 Good morning and welcome to this week's edition of Encompass Live. I am your host, Krista Burns, here at the Nebraska Library Commission. Encompass Live is the commission's weekly online event where a webinar, a webcast, an online show. Nobody can seem to agree on what the terminology is or what terminology they like. People have definite opinions on that, but whatever you want to call us, we are a show that we are here live every Wednesday morning at 10 a.m. Central Time. If you're unable to join us on Wednesday mornings, that's fine. We do record our shows every week, and all of our recordings are available on our website, and I'll show you where that is at the end of today's show, where you can go and get the archives of our shows, and put up the recording into our YouTube account. If there's any slides or presentations, they go into SlideShare or wherever someone may have their slides up there. If there are any websites mentioned during the show, we collect them in our Library Commission's delicious account, and those are all bookmarked together in a group for you to have access to later. So that'll be available to you after the show. Both the show, the live show and the recordings are free and open to anyone to watch, so please do share with any of your friends, neighbors, colleagues, family, anyone you think might be interested in any of our topics here. They are welcome to watch our recordings. Yeah, I think that's it. I'm just trying to think of anything else that I was trying to say here. So yeah, just send them over and we can have them watch what we have on here. As I said, all of our recordings, they're going back to the very beginning of the show, too, which was in January 2009, so there's quite a lot out there in the archives. Interesting things, lots of stuff, of course, is probably outdated at this point, but for historical purposes, it's all there. So we do have guest speakers that sometimes come in and talk on the show. Oh, we do a mixture of things here on the show, actually, and all sorts of different varying topics, presentations, interviews, book reviews, mini-training sessions. Basically, our only criteria is that it's library-related somehow, either it's something libraries are doing, a library sharing their experience in something, or some resource of some sort that a library could potentially use. We're very broad with that. You'll sometimes see some presentations that might not sound like they have anything to do with libraries, but if you pay attention and see what we're talking about, you'll see where we connect it to them in some way, so everything is somehow library-related. We have guest speakers come in sometimes from outside the library commission, but we also have our own staff that do presentations regularly, and that's what we have this morning. To my left here is Craig Lefdorf, who is our Technology Innovation Librarian here at the Nebraska Library Commission. You did this session, when was it, earlier this year? Yes, a few months ago. A few months ago at one of our system meetings events, and we asked them on the show to do it here, to share more broadly about how to use cloud services, cloud computing. I was going to say buzzword, but that makes it sound bad. No, I agree with you. I was going to say buzzword later. It is, but it's very useful. If you can figure out how to use it and what you can use it for you and in your library, you can probably, you know, get a lot of use out of it and save some money on some of what you've been doing. So I'm just going to hand over to you Craig to take it away and tell us all about how to cloud compute. Okay, can I make sure I'm there? Yeah. Okay, so as we mentioned, cloud storage is kind of a buzzword. It's basically a new term for something that's been happening for quite a long time. At a basic level, cloud storage really means saving your data or your files on someone else's machine. So it's not necessarily, it's out in the cloud or it's something that hasn't been seen before. It's essentially instead of putting it on my laptop or my desktop in front of me, I'm putting it on machines that might be dispersed through a pretty wide geographical range. I think that's something that a lot of people don't even understand the definition. They think the cloud is somewhere, some ephemeral thing out there. But it's, no, it's just another computer. You've got to have everything on a computer somewhere. It's just how you get to it that it's not physically in front of you, the equipment. Yeah, absolutely. So basically, this is my fifth e-definition. It's replacing your hard drive with their hard drive. And that's all it really entails. As I said, it's basically not new. It's been going on for quite a while. And actually in the early days of computing, computers were big, immense. They had their own rooms. And the big computers did all the work. They would do all the heavy lifting and then push out the results to a bunch of dumb terminals. So you had computers that were basically just receptacles. That's sort of similar to the structure of cloud computing today. You have these servers out there in whatever part of the world doing the heavy lifting and doing the processing, and then you sort of reap the benefits on your own local machine. I think that they can be beneficial to libraries, but I think there are some considerations that we'll talk about. There are things to keep in mind because libraries are a very specific kind of service. We have very specific values that sometimes don't match with corporations who run cloud services. So we'll get into that a bit. Common in lots of areas of libraries. Yeah, absolutely. We're special. So we have to take special consideration. So let's start by talking about