 Welcome back everyone to the Capitalist City Council meeting. It is Thursday, June 10th. And before we get this ball rolling, no pun intended on the red ball, but we'll talk about that in a second. Chloe, who'd like to say a few words? Absolutely. Thank you, Mayor Brooks. Hello. Welcome to the Capitalist City Council meeting in accordance with the California Governor's Executive Order in 2920. This meeting is not physically open to the public, but Council and staff are meeting via Zoom and there are several ways for the public to watch and participate. Information on how to join the meeting using Zoom or a landline mobile phone, along with how to submit public comment during the meeting tonight, is available on our website, cityofcapitola.org, and on the published meeting agenda. The public can also stream the meeting live on our website. As always, the meeting is also cablecast live on Charter Communications Cable TV, Channel 8, and is being recorded to be rebroadcast on the following Wednesday at 8am and on Saturday following the first rebroadcast at 1pm on Charter Channel 71 and Comcast Channel 25. Our technician tonight is Alice. Thank you so much, Mayor Brooks. Thank you, Chloe. Okay, and if you can please join me in the Pledge of Allegiance. I pledge allegiance to the flag of the United States of America and to the Republic for which it stands, one nation under God, indivisible, with liberty and justice for all. Thank you very much. Okay, we're now going to move on to item two. This is presentation, and I have the honor of introducing our proclaiming June 2021 as Elder Abuse Awareness Month, and I just like to read a few words from the proclamation this evening. So I'd like to present the City of Capitola's Mayor's Proclamation, designating June 2021 Elder Abuse Awareness Month, whereas today is the system of collaboration among the Human Services Department, Adult and Long Term Care Services Division, the Santa Cruz County Sheriff's Department, the Capitola Police Department, the District Attorney, Seniors Council, the Long Term Care Abundance Program, Public Guardian Program, and many community service partners to prevent abuse, protect the victims and prosecute offenders who abuse our elderly, and whereas we as a community come together each year to dedicate ourselves to providing a safe net for elderly citizens to keep them safe from abuse, neglect, and exploitation. Now therefore, I, Yvette Brooks, Mayor of the City of Capitola, dear, do hereby recognize June 15, 2021 as World Elder Abuse Awareness Day, and do hereby proclaim the month of June to be Elder Abuse Awareness Month, and encourage all citizens of the City of Capitola to join me in this observation. So thank you so much for staff and for the folks who asked me to bring this forward today. I think we might have someone here who'd like to say a few words. Larry? Oh, is that you, Gabriel? Yes, good evening. Hi. My name is Gabriel Baraza. I'm a senior social worker with the County of Santa Cruz Adult Protective Services Team, and on behalf of the Adult Protective Services Team of Santa Cruz County, I would like to thank the City of Capitola for this proclamation. Our team investigates allegations of abuse, neglect, self-neglect, and financial exploitation among older adults and dependent adults throughout the county. We partner with these older adults and dependent adults to offer them support, guidance, advocacy, and assistance navigating complex and challenging systems. We endeavor to reduce the risk and safety and enhance the safety for all community-dwelling older and dependent adults in Santa Cruz County to make sure that our older residents can safely age in place, living in their own homes, or any preferred location. The issue of elder abuse is significant, not just in terms of the impact of the individual and systems, but also the scale. This issue is certainly growing with an ever-increasing aging population. According to the National Council on Aging, roughly 10% of Americans over the age of 60 have experienced some form of elder abuse. Various studies estimate that the issues of self-neglect adversely affect someone somewhere between 10 and 21% of American older adults. Keep in mind that these studies estimate that only 4 out of every 100 incidences of elder abuse is reported to authorities. This highlights the importance of events like this, raising awareness about elder abuse, and the programs that are designed to intervene with elder abuse. This will increase attention to the realities faced by many of the older adults living in our community. And this awareness can also ease fears around seeking help or support, and hopefully they will create a community where we can all come together to work toward the elimination of elder abuse. Thank you again for this proclamation. Thank you so much. It is an honor to be bringing this floor to this very, very important cause. Okay, now we're going to be moving on to item three. Madam Mayor? Yeah, it's sharp. I just wonder if I can make a comment. Please. Yeah. So I've been associated with a senior counsel and advisory group for a number of years. And one of the agencies that's part of the senior counsel is senior legal services. And, you know, since I run across a lot of people in this town, I've come across situations where seniors have been abused in legal issues. And that particular service, which is part of the senior counsel, has actually come to their aid. And believe me, if you're an elderly person trying to negotiate with a landlord or some other situation like that, having that kind of help, which is free, really is a great bonus. So I see Graeber will shake his head. Senior legal is an extremely valuable partner in helping many of our clients to receive justice, whether it's through litigating with landlords who are sometimes not very responsive to the needs of senior citizens or helping us with elder abuse, financial abuse cases, they're extremely valuable. Thanks, Gabriel, for bringing that up. You've had much more experience than I, but when you need legal advice and these guys could help you, I've just seen so many cases where it's just been actually great. So thank you. Gabriel, thank you again for your time this evening. Sure. Thank you guys. Have a great night. You too. Okay. So now we're going to be moving on to item three. This is a report out on closed session. I'll turn this over to our city attorney. Thank you, Mayor Brooks. Closed session was held on the items listed on the agenda and direction was given to staff direction. Thank you. Now on to item four for additional materials. Do you have any additional materials? This afternoon council did receive one additional material regarding item nine. Thank you. Okay. Now on to additions and deletions to the agenda. Do we have any additions and deletions? Staff has no changes this evening. Okay. Thank you. And item six for oral communication on non agenda items or consent items. Item seven for staff or city council comments. Council member Peterson. Thank you. I just wanted to take a moment to share at the ambag meeting last night. The association of Monterey Bay Area government. We had kind of our initial introduction to our six arena cycle that we're going to be entering in 2023. It'll run from 2023 to 2032. I believe it is. And over the next two years, we're going to be working towards receiving our actual arena allocations. And there's a lot of things that ambag is going to be doing. They have a fantastic staff that's willing to come and present to us on this process leading into our six arena cycle. A lot of the jurisdictions throughout the state are already getting some preliminary numbers and they're seeing their arena numbers sometimes double or more. And so we can anticipate that we may be seeing some really high numbers in this coming cycle. So I just wanted to share that that is something that ambag started the process of last night. We are in early consultation with HCD on our sixth cycle. And there's going to be a lot going on between between now and 2023. So I just wanted to share that as a just an update. And if anyone is interested in having ambag staff come to present to us on our on this process leading into the six arena cycle that she has offered to do that if we are interested. And that's all for me. Thank you. Member vice mayor story. Yeah, thank you, Mayor Brooks. I wanted to report to the council. The last from the last meeting of the art cultural commission, particularly concerning the items concerning banners in the village. As the council may recall, the BIA had proposed some banners that a few meetings a few weeks ago. The council referred that item to the arts commission. The arts commission met with representatives from the BIA. And they in collaboration had proposed a pilot project of submitting. Let's call them dual banners where the BIA would develop some banners that would have meet their needs in terms of marketing. And the arts commission would share some banners that would include art that they would choose. For example, maybe the winner of the annual plein air art exhibit would be represented on one of the banners. But, you know, there was a potential thought that there's a lot of potential to that idea, but they were going to start with just a small pilot program to see how it, you know, is maybe received. The most difficult issue was concerning timing with the BIA with the summer season coming up was eager to move fairly quickly. But because the council, you know, it does not have a meeting in July and in June 24 is the next meeting before, you know, almost another a month break. That we would try to have our commission and the BIA would have renderings of templates develop and will present something at the June 24 council meeting for consideration. So I just wanted to give you an update on that. Thank you. Thank you, vice mayor. Councilmember Bertrand. No, okay. I just had a quick announcement that on June 17 myself and the three other. Everything's okay. The lights are strong. June 17, 6 p.m. myself and the three other mayors will be holding a mayor's town hall series and it's going to be hosted by Thomas Sage Peterson for speak the change podcast. Okay, any other comments? Councilmember Bertrand, you put your hand down. Okay, so now we're going to move on to item eight consent items, all items listed on consent will be enacted by one motion in the form listed below. There will be no separate discussions on these items prior to the time the council votes on the action of less a member of the city council request a specific item to be discussed separately. But any council members like to pull an item? Vice Mayor Story. I wasn't asking to pull an item, but I have a conflict on item F since I am a member of the BIA and subject to the assessment fees that I would like to ask for a separate vote on that item so that I can refuse my sound. Thank you. Great. So can I have a motion then for consent items eight a through E? Okay, I love that. And a first from Vice Mayor Story and a second from Councilmember Bertrand, item eight a through E. Can I have a roll call for you? Vice, excuse me, just trying to catch up here. Councilmember Bertrand. I agree. Councilmember Kaiser. Aye. Councilmember Peterson. Aye. Vice Mayor Story. Aye. And Mayor Brooks. Aye. Okay, now can I have a motion for item eight F? Who moved for eight F? I have a second from Councilmember Peterson for item eight F. Can I have a roll call, please? Yes. Councilmember Bertrand. I agree. Councilmember Kaiser. Aye. Councilmember Peterson. Aye. Vice Mayor Story is