 The Lad Hogg short-term rental committee to order and you will reflect in the minutes that the Councilman Brennan and Councilman Herbert, Councilperson Herbert are with me also. This this is a special call meeting to make some corrective amendments to the short-term rental ordinance that we passed earlier in the year. When you pass any new legislation there's an opportunity to come back a little bit later and correct some of the things that we might have overlooked although we worked on this thing for a year and a half. A couple of things are up. You have in your packet a copy written line with the changes made to the existing short-term rental. The first major change in this ordinance is to remove the requirement for parking spaces to be designated in commercial areas in areas other than residential areas. We still retain the requirement that if you're in a residential area you have to have at least two cars owned property designated for short-term rentals. We found that number one the city has already removed the parking requirements for businesses that have 7500 feet or more and number two several of our people that want to get permits are in existing short-term rentals or even long-term rentals that do not have public parking in the commercial they're in commercial areas they're down to help. So we that will take care of that problem. A couple pages over there two changes made. We had put in the original order the term affidavit signed by the property owner. Affidavit is a legally defined word that usually means you have to have a judge your notary public signed the document. What we meant is that they would swear that to the best of their knowledge that they they are telling the truth in their application and meeting all the requirements of the ordinance. And right below that we have removed the requirement that we have a copy of the general liability insurance. Most of the platforms that are doing short-term rentals provide a million dollars worth of coverage for their people that are using that particular platform and this eliminates the requirement to have that with with you. It's a little bit difficult for us to collect that liability insurance when it's provided by the platform that they're using. And the final amendment that we have is the last page where we are putting in a requirement that if you do not register your short-term the failure of a short-term rental owner to obtain a permit in accordance to the provisions of this section within 15 days the notice of non-compliance shall result in an administrative penalty of five hundred dollars. This is an encouragement to go ahead and get registered. We give them 15 days if they still are out of compliance then we will issue a ticket to them and find them an administrative penalty of five hundred dollars. Any of the council have question on this? No I like the changes. I would note let's monitor to see how the enforcement and penalties go with the five hundred dollars because another option you know some of them may may make five hundred and a weekend so that that may not be punitive but Mr. Hatcher and I discussed potentially preventing them from being able to get their license for like three months or something which is a real loss of income. But let's monitor it and see because that I think that's a good thing. Yeah either way just to see. We do have David Hatcher our chief code enforcement officer. David how many registrations have we gotten so far? Um let me go up here. Yeah um so far we have a hundred and three applications. Um yeah I give you the breakdown I got today that you want to you want to see it? Yeah. Yeah um and more than the numbers we've got a number. I actually have a map that shows you where they are so far if you want to. Yeah and prepare it here for a hundred and three. Um so far today um so far 87 of those are non-owner occupied 11 are owner occupied we have five that are still kind of in the workflow. We have 10 applications that we know of that are going to that are that are being held up because of the parking issue that we're hoping that once if this gets proved that'll get those moving again. How many? 10 that we know of and then we have um I know I know um like the like the big um like Mr. Bergman I think he's only he's got 85 properties but he's only submitted 40 so far so I know he's got another 40 or so coming so I know we have a lot more um coming soon. But that gives you kind of the breakdown map shows you where they're at. I kind of I did the numbers uh by district there's 37 in district long uh 18 in district two 32 in district three and seven in district four so far. That's kind of the data we have you know always that changes every day it's more registered but let me ask you something I'm sorry are we going so this last item for the 15 days uh before we get the penalty is our is our communication kind of portal to these property owners that have the short-term rentals do you think that 15 days they'll be able to get it and respond quick enough because we're starting to hear a lot from property owners that you know 45 days goes by when we get a code enforcement violation and they say well we didn't realize that until 45 days later the root of it we want we want to have local representation that can get that quick contact do you think do you think that this the way we are setting this up we will be able to communicate quickly with these short-term rental owners um I guess because they have their information with Airbnb and all that there's a quicker line of communication than say just a normal rental permit does that make sense yeah no I believe we'll be able to communicate with it quickly I would probably dispute some of those claims that takes 45 days for notices I know I've seen the complaints and we do get them um but we always send notices to whatever they give us on file to send notices to so if they don't get the notice I mean that's I mean that's not necessarily on us um but we were certainly um with the with this 15-day notice um for the short-term rentals we would we would I mean we would have to go based on whatever because we won't have an application already from them so we have to go with whatever whatever information we could find through the assessor's office or once we get a third party vendor in place and they can um give us a list of addresses with contact info then we can rely on that would we be willing to to contact them via text other other ways you know um phone call other than a letter you know email text something of some additional layers so that yeah certainly if we have that information available we certainly could yeah okay I will say that sounds like something that we may not have the capacity to do until we get the vendor right yeah I agree I agree that in in mass quantities yes but I will we will get the occasional