 Good morning and welcome to this week's edition of Encompass Live. I'm your host, Krista Porter, here at the Nebraska Library Commission. Encompass Live is the commission's weekly webinar series where we cover a variety of topics that may be of interest to libraries. We broadcast the show live every Wednesday morning at 10 a.m. central time, but if you're unable to join us on Wednesdays, that's fine. We do record the show every week, and it is then available on our website to watch if you're convenience, and I will show you at the end of today's show where you can access all of our archived recordings. And both the live show and the recordings are free and open to anyone to watch, so please do share with anyone, your friends, family, neighbors, colleagues, anyone you think may be interested in any of the topics we have had on the show or any of our upcoming shows. We do a mixture of things here on Encompass Live Book Reviews, interviews, many training sessions, demos of services and products. We're pretty much our only criteria that is something to do with libraries. We're here at the Nebraska Library Commission for anyone who may be not local. We are the state agency for libraries in the state of Nebraska, and that's for all types of libraries, public, academic, schools, K-12 schools, correctional museums, anything that's a library, we're here for you. So we will have quite a mix of things here. We sometimes bring in, for the show, we do sometimes bring in guest speakers to present, and then sometimes we have Nebraska Library Commission staff that do presentations on things that we are specifically offering through the Library Commission. And that's what we're doing today. This morning, you've got me presenting today for you about internships, tips and tricks for internship success. Here at the Nebraska Library Commission, we have been offering internship grants for a while that I can't remember how long ago when it actually started, probably at least 2008, if I'm remembering correctly, might be the oldest one. Don't quote me on that. But we've been offering grants, internship grants for a while, started out as part of the Laura Bush 21st Century grants for librarians. And now we're offering them with our own funding here at the state. So what we're going to talk about today, I'm going to share with you some tips and tricks if you are currently about to have an internship. If you're thinking about having an intern at some point, these will be useful for you. I will give a, I will have, do want to give a shout out to, this is my first year running the internship grant program here at the Library Commission previously. And this was presentation in the whole program. I have to give credit to Mary Jo Ryan, who was our communications coordinator here at the Library Commission, she retired earlier this year. And Joanne McManus, who is our grants program manager here at the Library Commission still. They both ran the internship grant program for the last few years. And as I said, Mary Jo retired, and Joanne is now very much involved in our library innovation studios grant program. So they have passed it on to me. But I do give credit to them. They, this presentation, they've given me a lot of tips and tricks and information about how to run this for you all. So as I see here, on the first side here, the internship grant program is supported by IMLS funding, that is because we get our funding from there. So this is a notice you do need to put on anything that they need to it. So we have a, I've noticed I was looking at who is logged in and registered for Jay. And we have a mixture of people here. Some of you have received a notification that you have received, you're, have been awarded your internship grant funding for either a regular grant or we did offer grants, provide grants to library innovation studios libraries. Or you may just be interested in tips if you're thinking about wanting to do an internship grant in the future. Actually, there might be three types of alliances now that I think about it. Some people maybe have had an internship grant in the past. I might want to share some of what you've done. That would be great. So throughout the show, if you have had one in the past, and if you want to chime in about anything, your, your tips and tricks for how you've handled your internships and your interns, that would be great. All right. So, and I will make a note here that it is the 2019 library internship grant program, but we had mistakenly put 2018 on our paperwork when we started this end of last year. I apologize for that, but you are receiving your funding in 2019. So that is what it is actually labeled as is the 2019 internship program. All right. So what is the secret to having a successful internship? The number one thing that you might need to be thinking of that is planning over the years of doing this program, previous staff have worked on it and libraries who have been involved in it have mentioned very much so that that planning ahead for these interns that you're going to bring into your library is very important. A quote from one of our previous libraries actually planning makes all the difference. The detailed calendar was extremely useful, kept us on track. We actually have a lot of resources on our internship website that I'll show you that they are mentioning there. So planning, planning, planning ahead of time and throughout the internship is very important. So for example, have you ever been in a situation where you have started a new job or acquired about a job and you didn't seem to get any good information from them? They didn't seem to know the supervisor, what they were looking for, what the job duties were, what they might want you to be doing, who you might be interacting with or did you start the job and there was nothing for you to do. They hadn't planned any activities for you. They hadn't planned an orientation. He sat around all day with nothing to do for your first few days or week or two, wondering, why am I here? What am I doing here? And or felt like you're just kind of not much to do. That is something maybe many of us have encountered and it was not a good way to start things out. We don't want you to you or your intern to have to have the same kind of issue. So we want you to plan ahead. And with the internships now with the job, you maybe have that you're starting that you're going to be in for an extended period of time. You do have a lot more time to work on something like that. But with these short term internships, many of you are only doing them for the length of the time you're going to have. The intern is only going to be two to three months. If that some of them are a little longer. You don't have the luxury of the time to waste trying to get things going and figured out after you've already got them on board. After you they've already showed up at your library. So you don't want to no time to gradually catch up and say, okay, don't worry about it today. We'll have you do a couple of things and come back next week and then we'll get figured out. There's not enough time when you're only going to have them for a couple of months to do that. Very important to not waste their time and not waste your time with trying to figure out afterwards too late what you want to do. So as far as the funding, how can you even afford one of these internships? For those of you who have received our grants, we have their internship grants for up to $1,000. So I'm getting $1,000, some $500 depending on what you wanted. We've had some libraries. This is a great opportunity to show that you might need the extra staff too for later and then to increase, go to your funding people to help increase your, to