 Well, we'll get started. I don't see any public. Here to make public comment. I don't really know if there's any point in waiting my obligatory 30 seconds. To see if anyone appears out of the woodwork, but I think it's safe to say. No public comment. So we can move to the consent agenda, which is to approve our minutes. And it turns out that we have quite a few sets of minutes to approve because we had a couple smaller meetings that that happened. So we have Jen meeting minutes from January 8th, January 12th, January 15th and January 19th. We're, did that, did those come through for everybody? Okay. There was one question I had. Will. On the minutes. Yes. For, I think it was the, was it the eighth or the 12th where you and Mia met with. Sue and Kaysha. I think that was the eighth. Just Sue. Okay. And I don't believe I was there. Oh. Yeah, I'm always not there. Okay. I marked you as being there. Way more active than I realize that I am. So I think. I would be happy to make a motion to approve the minutes with that change. I have another, well, I guess I could make it an amendment. But before we get a second, I wanted to offer. Jim Murphy keeps getting listed as absent, but in effect, the school board basically voted that he's no longer on the committee. I think so we don't have to count him as absent. I don't want him to get it, you know, docked for not showing up when we aren't expecting him to. Yeah. Yeah. I actually texted Jim today to ask him to clarify, because I can't remember exactly what the, if he was removed from the committee for, or if it was just that he was like reducing his. Activity level in the committee. Well, we did vote as a school board to get the committee, the school board representation onto this committee, down to two. Okay. Okay. Good, good, good. I will stop. And also Tony Fakos. I don't know if he, I haven't looked at that part of the minutes. I think I knew to leave him. Yeah, I don't see him. I don't see him. I don't see him. I don't see him. I don't see him because he dropped off of the committee. And then we haven't appointed. Officially appointed anyone to, to take his seat yet. Right. The board, the board hasn't. Yeah. Luckily I don't have him listed. Okay. Expected names. Okay. So I make a motion to approve those minutes. With the changes that Mia and I just discussed. Oh, second. Okay. Thank you. Thank you. You're first on my list. Hi. Zach. Hi. Will. Hi. Mia. Hi. Catherine. Hi. Susan. Hi. Eliana. I think that's everyone right. I don't know why I keep moving around. I don't know why this happens, but in my list. Of people. That's reshuffled. Okay. So an overview of tonight's agenda. Basically we're using this time to prep for the February 3rd school board presentation. And I just want to make, you know, I just want to make sure that we have a little bit of information. And I've been, you know, trying to wrap my head around what this presentation will look like. And kind of struggling with, with that a little bit. I did talk to a few of you outside of the committee just to get ideas and we circulated that survey. So we got some ideas there. And basically what. I just want to make sure that we have a little bit of information about the aspects that we feel. Are needed for the presentation or desired for the presentation. Feel free. This is not set in stone, but the, my preliminary recommendation based on the conversations and the survey feedback. Is to do more work on the core values. That we started. I mean, we've kind of been touching on that all along, but we really did that activity was with. And so, you know, just sort of firm those up and narrow them down to a handful of them. And, and put them into a format that will be good to present to the board. And then writing an executive summary. So sort of an overview of what we've done. And. And then. We'll, we'll attach the SRO recommendations document that we've been working on. And. Mia and I talked about for each. Recommendation that we're making. If we could also tag. Sort of. Key evidence or pieces of information that we would want the board to reference. To sort of support those conclusions that we drew in, in that document. And so, I think we're going to do a summary. An overview of the core values that we want the board to keep in mind when making this decision. And then the. SRO recommendations with. Key documents linked. There were other ideas that have been thrown out there that I really like, like, and, and I, and maybe. I think we'll talk a little bit more about that. But I think we'll talk a little bit more about the core values. Of going through. The documents and linking or, and then we'll talk about maybe color coding, but like linking the stuff that we come up with to the core values as. In addition to the SRO recommendations. So I'm not sure exactly. What that looks like or how to organize it in a way that makes sense. To the board. But that was an idea that came up. And I think that was a good idea. That was a good idea. Either people's personal. Statement, you know, like position statement. On the SRO decision that the board is going to make. So here's, you know, here's what the, what the committee has done. Here's what we're presenting to you. And then as an aside, sort of individual committee members could write letters or make position statements to the board. And then we'll talk a little bit more about that. And how you think board members should vote one way or the other and why. And then another idea was brought up in the survey that we passed out of perhaps making it more of a. You know, we the undersigned after. Completing the work of the committee. Now believe, you know, blah, blah, blah. The, the thing that Sue and Keisha were worried about if we. You know, I'm not saying that it can't be done, but I'm, but Sue and Keisha was sort of steering us away from that as a way to. Spare each of you as an individual of having to like. Put your personal statement out there to the public. If you don't feel comfortable with that. So, and, and also just like. Sue and Keisha also talked about like. You know, preserving sort of the relationships of the people that are serving on this committee and not having the unintended consequence of like pitting people against each other for the second half of our committee charge, which is to make recommendations of how the school should move forward. In light of the SRO decision. So. I have a question for you. I've talked about. The agenda that I've laid out and then we can either add stuff to the agenda. Or, you know, change. How much time is spent on each thing. I also think. Mia had brought up a really good idea. About a lot of this work can happen outside of tonight's meeting. So as long as we all sort of agree and come to. You know, I mean, you know, you know, you can break up into smaller groups and it could be if it was, if you were just working with one other person, you could do that outside of a publicly warned meeting, but I'm also happy to arrange for, you know, let's say there was like three working groups that were working on different parts of the presentation. I could. Warn three separate public meetings, you know, I think that would give you more time outside of the meeting. You know, things like linking core evidence to each individual, you know, SRO recommendation or, or color coding a document, a document like our feedback document. I think that's going to be really time consuming and probably. Won't be functional for us to accomplish in tonight's meeting. So there's certain things that probably will just have to happen outside of the meeting. I also think. You know, I think it would be great to, you know, to work on that executive summary and we could tonight come up with notes and ideas and things that we want to make sure are in there. And then the people who are the real writers in the bunch. You know, and have a passion for that. Could take that and work on it outside of the meeting. So. I'm going to stop talking and just to open it up to, y'all and see what your thoughts are. You can do the, um, raise hand function, but since there's so few of us too, you can just like raise your hand on the screen and. I'll try to be fair about who gets airtime. Susan. I've been thinking a little bit about like the personal stamps part of it. And like speaking as a lone voice or even speaking as a group. And I'm not sure that's why we're actually here. So like we're here as a, as a group to gather and share information. So I'm almost feeling like it's important to keep our personal opinion. To the side right now, because we're, we're, the information we're presenting the power of it comes from the work that we've done as a group. So I've just been kind of thinking about that a little bit. I would agree with Susan. I also think that. It's much less about our own personal. Opinions or recommendations at this stage. Um, But I also think that. This may be an inaccurate perception, but I feel like the people on this committee. Are. Out of place with each other where. Sharing our viewpoints. I mean, I don't think that in a non-confrontational way, wouldn't really drive a wedge between us. I agree with that. Will. Just more agreement. I'm mulling over. I mean, I find, I find. Both of those points very convincing. And that's. And I think that's a better reason. I think that's the point that there's rhetorical strength in the work. And in the research and in what we've discovered. That. Stands on its own that isn't necessarily added to or detracted from. Anyone's individual conviction. But there's. It that it's bigger than any of us. I will say I made a short. Sort of. Presentation to the board at our last meeting. And I think that's a good point. I think that's a good point. And let them know that this was our plan. That we probably wouldn't be coming with like a. You know, 10 of us voted this way and four of us voted this way. And so that's our recommendation. And I didn't get. Too many, you know, people didn't really push back on that. It seems like people understood. I can't. The race and function. I'm glad you're just apparently all technology has. So I think, I think I mostly agree with what has been said. I feel like sometimes I mean, maybe not with our like recommendation to the board, but I feel like sometimes disagreement can foster like understanding or like even learning or like acknowledgement or acceptance of other people's opinions that can sometimes be really helpful for like community building versus like trying to avoid slash like thinking about personal opinions. Yeah. Thank you, Zach. I appreciate that point. Yeah. And I don't, you know, I'm not in a position and, you know, all of you of course are with our free to share your personal opinion. I just want to make, I just want to see if there's some way that we want to, if we do want to sort of move in the direction of doing a. We the undersigned feel this way about it. Or if we just want to like leave it up to individual committee members to make it a personal decision about whether they want to email the board or make public comment. As an individual. Mia, I see that you unmuted. Would you like to speak? I was just. One, I just want to say thank you to Edie and Zach for those points. And I'm really. I just