 Hello, everybody, and welcome to our Seesaw PD lunch and learn session all about the admin dashboard in today's session. We will be showing you school leaders how to use your administrator tools within our Seesaw admin dashboard and to supercharge your engagement with your school to foster those strong school climate and relationships and build those supportive relationships with your staff students and your families. I am Mia. Hello, hello. I am the training and professional development specialist here at Seesaw. I have been with Seesaw for about a year, and prior to joining Seesaw full time to work with amazing educators like yourself. I taught kindergarten in the Chicago public school system for 10 years where I use Seesaw avidly with my students. I do have some of my amazing colleagues joining me today. So in the Q&A and in the chat. I do have Emily Hannah she is an implementation consultant and Yvonne post and I have one more person that is going to be actually co presenting with myself, and that is Holly so I'm going to turn it over to Holly to introduce herself. Hello everybody. My name is Holly. I'm the digital learning coordinator at Bloomington public schools in Bloomington, Minnesota. So I did see some Minnesota folks saying hello in the chat so hello everybody I think I saw Beth. Hi Beth. I'm super excited to be here. I'm a huge avid user of Seesaw. Our district's been using it for six to seven years now and I love the admin dashboard so I'm so glad I was invited to co present and share with you how we're using that in our district so thanks for having me. Great. So I'm going to get us started today I'm actually going to stop my video so that you can really focus on the slides and all the information that we are presenting here. Alright so I wanted to start with a little turn and talk so when we're doing this virtually you're just going to put your responses in the chat. As administrators or leaders in your school or district that you have a number of responsibilities your job is to help hundreds and of staff and students and parents with so many things on your plate. Our question to you is, what do you prioritize as a school leader, go ahead and drop your responses to that question in the chat I'll give you about a minute to go ahead and think about that and drop any responses that you have in the chat. I'm coming in I see some SEL yes relationship student engagement. Let's see clear communication. Yes. Curriculum. Student and teacher needs. Some people say relationships maybe building relationships with your staff and your student your families are priority. Maybe it's a priority for you being physically present in your classrooms and having that visible presence. High expectations data informed practices are some other things that you might have considered or identify as priorities throughout your building. Research shows that schools achieve when principals promote collective ownership of school outcomes and provide consistent supports to staff students and families that need it. So we're going to spend our time today. Together looking at how seesaw provides the tools to support you in fostering engagement and relationships. So here is our objective for today you will use the admin tools on seesaw to supercharge your engagement with your school and in doing so, you will foster a stronger school climate and supportive relationships with your staff your students and your families. So here is our agenda I like to call it our roadmap how we're going to get there so we are going to begin by giving you an overview of the features of the admin dashboard we're going to walk you through how you can view different method metrics via the admin dashboard and how you can use those tools to gain data driven insights. After that we're going to discuss how you can engage virtually with your school and then finally to wrap it up we're going to talk about how you can send those school why announcements. So I'm actually going to switch it over to Holly she is going to begin sharing her screen she's going to take over and she's going to jump into viewing metrics in multiple ways. Alright, so for this piece we're just going to review how to get into your admin dashboard. So when you go to seesaw.me you're actually going to click on I'm a seesaw for schools administrator underneath your options there when you're logging in from your computer. And we've got a little demo for you here administrator sign in and you are in. So we're going to talk now about what happens once you are in so once you get into that admin dashboard. What do you see. So across the top are sort of all of your options so we're going to start looking with the overview tab but you've got a ton of options to look at engagement for your students your teachers your families and look at what's kind of going on in that in that space. So when you're on that overview tab that very first tab, you're going to see your engagement statistics for the last seven days so posts added any comments that were made likes of students and then visits by your family members just for those last seven days. And then that overview tab is a random selection of 28 student posts and so you can kind of use those arrows to look at a random selection of 28 posts or things going on within your school on seesaw. Now we're going to bump over to the analytics tab so the second to the last one from the right and this is really going to give you some more in depth data and so what's really nice about this is you can see all time data which is just I think so big when it talks about impact seesaws having on your building when you're able to see the number of total number of posts added the comments by students the visits by families it just really helps you feel that impact of seesaw on your building that other nice thing about the analytics tab is that you can sort by date so you're able to go into the start date and end date and look at that impact over time maybe you want to look at just a quarter of the school year and see what your data is looking like so it's a really nice feature to be able to dig deeper into your data. Now we're going to go back to the beginning of all those options across the top and look at that classes tab. The nice thing about the classes tab is that you can use those little arrows at the top where we have that highlighted in orange to sort by some different, some different things so what I love to do on this tab is go ahead and sort by posts added. And it shows me right away which classes are really engaged in seesaw, which classes have there not been a lot of posts in lately and then we can start to ask why that might be. I love sorting by family visits