 Hydiolch nesaf, wrth gwrs. Rwy'n gweithач i'r ffrindriadau gymryd, mae'n gweithio wirio laffai cynllunig yma, y 30 oedwng wedi gweld hynny, felly mae'n gweithio am ffartig. Rydw i'n gweithio ar y gyfladdol yn meddwl. Ond rydym yn modd i'r gwahodd, dyf i'n gwzglwch byw i ddigon cael ei pethau yn hynny, mae efallai gael gwio o'r llwyr hyn yn diolch ar gyfer y trafnidau ac mae'r cyrra. Monerau, mae angen i'n gweithio ddлиfodol o'r bethau. Rydyn ni'n gweithio'n meddwl interactio, Lawrence. Gwyd ter hefyd yn gweithio'n cwestiynau. Ondog, roeddwn i'n diwrnod o'n deall hwych yn gydag, yn rhyw'n mynd i'r cwestiynau gwirionedd? Mae'r cyfwyr yn go ndeg, roedd o'n cyfwyr yn cyfwyr, mae'r cyfwyr yn cyfwyr, mae'n cyfwyr yn cyfwyr. Ond rydyn ni'n cyfrwng o'r rhain, architectureton o'r cyfrwng y cyfrwng gwyrt acrylic. op traps yr ymarfer o osweitio. 1. 1 ydym economiaid o Robertson. 200 yn gwirionedd ASY an't e accompanied grant It's obviously my ward I know and user center frequently a customer but not trustee and I have no connection with it other than is ordinary meber and a customer. Thank you gifts of Samford thank your chair P pizza new to this I assume the community test application oedd nifer o'r gaelol yn rhai o y profiadau. Rwy'n rhaid i'r ystyried o'r bwrdd sy'n ei fach, iddyn nhw. Roeddwn i'r rhaid i'r fach o'r… Roedd ydych chi'n oed oherwydd i ti hynny y bydd. Roedd roedd yna'r hynny o hyd i'r ymddangos, gollio gael yn hyn yn ôl? Roedd yn hyn. Roedd yn gollio, roedd yn ôl. Roedd, yan yn ôl. Roedd eich gael. Roedd yna'r ystafell y gaelol, enghreifft, Fe ychydig o hanes o'r annun o'r newid. I'm a trustee of the Melbourne mobile warden scheme, and my partner is employed by that, so I have essentially a procurement. I will be leaving the room when that one's on and Sue will take over for me. Thank you very much. Okay, in that case we'll go to agenda item number three, which is page three of your agenda. We go through the normal process just by page by page. There will be page one, page two, and page three. Sing out if you've got anything. No, I might take that as a, okay, to sign off. Thank you. Agenda item number four is the electric vehicle charge point grant funding applications. And I believe we have Mr Luke Waddington, the officer who's dealing with this online. Good morning, Luke. Good morning, hi everybody. Can I hand over to yourself and we'll go from there. Absolutely, thank you very much. Thank you chair. I'll just share the application summary to start off with, so bear with me two seconds. So that should be on your screen. I think I can see it. Fantastic, so yeah. Just to start off, I'd like to just acknowledge a mistake that you can probably see right at the top of that page there, where it says appendix A, Cambridge Sports Lakes Trust Applications Summary. Obviously, as we've just heard, this is for over a community centre, not Cambridge Sports Lakes Trust. That application was considered last month. That's just an error on my part, a typo, if you will. So apologies for that, but the rest of the information in the report and the summary in front of you relates to the application from over. So it's just that error on that title. So apologies for that. So into it proper, the application is from obviously over community association. They are applying to the EV Charge Point Grant scheme for £5,000 towards the purchase and installation of two charge points at the car park of over community and conference centre, which you can hopefully see there in front of you on the map and the location marked by a red dot. You can also see a couple of the other nearby sort of amenities, which we'll come on to a little bit later on. So as you can also see there over community association, at least the site from the parish council, our long term lease and the parish council have confirmed their support in writing for the proposal. So just moving down, you can see the proposed location there in the photograph just in front of the building adjacent to some disabled car parking spaces. So the site itself is considered to sort of give or have a good, so be a good location for the proposed charge points in terms of the demand. There'd be a good prospect of them being used as there's a quite wide variety of facilities and amenities near the centre. So if I just scroll up again, you can see there's a preschool there at the site. There's also a cafe. It's also a conference centre, so it attracts visitors from outside, outside the area outside the village potentially. Obviously they're adjacent recreation ground with sort of sports facilities, play facilities and over pharmacy that you can just see in the top corner of the map or the aerial photo. There's also over High Street itself is around seven minutes walk away from the site and there's around 30 also houses on drinks close, which again you can just see there that road along the sort of top of the map. They basically don't have access to their own private parking and so potentially would benefit also from a public charger within walking distance of their homes. So, yeah, there's a good range of facilities and attractions within the village that then could attract people to the chargers to be used. The chargers themselves are proposed to be 22 kilowatt chargers as we've seen in a couple of applications to this grant now, which is good because they're quite a lot quicker than the sort of more common 7 kilowatt chargers. So you're looking at a charge time of perhaps around an hour or two, which obviously means you can get a higher number of cars through the chargers. So moving down through some of the other sort of criteria, the applicants have provided a detailed quote from an installer along with project costs, project timelines. So as I mentioned, applied for the full £5,000 available through this grant with the association of meeting the remaining sort of roughly two and a half thousand pounds of costs themselves. Provided a timeline, so quite detailed chart, detailed chart targeting a sort of installation by sort of mid August of this year, their chargers should they be successful. They've also the applicants also confirmed support from both of the district councillors for this area and agreement or consent to the sort of other three conditions of the grant that they'll basically provide the council with the usage data and maintain the charger both for a minimum of three years. And then a register the charger also on a public map so that people can find it and when they're out and about looking for looking for somewhere to charge. I've also confirmed fire and electrician. The power supply at the site is able to has a capacity sufficient for the charges. So taking all that into consideration, I think it's a good application to the scheme myself and it meets the criteria set out in the guidance. But yeah, I'm happy to take any questions, but that's all for me from now. Thank you. Thanks Luke. Colleagues, any questions? Councillor Williams. Does the community centre have solar power? And if it doesn't, perhaps we could ask them to approach us about a grant from the Zero Communities Fund so that these charging