want to say thank you to Edie and Zach. At the risk of sounding like an old. Cynical person. Just really encouraged to hear the two of you leaning into. Disagreement as discourse. So anyway, thank you for, for making those points. And I feel like that. That ethos will really serve us well as a committee and a team in this, what, when we start to. I think that we will have. Lots of space for disagreement about what safety and. And well being look like within this broader vision, like the, the actual, how we break it down into like real recommendations that we give to the, to the board. And. I. I guess the, the, the question that I'm holding is I, I definitely see what Susan is talking about. I think it's a great voice about how the work. That we've done as a team is really very powerful. And I guess I just wouldn't want anyone at this stage in the game to feel like they. Are silenced in any way from, from stating something about like, well, as, as an individual who has fully participated in. The process as a committee member up until this point. I just want to say these are the things. I think that all of this has landed with me and I, I could see there being room for somebody being able to say something like that. Without it diminishing the power of the, the work that we've done as a committee. So, and then. I have other questions about the, like. Other ways of the, the presentation. But I, if we want to stay on this point, I'd be happy to just hold that until. I don't know. I don't know. I don't know. I don't know. It looked like Catherine wanted to share something. Oh, I was just going to say that I. Like the idea of a consensus. You know, coming together and. Having something that we all agree on presenting that to the board. So there are a lot of people missing tonight. Is everybody on the committee. Part of it. I don't understand why so many are missing. I don't understand why so many are missing. I don't understand why so many are missing. And like, how do we go forward? If we're going to come, you know, are we going to send this out and let everybody kind of weigh in on it? We have less than a week. So that kind of concerns me. Yeah. I mean. So who is, how many people are missing? So Joan is missing because she can attend and she won't be able to attend. The February 3rd meeting either. But she did say that she would be willing to like make a decision. I don't know. I don't know. I don't know if it's going to work. But just has a conflict of those dates. Pierre, I haven't heard from Pierre and I was planning on reaching out to him. After tonight, just because I haven't seen him at a couple of meetings and I haven't heard from him. So. I'm not sure. You know, if he is just running into conflict. And Jay told me he was going to be 15 minutes late. So he'll be here. I don't know. I don't know. I don't know. I was thinking about Amanda from the high school. Oh, yep. Amanda did email me actually. Now that you mentioned it. Also Jen. And Jen. Yeah. So it sounds like there's just too many people. Not here tonight. To come to any of consensus tonight. I mean, I do. Yeah, go ahead. Yeah. So one thing that stands out to me is that we. Other than the naming, like further defining values, it feels like tonight we weren't really going to do much decision making. It feels like we landed a lot last week. So not to say that their contributions wouldn't be. Very useful if they were here tonight. I just, I. Yeah. I mean, it strikes me that we're not. Those that have participated up until this tonight. I really do. Yeah. From my opinion to see that they have contributed to what we would be. Sharing with the board. Yeah, I'm just talking about that. We the undersigned feel this way. Oh yeah. Yeah. Of course. Like I don't think we can do that if that, that many people are missing. So very good point. I think we should just, I mean, does everyone feel comfortable? Do I need to take a vote? Does everyone feel comfortable with like. Just if you want to make a personal statement to the, to the board. You can do that either in the form of an email to all the board members or during public comment before. Our presentation or do we think there's that we should carve out time during our presentation for individuals to speak as well? Okay. I think that people can make their voices heard. Outside of the, that meeting. Yeah. If it's not like with what. What we're going to present, I guess. Right. Like here's what the committee is presenting, but I want to make sure that I pull this piece out and highlight it for you as an individual committee member, and I think that's what we're going to be doing. So, I think we should see what we're going to be doing. So, I think that that plan not, we're not, as a committee, we're not taking a position one way or the other. And won't be presenting something of like, we the undersigned feel this way. I do, I like your idea, Catherine of, you know, I think it would be great if there was some consensus. But if it does feel like maybe just with the time restriction, it might not be able to happen. I think we're going to have more time for that. Because that's kind of how it feels to me. We're going to have more time to kind of get messy and explore that. And maybe reach consensus or maybe not, but it feels like that's what we're going to be spending time on. The second part. Yeah. I think so. Okay. So what about, so let's move on to the other pieces. Present. I just saw, I just saw Eliana had her hand up. So, so for the executive summary part, like, I feel like that could just be, instead of having it be a position that we're leaning towards is, because that's what it sounds like it's trying to be right now. I feel like instead it could just be a summary of what we found, like both sides, because I feel like that's what the whole point of the committee was. It's just like, it's not a recommendation. It's just a presentation of like varying things, like qualities on both sides. But I feel like whoever writes the summary can just acknowledge like both sides, like equally. Because, and then, and then individuals can do whatever they want, because like they're just speaking from themselves. So I'm not sure if I totally understood what the point of the summary was, like if it's to lean one way or the other, but like I'm seeing it as not that way all it's just like. Everything just in like a chunk. Yeah, I see it that way too. And I see it as more of like, an easy like one page read for the board members to sort of, for us to explain what we've done as a committee and the two, the core, maybe the core values and the SRO recommendation sort of explanation of that before they are looking at it. But we can discuss what the executive summary should be also, like it doesn't have to be how I envision it. I was picturing it more just how Eliana just described it where it is the summary of the body of work that we've put together. And then from there, we have the links to more detailed information for the board members who want to do a deeper dive. Just to clarify, so I make sure how everything right. That would be we would leave for our presentation to the board still like keep keeping public comment. If we have something we want to share or just avoiding in general, like taking a specific, whatever, I would picture it as avoiding taking a personal stance during the committee presentation time that's on the agenda. And if, and that I would welcome you to, I mean, all people should be participating in the process. And so if you as an individual committee member would like to express your personal opinions to the board, then the appropriate way to do that would be through either a letter slash email to the board or during public comment before, at the time that's allotted for public comment before the meeting starts. And then I think once we're in the meeting as part as the committee, we should sort of stay true to what we've talked about here and not, and not go off on tangents of people's personal opinions. I do think there will be question and answer time where the board members will pose questions to us as a committee. And there's a possibility that during that time, you know, it might be hard to avoid hinting at your personal opinions. I mean, and I think that's okay. I was at a professional development today for math. And I was really inspired by the way that the information was presented because they started with one core slide, which was basically Maslow's hierarchy and talking about the needs of students, right? And so I was thinking that it might behoove us to come up with one really good graphic to start off with, like maybe a representation of our core values. And we can kind of link that in multiple places so people can be accessing it on their devices. And so then later when we're using our executive statement or something, we have this like graphic to come back to, like these are the core, you know, this is what we've learned about Montpelier school district. These are the core values. And then we sort of have something really tangible to keep referring back to. So I was just thinking about that today. And I don't want to get us off track if we're talking about something else next, but it was really feeling like that could be really useful to have something sort of simple, but really recognizable and useful. I like that idea. I think we will have time to talk about sort of what the visuals are going to look like. And then maybe that's something that we can do is break out in part of breakout groups. Outside of the meeting time. If there's somebody that's particularly. Great at coming up with graphics. And we could sort of put those people together to get on that. I want to make sure that I give enough time for, you know, the other ideas like the color coding or, or Eliana, your idea of like sort of linking. I wanted to honor that idea because I think it was really great. Linking the core values to the feedback that we received. Or the question and answer document. And how would you picture doing that? How would you picture the end result looking? Um, I honestly haven't thought about it too much, but like, if, if we wanted to make, um, like a doc, um, that everyone could access and like, actually just link it in. And, um, like just pull out maybe to, to like direct quotes from people in the community. Um, and like assign them to different values. I think that would be, um, really good. And yeah, and that like totally goes along with what Susan was saying, because then they can just have that like graphic right in front of them and just always be able to relate back to it, um, throughout the presentation. And it kind of helps us like stay on track too. So we're not just like going off and rambling. Like we're just like, Oh yeah, these are our values and everything I say will not. I don't want to get into that much of that. That harsh, but like it all come back to this. But yeah. I was going to like plan that out more in the next few days. Leading up to the meeting. That sounds great. Okay. And is there any, so the core values and maybe sort of, uh, pulling quotes from the feedback to put with the core values. Um, And then I think, you know, the raw. Files to that we have for all of those things. Is there anything