 The back of the alley on Friday, June 22nd, from 6 to 9 p.m. with a break in between. It's the alley between NASA's screenshot and the one with the building on the corner. What was the core? Well, you see that logo was the core. And I will re-approve the permit. Subject to the normal decibel condition? Yeah. These are like decibel maximum. They've lied for three days for the June 20th and August 24th of which the trustees hopefully are no longer in existence at that time. So is the town started there, the process of adopt entertainment? They haven't entertained the audience already. I think I've got to look at it. I believe it will kind of suffice to be covered in filigree. They adopted their amendments to their traffic ordinance on Monday night. Kind of forgot they were five weeks in April, so their ordinance will go into effect on July 7th. Why second the motion? The motion has been made in seconded to approve the live entertainment permit for Axles Gallery on Friday, June 22nd, from 6 to 9 p.m. So you're not approving the June date, not that you want to have this. Thank you. We can approve, but we won't be here. All those in favor say aye. Aye. Aye. Most can pass it. Who does those now? Is that, uh, signs the actual permits? You or me? I didn't know whether that's, uh, the lady that does recreation. No. It must be Parker. Well, I mean she, it's the manager or his, it doesn't mean so. So next up was a draft of an RFP to remove the building at 51 South Main Street. At the last meeting we talked about getting a draft to go out for RFPs to get a price to remove the building. You can put one over there in case that one shows up. Those are two sided. You can have that if you want to. Thank you. So this is a draft. I think Woody did the bulk of the work on it. I think, I think it's in pretty good shape. What he said to me is that this is a rough draft. You know, he kind of left to me about how much insurance the contractor would need. And you know, I'll have to deal with that insurer to make sure we do that properly. But you know, the contract on page two, the contractor showed forms of proof of liability insurance with the village name as an additional insurer. So I think they did a pretty good job. Most of what I thought you were doing here isn't here. There's a few, maybe the wording changes that I would make. But other than that, I think it's a pretty good start anyway. I think they're interested to see if the trustees have any comments on any of the necessary. On the first page, I think the contractor shall be responsible for disconnecting the utilities including the power from the pole located between the building. It says it's the bus station. James had to do a lot of the service. I mean, they don't sell gas and they don't have to go free and things like that are the only things that I saw. They don't know if you folks want to be more specific as far as, you know, the salvageable stuff. They clearly mustn't talk to you or skip them because they regret the stones being salvaged. I have that in my graph. Okay. And the idea there was to build a real stone wall around the flowerbed on Elm Street. When we went to do that, the stones we saved from the house on that block were gone. Those only used some other blasted rock and stuff. That was the idea. Plus those are some really nice big flat stones in the basement of 51. Question. Yes. The Sitco station is way down the street. Do you mean Waterbury service station? I didn't know that. Oh, sorry. I was reading. Another question for me. Sure. The capping and cutting of the existing sewer line and the water line. My suggestion would be that we capped significantly but not permanently with concrete and so forth. So it could be connected back on and when somebody goes in there. I think that's when they say capped, it's an actual capped that you can't be taken off. Yep. There's a rubber band and a stainless steel clamp. Yep. Have you got authority from whatever we needed from Dave Johnson yet? No, I haven't. I didn't have his address and so I haven't done anything with that. You'll have to take it through. I don't know. You might still have some files there somewhere. I'm talking to someone. I probably still have an email address. There's no actual time limit on this one. Right. I mean in the bottom of the last of the stage deal with parks about responses will be submitted by I think they're going for you folks to fill in the blanks there. But I guess I was trying to ask from your perspective. So we need to be any more specific on salvage stuff. I mean it says that we'd like you to save and recycle as much as possible. And then exterior wise, will we're going to be allowing them to salvage the stuff to kind of maybe reduce the cost of the project of the village? Or would you want the village to own any of this stuff? Except for the stones? I don't think we can run that. Jack Carter has spoken to me. He'd like to have something from the building as a momentum sort of for the historical society where we have the weather. I don't know if he's thinking of something else. So I thought I'd say that the exterior of the lights on the east side of the building and the lights, maybe it means. Yeah. The lights of course. The lights that were there on the where the red doors. Those are still upstairs. Jack, maybe there's something Jack would like to have. I looked at it and rebuilt it. I told them it was 99 requests. Bring them back to the original one. So from a nostalgic standpoint, it might be we're keeping them. So they're up in the back of the building? They're with the break room. They'll stay there. Up over here. The back when we were talking about this two years ago, Kathleen Day had two or three people that were interested in going