 So Laura, we're just checking because we are not going to have a quorum for doing any business. Pellan has to leave at nine. Yeah, and so more of just digging in to talk about, you know, having an informal meeting where we don't discuss any business and just review the contractor process and go over the fundraising strategy. If that sounds, that sounds good. So one of the things that we were thinking about for this meeting was talking about specific individuals and the question was whether we could go into executive session to do that. If we're not having official meeting, I can't go into, yeah, you can't do that. So we'll postpone that part of it, but there's still some other updates to talk about there too. Okay. Yeah. Cool. All right. So, we have two sessions. Yay. No, no, no. Michael. I'm practicing at home. Yeah, exactly. No late nights sending out of the minutes at the last minute. Well, you've got it already. It's perfect. Now we have, you know, at least a week, two weeks to review it all. Okay. Okay. So should we just dive in and see how much we can get done before nine? So contract process. Cameron, can you take it away? So I just wanted to let you know, basically, I sent an email, but yay, council approved your, um, you know, your proposal, your pick. I know it's very exciting. Your pick for the RFP vendor. Um, I just sort of wanted to check in. Um, what I'll do is sort of draft a, first off, I'm going to reach out to them and ask them if they have like any sort of set template for contracts that they use in the past that will make my job a thousand times easier. Sometimes places will give those out. Sometimes they won't. Um, but I'm hoping that they will, and then we will use your RFP as a template to say here are the services. So basically using their phase one, um, proposal that they gave y'all, and sort of crafting that into, um, a formal contract that we signed that has dates and, um, you know, the funding trends of when, when you get paid, how do you get paid? That kind of detail. Um, so I'll start crafting that. This week. And then it won't be, I, I can tell you right now, I won't have that ready by next Wednesday. So it might be best to push that. I guess. I mean, if that's something that is just going to be based off of their phase one proposal, like do we even need to review that? Or I would like you to. Okay. You can see it. Yeah. Right. I definitely, um, don't want to, I, I can act on your behalf to do things like that, but I would hate, I can't just push that through without getting else approved for that. So, okay. Yeah. And then that we put it on a consent agenda just so that council could see the whole thing. Okay. But so overall we would still be, you know, looking like we could get started in, in October. If we ever get this. Pass. I will, we will for sure have the, the contract. Um, my goal is to have it. You know, the contract. Um, Uh, or before we get signed by us. Put it on the city council agenda. I'm, my goal is the 23rd of September. If that sounds right to you all. Well, I think the ninth of September would be a little over enthusiastic to have like the contract. Yeah. Yeah. But then if they approve the contract, then it gets sent to the contractors. They just sign it. Okay. And then they, they would be, they would be involved in this process. It's not just like, I write something. That's, I guess what I was wondering. Cause like for, you know, we're so sending contracts is always like, it's like back and forth. Back and forth. And so great. Okay. Does anyone else have any other questions about that? Sorry. I was misunderstanding. So, um, Yeah. Yeah. Cameron. One thing we're talking about bill being authorized to sign, he signs the contract for the city. Is that, is that the, that works? Okay. The council approves that he signs it and then we're ready to go. All right. I just like. I like the transparency and this is such a important political thing. I really want to push the transparency on that. Okay. Thanks, Cameron. The first draft y'all. Looking at the calendar. Um, Maybe by the second. Of September. I'm going to be on vacation that week and sitting on a beach, but. I know it's like, you know, my, my pod just on the beach. It's going to be great. Um, so, um, but. Yeah. Yeah. Someone else. Yeah. That'll be great. All right. So Shayna is excused from having to read that. On a beach. Cool. Thank you, Cameron. Yeah. Should we talk about fundraising? Cool. So I guess just to start things off. I sent these, um, the questions that we'd come up with last time to. Um, Susan and Kisha and Tabitha. And, um, they got back with some answers that I was like, can I forward these? I don't think so. So I'm just going to read them. And cause I, one of them in particular sparking some other questions for me. So, um, so first of all, um, are looking at our, our goal for, you know, raising $12,000 by January from, to the next year. And then we're going to get some more foundation proposals on this spreadsheet, which I'm sure you saw in one in particular, they as looks like they were like, you should definitely be applying to this one, which is. Not pulled up on my computer yet. But the Bay and Paul foundation. Oh, right. Oh, you know them. Oh, great. I mean, I know them through, um, mostly through historic preservation stuff, but. Yeah. So it's a good, good bunch of people. So awesome. So Michael, can I put you down as like the bottom line C. Jack member. The bottom line. Like a person to like make sure we get the application in and stuff. Oh yeah. Okay. Is that okay? Like, and it was just, if you have the relationship with them. Sorry. Excuse me. They and Paul. Right. Yeah. It's, it was, there were two that were