so I Because there's a twenty thousand dollar Maximum on the ditch work So I had to separate into two two sections one for the ditching and one for the gully stabilization Yeah It's that whole number two project for the stormwater, right? The difference right well the the better roses for erosion and storm water erosion and Streamwater quality and the stormwater is just So essentially that was why So just those just these two right there will be in the spring There'll be a structures grant and a class to highway grants and as we've done in the past the 20% town match usually just comes out of the the regular Highway budget, so it's not a special line item Okay, now the better roads for us. What's our share 20% And that and is that the ones that come out of the line item or is that the It's not a line item. So essentially machinery time and manpower is part of the project So in kind so in kind it's 20% in time and that Essentially that just that number comes out of there our normal operating budget, right? It's not a special Additional charge right it doesn't need it doesn't need a special line Okay No, I've already You said the ditches was 20,000 what was no the ditches the ditching project was about 18,000 and this bank stabilization About 21,000 So what there's a limit on the ditching so I couldn't include that I couldn't include the stabilization So you're asking for two different grants for the same project well, yes correct and so my question was so I assume that You're you asked for 20 Because that's the limit on the ditching one No, because if if I included the stabilization of the ditches, I mean the banks where the ditches The culvrits across culverts Outlet it would have been over 20,000 altogether So I had to do it in two different grants and then and so the piece that you actually did request from that Grant was less than 20,000 Right, that's the 18 the 18 was right was under the limit for it's a category B Which is just ditching on culvert replacement And then the other one is category C and that limit is 40,000 and I think I put in for 21,000 That's for the state stabilization And again, it's just an application so we don't know if we got you know, we have not received them So there's no commitment at all I'm not sure what the time frame is. This is much early. It used to be like in February Yeah, this is early. It is early. That's why I didn't have time to prepare you for anything I'm came in late, sorry So the categories are based upon I see the dollar amounts, but it's based on type of project or type of work So there's there's four different Categories for better roads grants category a is like an inventory grant Category B is ditching and culvert replacement. Category C is bank stabilization And category D is if the world's falling apart apply here That's actually for large culverts the category D is for culverts over I think Thank you The other thing is Alfie has been talking to the guy who's going to buy the truck and so I think that deal is done He just wants a title and an invoice You'll do that There's more chairs here you have more folding chairs And I guess you guys want to talk at all about the budget or you're gonna do that later We're actually gonna do it later on down the down the road here We're gonna cemetery Woodbury and HPC first Anything I can update you on I mean in highway you guys offered New York on it together So all right So shall we get started cemetery Commission and John Samanskis is He helps beginning out tomorrow Okay, you seem fine last Tuesday. Yeah Okay, so I mean Really the cemetery budget is your budget But I just wanted to give you an opportunity to Meet with the board, you know, tell us anything that you're thinking of. I don't know Just a quick little report we picked up from our meeting last week Not the budget The only thing I have is what That's all we have is this and then two sheets that Sandra had Six for Katie, yeah, invisible Katie. I know she's there. I can't see And then I have volunteered to be the Commissioner member and that does the administrative stuff. We're taking that part off right Yeah, that's the biggest part is we finally Got ourselves organized to put the job out to bid excellent and break it down to mowing a maintenance And then on top of that obviously, there'll still be the special projects like the headstone cleaning and putting in fences those things and then The administrative tasks we only have very few burials a year. So it's not a large amount to take on that part And you you said you're gonna take that on. So, yeah, thank you very much Yeah So she says now right Cuz it's so much of that stuff was handled by why it that I don't actually even know some of the process so some of that needs to get Do you have all the records from him? Yeah, so he's been jump dropping off a lot of them I guess here But that is still a project of getting the maps I guess a lot of things are just even from before wise time just like written on Paper, so we do have that new software that we're gonna try to start Data entering all of the data. Wow. Yeah, it's a big project. We did have this Laura daily came to our cemetery commission meeting Last week and she is the assistant town clerk for Woodbury and has been doing all this data entry for their Cemetery's and she's so interested in it She came to our meeting to see if she could do some for Calis because she lives in Calis Wonderful. Yeah, so she has like yeah, and she's also going to school for accounting So she was like helping you put her with the with like the budget sheets. So we were like, oh, you're like our missing link Yeah, so she's gonna help Juanita and Fletcher come in whenever they can to do some of that data entry I'm gonna do the handling. I'm like that. What did they call me? I have a neighbor myself I'm like the customer service representative now Stem and carry customer service call me Yeah, and then well And then this whoever I mean it could be why it whoever submits the bid To do the maintenance will do the maintenance and the mull right? I think that's a good move on your part. Yeah That way, you don't have to worry about all the workers come to the insurance because they're supposed to have all of that Right. Yeah, right. I know when we flipped now we're flipping all back. That's right I think it is a lot easier and It'll be a lot easier for you guys. Yeah. Yeah. Yeah, and we don't have five dollars for the Yeah, it was something that was always really hard for our commission because we really wanted to explain Right that is being spent to the people of Calis and it was really hard for us to understand it So we're like, how can we explain this to people? We have a hard time What are the proposals do? November 5th, they're supposed to come in. Oh, just day before the day before election day. Yes, and then I Guess we're gonna decide on November 14th. It looks like this report here you could use to put in the town report. Yeah, that's right. I told Fletcher Just that you already did it right And who's up this year for I don't think anybody Recently, I think it's 2020 until somebody Yeah, great Yeah, I mean you guys are doing a really amazing job with trying to get everything computerized in the maps and deeds It's really it's a lot of work We have new fair boot is the last cemetery that hasn't had all this headstones thing and that's been the last couple years We've been going through every single cemetery So that next year will be awesome to say like that we did them all It's been a long time coming and then of course I'll start all over again But a lot of those have been neglected for many many years. What do you think that anticipates a cycle is going to be That's what we don't know because we have no way we have no like It was never really done before. Yeah, so of these hundred these other waves are obviously over a hundred years old So we don't want a hundred years to go by right, right? We want to probably set up something like we do with the hedge trimming where we Devote a certain amount of time every year to a certain section of the cemetery, so then it's not at such a huge cost It's just