else that. Any of you are thinking about right now that should be presented to the board outside of what I just listed. Um, what are some of the, some of the, some of the, some of the, some of the, some of the, some of the, some of the, some of the, some of the, some of the, some of the, some of the, some of the things that should be presented to the board outside of what I just listed. Um, would it be helpful to. Like, so we had that presentation, um, that a few people went to last week, it would it be helpful to pull out like key information from that or link that presentation in somehow because. Or, because I think that's really helpful in our next phase of the presentation, I think we might have a couple of more questions, maybe if they wanted to persuade them, one way or the other. We have a, just like a resource page. To give to. The board. Cause I'm assuming they're not going to make a decision. On the third, correct. They're going to take all this. Into advisement. And I suspect that they might make a decision on the third. meetings tend to have a life of their own and evolve in the moment so but I think usually what happens is that we would send them all of our information ahead of time so they would have a board packet with all of that information about a week prior to the meeting and then sometimes board members do a little bit of work like making phone calls and asking questions if they have any prior to the board meeting and then I think after the presentation I suspect people will be ready to make a decision but it might not go that way. But yes we did, I did start with creating a document of all of our listed resources that we've come into contact with. I mean a lot of them are linked as sort of supporting documents under that Q&A spreadsheet but it's kind of hard to find it's not the most user-friendly document so we've started to pull, Mia and I have started to pull and like put it in a word document so that is I think that's a great suggestion Catherine is like cleaning that document up and making it, formatting it into a way that's really user-friendly for the board. Any other suggestions of things that should be part of our presentation? My thoughts are more processed than contents and I and just working out in my head how to do each of these stages and it'll be and I think this is glancing at the rest of the agenda I think this is already the plan but it'll be much easier to attach these supporting documents in easily and quickly communicable ways to the summary and the core values once they exist. So once yeah once we have a at least a rough draft of both of those things and then I imagine that the process of linking the evidence or summarizing and cleaning up the research will also have an effect of helping us revise the summaries when we notice what's missing. Yeah I've been thinking a little bit like that as well Will and I was you know we don't I know we're probably going to want to use some slides but we don't want too much on our slides right because then people just don't need anything so to be thinking about how to make our points really well and then offer information in other ways but there may be board members who haven't had a lot of time to ponder this and they're like you know they've got their packet but they're trying to process a lot that very night so I'm with you on sort of it's going to be pretty important how the presentation looks. I'm just wondering how we're going to decide who's like in charge of that like are we going to have certain people that are like like two people working together on the visual like how like logistically how should we plan out this processing of what it's going to look like and stuff like that. So we have later on in our agenda we have work groups presentation planning so let's let's save most of this for for that I'm glad that everyone it's like you're thinking about it it's on your mind because I think what Will said about as it unfolds and sort of comes to life I think we're going to have a better a better vantage point to say okay who should present this and how. So let's um let's get into the agenda I do want to I think I just sort of like blanked out on Eliana you had said about having Mary and Lara's presentation as part of our committee work and I will just tell you that behind the scenes I know that Lara and Mary are asking for time on the agenda to present um their their presentation or some abridged version of it. Oh the board meeting agenda. February for February third so I'm not sure I mean I would actually like to hear people's thoughts really quickly about whether they think it makes sense to have Lara and Mary you know there would not be enough time for them to do what they did for us the other night but if you know do we do we as a committee really want you know to carve out like five minutes ten minutes for Lara and Mary or do or does it make sense like sort of the the idea being that you know either they do it as part of the agenda or they do it as part of public comment I know they want to be a part they want to have their voices heard and have that presentation seen so is it the same as what was last week or is it an additional stuff it would be the same information but they would have to pare it down because there would not be 25 minutes available to them so I'm not sure what it would end up looking like after they revised it or or narrowed it down my initial thought is to say public comment but I feel like I I initially thought public comment too but I also wouldn't want to like take away from other people who have been like going to the school board a lot and have like personal experiences to share like I think their presentation was awesome and if there was a way to include it in our time that would be good but they also said that they are both like I don't know they're both like white women that are just coming to this realization that like we need to transform everything and I just like would want to keep the space for people that are actually like dealing with this stuff and like I don't know because I just have watched the the previous public comment it's really powerful and it's like really essential because they're like their kids are actually dealing with police so I don't know I just wanted to make sure that they have that time as well yeah great point I mean their presentation will be part of our resource document also and if we want to try to figure out tonight a way to put it in you know we're going to do work on that SRO recommendation document so if we want to take pull key pieces of information from their presentation we can fold it into our presentation you know it was presented to us as part of a committee meeting so now it becomes part of our work so I think that's where I'll leave it with them that's what I was thinking too sorry there's overlap as well I mean they're pulling on some of the same resources and bits of research that we've already read as so it's it should be easy enough to fold in okay okay so I'm sorry Mia I went over time and but I think we can shave down time from other parts of this especially that our breakout rooms are going to be pretty small right yeah thank you Emma and one thing I forgot to ask you to do when I shared the um the dock where we'll be taking notes for the core values is to ask you Emma if you could share it with all committee members because I don't have everybody's email addresses so yeah so is that in I'm sorry I'm a little behind in my inbox is it in my did you email it to me yep it's called articulating core values and if you could make everybody an editor of it then they can take notes so while Emma's doing that I'll just give a quick overview of what we're doing with this piece of the agenda so we're defining what these core values mean so we're picking up where we left off in our last meeting with Sue and Keisha where we had broken out into small groups we had actually written them down first to ourselves each of us named three to four values that came up for ourselves when we're thinking about safety and then we broke into small groups and we talked those through together with our partners in our small groups and brought them back to the big group. Sue and Keisha in that part of the exercise we're also doing a little bit of grouping of ones that seemed um similar as people were saying them um so what I've done is actually gone ahead and continued that grouping for ones that seem most connected to each other and so now when we break out into small groups um and some of these will be a single person that's small of a group uh we are our job here is to articulate what that value grouping means to us and maybe that also means like you actually eliminate a few of the words because you feel like some of them are just really repetitive but at the and at the end of the day what we'll do or at the end of the day at the end of the um little mini breakouts we'll do is you'll have one or two sentences that would help anybody who's been kind of outside of this process be able to picture clearly what that value looks like um so for example we've grouped together the values of diversity equity and inclusion justice and anti-racist so those are all one value grouping the person who's been tasked with articulating out what that looks like will have one or two sentences that sort of define though that that set of values um and maybe what you say is actually I this all feels like overlap and I just want to go with anti-racist and that's the value that we that we hold um and this is what that looks like to me um and then when we come back from our small groups we'll take a few minutes to read them out loud to each other and then we'll actually re-randomize ourselves and some and you will get someone another set of values and um uh kind of look at the sentence that the previous person wrote and say oh what do I feel like like how how well does that stick for me is the does it feel like there's anything missing or um do we is there more that I could add to this or how might this be able to be refined in some way so at the end of this we'll have done two rounds of small groups but the first one is you'll get assigned to a set of values and then um do your best to to define it let me pause there just to see if folks if it's like there's an understanding of what we're about to do the one question me I have is that um so we're just writing our own definition or or like what we believe the committee or like where are we drawing the sentence from I would say what it means to you um yeah and certainly that will be influenced by conversations that we've had as a committee and you know all the things that you've write and all of our research but yeah I would say what it means to you Emma I think you made me co-host so that I can do the breakout groups but I still can't do the breakout breakout groups okay so how do you want the breakout groups I see I'm kind of I was only half listening to you because I was busy getting the document ready um there are six seven groups six groups the the intent was for the sixth group to do both student voice and physical safety because those two seem fairly straightforward um but there are I was trying I was imagining it that at least two committee members