in and removing like doors and staircase and stuff. That was kind of sound. Of course, one of the things that's kind of unique is the banister. Right. There's a banister would be certainly something somebody could use. I don't know if there's anything else. If you were to do that, you'd want to make sure she's got insurance to cover whoever has a boo boo. Sure. It seems like it makes sense to have a contractor salvage all of the building materials like the railing, the timber frame if they wanted those types of things. Maybe you've specified that we would take the stone. Maybe there just needs to be a list of things that we would want and then everything else that the contractor can salvage, they can salvage. So it might be good to have a make it a little clearer. It was clear about the stones, but in the lights. Well, though the only thing that I was. Okay. I think we saw it now like in Woody and myself. I mean, I think the door should be salvaged, but I don't have any. Yeah, the contractor would be the best one to do. So maybe it just needs to be a little clearer. Some contractors might, others might not, you know, fix like buyers construction. They probably just come in and put it in a dumpster, you know, without any thought that there should be miles of copper pipe in there. Probably do running around, building all those old heating systems and stuff. I just wasn't sure you mentioned of the village. I mean, I misread it regarding the permits because I recall in the RFP, you would have said that you already had a permit. So the RFP aligns with what I thought. Zaryl, permit was good for two years. You know, it runs up and sometimes at the end of the body, it's trying to see the demolition. I didn't think so. I thought it said the contractor, not the village. That's why I was saying, did you already do that versus requiring them to do that? So that's not renewable, you've got to reapply again, right? Right, we can consolidate that, but we should anticipate that. I'll check from the phone. Yeah. You know, as far as just this thought occurs to me now, kind of in line with what Steve is saying, if the stone and the lights are the only thing the village wants, maybe this first paragraph, the first sentence where it says, you know, the contractor is encouraged to reuse and salvage as much of the existing structure as possible. Maybe we should list some things that are salvageable that a contractor might be interested in. You know, that timber frame raises, you know, all timbers in the area. If somebody saw it and said, well, this building has these timber frames, this building has a staircase and a banister that we might want to salvage. It might be something that is attractive if we did a little bit better job of listing what's there. If we don't want it, that's fine. It is very exciting to say, oh no, sure. That's okay too, but then we should list a few of the items that somebody might be interested in. Sure. I'm going to track their interest. I agree. Does that make sense? Sure. I don't think it probably does. So maybe you can work with Woody a little bit. Sure. That's helpful. There's also names of a couple of the people that were interested in salvaging stuff before. Maybe it's of value. I'm sure they'd be glad to look at it to let us know what things were salvageable in their mind and give us some better idea. I can get you those. Okay. I've done them from Kathleen. Okay, that'd be great. And then if you want to, we'll crash in language, that's fine. And then we can just say, yeah, with the exception of, and then just list the items that we want. Right. Okay. Great. And I think we want to save those lanterns and just think about it. Yeah, we've got a bunch of stuff to remove. Yeah. So I guess then you will work on the recyclable part of this. Yeah. And then you want us to bring it back to you one last meeting or just send it out to you where it could just be sent out. With the timeframe, do you think you want it back in three weeks or? Yeah, that sounds reasonable to me. If we get, if you give Steve information about those posts about the salvage, it might be something we could ask them how long it is. So why don't we plan to look out on the first meeting in June? Okay. So you can show them that as we authorize to make necessary corrections regarding recyclables and have the RFPs backed by so that we could look at them at the first meeting in June, which... I don't believe in the 13th. 13th? Yeah. And I was hoping not to have another second meeting in June. Right. Next up is possible subdivision options with looking at the parking area. Yeah. So I had a conversation with Steve recently about this and we looked at the site planning that Chris Parsons had put together and Steve is going to, I think we got that one before, right? I do. I have the file with Chris Parsons proposal as well. So Parsons proposal included, you know, a retail, a restaurant and a residential on the property and the configuration that he had for the footprint of the building basically used up all of the parking that was available with 52 spaces. That's correct. 