 Well, welcome everyone to the first of what I hope to be, will be panel presentation each semester by a number of site supervisors who'd like to talk about their internship opportunities through the following semester. For this very first session, we have four presenters, and I will be introducing them separately, but I'd just like to get an idea if you'll be talking to us tonight. Rudy Galeris of Western University of Health Sciences, and Cynthia Johnson from Natividad Medical Center, Christina Sibler of Museum of Verdebrake Zoology, and Diana Wakamoto from the CSU East Bay. Diana is kind of special to us because she went through our 2UT gateway doctoral program, and we're very proud of her. You also see on the screen, I've got friends down there at the bottom, but you also see on the screen, I'm right, Melissa LaFranchise, she's our student research assistant that put together this entire panel presentation, so thank you so much Melissa for that. And I'm going to move right to our very first presenter, Rudy, who will introduce his topic, and also I'm not sure we've got Francis Lane here, Rudy, so is Francis here this as well? No, it's just me tonight. Okay, well then you can take it away. Thank you very much. Hello, my name is Rudy Barres. I'm the marketing and outreach librarian here at Western, the Harry Kane Philip Pomerance Library. Francis Chew is the associate director of reference and outreach here at Western University Pomerance Library. So between the two of us and the other three reference librarians that we have on staff, we kind of group supervise or supervise depending on the, how would you put it? The project that any of our people come in and intern under. So it depends on what project you'll be working on, who exactly is your direct supervisor, so to speak, but it mainly all finally gets filed by Francis, the associate director. If you want to go to the next slide, I appreciate it. I appreciate it. Thank you. So this is a picture of the Harry Kane Philip Pomerance Library here at Western University of Health Sciences. For those of you who don't know, Western University is a medical institution, so we have a variety of different disciplines here ranging everything from DOs or doctor of osteopathic medicine to pharmacists, veterinarians, optometrists, podiatrists, neuropathies. We have the nursing, the allied health field. I'm not missing someone, pharmacy, I believe I may have mentioned, as well as we've started a new graduate college of biomedical science that's working towards a PhD program. So the library is located at one end of the campus. The campus actually takes place if you're familiar with Pomona, the downtown area of Pomona, California. We occupy about five blocks. The university does the library anchors one end, the new buildings anchor the opposite end with the students going in between the two. As you can see there, we have a tagline of we are more than our four walls. That actually comes from the fact that we have a lot of distance programs of the nursing program is distance. We also have a remote site in Oregon that we have to service our students up there as well. So we have a lot of distance programs and we have a lot as a result, a lot of electronic journals, a lot of electronic databases and e-books that have to be managed. So as well as the reference department is also heavily involved in instruction and education. So we are spending quite a bit of time outside of the brick and mortar of the library and dealing with the faculty, students and staff of Western University. If you would like to go to the next slide please. So here at Western, specifically in the Pomona library, there are a lot of different tasks that as Fran laid out here, we laid out here that we need help with. We can always use another helping hand on any of these. We had actually just recently, I believe he's here. Tom Daley was our last intern that we had and he helped us tremendously on live guides and tutorial creation. He really took us to the different direction that we weren't expecting and it turned out wonderfully. So we're actually getting ready to institute some of the things that he put together for our live guides and rolled out across the board. But as you can see, we have live guides, we have tutorials that we're always constantly happy to work on and upgrade and change. Obviously, as I said, I'm the marketing outreach librarian. We have just forwarded out into doing surveys on a more systematic level. So we just finished a walking survey. I just crunched the data on that. We'll be going into focus groups and a longer survey based off of that. And we're doing a lot of data-driven marketing and service outreach with that. So we are doing a lot of that. We always are doing more and more promotion. We have enough of the library services and the library's different resources. So we have finally gotten a little hands-on to some digital media. So we're actually able to have on LCD monitors throughout campus the ability to advertise our material. So we've gone out to that. We're publishing promotional material. We have Facebook page. So we are always doing social media. Obviously, whoever interns here will help out with the students, the faculty, the staff. And we also have collection assistants. So we're always looking about that and looking into anyone to help us with that. It's a great way to get a chance to really get to know cross-disciplinary, or as we're doing here on campus, interdisciplinary communication. So this is a great way to get your hands into the medical instructional field and just different disciplines. You may go to one different university or college that only has one, but you will have had access or exposure to them here at Western with the different disciplines we have. Next slide, please. Obviously, customer service skills are a must. We would like you to be technologically savvy. You bring your technological innovations to us. We're really happy to look at them, integrate