some of the advantages of cloud service, cloud computing. One big one is that hardware is not going to be as much of a consideration for you. If you have another computer out there in New York or India or wherever they happen to be doing all the storing and all the heavy lifting, you don't have to worry as much about memory or server machines at your local library or your location. So cloud service can definitely save you a bit in terms of purchasing new hardware and worrying about maintaining your existing hardware. If you're paying for cloud service or even if you're getting the sort of free, limited cloud service that we'll talk about, you know that those machines are always going to be up to date. That's basically the company's focus, keeping those machines up to date, keeping them running. So that's definitely a benefit. Another plus would be that you can access your files from anywhere with a caveat that anywhere includes devices that have an internet connection, things that have a browser that can get out to the internet. So if you put your files up into the cloud, you can get to them from a desktop computer, a laptop, a phone, you know, an e-reader that has internet capability. You can get to the same files from multiple locations and it's all the same content, you know. So you're seeing uniform files. Some devices are now totally cloud focused or almost totally cloud focused. You guys have probably heard of Chromebooks. Those are more or less designed to do a lot of their operations in the cloud. They don't do too much at the local level where your physical machine is. And Google actually also has something called Chromebits, which is a USB stick. You basically can plug it into a display, like an old TV that has a USB port that then turns the machine into kind of a Chromebook. So same principle. Another advantage might be that many cloud providers offer automatic syncing. The way this works is you create a folder on your desktop, basically a place where you want all of your backed up stuff to go. So anything you put into that folder, whether that be documents, images, PDFs, music files, video files or whatever is duplicated in your cloud storage. It's a one-to-one kind of mirrored relationship. It's not necessarily the same thing as doing a total backup of your machine. There are services like Carbonite that provide that, but this is more or less just providing mirroring for this one particular folder. So that can be very helpful. Drawbacks. One big one is that you may not necessarily own your data completely. When you use a cloud service, you have to in general agree to a long list of legal terms. And that covers who controls the data and what they can do with it. You guys have probably seen a bit of this in some of the stories about Facebook and Instagram. Some of the things that come out that say when you add photos or videos to these services, you don't necessarily own them completely. Facebook and Instagram can incorporate those into advertising. They can transfer usage rights and do all sorts of other things with them. When you're thinking about this, as I mentioned, some companies don't share library values. So you might want to also consider these companies in terms of how they interact with inquiries about usage and privacy. We would not hand over library records to an authority who came to the library, but if you're uploading stuff to the cloud or related, some of these companies might not share that same value or that same reticence to hand over data. So that's something to consider as well. Another drawback is if your data may not reside here in the U.S., if you're sending it out to a worldwide company, they essentially can put it in any location. This varies depending on, in some cases, what you pay. Just to cite one example, Microsoft's OneDrive service with their free cloud storage, they basically decide where they put your data. So if they want to put it in Eastern Europe, they will. If they want to put it in Australia, they will. It's wherever it's most convenient for them to go. But if you pay for the premium OneDrive for business, you do have a bit more of a say in terms of where your data is housed. So that can also be important in terms of how your data is treated, not necessarily just in terms of how the company treats it, but also the laws of the country. That's what I was thinking is where it's actually, whatever computer it's actually physically on, is that what rules what can or can't be done with it? Yeah, absolutely. So that's definitely something to consider, especially if you're uploading anything that might be considered sensitive or require a bit more privacy. And of course, if you're putting stuff out there, you are going to necessarily make yourself susceptible to potential hacks. Most cloud storage companies, at least the biggies, focus quite a bit on security and keeping things safe, but nothing is 100% guaranteed. You guys might remember that Apple's iCloud service had a hack with celebrities who had photos that were eventually distributed all throughout the internet. So something like that can happen. It's something to consider when you're mulling over what to put onto your cloud service. One thing that might help you in terms of security is encryption. Encryption basically means that your data is encoded, so only people who are authorized or who have these same encryption tools can view it. There are lots of free resources that can help you out with encryption. One is Reset the Net, and they have a privacy pack that you can download that has all kinds of tools in it. There are also standalone tools like Boxcryptor and Evo. And I would say that the drawback is sort of parallel with the benefit for encryption because it does