52. So he had put 52 spaces in on that one in addition to the proposed use of the building and he needed all of those parking spaces in order to do what he required. So I asked Steve to look at it using the same building footprint but taking out some of the proposed uses. So I'm going to explain to you what you took out. I think there's two different variations here where subdivision of the parcel is possible and maybe some places for building this fountain. So in fact, go ahead, Steve. Okay, good. So I talked to Chris Parsons, by the way, and I wanted to make sure that Chris was okay with us using the work that he had done as part of this proposal. To the 52? Were the number that he estimated he needed from his proposal? Correct. So I got the impression when we talked that he had more spaces than he needed. Well, I think what he said in the proposal was that he would be open to some shared use in some of those spaces, let's say in the evening, when a retail portion of the building and the offices would not need the parking spaces. So I read the first part, and I've got this here. I'll take a look at it. So he did an analysis based on the square footage of the retail offices and the restaurant, which is a high demand for parking. Well, he had 22 parking spaces and it would be about roughly 40 seats. Well, 14 spaces, so that would translate to three times 14 is going to be 42 seats, is how I would apply this. So I work on two scenarios. The first one uses more of the building, if you will, or has a more intense use to the building. We talked to Bill. We thought the first step would be to pull out the restaurant use, keep the amount of retail and office use that Chris proposed. I figured eight two-bedroom apartments and he had just square footage of residential use. So in order to come up with a scenario, I applied the number of apartments and figured roughly 1,000 square feet per apartment. So that corresponded to approximately 8,000 square feet of residential space that Chris has in this design. So that would result in a demand of 12 spaces, one and a half per apartment. So this scenario has the private parking need of 32 spaces. So I used his design and since this scenario looks at subdividing the property, I used the design technique of creating some tree islands and they're represented in green in this markup of his plan. So the concept would be that there would be some tree islands in the parking lot to eliminate the difference between the prices. Actually the parking lot and the public parking and there could be trees, that type of thing, signage, that sort of thing. So this shows the parking or a subdivision line that would go through those islands and then there would be access just like this design portrays. I didn't try to redesign anything for this exercise. It's a good design. It's pretty efficient. One thing that I did do is I added some parallel spaces along the entry drive. This entry drive, I used some approximate scaling of this plan in the survey of the parcel is also part of your packet. So if you take the survey scenario one and put that side by side with this scenario, it'll give you a little bit better idea of scale. So I added some parking spaces and the reason for that is that he actually had, I counted 50 spaces in his design and then the tree islands take out four spaces. So I added in six spaces along the entry drive just to give an adequate number of parking spaces. I think that would work on, we obviously have parallel parking along Village Streets, but parallel parking along Ample width of entry drives is fine. So that's scenario one. And if you look at the survey, what I did, this is all approximate just for discussion purposes. I approximated where a subdivision line would be just based on an approximate scaling of the municipal parking area, if you will, in the private parking area. Created a line, did some math in terms of width and depth of that lot, came up with about 0.22 acres. Interestingly enough, if you look at the survey right here behind the existing building where it says Village of Waterbury, it's 0.877 acres to Central and Highway and then 0.796 or about 0.8 acres to Highway right of way limits. So for the purposes of this exercise, I used the 0.8 acres. Our zoning does not allow us to incorporate highway rights of ways in the plot area when a lot is less than an acre. So if you add the 0.22 and then the approximation of the private parcel of 0.57, that should give you about 0.79 acres. Which is actually more than what we have in the grand list, which is 0.6, so that's good. So did you have any questions on the first scenario? We can go on, why don't I describe the second one and then if you have questions, or any clarification. So scenario two, Bill and I thought it would be a good idea to give you a couple different scenarios and this may help in future proposals. I know that Helen was here, I haven't talked to Zev lately, but he may have some ideas. So this scenario two has a breakdown on size of retail office space, exclusive office space. And I decided to get creative to try to maximize the amount of public parking. We have a bylaw now that the trustees approved that allows one bedroom apartment to have a lower parking requirement. If you remember with Dan Johnson's proposal, this was part of the scenario. So we amended the zoning. So I looked at a scenario with four two bedroom apartments. So that would be a requirement of six apartment spaces and then four one bedroom apartments, which would be four spaces. So the total private parking requirement would be 26 spaces. And with the addition of some more parallel spaces along the entry drive that you'll see in this sketch, there's actually I think 10 spaces along the drive that are parallel that would allow approximately 30 parking spaces. Keep in mind, this is not exactly the scale plan. So these are approximations, but I think they're good just to talk conceptually. So in this scenario, you'll see there's some reduction in the amount of office space, about 1200 foot reduction in the office space. That could go into residential. I don't know if this again is a conceptual plan for a building. So that's how I chose to look at a scenario that would give more public parking. So on scenario two, then Chris Parsons could do everything he planned to do. Is that correct? Well, well, right, right. What I did skip with