 Are there any revisions to the agenda? Yes, I'd like to have a conversation about the subcommittees for the Supervisory Union and their meetings going forward. Okay, 3.4? Sure. It's an action or is it a discussion? It's a discussion. Okay, so it's 2.3. 2.3, sorry, yeah, thank you. Thank you. Oh, glasses. I know I was looking great, but I cleaned things up. Any other revisions to the agenda? Nope. Okay, any public comments and correspondence? Any executive committee comments? Is there a motion to approve the minutes of November 20th, 2018? So moved. No, second. Any discussion? Those in favor of approving the minutes of November 20th, say aye. Aye. Opposed? Distensions? 2.1 is act 46 of the court. I hope that's you both. The act 46 update, I'm sorry. Yeah, I mean, I sent out a new revised schedule based on the interim scheduling agreement. I put it released a video today as well. So we're looking at a February 19th district organizational meeting. I've put together a recommended schedule from there on. I don't know if that'll depend on the transition board or the new merge board if they stay with those dates. The other thing that I would say is the Articles Committee which some of you are on has been drafting articles and those are being worked on in the next meeting next Wednesday. Yeah, I guess three of us are on the Articles Committee. I mean, if anybody else wants to know any more about that, we can probably share it, but we're still working, I guess is the problem. Are there any questions about sort of the recommended schedule or where we're at when it's done? No. Okay. Communication regarding merged board positions. So yeah, I wanted to talk that with you. What I'll be, I sent out the recommended schedule yesterday the day before. We'll be having a district organizational meeting on the 19th. One of the things that I wanted to talk, Matthew and I were talking about was getting out information if at that district meeting folks decided to have an Australian ballot for merged board positions that we, with the tight timeline that we have from now until July 1st, the statute requires that petitions are turned in as most of you know, six Mondays before the meeting. So if we were to look at it as quickly as we could have a district meeting, a special district meeting to have elections and they were Australian ballot, if they were floored, doesn't matter. But for Australian ballot for petitions, you need to have six Mondays. So if we went right from the 19th and went six Mondays forward, it would be April 2nd, which would give five days for petitions to come in. If we go another week, so we give almost two weeks for petitions, then we're all the way to April 9th. What that starts to do is then the the budget vote would be May 7th, if we did it on April 2nd, or it would be May 14th for the first budget vote. And I'm looking at a second possible vote in June, which might put it all the way into the 21st or 22nd of June. So what I wanted to talk with all of you about, and Matthew and I were talking about is letting people start to know so that you can collect. I've checked with Will Sending at the Secretary of State's office. You can collect signatures and anticipation of a board membership ahead of time. And if we wanted to get that communication out. Question. So I would have to collect 1% of Calis. Of Calis? No, of Calis, 1% of Calis. So it's 13, yeah, 13, 14 signatures. I think we'll do that since... Vera, I think Vera next. Yeah, so you have to have 1%, or that's a good point. The way that petitions would work, it'd be 1% of the town you're representing. Oh, and when we put out information. Yeah, I would put all that out in information, but I wanted to check with the executive committee here about putting that out early with the, you know, this is draft, but this is what I'm trying to keep the timeline as tight as possible. Yeah, so basically the question is, is it okay for Bill to send out a communication just letting folks know in all five towns that it's possible that there would be these new board positions that people want to run for them. It would be better, I guess, to if people think about starting to collect signatures on petitions earlier rather than at the last minute. So because there is gonna be a short window, whether we do it five days after or 12 days after, it's still gonna be short. Right. So trying to give as much lead time to people as possible if they want to run to kind of get their stuff together and ready to come in. Well, so basically what you're saying is, if somebody wants to run, they can fill out the paperwork and they can collect the petitions and then we'll have to have it in by five o'clock on a certain date. On the one day, so they can start now. They can start now, but if we go to the 19th the next Monday isn't 25th, right, right, yeah. You've got to go. That's why I think it's just put it out now that you can start collecting and getting your papers together and goodness, you have a lot of time to do it to have it there by what, April 2nd? No, it's gotta be there by February 25th. It would literally be five days after the district organization meeting. Oh, so like a month from now? Or so, in order to have the vote? On April 2nd. Okay. In order to be, okay, got it. So it'll be for February, yeah, so we need to tell them. Yeah, I think it is. Because there would only be six days between, if it happened, the organization meeting and the Monday after when we would prefer to warrant election for new void members, as well as possibly in articles before it becomes to that on the same day. So that's kind of it. I think it's going to be good. It's another opportunity to explain what's going on. Yeah. We have these boards, we have this theoretical board. But people have been anticipating this for so long that people who want to