 Good morning everybody. How's everybody doing on this fine Monday? Fantastic Lee. We might be. Why are we doing this on Mondays again? Because you're right. This way. That's right. Yeah. It was your idea. That's of course. Hello and welcome to another episode of office hours where we discussing all things Microsoft 365 and answering questions from the community. My name is Christian Buckley. I'm an office apps and services MVP and Microsoft regional director. I'm also the Microsoft go to market director at Ave Point and joining me on screen so far today. Mr Eric Riz founder and CEO of empty cubicle and an office apps and services MVP based out of Toronto, Canada are a 51st state up north. Thank you. Welcome. We also have Mike Nelson, a solution architect with pure storage and a cloud and data center management MVP based in Wisconsin. And Hal Hostetler, senior field engineer with rolling shore and tower in Tucson, Arizona and always bragging about how much nicer the weather is down there until July, August time frame. Then we almost pity him and he's also an office apps and services MVP. And he now needs to take his personal call so unprofessional. Wow. Answer your phone, Fletch. So I believe we have Sean joining us soon. I don't know what happened to Sean, but I actually have it on good authority that Mr McDonough is unable to join us today. Yeah. Okay. Email. All right. Well, well, there we go. Well, we might have some other folks jumping in. Who knows if not. Well, I've queued up all of these SharePoint questions that Michael just have to handle on his own. Yeah. Well, what else is going on? Any huge news? I mean, anything from the message center mic that's like huge? That's like huge. It's all huge, Christian. Yeah. Would you like me to run through my list? Yeah. Yeah. Let's let's. Yeah. Let's do this. So the first one is from the let's add more confusion to our feature naming department at Microsoft. They have now taken tasks by planner and to do the name and it is now shortened to just tasks within teams. So I don't know whose bright idea it was to call something task by planner and to do. But now they've come down to their senses and they're just calling it tasks. Not to be confused with like the 20 other apps that they have tasks in. But this one is specifically around teams. So net I'm assuming that next is just going to be reduced to the capital T very well could be. Yeah. Actually, I believe that's reserved for the logo on your shirt. Mr Buckley. Yeah, that's true. I believe I've seen that particular character somewhere before. Oh wait. There it is right there. There you go. All right. Moving on teams. You can now create tasks from teams chats or channel posts. I don't know if anybody knew that, but that's coming where you'll be able to actually take and create a task from something in a chat. You'll be able to right click on it on a chat or hit that little three button thing on a chat and be able to elipses. Yeah. Well, it's not really an ellipses. It is a vertical ellipses. Yeah. Yeah. Yeah. It's like a bite of waffle. Is that what that is? Right. Right. Right. And you'll be able to create a task from that or any channel posts, you know, and you can do that. But until task gets renamed, you'll actually have tasks by planner and to do what you'll have to check. But that's kind of cool. Mike, do you know if that's task task? Because I know now you can push work to an Azure board. What was that again? You can create a work item. Not a task. For Azure DevOps? Or is there something else entirely? For Azure boards. Oh, Azure. Yeah. And Azure boards is part of Azure DevOps. Yeah. Right. Right. So this is just putting it into a personal task list or my tasks or a collaborative task list for the team. So it seems to be pretty specific to, you know, teams. Although if you think about it, it's being added to planner tasks, right? So whatever you can do with planner tasks, I'm assuming you can do with that task. Correct. Yeah. You know, I mean, look, we know it's evolving. There's more to go. I didn't know about the Azure boards integration. So that's great because that's been a huge request is being able to see that cross platform capability. I'd love to see them make some announcements about project for the web. Somebody still uses that? Yeah. There's still people that are out there. There's still project MVPs, but it was, but again, you're going to have that out there, but to your point, that's valid. If it's not integrated with the other tools, then, you know, I mean, the reality is for people that are professional project managers, planner and even DevOps don't have the features, don't have the capabilities that they need in the desktop or project for the web. In fact, project for the web doesn't have the capabilities that the project, MS project desktop app has. Right. Well, I mean, and to my point is you can make, you can create tasks in one note, as an example. But does that tie back to the same type of tasks in teams? No. Yeah. Not fully. Yeah. Yeah. You almost, you almost need to have that ability. There needs to be like a tasks module in one note and, you know, anywhere else that you're going to have