 Or we can we can go up to the cog up top and again into the accounting and settings and then on the expenses tab over here We want to make sure that that this and I think it is now checked off by default that we're gonna say Track billable expense expenses and items to income So you have a single account or in multiple accounts now This gives you a little bit more flexibility because again you would think that it should now pull in to an income account But it's still not completely flexible because like if I go back in here And I look at that and I look at that item right there And And if I look at it, I still don't have a product or service This is the thing right here that usually allows us to tell more specifically which income account It's gonna hit so QuickBooks may still have to use kind of like a generic Income account for all the billable items that it's pulling over into the invoice which might be fine But again, we don't have that that as much Control as we do if we were able to use items in order to create, you know The invoices in the sales receipts So let's do it again and let's see the difference. I'm gonna close this out and then I'm gonna go I'm gonna go back to the first tab again, and let's make another one I'm gonna go to the plus button and I'm gonna do another check up top another check again and Repeat a similar process office depot out of the checking account same date numbers correct now It's trying to memorize the last transaction, which is nice this time. Let's make it for 200 just to switch things up a bit I'm gonna make it billable again, but now I've changed the options and this time I'm gonna put it to that 3005 which was the sub The sub customers. Let's do it to that one this time. And so that looks good Let's save it and close it. This is gonna record a decrease to the checking account the other side going into supplies That's good. The point we want is to pull it into the billable item After that, so I'm gonna save it and close it and then let's make an invoice I won't check the transaction because we should the transaction is fairly obvious on that one Let's go to the invoice now and say we went to job 3005 3005 so now it wants to pull that in again So we're gonna say alright add that add that one over poor Favore and then Everything looks good. Notice that down here It's still I should have added in the description that it was office supply so it pulls over so I'm gonna put supplies here So that they can see the description notice again though It doesn't give us as much control But hopefully even though I don't have an item quick books can then apply it to an income account at least picking an income account To put it to as opposed to Decreasing the expense account so that's gonna be the goal this will increase accounts receivable the other side Hopefully go into an income account that quick books is gonna make up not based on the item But based on the fact that we said it was billable and we want you to put it into an income account So let's save it and close it Go to the tab to the right and then run it and then if I go into the a to the r We can see this one went up that looks good Let's go back and then tab to the right and run it Actually, let's go back to the reports and then run it and then now you've got this other income account So they made up an income account billable expense income account So that's nice, but again you don't have a lot of flexibility to change that that might be more than fine though You might say I don't need any more flexibility for that as long as it's in an income account I'm happy, but if you needed more flexibility than that You'd need to come up with a system where you can use items to apply to the accounts You want possibly that being like services for example Now another method that you can try here is to set up an item But it's a little bit more complex for most people I think to when they're when they're setting it up But if you wanted a little more control You can try when you're entering the expense or check side of things for example to instead of Just adding a category here. You can try to add an item So let's say you're paying the same supplies expense you can basically set up the item and say I'm gonna make a new item down below and I want it to be like a non inventory item so that it's not tracking the units of inventory But it's gonna have both and like an expense side of things and as well as a sale side of things And then if you were to say that the item Name is gonna be supplies Let's say that you're gonna pull over and then the category We'll keep the category there. I'm gonna put this description supplies I'm not gonna put an amount here because I'm gonna populate the amount every time and then on the income Maybe I want it to go to services and that gives me the control That's where the control is I can put it to services as opposed to the billable income or whatever they use I'll say it's non taxable. So I could say it's a non taxable item and Then on the purchasing side of things I'm gonna have a cost. I won't put the cost here But the purchase account instead of going to purchases Account or like cost a good sold or something like that. I'm gonna put it to supplies Expense so let's say supplies Office supplies or I'll just put it to supplies I think we've been using and then I won't have a preferred vendor. So now when I buy Supplies from office depot I can save this and I can then pull it in and I'm not gonna use The category and just record it to office supplies But rather I'm gonna use the items and then I'm gonna make it a billable item And the item is driving it on the cost side to post it to the right account Which is supplies and then when I pull it over to the income account The item now allows us to assign the proper item account We want to use which was the revenue account that we used So that's a workaround that could be that could be useful But I think it's also got its own problems because of then obviously you have to use items as opposed to categories It also causes some issues with the bank feeds because if you're Populating your payments through the bank fees like many small companies will it's more difficult to you to add an item in That case you can you only have the capacity possibly to add the account So that's a but that's a method that could be useful For some people if you want more control about the income account and to try to use the items in Conjunction with the billable thing So just an idea to think about I won't record this now though So I'm gonna say I'm gonna say do you want to leave without saving? I'm gonna say yes Now the other thing we just touched on is the differences between if I go into the sales tab and the customers We've got the customers that we set up in a prior presentation as a Sub-customer or a job would be the name from the old or the other version QuickBooks desktop version And we saw that we can run reports, you know by customer in here And then we also have the projects which work in a similar fashion although you can use them together because you might have like a Customer and then an overarching job for them or a department and then you might have the projects attached to Like a sub-customer or job for example, but just to look at the projects over here We we then Had some information for the project which we mainly did to project number two So if I go into project number two now, we've got the information related to it with the the income and Expenses that were assigned to project number two and then it gives our recap. We have our reports We've got the transactions that we can see here invoices The billable expense to check and the time charge time activity that we can look at project reports If we want to see the reports themselves, we can have the attachments over here and if I went into the reports the overall reports Then I can look at we have this project Project profitability summary that you could you could run that as well from we'll take it from 010123 to 1231 23 and run that so you also have, you know, this report that you can take a look at So the projects this job cost kind of system is a whole a whole nother thing We do have courses on that in and of themselves Be careful when you're thinking about the different tools that you can use you got all these cool tools now You've got jobs which are now sub customers with and you also have now the the class tracking location tracking tags and Now the projects tools