it's nice to see like, which of our classes have the most family visits and then again asking that deeper question of why, and having those conversations with teachers and teams of. So in those class has a lot of family visits. How is that happening or what's happening or what are some of the strategies the teacher is using to help that happen. You can also sort by total posts in the class over time and enrolled students and connected family members. We're also going to look at connected family members in the students tab but this connected family members lets you sort to just see how many family members are connected total in the in the class. The teachers tab again lets you sort by last sign and date so you can quickly see who in my building is using seesaw. There might be teachers that use it in the last hour there might be teachers that haven't used it all year and that's really good information for us to have as we think about who's really engaged and using this tool. The other thing I absolutely love about the teacher tab is being able to see who from my building is involved in the larger seesaw PLC. So who are my seesaw certified educators who are my ambassadors who are my pioneers, and we all want those types of people in our schools and our buildings because they really are our ambassadors they're sharing how they're using seesaw they are spreading the good word about seesaw So if you're kind of scrolling through that teacher tab and you're not seeing many of those little seesaw certified educators or pioneers or ambassadors that's a great administrator goal is to think about how am I going to get some teachers from my buildings into that larger PLC to really spread their use organic use of that tool. Now under the students tab we are able to sort by post added by the student we're able to sort by family visits, and this is where we can see connected family members so this is so important. I would say after that first month of school to get into this tab, sort by connected family members and see which are my students in my building that still don't have a family member connected. We want all of our students to feel. I heard many of you guys mentioned the SEL component of seesaw we want all of our students to feel connected to their, not only their teacher but their families and seesaw and so really important to go into that students tab and check on who still needs a connected family member and then do what we can as administrators and leaders to help that happen. The other thing I do love in this first column here is sorting by posts. This kind of tells me like, is the teacher sending out activities and is this is the student submitting posts so some of my teachers might be just using seesaw for the communication feature but they're not sending out a lot of activities. This is a quick way to check our posts happening by students which is good to know as well. I don't know about you guys all the admins out there but I love getting my weekly summary of what's going on in my building so this comes in on Sunday night for me. And it's just a great way to say see like who who's posting who's who's really engaged in seesaw. It's good to see how many parents visited this week the number of comments. I like to look at my top five and then even use this as a celebration moment so I have screenshotted this weekly update many many times and sent it out to my building and said, way to go Mrs blank for your engagement and seesaw this week we're really proud of you. Good work, proud of your students so it's just a great way to see that quick snapshot. And my favorite is when I look at this weekly update and see a teacher I hadn't seen in the top five yet, and it's just a really exciting thing to see and then share. All right, we are going to explore so I'm hoping it's going to let me share my screen now so we'll try that out here. I was talking to Mia too much before we got going and testing out my, my screen sharing just chit chatting away. All right, let's see here. Okay, I think it's going to let me in here. I have a question in the chat while you're doing that Holly about the weekly update so if you are an administrator on for seesaw you will receive those automatically they come on Sunday nights. See if there are any other questions while we're waiting. It's looking like it's going to make me leave the zoom meeting and come back in to be able to share my screen so I think that's worth it because I've got some books. Right back. Alright, so while we're doing that, let's see if there are any questions in the chat that needs to be addressed here. Okay, so I saw a question the chat from Rosie regarding how, what are the norms for seesaw classes I think that depends on a few factors. The grade level that you teach and also whether you are a self contained teacher, or you teach departmentalized classes. So it we suggest for grades pre K through to that each grade level if you are self contained has their own seesaw class, and each student is in that one seesaw class. So if you're a specialist teacher, or if you are departmental you may want to consider setting up your classes based on subject area or the specialist class that you teach for those older grades it's much easier for those students to be able to switch back and forth between the classes so just some suggestions. Let's see what else we have here in terms of questions. I have a question about our professional learning community, and I see that someone answered that there are three different levels pioneer everyone is invited to be a seesaw pioneer so once your, your teachers your staff have kind of master those basics, then they are invited to be a pioneer community and then from there they're filtering in as an ambassador. If you are however an administrator and you notice that you don't have anybody in that professional learning community, you can fast track a few teachers to become a seesaw ambassador. As well, and then after ambassadors have been ambassadors for, I believe it's three years then they will be converted to seesaw certified educator. All right, it looks like Holly is back and I do see your screen Holly so yay. Awesome. Sorry about that everybody worries. It happens. So we're just going to do a quick little explore of the analytics tab we were talking about so like I had mentioned before across the top we can see all time impact so how many posts how many comments likes and family visits. And then as we scroll down we can look at some different pieces of data. So this right away when you come in it's going to default to 28 days worth of data and so you can look at your posting your weekly items weekly feedback as I hover over these it's