scenario one is that I moved the square footage for the restaurant to... I added that to the office space. So scenario one uses all of the space, floor space in Chris's design, but it takes out the restaurant. Does that make sense? So it just changes the use of the restaurant space to office space. And since your office restaurants are very intense use for parking, and that would, according to my scheme, would allow for 20 parking spaces for the municipal structure. So if we wanted to, we'd offer some RAPs for the law after they do size and keep the 30 or 26 spaces or whatever. Yeah, or even... Yeah, let's say here's a couple options give us a proposal using some of these options as a starting list. So the only question I have, and thank you Steve for doing this, it's helpful, on the survey map, the scenario one, you have the private parcel which is 0.578 and it's 0.228 which would be municipal and that comes up to 0.79. But scenario two, both, will it go up? I've got a mistake, sorry. It should be 0.5. It should be... So it's going to be down plus 0.5, it has to come down. So the private parcel would be 0.5. I made a mistake in one of my cases. We're a little bit less than, I just didn't understand how both could go up. No, I made that mistake. So private parcel makes a scenario that should be 0.68. Right, 0.408. Yeah, the 0.3 is correct. Yeah, if you mark your plan, the private parcel would be 0.408. I'll correct my original answer. What, with that design here, how easy is snow removal? Well, many parking lots have islands in them, including this parking lot. Quite more, you know, if you kept this part of the user room enough or they don't have to cart the snow. No, I think there's plenty of room skip. This scheme actually has a nice lawn buffer, if you will, around the entire parking lot. So it would be difficult to push snow across to the sides of this parking lot and the back. It could be pushed into all of the peripheral areas. Obviously you have lighting just like we have with this lot landscaping. But I think there's plenty of space here to facilitate snow removal. Chris' design anticipates recovering our property next to Albert's. That's on the other side of that chain link fence. That's a good question. It's difficult. I asked Chris if his consultant did basically a plan view on the survey that would make it easier to figure all that out. You can see it's kind of hidden behind the building. I think it's just green space. Well, I take that back. The best thing to do is take a look at this plan and I think it doesn't go the rear portion of the building which is where the carriage bar is now. It was the police station. It shows here this is probably the first floor plan. It's probably the easiest. So here's Anne's house and I didn't pass this around to you or other members of the audience. This is from his original proposal. So here this is a survey This building has a much bigger footprint than the existing carriage barn to add all that space and there's probably that's probably about 15 feet from that building to the property line so it does take advantage of the additional space in that area. Does that answer your question? Is that what you were thinking about? The existing one he shows it obviously well look at the survey it does the fence jigs and jogs but the fence is not on the property line so we're on the same page there it sounds like. Did you want to look at this? Can you hear me? Good. I think the Elm Street block is that 16 or 18? I didn't have time to go look at that I've been really busy and I didn't get out to look at that because I think it's smaller than .22 acres because it beams up every square foot of that well there's the picnic table and the bench there's a little bit there's a little bit not a whole lot of that there's a lot of areas split between the bank and our property I was wondering if we offered this to the town so that we got money from selling this and selling this to the town that they could develop as parking houses wondering what sort of value they have on it. Yeah I don't know if we might be willing to look at I don't know we could certainly look at land values of .3 acre or .22 acre lots in the village for other properties and get a sense of how much they're worth Would you look when we did Elm Street we paid 98,000 or something? I don't remember exactly but 100,000 to develop after those two separate blocks we have to sell it with the right of way over that's right yeah with that I'm saying we would be good reconfiguring with this we really have to think through that I think it's a good point what we would do is probably have to hire I would suggest we work with Grenier Engineering and come up with a subdivision plan we would need to get a zoning permit to subdivide it I believe it would be an administrative permit but especially with one for this scheme you're basically looking for a broad access to this lot to include all these aisles so the easement is going to have somehow encompass the circulation area so that the public would have full access because this scheme is a good scheme but it's using two access points to the rear lot I feel that makes sense it's a good layout there otherwise you could lay this out as efficient so the zoning process is something that I can look at with Bill we certainly could consult with Grenier Engineering and see how they would recommend that on that Steve, is there implications of the smaller lot in terms of percentage of building coverage if that increases by virtue of part of it not in this zoning district because this is in the downtown Marshall zoning district and we have no minimum coverage you can essentially cover the whole lot with the building the concerns I've heard was in flood