points can be powered from BP? Good question. I don't know personally whether it does or not, but whether if I can certainly find out and if it doesn't and if they've not previously accessed the grant or if they've not. Yeah, if they've not got sailor on that at the moment, it would obviously be a good solution and yeah, enable them to sort of use some renewables to charge the charges. Thanks Luke. Councillor Hamley. I'll answer your question, Councillor Williams. There aren't solar panels yet, but I've been speaking with the chair and he really wants to install solar panels. He's really all for it. I think the problem is that there are one or two members of the trustees putting all of these things together. It's just a matter of getting one under the belt and moving on to the next. I think they felt that the EV chargers would actually benefit the centre greatly simply because it's a conference centre, people now have electric cars. So the answer is yes, I'm pretty sure, but solar panels will be installed in the fairly near future. Councillor Anton. Thank you. Thank you. I've no problem with this at all. I think it's in the right place. It's wonderful. What I perhaps want to understand is that the people that are putting it in, how do you manage an EV point? If Joe Bloggs arrives at four o'clock in the afternoon and plugs his car in and doesn't take it away until eight o'clock tomorrow morning, how do you manage ensuring that others have access to that facility and can use the facility to the maximum potential? I'm nothing against this particular one. It's more of an interest. Absolutely. No, it's a good question because it's obviously an issue with people overstaying and hogging a charge point. Essentially, along with a charge point, the physical piece of equipment itself, there's a back office software that manages and runs the charger that takes payment from the people using it and reports back issues to the charge point operator or to their maintenance team. That software can also track the amount of time that people are using the charger. Within that software, you can set the amount of time that people can stay and be charged the normal rate for the electricity that they're using. Then, after a certain point, say two hours, for example, if that was what you chose, you could then be charging them a much higher rate to stay at that charge point. If they stay for two hours and then they were out there for another couple of hours after that, that second couple of hours, you could charge that at a higher rate to discourage them. Then, you could potentially make that known through, say, a sign or a sticker on the front of the charger so that people saw that and then they didn't find out. After the fact, they would then realise how I need to be unplugged here within two hours. That's one way of managing it. More generally, other ways I've seen a general car parking charge that I appreciate that probably isn't something that might be used here. I think other councils perhaps use it as you would just normally any sort of car parking charge for a maximum stay of a couple of hours or whatever it might be. These are the two main ways that I'm aware of, but the software is quite flexible so you can set a maximum time that people can sort of dwell and use the charger. Then thereafter, they could be charged a higher rate to discourage them from overstaying and hogging the charge point. Thank you. I hope with time we develop better ways. I think we ought to set off an alarm that might make somebody come running and take their car out. Probably employ the environmental health officer a lot. Councillor Williams. Thank you, Chair. It's an electric car user. You get fined basically. There are lots of different ways that people do this. In Tesla, for example, if you overstay on the Tesla, you get fined quite a considerable sum of money. There are other operators that do that and there are operators, as has been explained, that only give you a certain period of time to charge your car. It's in their interests not to have a car sitting on the charge point, not charging. These operators do have ways because you have to use an app so they have your bank details. If you sit there all day, you'll get money taken out of your bank account. Thank you, Councillor Williams. Colleagues, are we looking to support this? I'm looking at the room nods all the way round. Councillor Williams, that's a yes from us down here. Thank you very much. Thank you very much, everybody. Thanks. Moving on to a genuine item number five. We have my colleagues who will be taken over. I just need to ask the Democratic Services just for a second. I can give a very brief update which doesn't involve any money or any kind of interest, as far as I know. You can always stop me. I will look for the brick in the side of my head. OK, thank you. Right, just very quickly for colleagues. As of today, the Melbourne mobile warden scheme will be taking over control of the Haaston scheme. That's what the agreement was that we signed last week. The total number of people being served has gone from 48 in mobile warden scheme up to 64 now. Another two additions over the Haaston area over this week. All the wardens are retained for both schemes. They're joined together. I'm just trying to make sure I go right through this properly. I think that's probably about it. That would be enough, I think to say. I'll hand over to my colleague and leave the room. Thank you. Thank you, Emma. Do you want to say a few words? Absolutely, I think. I'll just add a little bit to what Jason has just said. From 2021 to 2024, we provided Haaston Village Warden Trust with £5,500. Before the takeover took place, they also approached Age UK to see if they'd be interested in the scheme, because they were quite declined. Obviously, Councillor Hales has just updated you. What they're requesting is that the funding that we provided to Haaston is transferred to the Melbourne scheme. Obviously, that would need to come back to the council for reallocation, as we've done in previous situations that are similar to this. Any comments on that one, please? Thank you, Members. Anybody who might have a few words? It seems a fairly straightforward operation or matter for us, but it seems a fairly straightforward thing to me. I've got no objections to this at all. It's an operational matter and I'm quite happy. I've seen nods and happiness from all concern, and suddenly I feel it's a very good conclusion to an issue. I think we've totally supported any objections. In that case, it's a nod from us. Thank you. Thank you, Joes. That was a nod from everybody. Thank you very much. We'll keep the money. Colleagues, I gender out number six, which is the Care Together Seed Funding for Mobile Warden Schemes. Emma, that's yours. Thank you very much, Emma. This is the Care Together Seed Funding for Mobile Warden Schemes. The Adult Social Care Community Board at the County Council have approved funding of 28,500 to us for two things. Firstly, the promotion of services of mobile warden schemes, which is obviously with an aim to increase numbers of service users and ensure