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Bienvenido a la reunión de la ciudad de Santa Rosa City Council. .el ese zoom a la 26 de agosto del 2022 el momento está ahora 3 a.m. es a la matsut, ¿puedes llamar? Sí, gracias, presidente. ¿C容adeep Shwedhound? Sí. ¿Celso miembro Sawyer? ¿Celso miembro Rodgers? Sí. ¿Celso miembro McDonald? Sí. ¿Celso miembro Fleming? ¿El presidente Alvarez? Sí. Let me circle back. Councilmember Sawyer, are you joined? You can hear us. Councilmember Sawyer, I see you. Can you do you hear us? He's no longer with us. We do have a forum, I see. Well, we make the connection with councilman members Sawyer. I see that we do have forum. Let's go ahead and move on to item three point one. Madam city manager, we'd like to introduce a cycle. Thank you, Vice Mayor Alvarez. Good afternoon, members of council. Item three point one is the city wise pavement condition update. I would like to introduce direct deputy director Sprinkle, who will be giving the presentation. Thank you. Good afternoon, Vice Mayor Alvarez, members of the city council. I'm Rob Sprinkle, deputy director of transportation and public works in the traffic section, which also encompasses the materials engineering lab section. It's been some time since we presented an update to council on our current pavement condition for the city of Santa Rosa, and it's our pleasure to be here today. I'd like to introduce Andrew Kazel, our materials associate in Dan Baker, our quality control associate from the materials lab, who will be heading up today's study session presentation and discussion. We have a lot of technical information to go through today and these gentlemen are the experts to help explain it. So with that, I'm going to turn it over to Andrew. And thanks, Rob. Thanks everyone for joining our presentation today. We're going to cover current state of our city street network, future projects, different treatment types that we're attempting to stretch our dollar to the maximum and funding needs that we'll need in the future. And with that, I turned it over to Dan. Yeah. Hello, everybody. Thank you. Thank you for having us today, listening to us. Go ahead and go to the next slide. Yeah, so basically we'll go over what is PCI, look at our current network condition, our current value of our pavement system, project selection factors. We'll take a look at some of our types of pavement treatments, examples and cost of each. We'll look at some future projects and our current trend on our current spending. And then we'll open it up to questions at the end. So go ahead to our first slide here. So yeah, what is PCI? PCI rating system is broken into four categories. Good at risk, poor and failed. A good street is basically a brand new street as a 100, all the way down to a zero, a completely failed street, basically be like a gravel road. So yeah, let's go ahead and go to the next slide. So here's an example of a PCI of 80. PCI between 70 and 100 is classified as good and is currently 47 percent of our overall network. You can see a PCI of 80. The street shown here has had some preservation treatments to it already. It's been slowly sealed. You can see some cracking starting to show through here. And so it's it's ready for for for their for their maintenance, for the preservation. Go ahead to the next slide. Here is a PCI of 62, an example of a 62. 62 is actually our current network average. PCI between 50 y 69 is classified as at risk and is currently 21 percent of our network. Go ahead to the next slide. This is a poor condition PCI. The street shown here is a PCI index of 35. PCI between 26 and 40, 49 is classified as poor and is currently 28 percent of our overall network. Go ahead to the next slide. This is a very poor condition or a failed condition PCI. The street shown here is a 12 and the street, these streets in this category are currently about 4 percent of our overall network, streets in the last two, the poor and failed conditions require full reconstruction for treatments. Go ahead and go to the next slide. We wanted to show you our current network condition. This is a map of our overall PCI index. It shows the average of being 62 and it's color coordinated showing the different, the four different categories, good, at risk, poor and failed. All right, go ahead and go to the next slide. This is our current dashboard of our street saver program. It shows a breakdown of the PCI by roadway type and also by network area. So you can see the PCI by our main arterials, our our collectors or transitionals and then our residential and local roads. And then down below you can see how PCI is broken up by by network area. And then again, it just shows the map there. The pavement management program the street saver allows us to categorize and track our network condition and helps us with project selection overall. Go ahead to the next slide. So how do we stay ahead of the curve? The first statement here is kind of our preservation first or best practices approach. I'm just going to go ahead and read these for you. Maximizing paving dollars and extending roadway life through pavement preservation by keeping good streets and good condition. That's kind of our overall philosophy. Then I want to read you a little quote from roadresource.org, which says pavement preservation is a cost effective and greener approach to getting the most life out of your roads and making taxpayer dollars go further. In addition to cost efficiency, a pavement preservation approach is known to produce fewer greenhouse gas emissions, consume less energy and provide faster application times than the alternative conventional approach, which would be full reconstruct of a road. So go ahead and like I'm going kind of fast through these, but at the end we'll open up to questions and you guys feel free to go back and ask anything you need. So here we wanted to show some of our treatment types that we utilize in our pavement program. Crack ceiling, it shows the cost of each also. So crack ceiling, which is approximately a dollar per linear foot, slurry ceiling, $4 a square yard and Cape ceiling at $10 a square yard. Those are more of the preservation type approaches. And then a little more robust type treatments. We have overlays and reconstructs, full HMA asphalt reconstructs and PCC concrete reconstructs. And you can kind of see the life expectancy and the cost per square yard of each of those shown. So it shows the benefit and the value of each and how we would use that. All right, so go ahead and go to the next slide. This is our pavement life cycle cost per square yard shown. And it's shown on a traditional life cycle curve of pavement. You can see the projected life cycle curve shown in the main curve in the center of the slide, the black curve. It shows the PCI category on the left and then it shows the cost and benefit of the treatment type and the effect it has in preserving the street. And so you can see here the benefit of a slurry seal type treatment and how it can extend the life of the roadway shown in green. So at $4 a square yard, slurry seal treatment in a good condition road, you can see how it prolongs the life and keeps the road up in that good condition, opposed to a full reconstruct in the fair condition or poor condition road, which is much more costly and doesn't extend the road quite as long as preservation type treatments would. All right, on to the next slide. So here we have a basic overview of our pavement asset and then some of our project selection factors. So overall, the replacement value of our city pavement asset is over 1.4 billion. Right now, it would cost us about 15.5 million dollars a year plus inflation to maintain our current PCI of 62. And we're currently spending about 11 million dollars a year on on on pavement projects. We just wanted to point out also that one PCI point loss or gain to the overall network costs about 15 million dollars to recover. So one one point has a lot of value. Some of our roadway project selection factors include the roadway condition. So we look at the overall PCI condition of the roadway. We look to see if there's any future projects coming, mainly sewer and water projects. So we don't want to do a full costly reconstructive road. If there is a sewer project or water project coming within within the next 15 years, really, otherwise, they're just going to have to go into the road again and cut through the brand new pavement. And we also look at location geography. How can we distribute projects evenly throughout the city and make it fair for everybody? All right. One of the next slide. This shows some of our future projects here. We have a Fulton Road widening project coming. So that's a complete street project project. It's going to be constructed using concrete cement, which is far less expensive than conventional asphalt and has a long design life up to 60 plus years. We're also looking at using similar concrete pavement on Calistoga Road, which is another project coming soon. And then we have our 2023 slurry seals, slurry seal streets, which are mainly going to be focused in the downtown Santa Rosa area. Also, we have a future preservation pavement preservation project in the Roseland District, which is an AR Cape seal, which is basically a chip seal followed by a slurry seal. So it's a more robust slurry seal type preservation treatment. So those are some of our some of our future coming soon projects there. All right. On to the next slide. This slide shows some of our concerns with current spending. Right now, as I mentioned, we're spending about 11 million dollars a year on pavement. This red trend line shows if we continue with that funding, where we will end up in a 30 year time cycle. So in 30 years, we're basically down to a 44 PCI. And then it also shows the cost to recover that back to our current 62 PCI. So if we wait 10 years, we'll be at a 54 PCI and it will cost twenty seven plus million dollars a year over a 10 year period, just to recover our PCI back to where we currently are at a 62. And likewise, if we wait 20 years, it costs thirty three million dollars a year to recover that PCI back to a 62. So you can see the benefit of, you know, the preservation dollars now and and really getting getting the funding to the paving now opposed to pose a waiting and trying to play catch up at a later date. So go ahead and go to the next slide. This shows our PCI versus spending again. And again, that's the current 11 million dollars a year trend in blue. It shows 11 million dollars a year plus an inflation adjustment and how that can just help. Just a little bit would help bump that PCI up to a to a 51 over a three year period. And then it shows in green our our our true costs to maintain where we're at now at 15.5 million. You know, our overall all goal at the moment is is just to maintain where we currently are. So yeah, we can open this up to more questions. Yeah, go ahead and go to the next slide. Again, we just wanted to show you our current map. So this is the current PCI 62 color coordinated with with the four different categories of good at risk, poor and completely failed in red. And then the next slide shows our 30 year PCI with current spending. So this is where we'd be at in 30 years with a PCI 44 and a lot more streets that are that are completely failed. And then the last slide I wanted to show you where we are, where we would be if if we had the appropriate funding for for pavement projects and maintaining our PCI 62 for for a 30 year period. Kind of what our network network would look like. So go ahead to the next slide. We'll just review some of this and then I'm sure there'll be lots of questions. So yeah, streets are a valuable asset for the city. I think I think we know that funding, pavement preservation projects now is going to save money in the future. Current spending will not maintain our current PCI. And I think moving forward, you know, we're looking at smart, efficient ways to use taxpayer paving dollars and it's critical to optimize the use of construction materials based on their impacts for long term performance. Y con eso, creo que no hagan de abrirla hasta las preguntas. Bueno, thank you, councilor. Are there any questions for Dan or Andrew? So I saw on there was an option to do an HMA road versus a PCC reconstruct road and the PCC was actually cheaper and had a longer life than the other type of road. Is there any reason that we aren't doing the other one? We have to actually do a full reconstruct. Is that the one we're actually working on? And can you tell me like why we would even consider the other one since it's more expensive with a shorter lifespan? And this is really helpful to see the maps as well so that we know the implications of not actually investing more in the PCI money right now to make sure that we're staying at 62. I mean, 62 to me, still a D. So it doesn't make sense to say like, oh, yay, we're at 62. But I just want to say thank you for the maps because that's actually really helpful to know what parts of towns needs to be looked at really quickly because we're in the red and a lot of them. And even with the investment of 15 million, what I also noticed is we still had a significant amount of red streets in 30 years, so I would want to know the goal, I think, is to get to that 15 million right now. And I'm not sure for everybody else, but it would be for me. But then to say what would we need to have to make sure that we don't have as many reds, and those are maybe maintained in more of a blue, like, you know, how would that impact budget in the future? Absolutely. I'll let the end of it. Oh, sorry, I'm sorry. I'll good. So I'll start with the first one, which is concrete versus asphalt streets. So it's more than just the streets that are under within the cities right away, you know, we have to coordinate with PG&E, you know, the various telecom, you know, communications teams, PG&E, AT&T, SONIC, those types of companies. And then also our own utilities are under the roads. And so in general, when we come through and do a concrete road that lasts for 60 plus years, we have to take into into consideration those other utilities under the road and their concerns with popping open the road like that. Rob, do you have anything additional to add to that one? Yeah, just the life cycle of the of the pipes and