complaint from a neighborhood that hey this one's a short-term rental we'll go ahead and address those individually obviously but um yeah once we get the third party vendor then we can send there might be tons on that we're missing then we can send you know we'll have that we'll have that log of through through vrbo and here be abuse okay are you are we moving on third party yes I spoke to chief he said to go ahead and get with it and um start getting that vendor very good lineup so we're working on that sorry did you have something you wanted to say I don't have anything specific on these matters I do have a general question I can wait to the end or you want me to go ahead and ask I represent south meadowfield neighborhood association and we're vitally concerned about the composition in our neighborhood the owner occupied versus the uh non-owner occupied uh properties the higher the latter figure the less healthy our neighborhood is okay that makes sense so more rentals we have the less healthier our neighborhood is so our first concern is is there any kind of cap to the total number of of properties that can be registered for short term or long term in the city limits is there any consideration for such that have been consideration for a year and a half but it did not get included in this particular piece of legislation the second thing I'd like to bring uh to discuss is the fact that this is a pro business piece of legislation ordinance it is very pro business and don't have any problem with that but it's to the deficit of neighborhoods it's to the deficit of neighborhoods so there needs to be some sort of balance now unfortunately there hasn't been a lot of public discussion the plenary council of neighborhoods is a very weak organization it doesn't stand up for the neighborhoods so neighborhoods got to stand up for themselves and that's why I'm here today I would have liked to have seen and others in our neighborhood would have liked to see more public discussion public input on this before this got and I know it's been a year and a half we had lots of public input okay I didn't see any any notice about any kind of public forum to discuss this yes sir we had several you had several okay well I missed that then but I from here on forth our neighborhood is is going to have more of an active voice if we may well thank you let me just comment that this is a start this is not the ending of the regulation of short-term rentals this ordinance gets it on the books it gives us the ability to get data as we just gotten from David on where they are and I think that the council in future months will look at that data and if we do think that there is a getting to be an imbalance in short-term rentals versus unoccupied properties I hope the council will be willing to take that issue up again and I appreciate your neighborhood keeping the heat on the council because in very few months I'm going to be with your neighborhood coming to the council meeting and getting my three minutes yeah yeah and just to you to note it looks like there's one currently registered in south metafield so we'll be sure to continue to look to get that accurate number as we go through sir all right thank you thank you well that gives us a glimmer of hope I do want to praise the council not being a Johnny come lightly to this subject and getting on the books I think that's very admirable and I'm glad to hear that you're open to looking at it as an evolutionary ordinance yeah and for the record would you give us your name please it's Earl EARL UTSU TSEY and Mr. UTSU I just want to add to just to expand on Mr. DeVall we consider caps but we were considering caps with no information yeah so that is why we ended up not doing a cap trying to get the data that David is collecting because then there is the debate of how do you choose what the gap is going to be yes and and we no one can make an informed decision without having a data hey you know I I'm glad I showed up today because I feel more comfortable about what's going on partly because I'm important well Earl you and Nancy you have my number so you all call me all right thank you sir and I know mr. he has my number okay any questions from the council so I guess I would like to know the timeline when is the registration deadline the September by September 4th is when do we know in general ballpark how many short-term rentals are within the city based on the the data we had from like the free data we could find from the vendors prior to start all this they were saying anywhere from 500 to 600 so we're at 100 now yes you think we can get 400 registered in a in the next three weeks or should we I think we're going to do a press release soon I was kind of waiting to see what this is if we need to include this information at release but no I think we need I'm gonna put a press release let's do a couple layers I just a suggestion of the press release but let's get the data and the data contact information okay and do a do a several layer approach of a general text a reminder maybe an email any of that data that is provided from the short-term rental companies let's just push it hard not with just a mail or something but that's that's what I need clarity on to initial notification that we send something out or we relying on public channels because I don't know if we had the data to contact them yeah we don't know where they are so we don't have any letters to send out we have it posted we need to capture that data yeah um the problem with that is I they're not going to have that data by September 4th so well that'll be so it'll be a work we'll continue to work that as we get the data in my opinion I think that the industry people like David know where they are and they're saving their 250 dollars until closer to 1st September that's fine I mean if but if come September 4th and 180 people have signed up then I think we gotta look at a some sort of extension or something yeah I think I think that we will have a higher number okay but that is just something that we need to consider a cluster to that day David so the harvest area doesn't have any data I know I just drove the main part of town I don't think they're running out there maybe one I didn't see one I got on the Wood Creek farm area but I don't think the majority of them are right here okay well not only if it's one out there um but Wood Creek is not there and we gotta have a public hearing on the fee so next step would be to pass this back up to city council on consensus yeah yeah yes consensus is general consensus of the committee is sending it back to city council and start the advertising process and public hearing process or the uh five hundred dollar fee that we've added but I hear a motion from councilman Brennan so I could get this back councilman all right I should have read thank you