the continuation of face-to-face visits at a reasonable cost. Secondly, to support the Melbourne mobile warden scheme, as we've just heard about, and taking over the management of the Haarsen District Village Warden Trust. This is obviously to ensure the continuation of the support of clients. The grant scheme totals £21,000, and this would be administered by us as the Council, the South Wales District Council. I've proposed some scheme criteria, such as an appendix A on page 27. This criteria, just to let you know, is in line with other grant schemes that we've run as well, so it's very similar, just with a few additional things, obviously. The remaining £7,500 would be allocated directly to the Melbourne mobile warden scheme, for the purpose of, as I've said, taking over the Haarsen scheme. This is in accordance with the funding agreement provided by County Council. So, your thoughts be welcomed, and whether you agree to the criteria in Appendix A and the points that I have raised. Thank you. Thank you. I apologise. I even read this again this morning, I didn't even twig. On page 24 of your agenda right at the top, it clearly states Melbourne mobile warden scheme, in the same sentence, is £7,500, which puts me into peculiar interest, so I do apologise for not declaring that earlier, but if I hand over to Councillor Ains and then to take this one again, I do apologise. Thanks. Can I ask if it's possible for us to deal with the £7,500 proposal first, so that Joes could be returned to discuss the rest of the grant? Is that a possibility? Let me just review the recommendation and come back to you. I think it would be useful to have Joes' input into this particular item. I think our view at them services is, yes please do take the £7,500 grant for Melbourne without Councillor Haill's here and once that item or that recommendation has been dealt with, we're more than comfortable for Councillor Haill's to return. OK. Is everybody happy with that idea? OK. Right. If we take the £7,500 then that has been put aside, as it were, for the Melbourne schemes, which are independent and run independently, are we happy? Has anybody got anything to raise about that particular part of Joes' proposal? Press button and get your money back. That's it. Only one question. I think this is excellent. I have nothing against it. But if we give a one-off payment, how is it going to be funded the following year? I think my understanding was that £7,500 would be again a one-off payment to include the furtherance of more services to provide for the growth in the services for Melbourne services so that it's for a particular element not just to support the whole scheme. That was my understanding of what I read. Is that correct, Emma? That's correct. Yes, it's one-off. Because this is a lump of money that's come specifically for new and innovative movement to promote community warden schemes that that £7,500 has been allocated to Melbourne because it's such a large patch and has got so much going on just at the moment with adding Halston to its patch. I support this. I'm happy to vote for this. In that case, can we have Joe's Bank to talk the rest of the issues through? Yes. We decided by affirmation? Will you all nod it? Just for the records. Can I confirm that by affirmation we're content with that part of the recommendation? Yes. Thank you, everyone. Sorry. We've decided the £7,500 so you're only talking about the £21,000 now. Thank you. Thank you so much. Lovely. OK. I'll try to machine me in and Emma just carries on now. Is that what I said? Emma's done it a bit. My turn. OK. To discuss this particular proposal. In that case, obviously we read our agendas when in advance of meetings in my area and it was just a thought that came to the three of us that we were thinking about. I'd like to, excuse it, see what was for them, but we'd like to put it together, ask it together if I can offer it to you as a committee to have a consideration of and to explore illegal issues that may or may not arise from it. It may even be a case of having to defer this little portion of the money just if we were to take further advice from legal or whatever. It's just a thought. This is nothing against you, Emma. It's just that it came out of the blue last night, to be fair. So the remaining £21,000, when you look at the number of schemes there are in South Cams, individual schemes, there are certainly more than that times two, 14 schemes in it, 21. I've listed that, 12. So no one would, not everybody, not every scheme would be able to benefit from the money in the first place. So that's the rubbish you like there. So it would be a first come, first served. And we were thinking that, I wonder if there was a consultation process with all of the schemes from us to say, we've got this money sitting here and we appreciate how difficult it is sometimes to do a big advertising campaign or something like that, even targeted or whatever. It might be that if that ABC scheme said, oh yes please, I'd like to be targeted for an advertising campaign, then that South Cams could then do that targeted campaign. I used Melbourne Hub as an example. We were researching and I would like to go ahead with a targeted campaign on post codes using the post office. So all the leaflets that I'll get delivered by the postman as they go around in normal business. And it would include Royston, which is in North Harks, right the way up to YM11. There's a huge chunk of SCDC, if you like, and all the different post codes. And not including the leaflets cost. We were looking at something like 2,500 to do that area. It's a substantial area, it really is. And you could put an A4 through the door with all of the local schemes, details on it. So it could be individualised, which makes it quite personal to those schemes. And they would then be able to manage it. None of our contact details would just be essentially the modem to put that leaflet out through the door using the post office. And that could be tough if a warden scheme doesn't want it or can't cope with any more people. Then they would say, no, thank you, we don't want to be advertised. And so therefore we wouldn't advertise. So that was about the nut thing. The nut thing that bothered me was that there is no way that my particular patch, and I've talked to a couple of other patches, could possibly spend £2,000 on promoting the community warden scheme in my village. We have done everything. We have leafleted. We have been to coffee mornings. We have done all those sort of things. And there is nothing that we could think of that could amount to anything like £2,000. And if we left the money as one big chunk and we made it a priority of Southcams to promote community warden schemes using that money, we could. And my understanding is that it's not about us telling community warden schemes that they're going to get the advert, as it were, or the promotion, but asking them if they would like to be part of that. Because then it's not Southcams schemes that we're promoting, it's the individual schemes on behalf. Southcams is doing it on behalf of the individual schemes. And I think