make it more difficult for your data to be viewed by the bad people, but it also makes your data more difficult to be viewed by the good people. They have to have these same tools in order to decrypt your files and actually use them. It adds a bit more in terms of getting access. It adds a few more steps. One other piece of encryption that might be helpful to you is two-factor authentication. Excuse me. So instead of just putting in a username and a password, you would also have to enter a passcode. You might have to answer a question like, what's your dog's name or what street did you live on as a child? It just adds an extra layer of security to that interaction, makes your data a little less susceptible to villains, I guess. One other drawback, especially as it relates to the free cloud storage, your storage space can be kind of revoked. They can walk things back when they feel like they've given you a bit too much. This is from OneDrive, not to pick on OneDrive. But about a month ago, they switched their amount of free storage space from 15 gigs to 5 gigs. Yeah, kind of a big hit for people who might have been using that service. They ordinarily will give you, excuse me, give you plenty of advanced warning, but it's still kind of a hassle, I think. If you've been using it, what's that been given to you? Yeah, what do you do with all your extra stuff now if you've got that filled up? Yeah, absolutely. I assume, okay, that was the free, you could pay for more space is the idea, at least directly with them. Yeah, I haven't seen any instances of your, you know, pay premium services being changed. You know, you get what you get whenever you enter into that contract, but the free stuff, they definitely are sometimes making those changes. Okay, so let's talk a bit about providers. This is Google Drive, and I'll show you some of these services later on in the presentation. If you have a Google account, like a Gmail account, you will get up to 15 gigs free. And then they have premium pricing above that. You can get 100 gigs for $2 per month. You can get a terabyte per month for $10. So it's not too expensive. It uses the Google Drive Office Suite, and those are pretty much comparable apps to your Microsoft Office stuff like Word and Excel and so on. You can actually upload Microsoft Office files into Google Drive and it converts it. I've done that, yeah, I use it for personal stuff. And you can, if you've created something there, you can export it into being an Office type thing that you can then use, yeah. I've had to do that. Yeah. You can attach stuff directly to Gmail from your drive, so that's helpful as well. It does include built-in OCR for PDF files, and that's not necessarily a big wow, because you can do that with Adobe Reader as well, but it is kind of helpful to have that built in. So you can search for text in a big PDF document right in Google Drive. Up to 50 people can collaborate on the same file and see the changes in real time. So as we mentioned, basic cloud services basically does your storing stuff on other machines, but these providers tack on additional features and that collaboration is definitely something you'll see with the various providers. One other thing about Google that I didn't mention is that they do have add-ons available, so you can add on things to handle faxes or merging PDFs or a blueprint program to sort of design a room. And I'll show you that a bit later on as well. So that's Google Drive. Microsoft OneDrive, free to use with a Microsoft account up to 5 gigs. 50 gigs is $2 a month. It's pretty well integrated with Microsoft Office as you'd expect from the same company, so your Word files, your Excel files, PowerPoint, and so on, those work very well with OneDrive. As I mentioned last year, they announced that they were going to downgrade their storage, I think they actually did that last month. It's built in natively to Windows 8 and Windows 10 operating systems, so if you have a newer machine, you probably have OneDrive as an app already. And in addition to the free storage you get with a Microsoft account, you can get more free storage by using being a reward, which is your search service. So instead of going to Google to find things, if you go to being in the search event, you'll accumulate those being rewards, for more free storage. Dropbox is kind of a big name. The free version is 2 gigs. You can get one terabyte per month for 8.25 with their Pro version. They do have apps available for pretty much every major platform. So if you have Windows, but also Linux, BlackBerry, Kindle Fire, Android, iOS, they have apps available for all of that. One thing that's notable about Dropbox is that they are heavily focused on encryption, so they encrypt everything from end to end to add a bit more security to what you're doing on there. And they do work with Microsoft Office Online, which is another cloud-based service. It's basically the same thing as opening up Word or Excel on your computer, except that it all functions on their website. In my experience with using this feature of Dropbox, it's kind of been draggy at times, and it's not entirely identical to the desktop experience when you're opening up Office and kind of moving around. It's a little slow at times, but it does work. Box is one that's basically not on a lot of people's radar. I like Box a lot. The free version offers up to 10 gigs. That's their personal plan. The thing about Box is they are heavily focused on business users, so you kind of have to make changes when you go to their site. They assume by default you're a business seeking cloud service from them, so you have to click around and change that to an individual or personal plan. Again, it's integrated with Microsoft