run, I think, by now know either they are or they aren't. Right. We've also communicated a set of things that didn't turn out to be accurate, so. So what are they, are they petitioned forms or are they developed? You use the same petition as your town. But aren't the terms, the terms are staggered though, right? We'd have to publish what the terms are for the different positions you're right, Chris. And the petitions have to reflect that. They have to reflect which petition. So we'd have to, I could work with the town clerks to make sure that for each of you know, some of them say, which one are they picking up for? Right, that's right. Yeah, now that's a good point. Okay, so. That's a really good point. Okay. Sounds like we're good on that one. So the answer is you're gonna publicize it and we'll do both, yeah. We have to pick which one we, I think either April 2nd or the 12th because that creates just a different time frame. For when the election would be. So for when the petitions would be due. I think we're gonna make shooting for the earlier day. I'd like to shoot for the earlier day. So let's do that. It's not possible. Okay, let's do that. I'm trying to, that's what I published in the recommended schedule is what I'm doing. The earlier day. Just pulling it up, yeah. Okay. I mean, I think theoretically the transition board is supposed to warn that, right? Yes, they'll be the ones warning that and they'll be the ones approving how this goes out to folks to be notified. But I'm asking this group for lack of any other group to say, I wanna get it out soon. I mean, I want people to know what's going on. Well, I have at least three transition board members. So the, our meeting is one February. It's district organization being it's February 19th. Okay, so then the petitions would be due February 24th. Yeah, that's the next Monday. I don't wanna count. Okay, well you said five days. I'm just gonna have the schedule today. Yeah, I have the schedule. Petitions due, you had as the 25th. It's the Monday. Oh, 25th. It's the Monday after. So it's the 25th. Sorry, this was like the latest one. Yeah, yeah. I just feel like I have to be able to. Okay, 2.3, the SCSE subcommittees. Yeah, so I've had a couple subcommittees, chairs, asked me about meeting with subcommittees. Kari's talked to me about it for school quality. And Lindy's talked to me about it for policy. And asked, especially when I turned out the schedule, another revision on the schedule, should we still meet for subcommittees? And so I thought I would ask you tonight as the executive committee, what your opinion of that is. I mean, the SU board is the one that authorizes them. I just wanted to ask about that work. I know like for the policy subcommittee Lindy said to me, she says, so I saw in your schedule, you have negotiations that night. I'm like, yep, I've got negotiations that night. So. I went ahead and canceled the school quality. I feel like it's important, but not as urgent as the other things we have going on. I agree with you. I think the negotiations and the efforts, that's a lot to ask of everybody involved in most of the central office. And I think as important as that work is, I think there's a lot of unknowns for some of that until you get through the other two pieces. I agree. I think putting them on hold for a little while. Sue, do we have one good timeframe on what on hold means for how long? And then to say no meetings until, just so it's not a big new vacuum. I don't have a thought for you, Chris, on when and date that that is. Can we just say like in terms of why I wanted to revisit it? Well, I think, yeah, I mean, with the merge forward, I've said this in quite a few places. I think there's going to be some new standing committees and we'll figure out what those are. I think this is something that we have to bring up at the SU board because the executive committee, it doesn't direct the other committees as such. And you could say, like, yeah, we all get it, we're on board, you know, but it'll be the SU board who's going to say something to say something about it. But then again, the committees don't really need permission not to meet, because you've already done a canceled meeting. So I think what we're all just doing here is saying, like, yeah, we're all aware of things that are a little crazy right now. And it's up to them. It's fine if the committees are not like, you know, burning a candle and trying to move forward that is possibly important but not urgent, right? Can they even meet? I mean, are they, they're essentially members of the old boards, which are on committees and they're, I mean, do they even really exist? Is it any of them? Yeah, all of the board, all of the board's existence is a big problem until the end of the year. No board has been dissolved. Right, no board has been dissolved. They're still in control. Until the end of the calendar, or do we? And until the end of the calendar, well, I thought it was for fiscal year, the boards have no kind of authority, correct? I mean, I guess they do. So March 27th is the next potential full board? No, let me step back a bit. Let me answer the first question that Rick asked, which is about where is the authority? The operational authority for FY 19, which is fiscal year, remember right now, the local boards have until June 30th. And there's an audit that comes afterwards, which they would be the entity to accept the audit of that fiscal year. What is considered operational, but that's usually a mechanical operational, right? That means the running of the school districts right now, according to the order that I have from the state, all FY 20 waits for the transition board to merge board, really for the merge board. The transition board had no power to do anything for FY 20, so they're waiting for the merge board to be