regulations versus I think coverage sure, that's going to have to come to light with a proposal for the building you're right you might have to have some bedded cross space to deal with the whole no net price issue that's another engineering aspect that a private applicant would develop would have to Bill just found the information it was 18 spaces and purchase price was 95 we repeated 93 it was authorized at 95 down a little bit and then we 5,000 to demolish the structure and then construct it so the total cost was 224,000 for 18 spaces yes this would be someone more than but the lot might be a similar value I don't know but something we can probably find some estimate didn't say help the lot it's pretty solid 29 I'm sure it's on of course if we were to do this that would be sell this to the town so we just it's up to them to go build whatever they were going to build talk with them that they were interested in stuff and set up the legal matters that for some of this we kept to access that as public spaces I think if we're going to explore that I would suggest we really go beyond what I've done take the survey and do a really careful layout of a potential parking lot with some space or screening around it come up with a good plan if Chris Parsons needed all 52 the only parking you get out of it was sort of after hours time his scenario would not facilitate a subdivision Steve talked to him about is it okay to use the plan to do some you know estimating but I didn't talk to him about it's not like that's not our role I didn't go there right but that's a possibility to sit down with him and do some negotiation we would certainly be up to him sure he's done some analysis to know what he needs in terms of everything else to make things work you know what I expect there's a bigger demand for parking during main street reconstruction the 50 or 75 spaces during main street reconstruction for the loss of all of the parking on main street hopefully that many people will come downtown when it's under construction that's going to be the big question mark I think this is a original proposal he doesn't assure how many seats he would be looking at the rest of it anyway I don't think he had a firm to be here even when he talked to us about where that would be in a number of tables or whatever just kind of generalize at any time so even though the village will be going away this will remain an asset of the new utility district I think this definitely provides us some options to help the parking situation and maybe maximize the amount the village can get out of the lot kind of approaches for utility districts perspective you know Nina there is still looking at options she wants to get in there on Friday with Chris Chris Chatterl so he's got you a call but you had to keep their part of all of their things so even the public parking with what she wanted to reuse the existing not the expanded when he was here I think they're looking at a more low key development and at some point it might be worth sharing some ideas about that and I'd be glad to be part of the discussion whether that's feasible or not I have no idea what it would take to renovate that building to put it back into use the guys estimate for the insurance well I think that's why Chris wants to get into the building and see what would be involved and bring it up to code and see what maybe needs to be demolished and want to be self-assured have you heard anybody else kind of interested in it no I was going to say Nina called me this morning so I was curious to hear from you all Nina so I can give her info on the historic tax credits which potentially can and she asked me today but I code updates in the like I didn't know where you all were going in terms of this meeting so I said I would get back to her since Nina will be using the public access kind of engine after I have all the standards that we would have had to do for the units office have to meet those same standards for code and I'm sure that's what Chris will look at if it's a commercial building it has to meet all the proper building codes and ADA and so on and just to follow up with if I haven't heard from anyone else I haven't talked to anyone else because it felt like you all were moving forward I think there's folks who were re-soliciting proposals I can certainly say we're now looking at subdivision proposals if you're still interested I just have not done that as of now I think what I would suggest I wouldn't be comfortable sharing Chris's design with others but we certainly could share we certainly could share the surveys we could say here's an approximation with my correction of bill highlighted we could say well here's the survey and here's what the municipality might be interested in this would yield approximately 20 spaces for us this would yield approximately 30 and that would give them some parameters on the remaining space to look at so if this is the direction you want to go when you want to give Bill to me some direction working with Zev and any others that are looking at the property this is these are the I would be interested in knowing what we thought was a value for the 0.3 or the 0.25 acres if it was to be partied in maybe mention it to the select board is this you know the value is it something they're interested in pursuing you know you know so you have all the options I'm sure when we joined the three water commissioners there will be some other opinions Bob has never won he's always comes up with some creative ideas he's going to do them well I think this is helpful to having a real cause for destruction taking it off to you know where we are kind of compare proposals and you know I certainly you know if we want to do something else it would have