Office 365. It's also integrated with Google's drive feature, so you get the best of both worlds from Box in some ways. They do encrypt all your content. Again, as I said, they're focused on business and IT users, and the web app has buttons to create new Google Docs right from Box's website. That's pretty cool. That's one I've not heard of yet. Is it new, or I just haven't known about it? It's been around, and I think they've shifted their focus to business and IT. Yeah, I wouldn't have paid much attention to that most likely if that's where they're focusing their marketing and whatnot. Yeah, I think they got surpassed by some of the bigger names in terms of their personal users, so they just changed their business strategy. There's also Amazon, Amazon Cloud Drive. For $12 a year, you get unlimited photo storage and 5GB of storage for files that aren't photos. If you are an Amazon Prime subscriber, you already have this feature, so if you pay I think it's $99 per year to have Amazon Prime or something, that's one of the features you get. $60 per year, you get unlimited storage for all file types. There's no free option with Amazon. It is what it is, but if you do have the Amazon Prime service, you already have some of the features that are available. So those are some of the big names. There are tons of different cloud providers right now. I would caution you to do your research before you jump right in, and this is why. There's one service called Mega, and it is affiliated with a guy named Kim.com who ran Mega Upload. Mega Upload was a file sharing service that was shut down by the FBI, so... Probably don't want to be involved in that. Yeah. Yeah. Necessarily. Yeah, and their service are also overseas as well, so that adds another wrinkle to the whole thing. But if there's a service you haven't heard of that's promising a lot of free storage or all these kind of whizz-bang features, it's generally a good idea to search the name and see what other people are saying or what their history might be. In terms of the free storage, which is what some people will opt to do rather than pay a subscription fee, there are ways to maximize your free storage. I mentioned with OneDrive, you can use your being rewards to kind of convert those into free storage space. You can do that with pretty much all of the major players. This is from a blog called Life Hacker that frequently offers articles on increasing storage space, so it's a good place to go and get tricks and tips. For Dropbox, you can do referrals. OneDrive has the being rewards, and there are all sorts of other little avenues you can take to increase your storage space for all of the services. So in terms of where this is going and whether this has a future, I think that looking at some of the products and some of the services that are popping up are kind of a good indicator of how viable this idea might be. This phone is an X-Bit Robin. It's a new cell phone. It comes with 100 gigs of storage. The only caveat is that the storage is entirely cloud based. So all of your photos, your video, and so on that you're taking with that phone goes out to someone else's server, and it's held there. Amazon Web Services is distinct from the Amazon Cloud service. That's actually more business-focused. It's one of their most profitable sectors. They have 1 million users now and $10 billion in revenue. And other services actually run on Amazon's web service platform. So Instagram runs on it, Pinterest runs on it, Netflix, and... They're behind a lot of things, and you don't know. You're not even aware of that. Yeah. Box actually runs on Amazon, so the pre-cloud service runs on the paid web service. It's very odd. And the other little slide that I have there is something about banking in the cloud. As it becomes more of a priority, you're seeing more and more thought put into security and ensuring that data is kept safe. So I think you'll probably see more of that in the future. One thing that I just read before I came here is that Google purchased a platform to buy and sell cloud-based services called Orbiterra for $100 million. Gosh. Google obviously sees a lot of future in this sort of thing, so I think that's kind of a good indicator that it's going to be around for a while. Some considerations, especially for things I would ask before signing up, especially if you're going to pony up the money and purchase a subscription to any of these services, take a look at their downtime history and their reliability. Because you are going out to their servers through these wires and this internet connection, you want to make sure that this stuff is available most of the time. Obviously, things can go down momentarily, but if they have a patchy history, that can be a big red flag, look at pricing and see if pricing has increased or if they may change this to their pricing structure. That's kind of something you want to investigate as well. Take a look at extra features. As we said, all cloud storage is basically the same at some level, but beyond that they might have things that you might need like collaboration or like the ability to integrate Google Drive and Microsoft Office products in there. Have they had unpleasant interactions with the police? Stay away. Security and privacy are important for libraries. You want to work with someone who's going to respect our culture and our reverence for privacy. Both in terms of what they do with your data and what they do with your data when you're leaving their service, when it comes time for a final deletion of all this stuff, what happens to it? Are you sure that it's going to be deleted from their servers or will they have copies hanging around? How deleted is it? How deleted is it? Also, can you