recused and Mayor Brooks. Aye. Okay, and you'll have to forgive all that item passes with a four one. And if you'll forgive me, I did not ask if there were any staff comments. So I'm going to go ahead and go back to item seven for staff comments. Do we have any comments from our staff? I do. We have, I think, three different comments and then I will keep it relatively short. The first one is, as I mentioned at our last meeting, the library is going to be hoping, hosting its virtual grand opening is coming Saturday at 10am. Everybody is welcome to attend virtually. The mayor, myself, as well as a few other dignitaries will be speaking. So make sure you tune in. We're all really excited to see we've got some great covers today in the newspaper about the new library. The second thing I was going to share with the community was as came up earlier this evening was there is a giant red ball in town that you may have noticed. So this ball is a 15 foot exhibit that actually has been traveling around the globe for several years been shown in more than 26 cities and I think three different continents. And it's really intended to just be a sort of a fun, well traveled piece of public art that moves around the community and we were lucky enough to get it here in Capitola today. The ball is going to be moving tomorrow to Watsonville and then over the weekend it's going to be going to Santa Cruz where it will be at the mall to help them celebrate their 25th year anniversary as well as I think down on the beach one day. So that's what the big red ball was you saw out there today, really fun and you can look it up a big red ball project online if you want to learn more. And then lastly I think a public works director has another short item to share. I just wanted to announce and I think everybody might know already that we are working on a program to kind of develop a formal program for the outdoor dining that is going on the village. One of the items we're trying to collect information is a public information public opinion on the outdoor dining. We currently have a public opinion poll that is out and will be open for another week and a half or so and information to get to that poll is contained on our website at www.citycapitola.org. Right on the front page you'll see it says outdoor public outdoor dining opinion pool. Thank you. I apologize again for skipping over we have so many great things to from staff this evening so again my apologies. Okay, so we're going to go back to item nine general government nine a we're going to receive an update on the pandemic. All right. So I'll be covering that this evening. Let's see if I can pull up slides. Can folks see my screen. All right. So this is a chart that I think everybody is well familiar with and it shows the epi curve for our county. Interestingly, it is not interestingly great news is that you can see we are essentially very few cases have been cropping up here in recent weeks. We're currently down to 47 known active cases, which is quite an interesting number because when we went back and looked at our COVID updates that we've been providing council for the last year. We found that almost exactly a year ago. This is what our epi curve looked like for the county and we have 50 active known cases. And so when you go back to the prior slide, you can see this is March, April, May, June. That would be this timeframe in here. And so you can see obviously the scale of the chart changed as we had moved forward as we ended up with days with many more cases than we saw initially. The great news is that the 50 active known cases at that point was moving up and it was getting to be a high and we've had more than that throughout the almost the entire pandemic. And we are now back down below it almost a year later. So there's an interesting symmetry there. This is the case count for the state of California. You can see the really significant peak we had this winter and really a steady decrease all the way down to where we are now with a real low point. And so we're now down to the numbers of like last March. These are the national case numbers. Again, you can see the real heavy winter peak. There was a bit of a surge. It was primarily in the Northwest, both the North Pacific Northwest as well as some of Michigan and showed up some states in that vicinity. But at this point, almost all the states are doing quite well. You do see a little bit of a tail increase there right at the end. And I think that that may be somewhat due to the Memorial Day, the way the data are collected over the holidays, as well as I think Texas may have done a data dump today and added a bunch of cases. Here's a little bit of information. This is from the LA Times. They have a vaccine tracker by County and it shows the vaccination rates by County. You can see how Santa Cruz and the other Bay Area counties are really leading the way along with San Diego and then tiny Alpine County up there in the mountains. Coastal California generally has much higher vaccination rates than the inland areas. Almost all of the high numbers are out of Marin, San Francisco, Santa Clara County. The overall statewide vaccination number is 58.3% of the state. In Santa Cruz County, where it's 63% of the county so far has been vaccinated, which is great news. And in addition, the county recently launched a new vaccination dashboard, which shows vaccination rates by zip code. And you can see here in the graphic, the capital zip code 95010 actually has the highest vaccination rate in the county at 83% of the population. So it's really good news kudos to capital residents for getting out there and helping protect everybody. So this is on the agenda because everyone knows that coming up next week, everything is changing and we're moving beyond the blueprint. And so I'm here to tell you what I know about moving beyond the blueprint and a little bit of what I don't know is that we do know that at this point, the governor in State of California has announced that there's going to be no more tears moving forward and no more business restrictions. So the occupancy requirements, the social distancing requirements, the mask requirements will be going away next week for businesses. There are restrictions as they place our guidance restrictions for mega events, which they define as 5000 people plus indoors or 10,000 people plus outdoors. They do suggest for indoor large events that there would be verification of a negative test or a vaccine and for the outdoor mega events that those sorts of things would be recommended. But as I mentioned earlier, the capacity limitations, the physical distancing requirements would go away. And then the masking requirements would fall back on the city city California Department of Public Health guidance for face cover for face covering. And what that guidance says is that fully vaccinated math people are generally not required to wear a mask. The exception is is in public transportation and then indoor school use settings where it is required. Unvaccinated people are required to continue to wear masks when indoors, but the process is to self attest. So if somebody says they're vaccinated, moving forward, they don't have to wear a mask in businesses of places like that. Now, there is an interesting nuance here is that there's the California Department of Public Health guidance that's out there and then there's also Cal OSHA rules. Cal OSHA rules cover employers in the state of California. And they're the rules, the rules that you have to comply with as an employer. And right now they're saying that independent of vaccination employees are still supposed to wear masks next week. So technically under the rules next week, if you were to go to Not Hill, all the employees should be wearing masks and all the public not. I do understand that Cal OSHA put out some temporary rules, some interim guidance, I think, last week. It didn't make a ton of sense. Last night, I think they revoked it and said that they're going to be considering revisions again next week to try to bring everything in line. So that's the situation right now. Is that if you are an employer, your employees are supposed to continue to remain masked independent of vaccination status. If you're not an employer, if you're vaccinated, you can go out in the public without a mask. For Capitola on June 24, coming up in two weeks, staff, now that we have a little bit more clear guidance about what the summer is going to look like. We're going to be bringing a plan for council review and direction about our summer festivals and events. And then we are tentatively planning to transition for our city council PC meetings in August to in person, which is consistent with conversations that I've been having with other city managers in the region about their plans as well. So with that, I'm available for questions. Any questions from council? Seeing no questions, we can move this to the audience for questions. Let me pull up my clip. So we'll go ahead and take public comment. If you'd like to make a comment, you can raise, or if you'd like to make a comment, send an email now to public comment at ci.capitola.ca.us. Or to speak, please raise your hand now by clicking on reactions and clicking raise hands in your Zoom application or by dialing star nine on your landline phone. A moderator will unmute you. You have up to three minutes to speak. Any questions from our participants? Mayor Brooks, I do not see any attendees of this meeting with their hands raised on this item, and I do not see any public comment emails. Okay. So the recommendation is to make the determination that all hazards related to the worldwide spread of coronavirus as detailed in the resolution. Number 4168 adopted by city council on March 12 still exists and there's a need to continue action. We'll bring this back to council for further comment and a vote. Do I have a motion? So move. I have a first from council member Bertrand. We have a second. I'll second that. Thank you. Council member Peterson. But first and a second. And I have a roll call vote. Council member Bertrand. I agree. Council member Kaiser. Member Peterson, your story. All right. This item passes unanimously. We'll now move on to item 9b. This is the housing for a healthy Santa Cruz three year plan presentation. And who am I training? Is this Randy? Is that your item? Well, first, can I confirm I'm coming through with my headset? We can hear you. Okay. Well, I will etiquette question. Jamie, do you queue me up or should I take over? It's all yours, Randy. Okay. Well, that'll do the formal. Good evening, Mayor Brooks and council members. I'm Randy Morris. I'm the director of the Santa Cruz County human services department. And as of last fall, our county administrator shifted the administrative oversight of the homeless services office as it used to be called to my department. Human services and it's called housing for health. Dr. Robert Ratner was hired and started in the fall. And he is going to give the presentation. I'm going to just say a few introductory remarks and then turn it over to him. I do want to remind your council with the many things you have to do. If you don't track this, we were in front of you last fall to report to you that we had a draft three year framework. That was the end result of a lot of community work and that it was put in front of you to let you know that draft was then going to be vetted further reviewed. We were very closely with your city manager, Jamie, and the community. And why we're back now is the end result of what happened since we came