like okay this section this year the section then just start over again every ten years or something And just so you know at the last meeting the board agreed to put a warned item on the An article on my on the warning for a poplar for $1,500 so you nobody has to go out and get signatures and And I let Andy know okay, and then John went to the site visit. Yeah. Yeah, they said that was great I don't know. I've given it more thought. I think it's Repair or fix to prevent further erosion or expansion of their rooted areas doable. Yeah It'd be great if we could get both towns to join in on that That was something else that Laura really took on as she was like calling local Engineers and contractors to see if they have any expertise. Yeah, maybe it's another volunteer. Yeah Alice is great at being volunteers. Yeah So I had heard this is here say one of the folks that were that was in attendance last week at the poplar poplar Hill Cemetery said that that Somebody had spoken or maybe at a select board meeting Seth Gardner had expressed kind of a reluctance toward The town contributing to the maintenance of the cemetery now and what was said Further was that they you know, it's in cows. Why would we own it or something? I know I was thinking if Maybe if it was viewed differently as as a non-profit somehow the non-profit was maintained And but there was an annual contribution from both towns of some set amount and And maybe the the board of the non-profit could be staffed with representatives from each town Yeah, and he did say that and I think The way he explained what set house that fact it was I think Seth didn't want to say anything that he couldn't say until he was in A select board meeting. Oh, okay. So it was like I don't talk about that until I make the decision That's right. That's because we kind of like trying to pull that out. We're like was he absolutely no Yeah, I think it was more like that's like, I don't know. I don't want to talk about it So whatever the meeting number is or something. Yeah Yeah, yeah, but there are multiple, you know kind of pathways toward resolving all the issues there Yeah, one is, you know Towns owning it or or it maintains itself as a non-profit or no one knows about it like putting it out there There's a lot of people that I wonder if you know or a daily to step up and take on that board I think yeah, she's talking to them. I think that is You know fresh life I was thinking also if you reached out to the Kate family East Montpelier, I know their dad West is buried there. Yeah, what appears And so they might have an interest in East Montpelier being Cemetery and get some last names Right So you so as far as your budget for the camera for you not looking for any changes I don't think so. I am not the budget person. I thought John said you something. I think I think we Yeah, we are not we don't know Yeah, I can't say yes or no. I don't know. I think it would just be the same if not because we have to kind of see Now like how the beds coming right, right? Is that the thing that was an email form? Yeah, that's Yeah, that's the things Yeah, yeah Okay, so that's good to know Yeah, stay the same And I think it'll be easier since we've done such a huge amount of special projects if the budget becomes more of a maintenance budget and then There'll be like we'll be able to be more specific about the special projects and a little bit probably smaller dollar amounts and what we have Right yeah, so for next year We have some decision making about the old West church fence Old West church in Robinson and Robinson. Yeah, whether they keep the wood trance. Yeah Yep, I think we're gonna need we should reach out to the old West church And anyone has next door Right about that. Yeah And then maybe get a fence up around Thank you Any further any additional questions from the board or Why it's been bringing some of the leftover materials to the town garage or storage There's a bunch of the wood boards There's a bunch of painting supplies A box of flags Okay, well, I just want everybody to know if they want it or need it I can find a place to hide it, but okay, that's good to know I just didn't know what made that clear to everybody Okay, well, thank you for taking funny at home You're welcome Probably not right now Great, okay. Thank you Okay, great. Thank you very much. Thank you All right, next up is He's already fired apartment So anybody can follow on our Facebook page, you know Actually, if you guys go on there, you'll see the new pick up that we just purchased we actually just took delivery of a Tuesday Which was the vehicle that we had added into the truck from last year to replace our old rescue First before we get started. Does everybody know everybody? Okay, so why don't we go around the room Sharon Chance, yeah, I'm Paul. It's a really Rose Pelschalk So go right ahead. All right, so I Sent you an email in regards to the budget. I did mention. I'm not sure if everybody's where I wasn't really prepared to discuss budget tonight Because we haven't actually voted on our budget You know, we are looking to somewhere between two and two and a half percent Rate of inflation is somewhere as estimated between two point five and three percent by the end of the year So we're trying to stay a little under Last year, I think we were spot on at two point one. I think it was or two point two So we are trying to stay a little bit under this year because we know we have some bigger items coming up Like the capital replacement funds We can dig right into that or we can also discuss the Station that we were looking at we got in the off-season. We went out and got a donation From the bank. They donated us a piece of property Right across the street from the fire station the blue house No, it's next to the bus right next to that Aaron's is old Aaron's and house. Yep The bank donated that to us Yeah, well, they were they were really looking at taking a loss I was foreclosed on it was looking at the going for auction sale. They were looking at taking a pretty good chunk on that one So what bank was that? No, it was the money employees credit union And so they they got to write it off to a nonprofit for 96,000 or something like that Yeah, so Her commission Commission fees So we move forward with some of the work we've done we've got a gentleman who's on the department that owns an excavator He's come over done some site work, you know digging Yeah, yes, yeah, and we've had Two or three three sessions now where we've gone over and done work So we're we're trying to keep a rough estimate on that as well as far as in-kind donations and big donations And we're up over a little bit over a hundred thousand now that we've you know raised in donations so to speak Yeah on this But the one thing we are looking for in that aspect is at some point here We are going to start moving forward and we'd like to form a committee and we'd like to ask One member from the callous select board and one member from the woodbury select board to take part in that good So that there's fair representation. It's not happening right this minute So you guys have time to think about it, but I want to give you guys a little bit of a heads up That we would be looking for somebody To come forward. Yeah, anybody was interested in that. Yeah, we obviously would definitely be interested Yeah So the big elephant is the capital replacement fund Yeah, this is new for you guys. This is new for us It's something Paul and I started talking about shortly after I took over as president because we've never had a capital replacement So we wait until the truck breaks down and then we try to figure out how we're gonna See your president your president now and not Stephen remember Stephen Morse. He was the president We're trying to get duties separated properly because I was doing too much before right, okay That's right. Hoffner's not in the fire department. No, he retired from everything But I don't see much I heard he was literally on a slow boat to China Just because Steve and I are on the School board together and he just got back and yeah I was talking to him because it was