them and say, good job. Well done. Obviously, we work in a team. The reference and outreach team is very close. We're a very tight-knit team as Thompson attests to. So we're always open to working as a team and the ability to learn quickly, pick up stuff, and we'll let you run with it. Obviously, as Fran mentioned, they're friendly. A person will help. We will, we have the ability here on campus to introduce you to the faculty through different programs or instructional sessions that are available to faculty and staff. We've actually in the past taken our interns with us so that way they can be exposed to the other faculty and how we learn as faculty and staff at Western University to teach the students or expand our skills. So we take that with them so that way they get even more exposure to instructional material or instructional, I'm Luke John of White. Instructional, anyway, I'll come back to it later. So anyway, if you want to go to the last slide, if you want to or if you're interested in the intern here at Western University, feel free to contact either Francis at F2 at Western U or reference at WesternU.edu. We'll be happy to set up a meeting. You have to know what skills you have, how we can help you and how you can help us. And we look forward to working with you. I'm done. Thank you. Thank you, Rudy. I have one question crafted by what you have said about the way you work. Are you looking for a virtual intern or an onsite intern or a combination of the two? We like onsite, but we will take a hybrid, either virtual and onsite. I think totally virtual might not be enough because there's things that we'd like to expose you to here at the library. However, I believe Francis will be amenable to a hybrid where they come in and if they're able to do work. Some of the programs that we work with are only on specific terminals in our office. We have a program that isn't like, I believe Tom worked with Viewlet Builder when he was here. We only have a license for a specific terminal here at the library. So in order for him to work on the tutorials, he would actually have to come in and physically work on it. So in those particular instances, that's when they would have to come in. Okay, very good. That's just something the students can make a note of. Thank you very much. Thank you. What I'll do is move on to the next speaker and we'll hold our questions till the end unless something like that pops up again. But our next speaker is Cynthia Johnson from the Trinidad Medical Center and Cynthia, you can take it away. Thank you very much, Dr. Fritz. So let's begin. So many hats. So you want to be a medical librarian? I mean a special librarian or a director of a small world library. I mean a director of a small academic library. I mean an embedded librarian in a large teaching facility. How about, I mean an information literacy librarian, a research librarian in a pharmaceutical company. How about a technology librarian? Whichever hat speaks to you now, you will, I promise you, at one point in your career or another, wear them all. Your internship will be at Natividad Medical Center in sunny Salinas. Yes, it's sunny Salinas. Natividad Medical Center is a safety net hospital. We're providing care to all residents regardless of their ability to pay. It is only the teaching, it is the only teaching hospital on the Central Coast and it is nationally and internationally recognized for its family medicine residency program. We're one man bound. We have a small library with mostly medical journals, medical textbooks and reference books. A small computer lab with seven computers for medical staff and student research. And a world of information at our fingertips to accessing our online databases. One librarian, that's me, serving a community of 900 medical professionals serving a community of 150,000 hard-working constituents in John Stisegland. Where the land is green gold, everything grows. And agriculture, culture, a multilingual population. So only English is required for this internship. And where family means everything, no matter what the language. We're going to be doing special projects if you look at the bottom here and I need, oh my gosh, one man bound and I need help. We're doing new inventory, new automation, a new website in Drupal. We need public relations, database evaluations, training materials, surveys, everything that we could possibly do for a library. We're going to be doing in the next six to nine months. So which hand are you interested in today? You can help us with reference or one of those wonderful special projects. And what is required of you or what do we want from you? We want your attention to detail. You're willing to take the time to produce quality work over quantity. And most important, at least in my library, thinking outside the box. All level of students are welcome. So, hey there you, red hat in the fourth row. Metipidad Medical Center wants you. And you can contact us through me at Metipidad by email. Or in person, if you have any questions here online or offline, just ask. Thank you. Thank you, Cynthia. And then to be clear, are you looking for on-site interns, virtual interns, or hybrids? We're looking for on-site. You really need to be with the people on the floors, with the staff, with the residents, with the students. I think that experience is the greatest for any intern. And I hope we can get one of you guys to join us. Excellent. Thank you. And then we'll hold our questions again and move on to Christina Siblers. We'll introduce us to the Museum of Vertebrate Geology. Hi. And thank you again for having me. So, just a little bit about the Museum. The Museum of Vertebrate Geology is located at UC Berkeley. So, it's on campus in the Valley Life Sciences Building. So, if you are in the Bay Area, we're obviously very centrally located to BART and to all of the major bus lines in the East Bay. And the Museum was founded in 1908. But it didn't really have a formal repository in place. It