to amend what he would do with going this direction it would definitely you know in fact what he's willing to offer for the property so good great I'm going to hang around for your next discussion I need to sit right here for the start next item was discussion on the briefing of the select board the expansion of the historic district the thoughts have changed as of today I did meet with Scott it kind of over some of the properties on the list that he had was working on sort of the history and I mentioned we were possibly looking at him to come to a select board meeting the first meeting in June and he said he's away he could come the second meeting but he couldn't make the first and my thought was select board meeting which would be the third Monday he would he could do that and my thought was to have him do something like he did for the trustees here at our last meeting maybe at the abbreviated one they want to give up an hour but also they give the select board the process you know they needed to go through the table my understanding was this letter needed to go out or the notice sometime in June is that I believe so I didn't need to revisit that we can draft a letter it may need to go out before then so we'll look at that with Bill so the thought was that the letter would go out while the trustees were still in existence to let the board know the select board know what was going on so they could see that after the first it was you know there with the board of authority they were kind of going forward so so not having Scott come till the 18 I don't know if it's worth having the letter showing it to the select board at the first meeting and explaining the schedule but then Scott could come and show you'll have to find out first when the letter we can't miss that but whether it's before or after it probably would be a good idea probably to explain to the select board at the first meeting that Scott is out is what we're doing and then at the next meeting I think stepping too far out to speak for them but I think that was a good presentation that I did and it gives a good perspective on the purpose why you're trying to do this so I would hope that they could spare an hour of time so I guess I would I mean there's a destined news to kind of brief them at the first meeting on the process of the letter I don't know if that has to be a joint meeting or I could go or two of us could go it could be a joint meeting if more than one of you are going to come it needs to be a joint meeting you certainly could do it alone if you wanted to yeah but it doesn't take the whole board I'm not inviting it's not hard to call a joint meeting that's a pretty simple thing so that would be the plan yeah so that would be the fourth one they'll be again on the 21st and then have the fourth yeah I think we can plan on and doing it at two parts saves you know the second meeting maybe only half an hour level yeah it's just a just a presentation it doesn't have to do with the process sounds like a plan that's good do you want to release sure I'll put something in and we're going to brief the select board at the first meeting on June 4th and ask Scott Newman to make a presentation to him at the second meeting that's a good game plan and I'll look up the schedule and work with Della on the letter I would work by the vigilant yeah I have to check it next up was update on the charter change that it's passed the house and gone to the senate I looked online there today and it's been read in the senate and gone to the rules committee in the senate that they haven't taken anything out from what I understand it's kind of a formality to go to the rules senate to just say from having to go through the whole committee process and what else is my guess and it's all acceptable to us in terms of what I did it's a clarification of the purpose of the district but we keep all the assets there isn't any restrictions other than the normal state restrictions on what you can do we can acquire property and maintain property and use water and sewer money so we would have the option of enacting a tax if necessary if there were other funds to do it yeah I think here's the village everything that the village is holding to get out of the charter change you know any more than that ever? then I put on here planning for the closure of the village government and opening the district that what things you thought we needed to do with things well is there a closure of accounts or changing their names we're going to have to take new oaths and everything and appoint a district clerk and all that stuff I've got to check with Paul Giuliani I think it would be cleaner if we end up having a new employer identification under from young yes we used to have one part of the village it's one now both entities but because we're changing the name because the purposes of this project are not only defined it's probably a good idea to do that it may require some resolution from the board but I'm not sure that yet I'm in the process now I think I told I know I told this like more I think I told you folks that building actuality is not from doing municipal hives so I'm in the process now of trying to hire an auditor to audit the 2017 books that close December 31st usually the actual voting doesn't start until June anyway and neither the town or the village received enough federal grant on 2017 to require a single audit so we don't have to worry about a deadline of September 30th to have everything done so I think what I'll probably do is work with whoever is that we endow it to do the 2017 books for the village which include the water and sewer and then also if possible audit the general fund of the village as of June 30th the water and sewer will continue