supposed to be a three-month trip and then something happened They got diverted it turned out to be a world One cruise for that took like five months. Yeah, so yeah He's definitely not Yeah, this is something we've never done Years and years and years ago. They had a capital replacement fun It was like $3,000 a year way back in the 60s or 70s So it is it is a new concept for us, but it's it's a needed concept I think even somebody I can't remember if it was Denise or somebody mentioned it last year that they noticed We didn't have one It really is the way most fire departments are funding themselves as far as replacements Most towns are funding themselves for their equipment replacements their truck replacements So we basically took a spreadsheet that I did So I can actually see it now that's great Right so we listed out all of our trucks what we have and you'll see that there's two trucks up there One says rescue old one says rescue new I literally was creating this the day they Delivered the truck so I added both of them in because The pickup trucks are supposed to be replaced every 10 years so that you can still get some resale value on them And they're still functioning properly So that's why it's in there twice is to represent the cost of both trucks that will be replaced over a 20 year period So you're just to keep it simple. No, we're not No, we're not but the cost to replace the next one would be in 10 years and this is rescue to rescue to yeah That is the one you just put on your Facebook page. Yes. Yeah, we've got the old one We're driving right now because we're waiting we got the truck Well, we haven't got the lights and sirens on it yet And so it doesn't really look like a fire truck yet. We're working on it, but there are pictures of it And we're pretty excited. It's it's a nice truck and it starts on the first try instead of the fourth or fifth Yeah, that's kind of what you need when you're going to a fire. It's kind of important. Yeah So basically we have the trucks here the last item We got is that this leaves equipment, which is our big one, which is the scba cost and that you should be replacing every 15 to 20 years We're starting to get to that point where every time a pack breaks now We're looking at a thousand bucks fifteen hundred bucks. It's getting to the point where it's getting really expensive to maintain the packs We're required to replace the tanks next year the cylinders. I can't you can you get a grant for that? Sometimes you can sometimes you can't depends on what's going on You're got a grant for there did that No, no That's the usual straight you apply don't get Yeah, we all like to apply for all these things Yeah, we were over six or eight the last time so we kind of stop to tremendous amount of paperwork I'm a grant writer for the state of Vermont and the grants I write are nothing compared to these fire Fire they're awful horrible They're encumber some and for volunteer departments that don't have somebody paid to sit around and just deal with that You're gonna need a grant right crazy stuff like that great and then there's strings attached Disaster week we in the last federal grant we got would have been in 2004 We bought this equipment was a little bit easier to manage but it's still tough But we finally like you gave up after seven or eight ten years of getting nothing It's because it just aren't enough funds to go on a shrink up in the demand grows after 9-11 There was a lot of funds available for a lot of things But it's kind of dwindled out so now it's it's really tough. It's competitive You almost have to be a department that has no equipment at all And you're trying to start up or a department that's a lot of equipment But knows how to do a grant writer. Yeah, our has a professional grant writer What is CBA is self-contained breathers breathe Don't protect us for all the different So that's that's the reason why that's in there because it is pretty costly and it's pretty important as well So I added that in there So we get a general cost now that the total replacement cost was just under 1.6 over 20 million Over 20 million over 20 years Averaged out it was 79 5 which is where I came up with that basic number of 80,000 Now that being said one of the things I also wrote in the email is that we have been talking and considering ourselves as well about Reducing the size of our fleet for instance the engine one that we're looking at replacing is 20 21 years old and our rescue one is 20 years old Those are both through for replacement, and that's what we're thinking about combining together to make one truck Which would be a rescue pumper Figuring in the cost of a rescue pumper versus the two trucks being replaced drops that down another ten thousand dollars a year So automatically it's gone from 80 to 70 if we do combine that truck together like we'd like to do And there's obviously you know as we move further down the road. There may be additional Combinations we can make to try to reduce our fleet a little more We do have a decent size fleet, but it's very old So that was why we wanted to come to you guys early was to try to hammer out some details around the capital replacement fund How are you back to the building do you anticipate asking the towns for money? For the station at some point I would anticipate yes We were originally looking at Over a million back when they did the study Paul could probably discuss that better. He was actually involved in the Round one the round one Now we're looking down in the probably one to one three Give or take depending on what has to be added and what can be taken away, you know And obviously the donation of the land really Help push it a little further Because our fundraising goals always been for us like somewhere in the two to two hundred fifty thousand that we would do Funds raised and the labor in kind That was kind of our goal for ourselves. We're part way there We are working our way towards that but that donated house. It's a drill well It does we're working on getting it tested and we're actually that gonna be okay that location if you put a firehouse there It's probably not the great I most ideal location, but through the town study that we did It was pretty evident that the folks want us to stay there in the village. Yeah. Yeah, I remember that Yeah, so so I don't want to fight that battle and We also utilize that well Well, that's the plan if it we're sending a water test in it, but it won't be in a way You could be in the floor just through an access to it Yeah, yeah, so yes, it would probably be in the building, but it's okay to do that We just got all the water tests in so we can test it for E. Coli and Coliform and all the different additives because of the Other property next door next door, so they got to test it to make sure there's no What's the scoop of that store is that gonna become started digging out this That's gonna do with us. Okay attached to it. So that would be permanent green space that we'd have access to the space My understanding is once FEMA does it as a mitigation It has to be returned to its most natural state and they can only be gravel or green space Yeah, I think it'll look nice. Yeah, it's an eyesore now Yeah, who owns at the town? Well, it's still owned by private people, but the town has a purchase Again going by what I've been reading the town has a purchase and sale agreement pending a whole bunch of level studies of different things I don't understand my ability stuff So I'm assuming you're gonna come to us with a request and give us an update on call volume and Like you usually do with yeah, oh, yes, yes, we yeah, we were not trying to Subvert our normal meeting with you guys We just wanted to come in and discuss this a little bit earlier I knew there was a little bit of sticker shock like I said in the mail So if you're being upfront transparent get it right out to you guys and then you know after we get our budget Really moving with the department has been approved. We'll come back to you guys with a budget You know the actual budget itself So when do you think you might be wanting to come back? What