to you, our board, the other three city councils is we completed that process and we're in front of you for what I hope is a very simple vote because we are not asking you to make a vote on any budgetary issues, any policy issues, but just to accept that this is the framework we are going to use together as city, county, and community to organize this work that is very complex, very underfunded, but at least that gives us a framework. So to repeat, you are not being asked to make any decisions that position you to have to commit to anything other than to use this framework together with us and our work going forward. I do want to say one of the themes that we're trying to bring up in our presentations is this issue is very large. It is a byproduct of arguably decades of policies that predominantly are federal and state but some local. And so we are not here in front of you with any illusion that this framework is going to solve this very complex issue and it's an issue that is bigger than the city and the county. What we are in front of you is that which is in our control, which is how we organize our work, prioritize our work, make decisions, we can move the needle a little better, but really we need to position ourselves for what we believe is a future of more federal and state funding to us. And the better organized we are, the better our framework is, the more we're moving in a positive collaborative direction versus, you know, tension and finger pointing and disagreements which often plague these discussions in communities because the issue is so big, it disadvantages us from funding. And I'll just end before turning over to Robert, he is going to walk through the details. We are seeing some positive signals with the turnover of the president. We got a lot of promising signals about new federal funding and in the governor's budget, which is about to be adopted, we have a large body of money that is going to be coming and it's not landed yet, it's not been put out where it will land, but I think this framework that's in front of you, though it doesn't ask you to take any particular action by adopting this when we apply for grant funding and pilot funding, we can honestly say this community, Santa Cruz County, which includes four cities, we together have a framework that we're working under and we're worth you piloting some money with us to try to move some of these ideas forward and you will see in Robert's proposal we have a very large funding gap, but again to end on the positive, this at least organizes us and it helps us figure out how to make decisions better and where to purpose new money when we believe it comes in. So with that said, I hope that makes clear what we're asking for at the end of the presentation is I don't know what the words are, maybe can Jamie remind me, I think just to accept and file and approve that this is the framework we're working with together and I'm going to end with giving a shout out to our colleague Jamie, who is not only a great historian who's been working at this for years before my tenure, but a really great thought partner, so really appreciate your city manager working with closely on this work. So with that said I'm going to turn it over to Dr. Ratner. Thank you Randy and I most certainly can help facilitate that in my capacity this evening to help move this forward with the vote I'll be asking council for that. So Mr. Ratner. Thank you Randy, thank you Mayor Brooks and council members. I have a slide presentation I'm noticing I don't have my share screen on on the zoom, is that something that you all could make available or maybe share the slide deck so I can go through the material for everybody. Yes, let me take a look. You should be able to share your screen. Yeah, unfortunately it does say you're allowed to share the screen, so I don't know. Okay, well we will add live I will talk through the material and if we can get it up and running we'll go through the slide deck then. Randy alluded to this, but we're here to present the three-year strategic framework that the Board of Supervisors in the County of Santa Cruz approved and it's a framework for us to work together with city community partners and interested folks throughout the county to prevent and homelessness and the period of time that we're working on with this framework is from January of 2021 through January of 2024. Randy and I both work for the County Human Services Department and our new division that Randy alluded to is called the Housing for Health Division and we are staffing something called the Homeless Action Partnership, which your city manager has been involved with. I am sharing the screen so let me know if you can see it or not. I just want to make sure. I can definitely see it. It looks like it's a full framework, so a little bit different from the slide deck, but I'll highlight the actual framework as well. The staff that we have in our new division, I was referencing something called the Homeless Action Partnership and your city manager has been very involved with the Homeless Action Partnership for quite some time and it's a required community entity that brings together stakeholders. It's required by HUD, the Federal Department of Housing and Urban Development and enables us to bring in dollars related to preventing ending homelessness through something called the Ketum of Care process and one of our tasks with our new framework was to reinvigorate that Homeless Action Partnership and look at who we're bringing to the table and improving our outcomes together. Randy alluded to the fact that the framework that you all can see on your screen is actually a final version and Randy and a colleague of ours Lisa Benson had presented an earlier draft of this framework to the council and members of your community and we went out and got feedback based on that draft and one of the highlights some of the things that we changed that you'll see in this final version and we're also going to give an overview of some key things in the framework, share a little bit about how the stories we use to describe and understand the problem of homelessness impact our ability to really address the issue we'll give an overview of the gaps that we see the framework calls for us to have certain targets in terms of shelter beds and other kinds of housing intervention so I'll share a little bit about where we are as a community and getting to the goals in the framework and then share a little bit about six month plan that we had for the January through June period the framework calls for us in the county to develop collaborative six month action plan to address slide deck and I'm on the second one, the presentation overview so that's kind of the outline and then the next slide is really about the feedback that we received, number one the original document that we put out there was really complex dense with words, not a lot of pictures hard for people to understand so we really tried to make it easier and clearer in terms of what we're trying to do with the framework folks in the community really wanted us to emphasize the importance of the gaps between the income of people who are living in our community and the cost of housing as one of the major contributors to homelessness so we tried to elevate the importance of that message there was also a strong amount of feedback about moving what some healthcare people call upstream or others talk about is preventing homelessness it's a lot easier and frankly cheaper from a public health and public investment perspective to prevent people from losing their homes as opposed to trying to support them to get back into housing so there was a push for us to emphasize prevention the community asked for us to talk about how health issues particularly behavior health issues and that term often is used for the mental health substance use related challenges and how those contribute to homelessness so we incorporated some more information on that we also wanted to include information about encampments people who are living together often in large groups unhoused and how we can work together with our city partners and community members to address those issues and then finally feedback we received included a message to involve people who have experienced homelessness currently experiencing homelessness and how we approach the issue and design our programs and services so the next slide is a high level what are we trying to accomplish with the framework our overall goal in that three-year period is to decrease unsheltered homelessness in half and then to reduce overall homelessness by a quarter to briefly explain the difference in those terms unsheltered homelessness means people who are without any kind of roof over their head or shelter so when we talk about homelessness in our housing for health framework we distinguish between those with no shelter who are living in tents or in vehicles versus people who are in shelter or temporary housing programs so the framework calls for us to really focus on the issue of unsheltered homelessness getting more people into shelter and on pathways to permanent housing and overall looking at reducing the number of households experiencing homelessness by a quarter so on the slide you can see the numerical goals that we're trying to achieve and we're going to be working on creating public dashboards where folks can see how we're doing relative to those goals over time the next slide is about principles that the community wanted us to follow in addressing homelessness and the guiding principles are that the plans that we come up with should be specific and actionable we should really remember that when we talk about homelessness we're talking about human beings with stories and lives and opportunities to give back to the community and society as a whole and really remembering the humanity of the issues that we're talking about thinking about equity and inclusion when one looks at the data about who's more likely to experience homelessness there are certain groups that racial groups, ethnic groups have certain kinds of health conditions that are much more likely to experience homelessness so we need to reflect on how we collectively are excluding certain groups from access to opportunities and housing and really try to address those issues another point is taking a systematic approach so not looking at just one piece of the puzzle but thinking about how all of us work together and how if you just invest in outreach to people who are homeless but there's nowhere to outreach and to you're not really thinking about how all the pieces in the system fits together another key element is focusing on the data and what it's telling us what's working let's do more of that and when something's not working or an investment is not getting us the kinds of returns we want in terms of getting people back into housing we need to be able to adjust and then really thinking about a county-wide scope how there are significant geographic differences throughout the county but trying to create some consistency in how we approach the issue while at the same time addressing the diversity of the needs in each of the communities and the different populations that experience homelessness the right side of the slide illustrates the targets we're trying to achieve to get to those overall reduction goals around homelessness so on the bottom right side of the slide it shows you the number of temporary housing beds so often people refer to that as shelter transitional housing so presently and this was before COVID-19 and