 Okay, good evening. I'd like to call to order the Monday October 16th regularly scheduled grown slick board meeting to order to my left is Flow Smith my far left is Joe Stob. To my right is Tor Nelson. I'm Brad Town Additions or changes to the agenda tour. I do have one a right-of-way permit for Addison Drive Okay And public comment Hearing none churches report budget status Okay, so I just want to go over I went over it last month that now updated it. This does not include the Pables one tonight And so there wasn't really much change in here, however I was looking at page one as far as the licenses and fees Right now we should be at like 25% in the actual budget And we're at like 23% as far as town clerk And I don't know if we're going to meet our budget on that or not I'm seeing a lot less traffic in the vault and we do have people that are coming in electronically, but still we don't have many places for sale here So I got the feeling that we're not going to be making the full 40,000 Just to give you a work, but you never know. I mean something could happen and it could change And then on that same page pilot revenue I'm still looking for Blue Cross Blue Shield for the second they give us I've sent out a bill to them last month and I sent out a second bill last week So because they're the only one that hasn't paid yet I just want to make you where I'm anticipating they should but I don't know I know there's some changes going on there I don't think that should be a change for us, but that's the only one I'm waiting for There's no other big change in the next few pages. On page four There's a few other things at the very top Ambulance service Contact a very town because they have not sent us any invoices for the year at this point before month's behind and They contacted me today said they will be sending out the invoices In that hundred and thirty one thousand budget hundred twenty one thousand So in November we'll probably have four or five payments so that will come into where it should be And the next section down under town offices The admin advertising is up and a lot of that is because we're advertising for a treasure and assistant treasurer And then under maintenance that at this point is like 45% of the budget However, the mowing is done for the season So I think that that will you won't be seeing any more mowing bills for a few months So come December or probably by January that should be you know at the level that it should be after the year And then general expenses under the tax refunds and abatements, of course, we've had a lot of abatement hearings And so right now it's 14,000 that we've written off And I think there still might be more work-vated meetings in regards to the flood Okay, and then the next column down the police services the overtime is up and we know that and we still think we still might have one person out on family leave and I think the one that was on a workers comp. I think he's coming back either this week or next week So I think that we should be having a full staff Hopefully by the beginning of November so then the overtime should be coming down And then on the next page page five under media and data That expense is higher. It's over budget already However, we've had a lot of issues with the police server and their server has to communicate with the state of Vermont and It has not been working right and I know that our Company architect is still working on it trying to make sure that everything is functioning correctly. I don't know much longer that's going to take And then lower on that page under summer roads I'm looking at the wages for summer roads and overtime right now. All of that really is flood-related There's very very good. That's not especially all the overtime especially is definitely then on page six Highway equipment and structures if you we bought a highway truck You saw that that check I said that check out this week and they do have their new truck And I do believe a lot of that is in the reserves But we can't take out the reserves until the end of FY 24 so though that amount We need for the whole year and then it's not showing in here on this statement However, we did gonna be police vehicle and I put that that's also And that's all the changes that I had Thank you so much for the overview Diane. Oh and just one more thing as far as a flood so far We spent about 717,000 and that's what Okay, any questions for Diane? Thank you very much. Thank you, Diane Tax sales discuss authorization of town bid. I don't know When the last time we had a tax sale come up, so I might be going over this a little bit I don't know Over the elementary for what you need But I don't think I don't know if you ever had a tax sale Actually go through and I was previously on the select board. So it doesn't come up that often Okay But we do have three tax sales coming up on the 25th And what you may not realize is that we as a town or select board Under state statute can put in a bid on these properties if No other bids have come in Might be Property that we want for town business to move for town hall or something to or it might be more of a speculative Nature that you know, we might throw in a bid hoping that you know We can sell it in the future at an easier process than having to go through the entire Taxial