received a clear grant. That's the Council for Library Information Resources. And it received a hidden collections grant from that body a year and a half ago. And so, I was brought on to help formalize the repository and put in place some basic infrastructure for supporting the research at the Museum. The Museum itself has roughly 640,000 specimens. So, I'll just mention now, it's definitely important that if you are uncomfortable around animals, especially specimens, that this might not be the best place for you. And I should also note that I myself am not a biology major. But I found myself fascinated by the work at the Museum and a similar natural history museum. So, please don't look at vertebrate zoology and think, oh, that can't be for me. If you're interested in history and if you're interested in archives, I think there's a lot of amazing opportunities that are repository. So, here is just a quick description of the kind of research that we support. And we really get people from everywhere, from small wildlife societies in the area to researchers in the area. To researchers who are looking at lead poisoning and condor populations over the span of 100 years. So, I mean, the range of research I think is interesting and I feel like I'm always learning something new. So, you can imagine with having this task of building this repository, we're really building this from the ground up. I don't have a mission statement that's, you know, decades old to fall back on. We really had to work hard to put together our processing manual, our mission statement. All of these things I think that we sometimes take for granted in established institutions. We're affiliated with the Bancroft Library. So, we do have some support through them for some basic documentation. But otherwise, what I really am looking for are students who are ready to roll up their sleeves. And get into some of this material and help make it available. The biggest thing about this grant is really exposing the collections that we have. And it's a pretty rich material. The majority of our collections are comprised of field notes. And so, researchers go out into the field. They observe what they see. They basically write down these formal conditions of a moment in time. And so, if we have this record from a hundred years ago, we can do surveys now to see how populations have changed. And that's the kind of material that we have that I think is so interesting. So, if you're interested in that, if you're interested in the history of California, these are the kinds of tasks that we have. So, I want to make a point that we have two very specific internships. We have one for somebody who has taken, so this one is for somebody who has not taken the archive class. If you're just curious about archives, maybe you have an interest in history, this is the internship for you. I get you started with some easier things like rehousing historical photographs. And then we move on to creating box lists of some of our collections that we may not get to right away, but we want people to know about it. And we're utilizing this new feature out of the OAC, it's the online archive of California to create collection records without necessarily processing an entire collection. I think it's a good practice to understand what the finding structure is without having to go through the whole process. So, I think that would be a really valuable tool and experience for a student who's somewhat interested in archives. So, again, looking for someone who's willing to get their feet wet and who's enthusiastic. I want our interns to be engaged and excited and to share our discoveries and we're always excited. We have a Facebook page and a blog and we do encourage all of our interns to participate in that. So, that's the first internship and that is an onsite internship to be there and to just learn about what working in an archive is all about. And then our second internship is a processing intern. So, this will be taking a medium to large collection and going through all the steps for processing that collection. And I help you every step of the way. We have this very well choreographed and we've worked really hard on our documentation for this. So, if you are hoping to get a collection under your belt and to put on your resume, this would be a good opportunity. We use Archivist Toolkit and I help you process that finding aid into an encoded EAD file out of Archivist Toolkit and massage it into a file that will be acceptable onto the OAC. So, you'd get EAD experience, XML experience, Archivist Toolkit experience and all the other steps that are involved in processing. I should mention that both of our internships are paid. This internship is paid at a slightly higher level because it does require a course. It requires the archives course and if you pick in preservation that's even better. So, those are the two internships. I do like this photo of the, I forgot I had put this condor photo in. I think condors have been on my mind and they're not really my favorite bird but I do like that photo. So, a student qualifications, an interest in natural history or biology is helpful. But again, absolutely not required. Like I said, I was an English major. I kind of fell into this through my own internship. I did my internship at the California Academy of Sciences. I graduated from SLIS in 2010 and it was a very important internship and I'm really glad that I did it and I fell into this amazing niche. So, I am the poster child of how important your internship is and how things can be very fruitful from that experience. I do prefer decent handwriting skills. I'm very, I'm very compassionate towards left handers. My husband's left handed and I will accept not so decent handwriting skills as long as it doesn't look like psychokiller handwriting which I've experienced and that can be hard. This handwriting, you're writing on folders that are supposed to last for years and years. So, decent handwriting