is a, you know, creation of tasks. I'd say an Outlook is another example where things happen and you want, you know, a certain percentage of AI capabilities to automatically identify and is this a task? Do you want to create a task? You can do some of that now, but to be able to push it to the relevant location, like a planner board, a DevOps board, just a to-do personal to the list, whatever that is. Right. Right. Okay. Now that Christian has taken up most of my time, Mr. Chairman, I reclaim my time. You have as much time as you need, Mike. Mike, as always, I yield my time to you. So, please. Okay. Speak freely. Point of order. Point of order. Okay. Go ahead. This one comes from the someone at Microsoft is wondering if anyone notices this department. This is from the M365 Defender Threat Protection Status Report will take over as a standard reporting email now. So, you used to be able to do, like, safe attachment message, malware detected, and a spam detection report, all separate reports. Well, now they're being all put into the Threat Protection Status Report. Can anybody tell me anything they notice about that name at all? No? Not getting it? Sounds like a trick question. Well, what it is, if you take the report, I mean, you're getting a TPS report. Oh, see? There it is. Yeah. It was a trick question. That's right. The TPS report is now available for Microsoft. So, everybody wants to know that. Which cover sheet does it have on it, though, Mike? I'm telling you, I'm telling you, some engineer at Microsoft is laughing right now about this, and just wondering how many people are going to catch it. You mean a former engineer at Microsoft. Okay, so now we're going to move on to this Didn't End Well department. Microsoft Authenticator Code Matching. I don't know if you remember we talked about this. And what it was was the ability to turn on code matching in the Authenticator app for users and groups. So all they needed to do was match the number on the sign-in screen with the number in the app. I think I talked about this like a week or two weeks ago. Yep. Well, now, bad idea. We're evaluating changes based on feedback, and we will not be moving forward with this. I have an assumption, and I kind of backed up this assumption, taking a look at the user voice this morning, is that there was a flood of security folks who just had a field day with this thing. So Microsoft is going back to the drawing board on that. And also the same thing as planners, new roster containers. I think we talked about this, and I remember Sherry was on the call as well. Guess what? Yeah, not going to do it. They will not be giving out roster containers. They evaluated feedback and will announce a new plan. So, you know. And for the third. Third, can I just say that it's good that they're taking the feedback and the responding stuff. But then it makes me think it's like, should you have shared a little bit more in advance and had some conversations with it prior to moving forward? Well, before you announced it publicly, I mean, that kind of just makes you look bad, right? It's kind of like the next one I'm going to talk about here is you remember we talked about the new service plan for Teams called Teams Pro? Yes. Remember that? Which is what? Yeah. Teams Pro is no more. They have decided to rename Teams Pro Teams for E3E5, Teams for A3E85, and Teams for BSBP. And I don't know what BS. Teams for BS. Think about that. To align with respective packages, commercial licenses. So Teams Pro as the, you know, came out just didn't stick well with people and they decided to rename the whole thing. So they're getting rid of that. I know. And that was, in that respect, I mean, they're adding new features. They even said as part of that initial communication, like it's not a new plan. It's like they're adding some new features. Then why did you message it that way? Why did you even call it Teams Pro? I mean, it doesn't make sense. So people were all confused. They went up in arms like, yeah, I got to buy this license. What do I get, you know, with free? What do I get, you know? Right. Yeah. Microsoft occasionally has issues with names. Yeah. I guess I lost the bet on that one because I was voting for, and my money basically was on Teams for Business. Follows the standard. Teams for Business Pro and Pro Plus. Exactly. Yes. Seven. So I've got one, two more to do. And this one is around Teams again. Webinars Plus. Okay. So guess what? Webinars Plus new meeting registration options. So now Teams is finally jumping on the webinar bandwagon. Remember live events? Well, now they're actually coming out with the component or feature called webinars. This is another confusing thing to me. But they're excited to announce the forthcoming availability of the Teams webinar capabilities, which will provide a registration page, you know, with an email confirmation for registrants and reporting on registration and attendance. Yeah. Well, now you're adding webinars to the mix. Why are you going to call it something different? Just keep it with Teams live and say that you can have these capabilities. But no, they want to add this other name to it, which... Another