would be in each group but obviously that's not going to be the case today because we're a small group so why don't we just go ahead and say seven there are nine of us committee members here so we can do four groups with two to three people in them and so then we would group a couple of these again so why don't we say group three covers both diversity equity and inclusion and the transparency no wait one sec everybody does so four groups sounds good to you though right sure go for that we'll see how far we get okay and then a little bit of adjustment on the fly it's all good okay okay the tyranny of the breakout room closure right it's too much it's too much do you want me to work on rearranging breakout rooms right now me uh sure um the the task we were going to tackle next was to just read out loud to each other just to just to reground in coming together as a group before we break out again um just what we've shared or what we've come up with um I don't think we need a ton of context or um uh whatnot but if you're feeling like it would be really really useful then please do add to what is written here but mostly this is just to kind of report how far we got um so who was in breakout room one who would like to share I can do that thank you we basically we wrote two sentences technically but they're pretty much variants on the same sentence we just used slightly different wording um just I guess we were we wanted to come at it from different angles but also both of us took the psat this morning and our brains are kind of fried oh man so our first sentence was taken to consideration individual feedback or ideas in order to have a nuanced approach to system-wide standards and our second one was account for individual experience when when examining systemic standards thank you and group two uh I can do the first one uh we had a holistic trauma-informed approach to conflict resolution that strengthens individual and community well-being and the second definition we came up with is not what's on the sheet but Will had a pretty good idea yep typing typing typing and pasting into the sheet um okay I was trying to find a good way to phrase the work um regardless of whose work it is and I ended up with the responsibilities traditionally managed by the SRO requires significant relationship building and should be conducted with transparency and work toward an ideal of restorative justice um and I think that touches on each of the words in the above though I didn't actually restate them but anyone I kind of thought that the relationship building piece also had to do with like the school environment itself like regardless of the SRO like its administration its faculty but yes that piece is also important um yeah maybe I can yeah I can take that out and that's right we were talking about getting the yes and that's the reason students this is exactly why we're going to do another round of these because this is we um this is the opportunity to continue to just to play with it and get it to like as clear of a clear and comprehensive definition as as we can speaking of that moving on to group three I was part of group three and we actually were only able to tackle one of our two so one more reason why it's good we're doing another round of breakout groups um to address and and demonstrate gentleness compassion non-violence empathy and acceptance what we came up with is that we care for one another take care of each other we are community first we seek to see and understand each other's perspectives and we work through our initial reactions in order to see the humanity in others I love the we in there that's really strong oh thanks oh yeah thanks me yeah and then group four so Catherine and I worked on this one together and uh we got a little panicky so we finished the first part but the second part we we got a little panicky so it's not quite finished um Catherine do you want to talk about student voice and student centered um well I'll just read what we came up with we said Montpelier Roxbury public school system is a student-centered learning community which values student voice by encouraging student participation and decision making offers opportunities for students to engage in collaboration may have said students many times I don't know um yeah we kind of tried to define what what it looked like to have you know what what opportunities to include student voice and what does it mean to be student centered so awesome and then physical safety we just said physical safety during the school day or while participating in school activities means no fear of bodily harm or punitive threats or consequences as a result of developmentally appropriate behaviors from fellow students or staff I think that's probably need to put the end somewhere else to make it clearer but I know a lot of several many times I've seen you know disproportionate discipline and consequences for things that are normal behaviors so great we're working we're working towards something about um people being able to express themselves without being having any fear but we didn't quite get there so maybe the next group will do that awesome good excellent notes for the future for the future group four thank you I'm so excited about these they're really coming together um and I think we'll be able to land them with another round so Emma have you got us ready to go and oh you're muted one thing that I just realized when you said future group four was not only do I need to like sort of mix up the groups and make sure people are with new people but that they're not in the same group that they were in everything and if you can't get it exactly right that's really it's okay there's not it's not exact science Eliana did you have a I was just um will these be open to to review by the rest of the committee like I'm sure they will be but I just want to like make sure yeah yeah good point um Eliana were you in group one first time no I was in group two okay and will were you in group two the first time okay going to change you then okay ready so again with nine minutes or less um let's stick with nine yeah I did nine minutes with 60 second warning great 10 minutes total we're together again I think we were just meant to be together I don't see more time on this stuff because I don't really like it's stickler about wording so oh well I feel like it's really hard to do this in a short time frame this is something I think we could do outside the meeting to be honest but um so all right so we're in group two this time sorry I realized that I put you two back together again we like working together so it's it's working out hold on that momentum girls all right so group two once perched to be able to take exception dressing you need trauma and lived experience I do think some of these start to be like overlapping because this one for me overlaps a little bit with what group three you're working on with gentleness compassion non-violence empathy acceptance it touches on a lot of that that those themes for me um like because if you're being compassionate and empathetic you're you're being mindful of people's potential traumas and lived experiences I must feel like the piece that seems missing to me is sort of the listening piece like hearing people's stories um good because before you can do the holistic next steps you kind of need to address the trauma but I don't really know how to say that didn't we have something in our group agreements that was about like listening for understanding yeah I'm forgetting how it was worded yeah I mean maybe maybe we can just kind of add on like a sentence there like um listening for understanding is is crucial to under to hearing people's stories or something like that yeah I like that and I will just make a note in here too I think with group three or something like that it might be because it might we might be looking to pair these down a little bit understanding and addressing traumas or issues Catherine we kind of work well together that's two words snithers traumas and lived experiences I think might work because a lot of the times we just don't know right we don't know what's going on for kids like we don't know till the explosion happens like today yeah like Jacob exploded because Julia like did one little thing you know he just something was behind all of that yeah it takes time and trust yeah that's what we were talking about in our last group I was like you know as a teacher as a human being you you it's easy to get like sort of offended and annoyed and angry when kids like swear or storm out of your classroom or you know toss a chair over aren't listening or fall asleep or all these things and it's like but oftentimes like my first line of defense is to take them out into the hallway and just be like what's up with you today like what's going on with you are you okay and when you approach them like that first instead of like okay get out of here you know you need to take a block five minutes you know this and that here's a stop and think whatever it is you know like yeah that when you approach them with like tell me what's going on like what's up with are you okay today that usually you get a story you know usually there's something going on yeah like they're hungry or something really simple that you can actually kind of fix not always but sometimes right so that's and then the second one we had was the transparency one right Emma I just wanted to mention did you know that um there's an ad out to hire an assistant principal at the middle school oh yeah well because I'm on the board I know that Pierre so that was posted so I was thinking that may have something to do with Pierre pulling off of this group but I don't know yeah Pierre I mean my guess is that he just got another job me too but like a black male admin he's probably they're probably somebody's poaching him I think and you probably want you know he probably wants to be a principal would be my guess yeah so okay so I thought probably you knew my radar I just haven't reached out to him about the post we just got the posting I think a couple days ago the posting went out so yeah I'm bummed we got to figure out how to keep principals don't stay long it's like they have like an average in Vermont it's like two and a half years or something like that and that's part of the problem because you cannot build trust when you have such a turnover yeah Pierre have community that way it's very very hard it was pretty amazing that Pam Arnold stayed as long as she did at the middle school yeah I don't really know what he says at the middle school along it's just a saint to me so I mean middle school in general anywhere just do you guys can you think of anything to add to that second one I think they did a really really good job maybe just relationship building and trust I also don't know why the responsibilities of the SRO is in there personally like we haven't talked about the SRO in these core values so I don't I'm I would be tempted to make that part go away but right I agree it should be more broad should we like maybe highlight it do like a breakthrough yeah I don't actually know how to do that do you know how to do that I think you do format and then strike through oh good to know it should be