we would have a much better hit rate if we're going into local newspapers, social media, and possibly even posters to go up at village fates and those sort of events. So that we actually get to people rather than, I mean, I'm not wishing to decry your idea, Jos, but I have to say that when I see that bundle of all those leaflets that come in through my letterbox from Mr Postman, I think there's a bloob in here, and that's where they go. So it's much more of a personal approach that I think we have an opportunity here to use that money to employ. Councillor Henry. Yeah, I think I actually think, thinking along the same lines as Councillor Lenton, I do think that there's probably a better way, a more efficient way of using this seed funding. We would obviously need to speak with the funders, because the money's come from the Camusia County Council. The first thing we should do is talk to them. And we also need to make sure that what we do doesn't put this council into any, as Councillor Lenton said, put this council into any difficulties, because each of the schemes are independent schemes and will remain so. But I would certainly be open to speak. I've talked with officers about how we might use this in the best possible way, rather than allocating it individually to independent schemes. As Councillor Lenton said, some schemes are very well, are very successful, have a lot of clients, may not need it. There are some which are struggling. We've got to keep bashing on the door about this. Never stop. We've got to keep advertising. So, yeah, I would be happy if you were to say, if someone suggested, I do it myself, that we actually defer this, and look at the best possible way of doing it, because I've spoken to the county council. Anybody else got anything to say? I'm going to just say one more thing. I've just logged on to the website that we, the hub tends to use, number one hub used for advertising leaflets. So, if you wanted to buy 50,000 leaflets full-colour, 130 GSM paper grave, folded to make it look a little bit more sexy, that will cost 998 quid. So, you can see the value in how, no, I actually agree, I haven't heard what you just said. I actually agree. There's a two-pronged attack here. You could do the generalised whack-out-the-leaf-let for each locations, no, my warden scheme that I'm designing might have you, stick that through the door, and then following up in the next week or so with the targeted stuff. So, that may well be a way forward, and you can't say then we haven't actually tried hard. I think the targeted would cost a lot more than that. But the, you know, the delivery, if you add two and a half thousand to that, for the delivery, for that 50,000, it's a draw. I think the one I looked at was 44,000 for two and a half grand. So, at homes. So, that's what we're thinking about. Okay, thanks. Thank you, chair. I would have my doubts about using either royal mail or private delivery companies for distributing this information. The experience we've had with party leaflets, half of them just get thrown back in the posters van, don't get delivered. As Councillor Erlington said, the more localised approach with that's village newsletter, or just handing them out at coffee mornings is probably going to be far more cost-effective. Councillor Hanraig. So, I'm with Councillor Erlington on this. I believe, personally, that a targeted approach is the best one. GPs would be aware of these weaknesses, families, and I'm sure leaflets will go in the bin so there's still effort. Oh, super. I've been doing this for years. And so, there's the Data Protection Act when it comes to families. There's a whole raft of stuff here, but I think actually what's come out of this is to defer the decision on this. I think I'm looking around the room as an absolute yes. And then go back to Emma and say, I'm really sorry, or we're really, or in actual fact it's useful, but we're really sorry for all the work you've just done on this particular piece. But I'm looking at it now. We are sorry, but if you, we can defer it and then we can have a little stock gap and think to see, I think, probably the target in some form or another is going to be the way forward. But I think it's going to have to be with the advice from legal, as Councillor Williams was interpreting earlier, that we need to be careful and don't tread on people's toes. Once that's done and confirmed, it might be a consultation with each of the board and the teams to say, do you want it, it's the first team, and then go from there. So I think that's a way forward. So if you want to come back, say. Just one comment. And we have a really good communications team here. And if you give them a free hand and a bit of money, they'll think of something that'll really hit home. In that case, might I look around the room at the thorough and now looking at the resource if it's okay, yeah? Yep, okay. I think everyone's refusing to account for the next meeting and we'll come back to the next meeting with a revised recommendation. Do you think if the next meeting, Councillor Williams is too soon or will it be touched later after that perhaps? I'm looking at Emma for that work. So obviously, I think it's going to be a bit of a digitalised advisory committee. I think one of the agreements was that we had to spend money or have to be used within six months, but I need to double check that. I did just on this point. He talked about absolutely legal advice. I have spoken to the monitoring officer who's had sight of the document, but hasn't gone into every sort of part of it. So I can obviously have another meeting. We had our workshop, obviously as you know on Tuesday, and I've already started to look into organisations that we can promote too, like the Home Improvement Agency and various people like the social prescribers. I'm creating a big database at the moment, so that should help. Thank you. I actually think can we just, if Emma checks with the time limit on money, long as we fall inside that, if we have a constructive plan county will be happy with that. But if we just leave Emma to do what she does best. Okay, that's super. Thank you. Okay. We're looking at number seven then. Now I don't think I have to leave on this one, do I? I'm getting tired. You have any minute? Okay, thank you. So this is the mobile warden schemes grant for the year progress report. So that's 2022-23. I believe this is page 35. Is that correct? So a total of £71,708 has been provided by the council to contribute towards schemes for the financial year of 2023-24. As shown in the appendices, all schemes receive grants on track to deliver the agreed outputs. However, as you're aware, you're experiencing financial challenges and obviously I'd welcome your thoughts. And if you connect me now if you need any further investigational action that would be appreciated. Thank you. I won't go into too much detail on all the reports. Thank you. Thanks Emma. Colleagues, any questions? Anybody else got any questions? Points. First of all, I'd like to say thank you for doing the report. I'd love to hand in this, thank them too, but primarily good self. It