skew, which I'm excited about because I think that was a gap. I'm excited for the features, but I'm not excited about adding another name to it. Just doesn't make sense. Right. I agree with you. It should have just been Teams live and have those. And it's either within the enterprise versus a public webinar type capability. Right, right, right. And finally, something about privacy. So new policy settings are available to control the feedback users can send to Microsoft. Now, what it does is they kind of... Well, what they did was they created this title and it really doesn't go with what the capability is. So what they're doing is when users are able to give feedback on the product, right? And what they're doing is they're collecting that feedback and they're allowing admins to be able to see that feedback. Now, from a privacy perspective, from a user standpoint, maybe I say something in that feedback that may not be favorable to my organization adopting this product or something else. What could this possibly cause from a privacy standpoint where a customer or a user is giving information back to Microsoft, but then Microsoft decides, hey, we're going to share this with your admins as well. Well, is it anonymized or is it? No, it's not. Yeah, that's no good. Yeah, that's not good. So yeah, I'm interested to see how this plays out because I have a feeling this is going to be another... Oops, we're not going to do this type of scenario, but we'll see. I mean, I can't see this flying. Ending well? Outside of the US. I mean, we're just... It's like, what, I've already shared that feedback on TikTok and, you know, so... Who cares? In my follow-up video that I created about my feedback, I get crowd reactions already, so... Yeah, yeah, yeah. So, yeah. But that's it for the Message Center. Okay. Nothing else is happening in the Message Center, folks. Absolutely zero nothing. Nothing you need to look at. Nothing at all. The rest of it is garbage. To waste the time, Microsoft should stop developing it because only these items are important, according to Mike Nelson. Right. Awesome. Thanks a lot, Mike. That's great. Yeah. Email me the list. I'll attach it in. And for those that are following us, I'm going to remember right up front everybody, the disclaimers coming up in a second. But if you... Following along, so I'll have outlined each of the items that Mike, you'll outline as part of the Message Center updates, as well as every topic that we cover in today's session, all the questions that we answer, or attempt to answer, or acknowledge that we don't know and just punt. Address in passive form. Passive aggressive. You might as well put that in there. Yes. That goes to that side. With all of that, we'll be outlined in a blog post at buckwithplanet.com, as well as publish all the videos out to YouTube, where you can find, again, that link list of everything that we cover. With that, anything else, Eric or Hal, anything that you have to add? I think for future sessions, we really need to rename that segment, Mike's Corner. It deserves its own branch, with a bobblehead with... Like a cartoon animation, like a character that we can have is... Yeah, like little character Mike walks in, and there's a little Microsoft 365 logo there, and he just smashes it with his foot, and then gets into the details. Yeah, then a bunch of fun sound effects, as well, like Homer Simpson, you know, if there's uncertain news. I wanted the news intro. Like, good morning, Vietnam, when Robert Williams says, de-de-de-de-de-de-de-de-de-de, you know, the whole teletype thing. What does he say again, Mike? I can't remember exactly. What is it? No, I'm not going to... I thought I could guess. Good morning! No, not that one. The next one. Yeah, thanks. All righty then. Okay, let's jump in. Why don't we just spearhead this bad boy with community question number one, Allard asks that this question has probably been asked before, but I can't find it. I've done several SharePoint courses, and it's time to get things rolling. But at my company, they have shut down the most beautiful SharePoint additions, power apps, power automate, flow, et cetera. And it's mainly used as an intranet. I want to dive deeper, but the question is how? Would Microsoft SharePoint Plan 1 give me all the possibilities to train my skills? That's the first time I've ever heard SharePoint features called beautiful. That's the first time I've heard that ever. That was in the marketing. No, that was in the marketing. Oh, I'm sure. Go back to Jeff Teeper talking about how beautiful SharePoint would be. Yeah, but that's... It's always frustrating with an organization that right or wrong, and in my estimation, mostly wrong, locks down everything in an organization and goes with the bare bones of what they're paying for. And so people in the organization, they want to learn. They want to go and develop their skills and add more business value to their company. Yes, but there's always a but. We don't know, and there was no explanation in the question. There never is. Who or where this individual works, right? So you always have to take it from the strategic perspective of is there value in