I don't see it actually on formatting that's what happened to me recently when I went to use it it might be about permissions or something I don't know you just make a comment maybe yeah I thought I'd just make it a color and say does this belong here is that okay yeah the SRO is included in staff I guess maybe community yeah I definitely think communication is going to be you know need is a really important theme when it comes to disciplinary practices at the schools and it is it does feel like something that we that our district could really improve upon and I don't know you know I don't have all the answers I don't really know exactly how but it's like I do think there's enough sort of discrepancy classroom to classroom school to school about what practices there are and I don't think your average guardian would be able to like tell you you know oh here's what happens when you have an infraction this is we all know that yeah yeah I think the elementary school uses the PBIS positive behavior incentive system and a lot is coming out now with respect to equity in that system and maybe maybe it's not ideal so there's that whole wormhole as well yeah I think like consistency is a big part of that I don't know yeah I think it's a good point thank you for taking that maybe ants training like making sure everyone has the same hey everybody hi hi um well I don't know about the rest of you but Aliana and I really had some great stuff to work with so we were able to even finish a little early so I think just to wrap this up will each read out what we're where we've landed and then we can shift on to other parts of the presentation and to Aliana's point this will definitely be something that we share with the folks on the committee who couldn't be here to see if they have any other final like little revisions or whatever but I'm really excited about where how this is shaping up um Aliana do you want to share our sentences we were one okay um we set system-wide standards based on a broad range of individual perspectives and experiences in order for the standards to fit and work for everyone when we hold each other accountable to standards we understand that our individual experiences will affect how we approach meeting the standard some thanks Aliana Joan I just dropped the document that we're working on to the chat again for you welcome thank you for coming and right now we're closing out this part of the agenda just by reading the definitions that we sort of co-created in our small groups for each of the values um so who was group two so Catherine and I be together again Emma let Susan talk this time and Emma join us too um so we um we really we built off the first sentence and we just added that um you know listening for understanding to to the stories seemed like a piece that was missing and we wanted to make sure it was included and then Emma noted that this one seems to overlap a lot with group three the gentleness and compassion group so if we're going to be doing any blending this might be a good place to blend and then the next one we had was the transparency openness caring and inclusion communication restorative relationship building optimism and a belief in others that was a big one we did have a whole lot to add to that one we thought that the group before did a really nice job and we just were wondering if that pink part belonged there the part of the SRO it it felt like maybe we wanted a more global statement and we but we didn't want to delete someone else's words so so that's what we did I typed that delete it with with okay thanks yes awesome it's funny I'm sorry I'm one I'm getting kind of like really into thinking about and and hearing what other people are saying and the other thing is I just keep waiting for Emma to keep facilitating this part of the meeting so apologies for the pause um thank you to Susan and Catherine and Emma this is great and then uh let's move on to group three Zach you want to be the first one and I'll do the second one um connection permitted yeah sure um yes um so the first one um we just kind of tweaked a little bit of the wording that the group before had um and we wrote we prioritized community we care for one another we seek to understand each other's perspectives by working through initial reactions to recognize the humanity and others and the next one defining diversity equity inclusion justice and anti-racism um we acknowledge the weight of history the realities of inherited privilege and the urgent need to actively embrace anti-racist practices and matters of equity and justice for all members of this community yeah I just feel like can we get an amen or something I don't know sounds great okay and then closing us out group four thank you Will and Zach um yeah I can read the first one and then Jay can read the second one sounds good okay um so our first one was student voice student centered um and we basically just sort of trimmed it down um and like tried to replace some of the language with more active language um we said Montpelier Roxbury public school system is a student-centered learning community which values their voice and creates opportunities for participation and decision-making and then the last one around physical safety and I'll read it before I do um I do want to point out that Edie and I recognize that her PSAT experience from today hasn't changed at all from when I took them in like 1989 and that's that's a whole another conversation but uh yes appreciate Edie being here after such a long day that's for sure um but around physical safety we were certainly focused on active language and um acknowledging how important was and so what we landed on was every student will have no fear of bodily harm punitive threats or consequences from fellow students faculty or staff brava these are so good I'm like I'm doing like a little like happy dance in my desk chair here because really we just did a ton of work in like I don't even like 40 minutes way to go everybody all right gonna hand it back over to Emma so I will just say that my little eyes and my other eyes and ears any co-host out there I think there's three of you just keep an eye on that waiting room because Joan was waiting there while we were in breakout rooms and I just saw that Catherine got booted for a second and is coming back so just it actually has had some action tonight um okay so the next part is to discuss the executive summary what that will look like and finalize the SRO recommendations document so I think I'd like to start with the SRO recommendations document since it seems like it was something that I emailed out as homework and it seems like a lot of people have been looking at it and thinking about it so I think that would be an easy place for us to make a lot of progress quickly so I think what I'd like to do is put us into breakout rooms based on which group you were in originally last time we met and then we can come back and see if it makes sense to go back out to breakout rooms and sort of look at a different section of that document um so let me try to figure this out so who there were there are three sections of the documents I'll do three breakout rooms and I think breakout room number one was that me and Edie and Jay right and Joan so the four of us sorry and Joan yeah okay so sorry this is a little cumbersome and then who was on that second part of the document the considerations to keep the SRO apart I think that was Susan and Zach and me and Will were you with us or were you group three you were group three so it might have just been the three of us Susan and Zach do you remember anybody else with us okay yeah okay so and then who was in that group three was Will right sorry uh Zach you were in the third group no that was Eliana who just said that Zach was with Susan and me in group two thank you okay so Mia and Susan and Catherine and Zach in group two group two Jay and Joan and Edie and I in group one Will and Eliana in group three and Catherine oh okay so Catherine group three and I'm wondering if maybe one of us groups that has a co-host in it stays back in this room in case other people try and join us I don't know if we're just thinking we don't want I can just type into the chat if if people go missing yeah I don't know it's it will only do let's just do one could one group just stay in the main room and not be a breakout room yeah that's what I was yeah I'm trying to figure out how to do that now that I've already created rooms if I delete one of the rooms then I think if I delete one of the rooms then maybe that group will just stay so let's try that hopefully this will exist okay and I'm just gonna do six minutes or five minutes um we can always hop right back into them if we feel like we need more time and our job here is doing a little bit more further refining and yeah like bringing together what we worked on last time yep and I think you know I did email that out and I think a lot of people have gone to the document and already started a lot of that refining and I see a bunch of notes and stuff so I would just ask you to go back to your section and see if you can actually edit the section to be reflective of the notes and change it into more of a narrative format then bullet point format okay and then we'll we'll do five minutes and then we'll see if we need more I'm just going to point out that the third section is going to be harder to make into a narrative since it's far less cohesive than the first two maybe there could just be a narrative introduction of like here's why we even have this third section and then and then we can keep the bullet points does that make sense did the second section accidentally bump into the third section is that what that's all about where it says like third section starts here no it was because I dropped some stuff from the from the first section into the third without permission okay and will just wanted to make sure that I was like called out and dragged for that okay so that's third section okay gotcha okay I'm opening up the rooms rooms and hopefully we're staying behind group one looks like it worked okay good nice I hope everyone has easy access to the document I didn't put it into the chat before we left do you all have I have it open yeah it looks like most people are on it okay so did everyone have a chance it looked like um so I went in and sort of grouped the bullet points and then made a couple notes and then I saw that Joan went in and thank you started on some of the narrative work um should we just start by reading the narrative that Joan wrote you want to read it Joan yeah sure I'm happy to um so that yeah so the first paragraph there tries to sum up the bullets above it a school resource officer can foster communication and cooperation between the schools in our district and the Montpelier police department they can serve as an added human resource with specialized knowledge as a member of the student support team MRPS staff have relied on the SRO position for a few key functions home visits especially to homes that a counselor or social worker might feel unsafe visiting on their own providing further information on children and their families and facilitating safety drills it has also been a benefit to school