do you have your stuff ready so I can make sure I don't forget to Next week Well, so we dropped the budget so what our by-law says the budget is given to the members in November We vote on it the December meeting, which would be the first Tuesday in December But does any discussions around the capital fund we could have because obviously we didn't get your feelings on it The sixth would be the fourth would be our Budget meeting meeting where the budget would be approved So we could come in on the 10th as well Well, I sent an email to the East Montpelier fire department folks asking them about the 10th and never heard that We'll take that you want to take it. I don't know if they're available to come on the 10th. They're not You can get back to us if you want Pretty hot I'll put it down and see I mean Meeting right doing it, but I hope not so I appreciate you guys responding to my My life a little bit easier to plan agendas Okay, I had a question On the bottom line on the capital plan total replacement cost averaged over 20 years You're saying about 80,000 Is there a percentage that you're kind of expecting that would come from callous and a percentage that would come from woodbury? That would be a 50-50 split. That's what we've always done in the past. So yes A year it's not $80,000 from callous. No, I'm glad you said that It's a significant amount, you know without a doubt and that's why I wanted to get it out early You know, it's definitely I think we figured it out. It was about two cents on our tax bill You know for most of the folks that own houses on the department myself included We're looking anywhere from 20 to $35 extra a year on our taxes for something like this. So it is a significant bounce However, we got to start somewhere. It should have started 20 years ago But you know, we can't do nothing about that. You can't we can't so we're gonna move forward We saved all that money, right? Yeah, right now. It's time to get a piper So this is 40,000 for capital expenditures Not including the regular the regular budget now the nice thing is that we do have the 17850 which is what both towns pay they each pay 17850 for the truck replacement funds That money's already spoken for for the next six years. However, when those loans run out, we wouldn't need loans anymore So that money would actually come back to the town. They'd stop paying that 17850 once those loads were right But just assume you're a callous or would be a taxpayer Have you thought about doing this a little more gradually instead of all at once the problem is is We've got two trucks that are due to be replaced, which means we need to do something We either need $600,000 to replace the two trucks now or we need to start doing this and mown one truck Reduce our fleet like I was saying so there there are options. However, none of them are great options and Gradually building into this should have started like 10 years ago, right? So we're kind of behind the eight ball on this or else we have to start borrowing money again and paying more Finance charges and we're still gonna need that money from the towns to pay the loans So you're gonna sell this rescue to old. Yep, and you think you're gonna get 5,000 for it Yeah, we are getting here so it's already sold already. It's having so I still go in this Actually, that was part of the estimate of the cost of that truck when we came to the towns That's why we only needed 7,000 a year for the six years was because We knew we were gonna be selling this for five grand already and we did a fundraiser of another almost 10 $10,000 to help pay for lights and things like that So tell me again the 17,000 850. That's what we currently pay now Towards kept truck replacement fun. Yep, and then we pay the regular operating expenses So we pay the 17 850 for how much longer six years So are you gonna ask for 40,000 before six years from now? Yeah, so we're gonna be you're gonna ask us for 57 850 total of 57. Yep Holy macaroni Well, that's a lot. That's a lot plus the operating It is it's a lot of money and we already spend a significant amount on You know, he's not clear. I know that's not your your issue, but it's gonna put our fire department combined budget up from 181 to To Lot first small town You know, we only have 1600 residents Okay, everything else is already included. It's just 40. Yeah, it would be a addition to the 181 Not that I don't value both apartments and all that but we have to look at yep the the tax piece of it because not only this but Not to get into the act 46 stuff too much, but our school taxes are probably gonna take a huge jump Because of act 46 so the merger thing and That's gonna be our school It's not it's not a good it's not a good thing. So I mean our taxes are gonna go up I forget what it was how many cents 17 cents on the Madrid reassignment of 2.5 million dollars in debt from other schools to our school so That's a lot That's gonna be a lot for our taxpayers to absorb all in one fell swoop. Oh, I understand. I'm a taxpayer myself I get it That's it We're picking up our every place we can including you know, which doesn't show on here because you can't guarantee What you're gonna sell all these you the rescue we know we got five grand for you know, assuming we're gonna get 80,000 for engine one That's Hope years we get 80,000, you know, we may not we may only get 60 But if we do get 80 that brings down You know a little bit here a little bit there Hopefully, you know, we can make this look a little better for everybody, but we can't assume we're gonna get We are still looking at things, you know, if you guys can You know suggest something that you think might work if you think we should Start with a little bit lower amount and try to build up over the next year You know, that's why we wanted to meet with you guys at the time, right? No, I appreciate that but I would just ask you to think about this when you know What we're paying total for fire costs And then we got this other piece to think about I mean, we don't do the school budget But we have to think about the big picture. So I would just ask you to maybe sharpen your pencils a little bit I don't want to sound mean because I'm not trying to be but I know and that this is probably gets into a little bit sense of area point of pride almost And I know you're separate fire companies, but have you ever talked with spoken with met with he's one pillar fire Company to see if you guys could work out a Merger or something. I don't know There'll be a lot of savings like I think your departments and sharing of equipment I think that they this has been brought up before and they're two different districts or something. Oh, that's right That's right. There's a whole other town in between the two towns That you're talking about merging that would be unheard of and you'd have to build stations in between to Well, it's one town's cows Yeah, I know but you're talking East Montoya way over here at Woodbury over here in another town in between With no station here. Yeah, I don't know. I was just trying to be a tough sell We're gonna probably wind up spending more money on stations than you would on the top of trucks Yeah, we're just trying to throw some ideas out there. It's not like it's a little bit We're all thinking about ways to make things more affordable. Absolutely What's the rule of thumb you said another we would have to put another state build another station I presume you meant in between is there a rule of thumb around Access response usually it's about the ideal you'd like a firehouse within five miles of everybody's house is ideal ISO That's what they hit you up with there's there have been folks that I've gotten calls on our end of town for that Couldn't get insurance for example because they're too far from a station. They're getting really fussy about that Yeah, I know I'm dealing with a lot of it We pay a higher premium where I live because we're not five miles from any fire station I get I'm getting a number of calls at our camps where people have built big homes on these camp roads and fire apparatus Can't get there and they're losing their