process But what are the reasons we do have some options here and I threw in the You know the statute and our policy Describing that We are no way obligated to to or required to put in a bid on any of these three properties And in fact, I would make the recommendation that we do not enter a bid on any of these properties but wanted to Give you Information so you can make an informed decision Which way you want it to go I don't know that we need a motion not to Just Give those three properties They're not listed in our packet though, right? Yeah, they should be should be included in the This is one of the first one Yeah It's just a few pages down in this one underneath the statue Then of these three how many are actual properties is real estate So that's the one on Name The other two are structures The thing else on this there's nothing So the auction the bidding takes on the 25th of October, okay Okay Amtrack visit letter support tour So Tom and I met with representatives from Amtrak about two weeks ago they're at our station in Berlin and We had to interrupt the safety briefing to let them know they were in fact in Berlin at the time There's just a little meet-and-greet type thing they're doing some renovations of the loading platform there but they did You know ask us for a letter of support which I included for their for their budget proposal which I have included Draft in your packet Tonight I've already talked to the Economic Development Council and they're in favor of sending it out And they said they will Change the signs on the station that's now say Montpelier Barry To Montpelier Berlin, so I was happy with that I was gonna ask if they've changed the signs if we sign it That's I think they're gonna change the signs regardless It was bad enough to this in Montpelier, but then when I saw it said bury about to a gasket with them Little sensitive to that could have it out for medical for wings So I will be sending this out in the next couple days Okay, thank you to it Anything else on the Amtrak? Nope. There's a little literature going around that they left with us well on that on the letter of support a motion to Go with the letter of support. I make the motion to move forward with the letter of support Regarding Amtrak has presented to us this evening a second any further discussion all those in favor Motion carries Central Vermont solid waste management district host town agreement draft So we have Dan Casey and thrown lay sleeper with us again We've on the labor here a couple weeks ago talking about Property on Granger Road. They are interested in and we've been meeting with them Reviewing the draft the host town agreement that we think we have about ready to go copies included in your packet tonight Basically we're looking to limit in some areas what they will or at least formally limit what they will Accommodate there's their depot. It will not include a commercial composting facility Limit some of the other items they will not deal with Any class one explosive material small arms ammunition fireworks anything like that They will not deal with poisonous gas Dangerous from what materials? Poisonous solids that have an inhalation hazard And radioactive materials except for your household Smoke alarms and other things carbon monoxide Detectors which usually contain a small source a lot of times it's an americium Those would be allowed because we do want responsible Recycling and treatment of those materials Everything is going to be handled and stored in in accordance with the EPA limits And the management district will abide by the town zoning and land use regulations So they are preparing their application for the DRB poor development review board. Do you have an idea when that's going to be submitted yet or Well, that's going to be once through the same episode. Okay, so they're doing it. Okay Application process Okay a couple of the things they do agree to a pilot And then they will waive the per capita assessment to the town during the time thanks to the agreement That's mainly them big changes. So I Think unless you have concerns about this I'm ready to send this to the attorney to have him take a look at it Any update on your guys aside if you approach your board with it yet or The next board full board meeting is the first week Of next month. So they haven't seen the latest draft of this We're not anticipating that they're getting any issues with it. Um, but Um, yeah, I mean They'll take a look and I figure what It's the first Tuesday of the year First Wednesday Question well actually first state statement is When you guys were down in Paris city and the state of Vermont showed up and asked what did you have on site? And you were able to give them that the list of materials Within minutes of being asked Thank you very much That that makes me feel very easy about you coming to town Um, and I was very happy to see the trained personnel that you're going to have up there to handle this And you have containment systems for the material of which is going to be stored there as well as you have a plan for You know the the whole The transition if you want to call it you do have other maybe Equipment that may not be listed in this agreement Um, you know booms and and shields of some sort. Do we have any drainage DI's up there on site