 My name is Martin Halbert. I'm the NSF science advisor for public access. I'm delighted to introduce this session About the federal year of open science We have four presenters on this panel will be we're gonna reserve some time for questions Q&A at the end Our first presenter is Miriam Zaring-Hollum from the White House Office of Science and Technology Policy. Oh, we did. Okay great There's just a bit of a lag. Okay, I'll bring this down to my level So good afternoon My name is Miriam Zaring-Hollum, and I am the assistant director for public access and research policy at the White House Office of Science and Technology Policy or OSTP for those who like acronyms So for those of you who aren't familiar with OSTP our mission includes providing science and technology advice to the executive office of the president and working with our very great federal partners including those here on this panel with us today As well as with Congress to create bold visions wise policies and effective equitable programs for science and technology Now my work at OSTP centers on advancing the Biden-Harris administration's commitment to providing public access to data Publications and the other important research products of the nation's taxpayer-supported research and development enterprise So we're here today to talk to you about the 2023 federal year of open science Which officially kicked off as many years do in January With a slate of actions from federal agencies to advance open and equitable research in Total 17 federal agencies and departments as well as OSTP Signed on to this effort with other agencies Contributing to our discussions and activities through the National Science and Technology Council's subcommittee on open science Which is made up of representatives from across the US government So the year kicked off with the unveiling of a US government-wide definition for open science Which was developed by a team of agency representatives through that subcommittee on open science To really anchor and root us in a common understanding of open science and what we're trying to achieve Through open science So collectively we've defined it as the principle and practice of making research products and processes available to all while respecting diverse cultures Maintaining security and privacy and fostering collaborations reproducibility and equity Now this definition is doing a whole lot of work braiding together the administration's priorities and aspirations around advancing a vision for science and for research more broadly So it first leads with this commitment to enhancing access to the products and processes of research Which is really foundational to all of the definitions of open science that we came across and that informed our own definition here It's inclusive Noting that these research outputs must be made equitably available to all whether we're thinking about researchers students policymakers community advocates professors Small business owners or other members of the broader public The definition also notes the need for members of this open science enterprise to respect diverse cultures in their pursuit instilling a sense of curiosity and humility while reinforcing that inclusive spirit it also Centres need the need for considerations around security and privacy when making decisions around what can and should be shared broadly and it ends by looking towards The outcomes of open science. What are we aspiring towards? Namely opening up more opportunities for collaborations with diverse stakeholders across all of society Enhancing reproducibility by increasing access to the data and tools underlying research findings and supporting equitable access to those findings Now if we look to the administration's Aspirations from curbing greenhouse gas emissions to reducing social inequalities to ending cancer as we know it These all while driving equitable Outcomes for all across our nation bolstering public trust in science and in research and strengthening our decision-making abilities These are really complex and multifaceted challenges that require a diverse and collaborative knowledge base And so advancing open science policies is really critical to realizing these aspirations And to ensuring that all of America can participate in contribute to and benefit from science and technology So you can learn more about all of the great work that has been happening Across the federal government in this last year if you go to open dot science dot gov But for now for I'm gonna do a very quick Year-in-review recap of some of the activities that have been going on at agencies other than those represented on this great panel here So we can generally organize These activities and initiatives that have been advanced in this past year into five overarching themes I'm sure you could reorganize them in a different way, but this is how I've sorted them in my mind So we have policy development to advance the practice of open science and ensure The benefits of government-funded research can extend to all We have infrastructure developments or enhancements to enable that access in a manner in a manner that is equitable and secure There is opportunities for training and capacity development to promote a workforce that contribute that can contribute to and advance open research We have opportunities for community engagement to broaden participation in open science And then we're also thinking about promoting incentives for advancing open research practices so that this important work is recognized and rewarded So starting with that first sort of bucket of activities the the 2023 year of open science of course comes on the heels of OSTP's 2022 memorandum Titled ensuring free immediate and equitable access to federally funded research Now this memo builds on and strengthens the public access guidance that was issued a decade before by OSTP in 2013 So the driving principle motivating the updated policy guidance can be summed up in the memo itself Where it says that American investment in such research is essential to the health economic prosperity and Well-being of the nation there should be no delay between taxpayers and the returns on their investments in research So since the memo was issued We have been really hard at work across the entire government Coordinating and collaborating with our great agency partners around its implementation Agencies with over a hundred million in annual research and development Expenditures who were originally covered by the 2013 