separate ones and they. Join together. And I just shared the spreadsheet in the chat. Yeah. I don't recall seeing the spreadsheet, but, um, that's because I've been sort of out of touch with all the people who've been visiting me. So. So. I may ask you, I may have to ask you to send it. I just put it in the chat. So you should just be able to click the link. Just now. Okay. Yep. Okay. Good. Yeah. Cause I didn't have it pulled up either. So. Um, so we'll dive in more deeply on that in just a minute. Um, I just wanted to check in about this next question, which was about, we had asked about urgency. We had said, we're moving our timeline really heavily into FY 21. Um, and like, would they be feel comfortable moving FY 21's activities to FY 22 for, if there's budgetary reasons or things like that, that would impact the outcomes of this project. And their response was, um, I'm just going to read it. The most important thing is to make steady progress and continue to communicate in a variety of ways with the community. So they know what's happening and what's next. The paradox in all of this is it feels really very urgent right now. And these issues have been with us for hundreds of years. And so, um, I think that, um, maybe a way to think about urgency has less to do with a tight timeline and more to do with a commitment over time to see what works. See the work through. Um, so I think that. Um, to me, I just want to interpret that as like, let's try to go on the timeline that we have. If we don't. That's okay. Yeah. I think that's okay. I think that's okay. I think that's okay. I think that's okay. I think that's okay. Okay. Just because that will help me on. Contracting timelines. Well. Are you going to send it to all of us? Yeah, you probably can. Let's show. Good. Confused about that. All right. I can forward that a line. Yeah. I think that would be a great idea. I think that would be great. Yeah. I think that would be great. I think that would be great. Yeah. And they said, yep, that sounds great. They just suggested calling it. It's stipends not. Um, and like, uh, incentives. Um, so I changed that language in our two pager. And then for the virtual house parties, they want to hear more and how they might participate. So that's not a degree. Yes, that would be nice to have them there. That would be great. Yeah. Let me forward this real now. Right now real quick. Isn't Keisha Ram also like um running for a seat somewhere? She's in the house isn't she? Oh she just ran her first state senate from Chittenden and won the primary. She was the number two vote-getter for the sixth seats so she did great and so she'll have to win in the general but let's presume that she will. That's exciting. Good for her. Yeah. First woman of color in the Senate too which is I did not realize until after the election. Whoa. Whoa. Okay so I just forwarded that. Thank you. Sorry. I'm being slow on my fingertips right now. Okay so then dig into foundations. So I was thinking if we do want to raise you know 12,000 by January the foundations take a really it's a slow turnaround time right. So it's really starting to do the fundraising before we have the contract fully set and so for you know for some of these foundations I put in as many of the deadlines as I could find here um and then yeah there's a couple of individuals here as well which um my goal you know maybe like you and I can talk individually about doing outreach to them um and then Julia put in some foundations and then yeah creative discourse is put in a couple as well. So the only um ones that were had hard deadlines were the Vermont Community Foundation Spark Grant um which is October 15th so like plenty of time to start thinking about and then uh National Life is not until like March 31st so plenty of plenty of time um which is kind of a bummer but everything else looks like it's rolling and either you know quarterly or monthly so it's like as just as soon as we can get them in the sooner that we can hear back from them um and so I was wondering if we could just go through the like how just get a sense of how comfortable people are with like the process of getting grants of like calling them up and like pitching the program of writing the grant and you know and then circulating it to the team for feedback where if we should have it be like a foundation's team who just does all of them and can copy and paste um well I was definitely thinking that we could write what my thought process for y'all would be to have a big narrative like a communal narrative that you could draw from so no one's starting from scratch so I think that can be really hard and intimidating yeah so like whoever writes the first one kind of gets the ball rolling has gets the memo so Michael yeah you've applied to the Bay and Paul foundation for um other you know and I have well it's my first one is for work so it was a while back when I was still associated with the historical society so that's now some 20 years ago but I did know did know some of the people involved in that um maybe they'll remember having met me but at least I know who they are and I know what the what kinds of things they've been doing um I should tell you I had promised to get the the the Vermont Foundation Directory um it's at the state library and they said I could borrow it into a library loan I had to convince the Kellogg Hubbard Library people that I could do that um and so they they put it on the list that I'm waiting that I contacted them right after our last meeting so I'm still waiting to hear that they've got it um and as soon as they do then I'll start doing some research and I just I can just circulate memos to you on other things I come up with we