that type of infrastructure that is under the street. If we know that in the next, you know, 10 to 15 years that there's going to be a replacement project that it may not be as conducive to put in something like concrete, whereas H&A may be may be easier to work with in the future. But like we did on Fulton Road recently, we've just reconstructed that with concrete and it was a very successful project where we did some minor improvements to the utilities that needed to be done to some of the storm drains prior to the project. And that street was completed, I believe, two years ago. And and it's it's been a great success. And we're looking at other locations further to the north with that Fulton Road project that was just approved by council. That will be a roller compacted concrete street. So we're going to use the same type of technology for that roadway. And we're looking at it for future projects, but it's not going to it it won't be just the blanket. This is what we're going to install there. There are places where it's more appropriate than others. And then I can answer that. I'm sorry, go ahead. No, I was just going to answer the second part of her question regarding the PCI of a 62. And then what the map showed with the red streets. We've talked about, you know, a pavement number, a goal. And I think really at this this point, it's open for discussion, but at this point we're really focused on maintaining where we're at, looking to gain PCI points. If we were to set, say, 70 as a PCI goal, it would cost thirty three million dollars a year for the next 10 years to get us to just a 70 PCI. And so right now, looking at the the realistic aspect of it, what we can get to maintain a 62 and maybe gain a few points and then work slowly up from there and look at a long term preservation program that we could establish to to get us there eventually. But it is it is costly, very costly to gain those PCI points once you lose them. Y eso es lo que es la importancia de justo de que se vea lo que tenemos ahora mismo. Y entonces, como se vea el programa de StreetSaber, utiliza sus propias algoritmas para calcular. Se pone valor en diferentes propias, diferentes proyectos y tiene su propia manera de prioritar lo que está hecho. Y se usa como una de las prisiones de la industria y de la preservación. Esa es la primera manera de prioritar. Y entonces, lo que hace es que las estrellas malas completamente desaparecen. Y lo que hace es que la fundación de mantenimiento de riesgo y de buenas estrellas es buena. Y entonces, en la vida real, la mapa no se vería bastante como eso. Eso es solo un escenario proyectado. Esa sería, hay algunas estrellas de rojo, pero sería más verde y blu. Y hay todavía unos orange. Es probable que parezca similar, tal vez con un poco más verde que lo que tenemos ahora mismo. Gracias, Andrew, Dan y Rob. Me gustaría añadir una parte de nosotros de un plan largo termo. Es este paso de hoy. Puedes llevarlo a tu atención. Y qué es la condición? Y qué es la condición de nuestra infraestructura? Creo que cuando continuamos de hablar de la sustentabilidad física para la ciudad, una de las muchas cosas que tenemos que adrecer es la infraestructura en la ciudad. Así que es por eso que es importante para nosotros que tengamos esta discusión conmigo hoy. Gracias, Councilman McDonald. ¿Me respondes a tus preguntas? Sí, gracias mucho. Me aprecio mucho el tutorial y la ayuda con eso también. Así que gracias. Perfecto, Councilman Svaldo. Hola, señor vice-mayor. Gracias, Andrew, Dan y Rob, por esa presentación. Tengo una pregunta, porque la primera vez que he escuchado, he estado en las 8 años con el Council. Parece que siempre hemos estado en una de las 61, right? Y si estoy mirando a estas proyecciones, si no hemos creado la fundación, pero aún no estamos manteniendo. ¿Puedes hablar un poco de eso? Sí, puedo hablar de eso. Puedo mencionar un par de cosas que contribuyen a eso. Así que uno de ellos es una gran contribución, pero es la edad de la ciudad. Así que es las nuevas subdivisiones, los nuevos desarrollamientos, los nuevos roadways que constantemente añadimos. Y son generalmente menos de un porcentaje de la red de overall cada año, pero aún contribuyen a la PCI. Y así, especialmente en las últimas horas, hemos tenido un montón de subdivisiones con nuevos roadways. Así que ellos ayudan. La preservación, los proyectos de soledad y las reconstrucciones que hacemos son obviamente ayudando un poco. Y también esto es un poco de noticias para hacerla demasiado complicada, pero la salvación de la ciudad. El programa ha cambiado la forma en la que se acercan las estrellas recientemente en las últimas cuatro años. Así que cuatro años atrás, hay una distorsión. No lo voy a hacer, pero hay un rastro y un rastro, son dos distorsiones diferentes. Y ellos lo hicieron y se separaron. Y se ha creado menos de un impacto en nuestras estrellas. Y así, y esto es de la industria. Así que muchas otras municipalidades han notado esto también. Hemos tenido una distorsión artificial, de about four point jump durante ese timeframe, cuando hicieron la diferenciación en las estrellas. Hemos tenido una distorsión artificial, de cuatro point jump, como parte de eso. Así que eso es una parte de eso. Y entonces, nuestra mezcla de asfalt es la duración de la vida estimada. La salvación de las estrellas predicta que nuestra asfalt ha pasado 20 años. Hemos quedado hasta 30 de los 35 años porque lo traemos a día y lo hacemos con la mezcla de asfalt. Así que estamos trabajando contra las estrellas todos los días y elegiendo los mismos materiales y optimizando los materiales que usamos. Es una gran parte de eso. Gracias, eso clarifica mucho. En lo que mencionaste, Andrew, es un buen seguimiento. He visto con el nuevo, como el extenso de Fulton, el último y el último que va a ser la siguiente fase. Hemos hablado de una expectancia de 60 años de vida. ¿Hemos tenido ningún número o data en la actual average? Porque sé que es casi como una manufacturación. Esto va a pasar un número de años. Bueno, creo que en muchos de los miembros en este callejón no pueden estar aquí 60 años de ahora y decir, hey, se hicieron lo que van a decir. ¿Hemos algún feedback sobre lo que nuestra realidad ha sido comparado con lo que es up to? Sí, así que un perfecto ejemplo en los límites de la ciudad es la ciudad de Macdonald. Macdonald es el concreto que está en esa ronda en el 1920 y aún no lo hemos replicado. Así que eso ha llegado a 100 años de vida. Eso es un ejemplo. Es una ronda residencial versus una ronda artilleral. Pero en general, el consenso en la industria es que en 60 años tendrán que replicar 20% de los paneles y que se muevan de ahí. Yo sé que los límites de la ciudad de Macdonald están viajando a un proyecto de replicación de paneles. Están replicando 25% de sus paneles y luego de que se muevan de ahí, y todo se ve muy nuevo. Por el próximo 30 años. Gracias. Y la última pregunta que tenía en el 15 de enlace, hablaste de lo que es nuestro investimiento y se dice que si mantenemos el nivel continuo con nuestro PCI, si vamos a bajar, ¿puedo regresar? Y, de nuevo, no necesito una respuesta ahora, pero ¿qué parece a los últimos 5 años? Estamos investiendo en estos 5 años. ¿Cómo estamos haciendo, comparado a lo que hemos estado haciendo? Porque es difícil cuando estamos proyectando el futuro y sólo tenemos este año y el próximo año, estamos en la línea de estados, ¿dónde hemos estado? Y creo que sea útil para nosotros y todos los límites y la comunidad, entender que aquí ha sido el investimiento que hemos hecho y aquí es donde estamos proyectados para ir. Sí, sobre dos años, nuestro PCI fue sobre 2 puntos más altos que estamos ahora y si adentraron los 3 a 4 puntos altos o la inflación artificial porque de la cadena de estados, hablamos de 4 a 5 puntos 2 a 3 años atrás, es donde estuvimos. Estamos viendo principales drogas en el PCI debido a Coffee Park y las habitaciones de Fountain Grove, dañadas por el fire effecto. Y eso es el otro següe. Perdón, Mr. Vice Mayor Lide. Yo tengo una pregunta. ¿Cómo es la inversión femenina y la inversión y los dólares de PG&E que el consola decidió invitar en el Afro mencionado Coffee Park en el área de Fountain Grove? ¿Cómo se factoran los dólares en todo esto? Sí, estamos proyectando sobre 2 a 3 puntos PCI porque de esos estados. Así que, ¿es segura que si hemos estado haciendo los 11 más millones de dólares? Estamos no... Ok, ahora que llegamos al tema de los dólares, los dólares de PG&E, vamos a mantener el compromiso de la funda general versus, ¿puedemos usar esos dólares en el otro lado? Porque ahora estamos tomando dólares, ¿puedo hacer sentido? Sí, yo voy a entrar real quick. Así que, no estamos recibiendo ningún dinero de funda general contra el pavamento. Estamos usando el dinero de gastos y la fundación de SP1 y la fundación de grantas. Es nuestra principal contribución. Estamos recibiendo dinero de funda general para algunos de los proyectos relacionados con los matches, creo que relacionados con el billete de Fema y el billete de FHWA. Creo que, Robert, no estamos replantando ninguna de esa fundación que ha sido consistente con el Fema o los dólares de PG&E, ¿correcto? Correcto, correcto. Great. Gracias mucho. Me gusta esta información. Gracias, señor. Madam City Clerk, ¿puedes mostrar el colegio como presidente, por favor? Sí, tengo el marquín presente en la reunión. Gracias mucho. ¿Councillor, ¿hay más preguntas? Sí, el colegio. Gracias. Just want to say thank you to Rob and Andrew and Dan for offering this really important information to us and to the community is probably inside the top five issues that come up in our phone calls and emails. So having this is very, very helpful, at least to give the community reasonable expectations as far as the repairs of their roadways. They won't necessarily hear what they want to hear, but knowledge is more important than silence. And so it's really, I really appreciate the time and energy it took to put together this presentation, and I know that it's that it's helpful for our community to see why and when their roadways will be will be worked on. So thank you very much. I have no question. Thank you. Thank you, sir. Councilmember Rogers. Yes, thank you very much for the presentation. I did have a question compared to other cities. Compared to other cities that are like ours with population and the amount that we use our roads, where do we compare really thinking for the. So within the Bay Area, we land just slightly below average. Yep. The average in the Bay Area is a PCI of about a 64. And we're sitting about a 60. So we're just under average for all communities in the Bay Area. And what are some of those cities that we would be able to compare? So I see San Rafael, Navado, some cities in the East Bay, even in the Fairfield, Fairfield. I think Roseland, is it Roseland or Rosville? Rosville, Rosville in the Sacramento area is a great example of a of a city that has a really good preservation program. And they have they have some newer streets than we do. But they probably have a little bit higher PCI also. And they they have a really good pavement management program. So they're a they're a good asset to to inspire towards. And then, yeah, just some of the other local cities are like Andrew said, we're just below average. OK, when I'm when I'm riding around the Bay Area, I just want to know what streets I'm looking at or trying to compare really to see where it is that we're trying to to maintain and eventually to get to. So Rosville will be a bit general. In general, the cities in the Bay Area that are newer will generally have higher PCIs, because en general, the streets are newer. And those that have expanded rapidly in recent years have higher PCIs than we would. But then, you know, those cities that grew significantly, you know, 20 or 30 years ago would be lower than we are. So we're pretty average. OK, thank you. Yeah, I have a question for you. Is there a technology that isn't readily available, but we as council should be out or on the lookout for? Hmm. There's treatment types that we're looking towards. Technology wise, I'm not sure. You know, there's but as far as treatment types like we briefly talked about an AR tape seal, which is going to be something new to our city, which is a it's a preservation type of treatment. So it's less costly, but we can treat streets that are slightly lower in PCI than you can with a traditional slurry seal. It's a really robust, two layered slurry seal, basically. And so we're looking towards that to to get some of our lower PCI streets treated. And then like we talked about briefly with concrete, using concrete when we can, when it's determined to be the appropriate use for the street. And as far as you know, technology not really continue here at the materials lab to do our materials testing and and use the some of the more advanced equipment that we have, our asphalt material tester and and and we do a variety of fatigue tests for asphalt and continue to test the performance aspects of the asphalt to make sure we're getting the best products we can. But as far as outside industry technology, not nothing comes to mind. But what we do, we have been looking at different different types of additives and different types of materials that we can use in conjunction with the practices that we currently are doing, like rubberized asphalt, those types of things. Fiber, exactly injecting fiber, which we did on Stony Point Road to to make sure that we're at least keeping up with the different performances that that might enhance our existing mixes. So we are trying to and we are being successful in getting, as Andrew said earlier, much more life out of our asphalt than a lot of communities. And that's something that we should really be proud of. Absolutely. And on behalf of Rosalind, California, specifically San Rosa, I do want to thank both the transportation of public works, as well as Jason, that assistance manager for the work that has been done in Rosalind. I know that I get many compliments of of improvements that we've seen in district one. So thank you. Are there any additional comments or questions on item 3.1 council? Oh, Jason, please. If I could, Mr. Vice Mayor, thank you for letting me out. I just want to highlight one of the things you've heard and Rob kind of alluded to it there is is