memo Submitted their updated public access plans to OSTP and OMB for review in February 2023 After our review a number of those agencies have made their including NSF Have made their plans for policy development publicly available and you can find those updated plans if you go to organized on science.gov and Newly covered agencies Specifically those with research and development expenditures below a hundred million We're given more time to develop their public access plans for the first time They submitted their plans to us in August and we've been working with them since then to get those plans finalized and translated into policies Now of course the celebration of the year of open science goes beyond public access a key point In a key factor in enabling open equitable and secure access to research outputs is ensuring that we have robust infrastructure So we have activities like CDC That has launched its data modernization initiative Adopting innovative data systems that get information to CDC and the public quickly and accurately We also have the Department of Energy Which launched PIDs at osti.gov which is a website That provides Streamlined and unified access for its persistent identifier services Agencies have also worked to support and sustain a community of open science practitioners through various Training and capacity development activities. So just last week NASA has transformed to open science program Release their open science one-on-one curriculum, which introduces Those beginning their open science journey to important definitions tools and resources and provides participants at all levels recommendations on best practices so you can head on over to that website and access that that Really wonderful training opportunity there In addition NIST released version 1.5 of its research data framework or the RDA Which is a resource that maps out the research data space and provides a dynamic guide for various stakeholders To understand best practices costs and benefits for research data management and dissemination The RDAF has been developed through really extensive Community engagement Including a plenary that was hosted earlier this fall and a request for information That was released over the summer to get that really important input from the community In addition to training those who are already interested and engaged in open science Agencies have created engagement opportunities aimed at broadening participation in open science reaching out to those who we May be traditionally haven't reached out to in the past So these activities include Continuing long-standing programs like the US geological surveys community for data integration Which is a community of practice working to grow usgs's knowledge and capacity and scientific data and information management and integration We also have activities that have been aimed at understanding the needs of those who would like to become more active in the open science space So over the summer OSTP hosted a series of four listening sessions on advancing a future of open science Centering the needs of the early career researcher community And there were a number of key themes that emerge from this session that might be of interest to you all and we've been sort of noodling them in the interagency space What the first is that early career researchers have really long been at the forefront of the open science movement That a future of equitable open science requires Recognizing and addressing uneven access to open science infrastructures Expertise training and funding and that rewarding the sharing of research outputs beyond Publications like scientific data and code is really critical to incentivizing open science practices and public access policies Which brings us to our final sort of bucket of activities Which is you know thinking about how can we incentivize the practice of open science? So in addition to creating funding opportunities and vet and investments Through various activities that I touched on over the course of my remarks to you all We've thought about how to spotlight stories of open science success How can we sort of shine a light on these great exemplars that have been happening for quite some time well before the 2023 year of open science So in September we launched the White House OSTP year of open science recognition challenge partnering with a number of agencies to promote the challenge We invited researchers community scientists Educators innovators and other members of the broader public to share stories of how they've advanced equitable open science And the goal is again to spotlight the stories and the teams behind the projects that have advanced a particular challenge or addressed or Given us a solution to a challenging problem while embodying the principles of open science And by highlighting the transformative impact of open science on society These stories can inspire others to contribute to this movement as the US government Continues from a year of open science and into a future of open equitable and secure research And so with that we're thinking about that quite a bit today We've been talking about a year of open science 2023 is a year But how can we move from that you know all of the great progress that we've made? Sustain this momentum into a future of open science And so with that I will turn it over to my fellow federal colleagues to share in more detail what they have gotten underway Thank you for your for your attention Our plan is to reserve a group time for Q&A at the at the end of this um What I'm gonna have more of a Off-the-cuff set of remarks namely so that I can speak to this a newly revamped interface to the science gov site the Agencies that are listed as collaborating in the year of open science Are a subset of a larger group of federal agencies that Participate in a number of Subcommittee efforts of the National Science and Technology Council namely the subcommittee on open science This particular group the year of open science group is a Subset of those agencies that agreed to participate in this as a formal effort this year and Perhaps going forward as Miriam has suggested and The one of the you there's we see a lot of utility in the year of open science activity one of the things that has been exciting about it is that it Provided an external outreach kind of activity As a lens into the work of this very very active Subcommittee on open science within the federal space So we hope through the science gov site and specifically the