migrate it elsewhere? If you decide I can get a better deal with this competitor, are you going to be able to take this stuff kind of in one fell swoop and put it somewhere else? This is the other animation. This is the other animation. This is the other animation. If you guys have any questions at this point, I'd be happy to try to answer them. Also at the very bottom there, the goo.gl link will take you out to my box account so you can download this presentation and a few other things. I will just wait a second for any questions to roll in and then we'll take a look at the individual services themselves. I'll add that link to our delicious links that are available to you afterwards if you are not able to get it. Make sure I get the right one. That's it. If you have any questions, comments or anything, use your questions section of your GoToWeb interface, type it in now. Craig can answer anything you thought of but he's also going to live demo some of this stuff so you can still pass questions in there. We did have a comment about the Chrome bit. It's actually like a flash drive or something but it actually needs a power supply. It needs to be plugged in as well. It's an extra device that you connect into your TV like your cable box or DVR player or something like that. Interesting. We do have a question which I think you sort of kind of mentioned but I guess we can elaborate on it. What assurances do you use when you're using Chrome? What assurances do you use right on it? What assurances do you just have about third parties accessing your data? I guess if it's on one of these services I guess it could be there's somebody hacking or by accident some other of their clients. I don't know. I think that would be covered by your terms of service to which you can send whatever you initially use the service itself. Again, you probably just want to sign on. How is your security protected and what happens when there is something that goes awry? It depends on what you're putting out there too, like you're talking about private information about our users or anything like that. You'd want to make sure that if you need to use cloud storage for that kind of information that you make sure that it's extra special, extra safe. It depends on what you're using it for too. If you're just like using it to house anything secure that needs that, you maybe don't need to worry so I quite so much. I think that would direct what you put out there as well. As you said, if it's just flyers or presentations, it's probably not a big deal if someone knows that you're having a knitting program at the library. Or if you wanted to use it to store some things that you don't use all year like your summer library club stuff that you don't necessarily need in December. It's like off-site storage in books, but off-site storage of your electronic stuff. Yeah, but you probably don't want to upload patron records with social security numbers and things like that. Definitely you don't want to keep that. Right, most of the best. Another question to come in just now, that's fine. As we're going through things, type in a question and I can grab it whenever it's appropriate and we can get all the information you need. So go ahead and let me just swap out here. Oh, okay. I had a browser open, but I'll open it again. Oh. Sorry, you must have gotten clicked. That's my problem. I think I might have done it actually. Will they be able to see it from here? Yeah, it's doing screen sharing. Yep, it's showing everything you're doing. Okay, I'm going to show you box first. Maybe. Okay, so this is my box account. It's pretty stripped down. Just a list of folders and I can upload a new one here. So if I wanted to upload something, I can just go into here and click files or folders. If I click on new, I have the option to create a new Word document, PowerPoint, Excel, or go into the Google Drive stuff with doc and spreadsheet. This is actually the folder that I concluded in my presentation was a shared link for you guys. So this is what you should be seeing if you go to this folder. We've got PDFs, PowerPoints, and so on. That's interesting because you logged in to your account to get to this, but you've shared this particular part publicly, so other people who want to go and look at this don't have to log in or have a box account. You're sharing it out there for them to use, yeah. No, I can actually show you that if you'd like. I can get cursor here. Okay, so this is the public side and it's very zoomed in. There we go. Basically the same thing. Yeah, and you can pick and choose which stuff is public and which stuff you don't share. Absolutely, yeah. One thing that's nice about box in terms of collaboration, they do have the option to add a box note like this. So as I say here, if you had a box account you could edit this text or add new text or media of your own. This isn't as robust as some Word processing programs. You basically add standard stuff like font and some of the styling and so on. You can add photos or you can add a table so that's nice in some ways. You can also add comments and in the comments you can type the ad almost like you're on Twitter to notify someone that hey, you need to work on this section of the document. So that's pretty nice. You do have the revision history as well so you can revert back to previous things if someone messes up your document and you have a share option. So if you want to give someone total access you can do that. You can also limit their participation in the document or someone that you want to you know, you don't want them messing with certain aspects, you can definitely control that. You can't create a share link for anything so you can basically make it public as long as anyone