going to give me more specific statistics. So the weekly feedback you're looking at your comments and your likes, and then the weekly parent engagement. So I like that you can see connected parents and you can see parent visits. It is really nice to be able to change what you're filtering here so if I want to change to maybe the beginning of the school year and look at our growth over time, I can use these arrows to go backwards so I'm going to change this to September 1. Keep the end date current. And this is what we want to see right we want to see that over time, our total items are going up sees us being used more. These dips will kind of happen around me a break that's a break for us here in Minnesota and then Thanksgiving break you can see some of those dips weekly feedback again you're going to see the dips when you don't have school. And then the parent engagement. So for me, as I was looking at this and prepping for this presentation, I'm noticing that parent engagement has gone down since the beginning of the school year so that's really important for me to, you know, talk with my teachers talk with my other tech leaders in my building and ask why that might be happening why is our parent engagement down maybe they got really excited and involved in the beginning of the year. It's starting to not I don't know if it's like it's the nuance of it has or the newness of it has rubbed off but what's going on with that and how do we get that engagement back up so just like all with all data in schools we want to use the data to make informed decisions and to reflect and so for me personally a big reflection here is what's going on with our parent engagement. Okay. So we're just going to throw a discussion question out and you can respond in the chat. And our discussion question is in what ways will you use seesaw to gain data driven insights for your school or district. So I'm seeing supporting teachers that need more support, which parents aren't connected, which teachers are using it effectively. And building usage that's such a great point Beth is that if you are an administrator across multiple dashboards or across multiple schools, you can kind of compare school to school, what your data is looking like and then, you know, engage with that school that has great data and talk about what's working how are you implementing seesaw differently than a school that that might their data, their data in their dashboard looks a little bit different. Celebrating successes, measuring student posts encouraging teachers and families, lots about families being connected that's such important data showcase our in house PD leaders. All right, thank you so much Holly so we're going to go ahead and switch over. And now that you have an overview of the dashboard, you know, the type of metrics that are available. We would love to jump into how to virtually visit classrooms. I want to make sure that everyone can see my slides now so you can just put like a thumbs up in the chat if you are able to see slide that the slide that says part three virtually visiting classrooms. Great. So virtually visiting classrooms means that you can see and you can actually engage with the learning that is happening in your building from anywhere. So through the admin dashboard you are able to actively participate with teachers classes and students. You're able to view student learning in a specific classrooms in order to really gain data driven insights in order to improve engagement throughout your, your school. One of the quickest and easiest ways to do this is by engaging with those recently added post directly in the overview tab of your admin dashboard. So as a reminder, in that overview tab you will see a sampling of the recently added post over the past seven days and directly from here, you are able to provide a like or a comment on those posts in order to start engaging with those classrooms and those students. And then to start to develop that presence that online presence and build those relationships. Just a little bit of background here these posts are a sampling from your most engaged teachers. This is a great way to quickly see and celebrate those teachers that are highly engaged, and that are using seesaw, most often in on your dashboard. If you would like to visit and engage with specific classes, you can do so in two different ways. So the first is going to be through the classes tab so you'll just click on that classes tab. And then what you're going to do is you're going to tap on the name of the class that you would like to virtually visit and engage with the other way to go to a specific class to see the learning that is going on and to engage is through the teachers tab. You can either go as I mentioned through the classes tab or the teachers tab. And when you're in the teachers tab you're just going to tap on the class name underneath the name of the teacher. And whatever way that you decide to jump in it's going to take you to that specific class that you collected that you select excuse me and you are going to be put into the journal view for that class. And this is where you can scroll through you can see all of the posts or the items that were added to that class. Another thing that you can do from this journal view is you can view posts by specific students so you can see here on the right. You can click on the name of a specific student, and you can take a look at all of those posts that that specific student has added to see saw this might be beneficial maybe if you have a parent meeting. A specific child's family member you just kind of want a little bit more background about what's going on academically with that child in that classroom. So on any post you can like and you all you have to do is hit that little heart that you see there and this can be done in the journal. This can be done as I mentioned from the posts that are visible in that overview tab, but you can hit that heart icon to like a post, or you can go a step further and you can comment by selecting that speech bubble. And from here you're able to either type of comment or you can also leave a an audio comment as well. This is very powerful because this allows you to reach your younger students that aren't necessarily reading those diverse learners. So you can really engage with student work and learning that's going on in a specific class. So visiting classroom virtually and engaging with student work is great because it allows you to start to build that presence throughout. This is a great way to kind of check in to see where you can set a perhaps a school wide goal or value or academic focus. This allows you to virtually visit and see where