drainage inlets That's during the property or yeah inside not from the inside from the outside So if there was a you know a spill that got You know that got away from you You do have maybe equipment in place to to Fill out to collect so we have spill protocols and okay, um, we usually use some absorbent barriers Yeah, however, I will say that that everything is going to be taken in Undercover on an impermeable surface on concrete So there shouldn't be any anything, you know, unless I don't know a car crashes and Tags rupture or something like that in which case we'd use that absorbent material Well, I think yeah more on the lines of Large amount being transferred to a truck to be hauled off site So it's not like what could happen today or tomorrow, but just down the road when we do that transfer I don't think there are any drainage inlets there I can't recall but we part of the part of the The permitting process will be a survey We're also planning to do an underground survey and find the sewer in our lines So we will be able to report on that once we get a little further Okay Thank you Okay, no, were you folks going to do any soil testing before? Let's see. I recommend a question. The samson is recommending that we do Get a baseline. Yeah Okay, and I understand that it was it was a Spill there while it was a truck stop. Yeah, so we'll do an environment assessment Okay, any questions for these folks? Very good. Okay. Thank you. John. Thank you for your thoughtful response And next there was to be a discussion on a replacement of the town office furnace I was talking with mr Well from well the glass be there steve and he had They have done the service work up here And he was he mentioned that might be time to replace the furnace now I don't know what the board's feelings are on that and I don't even know how much is in the Town hall budget for a building maintenance. Thank you. Good night. Good night. Thank you so much No, I'm sorry matt Okay, so in maintenance, we have $12,000 budgeted and so far we have spent about $6,000 Okay What is the year of the current furnace age, I'm not sure Just really old Well, we're not necessarily we don't necessarily have an issue with it. Do we not right now? Okay the what mr. Look the steve was saying was that um, if you look back Historically, we have had We have spent a lot of money on it and it's getting up in age enough that you mentioned it to me So whether you want to or not is I mean you could look into it a little bit more Um, but it was just I told him I'd bring it up to the select board Did he give an estimation of what he thought it would cost to replace no, you're gonna be well over 10 grand I would say And I would I would suggest that we we budgeted it for next year If that's what the board wants to do Um, do do we get it inspected? We just get it serviced. I think we just have a service. Okay um I might be a uh might do a little digging and see just what the age of that thing is I think at some point it was replaced once I know it not in the last 10 years since I've been here Yeah But I I think years and years ago it was replaced because it I think the uh, I think well the fire chamber uh got Compromised and started to leak Then I think also there was one was there one time that the door somehow got opened And if it free it froze So I don't know. I mean Might be well worth looking into So But I just told might bring it up and now we have a We can budget for it this So I know a facility down the road that we have it inspected and serviced and such I'm also being it's 33 years old and There there are some people that are talking about the age and getting a little nervous about it But during the inspection servicing I'm being told that you're not going to replace it with something that's going to be as efficient Okay, and And there was there's nothing wrong with with that one. Yeah, so that's why I asked if you had it inspected Yeah, or is it just going off somebody who's saying it's it's just old Well, because we'd replace this whole board right now if we're talking about just old Yeah Well, I think I think what he was referring to was some of the some of the Money's we've spent on that furnace. Okay, as far as work goes um Another concern is the older the furnaces get sometimes you cannot get um, they don't support them any parts Parts become scarce. That's why we ended up getting rid of the one across The house wheel oil or gas Okay But anyway, I just thought I told my bring it up. So I did Much appreciated Diane so We're currently about halfway through 50 percent of our 12 12 000 dollars. Do we typically use that up? Yes, yes Okay, because we typically typically put money into our furnace every year. Oh, okay I mean it could be 500 some years but other years is 34 thousand But we do put money to it every year and they normally come to it three times a year And I think even they can inspect it I can't be certain. Were they just servicing it or were they actually doing the inspection? But they are here fairly often to look at it So typically every year we put in 500 to something greater, okay You're replacing When you get a budgeted. Yeah Well, that's why I said I'd bring it up Okay, and anything else on this? If not, we'll move to fema mitigation program potential buyouts So as a result of the