has that link or can type in the URL, they can get there and view it. You can invite collaborators you can upload by email so Box really has a lot. It's not the prettiest site ever probably it's very smart but you can do quite a bit with it. If you guys have any questions about Box, feel free to ask away otherwise we'll move on to Google Drive. I'll keep my eyes open. Alright. So this is Drive and some of you have probably seen this already. You can create folders in Drive you can upload files straight to Drive. It tells you at the bottom how much space you're using you can also upgrade your storage here and you can see I'm not using anything at all at this point. Out of my 15 gigs I've got 0% used practically but if I did hit that limit I do have the option to get these sort of premium services as well. With Google Drive you can create these new documents in Drive that kind of parallel what you'd get in Microsoft Office so Google Docs, Google Sheets and so on. You can also connect apps to it so if I go down here to more and say connect more apps I get a whole slew of things that I can add onto my Google Drive. You can do Pixlr which is sort of like a very compact photoshop program. Yeah I've used Pixlr. This is pretty cool. You can add music sports and guitar tabs and all sorts of things here. You can add stuff to convert videos to a symbol PDFs into one document and floor planner which is pretty neat. So let me load this up for you. I've already been working on something here. This is essentially just a blueprint service. It lets you create a room and then put stuff in it so you can see what the room might look when you do it in real life. Yeah so once it loads up here you can see I've got whatever this is and a table here. I've also got an Ultimaker 3D printer on the table and I can bring in more so there are all sorts of things I can do. I want to put a kitchen section in here. I can do it. So you're trying to design a new library space and figure out where to put things. It's very useful for that. And then once you're done of course you can save or print or share this. You get the option to create one room with a free account with floor planner of course. If you wanted to do more there's always the premium option available. Lead that and go back and let me find. I just recently used one of the add-ons for this plugin to do labels Avery which is Avery big name and just the labels themselves. They have a plugin for Google that you can then use. If you have a Google spreadsheet of addresses and things you need to mail out use the Avery plugin to find which model or whatever of slide labels you have and then it will smush it together with those technical service to be able to put it right out there for you. It's really slick. Fantastic. Basically you guys can see that you can add pretty much any type of document. I've got spreadsheets, PDFs, standard Word document files and so on. So I wonder if we have any Microsoft documents on our computer here. No there could be, you never know what's on there. I don't want to upload anything too sensitive but there's something there, so brainstorming sustainability that might be. So this is a DocX Microsoft Office format but it goes right into my Google Drive and then I can view it which I won't do because I don't know what this is. But anyway that's Drive. If you guys have any questions please feel free to ask. In the meantime we have another one Drive which is Microsoft's cloud service. If you see anything that he's showing or that's coming up on the screen that he isn't clicked on that you wanted to show, we'll do that. As you guys can tell I use free service from all the providers so I haven't paid for anything yet just because I've got enough free storage space from the various vendors that I don't have to. If you decide to go with one you can have just an account on each one and spread out, just remember which stuff is where and use all that free space up until you totally run out and then decide if you need to do anymore. Yeah, absolutely. Okay, so one Drive works essentially the same way you can upload those files and they do stay in that sort of Microsoft Office format. So DocX, PPTX. You can also create a new file using the Microsoft Office Online program which is kind of a cloud based version of Office. So if I wanted to create a new Word document it will eventually load up here and as I mentioned before this isn't necessarily as robust as what you get in the desktop version so there are some things missing but most of what you need to do to do your work is here and it works the same way as the standard desktop Microsoft Office suite you just type what you want jump over and I see Doc. You can move things, you can cut and paste. Unfortunately some things don't work as well so if I highlight and try to click and drag this not so much. But for the most part it's a good alternative and it's a good feature to have in one Drive. Well these things I think are good for collaboration with people who are not in the same location as you like if you're trying to work on something and you're at the library and some employee or some volunteer is at home and they say here go look at this do this let me know if you like what I did or here's the schedule for the week is it good for you? Absolutely. Collaboration is such a huge benefit to these sort of offerings I think especially when you have something like Google Drive that can accommodate 50 people at one time that's extremely helpful. As you can see there's a lot of storage space with OneDrive and I'm not using not even using a gig you do have an option to get more storage space you can also get OneDrive apps. As I said a lot of this stuff is built into the new version of Windows so