part of the reason that we are able to answer a council member, Shwet helps question about what's been occurring over time and why are we being successful, even though our trend lines show something different is exactly what the three individuals that gave you the presentation are doing. They're spending all of their time evaluating the products, evaluating the performance, trying to make sure that the materials that are being put in the ground for our benefit have the longest potential in possible life. We're not just doing it to do it. We're not trying to skip because we only have so much dollar. We want to make sure that that investment, because it's so hard to come by, that investment is done in a way that's going to provide this community with the longest life. So I do want to say it's a credit to the three individuals you see here that are working for the community to try to extend as much life as we can with the dollars that are being invested. And I I love to hear the presentation the way they did it, because it really highlights the hard work that they're doing. So thank you for indulging me and letting me make that that statement for the team. Thank you, sir. Any additional comments or questions? I see none. With that being said, I'd like to remind folks that no action will be taken on this item. The purpose is to gain information. Let's go ahead and open up public comment. I'd like to remind folks, actually, let folks know that we are now taking public comment on 3.1. If you wish to make a comment, please raise your hand via Zoom. If you are dialing a or via telephone, please dial star nine to raise your hand. You will have three minutes for your comment and a countdown timer at word at the conclusion of that period. Deputy City Clerk. Are there any Zoom messages or pre-recorded messages? Vice Mayor, there are no hands being raised via Zoom, and we receive no advanced voice message public comments. Very well. We'll go ahead and bring it back to council and close public comment. Thank you very much all for the presentation. And I do appreciate it very much. With that. It is now 3.36. Let's go ahead and take a 24 minute break and come back at four o'clock. And we will see you then. Thank you. Good afternoon, everyone. Like to inform you if you did not know, we are currently renovating city council chambers. So we will be transmitting via Zoom. So you have to pardon the dust, so to speak. The time is now four o'clock. I see that we do have form. Madam City Clerk, if you'd like to call a roll. Thank you. Vice Mayor, Council Member Schwedhelm. Eric. Council Member Sawyer. Here. Council Member Rogers. Present. Council Member McDonald. Here. And Vice Mayor Alvarez. Present. Mayor Rogers and Council Member Fleming will be absent at this meeting. So let the record show that all council members are present with the exception of Mayor Rogers and Council Member Fleming. Thank you very much. We have no closed items, closed session items to report today, nor do we have any proclamations. So we'll go ahead and move on to Item 7.1, City Manager, if you'd like to introduce item. Thank you, Vice Mayor Alvarez. So item 7.1, COVID-19 response update. So today, President Biden's administration announced efforts to double the number of locations across the country where COVID fighting antiviral pills by Pfizer are dispensed and ramp up awareness about the life saving treatment. The Food and Drug Administration has expanded its approval for the COVID-19 treatment remdesivir to include pediatric patients under the age of 12 who test positive for COVID-19 and are hospitalized or high risk. Late last week, the California Department of Public Health unveiled a new Spanish and English language. What's up chat bot tools to offer reliable information about COVID-19 to Californians, especially those in the Latino community. California is the first state in the country to launch a tool of this kind. And more information about the local coronavirus response is available at socoemergency.org. Thank you. Thank you. Council, are there any questions on item 7.1? Seeing none, Deputy City Clerk, let's go ahead and open up public comment. Are there any comments via Zoom or recorded messages this evening? For those wishing to make a comment via Zoom, now would be the time to raise your hand for item 7.1. If you're dialing in party telephone, you dial star 9. And vice mayor, I do not see any hands being raised via Zoom and we receive no pre-recorded voicemail public comments. Thank you. Let's go to a close public comment on item 7.1 and we'll move on to item 8, city managers, city attorneys report. Sue, our awesome city attorney. Would you like to begin today? Thank you very much. Advice me here in Alvarez and this afternoon I do not have anything to report. So thank you. Thank you. City manager, do you have anything to report to us? Yes, thank you. I have two updates for you today. The first one is the zero waste update. So Santa Rosa is taking the zero waste diversion program to the streets. Our parks and maintenance staff recently installed three stream waste diversion bins in Courthouse Square and Depot Park in the Railroad Square. Providing three stream waste bins in public spaces allows with aligns with the requirements of SB 1383 regulations and the Santa Rosa Zero Waste Food Wear Ordinance. Properly separating and diverting our waste materials in public spaces at businesses and at home helps prolong the life of our local landfill and reduce greenhouse gas emissions. The bins were obtained as a collaborative effort between Santa Rosa Zero Waste and Zero Waste Sonoma through the Cal Recycle Beverage Container Recycling City County Payment Program Grants. If you are unsure of what goes in the waste cans, you can go to SRCity.org slash zero waste are zero waste Sonoma.gov. Our second update is our water department. So beginning April the 20th, lasting through July the 8th, Santa Rosa Water will be holding a contest to encourage customers to sign up for the new Water Smart Portal. The Water Smart Portal allows customers to track their hourly, daily, weekly and monthly water use and create customized notifications for high usage. The tool has become very useful during the drought assisting our water billing and water use efficiency staff to help our customers save water. The contest will be promoted via social media, bill insert and digital advertising. Those who were already registered before the contest will automatically be entered in to win. After the contest ends on July the 8th, five registered Water Smart Portal user accounts will be randomly selected to win a $200 credit on their water bill. So customers can go to SRCity.org slash Water Smart Portal to sign up today for the program. Thank you. Thank you. Let's see. Let's go ahead and open up public comment on item eight point or eight. I'm sorry. We'll be taking public comment on item eight point one or eight. If you wish to make a comment, please raise your hand via Zoom. If you are down in via telephone, please dial star nine to raise your hand. You will have three minutes for your comment and a countdown time alert at the conclusion of that period. Deputy City Clerk, do you have any Zoom comments or pre-recorded messages this evening? Vice Mayor, I'm not seeing any hands being raised via Zoom and we've received no advance public comment with messages. People are making it too easy for me today. I appreciate it. We'll go ahead and move on to item nine. Do we have any statements of abstention by my fellow counselors this evening? I see shaking heads, so I take that as a no. We'll go ahead and and move on to Vice Mayor, I don't have any reports. Council members, are there any reports this evening? Nothing. I saw a hand somewhere. Let's see. It looks like Councilman Schwalhelm, I'll go with you first. Any vice mayor, just a couple items. On the 14th, I attended along with a couple of my colleagues in the Sonoma County mayors and council members report or meeting in Runner Park. Y we did give an update on a lot of the homeless efforts for all the council members and staff are in attendance. And I really appreciate our city manager joining that group. I think that was your first meeting. You're a wonderful addition to that group. Earlier today, some of us had a meeting, a virtual meeting, with Senator Padilla, which was very well. A lot of hot topics that are very important city Santa Rosa were discussed. I really appreciated the senator his attendance for 15 to 20 minutes. He even named dropped a couple locations for Santa Rosa. He's very familiar with us. And I really appreciate our fire chief building that relationship. First name basis with the senator. So really, it was a wonderful opportunity to advocate many of the things that the federal government is assisting us in many of our efforts. And lastly, tomorrow I just want to give council and those listening the heads up. We have both a continuum of care meeting where our home base will be given some demographic information about the homeless population. I know I've heard some of my colleagues express some interest there. So that will be a presentation during tomorrow's agenda. You can also see the slide deck that's currently in the continuum of care website and then tomorrow evening at 5 30 at the vets building. We'll do a ground water sustainability agency community meeting. Again, it's another opportunity for anyone to learn a little bit more about sigma and what it means to Santa Rosa and what the steps this, the Santa Rosa Plain Ground Water Agency is moving towards. Thank you. Thank you, sir. Councilmember Rogers. Thank you, Vice Mayor. So from my report today, I would just like to say that I have the pleasure of having lunch with the fleet team and myself and Vice Mayor Alvarez. I also went to Flat Rock with one of our teams and had a wonderful time out at Flat Rock. Actually, I had never been there. So it's really exciting to meet the people, the wonderful people that we have working for the city of Santa Rosa in hearing what it is that they do and how they contribute, because it definitely does make a team, although we are the ones sitting here on Zoom, they are out there working and working very hard to make Santa Rosa the beautiful place that we live in. My meetings at a place to play on April 15th were canceled due to weather, but we will be rescheduling those meetings. I really love to get out to our parks and have those meetings. So if anyone would like to schedule a meeting with me, please reach out to Julie Guzzi to do so. I was invited and attended the Santa Rosa Manufactured Home Association meeting on April 16th, which was very nice and I thank them for their hospitality and bringing the up to date on some of the issues that concern them and what's going on in the mobile home community. Also attended a public safety committee and I'm thinking Victoria. Councilwoman Fleming, so a report on that when she returns and then Earth Day was a huge success and just thankful to the litterbug crew, Captain Cregan and some SRPD that came out, the Parks Department really was there in full force and had everything that we needed. So if you have an idea or you want to volunteer, we do have that program set up where you can have a group go out and the parks will help to support you any way that they can. So there's a way to organize that. Do not know the official name, but I do remember it is the cemetery group. How could you forget something about the cemetery? So they were out in full force and they did help on Earth Day and then also some other local businesses came out and brought some of their employees to come help on Earth Day. And we were able to clean up one of the parks, Bellevue Ranch and also Santa Rosa Creek, a portion of the Santa Rosa Creek. So that was really nice and we did get a lot of trash that needed to be picked up and were able to spread some mulch. In addition, April 30th, we will have the city manager's first town hall from 10 to 11 at the Finley Center and there will be additional information about that on the City Connect. Thank you very much. Thank you. Any additional reports? Was that a hand raised? Oh, perfect. Councilman McDonald, please. Thank you, Vice Mayor. Just since Vice or pardon me, since Councilmember Schwedhelm announced some future meetings, I thought maybe I would announce that the BPU is meeting at one o'clock on Thursday, and so that'll be my first meeting to attend. That as the liaisons are meeting with them. So I'm very excited to be on the Board of Public Utilities as that liaison. I met with Santa Rosa's together and they had some really great ideas on how to engage our neighborhoods and communities so that we can create more opportunities for two way communication. And so I think some of their ideas have a lot of merit. And I would love to see them connect with our office of community engagement to share some of their thoughts and ideas as we move forward in some of our goals that we set earlier this year. And I know that we had an open government task force meeting that was canceled and I'm really hopeful that in the near future we'll be able to hold that meeting because just so I can say I've attended one would be great. And then I also went to the Northern California Engineering Contractors Association meeting and it was really interesting that the topic today that we discussed came up as far as what roads are being taken care of. The widening of Highway 101 was heavily discussed at that particular meeting. And so it was actually quite helpful coming into today's meeting to hear what we've been doing around the entire county. But that's actually just about it for the meetings that I've had in the last two weeks, but thanks. Thank you, Council Member. For myself, being that my memory was jogged a bit there by Council Member Rogers. I also participated in the cleanup of the Bellevue Ranch Park, where we had a lot of fun pulling weeds and spreading mulch. Be surprised how much fun that actually is, especially when you have some of the kids there waiting or taking a break from school, also participating and picking up garbage as well. So that was very good to see. Also had an opportunity to visit with officer Matt Crosby over at the training center, they're off of West College, where we participated in both stops and this high technology, three