our expansion of shelter capacity significantly before that the community had 440 temporary housing beds so our goal is to get up to 600 before the end of the plan and the sooner we can get there the sooner we can get to the results that we'd like to have rapid re-housing is a program model that involves some time-limited subsidies to get back into housing support them to increase their income over time but helping them pay their rent until they're able to afford it and this framework calls for us to significantly increase those slots and then permanent supportive housing is housing where there's an ongoing subsidy that helps close the gap between the cost of the housing unit and the income of the household and there's ongoing services and permanent supportive housing is typically or a senior who needs that kind of ongoing support to be able to keep their home and the plan calls for us to increase our permanent supportive housing by 100 slots and then above that are some markers that we're trying to aim for with these different kinds of interventions and I'll just globally say the goals are to reduce the amount of time people are in programs while also increasing our success so an emergency shelter our goal is to reduce the amount of time that someone is in emergency shelter and increase the number of people that exit from a shelter program into permanent housing so these are really ambitious goals and we're committed to working toward them with our team and with our community partners and tracking how we're doing and looking for the places where we're getting success and traction and trying to replicate that in other programs we're going to go into the next slide the framework calls for us to have some core areas of action so that the key things we're working on is building a coalition a problem as complicated and with so many different historical factors and issues that contribute to why so many people are on the house requires us to really build a group of people who are committed to addressing this issue so one of our tasks as staff in the housing for health division is to not take on the full responsibility but to figure out how do we work effectively with our partners and bring together folks with different ideas and ways to contribute number two is really focusing on preventing homelessness and I think it's worth elevating the importance of this topic right now because as the pandemic is winding down so many people have been hit hard economically and are challenged to be able to afford their rent the eviction moratorium in California will be coming to an end June 30th so I think we need to work together to help as many families and community members to stay in their homes as possible so we don't see an uptick in the number of people without homes increasing connections so health care connections familial social connections these are all really important ways for people to get back into housing and get the supports they need and then expanding permanent housing is another key objective and then the community asks us to really think about the root causes of homelessness and housing affordability gap the gap between people's incomes and the cost of housing in the community over and over again in our feedback that was elevated as something we really need to pay attention to that's why it's bolded here on the slide really thinking about how our health care services can be oriented more to supporting people to stay in community and out of institutions and keeping their homes I appreciated that we were presenting with colleagues of mine in adult and long term where adult protective services has a program called home safe where they're bringing supports to seniors who are at risk of losing their housing and they help to address health issues economic issues so it's a great example of prevention and this idea of helping address health issues as part of our framework lack of supportive connections there's a lot of evidence locally and nationally that as people are struggling to keep housing they often lean on friends and family and if those connections get lost or broken that can lead to someone becoming unsheltered so helping people to make those connections again with people in the community family friends but also supportive providers health care providers human services providers and then the last thing that we called out in the framework is that at the individual and the collective level the problem of homelessness can be so overwhelming when thinking about it in terms of society as a whole we don't seem to be making progress in workers, policy makers we can lose hope in a sense of direction and purpose and if we can't hold on to that imagine what it's like for people who are unhoused so one of our goals under the framework is really trying to hold on to hope in a sense that we can we can get to a place where we can house everyone has a home in our community I remember a time when homelessness was a relatively new phenomenon when I was a college student and folks felt like back then oh we can tackle this problem and now this is 25 years later and now a lot of that hope that we can tackle the problem has gone so our framework calls for us to reinvigorate ourselves to believe it's possible and Randy alluded to I think we need to work at the federal and state to advocate for the kinds of resources and policy changes to really get to the root causes of the problem and we can go on to the next slide I want to just highlight a few things related to that affordable housing gap this slide comes from a report put together by the California Housing Partnership Coalition and they've done analyses around the state with different communities and they look at how many low income households are struggling to pay rent and in most communities the households that have extremely low incomes are the most at risk of becoming homeless they're much more likely to pay 50% which is considered a severe housing cost burden for rent and utilities etc and that's the group where we really need to figure out how do we help them increase their incomes and how do we help create more housing that's affordable for them so in Santa Cruz County if we had a magic wand and we could create a perfect amount of new affordable housing we would need 10,000 more affordable housing units for extremely low and very low income households the graph on the right shows that 75% of extremely low income households are severely cost burdened and the most at risk of becoming homeless and among that group just to highlight who's more commonly in that group of extremely low income households it's often seniors people with disabilities living on fixed incomes students folks working minimum wage jobs so there's a significant portion of people who are living in our community and really struggling to keep their housing and then those who have had events in their lives they kind of tip them over and they're not able to keep their homes so we really need to focus on that group if we're going to be successful in preventing and helping people get back into housing we'll go into the next slide since we started our new division we've been really paying attention to community narratives or stories and the stories that we share impact the way we see challenging issues like homelessness and just wanted to share a few of the stories I've heard since I've started working here and they're not unique to Santa Cruz County per se but they are stories that create a dynamic where we're not always going to be able to get to the long-term solutions that I think most people are hoping for one of the story lines that we've heard is we've got to get people into shelter now the problem of encampments and so many unhoused people we'll get to the developing that longer-term housing solutions later and having been working on this issue for 20 plus years I've been in a lot of conversations where the focus is on shelter and getting to the housing later and I think we have to do both we have to work simultaneously on creating more of that housing and helping people increase their incomes and get the right shelter capacity but if we just create shelter we're going to have large numbers of people who are sheltered but still homeless so we've got we've got to do both it's not an either or I've heard stories about people coming into particular communities because of the services and our data here and around the state shows that most people who experience homelessness are from the community where they first come to ask for help so Santa Cruz about three quarters of people in various what we call point-in-time counts of folks experiencing homelessness lost their housing in Santa Cruz County and if you look at statewide data and there's there's now some statewide data on homelessness there's something called the homelessness data information system and if you look at that data you see that anywhere between three to five percent of people experiencing homelessness reach out to another county or community from where they were before to access services so that there really isn't as much of that movement that I think people believe is there most people experiencing homelessness stay in the communities where they lost their housing and then the last story that want to highlight is that a lot of people think what what they see large encampments as representative of what's happening with the broader community people who are unhoused and struggling with homelessness and folks living in encampments are typically a really small fraction of the population of people experiencing homelessness in the county of Santa Cruz it's about it varies looking at the data between twenty percent and twenty five percent of people experiencing homelessness live in outdoor areas but the vast majority of people are not drawing the attention of the public and we run the risk of if we just focus on encampments we're going to forget seventy five eighty percent of the people experiencing homelessness if we don't really think more broadly about the issue I'm going to go into the next slide I know council member Peter this is very data rich I'm just going to highlight a few things on here and you all can take a look at it more closely but it's related to the regional housing needs allocation goals and earlier I mentioned the magic wand gold standard if we could magically create ten thousand more affordable housing units we'd fill that affordable housing gap from the California housing partnership coalitions perspective and this shows the rena goals the local goals that were established for an eight-year plan and council member Peter mentioned there's work being done on the next eight-year plan but while that's happening I think we should also look at what were our goals for this eight-year period it's a coincidence that the rena gold time period is actually the same time period for our Housing for Healthy Santa Cruz framework and on the yellow side the most important kind of housing for us to develop if you look at this very low income households so for a family of four living between forty and sixty six thousand dollars a year that's the kind of housing we really need to invest in if we're going to really prevent homelessness and help people who are experiencing homelessness get back into housing it's the housing that collectively across all of our jurisdictions in the county we're doing the worst job of creating so that's an area for us to really focus on together over the next time period we're going on to the next slide this shows and Randy alluded to this our plan calls