add extra staff to your library. We actually have had more than one library in Nebraska actually start out with an intern for the year for the summer or wherever along the Hanham floor. And they were able to show very clearly by tracking what this person did, what they needed them for, how it helped improve the library services, and then turn that over into having their municipality give them the extra staff versus extra slot for them. So that is a nice side effect. But any library can be created with you don't even receive an internship grant from us if you didn't apply for one. Check and see if you can raise funding from somewhere else to do this. This was, as I said here, this is $1,000 we're giving just for a couple of months. So if you can have a fundraiser, let's see if you want to partner with a local business, you'll notice when we can talk about some of the interns internships that we are funding this year, their collaborations with other organizations in their area or in their town. So it doesn't have to just be the library having to come up with the funding for this. So get creative and see if you want to have an intern brought in if you didn't apply for this year's internships with us. There are a couple of ways that you can provide payment to your interns. You can hire them as a part-time temporary employee and pay them an hourly wage or you can do a stipend-based internship and provide them with payments that way. So you can use a regular, you know, pay your employees or if you do a stipend. We suggest that you don't first, if you do decide to go with a stipend, don't wait to the end, just pay them all the money at the end. Give them a couple of chunks of it, you know, maybe 500 halfway through the intern period and the other 500 at the end or divide it up how you want. When we provide our funding to you, you'll submit a form to us request for payment and we'll give you all the funding right up front. And you can decide then how you are going to distribute it out to the intern or interns. If you are at, kind of more than one, I know there's at least one, I can't remember if there's more than one, at least one of ours this year that they are actually hiring two people and they're each going to be get $500 each as their internship. Many of them are just doing 1,000 for one person or 500 for one person but you can have more than one if you want to. Just checking on my notes here. All right, so how much do you pay them? For a stipend based for adults and an employee, you must do equivalent to or more, depending on what you can do, what is the minimum wage? And here in Nebraska, the minimum wage is $9 an hour. So you would have to pay that for a stipend or an hourly wage is a minimum of that. You can do more depending on if you think you can do that. There is an exception. If you are hiring student workers, this is the, because we do say you can bring in high school students to be the intern for you if you want to. You can choose to pay what they call a training wage of at least, and the rules here in Nebraska are 75% of Nebraska's minimum wage. This is up to 90 days if that's, so the beginning of their time with you if they happen to go longer. That would be 675 an hour is the math. If you do that, that is optional. That is up to you to decide if you want to give the teens a lower rate or if you want to just give them the same $9 an hour as you would to anyone who was an intern and not do it lower. That is up to you to decide how you want to do it. But do check with your city or county or whatever municipality you're involved in to see if they have guidelines. These are, you know, there's certain state rules that we have here and we just pass on that information to you to know what the basics are. But definitely do check to see if there is something local that your city or county or whoever your work would have their own rules about providing stipends or having interns involved at your library. Make sure that you're following all the rules. Now, so that's some of the basics about the. Think about how to pay them. That's something to think about first, you know, how are you going to pay? How much is it going to be? Then you need to think about your goals. What are your ways to reason for having these in the center? Determine what you want to have them accomplish for the library or for themselves here. And if you are a part of our internship grant program, we do have specific goals that we ask you to meet. The idea of our internship grant program, the overall thing is trying to bring new librarians or new library staff into the field to encourage them and convince them to become a librarian to go, potentially to go to a library school program. So you want to show them what it's really what it is like to work in a library. So you want to number one and these rules for our program involve them in actual real library work. What your library staff does not sweeping the floors or just being the cleaner maintenance type person. Although that is something that some of us in our solo library locations do do. So in your course, we buy situation, whatever is actual work that you as library staff need to do. Show them, write them with a view of what libraries are all about what we do. You may have them working on a special project like summer reading program or updating your website. You may have that as be this is the main thing we need. We're very busy in the summer. We have quite a few of our internship grants this year that are involved with the upcoming summer reading program, a universe of stories. You may have them working on that or working in your maker space or working with some sort of collaboration to someone. But give them a little bit of everything else to take them, you know, to show them, you know, you're going to be working on this specific project. But one week of the grant, one or two weeks, maybe take them and just show them have them shadow other people in the library. The cataloging department, interlibrary loan, putting up displays. If they're not working with the summer reading program, have them see at least for a week or a day or two. What does a children's librarian and children's staff do? So give them a little taste of it. Try to if you can give them a little taste of everything, even if you do have them focusing on it. We have this one project we need them to get done for us. And then we want to use this as a recruitment tool to view this as a library career. They might want to go into so provide them with information about educational resources and job opportunities. Where can they get, where can they go to an online, join an online program to go to library school? Or what do we have locally through UNO or the UNK programs, the things local that they can attend? Some of our previous internships have also taken them. If you're at a public library doing this grant, taking them on field trips of sorts to other types of libraries to see what it's like to work at a university library or a school library or a museum that you might have nearby. Take them and have them spend a day or two at that or that library type of library to see how they do things there and how it's different from what's done at the public library. You never know where they might want to end up in their career. So for our people in our internship grant program, the ultimate goal is to bring more people into the field in this way. But in addition to that, you will have your own goals at your library for what you need to have done, what you're looking for as an extra staff person to do something. Have you been short staffed for a while? Has your budget been cut? And you're really trying to just keep up with things? Or do you want to start