screen scenario, where it puts you in the midst of different scenarios that our police officers face each and every day. So that was very interesting to to to participate in. I also had an opportunity to visit our city, our neighbor city, Paloma, for their eggs and butter parade and festival. So there's a lot of chicken, a lot of eggs and even some ham. So so I think say that's that's what I was up to a lot of fun this weekend. Thankfully, the sun is out, but the weather is beautiful. And hopefully all Santa Rosas and some accountants can actually take part in all these different activities that are now commencing in our neighborhoods. With that said, let's go ahead and open up public comment on item 10. Deputy City Clerk, if you could. Thank you, Vice Mayor. If you want to make comment on item 10, please raise your hand via Zoom dial star nine if you're participating by telephone. Vice Mayor, I see no hands being raised and I received no advance public comments on this item. Very well, we'll go ahead and close public comment. Let's go ahead and move on to item 11, approval of minutes. We have three minutes this evening, 11.1, February 22, 11.2, February 24, 11.3, March 1. Are there any corrections that are needed on these minutes this evening? I see shaking heads, meaning no. And we'll go ahead without objection. We'll show them as adopted without any objections, I see none. And we'll go ahead and move on to our consent items. City Manager Smith, if you could do this, the honor of introducing our consent items. Thank you. Tonight we have eight items on the consent agenda. Item 12.1 is a resolution, Transportation Development Act, PDA, Article III grant application for fiscal year 2022 and 2023. Item 12.2, a resolution, Road Repair and Accountability Act of 2017, Senate Bill 1, Transportation Funding for Fiscal Years 2022 and 2023. The project list. Item 12.3 is a resolution, Appropriation of Grant Funds for Payment of Overdue Waste Water Charges on Customer Accounts. Item 12.4 is a resolution, Professional Services Agreement with First Five Sonoma County for Administration of the City's Child Care Support Program Facility Fund and Child College Saving Account Program. Item 12.5 is a resolution, Amendment to the City Classification and Salary Plan, creating the classification of single road paramedic and authorized the reclassification of six vacant limited term firefighters to six limited term single road paramedic for the in response team. Item 12.6, a resolution, making required monthly findings and authorizing the continued use of teleconferencing for public meetings of the city council and all city board, commissions and committees pursuant to assembly bills 361. Item 12.7, a resolution, Appropriation of Funding for Subregional Bonds Fund Balance and Undesignated Waste Water Reserve Fund to UV Disinfection Project. An Item 12.8 is an Ordnance Adoption, Ordnance of the City Council of the City of Santa Rosa to amend Santa Rosa City Code Title 9, Health and Safety Code Chapter 9-22, Bicycles, Skateboards, Roller Skates, Inline Skates and similar devices to allow scooters to operate on public streets, public alleys and public gutters during the city council approved shared scooters to some pilot program. Thank you. Thank you, Madam City Manager. Madam City Attorney, see you have your hands raised, your hands raised. Yes, thank you very much. Before the council considers the consent item, the consent calendar, I just wanted to make a note for the record regarding consent item 12.4. 12.4 seeks approval of a professional services agreement with the first five Sonoma County Commission for the administration of our new city funded child and child care programs. Our Economic Development Division director, Raisa De La Rosa, has been very instrumental in crafting of the program and in preparing the professional services agreement. As a matter of disclosure, I do want to note for the record that Miss De La Rosa is a commissioner on the first five commission. So there was a question that was raised as to whether government code Section 1090 presented any concerns regarding her involvement in this item and in the program. And I want to assure you that Section 1090 does not preclude her involvement under these circumstances. Miss De La Rosa has no financial interest in the contract and government code sections 1091.5 and 1091.3 do permit her continued and really very valuable engagement in this effort. Section 1095 1091.5 does require that her position as commissioner be disclosed on the record. So that's what I'm doing here. I'll also note that in her role as commissioner on first five, she has recused herself from any discussions of this program and this agreement. But for purposes of her work for the city, she is free to proceed. So with that noted for the record, I invite the council to continue with the consent item, consent calendar. So thank you. Thank you for the disclosure. With that council, do we have any questions on the consent calendar? Good afternoon. Seeing none, let's go ahead. I see one council member McDonald, if you'd like to. Sure, I would just like to pull item 12.4 to have a conversation about that separate from the consent. Thank you. With that being no other questions or comments on the consent, we'll go ahead and open the public comment on our consent calendar. Madam Deputy Clerk. Thank you, Vice Mayor. To make a public comment on the consent calendar, please raise your hand now via Zoom. If you're participating by telephone, please dial star nine. Vice Mayor, I'm seeing no hands being raised via Zoom. Additionally, there were no advanced public comments on this item. Very well. We'll go ahead and close public comment and bring it back to council. Councilman Sawyer, if you would do us the honors of putting forth a motion with the exception of item 12.4. Thank you, Vice Mayor. Well, I'll move consent items 12.1 to 12.3 and 12.5 to 12.8. Second. I believe we have a motion by Councilman Sawyer and a second by Councilmember Rogers. Madam City Clerk, can we have a roll call on the motion put forth? Thank you. Councilmember Schwedhelm. Aye. Councilmember Sawyer. Aye. Councilmember Rogers. Aye. Councilmember McDonald. Aye. Vice Mayor Alvarez. Aye. That motion passes with five eyes with Councilmember Fleming absent and Mayor Rogers absent. Thank you. Item 12.4 for discussion, Councilmember McDonald. Thank you. I actually just pulled this item because I spoke to the executive director of first five to ask her if there needed to be any type of consideration for Santa Rosa residents, if everyone was able to participate, meaning do they have to be a citizen? Does it matter their immigration status? And if there was something in the language that actually did not let some of our families participate and she assured me that that was not the case, that all Santa Rosa residents are eligible to participate if they meet the requirements. And she asked that we get the word out that they've been doing this program for about nine months and that many of our families are unaware that this is available to them. And so the whole purpose of me pulling the item was certainly just to just let people know this is a special program that we have for the city of Santa Rosa for our families and for children to make sure that they are given a leg up and that they have an opportunity to attend college or career and have some money set aside from them. So so please get the word out to the council and to others that this is available to them and I'm really proud of us doing this for children in our community. It certainly has been part of my goal as working in education, but but more than anything, I'm really proud that everyone in our community has an opportunity to participate and that's that's really admirable. I believe for us to do for our residents in Santa Rosa. That's it. Thank you, councilmember councilmember Rodgers. Um, where can people find additional information about this program if they would like to look it up after today's meeting? Hey, good afternoon, race, delarosa, economic development division. So this item before you is actually for the professional services agreement with first five. There's an overview of the child college savings account program that currently exists, that is Sonoma County wide that includes Santa Rosa, but is not specific to what we're asking for today. Information is available on the first five website and you can get that information there as to the facility fund that we're doing. Again, the purpose of this contract is to further develop that and get that up and running. And that also will be found on both the city of Santa Rosa website as well as first five sites website. But there the specifics of what's included in the professional services agreement today is not yet available to the public. Just the overview is available on first five. Thank you. Any additional comments or questions? No, thank you for clarifying that, though. I appreciate that. En Council, member McDonald, I appreciate you highlighting the question and the fear is definitely a factor in the Spanish speaking community. So I do appreciate you bringing those issues forward. Thank you very much. Councilman Sawyer, would you like to make a motion on item 12.4, I believe? Yes. Thank you, Vice Mayor. Move consent item 12.4. Second. We have a motion by Councilman Sawyer and a second by Councilmember McDonald, Madam City Clerk, have you called the roll? Councilmember Sawyer. Hi. Councilmember Sawyer. Hi. Councilmember Rogers. Hi. Councilmember McDonald. Hi. Vice Mayor Alvarez. Hi. That motion passes with five eyes with Mayor Rogers and Councilmember Fleming absent. Muy bien, seeing that we are not at five o'clock. We will skip 13 public comment on our agenda of matters and we'll go ahead and move on to item 14.2 report item. If I could have Jason that Assistant City Manager. Come forward. Advice Mayor Alvarez, are we going to skip over 14.1? Oh, I'm sorry, I did not. That's right. There's a one before two, isn't there? Chris, Chris Katbangan from Associate Civil Engineers, if I could have him step forward. Great. Item 14.1 is a report rejection of bid protests. Contract award for Fulton Road from Burnville Road to Pyre Road and to Wyden to Ford Lane. Thank you. Muy bien. Do we have Chris? There he is. Hi, I'm doing well. Well, thank you, Vice Mayor Alvarez and Councilmember. My name is Chris Katbangan. I'm a project manager with TPW's Capital Improvement Project team. I'm presenting report item 14.1. TPW is seeking the rejection of a bid protests and is recommending a contract award for the Fulton Road Widening Project from Burnville Road to Pyre Road. Next slide, please. The Fulton Road Widening Project was identified in Santa Rosa's 2035 general plan as an arterial and regional road to be widened to improve circulation, safety and operations along Fulton Road. The segment of Fulton Road between Burnville Road to Pyre Road is a one mile long road segment, which has seven million dollars in program construction funds from SCTAs measure and funding. The proposed Widen Road would include additional vehicle travel lanes, bicycle lanes, widened sidewalks, bus stops, stormwater treatment facilities, landscaping, traffic signals, utility relocations, installations of retaining walls and over 40 different easement acquisitions. Next slide, please. So the city has already completed a road section extending from Wood Road to Pyre Road. This was completed in 2008. As part of our 2015 Sonoma County Transportation Authority Cooperative Agreement, the widening of Fulton Road would continue south of Pyre Road to Burnville Road, which is the second half of phase one. This cooperative agreement defines the framework to enable SCTA and the city to work together in developing the transportation improvements on Fulton Road. Next slide, please. So again, Fulton Road is a crucial corridor providing access to residents, high school, preschools, the youth community park, a shopping center, a church and other public amenities such as creeks, trails and buses. Next slide, please. So the project was advertised with plans and specifications on February 2nd, 2022. A bid opening was conducted on March 8th, 2022. A total of five bids were received, ranging from $15,578,565 to $19,823,672.80. The lowest responsive and responsible bid was 9.56% over the engineer's estimate. I want to note that our design consultant reviewed and analyzed the lowest bid. They've concluded that nothing stands out as inappropriate, but also added that we are indeed in a volatile market. The low bid was made by joint ventures between Gelati Brothers and FPD Vanguard Construction Incorporated. The bid protest was made by the second lowest bidder, Argonaut Constructors Incorporated. Next slide, please. So Argonaut Constructors, again, the second lowest bid has argued that the joint venture demostrate an irregularity, which could be viewed as a nonresponsive, because a submitted bid item exceeded the mandatory dollar limit. City staff and city, the city attorney's office, reviewed the bid documents, included the lowest bid did contain a minor irregularity. However, no competitive advantage was demonstrated. The irregularity was minor and it may be waived. And again, it was a minor because it offered no competitive advantage. Next slide, please. So it should be mentioned that construction is anticipated to begin May 2022. Construction is expected to end before December 2023. And the length of the contract is approximately 400 working days. Next slide, please. So moving forward, council may decide between three options. One, they can waive the minor irregularity in the low bid. An award the contract to the joint venture Jalati Brothers Incorporated slash FPD Vanguard Construction Incorporated to find a low bid nonresponsive and award the bid to Argonaut Constructors Incorporated. Or three, reject all bids and readvertise the project. Next slide, please. So TPW is making the recommendation for council to one, reject the bid protest by Argonaut constructors to waive any minor irregularities in the lowest bid, three award contract numbers. 