providing users with all those features if they work in a organization that truly does not need them. And so there may be... He's a cashier at Taco Bell and wants to learn more. Exactly. I would infer though that and I don't know much about the SharePoint plans, but I'm assuming that SharePoint plan one will give you the basics, but it's not going to give you anything advanced. I mean, that is the basic plan, right? SharePoint plan one. I didn't know what the plans are anymore for the standalone, honestly, around it. But my first thought is like, you have the demo environments, the free environments that are out there. So any user can go and learn by using the demo environments. And so to go and sign up for the free demo and use that. And that's full functional. It has all of the licensing. It has dummy data within it. And you can do everything and learn. So if any training, whether you're following along on a YouTube video or you're doing a paid course where you can leverage those demo systems and have everything that you need. And I think that's just demo.microsoft.com Isn't it? demo.office.com? I'm not sure which one. I think if you use demo.microsoft.com and that you'll find it just you can put in Microsoft demo in this search and you'll be able to find it as well. Yeah. But if you have a if you have a visual studio plan, a visual studio subscription plan like the old MSDNs, that comes with it. So you can get a, you know, so if you have that capability, I don't know. I don't know if they do or not. Yeah, just be aware of those demo environments. They do have a lifespan on that and you will, you know, you can always go in and you can request as you're a couple days away from that. You can go into Microsoft support and request an extension on that. I'm not sure how long they do extend if requested. That was every 30 days. I thought it was like a required or new request every 30 days. Yeah. But if that's not essential, if you just want a demo environment and and it's fine if it's refreshed at the end of 30 days, you just go spin up another demo. So yeah, you just won't retain into that data. You can't obviously go and build a production environment on the demo environment. Doesn't work that way. But for learning, it's fantastic. It's a great resource. Alright, question number two. Brad says, I'm new to setting up Microsoft 365 and I recently discovered the mobile app on my Android device. I'm able to sign in. But why is there this warning when I open the app about updating Microsoft Intune and Authenticator? I've not set these up in Azure. I believe that it's I mean he's setting up 365 and by default it the mobile device management MDM is enabled for anyone who connects via Android or Apple iPhone. iOS. If you connect to a tenant that is an M365 tenant, you connect to it. There are default policies in place and one of those global default policies is to be able to take prompts for a registration of the device. It doesn't require you to but it prompts for a registration of the device to your organization. So I don't think it's the warning. I mean I understand he's getting that warning but he shouldn't get it every time. I mean he should be able to just tell it no and then it won't do that. The only thing I can suggest is that he go into M365 and find out if MDM is actually enabled and what policies are set because it shouldn't keep prompting you if you say no it should not. I haven't had that happen. Yeah similarly I had it when it was newly set up exactly. Authenticator is only presenting itself because of the password policy that's set. So password policy allows you different options. What is it? Question and answer question and response. So to ask you three to five questions or whatever. The other one is an authenticator app. The other one is SMS. There's like four or five of them and depending on which ones are checked it's going to prompt you to install that authenticator app because that's one of the four or five that are allowed for password authentication. Excellent. Thank you Mike. See I'm good for something. Yeah something. Today. Well question number three. Christine says what I'm trying to send teams link from Outlook. I keep getting a message at the top of the address bar that says invitations for this meeting have not been sent and the email is just not sending. Any ideas what may be causing this issue? I'm sending a teams link so teams meeting. The teams link. So I'm assuming it's either a link to a team to join a team or is it a teams meeting? I don't know. Yeah it is. It's not making sense to me. The email is just not sending. Is it stuck in her outbox? Is it you know is it not even getting to her outbox? Yeah we need more information on this one. Yeah that's I think you've been having a screen shot of what she's doing or seeing it might just be wrong information in the wrong place in the screen. I'm not sure. I'm just taking it back to what she said. Teams link from Outlook. So is that a team email address that it's just not recognizing for some reason? Is it internals of external? It might be the share of a team's button. Yeah. You see folks that's why we're it could be a number of different