something new? Having a new program added to what you're doing. Start doing something. Do you not have a library website and need it to be created? Or has it kind of fallen by the wayside due to time constraints? Do you want to get involved in social media now? Do you want to have a Facebook page or an Instagram account or anything else out there? And you need someone else to investigate how you should do that and the best way to do that and maintain it for you. I know it does take a lot to learn a lot of these new things. There's always something new coming up in social media. And you might not have the desire or the where we'll all do that yourself. But some of these college or high school students, they're on top of it anyways. They can quickly create you some information out there. Anything else that you might be having doing at your library? Some new idea you have, some new event coming up. Last year, we had quite a few of our internship grants were because we're to help out with something new and different that isn't a usual summer event. The Eclipse, the solar eclipse that happened in August. There was a huge deal and many libraries had extra programming. They were doing special programs. They were doing for that. And decided we'll get an intern to come in and help us with that. That's two years ago. Sorry. That's 2017. Yeah. Does anybody have any other ideas of what you could use an intern for? If you want to, you can type them into the questions section there and let us know or what you might be doing this year. I have some more information later in the presentation about what's going on. But any ideas that you have about what you might want to do? All right. So once you have figured out what either our goals are for the grant or what your goals are, you need to figure out a work plan. How are you going to achieve these goals? What specific things need to happen? What do the duties need to be of the intern and the staff working with the intern on whatever the project is that you're going to have them involved in or whatever work you're going to have them involved in? Now, those of you have actually applied for the internship grant this year and did receive it. I've already described that in your application. And that's great. You probably have something already good to go. Some of them were a little more an outline and you might want to know that you know you're going to be getting the intern to work on some of the more detailed things like week one, we'll do this week two, we'll do this week three and four. You'll now be working on that. And the actual day of the event is so and so day, whatever. So work on the specifics of what they might need to do. But things might change. And that is OK. Just because you said you wanted to come up with something when you submitted these applications last fall, a situation may change. You may some some new idea may have come up or once you find out who you pick who your intern is that might change your ideas about what you might want to use them for. So do you have to stick to that? No, you can change up what you want to do if possible, if necessary, we want you to. I mean, it depends on what's happening, but we do want you to make sure that the student has a good experience and is enjoying what they're doing and learning something that you at the library are getting something out of it as well. And everyone ends up in the end having something that is useful to them. So it is possible that you may need to make changes to what you originally submitted and that is OK if you are doing one of our grants. Just let me know if you are throughout the grant time and the time you have the intern, you will be keeping in touch with me, of course, with just updates on what's going on. I want to talk more about that in a bit. But if you do decide that you're going to make adjustments to what your original plan was like we were going to use them. For our summer reading program, but it turns out they're really good at social media, so we're switching things up when we want to have them help them enhance that. That's fine. Just let us know. Shoot me an email to let me know that you've changed what you're doing and here's the reason why and I'll just add that to your file. No problems that we know exactly what we're tracking when you are working with them. Just keep me in the loop is basically the main idea there. Now, next thing to decide about your intern is the timing of it. Now, many of you have already done your applications, of course, and you already know when you're going to be doing it. But if you're interested in doing an internship, this is something to think about and wish some of our applicants, I'm sure, did is figure out what is the best time to have an intern. I know you need to figure out when can this one is a student available. They're a college student. When are they on break at their high school student? When is the school year? And I know I did have one or two people who applied for our internship grants this year asked me about. Well, what if we can't even get the student until May, June or whatever? But we want something. You want to start with them before that. And it's fine if you start them out with either wait until the school year is over and they're done with that completely and are totally available to you. Or if you want to start them out with less hours at the beginning of the grant, like when they're still in school, just come in on a Saturday afternoon for a couple of weeks and we'll get you acclimated and orientated to what we're doing. And then when school ends, then we put you into the full schedule and start really working on things. Recommendation here too from experience of previous one is maybe not starting a grant at your busiest time. I know many people specifically apply for the internship grant because they need help at their busiest time during the summer with summer reading with other programs and projects going on. And that is fine. But you want to make sure you maybe have them start before the first day of summer reading program that you have scheduled, give them an orientation, get up to speed on things before the actual event you want them working on. You know, don't just throw them in right in the middle of that. And then it depends also on what your intern you want them to be for. Do you want them to do something else? Like updating a website, doing some sort of reading project, something that it's not when it happens isn't quite as important. You might adjust and say we're going to have the intern actually before the summer gets really busy or after summer is done. So, you know, all that crazy summer stuff is done so that we know they can concentrate on that. We didn't need them for that. So it will depend on what the duties are going to be. But for the grant that we are doing here, everything does need to be wrapped up by the end of November. So do keep that in mind if you're doing one of our grants. The end of November is when all of the activities that they may be doing need to be finished up. That's when we start up for doing, if we will have the funding to do the lectures grants. So think about your timing. Once you've got some of that figured out your goals, what you want them to do, you need to start recruiting. You need to start putting out feelers and figuring out what you want. Now that you knew what your goals are going to be, you know what the project's going to be, you know what time is going to be. You need to figure out, start looking for them. So what to do these specific tasks that you want them to do, what you're going to want in a person. This is going to be just like doing a job interview for a regular job. It shouldn't really think