open science gov portion of it to provide more of a Window into these activities into the very sort of active space of collaboration here so what I'm going to do is just narrate some of the features of this newly updated site and Kind of use that as a mechanism say a few words about NSF activities The you'll see this drop-down that provides a Number of windows into that space. Let me just go into the sub-site I can get to it. I can see Lee this is still open. Yep. Okay, so this is just a a list of agencies and Sort of the this preserves a lot of the information that was on the prior site Which was a lot sort of blander sort of more of a traditional 1990s kind of website. We just tried to update it with a few content management sorts of functions But the The what let's see I want to go first to this one, which is a list of a lot of people were asking us Where can we see the new public access plans and guidance that are coming out of these agencies? So we made this special page that has Expansion points for all of the different agencies that are working in this space So let me use NSF as an example if you click on the Expand button here. You're going to see three key links to NSF resources First let me what's labeled here additional guidance on NSF public access. This is the NSF Public access initiative site. So in other words the agency Web page that provides access information on what we're doing in the area of open science NSF has done for example a lot of public Engagements, this was one we were very pleased in the results How can public access advance equity and learning? It was a joint webinar that we did with triple AS And the recordings to all of these all of the sessions within that site are all provided there So you can go and watch those. This was a particularly I think I learned a lot in that session because it featured not only the federal agency presentations Not just in a NSF, but also NASA NIH DOE and also junior researchers and people that coordinate programs for early career researchers that I found very catalytic in their perspectives their Observations on where they see public access going in the future So I would direct you to if you want to see some of our External public engagements that have been recorded go to this site. We have a link to a number of other NSF public engagements that we Undertook to get feedback as we were planning on the release of our public access our new our public access plan 2.0 and you can read all about that there as well as a lot of other information That about internal agency guidance from our different directorates Other features and I'm trying to keep my comments short so we have time for our other presenters The other links here are one to our original public access plan Excuse me From in response to the Holden memorandum of 2013. This was NSF's first public access plan 2015 today's data tomorrow's discoveries and was the inception point of our response to the Holden memorandum And how we set everything up the other item to that is linked out here is of course our second public access plan something that took up a lot of my time over the last year and a half and You can read about our how we are updating and Planning to implement and as it says here Undertake the activity of ensuring open immediate and equitable access to National Science Foundation Funded research so this website will hopefully provide a lot of information in addition to these basic core links to our agencies We've got this section which provides a a mechanism again for outreach and announcements from different agencies about New developments in the the space of of of this some this undertaking So with that let me Quickly transition then and there's more stuff on here if you want to you know, I would encourage everybody to browse through this thing Let me transition to Brett Bobly and he's gonna tell you about what in any age is doing Hello folks Very good to be here today You know as Martin indicated they NSF has just come out with their 2.0 version of their public access plan NEH is one of the agencies that one of the new agencies that is just working on their very first public access plan right now So I can't tell you how excited I am to have the to be able to tell you that today I've been working on trying to get the NEH to have a public access plan for a couple decades now Things move a little slowly in government But thank thank goodness for that memo from OSCP. Thank you. I'm Miriam. Thank you Alondra Nelson wherever you are today You know right now We have this unusual situation right where if for example an historian of science were to get a grant from the NSF and Publish a paper that paper would be subject to to public access That exact same historian got a grant from any from NEH. They would not they would not have to publish it in a public access forum And you know that that to me is very problematic You know, I remember a couple years ago a librarian a university librarian Let's talk to them and they said to me Brett. Are we get into a point where? All science is going to be open All the scientific disciplines, but all the humanities disciplines are gonna be behind paywalls and that was very concerning to me because I I feel like What we don't need is even more people feeling that Humanities research is irrelevant to to the conversations in the world today because I think it's extremely relevant to a lot of the issues we have today and I think that treating humanities research like it's something completely different from the discipline from discipline our research in the Sciences is a bad idea. So I'm very very pleased that the NEH is moving toward a public access plans Let me tell you a little bit about it First of all, let me know, you know public access really has been central to our mission at the age for a very long time I mean even in our founding legislation back in the 60s We talked about the fact that public funds provided by the federal government must ultimately serve public purposes We fund the dizzillion things as you many many if you know like the national digital newspaper project Which is a giant open open project In fact for over 20 years our grant guidelines have even stated that all other considerations being equal NEH gives preference to projects to provide free access to the public. So this is very much in our DNA But we've never had a formal public access plan Similar to what the other agencies have now So as per the 2022 the Nelson memo that came out from OSTP We are now working