is quite a good success story with regards to the number of schemes that we have going and I think going back to the last item if we can add more to it just people to the schemes rather than more schemes with whichever way round it is more people being looked after and cared for kept out of full time residential care which has its own knock on effect into the county pot not having to full count 50 odd grand give or take a year per head for someone in the basic form of care then that's that's a bonus all the way round. I can't think other than to say thank you but we've noted what you've written and it's fabulous and I'll go to Council Williams. Thank you chair. I think we do obviously need to recognise that some schemes have been haven't yet recovered from COVID and the effects that COVID had on the number of clients that they serviced and some schemes continue to struggle as a result of that. Also I think we need to note that most schemes have a deficit and again that is something that we will need to address over this years when we come to look at next years budget how we go about addressing that and I am very grateful to the officers who have set up the workshop we are grateful to do that and Catherine and obviously taking that forward so that we can share best practice between the various groups but I think going back to the previous item the really important thing is that we've got to get numbers up and the only way we can do that is to publicise the schemes more and to focus that publicity on the people that make the decisions as to and sometimes it's not the people that are the clients that made that decision but it can be their children or it can be other people like the GPs and personally I think that there's a lot more there's an opportunity there to do a lot more with those people but as I say we can't, it's great thank you very much for the report it shows that we are at least in South Cairns very much trying to help people stay in their own homes so that not only do we save the NHS and add up social care and money but they feel happier in themselves it's the person's wellbeing here that's the whole point of doing this but we have to recognise that it is costly we don't have a staff this is not a statutory duty of this council so we need to think very hard how we continue to fund these schemes going forward thank you I completely agree with with Councillor Williams think we are about to, there's a concern that so many schemes are in deficit for a start we do need to look at things we're thinking of setting up a new scheme for 24-27 we now have changes, we've got an integrated care system we've got a county council which is looking at what it does I think we need to work together to try and produce a system which works nicely within that integrated care system and the funding of these schemes needs to be looked at very radically as well so that we don't have schemes that are in a deficit at the end of the three-year period we want ones that balance budgets really that's the ideally so I would suggest that we do look at the Magalwarn scheme in some detail bear in mind what we've said earlier about communications advertising etc but also working in Handing Glove really with the county council that is their statutory responsibility to provide care we want to work with them let's have a good old hack at this before we decide what we do for 24-27 I have done a bit of homework and yes we do need to increase the numbers I don't dispute that but my particular group have had an average of 13 service users this year and we can only take 16 but if we took 20 at the end of next year if nothing else changes we would with 13 we would be 8,000 pounds get over at the end if we had 20 users we would still be 4,000 pounds under budget numbers are important we do want to keep the price down for clients to use we significantly I agree with Bill that we do significantly need to get another funder on board but I think we also need to look very closely at the costs that the Age UK have now decided to charge us to run these schemes and that is really what's tipping us over the balance at this particular time and I think we need to scrutinise those whether it's that put things into the budget that are dubious or whether we need to find somebody else to run our schemes for us because if the independence are managing to run them and managing to cover their costs why isn't Age UK? Can I ask something important here that those schemes are Age UK schemes are not south can schemes Age UK have supplied us with breakdown of the costs that they apply to running their schemes and if they are based on individual schemes so these are not south can schemes we don't in any way employ Age UK to run these schemes Age UK run these schemes and they apply to us for a grant to contribute towards running these schemes so I think that's very important to distinction to make here but yes obviously they have now provided us with the breakdown of the overheads that they charge for each of their schemes and that maybe is something that we can talk to them about but at the end of the day they do not run these schemes for us they are their schemes and we contribute towards those schemes through the grants that we give them Thank you Catherine so just to clarify what we just said the schemes are not run by Age UK which have been referred to as independent I suppose you could like they thrive or fail as anybody else if they don't manage their finances right or getting the trouble and that's so weird and I'm touched by what you just said even though Age UK set up the schemes I suppose technically every one of the schemes that they set up fall under the same category if they can't manage to run and indeed they have given us notice that they are no longer going to be running full born and television schemes from September because they can't make them pay they can't get enough clients for those schemes to cover their costs and so they've given us notice that they're not continuing with those schemes so you have to bear in mind these are not our schemes there are people organisations that run these schemes either Age UK or other groups and we call them independent maybe the terminology might be changed there but they're independent i.e. they're not an Age UK scheme but at the end of the day the council here provides grants to people who are running these schemes they are not South Cairn schemes Thank you John John's just really reinforced what I'm saying that we need to look and fresh at this we need to look at talk to the county and come up with a scheme which are efficient and do what everybody wants them to do so I would just say let's take this away and come back with a scheme that we think is going to work I totally agree ok thank you we're going to go on to the next one which is the community chess funding oh, service support grants oh we could do service support grants first shall we? sorry just before we move on I just wanted to clarify are we assigning any time scales to the action of the last item yes well can I say that obviously we have to put next year's budget together for the