of it any different than that. The duties are this. What is the best skills that I'm going to need? What is the age range potentially for what I'm doing? Is a younger high school student okay? Do I need a college or older student? Does it not matter? It's going to depend on what you're doing, how you're going to deal with all this. Now as far as doing someone who is under 16, there is some extra work you would have to do if you end up with somebody who is younger. It is okay to have someone who is an intern that young, but you do have to take some extra steps. There will be restrictions on how much they can work, number of hours, which days of the week they can do, whether it's school year versus summer break or weekends. And you also need to work with the school, if it is during the school year, to get a specific employment certificate from them to allow them to work with you. Now here in Nebraska, these are the rules that we have about limitations on working with 14, 15 year olds. And I wouldn't probably go much younger than that for an intern, generally for the kind of things people are doing for this. This is when they're maybe getting started thinking about what they might want to do with their life, what their career might be. And this is a good way to get them interested in rule breaks. So these are some of the rules. If it is Monday through Friday during the school, they can only work a maximum of three hours between three and at the latest they can work at 7pm. Weekends, eight hours, also only till 7pm. But then during the summer hours, they can work later till nine o'clock. So it's a little more, you have a little more time for them on in the summer hours. So that is something that you need to pay attention to is how many hours that work. But also, and that's what we have it highlighted here, how late at night they can work. Many times we do have programs or events that you're doing that are in the evenings. And if you're going to have this student working with you on in any of those programs, they have to be done and leaving the library during the school year at 7 and during the summer by 9pm. So if you wanted them to help run something and do the event and then wrap it up, clean up afterwards, put away the supplies, put away the tables and chairs, whatever. All of that work too, the cleaning up has to be finished before the 7pm or 9pm hour, depending on the time of year. So do keep that in mind if you are ending up with someone who is in a younger age. And we have a couple links there about the roles of the Department of Labor from the state of Nebraska and specifics about 14 and 15 year olds. So check that out to make sure you have all the paperwork done if you do end up with someone younger. So any questions so far, please type into your questions section. Let me know if you have anything you want to know more about. If there's anything you're confused about that I've mentioned. If anything I haven't mentioned yet, go ahead and type in questions. All right. So once you've figured out all those basics, how you're going to hire someone, is it going to be an employee stipend? What the actual job is going to entail? What skills you want? Are you going to go with college, high school? What the project is going to be all the basics of what you want? After you've got all that figured out, then you start your search. Start recruiting for them. And so how do you do this? There are quite a few different resources just like doing a job search. Your local resources, newspapers, classified ads, writing an article for the paper. Something that you write for your local newspaper or local newsletters about things going on at the library you can promote and say, the library has been awarded an internship grant of $1,000 and we're looking for someone in high school college students to be helping work at the library. Contact the school. You're a local high school or colleges, community colleges, universities have them help you promote it. I know some times if one of our libraries had talked previously about these, they told the school, the high school, that they were looking for an intern and they posted to their social, their own social media, their Twitter account, their Facebook account. So partner with them to get the word out for you. Some of our libraries had mentioned, I know library did mention a year or two ago, that they actually, they posted it to their library Facebook page. So they're your own libraries, social media, of course, anywhere you do things. And parents who followed the library on Facebook mentioned it to their kids who maybe were not on Facebook, you know, different, you're learning as things change, different age groups and different people use different services. And the parents let the kids know, hey, I saw this on the Facebook, wanted to reach out to the library and apply for it and that's how they got some of their interns. So trickle down from anyone could get the word out. Here in Nebraska as well, the Department of Labor has the internne.com website. This is a place where you can post for paid internships in Nebraska. So if you go to that website internne.com, there is a login for businesses. And since you are doing a paid internship, you can sign up there and register to use that and have it just broadcast as an internship available in the state of Nebraska to reach out more. So if someone is then looking to be an intern somewhere, they would be looking at that. Here on our library commission website, we have a jobs page, job and careers page now hiring at your library is what it's called. And that's the URL that I'll show it to you in a bit, everything on our website. And so if you want to, you can use our website to promote the internship. It's a paid job. So we are happy to have it on there. We do write your traditional, you know, full-time positions posted there, but any of your interns that you want to promote and use that, you can do that. I know some people also you already had someone in mind who you wanted to be your intern who are applying and that is fine too. If you discover that there is someone who is very interested in the library, who's been very helpful already, who you think would really do well. It's perfectly fine to focus on them and say, hey, we're going to get an intern grant for you. We're going to apply for this funding so that we can bring you on just to volunteer for free, but actually pay you to do some special work. And that is fine as well. Has anybody used anything else, any other ways to get the word out about that you have an internship opportunity available? There it is. The intern any.com, I knew I had to hear somebody, is the Nebraska Department of Economic Development, runs the internships page for the state of Nebraska. So you've gotten the word out and you've gotten some applications. So now you need to, if you've got multiple people applying, interview them and pick who you want to be your intern. So if you are hiring an employee, a part-time employee, so paying them a salary, do check with your city, county, your municipalities, see what their rules are, if they have any guidelines for doing interviews. If you do have multiple applicants, you will have to do an interview process to pick who you want to do. But check with them to see how you must do this. And if you've hired anybody at your library before, you're hopefully going to lose rules. If you're doing a stipend arrangement, you probably don't need to be that structured. It's different. There's not any rule, because since you're not hiring this actual employee, it can work a little more easier. But do take the interview process seriously. This is a real job. Treat them just as if you were doing the interview