with our many other agencies and with OSTP to try to put together our own plan We have a draft plan already And we're kind of embarking on a tour. This is day one of the tour by the way to tell you all To tell you all that we were working on this thing So congratulations you get to hear before anyone else you can breaking news But anyway, we're working on that right now and I can tell you that One of the keys to our plan is to not be special for snowflakes We want our plan to be very similar to what you're going to find that NSF or NIH because we have the same applicants Our researchers are mostly people from universities and we don't want universities to have a completely different set of rules for the NEH They would for NSF or NIH or whatever. So We're endeavoring to make our plan requirements easy simple very similar to what you're already familiar with if you ever get a grant from NSF or another federal agency and We're working closely with with other agencies and with OSTP to try to make it as smooth as possible There are two key points to the public access plan and if you've read the Nelson memo This is not a surprise to you, but in a nutshell If you are a researcher and you get a grant from the NEH and you publish a peer-reviewed journal article you will need to send a copy of that peer review journal article the Manuscript to the NEH where we will put it into a designated repository So similar to like PubMed or something like that or the NSF part We're gonna have a designated repository where we will have a copy of peer-reviewed articles that were funded With research the underlying research was funded by the NEH So that's pretty pretty straightforward again very similar to what you're already familiar with Again, it's specifically about peer-reviewed journal articles doesn't impact You know NEH funds lots of other things doesn't affect like museum exhibitions We fund or monographs that we fund or films that we find this is really about peer-reviewed journal articles The other portion of course from the Nelson memo it has to do with scientific data sets right if you for example get a grant you create a scientific data set that maybe undergirds your peer-reviewed journal article you have to You have to describe to the NEH some kind of a data management and sharing plan to preserve that data and make it Openly available to the public now because of the nature of the humanities. We don't fund a lot of scientific Data set so that's not as nearly as common for the NEH Researchers it would be at NSF or NIH But nevertheless we will be making changes to our NOFOs our grant guidelines To ensure that if you are one of those grantees It does create a data set that you have a plan in place for preserving it and making it available to the public Okay You know as I noted earlier we don't just fund R&D. We fund lots of other things at the NEH public programming education, etc So for for people if you're the if your organization Plies to the NEH to make documentary films for example the public access plan may not have much of an impact on you This is more about the researchers that are applying to the NEH and you'll see that in our plan But that it's really mainly about about research Okay Here's our timeline which again taken straight out of the memo really We back on August 20th. We submitted our draft plan to Mary M and her colleagues at OSTP We are starting our listening tour. Oh, that's today by the way today's our listening to her So we're gonna be going around and talking to people letting people know about our new plan answering questions that kind of thing December 31st 2024 is our deadline for publishing the actual policies that kind of undergird the plan itself We're gonna hope it to roll out our designated repository in 2025 and then the ultimate ultimate deadline For the new policies to be effective is December 31st. I hope we're gonna actually get it done before that But those are the official deadlines, so Okay The public access point of context at the NEH is me and my colleague Chris Thornton Chris is the director of our division of research Feel free to get in touch with us at any time if any questions whatsoever, so thank you very much. Appreciate it Great. Hi, everyone. My name is Ashley Sands and I am a senior program officer at IMLS the Institute of Museum and Library Services And since this is CNI I will first say if you don't know what IMLS is then let's definitely chat right after this session But I because I'm gonna proceed as though you're fairly familiar with IMLS And again, if not we talk now Also, I do want to hit on something that Brett was just saying that You know while we're while we all made a different public access plan We do hope that they're fairly consistent, right? We it's not supposed to be some kind of trickery that your institutions have to memorize all these different things It's just within each context. There really are Our distinctions that and I'll give some examples of the kinds of decisions that need to be made based on the context of each institution You've already heard Brett already talk about, you know, what are you gonna do with monographs are not are not the same as Paraviewed scholarly publications that kind of a thing so some things are different and some things are the same And one of the things that's also the same as our listening tour starts today So great to see you and hopefully hear hear from you all again in the future as we kind of Proceed down this draft So IMLS is also one of those smaller agencies that was not required to develop a plan under the 2013 OSTP memo R&D expenditures are way less than a hundred million dollars annually However, because we're part of your community We've always had a commitment to openness at the agency supporting libraries archives and museums and so in fact in September in September of 2013 began work in order to create the increasing access to the results of IMLS and IMLS funded research and data now That's an internal document That so you haven't seen that but what you have seen is the policy Policy text that came from that plan and those have been in our general terms and conditions For the awards that I'm seeing many familiar faces that hopefully you've all read So You can see that there is text the text has been in there to encourage you to be sharing these materials over the years So there's two parts right articles peer review journal articles. So this is actually from our current terms and conditions We expect you to ensure that