1178 Fulton Road from Grenville Road to Piner Road, wide into four lanes and the amount of 15,578,565 dollars to the lowest responsible bidder Jalati Brothers and FPD Vanguard Construction Incorporated of San Rafael, California and four approve a 10% contract contingency and authorize the total contract amount of 17,136,421 dollars and 50 cents that I'd be happy to answer any questions you may have. Thank you, Chris. Council, are there any questions this afternoon or comments? Seeing none. Let's go ahead and open item 14.1 for public comment. Madam Deputy Clerk, are there any recorded messages or zoom comments this afternoon? Vice Mayor, we received no pre-recorded public comments on this item and at this point, I'm seeing no hands being raised via zoom or via telephone. Very well, let's go ahead and close public comment, bring it back to council. Council, again, are there any comments or questions? Seeing none. Council Member Schwollheim, I believe this is your item. Thank you, Mr. Vice Mayor. I move a resolution of the Council of the City of Santa Rosa rejecting the bid protest by Argonaut Constructors Incorporated, waving any irregularities in the lowest bid and awarding contract C01178 to Gelati Brothers Incorporated, FBD Vanguard Construction Incorporated of San Rafael, California with a contract contingency for the construction of a Fulton Road widening project between Guernville Road and Piner Road and way further even in the text. Barrow, we have a motion on the table. Is there a second? Second. Second by Council Member Sawyer. Madam City Clerk, would you like to call the roll? Thank you. For the vote, I'm sorry. Council Member Schwollheim. Aye. Council Member Sawyer. Aye. Council Member Rogers. Aye. Council Member McDonald. Aye. Vice Mayor Alvarez. Aye. That motion passes with five A's with Mayor Rogers y Council Member Fleming Absent. Muy bien. Vamos a mover a Item 14.2, viendo que estamos aún antes de 5 o'clock. Y presentando esto, serán asistentes. Mayor de la ciudad, Jason Knett. Ahí está, ¿Cómo estás, señor? Bien, Mayor de la ciudad. Gracias muy mucho, Mayor de la ciudad. Mayor de la ciudad, Jason Knett, es mi placer llevar este Item 2 hoy. El intento es solicitar que el consejo considera amendar la política de advertencia que fue aprobada en diciembre de 2018 para acomodar algunas adicionales advertencias en nuestros fielos de los asociados. Entonces, el siguiente slide, por favor. Como mencioné, la política de advertencia y guiádeas fueron aprobadas por el consejo en diciembre del 4 de 2018 por la resolución de 2018-217. Sin embargo, la resolución, por la procesación y la dinámica, ha reflejado una número de política de aronía, que fue la política de 00-69. Y hemos hecho esa corrección como parte de este proceso para reflejar la actual número de política que ha sido reflejada en el rostro, que es 00-70. Como aprobado, la política de advertencia y guiádeas realmente relaciona específicamente con las operaciones trans y las posibilidades trans que mantienen, manejan y utilizan. El intento fue originally to try to be able to provide other departments with this opportunity, but from the standpoint of this being the first chance that we've had to utilize advertencia within city facilities, council requested that we narrow the scope and focus specifically on transit as they had the most immediate need. There were 18 specific categories relating to specific content that council debated, discussed and developed specific standards to help address and regulate how those would be incorporated into various advertising programs. Next slide, please. These are the 18 specific items that we address. Many of these had some level of alteration during the course of deliberations with council back in December of 18. But for the most part, each were given some opportunity to ensure that advertising that comes forward on city facilities, facility equipment on city electronic media allowed certain businesses to be able to provide to be able to advertise while reducing the amount of potential conflict and concerns associated with other potential injurious items. Next slide. Now, the reason we're bringing this forward is because two weeks ago, council approved a license agreement with the PECOS Professional Baseball League. And part of that agreement allows them to utilize advertising at the ball field, which is Doyle Park and some associated facilities out there to help not just ensure that certain improvements get made and maintained to their benefit for the use of that field, but also that they can help fund some of the operations of the staff and the players that are within their within their organization. Staff feels that that's a reasonable request and that we should be able to expand this particular policy with the specific language of for license agreements that come out of recreation and parks. And it should help us not only for PECOS and helping making them successful, but it should also allow us potentially find success with other leagues that want to come forward for other ball fields around town that want to utilize advertising to potentially improve the field as well as make our facilities around those fields better and more sustainable in the future. Next slide. So in working with the city attorney's office, looking at other municipal organizations, we determined that there was reason to allow PECOS to utilize this policy. We feel the policy is consistent and adequate for PECOS to be able to see the additional revenue that would help them do their operations. And we feel that extending the existing policy to incorporate these types of license agreements, specifically for PECOS, as well as potentially future future leagues is beneficial to the organization. The way we did reflect this in the draft policy, as you see on the attachments, does state that it's specific to license agreements. The benefit of identifying license agreements is those are documents that will be specifically approved by council at this point. And so if recreation suggests that another league come forward and have access to this, it will be reflected in the license agreement that council would be able to consider, evaluate and either approve or disapprove at that point in time. So it gives us more flexibility by amending the policy so that we can take advantage of those opportunities as they come forward in a case by case basis. Next slide. And with that, it's recommended by the city manager's office that the council by resolution and then council policy zero zero zero dash seven zero entitled advertising policy and guidelines expanding the authority to include all fields and associated facilities has allowed license agreements issued by the recreation division. And I'm here to answer any additional questions you may have. Thank you, sir. I do see a question from Councilman Sawyer. Thank you, Vice Mayor. Mr. Not, I'm curious, as far as items coming back before council, is it the suggestion that that the operators or that the all clubs would need to submit their advertising requests to the council as opposed to letting staff handle that? Councilmember Sawyer, great question. I'm sorry if I wasn't clear. No, the intent is that that the advertise or that the entity that's requesting the license agreement would be responsible for compliance with our policy. They wouldn't be asking council for approval of anything other than the ability to sell and display advertising. And so that was that's the language that would be included in a license agreement. It would not be the content and it would not be any specifics associated with the advertising itself. As you saw in the staff reports and as I can explain now, the particular agreement relating to PECOS recreation division actually did outline specific dimensions, specific styles and expectations of any advertising media that would be allowed on the field or on the facilities adjacent to it. It's in that document as part of the license agreement where the details would be displayed and explained and approved more by recreation. The license agreement itself does require council approval. The license agreement would be exclusive use and rights for that particular leave for that specific field and only council can authorize those under our current under our current regulations. Excellent. Thank you for the clarification. Councilmember Swarman. Hey, Mr. Vice Mayor. Thank you, Jason, for this. I just had a question regarding the advertisement. Remember remembering the robust discussions we had. What's kind of new for me is that they're selling alcohol, which I don't think occurs at any other events on that ball field. So just confirming that no advertisement regarding alcohol, whether or not they're targeting selling it to youth, but no alcohol advertisements will be at Doyle Park. Is that correct? Actually, our policy does allow alcohol advertisements, but restricts the images that can be placed on that on that on that advertisement itself. Y so there is the potential for alcohol advertising to occur. Yes, maybe offline, because as I read the section, the second part of the sentence specifically dealing with alcohol talks about targeting underage drinking, but the first part says there will be no advertising of alcoholic beverages. Can you kind of confirm that? Yes, allow me to dig in and confirm that. That in 2.6.4. I want for a moment I apologize for the. Delay. Councilman, are there any additional questions that you may have? Councilman Swallow. Well, let me get that, because it's another one for Jason. Yeah, my apologies, it took me a second. I pushed the wrong button. There we go. And they're done that. Yes, I apologize. I apologize, councilmember. You are absolutely correct. It does prohibit the does prohibit the advertising of all beverages, as well as cannabis impact. OK, thank you on that. My apologies. No worries. One of the things that in the staff report and I heard during your presentation, the words can and could. So if this increased revenue, it may lead to additional revenue for future improvements. My understanding of our current contract is that the city is responsible for the maintenance and improvements at the field. So even though it could, there's no contractual obligation by the scuba divers or anyone else from the Picos League to add revenue to help improve our facilities. Is that accurate? That is accurate. That is accurate. There are some things that the league itself will need to make modification for their use and their benefit. And they may use the revenue from here to make that, but it won't be to the general to general field improvements. Those would be things that may be included in the future as they become successful, as they become successful, because we're going to have a successful team moving forward. Then there may be additional revenue sharing opportunities for the city and the Picos League moving at that point. Similarly, as we look at other leagues that may want to come forward for other facilities, we may have an opportunity to incorporate some revenue sharing in order to make some of those improvements happen. That's why I use those words that are aspirational rather than definitively. Great. Thank you so much. Thank you. Are there any additional questions on 14.2? Seeing none, let's go ahead and open up public comment. Star 9 on your phone. Raise your hand on Zoom. You do have three minutes to make your comments. Deputy City Clerk, are there any Zoom? We do have a hand up Vice Mayor. The first public comment will be from Scott. Very well. Scott, go ahead with your comment. Can you hear me? I can. Very good. Thank you very much for allowing me to speak. My name is Scott Chapman and my children are both students at the Village Charter School in Santa Rosa. The address is 2590 Pine Road. We share our campus with a charter high school called Northwest Prep. The space immediately west of our campus es una ciudad abierta y controlada. Un espacio verde que tiene puestos verdes y otras cosas que son un espacio verde protegido. Un campo homenado ha llegado a estar en el espacio verde. Y yo espero que el Council nos ayudará a hacer este campo cerrado. Hacimos esto hace unos años en 2019, cuando un campo similar empezó en el mismo lugar. Hacía muchos meses para entender a quién, qué jurisdicción se controló. El counte dijo que era la ciudad y viceversa. Finalmente, pudimos saber que era, en caso de la ciudad, la propiedad de los parques y el departamento recto. En el momento en el que intentamos hacer eso todo, nuestra escuela fue vandalizada, robada, todos nuestros tools que se dieron a mí mismo y a otros padres. Los parques y el descanso fueron instalados, todos los parques y el descanso fueron instalados en nuestro escuelo. Nuestras utilidades fueron instaladas, se arregló un descanso, se instaló nuestra electricidad. Ellos nos arregló a los estudiantes, a uno punto un hombre de casa entró en el escuelo y costó un joven estudiante y muchos estudiantes demandando los quesos a nuestros barrios. La escuela fue malo, nuestros estudiantes no se sentían que se podía quedar por horas para trabajar porque se arregló por la seguridad. De nuevo, se tomó mucho tiempo para tenerlo cuidados. Me espero que el el City Council va a ayudar a nipir en el budo ahora, mientras es pequeño. Ha habido un fuego. La semana pasada, se hizo un fuego. El departamento de fuego ha llegado y fue exigido para ponerlo afuera, porque nos dijeron que no estaban preparados para aclarar un fuego en un encampamento de homenaje. Todos sabemos que eso significa que no no tenían lo que necesitaba para la parifinalia de drogas, como negras y potencialmente armas y otras otras cosas. We are trying to work with the city. I'm just looking for any assistance that the council can offer us to make sure that we don't go through what we went through in 2019, where our school became so unsafe that we feared for our teachers and children's safety while they were on campus. Thank you very much. I appreciate your time. Thank you. Although your comment was not related to the advertisement and associated facilities, I have made notes of your comments. So I do appreciate those. Do we have any additional comments this evening? We have no additional hands raised by Smair and there were no prerecorded public comments. Very well. We'll go ahead and close public comment on 14.2. Are there any additional comments or questions? Seeing none, let's go ahead and put a emotion on the. On the table. Council member McDonald, if you could. Thank you. I move resolution of the Council of the City of Santa Rosa