for an actual full-time position. If you show them that this is important to you and something serious that you're doing, they will take that same attitude with them. It has real opportunities. It's a real job of consequences. This isn't just some fun summer thing that I don't even have to be serious about. If you treat it with the same as you had any other type of job, then they will come into it in the same attitude and realize this is important. Have all their people, if you have other staff at your library, that may be involved in them. Involve them in the interview process as well. Don't just take it on yourself as a director. If they're going to be working with your youth librarian or your maker space person or with anyone you're collaborating in, get a couple of people's opinions on this. Especially for high school students and college students, high school students, maybe more who haven't gone through a real formal, that's where it's a formal interview process before. This would be a great experience for them, a great way to get there, test the waters and see how this process works. Give them that same experience as you would for anyone. Specifically for your grants, figure out what questions you need to ask them ahead of time. Have ahead of time based on the goals, based on the projects that you want. What do we need to ask them about? Find out what kind of skills do they have? Are they dependable to become work regularly? The social skills needed to be a library, they work in a library. They need to deal with the public. They will need to deal with, as many of you know, unhappy public, demanding public. How will they handle that situation? Will they be okay with either dealing with themselves or having the knowledge and ability to find someone else to help so that they can... I'm not up for this. I'm going to go get someone in charge. As you're going through the interview process, you may also learn that they might have talents or interests in other areas that might be better than what you were thinking of or different. This goes back to what I was talking about. Maybe you discover after you've interviewed people or picked your intern that you actually want them to work on something else because you found out they are really good at something you hadn't even thought about. Feel them out for other things. Don't just focus on just what you need them for, what you think you need them for. Let them talk about themselves, what they're really interested in, what other skills they have that are beyond what's in the job description, and see if you might then tweak the internship to fit the intern. That is a perfectly fine thing to do. Just let me know what you're doing. Before you do have the interview, determine what your criteria are going to be for picking the person. Do they have to meet certain minimum requirements and certain things that they say that they don't say or are able to talk about? Figure that out so that, as I said earlier, this is a quick process. This is a short-term internship. You've just been told that you've got the grant monies. We're going to be getting paperwork out to you soon and you're going to have to get on top of this and get them started. Some of you I know, I think the earliest ones are starting in April, hoping that by April, having someone in place in the program started. So get this all figured out ahead of time. So after you've done all the interviews, you get to select your intern. Yay. And hopefully you've picked the great intern, the perfect intern for your library. Once you have picked them, you decide when their start date will be. I know some of you had some ideas of when, but you had to work with them on their schedule, potentially, depending on their school work. Keep all of your staff involved and in the loop about what's going on, that you are going to have this intern coming in, what they're specifically going to be working with, but what they might be able to also look at. Remember, we want them to learn about libraries in general, as hopefully as part of this, every little thing that the libraries do, even if you have them there for a particular purpose, that's great. Make sure that everyone and staff is on the same page with you as in, we want to encourage this person to be a common librarian in the future. So give them a good experience, make sure everybody is on board with it. Decide if you are going to tweak that plan. Did you discover that this intern can actually work on something else? So double check that before they come in so that you know when they come in the first day. Hey, we found out that you're great at this. We're going to do this now. Be flexible, though, about your timeline and what could happen. I can, more than half of our internships over the years have had to change things up because of things happening. Different times someone's available, something comes up and they have to switch things. It's okay to have a timeline of we've one, two, three, four, whatever you're going to do things in during, but be aware that you might need to be flexible with them and they might need to be flexible as well. And we do have on our website some resources to help you with all of this organization and timeline, and I'll show you where those are later as well. So you will want to have a timeline of some sort so you know for the three months, two months you have them what you're going to do each week, what you're going to introduce them to so that you just keep them going and don't get bogged down and we're still trying to catch up on the previous thing. And you want to share information while you're just keep a timeline going of what you're going to do, but mix into that. Like I said how great you love your job. You love being a librarian. We all want to bring in more people more librarians into the field. So as you are doing it throughout the internship share information about where they can how they can work in the library field where they can get more education for this. We have had multiple interns that have followed up either going to library school afterwards or they may be already were in library school. And we know I know of at least one or two libraries who have actually hired the intern as a permanent employee afterwards. So and that's the perfect ending to one of our intern grants. That's what we're looking for here. So when you have the intern after you've gotten them there acclimated and orientation and got them doing things you want to follow their progress. You want to track what they're doing so that you can report to us. There will actually be a couple of surveys to do for both you and the intern themselves before you start and afterwards just to see how things went. So you're going to want to keep track of all of that. And in case you need to make adjustments keep up with what they're doing if they make sure they know what they're doing if they're going quicker than you thought they're learning things really fast and finishing up what you thought would take two days to do some sort of project and they only took one day then you need to be able to jump them on to the next assignment very quickly. Make sure that they can ask questions of you make sure that you are letting them give you advice, give you ideas question and this is something interesting you may learn how some things are done they've always been done that way and the intern questions it and wonders why am I doing this what is the reason and you might learn that you can adjust some things you do with the library. So what does lead to a good experience for the intern? Ultimately you want everyone to have a good experience in the end. Of course the intern they get their money the thousand dollars