don't have to discuss each one right that sounds great okay thank you so as soon as it arrives on my desk I'll start working on it thank you cool and then should I get started with like starting a start a first draft for like the Ben and Jerry's Foundation would that make sense it's like probably going to be a pretty it's I think it's a pretty shorter on the shorter end of the applications and just to kind of come up with some of that template language okay that would be really great if you could anything else here then we'll talk about the individuals and the house party in a moment so where did you say the deadline for the Vermont Community Foundation is October 15th okay and the national life is in March you said yeah it looks like the applications open January 1st to March 31st okay so earlier would be better but but I feel like this is like a really phenomenal list this is like a really extensive you know and if we get two of the big ones per set you know cool all right okay all right should we talk about online contributions I don't have an answer for you but and I apologize for that no we'll just the director is out right now on vacation well deserved but I just don't have clarity on that yet cool well but so for individuals they can start writing checks right let's get individuals so sorry we have to know don't we have to know to whom they write the check I mean are we with the question of whether we the front the Montpelier Foundation would be the kind of fiscal legion for this was the last they don't have to be my thought my understanding of this is that it's it's city money so they can and the city is a tax deductible donation so it would just be the city of Montpelier and then you can on that little line and write like social economic justice committee we'll make it go to where uh memo okay because that's what we were doing through the for a while one of my other committees was getting funded like getting donations and we were just doing it through our CJC department because they had a a fund line for donations but y'all have your own fund line so in our budget so it could just go to that line okay yeah that makes sense I once for a friend's birthday I wrote a check to the the tree board and just put it in so I that's good that we can do it that's the simplest way it's very it's small small governments are are pretty flexible when it comes to things like this so it's that's good yeah one of our many strikes also take people's money that's not a problem good cool well um so maybe we won't do like our facebook fundraiser yet or something like that or just take the money online um I will have an answer for you for my next meeting I will I will oh no yeah um but but for these like meetings with individuals and for organizing for the the fundraising events that we've got coming up um I'm yeah I guess I'm I'm I'm worried I'm wondering about how we should go about organizing those like should that just be like a another a small group of people to like set the agenda and to and then you know plan like push forward the recruitment or yeah what should that look like do you guys think this is my other proposal should we just do it all together right now I'm I'm sorry I'm not sure what it is that you're asking it right right now no yeah we've got a couple of things for like individual contributions coming up right so like posting up from perform getting people just to get donate having one-on-one meetings with major donors and then organizing these online information sessions and I guess all of a sudden I was just thinking why do we all need to be in on all these conversations if we should just like break up into committees but since there's only five of us here right now let's just let's just do let's just dive in and do it online all together um sorry for I'm thinking out loud here um so for the online oh yeah just a reminder orca is is is recording us so we have to be careful about you know naming names and things like that yeah no great um just we have these three online information sessions and fundraisers tentatively on our calendar for September and I think the things that we should be thinking about to organize them is like the program um so like who we want to be speaking at it what we want them to say um what you know what our kind of goals are for fundraising at these events or following these events and then recruitment so like individual like retail recruitment and then you know posting and from first forum uh posting on social media things like that of that kind of wholesale recruitment other kind of buckets of things that we should be thinking about for these information sessions is that something just like if we do it by zoom is that something that um the city could host or is that something that we should host separately we can we can do logistics problem because if you if you don't own a subscription to um zoom it caps you at like 45 minutes and it's great and that's a pain and we have this description and there's no reason I can't do that for you guys and then you can have unlimited time yeah although let's try to keep them to an hour that's it well um so it what yeah what do folks want what should we be saying in these meetings well I think you start by so passing out the prospectus um because that's going through and and we can go through it summarize it but really having them having the guests have the the document in their hands or on their screens we'll shortcut that and we you know you can sort of you know one I think Shana you need to be uh the the sort of the featured person because you're chair of the committee so you can hand things off but I think you should start it and you know provide the the general context