following three so as this is concerned we need to put the budget for the 24-25 and that has to be put together by October so we really need to have this a decision on this made for the the latest of September meeting of this committee thank you I'm sorry and I thought we'd done the service support grants I thought we'd just strayed into it by mistake so I do apologise let's go back to agenda item number eight and then Emma can do her bit and then if we strayed further we'll go to what we said thank you ok so service support grants again another end of year progress report for 2022-23 page 61 so this is the last annual progress report for the 2019 to 2023 cycle and you'll know that this is a cycle that includes includes one extra year's funding due to the effect of the COVID-19 pandemic and it's good to see from Appendix A on page 65 these organisations having the main covered from the effects of COVID so that's really good to hear just to note as you'll be aware disability temperature has now closed and the remaining £2,500 of their grants has been transferred to DISH which is disability hunting denture who also receive our funding you'll notice in the report there's a few highlighted bits in yellow so one of these was from the voluntary network there were just some stats statistics that I was waiting on I'm still waiting on these I have emails so it's just part of the things that we've said to them that they would need to provide in their agreement so just a note on that one and again care network there was just reference to projects called project catalyst in the original grant agreement when I looked at it there was something called the open arms project and I've looked at both projects and I can see that they tried to both tackle loneliness so I think it was probably something as far as I mean I wasn't working on this grant back in 2019 but I think what it intends to do is a very similar thing I think the project catalyst is something there providing grants £300 grant to help organisations that tackle loneliness so that's just something to be aware of and as with the previous gender I just want to welcome any comments any comments for further action thank you thank you Emma colleagues any questions or comments for Emma I'd just like to say thank you for the work you put into this report and the fact that we nearly missed it sorry about that it's just seems to be a good success story all the way through I think that's pretty pretty jolly good actually and then we know about Dishon who I didn't make a couple of meetings back so that's good if there's no one else that's got any comments or questions for Emma then I'll just say thank you for that and perhaps you could move on to number nine thanks thank you very much so the last agenda item so you'll have the details of eight applications this month and this includes one community-led plan application however since the report was written the Melbourne County primary school parents, teachers and friends association on page 115 have withdrawn that application in response to an email we emailed them asking for further details including whether they have permission from the school and the county council they've not yet managed to obtain any written permission and their quotes from the electrician has now expired so they said that they would rather resubmit once they have this information so I've done some recalculations the totals say for the seven remaining applications the total applied for is now £11,977 £9 not £13,160 £9 on to the first application page 111 we have Cambridge Open Art Exhibition this organises the annual Open Art Exhibition for Artists in South Cambridgeshire it also stores and loans equipment for schools and community groups for their own events what they'd like is new and replacement display and hanging equipment and this is just to replace older equivalents they've got total costs are £1,880 £9 all of which has been requested from the community chest I've broken that down further you can see in the report of how much the hanging display also hanging equipment is in the display boards so you can see those both district councillors are in support colleagues questions please we're very silent today councillor answer well it seems a very useful project that they are able to provide equipment that otherwise people go out and buy and then perhaps destroy or stick in a cupboard and not use anymore so I'm all in favour of it thank you and I'm looking round the room and I'm not seeing any decent in the faces so I might assume that we'll agree we do thank you Emma thank you thank you page 112 we have the PAPWF team ministry this offers companionship and support to elderly people and that's in 15 local villages and they organise a summer event called Rendezvous and there's a holiday club senior citizens that's held in August in PAPWF Village Hall so the two day holiday programme includes activities, talks demonstrations and entertainment as well as lunch and transport that's all part of the package there total costs for hall higher activities and catering are £1,920 and £600 has been requested from the community chest PAPWF parish council are providing £225 noticely parish council contributing £75 they've made a grant application to the Samuel Franklin Trust but they're still waiting on the outcome of that one green options, where possible they're going to share transport and local activity leaders will be used and recycling will take place thank you very much colleagues, Casas Edward thank you chair yes I actually met with the organisers a few weeks ago they were having what they described as a kick off they've got a solid core of enthusiastic organisers and a lot of senior citizens keen to attend the Village Hall was essentially full just for this kick off event so it's obviously well supported and it's noted that I am supporting the application thank you I've had one question they've made the application for funding and they haven't heard yet from what you said it was called who is it they've applied to isn't it the Samuel Franklin Trust yeah how much have they applied to that for? £500 yeah total cost £120 the total cost they've applied for £600 I can't calculate it in my head right now that's the exact amount so far as to say of 1900 cost it seems quite low really I mean they're not taking any if you look on page 114 it's an association with obviously district councillers Councillor Samford has spoken and written it's fine and so has Councillor Howell and Councillor Howell says in his last sentence have the grant committee is able to support the church and even if possible increase the request for an extremely worthwhile endeavour I don't know if there's any need to increase it but if they don't get their other funding they're still well within the £2,000 and I just wonder if they should be advised if they if they don't get their other funding then they can come back and ask again for the top up which you're right for the price Councillor Samford I would think their costs aren't actually fixed if they don't get the additional grant they can always counsel some of the entertainment or