insurance. I usually get the call first Well, can you bring a fire truck down? The answers usually no unless you fix the road Right, and they don't want to then they need Lloyds of London Because the gap the gap for getting regular insurance to Lloyds of London is about 600 bucks a year compared to 2800 bucks per year So that's kind of the difference the fire department makes. It's a big deal You know when I lived in Woodbury and was in process of moving here I I always thought that Woodbury was having a hard time getting recruits even back then And I always thought it would be good like if we retire a truck, you know, it's not something you want to rely on First response all the time But if we could instead build that because the small heated building you know as big as this To keep a truck in callus just a tanker with a pump on it So you get that first thousand gallons of water on the house by the time you guys get there And it would be a way to recruit Maybe guys in cows who think well, I'm not he's my prayer I'm not in Woodbury, but hey, we need someone to make sure this little place stays warm The trucks are maintained and and then that person will be a first responder Because now he's up there up the hill and he could get to the callus fire you get that First dump of water on it and by time you guys come to be less sweating Right, and it would be a way to you're giving these trucks to dump in these trucks. So cheap you just dump it in a Small heated building in callus, and I think you might be able to get some recruits I know that would probably be sent me to join. I think he's my prayer already gets recruits from callus We haven't been able to get it. No, I'm saying that might have sent me to join Yeah, the toughest thing I found Because my fire chief is the money's not fun to ask for it's not fun to get really hard to get members It's right juice so difficult. That's my highest stress point actually as much as I hate coming to talk about money And the higher on the list for me is people Yeah, it's so hard to get volunteers and to get them trained and to get them with the insurance companies now requiring the Physicals and all these things we got to do right, you know, it's just really challenging So that's my highest hard-earned level as people. Yeah, the folks are the most valuable thing we have actually I'll bet you if you're was just for instance If there was a firehouse in Maple Corner, there's a one truck firehouse just for a tanker They tanker with a pumper pump on it. I bet you'd have people lining up Just in just in just maple corner people have almost self-interest. I'm sitting on the other side of that coin is trading No, I know we train four nights a month. I know I was a fireman and that's what stops people from being 200 I'm aware but when it's in your face and the buildings there might get sent in company But if you don't go to the training, it doesn't matter where the house or the truck is if you don't come to the training I don't want you in the truck. No, I know to be a member. That's that you have to do the training I understand that I'm saying I might have sent people to become Forced to get certified There are two trucks in Calis. There are fire trucks in Calis not fire trucks in Calis, but there's still not interest Okay, Calis T small clear alliance my bet No one positive. I don't think that's last year. We had our ISO rating improved from nine to eight To so anyone know what that means that means you get lower insurance rates Because that's tough for the amount of training drills getting water quality Well, that was a positive. That was we've worked really hard over the last three years to get them to come and re-rate the rate Us which was a big deal Ready for questions from their audience sure That's a great chart I love that column that southern column replacement cost per year That is a beautiful illustration of the incremental cost of a new truck of an additional truck So like your first line the 98 truck cost per year that That's a very good clear way of explaining it and that's and you're exactly right to own the truck You have to think about what it's going to cost to replace it So if you had if you eliminated that first truck that would be $9,000 less off the total replacement cost for Calis Look at that first line That's That's about $9,000 less that's about a half cent on the tax rate. That's a significant savings. So every time you can Right And I know you guys said you were thinking of that there's a huge benefit obviously right there Yeah, and that's it the rescue pumpers that we're looking at are about 450 so they are a little more expensive than the engine But still when you replace the rescue one at 300,000 and the engine one at 350 that's 650 You're saving two hundred thousand dollars By combining that right because to be honest with you. I think this is going to be really hard to do For this much this amount of money this you know, $40,000 more And at least at least this year till we figure out what's going on with this merger, right? I mean even if you could know better next year I know I'm just putting it out there that I think it's going to be really hard to sell and just follow even for us And we know how valuable the services that you all provide are and how essential they are when you need it You know, so we understand that So like I said, we're open to suggestions. Well, I think the one that you know that Scott just pointed out is a good one Well, that's what they're doing. That's that's what I already said. We were doing as I wrote that in the email Right that drops about down about another ten thousand dollars a year, which is only about five grand For a town because it is ten thousand overall But every little bit we can keep working on it And like I said, this was a rough tap and this was really about the sticker shop because it is a big sticker shop I have to say so But once we once we I could create another spreadsheet where we drop down those two trucks into one You know, and like I said that rounded down to the replacement funded 50% of the need and then the makeup is a town meeting day You know like we've always done and then it's less of a At least right now and then down the road if things look better if you could So 50% of what we need of the 40 did the 20 I'm just suggesting Okay, no, that's why I asked for and then it's gonna come up short next time you need a truck But then did you do the makeup a town meeting day at the time of truck campaign? Yeah At least to start to get you to where you want to do is that I'm trying to eat them well I had a question the replacement costs. Those are new vehicles. Yes Yeah, the the used vehicles to be honest with you You have to buy something that's 10 15 years old to really save any significant money Which now means you've got a five-year truck Well, and didn't you guys you guys want one that was already the demo. Yeah demo, yeah, we saved quite a bit of money last time We do look around I'm still gonna have this argument with our We just go to them and give them the numbers we don't actually Have a discussion with them like this because they call those to the town the taxpayers in Woodbury. Yeah They vote on it we just put it So we still We'll go to them that's in December as well Let's go to them. Yeah, have a have a sit down run the numbers with them explain what we're doing. Yeah, and they come in March And obviously somebody would be here We could send somebody over for town meeting I think that's it doesn't pass for that money when we actually bought the truck, right? No No to talk to we're gonna start with a capital Yeah, I mean you guys usually provide somebody to come and talk So the last couple years of our idea last day I know the last couple years we having as we put the truck stuff right in the right It's been a budget. Yeah, right. Yeah, it might be good Just a few might be asking our questions what to be there. It'd be good back up especially if any anything Outsized any kind of unusual increase, right, which the capital equipment on would be I'm glad you guys are thinking about it and working on it. It's good. Something