for giving them or however much you have for your internship for your money but they can gain the experience for on job applications for future jobs and college applications if they're still in high school other internships networking with librarians that they might meet at their library or out in the field if you go on field trips to other libraries we know some of our interns have met not necessarily at the library they worked at as the intern but when they went to other organizations and met with them and discovered oh I did this internship at the public library and we took a trip over to the university and that seemed really cool I think I'm going to look into that getting in the field anyway is great they will make a difference you know we got into library field because we like to help people we like to get them what they need and help them out making a difference to them so that's something else that they will hopefully come away with and then for your library you may learn some things that as I said I was mentioning before that you didn't really think about it your library change is good they can help bring a new perspective to something you're doing they will ask questions encourage them to ask questions about not just what they're doing but why they might not understand a rule or a policy or a procedure but remember they are new to all of this totally coming in potentially blind so it will help you you know take another look at what you're doing at the library you may get new customers I see new faces of libraries someone who they want to come and interact with and see what programming they're doing and you'll have anything whatever project you have might all be fresh and new a new website a new program a new staff now some of the resources I mentioned to you earlier are now hiring at your library website with the internships page there where we have a schedule of activities there that you can use a sample orientation plan that you can just take as these are all word documents you just print off and tweak for yourself and then also the length is really good this is also the Department of Economic Development in Nebraska's the employer's building a successful internship program this is a good little booklet that it's in a PDF you can print it out if you want to or just use it on your devices really good step by step from beginning to end of doing an internship similar to what I did here but with a lot more detail and then the internedNE.com website for posting your internships all right now any other questions we have right now before we go on to the specifics some more specifics of our grant you type into the questions section let me know I think I will hop over and show you on our website here this is the library commission's web page and the under our grants fly out menu here for grants funding and e-ray over here in the middle is our internship's grants page and this is where you applied in the first place we have our goals here but if we scroll down through some of the basics of doing it we do have our links to the resources I was telling you about timeline and schedule of internship activities so this is something that you can use to do your timeline when you would advertise when you would set up interviews when the first day the internship would start and what you would do each week of the internship so you can break it up into small bits and see how you want to do your timeline there is also the library orientation plan so basically once they do show up what are you going to show them this is a sample of course this is not everything you have to do you can choose from this which things you might be doing and then that guide book the employers guide book developing a successful internship program this is a 30 page document which has got some great information about what is an internship the intern any website designing the program and this is going to say a lot of things about a business but these are totally applied to any intern it doesn't have to be just about businesses libraries can use it as well alright so those are the resources on our website that can be helpful to you when you are developing your plan so specifically for the grant that we are offering at the library commission we are working on the paperwork for you right now we hope to have a little caught up in other things but hopefully by the end of this week we will have everything out in the mail to the libraries who did receive the grant there is an agreement that you will sign there will be two copies of that that will be sent to you you will sign both send one back to us and then there is a request for payment form you sign that as well and return that to us then we will send out a check from the library commission or triggers the payment from the state to your library so you will have the funding that you can use to pay your intern the internship cannot start before the agreement is signed you have to sign on that officially and as I said must be concluded by November 30th of this year November 30th 2019 most of you that seems pretty good I think most people start their start date was thinking April and I think the latest one was going through September remembering correctly so I think you guys will all be good some people have asked me can we start advertising and letting people know we already have this yes I did send you all emails letting you know that you got the grant and I know some people wanted to start right away to get at least get the process going we will get the paperwork for you to make this all formal ASAP there we go so the intern that you select the specifics for our grant they may be either a high school or a college student home school to high school student is fine and graduates up to graduate student let it go non-traditional student is fine we have had some older we've had some younger high school kids we have had some older graduate school level anything in between just does have to be a student however they cannot have been employed in the past or currently by a library not just yours or an intern previously so they have to be someone new just for the first time volunteers are fine if you had somebody who has been volunteering at the library and doing really good I know we have at least one application just looking at this morning that they have this volunteer that has been great for the library now they want to bring her more into it by paying her to do some things and that is fine volunteers are fine they just can't have been previously an employee or an intern in the past the grant funding are only for wages and any withholding is related to those wages all this money the $1,000 we are giving you are $500 or however much you are getting from us is specifically only to pay them there is nothing else that can go to it's not for programs or materials or anything this is just the paycheck to the person that you are hiring whether it's done as a stipend or as a part-time employee and they do also have to include in that the calculations for the withholding is for taxes and what not there is a form the library director will be getting to you at the end of the grant the attestation form about how the funds were expended so that's the paperwork involved there are some specific responsibilities for people involved in the grant the supervisor you want to orient your student to and give an overview of what we do at this library track their hours make sure you are keeping track of how much because this is something you will be reporting to us on there are as I mentioned there are going to be some surveys I will be sending you links to assessment that the supervisor will do survey monkey thing that we have and the intern themselves