floods The state has looked for expressions of interest People who were damaged and would be interested in having their properties spot out by the state We did this about 10 years ago after Irene That's how we got the friendship park. They're off of a mussy road in around 12 basically fema buys out the property or they give us the money we buy out the property the town becomes the owner of the property We remove any structures on there and then Perpetuity it has to be some type of green space or open space or something like that We can't ever build any type of a permanent structure on there To This is all on the outside of the mobile home buyouts. That's a different program There are two properties that have expressed an interest in these buyouts One is 1026 junction road the fair property mobile home on on two acres They came before the board of abatement last week And the other one is msrv on row 12 and they also came before the board of abatement last week They've both expressed an interest in the buyout and Reiterated that interest or at least keeping their options open last week So If the town wants to pursue this We got two potential projects there to move ahead with So They want to take and go through the they want to have the town buy them out I think I mean I I'm you know Trying to figure out what they're looking to do, but I I think they're Interested in keeping their options open at this point I mean, they're you know, they're looking to they had one building that was clearly destroyed and would need to be replaced and if replaced would need to Be raised above the base flood elevation and they've already done a lot of work there as far as raising the building So it's going to be even more Raising that they would have to do So they you know, they expressed interest in still pursuing this, but I think it's just a matter of Keeping their options open. They they have until we actually close on the property to to back out So at this stage of the game, they're not You know by exploring this and us exploring this we're not committing committing to anything um, but It is at best a several month process and in reality Probably closer to 18 months to two year process if not longer three was what I was thinking. Yeah, so um Yeah, I think at this point we're not doing any damage by pursuing this and Um You know SEMA comes out of this so just those two properties at this point correct There was a third one of their clearly on that expressed interest, but they're clearly under the mobile home State process and totally different from this one Well fairs is a mobile home, but because it's a land it's on the land And and the and the state mobile home is capped at 41 000 and their properties a lot higher than that so We're kind of exploring possible hybrid types project But then that the state would take the mobile home And then the land would fall under the the FEMA program, but that's very early there I haven't heard back from them yet on from the state yet on this I think I concur with keeping our options open and theirs too And My only concern about the fairs is The the state mobile home program is moving a lot quicker than You know the FEMA product, you know, like like Diane said we're talking two or three years On the FEMA process whereas this may be done in a matter of a couple weeks Um It's why I want to keep that option open for them. You know, see what well we can get to them the quickest but but still preserving everything that they need so Okay, that's great tour I don't see any vote on that. No, not yet um Okay, if nothing else on FEMA then review of draft pilot policy so um I'm snooping around on other town's websites Um, I came across the berry city council payment and lieu of tax policy um That they adopted back in 2020. I thought it was kind of a Uh Eat little thing and and have a draft here for Roughly based on the berry city policy for Something we may want to consider in the future I don't know if you've had a chance to read through it or not, but it also included I also included the berry city policy and a listing of um, I think just a couple years old of Properties that are exempt in the town And what their work is now some of these we do receive a pilot from already, you know, home health home health and hospice Uh, we cross the shield like Diana was saying earlier But uh, you know the big one the hospital. We don't receive anything from them at all regarding the uh, pilot, um, and they're looking at um Purchasing if they haven't already property on fine street for daycare um You know the waste management district was just in here And I was one of the first things we said well, you're going to have to pay us a pilot if you want to come They were very agreeable to that Uh, and we do a lot of churches in the area. I know that the Career centers looking at a couple different areas of property in town And you know, it just seems to be that everything we do to grow the grand list Somebody comes in and takes more property off of it. So just trying to protect our Interest as as much as possible and and we do still have to provide police service to them We still have to provide fire service to them And you know these the roads and everything like that Absolutely, I think this is a wise move. This is I mean it's technically not really