you really need All right, well, thank you very much We'll send you a new sheet and then The 10th will be good to go. Okay, I'll let you know for sure. Yes, ma'am What the schedule really looks like sure that's fine. All right Good night. Yes God is anybody else Anything you want to update us on We'll be applying for another To The total grant will be 13,334 the 60% federal share Will be 8,000 the 40% town share will be 5,334 And I think you'll remember that HBC has a really good record Covering that match with volunteer hours So it's up to you you could put 5,334 budget for match 2019 CLG grant Or you could put a lower amount It's it's average shadow over the last five years or so at about 2,000 but And this is the lowest amount lowest total Okay, so I'm gonna say HPC CLG Adamant Right now everything's out there on the pie in the sky. Everybody's dream And okay, so you're saying 5,000 5,334 Yeah, I mean cash You asked for the CLG, it's great. We're good. Yeah, you are good. You are very good. All right Anything else you want us to know Well, just that we decided at our last meeting to include Adamant include a national registered designation for Adamant All the other villages in town and all had a state designation of historic district Adamant never did It's really a interesting place and the hook is the co-op the heart. I mean it's start the Caution collector co-op started there. Yeah. Yeah, it was a huge thing in the whole co-op movement The Striking Italians from Barry when they were in strike they came to Adamant. Is that right? And they brought their entertainment with them And the whole road is Sodom pond where they built that back road fill that with granite northern the block And was the Adamant co-op the first one in Vermont or the first one in the United States. I know there's a story It's the oldest existing one Yeah, that's pretty. I mean, I think there's some really good. There's some great stuff. Yeah, and then you get the music school. Yeah And this year will do something we hadn't done before which is to do some collect some oral history So we'll do some of that with volunteers and some of that with our professional historians. So we hope to talk to you some of the Some of the really oldsters in Adamant, right? They're still with us and trying to record What they would yeah, right? I didn't like that. I'm sorry. The village was first referred to as Sodom Adamant because Up until 1903 Really It was a hotbed of socialists But then wasn't there It was one of it that was the minister's wife who said this is not okay and let the campaign change the name Oh, really? Yeah, I can see why that might be Wish right right and job success. Yeah, great Anyway, so it deserves some more recognition. Yeah Great All right, next up Let's do highway I had In the end Sandra will be the main keeper of the spreadsheet so anything that we do Last time we talked about That erosion stone that was a new line item We added Urea To the fuel gas oil line There it is and I had a rear had a little weird stuff with the Those columns aren't big enough now, but anyways, you can see where I made the changes that we talked about and we talked about adding back in a Supply line item for the office kind of area and Gp Rgp Yeah, so just a quick update They've changed the fee for our Just our town or skateway well now they have like the classifications of Population versus mileage and we fall into the second category, which is that Oh Put that toward a fire truck Box 5048 Yes You said 13 Let me just get this one down so 1350 Toby. Yes, okay, and what were you talking about? When I asked which line You you said mistakenly you said a number that was a $6,000 number, and I thought that sounds pretty good 6,000 So 1350 all right, I'm sorry Toby go ahead. The other thing is I guess the question was whether or not the salary line I was in our proposed budget included me and it does. Okay. That's what we weren't sure of Okay, I guess the other question about was there any possibility of a merit raise in the next year And Alfie and I discussed it, and we think probably one person would be asking for a merit raise of 50 cents Yeah, but so you can look at that as a 50 cent over the year time as I think it's 2040 hours is the standard so that would be roughly a Whatever it's $2,000 additional cost And Yeah, we still don't have insurance Figures yet, so Sandra's been working on that so as soon as we know we'll let you know she'll fill it in Yeah, I think I think that's it for right now Oh, and we talked about a warrant item for a used Tractor for doing roadside mowing Just I don't know Alfred updated you or not, but that's it's in the minutes Tractor and So I guess my question about that piece of equipment is Who's been operated are we hiring a special person to come in and run it? So the idea was we could hire someone's for summer help So if we hired a part-time Maybe you and Alfred can think about it what for full time but in the summer right full-time You might be able to get some An hourly rate, but maybe you guys could chat about it No, right, but that's what I'm saying you guys could talk about it and see what you might come up with for a guest in it And again depending on how long I Think I grew up. I think is at least two weeks solid when he mows one cut. We're not doing it twice So that's a whole month of I think it can individual Yeah, we're talking about you know continually. It's all the guy does John, what are you doing all summer? Working you're a select man. You can just yeah, I know you're covered. You can just go out as well Yeah, we're looking for a lot of qualified Part-time person now this lady's got deep farmers. It's in her DNA. She's got little gears in her blood Yeah, so again, so I get looking at That cost versus the one-time cost for Doug each year is something you got It's a different totally So and the other side benefit we discussed is With those sidearm mowers you can when you have that lower growth creeping over the road so you can just mow that to Doug doesn't do that or I don't know if he's capable. No, he doesn't but be careful about that because if you have people that are sensitive about trees You're gonna know I know For all calls to John So let me explain further My clarification is that's not part of the routine But if you guys are doing a road project rather than having guys doing this all day in this You call it the young fella or lady up come on by you know peaking brook road We're doing a bridge project or whatever the wide the ditch project and they would hit that for you Okay, I'm just I'm personally worried about that Because of the sensitivity about trees and and people in this community and how they view the roadside, so We cut it back to the nub on the tree and the tree is healthy instead of slashing half of a branch off We we do Thinking of the maples, I'm thinking of the this brushing between his alders All that stuff. I'm not talking about you know This is all just concept now But if we ask the voters to spend the money on this we need to have a plan for the ultimate use I want to make sure we're serious about the plan Before we ask the voters to get us a tool. It doesn't necessarily meet what the voters want The cost of the equipment what we come up with for what it would cost for 12 weeks of a part-time person for the summer It's all going to play into it, but I think we have to start looking at stuff I'm just putting that out right you guys to discuss because Right now we're trying to be proactive These are these are the things that would go into a thoughtful policy on when you prune and when you mow and So I mean I think I think the other thing that we should seriously think about is there's A piece of equipment just like that in East Montpelier right now We should get a trial location and have them come and do what you're suggesting and have people look at it and say Yes, or no If otherwise, I don't want to go to town meeting and push for $60,000 worth of equipment and have everybody's Result is in your concept. Well, we know you're talking about the vertical mowing. I'm saying that would have the