you probably have it already if you don't you can install it directly from their website here and there are all sorts of different apps Microsoft offers Office 365 in addition to OneDrive as a subscription service so you can do a 365 or business so there are all sorts of different choices there so that is OneDrive the last one that we haven't mentioned is Dropbox Yeah I have for personal use we'll also have used it at work actually Google Drive and Dropbox the two that I've used and interchangeably for different things or sometimes for the same project just because of what was where I was doing needed either one I don't know Yeah I think it's actually pretty common just to pick multiple services and use them so Google Drive Dropbox, Box and sometimes if someone else who you've started collaborating with they say well I use Dropbox you're like sure why not I can have another one there's no reason for everyone to have to change and they generally all work in a pretty similar fashion so it's not like you have to learn anything from scratch you know this is Dropbox, you basically have all your files here and then you have all these various sub-sections over here so you're sharing you can see the people you've shared stuff with and your shared folders I haven't really done too much with Dropbox I'm kind of reliant on my old favorites I guess Yeah Now that's the difference too with something that we actually have kind of similar but different services Dropbox features like OneDrive and Google Drive where you can create a new document from scratch I think you're correct It's just storage of stuff you've created elsewhere You can work on it in there I know I've used it I created something and you did it in Word I think and then we uploaded it there to share and then you sync it to a Dropbox file on your own computer so when you make changes there it automatically changes the main one up here but it's unlike those other ones you're showing this doesn't have the start a new document or start a new spreadsheet you can have something else that you were doing that with first Right Is Box the same way as that? I can't remember now if Box have the creative Box actually does and I can take you back there if you will and actually that's a good point what you mentioned about syncing your drive because it does mirror it and if you inadvertently delete something on your local machine it's going to yank it off the cloud storage as well so you have to be careful of what you're doing yeah For Box if you click on new and it will take you That's one that works with both Google and Microsoft and again this is the Word Online which is not my favorite iteration of Word but it's okay and it's pretty slow today so there we go since we're in Box let me take you into the Documents folder this is all the stuff that you'll see if you go to that link one thing you might want to download if you do end up in this folder as the cloud services document I put together this has links to all the major service providers and some pricing information and there's also a very helpful PC Mag roundup of reviews for the various big names and cloud storage providers and so on and there are a few other links that might be helpful to you as well We do have one question I guess it's going to depend when paying for it do you let them have your credit card number I guess what are the options for paying? Credit card would be one way of course some places also accept PayPal so that gives you a little bit more security some places accept Bitcoin Really? Still on? I don't have any libraries of that but they're using Bitcoin much but okay so that's nice I know a lot of people are and that will people getting hacked and stuff getting that credit card information to be something to be concerned about PayPal gives you that extra level of security Any other questions type them in What do you want to know? What do you want to see? Is anybody use any of these services themselves? I'd like to hear what other people are doing I'm talking about someone that I've done Here at the library commission I don't know We have local things as well but we do use it to work with other people or to do some of our own things we're kind of a mish-mash here just like you're saying there's so many different services that do different things and you may have some local on your own computers that you do stuff on but you need to have something available to you elsewhere For me it's always helpful to have stuff backed up in cloud storage because flash drives tend to disappear in my car so I'm going to do a presentation I know I've got it in Google Drive If my flash drive has walked away or got lost in the seat somewhere Dan says he uses Google Drive and Dropbox and it smells the same thing but Box sounds intriguing and you may have to try it I would give it a shot It was my first love as far as cloud storage and I'm kind of stuck with it Here's one, Susie says it depends on the project for work they use OneDrive for personal stuff, she's using Dropbox and Google Docs I use Google Docs a lot for personal things with my family and just because they have it's pretty easy to get a Google account and then you can share things very simply easily with people to work on things I could see the benefit of OneDrive as a work thing because Office is just so prevalent, it's everywhere You probably are using it anyhow so it automatically isn't there I guess that's it for your Anybody have any last-minute questions? Anything else you want to know about? Any of those services that had something on there that you wanted to see that we didn't show? Or mine, not we, Craig did the show We did it together We can look at anything before we wrap up here this is your last chance I