formed. Okay. For everything for FY 20. I assume operational is more, your functional operation is not policy, that was all going essentially to it. I know that the transition board had limits, but- They really don't have much authority. The transition board really doesn't have much authority. It's the merge board that has the authority. That's why the transition board can't propose a budget. It's all done by that merge board. The merge board has the authority for FY 20. I think we're basically moving to a period where if the policy committee, if the school policy committee were to take a decision about mostly being in the form of a recommendation at this point, if the statewide plan plays out the way that it's written, I guess. Okay, I would like to speak to that. If it's an operative, if they have the operative power and they decided to pass a policy and everyone voted for it. All I mean is, yeah, I agree with you. I agree with you. I agree with you for this, for this year. For this year. But all I mean to say is if you're gonna put a policy into place, I don't know about what like that, such a such is gonna happen for all courters. It was a question of how fast we can put a policy into practice anyway. I think what we could do at the next SU level meeting is the executive committee could just, I'm trying to streamline the discussion that might occur at the larger meeting. Could be a recommendation of the executive committee that the currently existing subcommittees can meet at their discretion through a certain date. So 30 June, I don't know what the date is. And then it's at that subcommittee's discretion. Yeah, I mean that makes sense to me. I think you put in a caveat that says unless junction issues because then operations as would just carry on. Well, I think that's what you're, what I'm trying to do is cover all bases and allow flexibility to subcommittees because there's so much going on. Just say that as the SU board, we don't have any expectations that subcommittees will continue to meet regularly. It's at their discretion based on what's going on. And it could be revisited the next time we, in March, is that the next time we have a... There's a carousel in February the 13th. 13th, yeah. And then there's a March 27th carousel meeting. Is there an April one? No. And I'll just say again that it's not a change. No. Subcommittees have already made their discretion. It's a change in expectations. Yeah, it's a change. Yeah, I mean, it's just a communication from the entire group to say to the subcommittees, look, there's a lot going on. We know people are involved with multiple things. If a subcommittee doesn't have the time to meet, that's fine, we understand that. With, well, there would have to be a caveat. Negotiations has to be a caveat. Negotiations has to meet. Yeah. Other than negotiations. And I mean, I'm just not seeing anything that's time sensitive for anything other than negotiations. And I think for the full group to say to the subcommittees, look, we understand there's a lot going on. If you want to hold off on meeting, your regular meeting schedule and reduce it or just put it on hold, that's okay. And just make it that simple. And then get consensus or a vote from the larger group to say, right, subcommittees, you know, if there's something huge and important, me, we understand there's a lot going on. If you don't have the time, that's okay. Here, that's my action agenda. The board orders, where they landed, somebody had their all orders. There's two. There's two. Car is waiting to make a motion. So we all move to approve the board orders. The amounts of $184,921.71 and $329,269.27. The second. Any discussion? Should those reflect a date? As I always normally do it. So the first dates were, the first one was for October 25th through November 29th. And the second set was December 1st through December 28th. All in favor can say aye. Aye. Aye. Opposed? Who seconded that, sorry. Chris did. I'm Chris did. Yeah. We'll get to Chris did. I think double second. Yeah, I think double second. Chris did a second. First one. Okay. The audit reports. Thank you. Yeah. Thank you. Thank you. So there's, Lori does, Lori and her team do an excellent job. The audit was sent to you via email, finding some recommendations. If you have any questions you can ask Lori. Good job Lori. Oh, thank you. Thanks for knowing me. Thank you. No problem. Let's have a motion. I'll make a motion to accept the auditor's report. Okay. Is there any discussion or any questions people have for Bill or if you were in the other So was this the first or second go around with this? Second. Entity. Okay. Did it go better? Oh yes. The first year they have to collect every document that you ever gave to the other auditor. So the second year you only give them what they asked for and what changed. Okay. For like cases and stuff. It'll work better if you weren't happy. Oh much better. Sure. Less time. Good year for having it work better. Yeah. I need one thing. Okay. All those in favor of accepting the audit report you say aye. Aye. Opposed? Approve leave for a not familiar special educator. Yes. So you'll see in here from Ashley Gilstead. She's expecting a trial to make one. Which is great news for Ashley and Ted. She will be out from April to August. And so she's asking for FMLA leave for that one. Which the board, the agreement, the master agreement requires the board to take action on it. Nothing out of the ordinary. I would recommend that we approve the FMLA leave for East Montpelier special educator. Yeah. When you ask that out of the ordinary she is married to another special educator that will be taking leave in September for six weeks. Ah, I see. Okay. For the same purpose. For the same purpose. Okay. They're going to take it. He's going to take it in September and she's going