for a certain number of slots of different kinds of interventions and we did some very high level mathematical projections on how much it would cost for us to fully implement this overall framework and it's around sixty five million dollars on the right of the estimated cost and that's an annual basis the orange bar shows how much money we have available a little less than half of that and then of the money we currently have available collectively between the city and the county and other partners a lot of that money is one time money you can see a little over ten million dollars of the thirty million is one time money and most of our funding comes from the federal government and state agencies so back to Randy's earlier point at the local level we really need to see those investments sustained over the long haul for us to really deliver on these goals we can still make progress without those resources but getting to that that blue bar will significantly increases our probability of being successful with the overall framework goals so we're going to do our best to take advantage of the governor's bold budget proposal of twelve billion dollars of additional resources and I hope that that leads to an ongoing commitment from state government and the federal government to close these gaps and that we'll see the results in the community if we can do that and then again to the end there are six months plan for this January through June period these are big things we're working on working on being more transparent about where the money is going what we're working on some of you may have heard about our efforts to help people who are in our COVID-19 shelters that we will be closing in the fall and winter of this year to get them back into housing before we have to close down our COVID related sites part of that effort includes the partnership with the housing authority I'm very excited that we have such a wonderful partnership with them working on getting our shelters and transition housing programs to have better outcomes appropriately working on building a coalition and we're working on changing our structure of the homeless action partnership to be more effective in our collaboration working on how we're going to address encampments project home key is a state program that the governor announced will be in the extension of it and there's a significant investment around seven billion dollars in the governor's proposal to help communities like ours acquire new properties and make them available for housing so that can help us with arena goals there's getting to zero work groups so these are special work groups that we're creating to focus on homelessness among populations like veterans families with children if you look at our data we're actually fairly close to getting to a system where we can get people in those groups house fairly quickly so we have some work groups focusing on that and then working on getting some data dashboards to see how we're doing over time and making changes based on that information and that's the end of our presentation I apologize if that went a little longer than you had on your agenda and Randy and I are here for any questions so much okay council members do you have any questions okay do you have any questions from our attendees please like go ahead Brooks I don't I don't seem with their hands raised but okay so again a reminder if you'd like to email you can do that now by public comment at ci.capitola.ca.us or you can raise your hand now by clicking on reactions and clicking raise hand in your zoom application no questions from our attendees and no email we'll bring this back to council for further comment and then we do need a motion to adopt the final version of the housing for a healthy Santa Cruz council member Bertrand yes doctor I was just wondering so you mentioned some people that actually use their vehicles and some people have RVs and stuff like that how do you look at that particular population our experiences they seem to have more resources and they have to keep all that together to some extent so I was wondering if you could comment on that yeah I think people who still have access to vehicles tend to still have access to a little bit more resources to pay the things that we need to pay for to hold on to our vehicles getting your driver's license your insurance your registering of your vehicles and one of the innovative programs that got started recently was a safe parking program create a place where people can park and not be asked to move around and get connected with services and resources I think it's a good question there's a wide diversity of people experiencing homelessness and folks who still have vehicles tend to but not always have a little bit more resources than those that are sleeping in tents or just without any kind of protection at all so a follow-up question is if I could point a term not an expert but to say the mindset of being homeless and having let's say experienced homelessness for a particular period of time such that your adjustment to society your viewpoint on being a part of society is altered could you comment on that yeah my experience is not personal I've been a pork surfer in my life but fortunately I've had enough connections where I haven't had to sleep outdoors and experience that I wasn't talking about you personally I understand absolutely just what I wanted to share is that in my conversations and in my work life hearing the stories of folks is that the longer you go without connections with others and the longer you're living on the streets to believe that there's help out there and that you can trust the systems and people in the community to support you so that's why I think some of the feedback we got on the framework is really focused on prevention and trying to help get people connected to services as early as possible we do have specific programs for folks who have been homeless for long periods of time and one thing that I think it's important for community members to know is that the longer you have that experience in many cases the longer it takes for people to get reconnected so outreach workers may take 4 to 6 months to build up a trusting relationship with someone who's been without a home for a long period of time so I think for all of us remembering that that experience can require patients to rebuild those connections one more question if I may so there's a lot of organizations that supply services like food and other things dental and such like that so to some extent they're helping people avoiding homelessness in some ways because those expenses are helped by 501C series and so does your plan interact with them to support their mission so that you don't have more people that may become homeless I appreciate the question umbrella of preventing homelessness is actually I think it's really broad and I think it's more than just straight economic assistance to help people pay rent it's really how do we support people over the long term to meet their needs and I was just on a call earlier with some folks who do community outreach and they were saying people are having to make decisions between food or dental care and paying their rent so to the extent that those other services are available at a low or no cost it makes it easier for people to decide they can get those needs met and still be able to pay their rent so all of these things are definitely interrelated and I see that the support for the programs that serve those extremely low income households are really critical for that prevention effort as well as supporting people that get back into homes too right okay so we brought this back to Council Dr. Ratner Wendy, thank you so much Council we'll go ahead and entertain a motion to receive the presentation and adopt the final version of the housing for a healthy Santa Cruz a strategic framework for addressing homelessness in Santa Cruz County you expressed it perfectly I moved your motion alright I have a first from Council Member Bertrand second second from Council Member Kaiser I have a roll call please Council Member Bertrand I approve Council Member Kaiser aye Council Member Peterson aye Vice Mayor Story aye Mayor Brooks aye thanks again gentlemen for all of your work this is very exciting and I hope to be part of the you mentioned Dr. Ratner of bringing light and hope back to this very important cause thanks again gentlemen thank you for your time have a great evening alright Council Members we're going to be moving on to Item 90 this is the Rispin Property Park Project Naming who will I be training with? maybe Mayor Brooks I will be giving this presentation I will share my screen I will attempt to as we always do okay we will share oh I missed still raise just want to let you know Council Member alright so I will share my screen now hopefully we see it you see my screen okay I hope okay so this item is about thank you for having me the Rispin Property Park Naming this little background the Rispin Mansion is known for Henry Allen Rispin Rispin purchased most of Capitola and began construction on the mansion in about 1919 his Capitola's holdings were foreclosed upon in 1930 and he left the city purchased the mansion property in 1985 during those intermittent years it was vacant it had been used by the poor but in 1985 the city purchased it while the city was working on this pending park project Capitola resident raised the question regarding the name Rispin she had mentioned that racial covenants existed on her property deed February 11th Council meeting Council Director Staff to do some research on Henry Allen Rispin and the museum curator Frank Perry did research and looked at the existence of racial covenants especially during the time of the Rispin ownership of most of Capitola Mr. Perry did confirm that some deeds included racial covenants you came across enough in different neighborhoods in addition at one point there was an auction toward the end of Henry Allen Rispin's dealings with Capitola in 1925 and there was language limiting property purchase at that time to whites only Mr. Perry however did not find any documents that included Mr. Rispin's direct opinion on race that being said there weren't a lot of documents directly attributed to Mr. Rispin so Mr. Perry the museum curator included that there are three possibilities Rispin did put the language in the deeds or lending institution required that language and Rispin agreed with it or lending institution required that language and he disagreed with it but he actually did ultimately sign on to it Mr. Perry does not believe it's very likely that he wasn't aware he's pretty sure he was aware of it being a business man the deeds at that time were not at the same level as the documents we go through he most likely had seen all of that information little other history is unfortunately racial covenants were very common in the first half of the 20th century in the United States California and Santa Cruz County this practice was not ruled unconstitutional until 1948 in addition it was heavily supported by both real estate lending industries as well as federal state and local government agencies as far as naming the city council does not officially need to name the park in this city alone just for example some parks are officially known by their location jade street park Monterey park Soquel Creek park and then there's some others that are known to parents and others it's like hidden park and things like that but there are no necessarily official names on things Rispin mansion however is listed