activities to suit their budget it isn't like they're going out with a fixed, buying a fixed item so to speak I take your point but I was hoping that we could maintain the agenda of entertainment for different groups it could be quite impactful if some of these aren't done anyway that's just a thought but other than that can I be reassured this has been run by a church can I be reassured that it's open to the general public it's not just for the congregation we asked this question before about this particular one I haven't had the ministry in it I can endorse that as well I asked the question that it is cross church isn't not even to people who are members of a church it's just senior citizens in general in that case I think I'm looking around thinking we're okay with this that's a yes please if you could just put that caveat Emma okay so page 114 we have the great chisel windmill trust so they look after the windmill obviously which is a popular local attraction you can see the photograph of it there on the agenda what they like to do is purchase and install an additional picnic table and bench total project costs are £2,532 £2,000 has been requested from the community chest the additional £532 will come from their existing funds they've not asked the parish council for assistance as they've already provided £2,500 to help with the annual maintenance costs so that's things like insurance maintaining the grounds and cleaning councillor James Hobo is in support thank you this was my patch prior to the boundary changes 2018 and I know this very well the parish council are monumentally supportive of this project they've underwritten it for donkeys years so I have no issue of that comment there with regards to the parish it is a beautiful windmill it really is it's one of the last few and it's beautifully placed on top of a hill to get the best wind and they work so hard for this so I hope to speak on behalf of councillor Hobo on this one but it's over to you questions from the floor councillor David thank you chair I'm just trying to see whether the groundworks fit in some of that over £2,000 that's not just for installing a new picnic table that includes groundwork I believe as well yes groundworks £2,000 purchased the table and benches 520 so that's just general groundworks on the side okay fine thank you groundwork picnic area it needs to be now down and go for a walk okay in that case I'm looking around I think we're in acceptance thank you very much the next one is the county primary school from the album that I told you that they've done so we won't go on to that one there's no point in that one are you happy for them to obviously defer to a future ground advisory committee are you happy for that to take place yes please so page one on seven so we have the melbourne dynamoes football club they're a community football club who play on a number of pitches around melbourne village college they currently have around 430 participants with 270 playing regularly in the under 7 to under 18 age groups and what they would like is two sets of metal collapsible goals first aid kits and the quantity of matchables total project costs are 2,000 pounds all requested from the community chest you'll see some yellow highlighted parts here I've now received quotes which includes a long list of different size balls and quantities all highlighted but obviously they've requested 2,000 pounds exactly but I think what they've probably done has gone for the maximum amounts and the balls which are relatively low cost have added those all in to get to the maximum what else so also we've also been told that the goals have been purchased will be purchased and stored nearby sorry pardon me so they aren't left out so that's obviously good they have a verbal open ended agreement with the college and the sports centre management committee to access the pitches club is very well supported by melbourne parish council and they've recently provided 6,337 pounds and 76 funding I did ask what specifically this funding was provided for but I haven't managed to ascertain that yet so I don't know you may know a little bit more on that bit but you have obviously yourself and councillor salianne Hart in support thank you just to explain the number of applicants melbourne parish council has a solar fund for a number of years now and they have a number of applicants which grows every year and if they are swamped by applicants then what they do is they divide the amount by the applicants and then start taking percentage of everybody so everybody would not have got their full application but they still help out so that's what's happened here and so the suggestion there was made by my colleague that's come to this committee for the other bits and pieces it's a variety of football equipment stuff like that they do fund in its entirety the subscription fees and kit for people from an underprivileged background I believe they have some disabled individuals and I think there are special requirements for bits and pieces for that so they're a team and a half or club and a half rather and they've got about 20 or 22 teams something like this that they're playing all the time it's a huge effort so this is a drop in the ocean this kind of help anyway over to the floor councillor salianne honestly I can't I can support this quite easily to be perfectly honest yep no problems with it thank you very much anybody else anything to say or should I just look round the room and look for nods nods to these that's the thank you very much Emma next one okay page 1 on 8 so we have another football club this is the cottonham united colts football club we currently have 400 members 15 boys teams and 7 girls teams and they're expanding the number of teams so they need another set of portable goals total project costs of £4,695 £68 per pair including delivery and assembly £2,000 has been requested from the community chest they've also made applications to the co-op community fund that's £1,400 then edge community association £1,000 and club fundraising will cover any shortfalls the parish councillor supported the extra goals but have no funding available there will also be a requirement to move the goals to the club's other location at cottonham village college depending on the pitch allocation so they obviously have goals they're quite portable we have support from councillor Eileen Wilson still waiting on support oh no sorry we do have support from councillor Osborne that's just with me coming as well so yeah thank you colleagues I mean I think it's just a rework of what we just said just now councillor Eileen Wilson I thought it was a rework the only thing that I did feel slightly uncomfortable about was that cottonham is quite a big parish with a large parish council and yes they say they support but there's no evidence that they have in the past supported or helped except verbally and I just felt that was a bit mean I agree with that comment I mean it surprised me that the parish council said no they haven't financially supported them just doesn't seem right at all I suppose they have any consolation and there obviously