will do a beginning of their internship and at the end of the internship their own little surveys and the long documents just trying to get an idea of what they were thinking before they started and now what they are thinking about libraries after the internship is over all of this information we will share with you of course too so both us at the library commission and you at your libraries can learn from what happened at your internship with your intern as far as doing publicity on it we did put out a press release on the 24th blog that you can use to promote yours you can take text from it if you need to you can contact me we can get you a print copy of that if you want to use that but of course put out your own if you want to do credit the library commission on anything with this text here if you have done a grant with this before I am sure you are familiar with it so you can use that information so anybody have any questions about doing a grant doing the promotion hiring an intern anything you want to know the rest of my slides here I will give you some ideas and let you know what has been going on with the applications we did get so if you have any specific questions type them in nobody has asked anything yet I hope that doesn't mean that I have covered I hope that means I might have covered everything you need to know but you do have anything you want to know about it oh thank you Laurie Laurie was one of our previous libraries and has another one this year too don't you yes yes one of our regulars right well if you do have any questions you can always contact me what I want to do now is talk about what our current grants that we are doing this year have told us they are going to do with their interns and this is what they currently want to do so if you are one of our libraries you might see some of your things here but if you are not sure about what you would do with an intern this can give you some thoughts and ideas on what projects you might be able to get them involved in so we have done 34 grant applications were funded this year these are our regular grants and we also did another 12 to our library innovation studios libraries I mentioned that too at the beginning we have the makerspaces that we are putting in equipment that we are putting in libraries and they are all getting an intern specifically to work with the makerspace equipment that we are giving them but other than that we had 34 applications for other things beyond that okay we do have a question here someone says we will use the help of the intern for a STEM grant great what is the intern oh the question is I know that seven people we trained during the process of the STEM grant and one is the interns the library pay for the training of the intern is this for the library innovation studios or something else that you are doing because the library innovation studios oh okay you come to our training and we take care of all that for you there is no extra cost for training if you have an intern related to our innovation studios program that we have given you they just come along just like everyone else they are covered for all the costs for doing the training that we do for those studios not a problem just like any of your other staff or volunteers that you would send so some things that the library is doing for programs some are reading of course as I mentioned both children, teen and adult programs we have had libraries that are going to do all three of those types your usual story time and crafts and activities for children bookmobile Lincoln city libraries here in Lincoln has a summer outreach worker specific program a specific intern just to work with their bookmobile discussion groups team activities everywhere all sorts of outreach and we have got quite a few really cool special projects that this is one that I find the most interesting and most fun when they just have these amazing things they are doing the john nighard state historic site is a site here historic site up in bankcroft and they have got a huge backlog they are single staff historic site and they are working in collaboration with the public library to this entrance is going to work part of the internship is going to be at the public library and then they are going to send them over to the historic site to help them with cataloging archive a huge backlog of donations that they have got they have got so many that just can't keep up with them so they are working with someone else to help them that when library is using this as and this is when I think hopefully might work into being a full time thing they need a library children's librarians this is going to be their temporary children's librarian and hopefully it could become permanent there is a coding club NASA at my library grants at the library received I think that is you Lorya it goes ahead that they are going to have them work on an entrepreneur camp another library has got a huge expansion project that they have been granted 12 billion dollars and of course all the staff in the library is involved in that but the director wants I guess like kind of a personal assistant someone they are going to help them and go through everything needed to do with this huge expansion project at the library and teach them basically everything from start to finish about how you go through all of this another cool collaboration is the genealogical society south central genealogical society they also similar to the Nihards site have a ton of things that need to be processed and organized and sorted and decide what to do so someone who might be into local history and genealogy would be good for that and then some fun things Dr. Seuss' birthday party they want their intern to be in charge of Community Spelling Bee Spellapalooza and then another library has program they have been doing at conjunction with the local YMCA and they actually go to the YMCA to provide the children's services and children's programs so they are going to have their intern work with that anything technology related update or create from scratch a library website related to the genealogy collaboration they are also going to have the intern do a genealogy and local history section on the library's website so they are going to connect themselves even more with the genealogical association through that and then everybody needs help with teaching computer classes Makerspace now this is Makerspace as I mentioned before we have our library innovation studios grants which is a whole separate category but for there are also libraries in the state that are not doing part of that and have their own Makerspace so at those places they are also going to be doing having an intern to help staff it so that it can be open more actually do the planning and promotion and programming creating tutorials for using it and using the Makerspace equipment itself to generate promotional items they specifically mentioned that kind of shows off look this is what we did you can do it too and of course social media and PR you want to get the word out about everything the library does and you want someone extra to help you do that so we are going to have some Facebook pages get updated library newsletters blog posts one library mentioned specifically they are going to get their library into Instagram so they are going to have the intern create an Instagram account for the library we are reading articles, brochures doing book displays, anything and everything that you can possibly do to help promote what is going on at the library and then we have books of course still I think doing all your basic book related things shelving working the circulation desk cataloging and processing the books doing leading project