administration to have a direct line of communication to the police department through a single officer with whom the administration has an established relationship that sounds really good uh one one thing I just wasn't totally sure the bullet that talked about um oh it's the third bullet in the parentheses says home visit legal intel on children and their families I wasn't sure that that how whether that was really something that we needed to a wanted to name in that fashion um so that's why I kind of just generalized it in my paragraph to just further information um about so but I don't know if I that's missing because it's too general so anyway that's that part and I guess if it looks fine do we just delete is it okay to delete the bulleted section above then is that the goal work where we're trying to get to yeah I think so I mean you know we can all take a quick read through there and make sure if there's nothing that we're missing in that from the bullet points in the paragraph I think we should go ahead and delete all the bullet points above Jay were you about to say something oh um hold on let me just read through the paragraph again one more time real quick relative to the bullet points yeah no I I was just going to say like the the term intel doesn't necessarily make sense I think that in the paragraph you know it's it's further information and we could even add this to the paragraph and like and legal context on children and their families understanding that there are things happening at home that folks in the school maybe that's not the right wording but you know maybe it's just context so that what's key is that there's there's a that there's an open line of communication between the the police and and administration in the school to know that a student may be in in jeopardy or in some sort of different you know having to deal with some something at home that could influence um how they um you know how the how they can be a student you know what I'm trying to say I'm sorry like it's I'm just trying to like figure out how do we use that language how about providing further domestic context is that too jargony is that weird I I understand what you're trying to get at could be like information backslash legal con legal context it's okay to say legal context I mean I think that yeah like that's the context that police officers provide you know sure that's what okay I put that I put that in there so I think we're gonna need more time what do you think like to go back yeah yeah does everyone want more time please yeah okay so let's just hop right back into them and um I'll give you what the same amount of time another five minutes we'll start there yeah there should can mean should I go ahead and delete the or mr are you master editor no no you go ahead yeah this that stuff you did feel okay summarizing it yeah thank you yeah great job thank you I just realized that last time I left myself unmuted while I was asking my mom to get me a muffin so I'm sorry guys I did not hear that so okay I just wanted to like apologize on record for that because like orca is here I want my mom to bring me a muffin too actually yeah I mean it's not the worst thing I could have said off me so um the next sense then the other sections weren't they just didn't have quite as much not enough for like a paragraph um so I you know I did put in a sentence and jay I think noted by email that you know the memorandum of understanding basically is like a moot document so maybe it's not helpful to reference it here I think so like I feel like we need to just say like we it carries no weight when I talk to chief pete about it he's like I you know I asked tony fecos nobody know who wrote it no like like nobody knows what context it was written under so it really carries no weight so I mean if we need to say here that the mo you will be rewritten then that's what we should say but we shouldn't reference it in terms of something that should be changed I think that I agree and I think it can just your sentence can just we can delete that part and just say the intention of the school resource officer position is and it would be great I don't you know the anecdotal evidence is I'm not sure like it's compelling enough to actually like list here I was struggling with data or evidence to really support one way or the support one way or the other just because of legal reasons that individual stories have to be kept private and yeah I mean I guess I mean that like Libby made a point of including that information in her presentation so and I think it's you know it's fair to call it anecdotal evidence and people can on the board or otherwise can kind of use their own judgment it's still like how do you weigh that versus other anecdotal depth evidence or other data that might be available and that's kind of how I feel about it would it make sense to say anecdotal evidence presented by the superintendent that's just what I was going to say like anecdotal evidence from the district or from the superintendent like we need to I think yeah giving more contact yeah giving it that weight of what the source is is really important yeah that's presented by the superintendent yeah and that that's how we heard it like yeah I think that that gives it a lot more value as a comment still anecdotal but knowing the source not like oh I just heard from somebody on the street corner you know so yeah that makes sense oh man we're already being called back so is it okay to delete this these bullet points yeah yeah above let me just check Edie I wasn't on my screen so I didn't see if Edie was nodding was me you also give that great okay yeah I was can't I have a small screen I can't see both things yeah I didn't even write up a sentence for the safety plans one because it was I feel like it was partially covered like up here it talks about facilitating safety drills um maybe we could just add another thing here like another thing is that they're gonna still the police will still be able to do much of that work without with an SRO without an SRO and I was struck by the presentation that Laura and Mary did where she talked about an interview that she had with Chief Pete where he said you know this should not be a consideration like like school shooter scenarios should not be a consideration of why to have an SRO because you can never know if this if the SRO will be in that particular building at any particular time you know that so it doesn't feel like a compelling thing to like yeah it's kind of overstating to say that there is immediate protection especially if the police chief says well that's not actually guaranteed that it's immediate in the sense of the SRO is actually going to be right there in the building yeah um do we need to go back do people want to go back how are you feeling group two group three I was in group two and we were pretty much done but I do think a couple more minutes will be nice if other people one more session how's group three feeling yeah some more time would be good I think okay so we'll just we'll do a slightly shorter just by a couple minutes we'll shave a couple minutes one minute yeah and I just want to jump in here too in talking to Chief Pete is that we being a lot of folks in the city have been hearing from a few from a couple um community members me oh well actually I mean you probably have as well about this specific case and and this scenario rather where if there was an active school shooter and and the bottom line for for the chief as far as he's concerned is it's you know you can't plan for it because if there's one SRO and we have three buildings not to mention Roxbury then it's this the the plan that's in place is to activate the SRO and and the entire police force not just say we have somebody don't worry we have somebody in the school so it's kind of a non-issue it's something that's planned for completely otherwise so we should it's going to be yeah and right so so I I mean I think the question then is should we delete that entirely or should we have some other version of it where we address that because I feel like it's a point that a lot of people might think of or think we are leaving out so should we address it some other way or should we give it to one of the other groups maybe three maybe it's a group three thing of like this isn't really an argument for or against the SRO but here is something that the group the committee considered that was brought to the committee's attention that the police chief has been considering that everyone's you know people have been talking about and here's what we've found or where we landed yeah yeah I think that makes sense that's a good point Edie and I think that that makes sense as a group three where the SRO would be you know a primary point of contact in this scenario but not the sole person responsible for dealing with it you know yeah I can cut it from here and then add a comment on group three that just says group one thinks it's belongs in group three section let's just start editing the other group stuff that'll be good I love that so I guess while I'm doing that I did try to this the sentence that starts the relationship is an attempt at a summary of the points above so you can weigh in on whether that work is it okay if I jump off camera for a minute because my muffin has arrived that's all right thank you these bottom bullet points sorry what do we need to the ones that you've highlighted in yellow my note there my note there was just that to me it didn't that they didn't really necessarily fit squarely in here you know that they weren't strong or compelling enough to include or so I'm trying to think so SRO provides some of them up here yeah you know like the word some we talked about that during our breakout the first time you know how does that get weighted and do we include it if it's only representative of some people yep so Emma I've got I've got one thought on that but we can do it separate just in terms of consolidating all of that down to a little yeah I mean I'm looking at the time it's 7.15 so we have another 15 minutes and I'm starting to feel like our time might be better spent to do that last part of our agenda which is decide on work groups and sort of pair up and take on a chunk of this work and get it you know presentation ready for February 3rd and I'm happy to do that in whatever way you think makes sense like does it make sense for for me to schedule public publicly warned meetings and you know at this point we're just consolidating our notes we're not making any decisions we're not having any real further discussion about it it's just a consolidation of notes so I think it's fine to work in pairs to prepare those notes but if people wanted to work in groups of three or something like that then I could publicly warn a set of meetings um whenever it made sense for your group to meet you know you could talk and decide on a meeting time and I could write an agenda and warn that meeting because we do have some time before February 3rd try to look at the calendar not a lot of time actually and the other thing is too Emma like we're consolidating those documents but also we need to think about the slideshow or whatever we're going to do right so there's like two pieces