must be reasons for that but the only consolation I can think of for us as the grants committee at offices is that if Melbourne played cottonham obviously Melbourne would win so that would be a bonus and we could feel heartened that the parish council should have put their hand in their pocket and it might be a different result so on that note perhaps we could ask Emma to write back to the cottonham football club I'm assuming we're going to support this just looking around the room so that's a yes but could you write back and say that we were disappointed that cottonham parish council didn't put their hand in their pocket and if they have for something else then they should have put it in the application form thank you next okay so page one online this is a new application I've not had one like this before this is a parish council one of our smaller parish councils that are eligible to apply but they're responsible for the drainage on the land at the church lane play area what's happened is over the years the pipe work that collects spring water from the play area has become blocked and deems basically ineffective and obviously useless because of this blockage knock-on effect is that there's a stream of water that runs downhill onto the road and there's a big puddle in the play park as well back in 2021 a cyclist unfortunately slipped over so urgent britting is now needed on a regular basis when it's obviously freezing weather and I've mentioned about the boggy patch that's by the entrance to the playground so they've had a recent quote of 2994 pounds and that's from a recommended contractor although so this is quite interesting although the parish council have agreed to finance all of the projects in their meeting on the 17th of November it's now hoped that half of the costs could come from the community chest so that they can maintain the reserves for sort of the placing play equipment as necessary and also for speed reduction projects in the village so that they can have support from councillor Cwylun Garvey of looking at the comments, thank you thank you, my colleagues this is a slightly more complicated one my instant response to the last sentence you've read more or less was what didn't you put in application for the play equipment and not this but anyone else go in the comments councillor had me I'm quite troubled by this to be honest seems to me this is the sort of thing the parish council should be paying for I agree with you if they've got a bit more imaginative maybe provide another item of equipment for the play area then it would have been a different thing but I don't know this is maintenance surely it's all it's parish council business to manage their drainage area particularly in their play area why would we pay for that I'm not being difficult really it's just I need to understand things and I don't think I don't think it's our bag to be honest I think this is difficult councillor Irish, councillor Samford have you got any comments you'd like to make before we move forward councillors and Irish so there's nothing no one said why the parish council weren't funded so can we not just go back and ask them they mentioned about the reserves maintaining their level of reserves so they can essentially fix the play equipment and what have you I think it was at a later date councillor Samford likewise I'm a little uneasy about this I noticed the playing fields were actually released from the university I'm wondering what the terms of the lease are whether the university should actually be maintaining the ground I don't know but I think we need more information particularly why they've come back very late in the day and asked for half the funding I agree on page 120 paragraph 3 fills me with utter dread where it says the drainage pipe was laid by the former chair of the council and for some years the pipe worked quite well but in 2020 it became completely blocked by a tree root due to perforate field drainage pipe being used instead of a solid pipe I'm minded to refuse I think councillor Samford's comment with regards to who owns the land I'll take it that's where the water is running from in which case the university has a duty of care and for this amount of money I'm sure they even got contractors on site they can do this quicker than anything else I think so if we politely decline to support this I think that would be a fair one I'm looking around the room and with those comments from us if they could research the university and if the water is coming out over the road it's highways as well so highways may have they could probably work together everybody could work together and not energy of some sort I did make some enquiries with county council on this and also the flooding team as well but unfortunately because it's coming from the land where the university owner is not really their sort of baggage so it's not really their responsibility as such so there was a more likely positive effect of the water right then and I thank you next one then so we have our very last application this is a community-led plan application from Balmere so this comprises of 10 active members from across the community with an additional 10 being drawn upon we've had several meetings and the questionnaire has been developed I actually went to their meeting back in I think it was January time and I was really really impressed with what they've done the enthusiasm I think really shone through so this is great to see this application I did encourage them to apply surveys in the computer plan will be available online they'll give paper copies as well so obviously they're going to make it accessible to all total project costs are £3,000 and £2,000 has been requested from the community chest and that will be from the community-led plan budgets so you can see the breakdown of the costings there, that's promotional materials surveys meetings, printed copies of the plan, contingency money as well the parish council has agreed to hold the funds on behalf of the group if they're successful and they've also agreed to fund the remaining £1,000 and we have support from council they're James Hibro thank you I think this is the obvious a no-brainer it's one of the projects that we work to to help parishes come to the community-led plan which helps our planning process so are we all agreed with this? yeah do you want to say something to the council? only to say this is going to help the community to help themselves so it's a no-brainer really thank you very much that's a yes then from us and just pass on it will save everybody having to write to you to say thank you but we'll just say thank you anyway footage is for the mix-up earlier thank you colleagues, members of the public I know there are hundreds out there looking at this every day it's absolutely fantastic and to them services colleagues here Aaron and Lawrence I cannot have Lawrence as we're now going to call him thank you very much thank you very much thank you to Luke who was here and gone and just to say the meeting is closed but the next meeting will be on the 27th of July at 10am and thank you very much goodbye