things the way that she's describing it. So I have having a screen shot or being very specific with what it is. I want to make it. Yeah we need more information on this. But before we move on to question number four I have to ask Christian about his new decorations because Mike are they new or are they replenished? They're replenished and they're kind of you know put out there as a I mean everything is clean now for some reason. I don't understand it's like it's actually somebody went in there and maybe took a couple of trash bags and kind of just you know Christian please explain your cleanliness. I say it was clean number four thank you Mike but cluttered for sure and after months of my wife complaining about it who is a designer and I said fine you do it like do it your way whatever I do is not going to be good enough you do it. And she did it. I like to point out that so she went through and decorated so everything gone off the top of the Buckley Planet and other stuff that got shoved in cabinets and things. I'll point out that I took Baby Yoda and I put him elsewhere in my down here in the basement over by my music gear over by the window and she put it back so I think she gave me that one piece that is me the rest of it I mean I had you probably can't see it but I've got like the Washington kneeling and praying with this horse that was just on a different wall she moved that over there and then she pulled by I've got some collector's editions books and things and she pulled the dust covers off them because she thought it looked better it's a designer I know it's a visual thing and this is really cramp in my OCD here dude is behind you you have four rows and the MVP plaques and the last row only has one and it is totally out of proportion and it's driving me crazy well you know it'll be a little bit more balanced here in a couple more months with the next one so yeah you know it's just a matter of I know so Mike in my OCD as well I thought about that like how can I configure this you know I didn't want to go two rows of five all the way down with the others still showing up and I just have to reconfigure again anyway so well in the meantime Mike's going to send you one of his two of yours just as placeholders Mike I'll ship them right back that's cool I'm not going to get one next year so I'll just take the one that I get this year and I'll send it to you yeah awesome yeah so it's honestly they were all stacked just on a shelf not on display and that was another thing that I'm the one that put them up there measured and got them all aligned but it was my wife telling me that to put them up there so why does everything look blue because of the blue light you have a blue light yes there's like a string light that's going up around there as well I'm actually my wife wants me to drill holes in this and put like shelf lighting in as well so maybe that'll happen someday maybe Christian is actually in aisle four at the local Kmart that's what he's trying to say that's right correct yep using the lighting that's right alright so let's get back to interesting stuff here okay question number four from Luke says I've created a workbook to log information from my work so workbook equals excel correct in this I had a note section that I could log all conversations I had when I had contacted a customer so when I hover over the purple indicator in the cell it would show me the conversation or keynotes I've had with customers I've just opened my workbook today to try and view or add to these comments and all comments now have a red indicator in the cell now the text says the following threaded comment your version of excel allows you to read this how can I recover my notes as they are extremely important to my work the the rest of that comment goes it allows you to read this but any edits you make will not be saved and the reason that I get that I've been looking around for that seems to be it depends on the version of excel that you are running the threaded notes and I put a link in the chat for that threaded notes is a threaded comments is a new feature and if you happen to use excel from either the MSI version of the package the box retail thing or if you've got an earlier version of excel or if you have one that just hasn't quite gotten updated enough you get that message you can look at the contents of the cell but the edits that you make won't stick and I say I put this link to a page in the chat that goes in and out so I have a so I've got the link and I'll include it in the blog post as well I guess I can post it out in the Facebook live stream as well there we go excellent that's frustrating though especially if there's a change that happens if you've been using it one way and suddenly there's something like that impacted impacting and it's it's not a major feature that you would notice in certainly it wasn't in mics you know message center updates but so it's easy to miss a change like that that could impact your productivity how you're working so that's the kind of feedback is something changes like that with a new feature and suddenly it stops working the way that it used to work you need to provide that feedback