your teachers and your students are around whatever that's that school wide value or goal is that you have set you can kind of actually see what's going on in that classroom. And to get back to your admin dashboard, you can easily switch by clicking on the profile icon that you find in the upper left corner, and just going back to your seesaw admin dashboard by clicking on the name of your dashboard. So if you have a comment really does go a long way. Little ones get so excited when they receive that positive encouragement from all of the adults in their lives and especially from the principal or the, you know, the tech administrator or coaches and leaders in the building. Even just spending a few minutes every day as little as five minutes has a big impact on morale on student achievement on relations strengthening those relationships. So some things I've heard from administrators is, you know, every week they just put a calendar invite and they spend maybe 15 minutes. And each week they choose different classes for the week in the month they will probably cycle through all of the seesaw classes in their building and they just spend 15 minutes just providing a like or a comment and engaging with the learning that is going on within those virtual classrooms. So just to reiterate the benefits of virtual visits they're great for reinforcing those school values, maybe as a leader and administrator in your school you set a goal. Now that the school year is kind of up and in full screen in full swing you set a goal to have your staff, more deeply engaging their students or maybe your goal is more critical thinking in the classroom so you can virtually visit those classrooms you can see posts that students created within seesaw, all those multimodal tools really to allow you to get a glimpse into the learning and the thinking that is happening in the classroom from just about anywhere. You can also celebrate those accomplishments, celebrate student growth and those teacher accomplishment and virtually visiting classroom really allows your students to get to know who you are you can show your personality you can build those relationships. So there's a number of different benefits. So I'm actually going to jump in and show you how and to virtually visit and how to engage with the work in your seesaw classes so as I mentioned one of the quickest and easiest ways is to do it directly from this overview tab I'm in my admin dashboard. You can see here, if I scroll through I see a sampling of posts that have been added, I can go ahead and click that little like and add a like, or I can go ahead and click the comment feature and I can comment or I can either add that audio comment as well. However, if I want to be more intentional and if I want to visit specific classes as I mentioned I can either go through the classes tab and click on the name of the class or I can go through the teachers tab. And I can go ahead from there and click the name of the class as well so I'm going to go ahead and go through classes, and I'm going to scroll down here. I'm going to go ahead and visit this class here I'm going to select on that name of that class and what that's going to do is that is going to pop me directly inside of that seesaw class. I can scroll through that class journal I can see what this class is working on here. I can see that they're doing some work SEO work around what makes a good friend. Before I can also look at the work from a specific student so maybe, you know, I have a parent meeting with a specific student I kind of want to see what they're working on. I can click there and I can see all of the items that that specific student has either been tagged on or posted. So, when I do leave a comment for a student, there was a questions about how students see them so students do see those comments in their comments they will receive a notification. But the amazing thing about comments is also if the teacher leaves a comment, or anyone actually and they send that post back as a draft to their student those comments will actually open up in the work. So, that's very beneficial. If you're having students work on work on some work for improvement purposes but this is would be how you would comment, and you can just leave that type comment. Or you can also leave an audio comment for those students as well. So I'm just going to post that. And then if I hit the speech bubble and hit this microphone here that is how you leave that audio comment. And that just converts that comment to an audio file which shows up underneath that student post, and our students have to do is hit that little play button to go ahead and play that comment. All right, so to wrap up we are actually going to jump into school announcements. So I am actually going to stop sharing and I'm going to pass it back over to Holly. There we go. All right, can you see my screen. Yes, perfect. All right, and I just did want to say just with what Mia just shared as a current administrator, just that presence as an administrator in the classroom we know that in a brick and mortar classroom like our teachers love to see us around the building to see us in their classrooms. And we can do that in our virtual seesaw classrooms to to have that presence. And that's felt by our students that's felt by our teachers and so I just love that we have that ability and we can do that from anywhere we don't have to be in the building to be present in those virtual seesaw classrooms so I love it. All right, school wide announcement so this is just going to walk you through how to do a school wide announcement so going to that final tab in the admin dashboard the announcements tab and clicking on new school announcement. Here you are able to go ahead and filter by teachers students and families so is this a message just for teachers is it just for students is it just for family members or maybe it's for everyone. You can go in and edit the classes you'd like to send the message to and I will show that during my quick demo. You are also able to really do a dynamic message by adding anything in that seesaw creative palette so when I click on add attachment I get all of those options I get normally and seesaw to add a video to add a image, all of those great options and multimedia tools. And the other thing I love as a as an admin on a seesaw dashboard is the ability to see who has seen my message so as the principle of the school if I'm able to send something out I can see how much engagement I've gotten back by looking in that bottom right corner at who has seen my announcement. This is a teacher and student view so as a student or teacher they're going to go to that inbox tab click