kind of happening at the same time and potentially three if then there's a there's almost a data entry component in terms of linking resources and studies yeah I mean I do feel really confident in that those that core value work and I would trust any two of you to go back to that and sort of finalize our notes on that and then in terms of the what we just did the SRO recommendations that to me is starting to look really good too when I read through it um and I think you know you know maybe we split that up into two working groups to take two different sections of it um the executive summary I wonder if whoever is willing and interested in writing the executive summary working on the executive summary might want to spend five minutes of our time right now to get notes from this committee to work with on that so I see it as somebody somebody for core value you know the different working groups would be core values the executive summary um the resource page is is pretty easy and almost complete um the SRO recommendations which we just did breakout rooms on linking to key linking to key documents so Joan we talked about linking some key documents under each section for the board's easy access and reference um and then more of like the visual element of our presentation so if that's going to be a PowerPoint or a Prezi or whatever so that's four working groups um core values executive summary SRO recommendations and and visuals does that sound about right the one thing I might add to visuals is also like who's going to say what at the board meeting to go that goes along with the visuals yeah so I wonder if when thinking about these working groups if we might want to assign people to the working groups based on who is interested in presenting some of that does that make sense or not really sure and you did folks fill out that survey for you Emma so you have an idea yeah most people did I think um you know there definitely was the idea was floated at the last meeting that the students take the lead on the presentation and I like that idea it sounded like most of the students were willing to do that um you want to speak Eliana or Edie about sort of your willingness to take the lead on February 3rd yeah we um we spoke about this at our we had a meeting together and um yeah we think it's really important that we are at the center of the presentation um and uh yeah I think that as a team we were more willing like if all of us were doing it sort of and um I think that yeah what do you think Edie yeah um I what you said and that we basically I think the agreement we reached was that like we are most interested in presenting like ourselves as individuals our level of interest in presenting is higher if the other two students would also be presenting with us like we we're interested in all presenting like as a package yeah so I wonder if um you know in my brain the way that I was thinking about it was I was thinking about maybe breaking you up to rep to be on one each one of you be serving on each of these working committees so that you and then you could take the lead on that section of the presentation but I wonder if it makes more sense for you know maybe you three to do like the executive summary or core values um you know and then you start the presentation and then you sort of introduce each part and then you could assign people to help you with if you want other people to speak any ideas are welcome I think that's a great idea I feel like or just as I've collaborated with Edie and Zach I feel like our strength has come when we work together so um I think that I would be interested in going after the core values um but yeah whatever you guys want to do I'm at four yeah um I think we could work as presenters in any form like any idea that gets floated out there we could conceivably do um but as Eliana said I think our strength is like when the three of us work together so like in my mind um I can see the three of us working on like one of the sections as a team like if we all took the core values what about this what if you start you kick off the presentation with with core values and you take that on as a as a working committee and then throughout the presentation you could sort of introduce the other sections by grounding it in the core values again you know or even like after a section is presented you could say and this piece you know like you could keep coming back to core values throughout the presentation I think that's great and that that ties into both what Susan mentioned at the beginning of this with the visual and also like what my idea was with the the like the the quotes that connect to the core values I feel like that's really cool actually and like the core values is what is driving this presentation anyway so like having the students do that I think would be good and I don't want to pile your workload too high um and have you present everything you know I feel like that might be too ambitious or just a lot of work for you well I'm seeing some chat I have a thought this might work um in a in sort of a equitable workload sort of way if um what if there were if the three students and are working as a group and are taking the lead on the presentation of the material what if the individual sections a rough draft of each if other members of the committee like did a rough draft of the executive summary and then submitted that to the student group um to be revised adapted supplemented to however the three of you wanted to present it and so the the the hashing out of the rough draft of each section then wouldn't fall on on you but but the revision and the presentation of it um would be would that part would be would suit however you wanted to work as a team including if you were like you know what I would like to have will read the executive summary as it's written and then I would like to have Susan speak to it you know what I mean like you could sort of assign people to different things does that feel like too much work though I just want to be careful to not pile your plates too high it's we you have one week before the school board meeting I feel like having um each section drafted by other members of the committee is good and especially with the executive portion because that means that everyone the committee is going to be thinking about it and it's not just for one like small group to do and and I think that yeah I think revising it and just condensing it wouldn't be too bad because we'll just have a lot of like probably common themes that come up anyway um but I just yeah I don't know if you could just like like outline what the actual workload would be um then we just think about that first yeah um definitely like workload and time is an actual like barrier slash concern for me kind of at this time but um I really like that idea because it also brings us back to the core value of student voice and um you know the more the students are in charge of revising and or presenting um the more powerfully that voice is felt and like our whole idea to present as the three of us was to present the power of student voice to the board and the public so I think it's good great okay so so let's plan on that let's plan on the three of you taking the lead and and being the work group for the core values part or did you want to or did you just want to sort of take the lead on the whole thing and have a different working group work on core values the rough draft or did you want to work on core values I before my my idea was to um to to to assign to non-students the rough draft but then that um all of the rough drafts but that all final decisions um in terms of revising those rough drafts adding to them cutting them down summarizing them would be would be made by the students um and so the sort of final say and final authority on each on each section would be the students without the burden of having to make that rough draft exist for any of them um that was that was how I thought I don't know Mia I know this is going to add a layer of but if that's if we're if we're talking about that like a final draft that's going to be sent to the board that deadline is actually more like this Friday where if it's like the final draft that is the presentation that's happening on Wednesday that final that deadline's more like Tuesday or Wednesday morning so I just want to be like bring that in because it could be then what happens is like I could I could could volunteer to clean up what we've done on the core values here and make it ready to share in electronically with the board and the students then take it and make it into the this is how we will be presenting it visually and verbally at the board meeting would be one way of handling that managing that doing that time management workload management yeah great point I wasn't thinking about the board packet deadline Zach wrote into the chat I really like the idea I do have to hop off right at 730 but the idea of revising rough draft submitted to us sounds good to me so can I get some volunteers on who would be interested in doing the rough draft versions of core values so there's core values executive summary SRO recommendations and then do we want to leave visuals to the students because you're going to be creating the presentation does that offer to work with the students on the presentation and maybe like a run through or something like that so I'm happy if they'd have me I'd be happy to work with them on sort of putting together that part of it I don't know if you guys need help maybe you don't no I think that would be good as as a teacher who has been to several presentations and knows like what's a good one and what's not like I think that would be really helpful I also didn't mean to take the core values rough drafting away from you guys if you really wanted to keep that part no that's fine I think that like going over the rough drafts and revising each one of each piece will help our presentation of the core values because we'll have seen everything that's been going on so we're not like only focusing on core values and like yeah yes I think that anyway I'm done well and I also think some of this like if we're going to be grabbing quotes from the feedback like some of that might have to happen might like everyone can sort of chip in on that that piece of it pulling quotes from the feedback document okay so Susan has volunteered to do the visuals did I hear that um Mia volunteered to do the core values did I hear that sure yeah um executive summary yay I think you are a writer right is that true that that's true yeah yeah seems pretty clear um and then the SRO recommendations and and I'm I want everyone to volunteer for everything but we're just going through making sure we have one person for each thing right now so we'll we'll stack your team with more people the SRO recommendations so the document that we just were working on um if that's mostly a matter of so I can't actually be at the February 3rd meeting to help present but if um if that is mostly a matter of doing a read through and some final like editing I can at least do that part or work with someone else and I'd offer to do that with Joan too I think that that would make sense to have a couple sets of eyes on that if Joan's okay