amending Council policy number zero zero zero dash seven zero titled Advertising Policy and Guidelines to include advertising at ballfields and associated facilities and way further reading of the text. We have a motion on the table. Do I hear a second? Second. Was that a Councilman Sawyer? Yes. Very well. Thank you. And a second by Councilman Sawyer. Any further discussion on 14.2? Seeing none, Deputy City Clerk, we have a vote. Thank you, Vice Mayor. Councilmember Schwedhelm. Hi. Councilmember Sawyer. Hi. Councilmember Rogers. Hi. Councilmember McDonald. Hi. Vice Mayor Alvarez. Hi. That motion passes with five eyes with Mayor Rogers and Councilmember Fleming absent. Thank you very much. Let me see what time it is, 452. We will take an eight minute break and we will see you in eight minutes at five o'clock on the dot. Thank you. Seeing that we do have forum and it is now five o'clock. Madam City Clerk, I think we call roll please. Thank you. Councilmember Schwedhelm. Here. Councilmember Sawyer. Councilmember Rogers. Present. Councilmember McDonald. Here. Vice Mayor Alvarez. Presidente, y I do see that he does. Councilmember Sawyer, have you joined the meeting? I have. Thank you. Thank you. Let the record show that all councilmembers are present with the exception of Mayor Rogers and councilmember Fleming. Thank you. Seeing that we just keep item 13 as it was a part of five o'clock, we will go back to item 13 before we proceed with item 14.3. So let's go ahead and open up public comment on non agenda matters. Y I'll go ahead and read my little statement here. We are now taking public comment item 13, non agenda matters. This is the time when any person may address the council on matters not listed on this agenda, but which are within the subject matter jurisdiction of the council. If you wish to make a comment, please raise your hand via zoom. If you are down in via telephone, please dial star nine to raise your hand. We will take 12 speakers under item 13 if we have more than 12 public comments on item 13. The remaining speakers will be afforded the opportunity to speak on item 17, non agenda matters to provide public comment. Deputy City Clerk, do we have any comments this evening on the non agenda items? You mayor, the first public comment will be from Gregory. Very well. Gregory, I've enabled your speaking permissions. Please unmute yourself and go ahead. Thank you very much. My name is Gregory Farron, mayor, vice mayor Alvarez and members of the council. As you know, I periodically come on this forum and tell you the things that I think you're doing wrong, that you should improve on and the things you're doing right that I think you ought to promote and tell everybody about. This is one of those second ones. This is something you've done that I think you should be applauded for and that you should share widely with the community. What am I talking about? At the recent Housing Authority meeting, staff presented something that I've been trying to figure out a way of getting for a long time and it's a it's a chart showing all of the low income housing projects that are in progress or are about ready to open. There's 16 of them on there, the count of the city spending $50 million on these projects and the chart shows a lot of very interesting, very important, very useful information. The full cost of all the projects is almost a billion dollars and it's it's wonderful. And so if I encourage you all to go or ask the city manager to share it with you to the Housing Authority agenda, the last meeting they just had. I want to thank the staff and I've I've asked that the supervisor of the person who did it to be notified that at least one guy out here thinks it's great. And I want to they say they updated every month. I'd like to see it updated every week, but I'd love to be able to have it on your website. I'd love to be able to have citizens of Santa Rosa go directly to your website and find out every housing project that has been approved by you and that has been given projects certificates or other monies and what they're going to be doing, what percentage is going to be low, low, what percentage is going to be very low? All the information that someone who's looking for housing and who wants to see our city change needs to know. And it's there, it's ready for anybody to see. And I stumbled on it. So I think you need to make it much more available. And I thank you for doing it. Thank you, Gregory. We do appreciate the compliment, sir. Do we have any additional comments? We do, mayor. The next public comment will be from Mark. Mark, I've enabled your speaking permissions. Please go ahead with your comment. Mark, are you there? One more time, Mark. If you're participating via telephone dial star six to unmute yourself. Do we have any additional comments other than Mark's planning chance? Vice mayor, we don't have any additional hands being raised via Zoom, but we do have a prerecorded voicemail public comment, perhaps. Yes, please. Circle back. Yes, please. OK, thank you. We'll do from Roseland. Congratulations to Vice Mayor Eddie Alvarez for being the leader of. I'm hoping that Mr. Alvarez is going to be treated with better respect by various departments of Santa Rosa City government in the future. Over in Roseland, we need Mr. Alvarez to be that leader and voice of reason to get our issues taken care of because the police department is not responding to calls about camping on public land, which is against the city ordinance, or dumping on public land, which is against the city ordinance. The city of Santa Rosa has taken on the stewardship of a conservation easement of 11.5 acres at 10 27 to 13 70 Burbank Avenue land that was deeded over after the Sonoma County Agricultural Preservation and Open Space District purchased the land with taxpayers money. The city of Santa Rosa agreed that they would take care of that land and that they would steward it. Well, what's happened now is. Chappers, Behavioral Health Transient Vagrants, have gone in there and are dumping on the land in the city is not maintaining that spot. The city can maintain it and is required, according to the conservation easement. They cannot use an excuse of covid or possible litigation or anything else. They need to be in there taking care of that land, the Behavioral Health Transient Vagrants off of the property and all of that mess and dump they've put in there off the land. Over at the mud pit on Stony Point Road, that's private land so the city makes the excuse can't do anything. Vice Mayor, that was the only public comment received in advance for the evening. Would you like to circle back to see if Mr. Mark can raise his hand? Yes, please. And it looks like he is no longer on the meeting, Vice Mayor. Very well, we'll go ahead and close public comment and bring it back. That that was item 13. Public comment on agendas, items, matters, I mean, with that. Let's go ahead and move on to item 14.3. We have Kimberly Zunino. Item 14.3 is a report approval of the Pre-Luminary Physical Year 2022, 2023, Regional Water Reuse System Operating and Maintenance, Capital Improvement and Debt Service Budget and Allocation of Cost. Thank you. Thank you. Good afternoon, Vice Mayor and members of the council. Today, I am here to request preliminary approval of Santa Rosa Waters Regional System Budget. We are required to bring you this item ahead of the other citywide approvals in order to notify our regional partner agencies of their responsibility for the upcoming fiscal budget. This gives them time to complete their budget processes in their own agencies. Next slide, please. As an overview of what we will be discussing today, we will talk about the budget drivers, expenditures, what each partner's contribution is, our CIP funding and the budget schedule. Next slide, please. I want to provide you with some background on the regional system before we discuss the budget. There are five partners in the regional system, Santa Rosa, Ronald Park, Katadi, Sebastopol and South Park Sanitation District, con Santa Rosa, being the owner and operator of the treatment plant. The partners entered into the subregional agreement in 1975. We have made multiple amendments to that agreement over the years to accommodate changes in capacity. And the agreement defines the terms for each partner, which includes their allocation of costs for operations and maintenance, CIP and debt service. You can see by the map here it is a large system that provides treatment of wastewater from these communities, which result in typically 100% reuse of highly treated wastewater. Next slide, please. The major budget drivers are pretty consistent year over year. The treatment plant is a 24 hour operation that is required to comply with a significant number of regulations that continue to change over the years and require that staff make any necessary modifications to the operations and or monitoring processes to assure compliance. We provide recycled water to the geysers per our agreement with Calpine, which results in the production of clean energy. And finally, which we'll talk about a little bit more later in the presentation, our plant is aging and requiring more maintenance now. Next slide, please. Here we're just summarizing some of the more significant increases in the O&M budget this year. We are seeing several increases in the O&M cost this year, y I'm just highlighting some of them here. There is an increase in salaries and benefits from the completed negotiations with the various bargaining units. We are seeing increases in professional services. This is due to various programs that will require some assistance this year, some outside assistance. O&M projects are significantly up due to environmental mitigation work and component failures at the plant, which I'll provide some detail on in the next couple of slides. One thing we have seen this year is increases in many areas that are out of our control, energy costs, vehicle costs, operational supplies, insurance and IT costs are all increasing at a total of about 1.3 million dollars. We are also increasing the regional CIP fund by a million dollars. We have agreed with our partners that we will increase the cash funding by a million dollars yearly, so that's what that increases for. And then finally, we are also requesting one additional staff member this year, a new state regulation that has been imposed, requires all certified environmental labs, which ours is, to comply with the NILAC Institute standards. And this requirement calls for even higher quality assurance data tracking, which this position will assist in achieving. Next slide, please. So as I mentioned in the previous slide, we have had a significant number of issues at the plant this year. This is the reason for us requesting an increase to our budget for maintenance projects. And I thought I would go through several of the projects that we had this year that came up as an emergency, just to give you some context and some indication of the extent of our need. So starting with October 24th, 2021, this was during the atmospheric rivers that that we experienced in the region. There was a significant amount, significant amount of work to respond and recover from. We had a critical valve failure, which risk overtopping our primary tanks, which mechanics were able to manually operate and repair and avoid any significant issues. There was also some flooding, which you can see in the top left picture. In addition, we had more water coming into the plant than we could treat. So there was 300 million gallons of wastewater that had to be diverted to a holding pond and be sent back through the plant to be treated that the top right picture is the temporary system that was implemented to move that water. In November, we had an aeration pipe failure, which was a big concern. A large underground pipe conveys massive amounts of air to our aeration tanks for biological treatment of the wastewater. And the plant cannot even go a full day without providing air to those tanks. So an emergency contract had to be secured to provide a temporary solution above ground. And we are now in the design phase for the project to replace that piping. There's actually a video where the picture is shown here with the sound of escaping air, which is a lot more impressive. But we'll leave that with the picture since video seems to create some issues in the virtual world. On Christmas Eve, we had a pump failure that created a polymer spill. Polymer is used at the treatment plant to aid in the coagulation of solids within the wastewater, and thanks to the quick action by both our regional and local crews, none of the spilled polymer made it to the storm drain system and the issue was resolved. Next slide, please. The fun continued just a few days later for us when we had a sinkhole at the plant that was created from that aeration pipe that was failing. The picture on the top left shows you the sinkhole, which was about 15 feet deep. To assure there were no more issues with that piping, we quickly CCTV'd the pipe and did additional exploratory excavation to be sure that we had no other possible issues. This has since been filled and paved over. Then in January, staff noticed that dewatering of one of our digesters was not working. Digesters are used to break down and stabilize raw sludge into digested sludge, which can be used for land application or turned into compost. And at the time of this plug, one of our other digesters was offline for maintenance, which meant we had to resolve the issue very quickly. Our mechanics and on-call crews were able to create a temporary fix scene in the second picture and have since cleared the plug. And then finally, the bottom picture is a temporary pipe installed because of a recycled water main break. That main provides recycled water to the plant, where we use that water in various processes. It also created some flooding that had to be addressed, so our crews had to again act quickly and shut down any of the affected equipment and repair the pipe. Our crews were able to avoid any serious issues and an on-call contractor was brought in to make the permanent repair. So as you can see, we felt it was incredibly important that we increase funding for our maintenance projects this year to try to avoid other possible failures in the future. And I'd