to take it. Although it'll be easier. Okay. We're good for the kid. Bye. We'll have that go to the committee. Either we'll come back to you or go to the merge board. I'm approving the leave. Please say aye. Aye. Aye. Opposed? Abstentions? Reports to the board? You'll see a director's report in there. I did not, but I want to update you on two hirings. I think one you may have seen. Carla, you're going to have to tell me the last name. Messier. Messier. I should remember these, but I just don't. Even though they're working in office. Carla Messier has been our AP person, our accounts payable person, has had human resource experience and applied and we offered her the position of human resource coordinator after cellular. So she's going to be starting out on Monday. And Penny? Sandville. Sandville, thank you. I really feel bad about this. Penny Sandville, who came in to help us with HRA and the and software conversions and all that has had AP accounts payable experience. She did that for Washington County mental health for many years. So just today we offered her the position of accounts payable. So we kind of knew this talent was in the office, but we did an open search and they became the best spokes lab. So we'll be looking to fill the temporary position which is temporary for the software piece. And it gives Penny more stability, which is great for her. She's turned out she's awesome. So is Carla, they're both. She said they want to work here the rest of the life, so. Put it on the news. So we're just wanted to give you an update on that. And that's where we are with those. Okay, thanks. The report is in the packet. I assume we'll have a chance to talk about that also. Parasol meeting. Yeah. The financial report. Sorry, this was in. I didn't know why these were here. They were in email, but I think they're pronounced. It was emailed separately on Monday. Just extra pronouns. Yeah, go ahead. So we didn't have a November meeting here, but I had updated the financials in November. I thought I should cover it tonight. Up on revenues, we updated the special ed reimbursements, the shared services for the HRA and benefits and the transportation reimbursement. So we increased our revenue projections by 478,000, the sum of the three of those. And when you go down to the expense side, the shared position is awash. So we had projected that that shared position would be paid 400% by other sources. Additionally, we had the BSBA dues. They serve as a pass through now through the supervisor union. So that's the 78,000. The BSBA dues are 78,000. Oh no, no, no. The 78 includes a full-time position, a fiscal position that we had appointed back in October to do the HRA work and the software work. That's sorry about it. The BSBA dues are only about 8,000. They're actually less than they used to be. So it's a reduction. But we do that as an inter-company billing. So that's why it's a revenue and an expense and it doesn't impact our fund balance. I'm gonna go too fast. We also updated our salary and benefit projections and at the time had a $3,241 savings. So all total, the expenses changed. And I apologize, the special ed changed as you can tell. 317,000, I missed that one at the top there. So in total, the revenues were up 478,000. The expenses are up 392,000. So we actually had an increase to the fund balance over the prior month's reports. As you remember, the board had approved carrying over fund balance from last year of about 97,000. And so now we're only gonna be needing to use 10,755. It's primarily due to the transportation reimbursement that came through for the new buses. I mean, if you had to get to the point. I was just trying to go in through all the details in case you really wanted to know. Other than that, there's nothing else that's really updated at this time. This past week I've spent going back through every school in Washington Central. And so for the February meeting, we will have a complete update for every school for every line item for salary benefits and special ed. So this will change and should go in some favorable light. So are we intentionally not being at 4% or is that just due to costs? Right, it was intentional because the bulk of our costs are reimbursable. So if we're out for a special ed student, for instance, that you get 56% reimbursement. So there's really only a local shortfall of 44%. So we hadn't been maintaining the 4% for the whole budget because the bulk of it is special ed. And busing, which is a fixed contract. You made that decision even back when we were on fixed fees and not even an assessment that we wouldn't keep up to 4%. So does it make sense to even have the target amount anymore or is it just for just for benefits? Because that's the footnote we had in every school report. I mean, if we have a lower target, we could put it in here. One of the things you'll probably hear recommended, Laura and I have been talking about for the district meeting, is that instead of taking out the low anticipation for merge expenses that we just use central office fund balance to take care of those expenses. Because you're gonna take a loan for yourself and why go do that? You've got the money, the cashier to do it. Why go, we haven't used your expense. You're having a good time seeing how it's gonna be. Most districts have used at least their 150 they got from the state when, as their grant to do the merging work. And right now the way we're using legal, we're using up. Yeah, I was gonna ask it, there's under expenses, there's legal services from September. Is that actual incurred or is that, did we set that aside? Some of each. Some of each. So the board had asked for legal opinions that I think Paul Giuliani was hired at the time. Okay, yeah. And you had set aside 10,000, we've been, Laura and I have been, we were kind of watching