as a district which is the entire property on the national historic registered historic places and in addition it is tied the history tying of it is actually tied to Henry Allen Rispin because of his development of capitol the Rispin mansion is known as the Rispin mansion throughout the community people that grown up here know it as the Rispin mansion the city however has not selected an official name for the surrounding park and I do not believe that it's as well identified as the mansion itself staff and looking into this we've kind of identified a few options for the council to consider again the city council doesn't need to officially name the park you know as this becomes a park because probably part of the reason is not necessarily known in the community as Rispin park is similar to the mansion it hasn't really been a public park per se it's been kind of surrounding it so as it becomes a park you know it may get known as something but again the city council does not need to officially name it the park could be named after Henry Allen Rispin if the council desires the other option is to give the park a different name Claire's park you know as a location and as well as the name of the order of the nuns that live there for 20 plus years maybe an option Warf Road the other options you know things like mansion park it was brought to my attention that New Bright Middle School was named by the students at the time in 1983 so it is that is also something the council could consider you know some sort of naming contest so at this time I am available for any questions that kind of concludes my presentation Okay, my last story Larry you mentioned that in the national registry it is listed as Rispin Mansion would there be any adverse consequences from that historical registry perspective as we were to name it something else and does that registry you know prohibit us from naming it something else the information that I found it does not unless there is you know the ties to it if there are specific my brain grants and things like that associated with it but they do state the federal government does not limit the changing of the name or anything like that with it Thank you Any other questions from council? No questions? Okay So this is an opportunity for public comment on this item if you would like to make a comment you can send an email now to public comment at ci.capitola.ca.us or to speak please raise your hand now by clicking on reactions then clicking raise hand in your zoom application or by dialing star 9 on your landline phone our moderator will unmute you and you will have up to 3 minutes to speak We have anyone of our attendees Mayor Brooks I do not see any attendees with their hands raised on this item and I do not see any emails I will just give it a moment I do not see anybody with their hands raised at this time Alright Bring this back to council for further come discussion and a vote Okay Councilmember Peterson Thank you Mayor Brooks Thank you to Frank and Larry and staff that took the time to do the research that we requested about this previously I really appreciate it I think it's important that we have this information that the community has this information so I'm really grateful that you were able to come back to us with all of this this evening Based on the staff report and what we just heard it seems pretty clear to me that we are not in any rush to name this where there's no urgency around it we're not required to name it at all ever but at this point I don't see the necessity in determining if we will name it or what we would name it at tonight's meeting so I I'm prepared to make a motion just leave it as is for now and reconsider this issue down the road once the park is actually built and finished but I would like to hear other councilmember's comments as well Councilmember Kaiser Thanks I'm also in line with that I did sort of for not wanting to just sort of like throw this out the window after you know the work was done towards finding out all the information and thank you Larry and I think too I do like the idea of maybe something being brought up at New Brighton Middle School having some type of historical learning session or something I feel like maybe that is the demographic of people that might be using the park the most so I I'm kind of like between both sides of the coin where if we kind of let it lie and see once it's built too that might even give us a better idea of what it resonates as as far as a name goes and then getting community input or youth input I think would be beneficial as well Thank you Councilmember Vertrand Okay we don't even know what the park is going to be you know it hasn't been built out we have no clue how people are going to respond to it I mean it seems great we're going to have a bachi ball court we're going to have a nice you know reflection pond we're going to have a place where concerts could perhaps be given or plays be given you know there's probably other expansions that are going to occur as we get a little bit more revenue from the city budget so I have no problem waiting I think the initial comment was perhaps whoever brought it up was thinking well wait a minute you know there's a whole lot of horses here we don't want to call to this because I think there's an issue and so as you said Kristen you know staff has brought a lot of detail about the history I think that's going to help our decision when the time comes I'm sort of partial to when the time comes that it would be a public choice you know something with a committee of citizens or maybe some sort of I don't know about a contest I just don't know but some way for the public to weigh in you know after the park's been in use for a while and people get to be comfortable with it and they want to call it something that reflects how they use it Any other comments? Thank you Thank you Mayor Burke I just wanted to say I agree with the previous comments and I believe that Councilwoman Peterson had made a motion and so I'm willing to second that motion I think that you know we should put it off there's really no reason for us to officially name the park anything and at some point in the future when the library is up and running and we want to and the park is completed and we want to draw the public attention to the city's accomplishments maybe then we can engage in a naming competition or or poll or some effort to get the community involved in I think naming what is going to be a tremendous asset and I think a treasure in that location for Capitola and I don't you know and I don't also necessarily regard us of you know Mr. Riskin you know personal opinions on race I don't know that we necessarily need to name it after the very first person who you know maybe built it a hundred years ago the city has owned this park and the mansion we're going on almost what 50 years now so I think we're free to maybe name it as we may choose and have a different point in the future thank you. Thank you vice mayor story so we have a first and a second the comments I would just add I agree with all the council members today the one thing I just want to address is what the concern was about Mr. Riskin and today's information does not show or prove in one way or another and who Mr. Riskin was or what he believed in and it's not up to me to make that call or be able to just offer that information assume anything about that individual but what I do know is that there's most certainly some incredible people in our community today who I think we could name that park after and so in the future when we have this groundbreaking event I hope that we'll be able to honor somebody amazing in our community and you know the story Peterson Bertrand Brooks Kaiser Park sounds perfect to me but all jokes aside we have a first and a second may I have a roll call to table this item as of now oh what I would like to say is that you know I'm a champion for kids and I would love to have the students involved in whatever capacity as possible to get their input would just be delightful so that is what I would add okay so we have a first and a second to not name the park today I wait till we have the park built to bring the staff to council council member Bertrand I agree council member Kaiser I council member Peterson I I mayor Brooks I alright so now we're going to move on to item 90 to make appointments to the Santa Cruz County Youth Action Network and the Capitola Historical Museum Board very quick presentation on this if you give me one second I will pull up some slides that have a little more information for you I'm going to double check you're seeing the slideshow and not a corner of my screen and not my notes but the actual slideshow thank you council member Kaiser I saw your thumbs up I appreciate it so we have two additional appointments for council to make this evening as you know we you made several in late December and then early January of 2021 tonight we have we're asking for council to make appointments to the Historical Museum Board and then the Youth Action Network is looking for a representative City Council so you'll be appointing one of your own to serve on that committee so for the Historical Museum Board that board deals with the Historical Museum that I'm pointing at because it's at the door that direction and there are three members of theirs that are expiring tonight actually it's three incumbent members are the vice president the secretary and the treasurer all three indicated they would love to serve again we did open recruitment there was one applicant the museum board itself met last week and recommended the three incumbents to be reappointed for an additional term they do need to be appointed by City Council doesn't need to be done by individuals on council just as a body the five of you if you concur these three members will remain on the board so there's I think we could do this separately so if we can do that first and then I'll move on to your second appointment of the evening so if you want to just indicate to me we don't have to do a formal motion for this one just let me know if if council is alright with with this recommendation is that a hand raised council member Peterson are you in agreement thumbs up both both I'm in agreement and I just also want to take a quick moment to encourage the applicant the additional applicant to volunteer at the museum if he isn't already because that's quite often a pathway towards board membership when there's an opening that's what happened with me so I would just like to encourage that person to volunteer at the museum if they're not already and yes I'm okay with that with the incumbent members being reappointed okay council member Kaiser I think you're the one I didn't see it was a we okay alright so perfect to make this evening for the the kind of reformed the youth action network which was previously called the youth violence prevention network it's now kind of been reorganized it's an initiative between youth and adult allies to promote youth voices and kind of youth leadership in our general region in our area so bringing together the united way and several other community partners they were asking for a member of the city of capitol city council to serve as what are they calling you as champions I don't remember the official name for what you'd be but you'd be on the youth action network steering committee and a little bit of information so I know that this would be something you'd be spending time on this is a body that would meet quarterly at this point it would still be virtual and the first meeting