is a big part of it. Enthusiasm and curiosity, that's a big deal. I guess everybody wants that. Previous candidates developed attachments to their collections. We had Nancy Rink is processing the Robert Stevin's collection. He was a herpetologist who wrote a field guide for reptiles and amphibians on the west coast and he just died. And while she was processing, she was actually almost finished when he died. And so, she is looking into ways of describing and saving all of the memorials and obituaries that have popped up online. There's a Facebook memorial page about this, herpetologist. So, now we're looking into how do we save this and put this into the finding aid and it's really fascinating. And I think she was pretty crushed when she heard that he died. I think we all get very attached to the people that we process that become so real to us. So, I'm looking for other people who are open to those kinds of experiences and making connections in history. Innovative ideas, that's something that we're doing with this collection. How can we connect our specimen data, our maps, our fields, all this data into something that's maybe even the next step for finding aid. I'm always looking for how can finding aids be more dynamic. So, I'm always looking for people who are interested in that, too. So, here's my contact information and the requirements. So, please, if you're at all interested, do contact me. We're always looking for somebody who's just kind of curious about what goes on at the museum and in its history. Thank you. Thank you, Christina. So, I do guess that, again, we're looking at individuals who are able to come on site and all of the options so far it's found it's fascinating. So, I appreciate your presentation. And we'll move right along to the last one, but not least, Diana. We'll talk to us about CSU each day. So, go ahead, Diana. Thanks, Pat. So, thank you all for having me and I'm so glad to hear about all these wonderful internship sites. It almost makes me want to do another internship myself. So, as Pat said, I work at California State University East Bay as one of the library faculty members there. And we are looking for on-site interns. And just to give you a little background of the University Libraries at East Bay, so we, our main library where your internship would be is located in Hayward, California. So, just a few bar stops down from Cal Berkeley. And our University Library has a very central teaching mission because we are a teaching university. And our library faculty all teach two credit information literacy courses that are required for our first year students to graduate. So, that's what most of our interns focus on. And it's also we focus on our reference philosophy is part of our teaching opportunity. We have 12 library faculty members at the moment. We're very collegial faculty and we love it when students want to intern with us. So, a little background on our internship. It is an instruction reference internship. So, if you would like to have experience teaching, helping to teach a credit level information literacy course. And you'd like experience serving at an academic reference desk, this internship is for you. And you can come and help us fulfill our teaching mission and share your ideas on teaching, learning, and librarianship. So, the internship was created to provide experience in reference and instruction to help us learn from you and you to learn from us new ideas from enthusiastic engaged graduate students. As I said before, it's on the ground and in person at our Hayward campus mainly. We do have the option of doing a slight hybrid so you can do some of the work because we do teach online as well for online modules. We would like to have our interns on the ground in Hayward so you can really come integrated into our faculty unit here. So, some of our interns do work with me. I'm the site supervisor for the overall internship program. You'll be paired with a faculty member or perhaps two faculty members who are teaching. We're on quarters so for spring, your spring semester you would overlap with our winter and spring quarters which is why you might work with more than one faculty member. And you get to help with lesson prep, delivering lessons. You get help with grading but you'll never be just having to do all the grant work of grading. You also get the opportunity to work at our reference desk which can be quite busy, especially in the middle and the end of the term. And you also have the opportunity for doing informational interviews with other library faculty members and staff members so you can get a really good overview of what it's like to be an academic librarian. And so this is more than just a TA position. You really get to learn about being a faculty member in the CSUs. All the librarians are faculty members which is really wonderful so you can get to learn to see if this is something that you really want to do. Everybody is really into talking with our interns and helping you grow and learn and we learn so much from our interns as well. So student qualifications, obviously because a lot of your internship will be in teaching, we would hope that you have a strong interest in gaining classroom teaching experience. Also if you've taken the reference course and or the information literacy seminar, that's very helpful but not required. Also if you have interest in creating learning modules, online tutorials and things of that nature, we do a lot of that so we have reusable material that we all share that is wonderful. And obviously as everyone else has said, a willingness to learn and being public service oriented is really key. Our past interns have been absolutely wonderful and have done fantastic projects for us. They've created games to use in our classroom on copyright to actually make copyright fun to learn about. Updated library guides helped with course related instruction both in the classroom and online. Come into our one session embedded information