back to Microsoft as well to make sure it wasn't a mistake yeah that's the first comments and then the first paragraph deals with the fact that this is new you may have it you may not if you do have it here's what it is if you've got older versions or if you've got the MSI version guess what not there so yeah awesome now it's always nice when somebody's done the work in the blog post they'll be able to find it and share that other rich content out there so makes it easier for us to jump to more SharePoint questions that Mike can answer for us so question number 5 Jose says how to automatically add members to channels so talking about teams how can you automatically add members to channels from an Excel list instead of adding them one by one is this possible yes it is and I've added the links to the chat one is a YouTube video that somebody created around how to do it but then there's also an official Microsoft response that of course they want you to use well there no what they want you to do is they want you to use M365 groups and then we created M365 group and then you add that group to the team so there's the official Microsoft responses here this is how you create this import a CSV file to create a distribution group in M365 and then just go to the team and then add that so instead of importing them directly into teams they're saying it's better to create a group because you can use you can utilize the whole group feature then inside of 365 which makes sense cool alright well I've shared both of those links thank you for those over in the live stream feed as well and we'll jump to question number 6 Megna says can someone tell me what are display pages in SharePoint online display pages any relevant Microsoft article would also help this was a question asked in an interview how can you customize search using display pages so just thought of checking here with experts across the globe that was an interview question yes it sounds like a trick kind of like and I'm going by assumption here Megna's name is actually Megan I'm just spelling it how this person wrote it but I agree with you a shot in the dark so Megna if this question sounds like yours and Megan it sounds like yours too it's likely the same question from the same person so is this let me think about this so customizing a search using display pages so are they talking about customizing the search results that's what I was thinking that's what I was thinking as well because I've never heard of and I'm not a SharePoint person as everyone knows but I have never heard the terminology but you play one on TV once I know I know I know but I've never doctor, doctor, doctor, doctor I've never I mean display pages that doesn't ring anything with me well that's what I was I kind of jumped to the same thing I think it was a test because they're not a thing you're testing for you to push back and say those are not a thing because honestly if there's anything that's real in the SharePoint world there's a hundred blog posts on it and videos everywhere so if you can't find it if you can't find it it doesn't exist even brand spaking new capabilities there's Microsoft content on it there's something out there you'll find discussions out on tech community and elsewhere I would think they're looking at a custom search result page because you can create those and that's easy to do I mean there's actually a page here on docs.microsoft.com and how to customize search results there's tons of display page yeah so there's tons of info on that on search results displays reporting different angles depending on what it is that you're looking for but nothing that's called display pages so words matter people sounds more like slang than anything else you know if you refer to it internally as a display page a page which surfaces results for you then that's what it is I say that it's just the kind of question that Megna, a person named Megna would ask Megan would ask for search page results, search page displays you know there's nothing wrong with being dyslexic Christian I'm just throwing it out there okay thank you we poke fun but we do it out of love so we only really poke fun at each other though if you play the tapes back you see that it's all very familiar if you will mostly I think when there's angry responses I think everybody here would agree with me they mostly come from Sean that's true sure he's not here to defend himself that's right but we would say the exact same thing if he was here that's true and he would go like this yep question number seven from omics does anyone have a good place to start learning more about azure for beginners I wish to learn if it's worth utilizing access and excel with azure or if there's a way to do everything I need with azure alone so I had to it was going great for the first part of that question until he got to the second second because access and excel really don't have anything to do with azure unless it's an authentication thing you know there's you talking about M365 I'm assuming you have to understand there's a difference between azure okay which is the public cloud provider and authentication back end for Microsoft 365 which is