enforceable on them because it's only a A policy uh to have anything With with a real teeth to it Uh would require an ordinance and in order to do that. I think we will need a Charter change to give us a state statute authority over properties that they've previously by statute exempted. So I'm not saying we shouldn't take that eventually take that further step, but I I think that's going to be a much Much longer much more involved Process and I think just puts our expect our expectations out and riding at the very front that you know, we do expect a pilot from us. So This is just a draft for tonight and You know get you thinking about it and we can revisit it at a Future meeting sounds wonderful. Have you seen this thing? Would you be able to Maybe even add to this list but mark the ones that do and don't participate in the pilot That would be wonderful That's excellent, I think this is wonderful put it at the forefront and yes, it may require, you know substantial effort On all parts, but I think in the end it'll be very worthwhile and uh straightforward Anything else on the pilot policy? if not approval of Licenses permits vouchers and applications I make the motion to approve payable warrant 24 g o 8 with checks 23 4 38 to 23 478 For payables in the amount of 354 290 dollars and 95 cents payroll warrant 24 dash o 8 for payroll from september 24th to october 7th of 2023 Paid on october 11th 2023 in the amount of 59,250 and 59 cents and the a ch payment number four to vita For fisher road culvert loan what's that Any discussion Hearing none those in favor i motion carries Approval of minutes from october 18th 2023 wow i had a What do you call that when you jump ahead in time? It should say october 2nd I make the motion to approve the regular select board minutes of october 2nd 2023 As a as presented to us this evening i'll second Will you approve the discussion? If not those in favor all right motion carries Round table floor I was just going to ask if we wanted to discuss as a board and further elaborate on Last week janet richardson last select board she had mentioned about the roads and the concern and People that she knew and the condition of the roads I wondered if we wanted to discuss that further or if you have any update from tim as to whether some of those locations have been looked at and dealt with trace road has Been complete in fact there's a note on from porch forum wonderful. That's good. People are happy with it same with the Muzzy road. I know there's another one that got a lot of interest. So there's great. They're moving along on those That's wonderful. Good to hear That was it for me but I think there was also paint turnpike north And we're still waiting for the state to give their report for Yeah, doing anything correct. Yeah Yeah, that one's on hold awaiting the state Hey joe I'm good. Thank you door uh In the coming weeks, uh, I'll be bringing to you the Revisionings to the animal control ordinance um I know something that's been on my radar for years even before Last time I was on the select board Needing to take a look at that ordinance and do some updates to it. So I'll have some proposed updates for you coming up Last do we the economic development council met to review the Gary Montpelier, which is the the comfort in tax stabilization application um That was approved by the economic development council and will be coming Um before us at the november 6th meeting for approval Um, and also keeping in mind next meeting at the november 6th meeting will be the pre town meeting on the five uh bond boat initiatives And that will be held at the school That is Thank you tour uh Executive sessions. Do you have a right away? Oh, yeah, that's right. Yes. Uh, That's right. Addison drive Two locations on addison drive. This just came in this afternoon 76 addison drive 94 addison drive um It's consolidated I'm using a contractor to install underground Um cabling Uh across the street in those two locations. Um I don't believe tim has had a chance to look at that yet So I would recommend approving on the condition that He approves it That's just they're going boring to the road Okay And I'll make their motion so moved Any further discussion All those in favor all right Motion carries And we do have executive session for um assistant treasure hiring in accordance with Not many yeah one vsa 313 a3 then also for contracts which Uh, we I do um moved that Premature general public Knowledge would place we declared place the select board Involved at a substantial disadvantage And that is motion second Your second second All those in favor going to executive session for personnel and contract not quite yet. This is just the premature public knowledge All those in favor of that all right Motion carries Now I move to go on to executive session for assistant town treasuring in accordance with one vsa 313 a3 and contracts Uh one vsa 313 little a one big a second Any discussion all those in favor all right Okay Motion carries Executive session I make the motion to exit executive session and re-enter a regularly scheduled select board meeting See me second Further discussion all those in favor. I Entertain a motion to adjourn no action was taken on an executive session and I will move to adjourn second All those in favor. All right We are adjourned