wouldn't be until either October or November of this year so you have a little time to get used to it do some research and they're thinking between 3 30 and 6 p.m. so after school because of course there'll be youth involved in the meetings and Amanda Gambon from the united way is facilitating this with the contact that our representative would be in touch with so if there's any questions I did think I saw her on the call but we're really just looking for council to nominate a representative this evening any council members interested you know Kristen what are you gonna say I was gonna say if no one else is interested I'd be happy to volunteer I wanted to defer to you because I know that you work a lot with children and families and you know wanted to give you first right of refusal so to speak but if not I'll I'd be happy to volunteer yeah this is one that I'm actually I would love to sit on if council would have it this evening I'll nominate you great thank you council member trans vice mayor story I didn't see a sum I didn't see a sum okay thank you very much that's all I have for this item this evening thank you thank you council members okay now we'll move on to that didn't need a vote Chloe I think we're good okay so item nine he pavement management plan 2021 Mr. Jesper this is your item good evening mayor let me share my screen doing it from home hope it works I haven't done it this way before hopefully you can see it not if you can't good evening mayor and council the item before you tonight is a report on the pavement management program for 2021 a little background last year at this time the council proved a list of streets for analysis to determine the cost effective research treatment we only had a little over $400,000 not going enough to move forward with a project so we analyzed the streets and decided how to move forward we carried most all the money forward to this year public work staff has worked with a local paving contractor with lots of experience to recommend treatments actually walked all the streets and came up with what they recommended is the most cost effective treatment you know in the past even 10 years ago when we looked at a street it was either you put a slurry seal on it or you tore out all the asphalt and put in new asphalt today as you know pricing prices of oil prices of materials prices of labor all have increased the value has been determined but there's value in the asphalt that's on the ground and we're best restoring it and protecting it rather than removing it and replacing it so this is a look at the streets that were analyzed we had two sections of 41st avenue essentially extending from highway 1 to capitol a road you can see the recommended treatments here and then the cost here what they recommend here is that the first follows we need two and a half inches of new asphalt on those sections on the section from highway 1 to clairs we have to grind up the old asphalt put it down as a base and then put the two and a half inches over that on the rest of it we can probably get away with some digouts dig out the back sections and then just put an overlay so we don't have to go through the recycling effort we're not going to be removing it but we wouldn't be grinding it up either you can see the paving costs and the project costs are including the digouts some extra work such as if we need to change handicap ramps and such so those are the two different costs the other streets we looked at 42nd avenue before we had always thought that this needed to be a dig and replace but the contractor thinks that a rubber cape seal would work and a rubber cape seal is really you put down a layer of rock and then you put one or two layers of a rubberized cape seal over that to smooth it out it worked very well especially in residential neighborhoods I know the street in front of my house which is in the county we received that this last year so the contractor went through there and realized the rubber cape seal would work again there's probably some digouts in other places where the asphalt is completely you need to dig that out and replace it but overall the street can get a rubberized cape seal and a fraction of the cost Bay Avenue again we looked at two sections from highway 1 to cap avenue and cap avenue Monterey you can see the the treatments recommended there one's a slurry seal digouts and a rubber cape seal again probably digouts are included in there and the costs associated with that Capitola Avenue we looked at from Bay Avenue all the way down to Stockton now section of this was recently slurry this part of a county sanitation project so we might be able to reduce that a bit but they did recommend because they didn't do a crack seal that we do a crack seal and then do some slurry sealing they did recommend that if we do that that we replace the entire section of road in front of the fire station just because we're loading with the heavy equipment there that it's always good idea to replace that section of road next street was Claire Street it's been on the books for quite a while from Warf Road to 41st Avenue again this would be a recycle and put down a 2 inch overlay Diamond and Ruby which are in the same neighborhood as 42nd Avenue both would get the same treatment of a rubber cape seal again those were digging replaces this time last year so looking at the funding let me see if I can back up one I think I blew it there we go all right about that the total project cost for all these treatments is $2.8 million I just want to make sure we saw that number here because it helps us when we look at the funding number these are the funding sources we have we have $380,000 from SB1 which is the state road rehabilitation program that's two years of funding we have two years of measure D which is $500,000 we have a regional transportation improvement program that was allocated by RTC based on population which is another $500,000 so overall we have just short of $1.4 million for $2.8 million worth of work and coming up with a decision on where best spend this money I wanted to give you just a very short break on the payment condition program but payment condition index are and the treatments associated with them so I know you've all heard this before but a payment condition index is a rating from 0 to 100 it's given to the condition of the road the status of the asphalt if you will if it's cracked, broken, if it's sinking, if it's got lots of hills and valleys in it the condition index the newly paved road on a solid base would have a payment condition index of 100 a dirt road with no asphalt would have a payment condition index of 0 so you go from 0 to 100 so the good is very good is 70 above and then you get from 50 to 70 you're in the fair fair condition pours below 50 and then so overall the city has a payment condition index back in 2017 which is the last time we did an overall rating summary of it of 65 and you see it was kind of bounced up and down as we've had money to invest in payment over the years typically we're in a good cycle right now so we're going to be investing a little over a million dollars we'll probably bump the number up to the high 60s again so we'll be able to maintain it at that level we'll stay there one of our problems for funding for pavement management has always been hit or miss and right now with measure D and SB1 we at least have a committed approximately $400,000 a year to spend on it I didn't include the budgeting summary maybe I should have done that but to maintain a fairer we take an investment of approximately $770,000 a year so you see with the 400 we'll probably see it decline slowly but we'll probably won't have as big of hills and valleys as we had over the last 19 years so as you're trying to allocate money to the program and figure out where it's best to spend it this chart here shows you the repair cost versus the condition so on the left hand side you have your failed streets on the bottom and your very good streets up here and then pavement life over here and up in the boxes is the dollar so on a very good to very good street we can get away with surface flurry sealing micro surfacing basically the flurry seal programs we've seen in the past those cost about three to four dollars a square yard they add a life to the asphalt of about ten years so if you do them every eight to ten years on a newly paved street it will just keep lasting and you will never have to dig it up or recycle the asphalt and start over once you get in the 75% failed so you're down here you're talking overlays overlays are in about 25 dollars a square yard it's quite an increase and once you get into failed roads you're well over at least 40 50 $60 a square yard even doing the recycling the cold in place recycling that we're recommending it's still not that cheap so as you can see if we can keep our roads get them all in good condition and sorry seal them all the time you're saving a lot of money and so what we try to do when we allocate the money is come up with a program where we both we know we have bad streets we know we need to address them but we don't want to just address the bad streets because by the time we finish addressing all these bad streets the good streets will be bad so we have to find the mixture of flurry sealing where we can on a regular basis and when we have the money available we go fix the worst streets so based on that our recommended strategy is to complete one arterial pavement reconstruction project from that list address the other loads on the list that we can can with rubber cape seals and then allocate funds for a neighborhood flurry seal so the streets we're recommending now based on this our 42nd Avenue Bay Avenue Claire Street Diamond and Ruby Court and I'll go over each one to explain why I'm recommending this and certainly there's no magic to this that the council wants to change this or add a street or take a street out that's certainly available 42nd Diamond and Ruby are streets that have been on the books for quite a while it's always been helpful to have a million dollars to replace them right now based on the information I have we can do it for about $300,000 again this isn't new pavement going in place this is a seal and treatment of this road that's there but it should provide probably 10 to 15 years worth of life to that road the other one is Claire Street I think Claire is probably one of the longest standing projects on the city to try and get that rebuilt it dates back to when we were trying to get a hotel into the Richmond mansion we had RDA money allocated at one point but of course the RDA went away the hotel was going to help rebuild the street but the hotel went away we do have money right now allocated to a pedestrian improvement project but I think this would be an opportune time to combine that project with a recycle and asphalt and repaid that project street and put in those pedestrian improvements something we can move forward with pretty quickly here that's why Claire Street is on there and at Bay Avenue we're recommending just one of the sections at this point from Highway 1 to Cat Bath it desperately needs the treatment it's one of the main main entrances at least into the village we are already taking care of Park Avenue which is the other one so that's the reason I put that one on there the other section at Bay Avenue $100,000 but as you see I'm trying to allocate some money to a slurry seal project and other items so amazingly it was not pre-planned the total project cost is a million dollars even based on the cost we have at this point