for it and then we can quickly all go to you know what how much our goals are what's our timeline and then ask and then go to questions we don't really need to spend a lot of time I think um yeah I think that's a good point wanting to know what people's questions are I'm like what yeah the community are and if Keisha and um super there that would be ideal and if we have a go ahead Pelin yeah we can talk about the outcomes of the project right what will happen when they give money or when they donate so uh what are the outcomes I think we should be very clear and specific about them so it will make them uh to be sure right something is working as a result of this project yeah people want to know what they're gonna get yeah maybe three four you know not too long but very catchy you know very specific three or four outcomes yeah I'm just I'm feeling like this is gonna be just like a another city pan I'm just trying to think of like how it could be more like if this was an in person meeting what I would love to do is like have people like break out into small groups and like draw their vision of what Montpelier looks like or like start getting into like maybe some of the actual like work of it and I don't quite know how to do that virtually but you know of also having people like actually engaging with them the our goals right um well so Shayna my my question to that is we're paying this group to do those information sessions they're the subject matter expert they don't have to walk people through these difficult conversations thank you Cameron yeah I'm just like your goal is to try to make sure we have enough funding to keep that work going and so I think they're they're two quite different goals and I'm not sure like I wouldn't be comfortable if I was in a meeting with the goal of asking for donations but I wouldn't be comfortable facilitating a conversation because I don't know what to do if it gets rather right like on zoom my you just mass mute everyone and then say you're sorry and then run away I you know like you know how to to navigate the difficult conversations in a way that I think would be unharmful and I caution us from doing that work when we kind of don't know how well I don't know how can't speak for all y'all so no I am thank you for saying that is there any way to make it just not like talking heads on a screen then though or make a little bit hard in our in our current reality you know you're asking for money yeah we're only we're only trying to do this for an hour and so you know I think the the main thing is and if it takes less time than that all the better but I think mainly just sort of laying out you know sort of who we are and what what this project is about and what the timeline is and what the budget and then trying to get to their questions because that could be very helpful for us when we start to do first you know one on one visits getting some sense of what people's you know what some of some of what we get back as questions that we might be want to be prepared to answer because there may be some questions that they have that we are not yet prepared to answer because we don't really know enough about how cd works so you know once we know more about their modus of modop of operations might be able to answer other some questions that come up but but I think having interaction I mean you know it um it worked it seems to work okay with the chief p to be you know q and a but right but I'm just doing it as q and a I'm swayed okay yeah I want to do something cute and fun but we don't we don't mean to okay so I think our agenda is yeah introduce cjack go through the prospectus and having clear and specific outcomes um go over our yeah goals timelines then have questions and then have the pitch for funds does that make sense we also make sure we include pelens outcomes so goals timelines and predicted outcomes I need to leave soon you need to head out for you it spoke really took me thing nice to see you to see you next time yeah good luck thank you thank you bye bye mirror which is back in person um okay and then should we talk about recruitment like do you want to have people register before coming or can they just click the link to come I think you shouldn't limit it as many as because zoom you can have we want hundreds of people the only tricky part I think is if people don't register and just hop on a zoom you don't always know who they are and like the name might just be iphone or something so if the benefit of a registration if it was just like at least even put your email address then if somebody hopped on and you could send them here's the information afterwards and we can send them the link to donate but we've noticed more and that you haven't given yet so but then that's not people that's something that might be interested but then you don't know how to get in touch with them after exactly right and if they register then we have a we have a list of people once we know once we if we have a registration and we know and even that list of people for once we get into it they obviously show interest in this or make sure they know about community events or things but yeah I don't think we need definitely shouldn't don't need to limit the numbers or anything just as like a kind of click here to get the link put in your name and email address great I'll work on I'll work on that yeah and then a camera I also I do have a personal account you know I so I also can host if I get hit by bust or something then that would be a problem but otherwise you want to if you want to do that to take the city out of it entirely yeah well what's what what do you folks what what's well we are a city committee committee yeah and I