also like to add that our crews are pretty amazing in the fact that their skill and dedication avoided any serious issues through all of these emergency truly highlights the great work that they do. Next slide, please. So every year we provide you with the O&M budget broken out by line by line items in categories. This year there are many increases that you are seeing that are uncontrollable, as I mentioned before. So here we've decided to circle those expenditures to identify the specific items, the line items that are increasing and within the control, within our control, are the O&M projects and the professional services, as mentioned previously. Next slide, please. This chart gives you the operating costs, the cash vended CIP expenditures, without the debt service that is also included in the total allocation. At the top right, you will see the total operating costs, the CIP costs, but you will also see there is an increase there for operating reserve. The operating reserves are required to remain at a 15% of operating costs per policy and because there are five partners, we also need to allocate this amount with the budget. At the bottom right, you see the total of those proposed budget expenditures minus revenues. There are some revenues that come into the plant that are fully beneficial to the regional system alone and therefore are collected, those revenues that are collected go directly into the fund and are then removed from the total allocation to the partners. The total amount to be allocated to our partners minus the debt service, as indicated on the bottom left or the bottom right, I'm sorry, is $44.65 million. Next slide, please. Here we are identifying the total contribution from each of our partners as proposed, which include the total from that last slide we just saw and the debt service due to the nature of very large projects at the treatment plant. There is a significant amount of debt service as shown here, the most recent being the bond funding that was secured last year for the ultraviolet disinfection replacement project, which was also one of your consent items today because we are preparing to award that contract and begin construction on that big project. Each piece of the budget is allocated based on the subregional agreement, but they are all slightly different. The O&M costs are distributed based on the last full year of actual metered flows to the treatment plant. The allocation of costs are determined by taking the total O&M expenditures and then removing those miscellaneous revenues, adding back in the operating reserve required and then allocating that total number out to each of the partners based on their percentage of flow. The capital improvement cash funding is allocated by percentages also, but those percentages are defined in subregional agreements. And then finally, debt service is based on the projects the debt was issued for. The final outcome, as you can see here, is the total responsibility of each of our partners, including Sandra as a water share. Next slide, please. I wanted to provide you with a visual breakdown of all of the proposed regional expenditures by category as currently planned. This chart gives you the full picture by including the reduction in the projected miscellaneous revenues, as well as that required increase to the operating reserves. Next slide, please. And finally, the CIP cash funding in the regional fund, as previously mentioned, is nine million dollars this year, and it does increase yearly. This is just providing you with the distribution of funding by category. You will see the full list of proposed projects with the citywide budget review. Next slide, please. And as you can see here, we're just showing you our budget schedule. We have a lot of stops before we come and see you. We meet with our regional partners to go over our regional budget. We meet with the budget subcommittee to go over all of our budgets. We meet with the full BPU. And then we're here with you today to request a preliminary approval of the regional budget. And then you will also see this budget included with all of the other budgets at the study sessions on May 10th and 11th. And then for proposed budget adoption on June 21st. Next slide, please. So it is recommended by Santa Rosa Water, the Subregional Technical Advisory Committee and the Board of Public Utilities that the council, by resolution, approve the preliminary 2022-23 regional water reuse system operating and maintenance, capital improvement and debt service budget and allocation of cost for the purpose of notifying the regional water reuse user agencies of their allocations of such costs by May of 2022. Next slide. And with that, I am here to answer any questions that you may have. Thank you, Kimberly. Council, are there any questions? Seeing none, let's go ahead and open up public comment. Madam Deputy Quick, we have any comments on Zoom or pre-required messages on item 14.3. Vice Mayor, I'm not seeing any hands raised via Zoom. You moved very quickly, so I couldn't get the slide up. And we received no pre-recorded public comments on this item either. I appreciate that very much. Let's see here. Council Member Rogers, I believe this is your motion. Yes, thank you, Vice Mayor. I move a resolution of the Council of the City of Santa Rosa approving the preliminary fiscal year 2022 and 2023 regional water reuse system operating and maintenance capital improvement and debt service budget and allocation of cost in way for the reading of the text. Thank you. We have a motion. Do we have a second? Say it. Here we go. We have a second by Council Member Schwollham. Any discussion on this item before we put it up for vote? Seeing none. Madam City Clerk, can we call the vote? Thank you, Mayor. Council Member Schwollham. Hi. Council Member Sawyer. Hi. Council Member Rogers. Hi. Council Member McDonald. Hi. Vice Mayor Alvarez. Hi. That motion passes with five eyes with Mayor Rogers and Council Member Fleming absent. Very well. And before we go to item 14.4, we'll do a little skipping around. Let's go ahead and take care of item 15.1, our single public hearing for the evening. City Manager, would you like to take this item? Item 15.1 is the public hearing. Kefir Club public hearing and issuance of bonds by the California municipal finance authority and an aggregated amount not to exceed 40 million for our Viera apartment and affordable rental housing project located at 1385 West College Avenue. Angela Morgan, program specialist in the housing and community services, will present. Thank you. Thank you. Thank you. I appreciate the introduction and of the item tonight. Again, my name is Angela Morgan with the housing and community services team. I have good evening. First off, the item before you today is the request to hold a public hearing and approve the issuance of bonds for the AVR Apartments Project. Next slide, please. Juristicians are required to hold a public hearing, receive public comment and approve bond issuance consistent with the tax equity and fiscal responsibility act of 1983 and internal revenue code. This action will not result in any fiscal impact to the general fund and the financial responsibility shall be of the borrower. In this case, the borrower shall be M.M. AVR LP and the developer is Chelsea Investments Corporation. Next slide, please. The proposed project will create a new affordable will create new affordable housing units located at 1385 West College Avenue. The project is adjacent to the G&G shopping center, which includes a grocery store, restaurants, drug stores, restaurants, beauty salons, a bank, a shipping store and a clothing store. En December 2021, the site obtained its approvals and necessary entitlements to build 136 units as presented to you today. Next slide, please. Once the developer has obtained and closed on the necessary project financing to complete the project, it anticipates the commencement of construction by June 2022 and completion by December 2023. The project will further counsel tier one goals by meeting housing needs within the city's jurisdiction. The project will provide deeply affordable housing opportunities in Santa Rosa, restricted to households with incomes ranging between 30 to 60 percent of area median income. Next slide, please. The recommendation before you today is one conduct a public hearing under the requirements of the Tax Equity and Fiscal Responsibility Act of 1983 and the Internal Revenue Code of 1986 as amended. And two, by resolution approve the issuance of revenue bonds by the California Municipal Finance Authority in an aggregate amount not to exceed 40 million to finance or refinance the acquisition, construction, improvement and equipping of Aviara Apartments, an affordable rental housing project located at 1385 West College Avenue, Santa Rosa. Next slide, please. This concludes the presentation. And in addition to myself, we have Ben Barker from CMFA, the bond issuer, Teresa and Heidi from Chelsea Investments Corporation to answer any questions that any of you may have. Thank you, Angela. Counselor, are there any questions? I do have a question. If there's a property to the west of the property of the site, it doesn't have a parcel number. Is that part of this property or is that just simply a misprint on the map? Is that it? We do have someone from the development team that can answer that question. Thank you. Hello, this is Teresa Pocalsky, Chelsea Investment Corporation. The APN not noted and I'm not sure if you're able to go back to the map, but that is not part of the project. It is just the project labeled. Very well, I appreciate that very much. Counselor, any questions? Seeing none, let's go ahead and open up a public comment. A star nine if you're calling via phone. Raise your hand if you're on Zoom. Madam City Deputy Clerk, Are there any comments or pre-recorded messages on our public hearing tonight? Looks like we have a couple hands raised. Vice Mayor, the first public comment will be from Gail followed by Gregory. Gail, I've enabled your permissions to speak. Please unmute yourself and proceed with your comment. Thank you. Can you hear me? I can. OK. I'm new to this subject, but I did want to listen in and I heard that there would be a range of 30 to 60 percent of the income that was stated. And I'm wondering why such a broad range. Will that be decided later? Or do we need to know now? Is there going to be one apartment available at a 30 percent and the rest at 60 percent? So I'm very curious about that. And you, I'm sure, have the answers. I just wanted to raise my concern in this community. We have a a dearth of housing, especially a dearth of low income housing. As you all know, we need many stepping stones of housing. This is one of them. We need more safe parking lots, even if it's a rotating safe parking curb. So that one one month we have a certain length of curb in front of a certain park available with a portapati and sanitation. And then we move it another month to another community so that our communities don't feel put upon. We need tiny houses, just like the shelters that are being put up out at Cots in Petaluma, just like the shelters, the houses, tiny houses that are out at Los Gullicos. Then we need a stepping stone range for our our un housed and for our housed and for our wanting to be housed students, new new people to the society, you know, young people that are just getting started. And so I'm very concerned about this range. I hope that we can discover that there will be sufficient numbers of housing units here that are in the 30 percent range. Thank you. I yield my time. Thank you. I have made notes of your comments, although we're not able to go back and forth. I will bring up your questions at the end of the public comment period. Gregory. Thank you, Vice Mayor Alvarez. I share Gail's concern, but I'm not sure you have much flexibility in this. Asking for you to help them get a loan, you know, for a project they pretty much have control over. They decided it was going to be 30 to 6. They mean Chelsea, 30 to 60 percent. And I don't know whether or not you have any leeway in your process tonight to be able to say, well, we like this many units at 30 and this many at 40 and this many at 50. And, you know, the kind of thing that would really give the the community some sense of what really is going to happen. And I think, you know, legitimately asks for something for what you're giving them. I would like to see a policy, Vice Mayor, that says in the future, when your staff is negotiating with these people, anyone who comes forth and wants this. And this isn't the first time it's happened. You get often a request to help somebody get a better loan. But you could ask something in return and you could ask what I would like you to ask is specifics. Clearly, how many of these different levels of units are you going to get as a city for what you're giving? It's not enough for them to simply, you know, get an approval from you and then go negotiate whatever they can with the insurance or with the agency that they're getting a loan from. You're a member of that agency. You should dictate what it is they can get. Otherwise, you just, you know, handing the keys to somebody who's going to come in and say, well, we couldn't do it for anything less than all 60. That's not good enough. That's not low income in this county. That's $60,000. You know, it may seem to some people like low income, but to me, you know, a family of four making 60,000 is not homeless. They're not on the streets. They're not anywhere near either extremely low, very low. They're up in the moderates and they need housing too. But let's not all fight about it. This this unit, this project is supposed to be low. OK, thank you very much. Thank you, sir. Vice mayor, there are no additional hands being raised via Zoom and there were no prerecorded public comments on this item. Thank you. Let's go ahead and close public comment bringing it back to council. One of the questions posed is what are the 30 to 60 income brackets, as well as if if there are any designated amount to each one of those brackets? Angela, I'm hoping you can help us answer that question. Yes, yes. Thank you. Thank you, Vice Mayor Alvarez. I'd be happy to answer that question. I'm happy to report that the project is actually 100 percent. It's 