on school announcements and that's where they will see the messages from the family view when they're under their messages tab they will just see a new message there. And they can see this is it'll say the name of the administrator or or leader there so they'll be able to distinguish between the teacher message or the school wide announcement. One thing to note and you'll see this in the orange box here is that families cannot reply to the messages we send out school wide in the announcement tab so it's more just that one way communication of here's what's going on from that principle or admin perspective. And then, if families need to follow up they can always connect with teachers to do that. One thing we all love about seesaw is the translation tool so the seesaw translation tools are available for families with devices set to a language other than English, and families will get that little notification to press see translation, and they'll be able to see that school announcement translated in their language of their device, which I love. In the defense of announcements, we're able to create an environment where all students and families know they are welcome. It shows your personality so for me showing my personality in a video that I might attach to an announcement students can see that families can see that there's a big difference between just sending text and actually sending a video of what you want to say or sending it to students teachers or families, and just again establishing that culture where growth is acknowledged and celebrated using those announcements. All right so quickly I'll go ahead and show you how we do this so once you are in your seesaw dash admin dashboard it's the very last tab called announcements. You can see I send something just out today to remind my families that there's no school tomorrow. But I also added on that personal touch of the video so not only do I send the text which can translate for our families that have devices in another language but also just that personalized video message and just wishing families a great long weekend. So let me go if I want to create a new message to new school announcement. And here's like I said where we can toggle on is it just teachers and students is it just families. For me it's often families just families that I want to send an all school message to. But if I want teachers to have the fyi about the message I'll click teachers on as well so that they know what I sent to families. And then you can go ahead and go into the edit classes. Right now it's going to default to sending it to everyone including all your specialist classes your English language classes and so I almost always on select and then just go click on my actual homeroom classrooms to send the message to. Go ahead and type your text I always always would advise having text because we want that translation feature for our families on the back end. So I almost always do text and then when you click on that at attachment is where you can add the photo, a drawing if you if you want to show your creative side, a video and upload a note and a link. I'm going to go ahead and just click send now when you're ready. And as you saw previously we kind of looked at it from the family view what they will see. Okay. So let's discuss quickly in the chat. How will you use announcements to build culture at your school. I'm saying it might be more effective than our current messaging. For me that's absolutely true so my families actually check CISA more than they check emails from me. It's crazy I'll send something out via email to my families and get almost no interaction. And then when I send it through CISA, there's all sorts of interaction and so I think if we're training our families to use CISA as a communication tool in our classrooms it just makes sense as administrators to also use that same type of communication. All right, let's see. We see it just connecting with families promoting school events, sending out flyers consistent communication from the school, keeping everyone informed. Well, we made it through great job. Thank you so much Holly. So we covered a lot we talked about the features of the admin dashboard. How to view metrics in multiple ways, how to use that analytics tab to gain data driven insight there was a question in the chat that I don't know was answered there was a question about that. Data in the analytics tab that data is related to usage to student usage so post comments likes. If you would like to see data related to academic progress, you can virtually visit each class and go ahead and click on the progress tab to view and from that information by specific class and that information can be downloaded as well. We talked about virtually engaging by providing likes feedback comments on student post, and also the benefits of sending those school wide messages. So as we wrap up I would love to leave you with just one final to do. So your exit ticket which you can drop in that your response in the chat is what is one way that you will use your admin dashboard in the next week. So if you want to talk about the response to that question and I'll give you a minute and while you're doing that I'll see if there are any questions and responses. All right. So, thank you Curtis said just starting to establish that present and building those relationships with school students by commenting and liking. Julie said she's going to do the same thing as well Danielle creating announcements. I'm sorry using those school that announcement feature. There was a question about scheduling announcements that is not available at this time. But thank you for your feedback we will pass that along. All right celebrations, yes, sending video yes that's the powerful thing about announcements you have access to all of those amazing multimodal tools. Thank you to share a number of things with your teachers and your staff. All right, thank you all. Before we do sign off, I do want to make sure that everyone is familiar with our resources for teachers page. And I'm going to drop the link to this page in the chat but here you can find information on the admin dashboard information on how to set up or your classes for the year how to archive classes. And also, there's a link to all of our PD resources as well so if you need any additional info just head over to that page I want to thank everyone for joining me today. As a reminder, if you did join late or everyone who's attending this session will receive a recording 24 to 48 hours after the session is complete and you will also receive a certificate of completion so thank you so much for joining us today. For this admin lunch and learn.