if we move with these recommendations with the remaining $392,000 we're recommending we move forward with a slurry seal on the streets north of Capitol Road I don't think we've ever we've redone 46th Avenue and 42nd Avenue with paving projects but we have not addressed the other streets in that area Gray Street 47th, 48th it would be time to do that they are going to need some big outs there's some pretty bad sections but I do think we can get away with a slurry seal on those streets and move forward with that Public Works is also I am requesting that we issue a request for qualifications for the selection of a consulting engineer to assist us with the development of a five-year plan I think it would be best, you know, we come back year after year and say, well, which streets do we want to do this year for us to develop a plan say this is what we're going to do with five years and as long as the funding we can allocate the funding appropriately we can say in year three we're going to do this street and year four we're going to do that street this consultant would also help us with payment restoration planning we walked us with a contractor and certainly they would be available to help us there's engineers who could help us with that too and also with the production of plans and specifications right now we don't have the capabilities in-house to prepare the plans we can't prepare the specs we're not looking for a consultant to come over and take and re-manage the program for us we're looking for them to assist the staff in getting the program done re-anticipate the first year expenditure here would be about $75,000 because that would include development of the five-year plan but that subsequent years would be probably in the $50,000 range where we'd have productions of plans and specs helping us with identifying the newest and greatest payment restoration procedures that we could implement so the recommendations tonight are to approve the road surfacing projects as recommended by the staff report or amend them and let me know what you want me to work on approve a surre-seal project for the streets north of Capitol Road and authorize issuance of a request for qualifications for consulting engineer as of that point and with that as my report and I'd be happy to answer any questions Nice Mayor's story Thank you Mayor Steve thanks for that update and report a couple of questions one I noticed in the report that that it mentions that landmark could be applied with a rubberized cape seal for $90,000 and I was wondering why staff did not recommend that you know and instead recommended the Capitol Road which I'll call them or cape seal and my other question is concerning we got an email concerning Capitol Road going west between 38th and the city limit and there was a statement that that road was in horrendous condition I'm just wondering if you could kind of simplify that if you are able to in terms of the tiers and what condition that particular structure road is in thank you Absolutely Vice Mayor's story San Mar was not on the list of streets I was asked to analyze last year this time last year so we didn't include it but we certainly have received quite a few emails regarding it and that's why I did include it in the evaluation and it's not recommended simply because it was not one of the streets that was really listed in the streets although I know there is interest in it there's always been interest in that street so I included it certainly could direct me to work on it at this point and that's why it's a that's the reason it wasn't recommended at this time regarding Capitol Road I didn't have a chance to look at the pavement condition index report before I left the office tonight since we got that email if it's let's say it's in similar condition to Clairs to redo that street and Clairs is a $600,000 project that's probably another $400,000 to address Capitol Road it's a little narrower because he's mentioned just in one direction if we did to both directions you're probably looking close to $800,000 for that stretch again that's a see if the pants gets to make because I didn't get a chance to look at the pavement condition index or measure it but be somewhere in that range if it is the condition that's similar to Clairs I understand we won't hold you for that thank you for that Council Member Kaiser thanks thank you Steve for all the hard work and the presentation I was just curious on the last slide talking about getting the well we had that left over $300,000 and then getting a an thank you yeah the $75,000 would that be part of that left over $300,000 that we had okay cool yeah I think as you started naming off streets I was like yeah we should really have kind of an outward projection of what we want to deal with each year so I think a five year plan would be definitely the way to go thank you any other questions from Council Member Council Member Bertrand do you have a question when you're muted Council Member we're considering a roundabout at but a capitol of Avenue and Bay doing that section up to capitol Avenue is that warranted I mean it's a timeline thing it's a timeline I mean in all honesty the roundabout at that section several years away and that road section isn't pretty in need of some attention so I think it would be money well spent at this time it's only a seal it's not repaving it by the time we get there we'll had a good use of the slurry seal that was put in on the capes seal so I don't think it would be worth waiting for the project to get done at that point we can come in and probably we'll do some paving in that area anyway to make the new roundabout merge with the old street okay thanks you know the section on Bay Avenue next to you know across from the I guess the you know there's office buildings and then there's the knob hill area there's a lot of congestion there are you going to be looking at the striping and try to help that like people coming out near the car wash that kind of stuff all this for striping will be refreshed we would refresh the crosswalks at Bay and Hill which are painted crosswalks which is significantly faded at this point so it would help that intersection a lot I think there was a plan maybe part of the general plan there was some islands being considered and maybe tree planting and such in the center I don't know if that's something you're familiar with or you probably were part of that planning anyway I have to admit I don't remember seeing a plan to add a median on Bay Avenue certainly something we could look at we wouldn't want to that would you know change the project and the funding quite a bit from a Cape Seal 30 seal to adding mediums and doing that so that would change the funding requirements quite a bit but something we certainly look at well I'd like to get it done so thanks okay any other questions from council we'll move this to public we'll now open public comment for this item if you would like to make a comment send an email now to public comment at ci.capicola.ca.us or to speak please raise your hand now by clicking on reaction then clicking raise hand in your zoom application or by dialing the line on your landline a moderator will unmute you you will have up to three minutes mayor Brooks I do not see any attendees looking to comment on this item and I do not see any emails okay we'll bring this back to council for further comment and deliberation on a vote vice mayor story thank you mayor Brooks well as I do I just wanted to take this opportunity to do once again advocate for fan mark hopefully Paris those streets have been you know I think neglected for a very long time so that's what I would just and it looks like now that we should take seal it for $90,000 I would hope that we would be able to agree to do that I very much this you know I think that's a good idea to get some additional staff help to develop a management plan over the next five years so that we can do this in a helpful and meticulous way an appropriate way to increase our payment management index and and with that I mean if adding the consultant and fan mark our cost would be $1,215,000 which would leave $177,066 if my math is correct and maybe apply to the some of the avenue streets as recommended by staff it probably wouldn't go to all of them but I'm sure that they can figure out which ones are in the greatest need and finally I mean just honoring the email that we got concerning that section of 38 I would recommend that we at least put that on our master list for analysis and just keep it on our radar and when we have the ability to you know move it in an appropriate position to be repaired so those are my comments and for the sake of moving us forward we'd like to make that as a motion Council Member Peterson I just want to clarify part of Vice Mayor's stories motion to make sure I understand because I'm also an advocate of getting some work done on fan marks and it's been put off for a really long time and I think the understanding from the staff report is that the the streets that are recommended along with the the North of Capitola streets that that alone and the RFQ with the consultant that that alone tapped out our entire budget for this is that correct or no no that was by understanding that it would and that's what I was proposing that fan mark would be inserted and would obviously supplant or take the place of one or several of those avenue streets so we could do some but I recognize that we could not do them all in this next year so it would be a tradeoff but do you have a recommendation for which streets you would switch out Vice Mayor's story or would that be are you recommending that be left up to staff recommendation or staff discretion rather well I was willing to leave that to staff discretion I think probably no better which ones are in the greatest need and would respond to that accordingly Council Member Peterson if I may we have not done a deep analysis on the avenues north of Capitol Road yet so the number implanted there certainly has some room to grow we can identify and try and bundle the project in with other projects to get the most we can with the funding that's available we may be able to do more than I thought with the money we have so I think this recommendation makes sense to me and will give us enough orders to move forward okay I feel comfortable with that then I will second that motion okay so we have a first and a second and just to clarify that we would be moving forward with staff recommendations on the following roads project of 42nd Avenue Bay Avenue, Claire Street, Diamond Street, Ruby Court Street and the five-year pavement management and whatever is left over will be put towards the Flurry or rubber Cape Steel projects of the streets north of Capitol Road 42nd, 43rd, 44th, 46th, 47th and 48th and Grace Street accordingly according to however staff is that right I have one more question I'm sorry I just wanted to clarify if we make this motion now we move forward and then it turns out you know we're not going to have enough to cover all of this does this come back to us absolutely okay cool that's all thank you okay so I've read the motion we have the first from Vice Mayor Story and a second from Council Member Peterson any other comments Ms. Butler did you have a comment okay so may I have a roll call please I agree that item passes unanimously so that brings us to item 10 adjournment thank you staff thank you Mr. Jeffberg thank you Council and participants for being here tonight please remember to find the good in others and yourself good night good night good bye