the application site it's the online office apps all the things that we talk about in this podcast but there's not a lot of correlation between the two unless it's authentication I'm just going to point out that if you're a beginner and you want to learn more about office 365 don't start with access yeah yeah so let's say just the first question there like Mike where do you advise people like that want to go and learn and just get started kind of where do you point them so I actually point them to two different places the Microsoft docs and hands-on labs so Microsoft has its own labs and it has its own docs they're very, I mean the docs have gotten so much better than what we were used to years ago now they're written by real people you know and not they don't fake people that work with Microsoft yeah they don't go through robots and the folks that want to inject marketing and all that other stuff but it really is I mean I've had people that have known nothing about Azure and they'll start looking through that and they'll look through the labs and then they'll actually get the free subscription to Azure and they'll start taking some of the when you get the free subscription it has a bunch of tutorials to step through they come back and they say they learned a lot from it because they're actually doing it they're actually doing it and that's a big step I could tell them to go to Pluralsight or A Cloud Guru or Udemy or any of these other sites that provide training but most of the time, not all of the time you're not actually doing it you're not actually clicking you're not actually moving through things and creating things and that's what you need to do in order to fully understand it Microsoft has gotten really good we've talked about previously like for Teams and for SharePoint and kind of any other new features or capabilities come out over on the modern workplace side of these adoption sites and so Microsoft it has gotten so much better at producing that kind of content very quickly up front as part of that general availability and then kind of what we were talking about earlier was the demo site you have the ability to pay zero to go in and get full featured access in a limited time but these demo tenants demo environments so you can try everything and kick the tires right and I've had people come back to me and say well I don't want to pay for this after they started to learn it they're like oh my free subscription you know free subscription and now they want me to go switch to pay as you go or whatever that's not true anymore right free sub lasts forever now anyways they come back and they're like well you know I don't want to pay for this and I'm like well you're starting to learn it right and if it's something that you really utilize if it's something that is going to benefit you is going to benefit your profession is going to benefit your work then I don't see any reason why home and family subscription is 99 bucks a year and that gives you up to what five or six people I think it is that you can add to that subscription why I mean you're going to use it right and then there are other plans that are out there as well but I mean from an Azure perspective pay as you go you're only going to pay for what you use so I always seem to have that discussion after they started learning oh I love this free stuff I want to keep getting this free stuff well they can't keep giving you free stuff I mean that's not how companies make money so well it's well you know I'll end it on that that's great great point let's move on alright question eight from BIC all day every day I use the preview I think BIC stops to eat to shower to occasionally sleep so it's a slight exaggeration just read the words but I'll move on all day every day I use the preview option in explorer files what Christian is saying is BIC could you just confirm that you do other things over the course of your day I think that would really please here's my internet oh alright so all day every day I use the preview option in explorer files in the past I was able to move from document to document pdf word and excel all would preview with no dramas now I am getting a preview of one or two before I need to close down and restart explorer for the preview to work I've spent time and money with my IT guy only to be told this is a new feature Microsoft introduced allowing only a certain amount to be previewed this is truly slowing my productivity how can I stop this happening or when will Microsoft fix the issue I don't know if anyone else is having this issue so the preview looking at a file the way I interpreted that was you know being able to scan through the entire document entire artifact in the preview without actually clicking an opening and Microsoft said now we're just going to give you the first couple pages because the purpose of the preview is not to be able to look through the entire doc in a little you know small format but to give you the first couple pages you can identify yes this is the content this is the document that I'm looking for and then open it that's the term preview preview yes and not only that it's a caching thing right because they