literacy sessions for upper division courses as well. So basically if you are good, humored, public service focused, serious about helping and you have a love or you think you might have a love of teaching, this internship is for you and we would absolutely love to have you. So if this sounds like something that you're interested in, you can contact me. My email and phone is up there and you just have to send in a letter of interest and your current CV to my email address and then we'll set up a time for an informal interview so you can ask more questions and decide if we are the right internship site for you. So thank you again for having me talk with you and I hope that some of you will consider Cal State East Bay as your internship opportunity. Thank you. Thank you, Diana. And I'm going to move right over to this slide right now and you could see the images of the speakers and also the institutions they represent and their names and we're up and down for questions. So if you have any questions at all on any of these internship opportunities you can raise your hand or you could just type the question in the chat area. What is the student that's graduating when in December or so then as far as solicits concerns it can't be part of our internship program. You have to be an enrolled student. D, I'm going to let Christina answer that one. Christina in the chat area is a question about hours and days of the week. Right. So I work, I have a very interesting schedule. I work Monday through Thursday. I work half days in the morning. I do work all day Wednesday and every other Friday. Now I don't expect you to remember that or to be able to do that but it is good that in the beginning we do have overlapping hours. So I'm basically there every morning between 8.30 and 1.00. So once we get the hang of things we always have paid staff there throughout the day every day. So once we get more familiar you are able to be there when I'm not there but there will still be somebody there to answer questions. But typically I try to work it out for my schedule and we do accept volunteers. So if you are graduating but you do want an experience like this we do take volunteers. Thank you Christina. That's a good point. Although this doesn't become involved in volunteer opportunities we do believe that it's very important for you to have experience and volunteer experience is also valuable. Something good to put on your resume and a great way to network as well. So keep that in mind. I'm going to go to the next question Julie asked for Cynthia to have some information from you two about the hours and days. This is Cynthia. I'm here from 8.30 to 5.00 Monday through Friday. The internship can be mornings, afternoons, the whole time. I'm very flexible. Again it is important to be together. Since it is a solo librarianship library the best mentoring that will go on is going to be working together. But I am flexible. I don't know how many hours are required in an internship to get credit for it. That hasn't actually been outlined to me but I'm more than happy to work out whatever is comfortable. Thank you. Thank you Cynthia. And for all of you our students work 45 hours for each credit that they're pursuing. However they must sign up at least for two credit courts, three credit or four credit. So most of our students work 135 hours during one term to earn three credits. That seems to be the norm. And we like to say it should be fairly even during the semester so that they can get done easily without a rush at the end. However that schedule when you work out with the intern you're not involved in the third time when it's slower for you or if the intern needs to take off or something. The two of you would work on that. We don't become involved in that. And I see a question there for Rudy and it's about what the veterinary librarians and if they're late to specialize. So I will give the mic to you. Thank you. Emily, we actually do have a each of us are liaison to different colleges, one or two colleges. So we do have a veterinary liaison. So you would be very easy for you to shadow this liaison. She spends a lot of time in the College of Veterinary Medicine talking with the faculty, talking with the staff, working with them. She meets with the students on a regular basis as well during their grand rounds, the first and the second year students. So she does spend quite a bit of time over in the College of Veterinary Medicine. As for specializing, I'm not too sure what you would do to specialize in that area other than the exposure and learn the collection that we have, the special needs that go along with our veterinary students. And also our veterinary program is different than Davis' program. Ours is a pure problem based program. So as a result, the veterinary students spend, I would have to say, even from two to three times the amount of time at the library during research than the other programs do. So they are heavy, heavy library users and we see them on a regular basis. So to specialize in veterinary librarianship, you could shadow our liaison and talk to her and really get to know how she works with the students and faculty and staff. Thank you. And do we have any, they're all very interesting opportunities, aren't they? Do we have any other questions or do we have any comments that you'd like to make? Again, introduce the chat area or raise your hand if you'd like to take the mic. Well, I'm sorry, my button turns off on me often. I just want to thank again all the students who attended, the program just presented. And I wanted to say that the link to this presentation will go out in the morning to all of our students so that they can listen to it if they were interested and were not able to attend this evening. And eventually we will also have a webcast made of this so that it is more easily accessible to other students. They won't have to go in to collaborate to listen to it. So thank you very much, everyone. I appreciate your attending.