on through the end of the year we've adopted the Water and Sewer Commission has adopted budgets for the entire calendar year for water and sewer so there's no need necessarily to audit those accounts except for how they interface with the village but other than that we probably have to get new signature cards for all the banks and the portfolios and things like that but that's pretty much just administrative work and there's no employees except water and sewer employees but in Carla is she the she's the village treasurer and clerk now so we need to appoint her to appoint the village treasurer I mean the utility district treasurer and clerk and then sign new our forms would all have to be right you and do that and do the most in the whole night but I think it's pretty much just administrative details and like every and when I talk with the auditors they may as I think about it now they may say well let's not be in a hurry to audit the general funding village because there will be some there's always some carryover as much as there isn't a normal year from December to January where you're going to pay electric bills and things like that but there may be some things that like unemployment insurance we just got our 2017 audit for unemployment insurance which would include the police department that may or may not be closed out so there may be some things that roll forward that you know would have to be they might just say let's wait until the end of the year to audit the last six months but I'll work on that checking accounts and savings accounts they get I mean in but keep the same numbers yeah well we'll work with the banks on that to see what they want to do you know it will be all the money as you know we have one checking account that's in the village's name so we'll have to get it in the utility district's name if we have a new EIM they might just give us full numbers which may mean there's some expenses to buy new checks and things like that we may be I'll check with Carla and Karen about that they may be already thinking about that anyway because it may be huge I don't think it will cause any problems except for a little bit more work for me with my staff good had a question ever? it's going to slope a bit by the bucket so you can hear me in a plastic gut or is it not going to make any much difference but you're on talking about when I sold you a look I'm in the Johnson and Dix fuel company and I bought it back from them and I went through two changes, transitions of names and that probably became coffee commercial properties there was a matter of the checking accounts, all the forms W-9s whatever and it does take a little longer than you might think working with your banks and I had two different banks so it's an easy job but it's time consuming it's the one for me it's going to take some time I mean it's going to take a little bit of effort and you're right nothing ever goes as quickly or as smoothly as we think but I had a good journey and good account and I think it's passed after July 1st we would decide when our first commissioners utility commissioners would be it might be helpful for the maybe your last water commissioners meeting since that's really kind of the board it's going to be helpful in that you establish a date that you're going to meet at that meeting and then you know how to be left you can on July 1st choose just come to that meeting and that way you'll be able to warn it and stuff like that and you'll have to do just like every first meeting you'll have to reorganize the board and I like the chairperson and a lot of kind of stuff because you won't have a village president and you won't be able to do general and selective directors and people you probably have a chance to stop over with FEMA well I'm not sure every as far as the emergency management plans and things like that the talent will be the responsible entity the village will the utility district will probably have to have a specific plan for excuse me damages to the water sewer systems but you won't have to have a general FEMA exposure like you do now but we'll work all that out I mean they just adopted the new emergency operation plan just because the timing said we had to do it even though the village is only going to be here a couple more months from the time they did that that's a good point thank you okay the next meeting I was hoping we didn't need another meeting in May but there's a thing coming up that you would want this we were going to do it at the June the first June meeting right yeah there's nothing that I know about the meeting there's five Wednesdays in May though so it's going to be one two three it's five weeks before the meeting if you keep an eye on the meeting I don't know if you prefer the first week of June I have nations that there's no if we need a meeting we can always still call a special meeting so why don't we just plan on the meeting if something comes up that we have to meet okay good deal minutes April 25th seconded motion is made and seconded to approve the minutes of the meeting of April 25th all those in favor say aye aye we'll get a left handed book for the district next up we move the update on the Supreme Court decision for Hubex which you got the motion I move to find the general public's knowledge of the details of the pending litigation involving the village of Waterbury with a clearly placed village confidential disadvantage seconded all those in favor say aye motion is moved I move to enter an executive session to consider pending litigation involving a personality and related confidential attorney client communications made for the purpose of providing legal advice for the village seconded that all those in favor say aye motion passes you are