Capability of doing that. This is meant to be a roadside mower Okay, but those roadside mowers have capability to get on the interstate You see the guys who mow they actually cut the brush back as well I'm not talking big maple trees and I've seen I've seen the town crew in East Montpelier butcher the roadside with that new mower All right, so it requires a skilled Experienced operator Again, I'm just pushing those things right to make sure that it gives you an option And if you guys decide this doesn't make sense and you don't use it, but it's primarily for roadside mowing But right now we have a you know a rear side mount mower that is a little less How should we say out of control because if someone with an operator with that boom thing gets in the wrong place It can really make a mess and I've seen it in East Montpelier during their first year on the low stuff Oh, yeah, horrible horrible mess. Would they get into the mud with it? Yeah, they dug up the side of the road and threw stones all over the place and you know There's there's a technique that yeah, it's over there on the end of a boom and you need to sit here and tell it Yeah, don't go too low and Again, I'm just saying right maybe we need to look at a rear side mower as opposed to a boom mower If that's what you want to do if you want to control what we do That's probably an easier solution than Okay So here's our first look Kated you have it up on the screen or out our clip clip. So here's your first look at Some proposed numbers for The office and what it's considered the select word budget, so we don't need to go into detail tonight About this, but if you could just start taking a look at it. There's anything jump out at anybody That you would like to discuss our legal fees have gone down So I don't know if we want to You know, that's a significant line item. We could think about reducing that somewhat But you never know what's going to come up. So I would caution on that um Professional audit we are over budget currently But I think that the amount of an audit every year will stabilize now because we've got Two good audits behind us Sullivan and Powers are willing to continue. We've got their letter that we talked about and it's The annual price for that We're looking at like 14,000 14 a year so So is the professional audit line item different from like our old auditor? Yes, two different things, right? It is different And that's why I had it change. That's why I said that's why I changed ahead of Santa chained it to professional auditor Audit as opposed to auditor And we don't have No, we have a plan that we want to bring to the select board probably next meeting That we'll talk about a little later and you said legal fees You would caution but you mean going below the 15. Yeah, I would caution Going any lower, but we'll see how things sugar out with everything else that's going on We have not been using a lot of our attorneys time He's hiding over there in the corner So he's not charging cheaper in the corner, you know, that's what I'm gonna say. You're not a cheaper over there And you know the listeners are going to come to our meeting on the 12th and And We need to have a discussion and I'm just trying to put some stuff out there so you can be thinking about it They're not going to want to do this forever the tasks of town listeners is like Exponentially grown just like it's a real job Just like the tasks of the treasurer have exponentially grown in the town clerk because there's so much more reporting requirements And they're just finding it really hard. You had to go to a ton of trainings And I did ask Jim Barlow who is still hiding About a professional Professional assessor And because I asked him whether or not we would need to amend the charter To have an assessor and he says you don't need to amend the charter to move from elected listors to an appointed Assessor apparently when they're Appointed they're an assessor when they're elected. They're a listener just to make people like me get confused It just requires a vote at the annual town meeting and there's a process in Statue which I haven't looked up But I don't I don't know if we're gonna need to do it this town meeting or the next town meeting We're gonna have to do it one of the next two years And we're meeting with the listors on the level 12 Well, we're gonna lose the listors this year we need to do it this year, right? Well, that's what we need to get Delvin further with the listors next meeting on the 12 Probably increase our IT budget Yeah, well, it's just there's so much there's every technologies or IT replacement We're having some looking at our options for IT support I was just gonna say it also Just to sensitize everyone there is a greater ever exponentially increasing concern with regards to security and ransomware ransomware Spoofing different types of cyber attacks And it's it's snow balling Right even faster than you could imagine it. So when we went to cloud-based storage And this is already years back when I worked in my last job as well RB Tech convinced them to go cloud-based and us as well My concern was that cloud-based storage pose an added risk And then I was told no and then the cloud-based storage places got started getting it and then so I'm wondering are we like Shooting ourselves in the head or at a foot bike constantly Taking the easy way out in a short term like we don't buy a server So we're storing it on someone else's server. Well, we do have a server. That's what cloud-based is right storing We're backing up on a remote server. It's at the end of the day. They're not gonna lose money. I Understand there's efficiencies, but we're also relying on some stranger and some corporation To keep our security as foremost in their minds and we keep seeing Facebook You know Google every the highest of the highest end Tech companies are failing at this miserably. I don't know why this makes sense well, what we also learn to is that this ransomware stuff if towns are hit and People's personal information is compromised. This is at the state. You remember that was at the state kids charge us a fine And it's done and it's not cheap sure because we haven't because you can't show that you were doing The issue of The cloud-based Some of that is even beyond our control We use Nimrick we aren't ever gonna have that all that information And so it's out there the Even though we hear about these large firms being hacked and suffering breaches. They are infinitely more Have infinite more resources to deal with it Than our little town, but they're bigger. They're bigger targets. They don't they don't say What tiny little town In the United States can we target? Let's look for the littlest town I'm gonna send a bot out that's gonna look for any server that is unprotected. It's vulnerable, right? I'm not suggesting it might be A larger town it could be the central Vermont Humane Society. That's what happened to them and Wendell's furniture So I mean we're just putting it out here what we're gonna need more protection More with more protection comes more dollars and every time the teachers So well well arm the office staff is that the plan your arm will arm them with laser computer deletors server deletors smoke laser sharks So we're gonna be we're gonna work further on The figures, but if you guys could start looking at it and Questions and ideas things like that that would be really helpful. Do we actually we don't keep Personally well, I guess personnel we do that's probably the most well. There's what you got all your taxpayers with all of their addresses and social security numbers and All that stuff that's Taxpayer social security if you have the income sensitivity And you have all the bank information For people, you know, it's the if you think about it. There's tons of information and we have a Responsibility that I just learned about last week that I didn't know that we could get charged some kind of fee if we aren't doing our Due diligence on protecting the information and I see Jim frowning I Okay Yeah Well, and the people that are on Sons from on ISP would probably be interested in that