100 percent affordable project. So there are no moderate income units. There are no market rate units. The project is 100 percent affordable, 135 of the 136. There will be one unrestricted unit designated for the for the resident manager. So the unit mix of the project will consist of eighty four two bedroom units and fifty two three bedroom units in total. So within the affordability of the project, all of them will be at the no higher than the 60 percent. So I don't have the exact breakout of how many at 30, 40, 50, 60 and so forth. But all of the units will be restricted at affordable housing. And this is Teresa Pekalsky. I can actually chime in on the specifics if helpful. There will be 14 units at 30 percent AMI's 14 units at 50 percent AMI's. And then 107 units at 60 percent AMI's. And again, all of those will be affordable at low and very low income with no market rate units. For those that may not know, what is an AMI? AMI stands for Area Median Income. Thank you, Patricia, I'm sorry. Thank you. Thank you both. Are there any additional questions or comments from my colleagues? Yes, Council Member Rodgers. I'm sorry. Can you give me that first down again? The percentages. Yes, of course. Excuse me, there will be 14 units at 30 percent AMI. And those are also split by bedrooms. If helpful, I can send the bedroom mix to Angela as well to circulate 14 units at 50 percent area median income and 107 units at 60 percent area median income. Council Member, does that answer your question? It does answer answer the question. And if I interpreted some of the comments correctly, it also goes into some of the comments that were made about the least amount of units being provided to the 30 30 percent in the 50 50 percent. So just wanted to point that out. Very well. Any additional comments or questions? Seeing none, Madam Deputy Clerk, can we have a. I'm sorry, Madam City Clerk, can we have a vote call on this? Natalie, I see your hand raised again. Actually, sorry, I do have a comment. Please do. Oh, sorry. For the sake of asking, is there any way to get the 30 percent in the 50 percent number of units raised or is that something that or is that? This is Teresa again. Unfortunately, with the the bonds in the tax credit program, we have to average out at a certain percentage. And once that amount is locked in, when we applied for tax credits back in September and were awarded in December, we are unable to change from that. Maquela McGowan and Chelsea do have another project that we're working on in the area and are looking at other sites. So that's definitely something that we can look at for future projects. Perfect. Thank you. Yes, Council Member McGowan. So we've talked about area media and income. And I think that that's a confusing concept. It has been for me. I've had to figure out how those calculación works when you say 30 percent, 50 percent and 60 percent. And somehow we just skipped right over the 40 percent. So I'm just wondering if you could give like a brief description of what that actually means for median income and how that works out for low income housing, because I think that that's maybe where we're getting some of the questions. And I know it was helpful for me to sit down and actually ask these questions ahead of time. So could you just give a brief kind of how that works? Yes, thank you. I'd be happy to address your question. So I'd be happy to talk about the income, the different income limits. So we have the 30 percent tier, 30 percent of area median income for our area. This is just as an example for a household of four, a household of four people that would translate to thirty four thousand nine hundred dollars, that's the ceiling income. So we have a 30 percent tier. This project also has 50 percent tier. So for 50 percent with the same household size of four people, that maximum income would translate to fifty eight thousand one hundred fifty dollars. That would be the maximum. And then to the highest tier indicated at the 60 percent of area median income. Again, that same household size would be sixty nine thousand seven hundred and eighty dollars. And those those those income limits and area median income for our area, they do come from from HUD. So those are numbers that we we general we generate and make public on our website every year. And I would also like to clarify that for the 50 percent area median area median income units. We actually are able to allow households that have lower incomes into those units. They just can't cap at 50 percent, which is usually why the higher amount of units are at 50 or 60 percent instead of the 30 percent. But some of the that's that's a cap. We can go below if that if that makes sense. So we usually do fill more units with the 30 percent AMI than the 14 that we currently have. That is very helpful. Thank you. We have any additional questions? Sin none, I believe council members for them. This is your item. Hey, Mr. Vice Mayor, I move a resolution of the council of the city of Santa Rosa, approving the issuance of revenue bonds in an aggregate amount not to exceed forty million dollars by the California Municipal Finance Authority for ABRA Apartments, a one hundred thirty six unit multifamily affordable rental housing facility located at thirteen eighty five West College Avenue for the benefit of M M EBR a LP in accordance with section one four seven subsection F of the Internal Revenue Code and the Joint Exercise of Powers Agreement related to said authority and way for the reading of the text. OK, have a motion and we have a second by councilmember Rogers. Deputy City Clerk, can you call the boat? Thank you, Mayor. I will call the boat. Councilmember Schwedhelm. Hi. Councilmember Sawyer. Hi. Councilmember Rogers. Hi. Councilmember McDonald. Hi. Vice Mayor Alvarez. Hi. That motion passes with five eyes with Mayor Rogers and Councilmember Fleming absent. Those are only public hearing for the evening. We will go back to item fourteen point four. Madam City Manager. Item fourteen point four, the report summary vacation of public service easement, Caritas Village. Our senior planner is going to present the report and know how I am particular about names. I do not want to mess this up. So I'm going to allow her to pronounce it for you. You vice mayor Alvarez. This is Christina Chumians, a senior planner. Y. I'd like to present the proposed summary vacation of a public service easement for Caritas Village. Next slide, please. Now, the applicant is seeking a summary vacation of a public service easement that has been partially abandoned and relocated. The easement was reserved for public utilities within a now vacated alley right of way. All public and private facilities that were located within the easement have been removed and have either been abandoned or relocated. And the vacating of the public service easement is necessary for the orderly development of the approved Caritas Village project. Next slide, please. This is where the project site is located. It's found by the mall, the Highway 101 and a residential housing units to the north and encompasses a full city block. Next slide, please. And Caritas Village is an approved project that includes the redevelopment of that entire city block into a comprehensive family and homeless support services facility, emergency shelter, which is currently under construction in a 126 unit affordable housing development. Next slide, please. On March 3rd, 2020, the city council approved entitlements for the Caritas Village project and on October 13, 2020, the city council adopted the downtown station area specific plan, which amended the general plan designation for the approved project site to Cormix use. Next slide, please. And here's the exhibit for the summary vacation. As you can see, it's a old alleyway that was vacated and the utilities are meant to run through that alleyway within that easement. Although, as I stated earlier, all those if there were any utilities in that easement, they have been abandoned or relocated. Next slide, please. And pursuant to California streets and Highway Code section 8333C of the code, the city may summarily vacate public service easements if the easement has been superseded by relocation or determined to be excess by the easement holder. No hay otras facilidades publicas ubicadas dentro del easement. En caso del subjecto de public service easement, el easement ha sido supersedido y muchas utilidades dentro del easement han sido relocadas. Por lo que, el publico de servicio necesita cada de estos necesarios y puede ser summarily vacado por el City Council. Next slide, please. Y como Cicua, en marzo de 2020, cuando el City Council aprobó los entitamentos para el proyecto de Caritas Village, el Council también adopte el factor de definición de las consideraciones para el proyecto, que necesitas la vacación de summary y pursuant a las guadalines de Cicua 15162, no hay revistas adicionales o revistas requeridas, como no han habido más revisions a el proyecto y no hay información nueva de que el proyecto resultará en nuevos efectos específicos en el proyecto. Nuestros efectos sustanciales han creado en la severidad de los efectos específicos que se han identificado anteriormente. Y en general, las vacaciones de summary de publico de servicio de servicio son categorizadas por Cicua, presumiendo que las alternaciones mineras en las limitaciones de la utilidad en el proyecto. Next slide, please. Y es recomendada por el Plano de la Departamento de Economía que la resolución de la resolución de la resolución de la vacación de summary de una vacación de 41ft x 12ft, que transgrede a aproximadamente de 4,210ft, el Plano de la Departamento de Comunidad publica que ha sido abandonado y relocado por el proyecto de la Projera de Caritas, que es ubicada en un bloque de la ciudad de downtown, bordado por la 7ª de la norte, la 8ª de la izquierda, la 6ª de la izquierda y la Morgan de la izquierda. El siguiente slide, please. Este es mi información de contacto para nadie en el general público que gustaría más información o tienen preguntas subsecundarias sobre la vacación. Gracias. Gracias, Cristina. Cámara, ¿hay preguntas en el item 14.4? ¿Listarán las manos o no las manos? Vamos a abrir un comentario publico. Star 9, si estás en la salida, raised your hand if you are on Zoom. Madam Deputy Clerk, do we have any of either? You do, Vice Mayor, the first public comment will be from Gregory. Gregory, you are unmuted. Please go ahead with your comment. Yeah, thank you very much. Just a quick comment. So you have two projects, one this one and the one we just heard about that you just approved. They're both about the same number of units, you know. And you heard what the 30, 40, 50, 60 split was mostly up in the 60. If you compare it with Caritas, which is about the same size, there's a heck of a lot more low income in Caritas than there is in this one. Now that's partly a matter of where they're getting their money and what they want to serve, but my point is you have some control in this. And so long before it gets to you, you need to give your staff and you need to be able to think in the long term, you know, what gets the best percentages of income, housing in our city and not let it simply be a matter of what they can get from their loan sources, or in this case, whether or not it goes to a low income housing developer. Burbank has a few more tools in their toolkit to be able to make it so it's low income and homeless, but, you know, the project in front of you is a whole lot more friendly to people, a whole lot less income than the previous one. And that's not just an accident. It's by design and you have a part of that process. Thank you. Thank you, Greg. Vice Mayor, there are no additional hands being raised via Zoom and we receive no advance public comment on this item. Thank you. Let's go ahead and close public comment and bring it back to council. Councilman Sawyer, I believe this is your item if you'd like to present it. Thank you, Vice Mayor. I move a resolution of the Council of the City of Santa Rosa, approving summary vacation of one 341 foot by 12 foot public service easement located at 431, 437, 439, 465 A Street and 506, 512, 516, 520, 600, 608 and 612 Morgan Street. Acesor's parcel number 010-041-001, 004-005, comma 008, 009, 010, 011, 013, 014, 015, 016, 017, 018, 019, 020 for the Caritas Village Project, which is located on a downtown city block bordered by 7th Street, A Street, 6th Street and Morgan Street, file number VAC21-004 and wave further reading of the text. Adit. I hear a second by councilmember Shulham. Is there any need for discussion on this item? If there is, please raise your hand. Seeing none. Madam City Clerk, can you call the vote? Thank you. Councilmember Schwedhelm. Hi. Councilmember Sawyer. Hi. Councilmember Rogers. Hi. Councilmember McDonald. Hi. Vice Mayor Alvarez. Hi. That motion passes with five eyes with Mayor Rogers and Councilmember Fleming absent. Thank you very much. We have taken care of everything before item number 16, written communications. Were there any comments or questions for my follow colleagues on either one of these? Seeing none, we'll go ahead and move on to item number 17. Public comments on non-agenda items. This is your last opportunity to make a comment on matters concerning the city of Santa Rosa. You have three minutes. Star nine if you call via phone. Please raise your hand if you are participating via Zoom. Madam Deputy Clerk, do we have either one of those tonight? Vice Mayor, I'm seeing no hands may be raised via Zoom. And we already listened to the pre-recorded public comment under item 13. Good deal. We'll go ahead and close item number 17. Public comments on non-agenda items and that leaves us with. Well, I guess we all know what that is, right? And before we do, before we do, I want to thank our mayor, Chris Rogers, and his beautiful wife. I don't know the time in Scotland, but I imagine they're already married. So I'm going to say wife for the opportunity to have been acting there for a week. It's been an honor for her up to me. I'd say stay another week, but the city of Santa Rosa needs you. So please hurry back in closing. I'd like to dedicate this meeting to the newlyweds, Mr. and Mrs. Rogers, who reminded us that love trumps all. Thank you and good evening. This meeting is adjourned.