don't see any questions coming just lots of thanks, thanks for the info Thank you This doesn't tell me if someone is typing you know when you're doing instant messaging so you can see someone, it says I have to wait and see something So I'll give you a little time It looks like we're all good so I think we'll wrap it up for today Thank you very much, Craig for telling us all about the cloud storage I've used some of the stuff but there's always new things coming out there that you don't know about especially about the security I don't think I'm putting anything I haven't done anything out there that's really bad That's all on my own local external drive but in libraries, it's going to be something different to think about what are you doing what are you how is that working out there Alright, so I think that we will wrap it up for today I will, let's see well, if you will help me can you type in Encompass Live and we'll enter, yeah Encompass Live luckily so far in the world is the only thing called that so if you google us or Bing or whatever we're all that comes up so you can find our website here the show is being recorded and this is where it will be on our website to go to Encompass Live right beneath our upcoming shows to our archive sessions and this is where we put all of our previous shows here and let me see if I had last week yeah the recording was on our YouTube channel the presentation in this case we put it I think on our slide share and then a link to this particular website I'll do here for the presentation I'll link to the box box link that Craig gave us that'll be there and then a lot of links I gathered into our delicious account but he also had that document member in his he also had even more stuff in there so definitely go to that for more information probably by this afternoon the recording will be up at the mercy of how fast YouTube likes to process things but usually they're pretty good but everyone who's here and everyone who's registered for today's show will get an email from me letting you know when it is ready and available for you to watch you need to rewatch it just get a hold of the information share it out with anyone who wasn't able to attend today that you might be interested do that you can definitely do that we have a question here about continuing education credits if you are we do CE education here at the library commission if you are a Nebraska librarian or a library staff person we keep track of who's attended and I pass it on to our people so they'll do that for you if you watch a recording you can use a form to submit say hey I watched your recording afterwards if you are from out of Nebraska we do not obviously provide credits to you but you will receive an email after this show's over that is your confirmation that you actually attended it's only sent out to people who attended the live show and it will actually say that in there this confirms that you attended the live show of whatever and for whatever time so you'll have that that you can then use to submit to your own states continuing education people to get your credit for that so look for that effort after we're done today so that we'll wrap it up today I'll be joining us next week when our topic is something related to what's going on in 2017 actually next year is and I'm going to hopefully get this right Nebraska's sesquicentennial yeah 150 years and related to that of course working in libraries there is the Nebraska 150 books which is 150 titles that were selected by our Lincoln City libraries here the people at the heritage room there of Nebraska authors and the people actually on the Nebraska 150 books selection committee were involved and they picked some books Nebraska based ones that you can read that are related to our history and we're going to have people from those two groups come on to talk about that initiative coming up and also about this celebration that's coming up 150 is actually in 2017 but as you know these things are big so we're starting now talking about it so definitely sign up and join us for that next week and any of our other shows that you see here on the list that we've got here I've got all through the middle of September working on stuff later in September too always adding to it so keep checking back to see what's coming up also we are on Facebook and Compass Live is our connection is slow but there we are this new thing that comes up and you can't get rid of it but anyway and Compass Live is a Facebook page so if you are big on Facebook do like us over there you'll get notifications here's a reminder of that was last week's show that was not updated correctly okay when our recordings are available what the next show is all that comes up on here so definitely if you are big on Facebook give us a like over there and it'll help you keep up with what we are doing let's see if we have anything else coming in here now it looks like we're good alright so that wraps up for today thank you everyone for attending thank you Craig this is a great perfect timing we're just at 11 o'clock so definitely sign up for some of our upcoming shows we know if you have any ideas or thoughts for any other ones any topics you'd like us to cover we can always look around for someone to talk on it or if you have something cool you want to share in Nebraska outside of Nebraska whatever as I said we have speakers that are both local and we bring in people from all over the country actually to speak not bring in as in make you come to Lincoln Nebraska and do that although it is a wonderful place to visit remotely you can connect to us and do a presentation for us if you want to I'll stop babbling now thank you very much and we'll see you next time on Encompass Live, bye