as well, right? the thing other thing to understand about Identity theft everybody always thinks of the big Pieces of data the social security number the date of birth But the value of an ID dark web Increases if you have more of that secondary data if you know The mother's maiden name the day you were married the town you got married Security questions your pets name. Yeah, think of all the questions security questions that you set up an answer Mother's made all those little pieces of data make an ID that's for sale on the dark web That much more valuable if you can offer that full packet so they're not looking at just So they're not just looking at you know those main numbers They're looking for those little pieces of data that they can tap into and yet it's amazing how much of it is just readily available Publicly anyway It's really scary No, no, I think you turn the switch off and stop using the computer for everything Then go about start black to come in or down when nothing's connected. Yeah No network computers on our system So anything else see from our discussion when we met last week with the office staff that you can think of I mean I think the IT professional audit We're honing in on a phone system. Yes, and Did you just did the office staff get back to you they did not get back to me But we've put some proposals in front of the staff with some multi-line systems that Rangered price anywhere from a thousand down to about seven hundred dollars that would give them what they've been desperately asking for So do you know what you may be able to do that sort of rather than do you know what computer DRA? That's not the name of that Other vendor is it? Licensing fee. Oh, it might be but it's ten thousand dollars. So I don't know anyways We'll hone in on figures. I'm just pushing everybody so we get this done This whole thing wrapped up in a timely manner because I just keep having flashbacks to last year when Yeah Yeah, and I I think I have PTSD for now. Is this in the folder? Yes, yeah And it's my fault because I got it to Katie late So I didn't have a chance to send you the link that I will And we're going to start going in I guess our department figures at some point You know those little numbers to the far right seven. There's a page the last page Is a little Yeah, they're kind of like footnotes See John so it keys it back to that and I haven't really Had a chance to study it in full detail yet either because we just barely got it So who came up with this or the initial one did Sandra give you this or you had this Yes, Sandra put together this spreadsheet We met with the office staff last Wednesday and went through a little bit of stuff just to start getting the ball rolling And then the office staff is going to come to talk to the select board next meeting Cliff can you scroll down to the where those Left the ledgers. Oh wait, it's a tap. No, it's a budget. It's a separate tab job. Oh, that's the explanation Okay, that's what we that's right what we need to understand. Yeah Do you guys want to talk about this any further or would you like to rather look at it? Okay? me Comments questions from the audience Yeah, it's the most important It is the most important job we have like a budget budget budget spending people's money All right, so We have a draft letter in support of the appeal on act 46 and David Kelly who is an attorney lives in Greensboro and has been working with the folks that are not Supporting the merger he and Charles Miriam Miram and Miram and Are donating their time pro bono There is a whole team of legal people that are helping mostly for pro bono And last meeting you'll remember we voted to join the lawsuit, but lawsuit is the incorrect word It's to join the appeal So there's the letter and I went in and Made some suggestions Kidding What's here now? Yeah, you said it just didn't get added to the folder so we can add it to the folder I just basically put the names in the blanks Yeah, if you look at the one I did this basically all the same thing I bet No, okay, I didn't get it so I didn't have a chance to send it to Katie I wonder if we look at the one I did it's pretty much the same. Oh, that's why they were two I only opened one there are like three in a folder. They're One of them one of them the changes I made didn't take so I had to do it over So There it is Got the comments on the side. Oh, I say you know more about I just rewrote the I got rid of the blanks So basically it was putting in from the callous elect board That's I wrote it from Denise wheeler chair callous elect board because you are signing as a chair and I got rid of all the stuff school board Student I get rid of well pull up mine crew. Yeah, it's less confusing. It's just it becomes a regular letter Yeah, I put it I did it according to the way that we agreed with putting comments in so Denise you use the phrase letter of support Did your changes make it a letter of support or did it stay an actual letter of engagement? So what are you trying to do other engagement, okay? It's hiring Um, it's hiring them hiring them the group illegal Whatever team is that what they're calling? And when you made your changes Like it came through because this is pointing back to the original The David sent to Denise. Yeah, if you have it handy, you can just set it to cliff now. Yep Let's do a separate email Okay, let me find it here. Let me sense So Alfred it while they're doing that. Did you have anything else? Okay No, because we got Jim and Oh, you need to get them done though. Especially the credit card. Okay, so compose a new one Well, did the rest of you look at the letter to get the idea of what the letter is really about? Yeah, any thoughts or concerns questions problems What the Yeah, I mean I've we the minutes from last time are clear that we agreed to Join whatever it is we're joining right. This is Pretty straightforward And I feel like we had the discussion last time. This is just like, okay, this is the letter So do you want To just go forward and somebody make a motion to authorize me to sign this letter based on let's do that Could we have other we have other stuff we need to get get to I make that I'll make that motion All right for the discussion What was the motion? I'm sorry to fill in the blanks fill in the blanks and I'll just sign it Oh, well, you'll see the blanks. So come on here Just we are in the essence of time. Yeah, it's just it's basic. It's so Denise's chair. She's signing for us The chair to select board and it's the town of callous engaging right school board So and everybody said they've generally looked at the basic idea of the letter So I think we're good. Do we have a sense of what other towns are doing this every Berlin's doing it as a select board? Yes, okay It's middle sex doing it. I think middle sex is doing it as well irisburg did it I think stowe's gonna do it Yeah, I was always getting more probably greensboro is going to do it So that I mean that's just what I'm now they're talking about going at the craft's very right forcing them into a Unthought-about new district with this is unbelievable seat of your past up here, right forcing them into a district They would create some whole cloth with hardwood I'm not kidding So anyway, so in the essence of time Sharon made the motion Cliff seconded it All those in favor, please say aye Any opposed So if you get me the letter I can print it off at home and sign it and Send it back to everybody so and put it Send it to david kelly All right, I'm moving along Um Like to We can do the My update, which is very few and far between this meeting And minutes after we do executive session if there's people are still awake All right, I would entertain a motion to go into executive session per Katie you've got it from the last meeting um And I forgot to write it down for here. Oh, I know I have it here per For negotiating is occurring a real estate purchase or lease option one dsa 313 a2 And I would suggest that we invite Um scott bassage and greg pelchuk to join us and our count attorney tonight Finally anyone and we shouldn't you want to go to alford? Yeah. Yes Yeah, okay