getting involved in selection collection development of both children's teen and adults so anything you know all of our back room things that nobody sees that have to be that are that need to be done to keep the library going we have got some people that are going to use this specifically want to use their interns for that and then actually working with the customers in general the usual day to day things that you do you know we elicit a whole bunch of fun projects there new things but working the desk helping them use the computers helping them access anything online using the resources in the library doing interlibrary loan a couple of libraries mentioned we are going to get them working an interlibrary loan so that is just some ideas these are the things that are coming up in this year's grants of what they mentioned and what they want to do there are this is the list of the locations that are getting our general internship grants this year all the different cities Lincoln cities did six different applications they wanted each of the branches plus the bookmobile so we've got I think this was 34 applications and then the library and vision studios grant recipients these are the ones that are specifically getting a grant an intern just to work specifically with the innovation studios this is the makerspace equipment that we're putting into libraries for a limited amount of time throughout the year and each of these libraries will be getting a thousand dollar grant to have an extra person that they can pay to help them out with that all right so Andrew sure you said bookmobile are you guys getting a bookmobile are you just excited about Lincoln cities all right yep and then that so on all right just excited about it great maybe someday you'll have one of them all right so any other questions anything you want to know anything I haven't answered anything you want to share about anything you're doing at your libraries as I said we're just getting started with this I just emailed everyone earlier this month who received the grant we are working on the paperwork I've got it right here actually the letters we're updating and getting everything we need to mail out to you so you can start officially signing off on them so look for that if you have any other questions as we're getting more into this I am your contact now for the internship grant program give me a call shoot me an email whatever you need um and I can't be out uh oh we have a question okay do you know when our library received the innovation studio grant the innovation studio one for those of you that are in the innovation studios program trying to find the shoes that I have that you will receive your funding right before you are due to have your equipment installed so right now um wait wait that's over here somewhere here anyway um so for all of everyone in the general grant which is this list of libraries these are the ones that we're going to be working on the paperwork right now to get out to you um hopefully by the end of this week maybe give me till next week um so we can get you guys started with what you're doing these aren't starting up in April potentially for the innovation studios um the makerspace one for the innovation studios grants um we will reach out to you right before each of your training is due and right before you are supposed to have your installation to um get you your uh I know I have a sheet here that shows me this I don't want to give you more okay so for example right now we are working this month um in uh January in the beginning of February Geneva Central City and Kimble are our first three libraries in the beginning of this year who are getting their training and their installation so they've already received um paperwork from me about their grant um as you're each come up that is when you would be getting yours um Shadron you're due in July so it'd be right before that that we'd reach out to you to get your training done um your um and um actually Shadron and Hastings you're both asking yeah um you're both in the same group so June July is when your uh installation is supposed to be so right before that we'd reach out to you about the getting you the money for your intern and um your training is going to be sometime in May uh we'll let you things will be nailed down closer to the date all right anything else you need to know right now while we're still here type in the questions let me know not um I think we wrap it up for today's show and I'm going to pop over here also to the library commission page and um our encompass live website I was going to show you so we're wrapping up for everything about internships um let me know if you have any questions you can know more about it um and I said we'll get your paperwork out to you soon so that we're wrapping up for today and I'm going to go now to our encompass live website where you can see I want to show you uh the archive of this will be here if you um want to watch the recording of this or if you have other staff in your library who are going to be involved in your internship you don't want to have them see what we did um on our archives here they're listed right underneath our upcoming shows today's will be right at the top here at the list and I will have the PowerPoint presentation that I use and the recording of today's show we posted right there should be done by the end of the day today I'll send you all an email let you know when it's available there for you to watch this is our full archives here where we have everything going back to the very beginning of encompass live which started in January 2009 so you can search our archives for other topics too um and you'll note these do know when you are looking at our archives we do have everything dated we do have all of our archives going back to the very beginning 2009 so there will be some old information in here some outdated information there may be websites or resources that don't exist anymore just keep that in mind look at the date of when it was originally broadcast to determine if this is something that I might need to like think about before I follow up on any of the resources that are here um Encompass Live is also on Facebook so I've got links to our Facebook page which is over here uh okay um and I post so if you're big on Facebook you do like to use Facebook you or your staff give us a like and you'll get notifications here's reminders are logged into today's show when our archives, our recordings are available we post down here there's a recording from the previous week um so any reminders about anything will be on here so if you do like to use Facebook give us a like to keep up on things there okay and uh hope you join us for next week when our topic is you make me want to break out sounds horrible but no it's fun escape rooms um we're going to a session next week uh Meredith from these uh who's at the Mickel Middle School here in Lincoln she is going to be with us to talk about the um breakout rooms um the EVU breakout that they've been doing at the middle school so um if you're interested in setting up like that something like that for your school or library uh please do sign up for next week's show and any of our other upcoming shows we have listed here February and March are all on the calendar and booked we even have April filling up so you'll see those shows coming up too so um please do um sign up for anything okay any other last minute desperate questions you need to ask me of me before we go all right great well thank you so much everyone for attending let me know if you have any questions or anything about your internship grant that's what I'm here for and I'll hopefully lose you another time on Encompass Live bye