final peer-reviewed manuscripts resulting from research Conducted under to this award are made available in a manner that permits the public In fact, you must provide IMLS at least one copy of any printed or physical distributable products Also electronic ones. I do like every now and then I get something in the mail of a printed report, which is kind of fun You'll see that there's lovely words like we expect you to so there's there's less teeth That have been in these general terms and conditions and there will be once the new memo takes into place So we just talked about journal articles for a second there and now let's talk about the data component of the memo again Here's what's here's what's already here data resulting from our funded research needs to be in a broadly accessible repository I will note that right now it says no later than the data pond which you submit your final report to IMLS and I underlined that as a consideration of Immediate so immediate is going to be is a requirement in the new memo. What does immediate mean? Is are we going to retain that same definition is? immediate like as soon as you hear that You're accepted. You're like a quick put it in the repository that kind of thing. So that's just an example of the things that actually need to be worked out individually at each agency and Why you know on the surface coming up with these public access plans may be simple Just say what do what it says in the memo. There's actually a lot to be clarified And as always we have allowed you to include the cost of getting the the data or articles ready for public release or if there's any cost to Continuing to make them available All right, so that was the where we're at now. Where's where are we going? We do not have a public version of our public access plan yet, which Now that I think about it is something we need to remedy shortly But I wanted to share the thinking and planning that we've been doing over this more than a year since the memo came out Also a really quick side note We do have some internal research done at IMLS and they are also subject to this memo But you all you our colleagues here are interested in the requirements for the externally funded research So we're gonna talk more about that So here's something that Brett was just kind of talking about the distinction between what's required in the memo and What's recommended in the memo or what we feel us our community is recommending So these peer reviewed research publications again are gonna are required These need to be made open and again for data. It's the data underlying those peer reviewed research publications But IMLS we support so many different other kinds of grant deliverables In addition to these kinds So a big consideration at the agency right now is how do we take the important steps necessary to meet the OSTP requirements? but how can we also use this as a time to kind of The impetus to be able to help make other kinds of grant deliverables more findable We're findable accessible reusable. I keep thinking maybe not quite fair at the moment I don't know about interoperable, but I'm gonna say we're gonna go far instead of there That's all I can that's all I'm going with it. I'm going with it So so so again, where are we going and what are we working on? The next steps we are going to be convening internal working groups again to come up with these Specifics for IMLS. So we need to define and operationalize some of these terms. I already mentioned immediate What does immediate deposit mean? We need to operationalize that does it is at the end of the grant period perform out Performance before close out again the second that you get the acceptance letter. We also need to operationalize research What does it mean to if you do a research study if you check the planning grant box Does that count as research if you have research questions? How are we defining that? You know, we have we have ways that we kind of define those right now But our do those need to adapt as we go into this As as we move forward past the memo You know other good things how our program officer is going to monitor compliance everybody's favorite things, you know The whole will there be carrots will there be sticks Can we make this beautifully integrated into our current content? EGMS reach our content management system Things that again behind the scenes we're trying to do I promise we're trying to do for you all to make it easier So you don't have to do something completely unique at each agency Again our listening tour is starting now, but we OSTP Mariam and her colleagues have already held a couple of Calls that she's she's mentioned previously and we were able to sit in on those so it's not the first time we're even considering What y'all have to say we're very interested and eager to continue to learn more. I Do want to just really briefly mention two really important Awards that we made over the summer that are particularly relevant to this year of open science and kind of one of the We'll say that's one of the ways we celebrated the year of open science at IMLS In fact, I believe your your colleagues for both these awards are are in the In the building if not in the room So the California Digital Library from CDL in the UC office of the president actually has been working with ARL in order to address the urgent needs of you all of various sized institutions to respond to these increased requirements to share this federally funded data So they're going to be enhancing the DMP tool Including with persistent identifier registries to meet these again these evolving funder mandates So they're heading towards machine actionable data management plans very excited about that again You'll you'll see that your colleagues here if you want to hear more about that Also an ARL has been leading this other initiative Through a number of institutions with the data curation network They are going to conduct research on the economics Investments in public access to research data We all love the term unfunded mandate Well these folks are going to take a look and see exactly how much is it costing you all at your libraries or at your institutions Largely through some surveys and interviews get a better sense of the expense and service models to allow this Public access to research data to happen Again, my name is Ashley. I'm hoping this is the start of our conversation and Looking forward to discussing that further, but otherwise we will take some questions and answers from the panel