don't see any harm in using and having it be through the city okay because for one thing it does give some legitimacy to what we're doing and people can say well are these a bunch of scam artists who are just trying to raise money to go to Bermuda for something or you know but and I and I do think that we need to emphasize the fact that we are an advisory committee to the city city council and you know that you know that may that might send some people scurrying away because they don't trust government or something like that but not likely the people we're not likely for the people that we're likely to ask I think and that the people who don't want to are the people that creative discourse are really going to go after right so you don't have to worry about getting run over by bus right no I mean I don't even like say I know just 2020 there we go yeah make sure to look both ways and all that kind of stuff yeah um well but then I guess yeah so then once we have the like an online link to donate or something like because I guess I wouldn't want to send out a whole bunch of registration without having an easy way for people to give with that register you know so it's like people are like oh I'm not interested in coming to an event but I do I'll just you know give 50 bucks now you know like if there's just going to be an easy way for people to contribute so maybe we'll hold off on talking more about the recruitment until I I will I will figure that out you're camera no no we really we appreciate that um but like overall just thinking like from porch forum posts we all posted on our like social media networks of Montpelier just to see things and on the city and like all the all the usual places right like I don't think we need to like go above and beyond and like get an ad in the bridge or something like great because people aren't going to like type in the zoom link to yeah okay um um anything else that we should think about for these online information sessions and fundraisers and um I saw that you had scheduling on the agenda Cameron but I think we have the tentative dates on the calendar already that's in that's in the minutes that the three days that we tentatively agreed on um September September 20th 22nd and 23rd on the three dates that we we agreed on Sunday the 20th at 4 p.m. Tuesday the 22nd at 7 p.m. and Wednesday the 23rd at noon do we need to change those or are those no I just I sorry no it's just in there because it was in there we didn't have the notes no just can I fair enough I'm I'm being sassy I'm sorry that's okay that's okay I um you know I'm not gonna look over the notes before we get into the meeting so well I just like I knew that I thought of but at least I get them off of my desk great okay so I'm going to um write a draft or like you know messaging memo essentially for writing the um the grants and Cameron's gonna figure out if we can how we can go give online and then we'll come up with the and get like the registration links and things for these events and um then we'll come up with the recruitment um staff dot memes is that what they're called you know like posts and language and things like that um and so I think on our next call agenda it's going over the minutes of our but that Michael did send out um and then um reviewing the plan for recruitment and for holding these three events and then reviewing the mess the foundation language and things does that it's really just like a follow-up from this call I feel like is there any other items if we're not meeting until the second you want to meet next week or you wait two weeks I don't think there's anything super urgent on this because if we wait until September 2nd I will be able to give you some basic contract drafts oh yeah just a question about if we don't meet before then and and the uh events are in the 20 on the 20th etc is that give us enough time from September 2nd to the 20th to get the word out quickly or I think so because hopefully by the second I will have the links the register links how to donate online also to give to you as a package to share that information fine okay just I apologize trying to build realistic no that's not that's not the issue at all I mean I just was wondering how much time do we need to for to get out the word and to get a sense of who's coming is all that's on my mind but it's okay no meetings are better than meetings I've never lamented the the cancellation of a meeting I should say okay so we're gonna go over the contract graphs the program plan the recruitment plan and drafting um the and the draft proposal I'll just send a time and then yeah like Michael could you facilitate that meeting can you facilitate and take notes sure yeah and I'll help with notes Michael no worries I know that that's good to have a backup okay awesome so you'll send you'll send the agenda out or you'll be away when no Cameron usually sends the agenda out okay all right that's good all right super okay thank you all no look at that never lamented a short meeting never went to the canceled meeting no I should ask even though we're not going to post them would you like to have um notes from this from this meeting is it necessary I mean like you know it's just another midnight candle to burn so um technically notes aren't necessary but um for I usually in my other committees post we generally discuss this because it to be so it's not like specific notes it's just in general we discuss these things no most right it's not a quorum so if you don't mind that would be good I think okay because I like to keep them up for transparency we did sort of convene a discussion of folks so okay all right okay okay thanks you all right thanks good to see you all bye