that versus the expenses for Chris Leopold. We're using other, a whole bunch of attorneys that aren't our usual, I mean usually we use Pietro Lin and Heather Lin and Scott Cameron are our three attorneys. And Thomas Maloney for town issue, for town municipality issues. But because the articles agreement committee wanted to have Chris, which is, I recommended Chris and Paul for some work. But that's above me on this 10,000. That's in, that was Peter Mark for that purpose. Yeah, the board of truth that that was a show. Yeah, it's close. Yeah, I'm just gonna be honest. It's almost good. Yeah, we've got to be, I would be surprised for it. So we will have a better update on the February, I think it's the 13th meeting. Yeah. That's when I'm, my goal, unless I get the flu again, would be to do that, that night. And I don't want it again. Any other questions on the report? Thank you. So policy as school quality committees haven't met, I believe, so that brings us to negotiations. Yeah, and negotiations met last in December. They have a meeting on the 28th, which they'll be starting time in my healthcare. I remember we have a prep meeting. I know you guys were bouncing back in the 24th. Next Thursday. Yeah, that's not it. I knew it was getting close. I'm just pulling back at that. Yeah. We are essentially planning to have the carousel meeting on February 13th, which is one of our four weeks from today, I think. Is, are we gonna meet again to plan an agenda? Is there? What would you like to do? I guess. That's what I'm asking. I didn't make a plan for ya, so. I mean, I don't know what is gonna be on that agenda. So usually in previous year, the previous year, last November, we did a school minor report on fiscal and financial and assets protection. I'm gonna be straight out. I don't have time to prep that. And, you know, we've given all the audits to everybody. And the reason I had said all the chairs through email was to try to have it on the 13th because I'm hoping that the transition board will agree to meet the next night after the district meeting because we've gotta solidify some things right then. I mean, we need to do some work. And so I was trying not to have the carousel at the same time. In that respect, is there a way of just getting information to the, because the transition board and members and all, you know, just get it out to them sooner? I think that's a good idea. You know, just to, so. Anything for that meeting out earlier? Yeah. So let me ask it this way. Would the, is the executive committee comfortable with Bill and I building out an agenda for the SU meeting? But I'm comfortable with that. I think, and I'm sure you guys would put it in anything, anyway, but just, I think there needs to be an Act 46 portion that's providing the most currently available information, whatever that might be. And what information can user is no longer available. But it's a chance that everyone's there. So I think to share whatever the current information and status is would make sense. That would be the only thing I would specifically ask. That would be good. There's some idea of guidance from where we're headed. You know, yeah, because I think something would be percolating in the legislature by them as well, not just court. I don't think there'll be an argument to the court yet by the 13th. I don't think there will be. I don't think. I mean, guys, I looked at court proceedings. I haven't looked at this one, but usually it takes a long time to get things up and running. Well, with the injunction, because of the impact of it, they were trying to get a mid-February argument date. But with the potential recusal of judge teach-out at the stage request, that would probably be pushed back a week or two, I suspect, just to get another judge, yeah. Well, wherever we're at. Right. Well, definitely on the agenda, I think there would be some kind of revolt or outcry, if it works. But I think as everybody's pointing out, it's probably gonna be a point in time in an always shifting landscape. I don't know if they did that, but just... It's kind of an olding pattern anyway. Now it's running its course. Just whatever we know and this is what we know, this is what we don't know. And just continue to share. It's just an opportunity to share and be as transparent as possible under the given circumstances. It's kind of like our budget vote's in the past. Are there any future agendas? The best information we've got available. This is probably my last executive committee meeting. Not from any displeasure or concerns, but I'm getting Achilles tendon surgery on February 1st. So I'm in CAS for like three months and it's my right foot, so I can't drive. So, three months. Yeah. Several CAS over three months. So I'm trying to be mindful of not being too much of a burden on my wife and I need to continue to go to negotiations as much as I can. So I'm looking for areas to cut back. So floor's the ultimate and I'm sure if there's a meeting, she'll attend. But I thank everyone and welcome the group. It's very nice to just be a member. If you need a hand, I'd love to know. Okay. Good luck with the surgery. Yeah, it's good. You'll be missed here. Yeah. I'd rather have one of these meetings every week. Yeah. But it's only about 20% of it left. So, yeah, it's been torn three times since the end of September. Do they do anything with cadaver? He thinks you'll have to use some cadaver tendon with mine. He said he won't know until he gets in, but he thinks it's gonna look like spaghetti. It's not clean. Long live we got that on top. Yeah. Sorry. It's the blood of more than you need to go. Do you have a meeting where the questions go? Meeting's over. I might want to take it out of my jaw. So, I think we're all set. Thanks, everybody, for a spacious meeting. Thank you. It's going to adjourn at 5.41.