with that fantastic okay and I will um make sure that our resource page is is complete um so who is Kat did Kat is Catherine still here I am here okay I had to flip to my phone because my internet went out I don't know um my computer is acting crazy Catherine do you I'm like a good proofreader revision you want to work with the executive summary with will on the executive summary sure so Mia that leaves you alone with core values well I believe got other members of the committee who just aren't here tonight so yeah so there's Amanda they can be voluntold I'm going to use that one so Amanda we've got um Jen Pierre um my brain isn't functioning 100% who else is missing Amanda Jen and Pierre I think that might be it so I could reach out to Amanda and see any of them and see if they went up I also think it's gonna it's we're pretty close so there's not a ton of work to to do on core values but we also want to give them an opportunity to weigh in on them if they uh if they have something to add or revise so when do we want to get these rough drafts into the hands of the students once I could sound like Catherine had a question oh sorry oh I was just gonna say is there a way for us to all see what is going to go before the board just so we're all we just all know yeah what I'll plan to do is just um you know each of you who has taken on summarizing once we are going to be I think we're going to need to send them to the students should we try to have them sent to the committee by Thursday and then sent out to the board packet Friday so you'll have one day 24 hours to look at them and make sure there's something that you really have a problem with does that feel like a manageable timeline for people to have their work ready by Thursday for the rest of the committee to look at okay end of the day Thursday right end of the day sure four o'clock um so maybe if everyone could email me their document and then I can um put it all together into one email out to the committee Thursday evening um and then Friday Eve will wait until Friday evening I mean I think Anna Anna can add something to the board packet a little bit later but it's just um so we can take our time a little bit with that but it's just better for the board to have enough time to really sit with this stuff you know if they have questions have time to review it so rough drafts by Thursday at four I will email out Thursday evening after four um yes okay so warn a public meeting for Susan and the students when would you like to do that do you want to should we should we adjourn and then talk about a time for you to meet I know Zach has to hop off um yeah it's already five minutes past the hopping off that's something you're allowed to do over email even if it's a big chunk of you is to deal with logistics like that just to you know you're not violating open meeting a lot but yes I can warn a meeting you need 48 hours to warn a meeting so um if you wanted to meet Friday I would have to warn it tomorrow morning do you guys want to just stay on for a couple of minutes and figure out the best we can and then we can check in with Zach um I'm still here I figured out really quick okay yeah so let's stay on after we adjourn um you know for as for as little time as we have to sort of get our footing under us for this February 3rd presentation I do feel confident like I was talking to someone the other day just about the incredible people on this committee and I feel like it's just a trust fall into the committee and like I I believe that this is gonna come together in a way that's really wonderful um and just reading the work that's already there in rough rough draft form you know I think it's going to be great so I have full confidence in it and I think it's we're going to be giving the board lots of information that will be helpful for them to make a decision so I really appreciate it and um we do do we want to plan another thing uh before the meeting on February 3rd we could warn a meeting of the committee just to sort of get our wits about us even just like a half an hour before the meeting is I was thinking that might be a good idea because like if questions are are given like who who might be logical to respond like where the question would land so I like that idea okay and then the student the students I'm guessing you will reach out to any of us um if you want our help in actually presenting for February 3rd does that sound good and I can provide you with the email addresses of everybody okay wow okay I mean I'm excited I'm excited for what happens and I'm so excited that the students are um taking the lead so thank you Eliana yes thank you I think it's going to be incredible I'm really you rock great to see what you do can I just mention one more thing um at the preview I had a meeting with Edie and Zach and we are going to be sending out another survey for the students so we're going to have more data for whoever's going to be processing that um I just wanted to give you a heads up we're going to get it out tomorrow hopefully but that will be an important part to have in the presentation so that would be Joan and Jay um right it's under the SRO recommendations there's going to be links to key documents but also under core values the quotes okay all right so do I have do I have a motion to adjourn and then the students and Susan can stay back and we'll schedule a meeting for you I'll make a motion to adjourn the meeting second okay um Jay hi Joan hi will hi Susan hi Mia hi Eliana hi Catherine hi Zach hi is there anyone else I'm forgetting with cameras off I think we're good okay oh wait me hi thank you Edie okay so um meeting adjourned and we will I'm going to warn a meeting for a half an hour prior to the February third meeting so six o'clock on February third be prepared um to come to that and um the students should know I think Joan can't make it to February third but was willing to volunteer to do a recording thing if you you know if you want a recorded presentation or piece of it to be recorded by her she was willing to do that okay thanks everybody good night all right so um I don't know if you can hear me um you can't okay great yes we can um the mic wasn't turning green or whatever um the only times that I mean there's probably something specifically but as a general like thing the only times that work for me are anytime Friday after 12 this Friday 29th unfortunately for me it's the opposite because I have an afternoon class so I'm only around to the morning um and I have like a ski race on Friday too um hey you guys I can't I'm working on day Friday as well so unfortunately that complicates it a little bit in the evening I don't know like if we could do like a five o'clock I know it's not the best on a Friday night but um that possibly work I believe I could do five o'clock on Friday I know that I can't I don't know um what time I'm gonna get back from the race but like I it won't be at five I would I would say like seven at the earliest which kind of sucks um what about that Thursday at five how does that look I also have a race that day which like really sucks too but um yeah for me it's just like I it has to be kind of late in the evening do you have uh afternoon classes Thursday too uh yes okay would Thursday late evening work better or Friday late evening I mean when you're saying like seven like one of those work better for you Eliana um I have to look at my email one second and it could be that you started at seven and if Eliana doesn't get there until seven 15 or seven 20 you know you could yeah started was that a yeah that Friday would work at seven or you're still checking I'm still checking sorry is that um cross country ski racing yeah it's pretty hilarious okay yeah I think that seven o'clock should be fine and if yeah if I comment seven 15 or something I think that'd be okay and is Friday better than Thursday um actually you know what I think we kind of have to do Friday because oh no wait Friday's totally fine the race was rescheduled for Thursday and I have it on Saturday so Friday is totally fine so Friday at five would actually work um yes I think so Friday at five thirty would be better because I have practice instead sorry it's okay but that's good because the document section don't think will be done on Thursday people are so Friday five thirty works perfect for me okay sounded like it works really yeah and um if we're still like bringing in feedback from the survey we send out at that point uh we can just add it with our own edits because like we might still be receiving stuff like down to the wire Emma does that mean that Anna sets up the room as well if she wanted yeah I'm gonna um ask if she can add add you as a host so that you can actually initiate the zoom meeting do you have a zoom account or is it like google meet you guys use google meet within the district right we use google meet yeah and I set it up as a google meet I actually think that might be a good way to present to the board too well I don't know what google meets nice what does the board use the board always uses zoom oh okay it's okay we'll figure it out um so I'll email Anna about that and let her set up um I'm I'm gonna make a very simple agenda because there's really it's just going to be like discussion about presentation right um yeah and I will warn it for two hours so probably won't hopefully won't be on for full two hours and then if we need to meet in pairs like let's say a couple of us want to kind of finish this live show or something like that's okay right yes we don't have to warn that so yeah and I think like what what Mia was saying towards the end about open meeting law it's like if you're not talking about substantive um board you know committee decisions and you're not trying to build consensus and talk about you know like this is this is um clerical like administrative stuff it's um less you know like you're you're not really violating open meeting law if you're talking about that kind of stuff outside of the meeting cool so I think we're safe but I'm gonna email Anna um and have her hopefully set up I could start a zoom link for you at five o'clock on Friday but um it's been challenging in the past I've had this happen with Anna before too like I think she always sets it up and then if you set it up then we get two and then it's confusing so let's just let her set it up I'm gonna let her set it up and I'm gonna hopefully have her designate one of you as the person who can actually start the meeting and then she'll be in terms of good okay thanks for hanging on Zach and everybody yeah Eliana so um about working on our questions tonight um is that doc already shared with us yeah I shared it with you guys like right after our meeting I have I've written an intro and a sample question but I thought like people would work on it but um that didn't happen so that's okay we can just do it now but um then we can just send them out yeah so should we like do that right now uh how about in like 10 minutes I just need to like move my legs all right that's yeah I have to go really badly um okay thank you okay bye Zach bye so I'll end this meeting you guys are talking about working on it outside of the meeting right yes okay okay all right sounds good thank you bye