have to cash all that information and that takes up room on your in RAM which has to be flushed every time you look at a new document and then they start storing a temporary temporary disk and you run into all kinds of fun things happening there and you and you're flushing that kind of sizable RAM it's going to clog your pipes oh yeah yeah well uh eric are you surprised I went there no no I'm not in the slightest I'm surprised this person spent money with an IT I would question this your time on that but again this is something more like I just said earlier that if this is a change has impacted your way of doing business you need to provide through proper channels back to Microsoft contact support go to user voice and add an item that you want the feature back find it or open up probably the least time consuming effort around that is to go and search and find if anybody else out in the microsoft tech community site is talking about this if not post it there and so that you can have members of the product team in the relevant area category you know to go to a search if you don't find it post a comment on there and and you'll get other people from your organization that are also feeling the impact of that to go in and like it to thumbs up to comment on it and Microsoft the product teams will respond so I say working as a as designed for all the reasons Mike you brought up that's the way it should work yeah and I would just I would just point to Eric or how who are the experts on this topic to chime in if they feel necessary so that was a point without a real point it wasn't like a yeah I mean look I agree with with everything that everyone's saying here the the what it comes down with you is is the best practice that this individual is using going to drive some sort of change one way or the other I I'm not sure that I would recommend using preview as you know your Windows Explorer window that may not be the best practice if you want to find or locate content you could take it one step further and look at the content and say you know it should be fairly straightforward as to what content is out there what you're looking at you should need to preview every file to figure out which one you are looking for so we could go down that path for 20 minutes but it's the only other thing go ahead Hal the only other thing would be if his preview just simply quits working all together and he's not looking to preview look at the whole document but just simply to see the first page and after two or three of them it isn't showing him the first page anymore I am not able to duplicate that in my case I get previews for pretty much everything though it and what it is I'm previewing it may take a little while for the preview to pop up so if it's killing if he's not getting his previews at all after two or three then indeed he needs to go and talk to somebody about it user voice would be the place to look to see if anybody else is experiencing that if not then as you suggest get all the Microsoft support and let them know that's the key you got to let Microsoft know about this kind of stuff it goes unreported it may not be worked on they might be unaware of the business reasoning for a change they've made and so as we've talked about as Mike pointed out this morning is that Microsoft does go back they recognize when they've overstepped on things or or had a few drinks then named a product and need to move backwards on that I wasn't going to go there you went there I didn't go there but you went there we were all thinking that come on I was thinking that there was no preview in Teams that's what I was thinking so if you look at what would you call it file explorer no I was going to say next generation what they're building file preview exists it doesn't really in Teams so what's the best practice what's the recommendation I mean it's when I've used it yes it's familiar when you it's convenient when you go and you're trying to find something and locate something that isn't familiar to you but I'm curious what Big does on a daily basis because this is an all day everyday scenario then there's probably something else that could be added workflow or something that can be integrated to make his life a bit easier agreed I agree with hipster santa thank you alright question number nine from Murray sharepoint in windows 10 home I've just realized that my secondary computer my laptop that he used for site is actually running windows 10 home and not pro issues while I encounter with running sharepoint or other microsoft 365 apps don't think you'll have all that much trouble with the apps what you'll have trouble with is anything that you need to do that requires an ad log again because windows 10 home will not do active directory or active directory at all you can't join it to the main yes if you're accessing things via the cloud I mean like that shouldn't have any problems there accessing those applications remotely but if you're using that as your primary work I guess is that the question yeah I don't I don't understand I mean nothing will change from a home to a pro perspective for the apps yeah okay question number 10 from Martin so we have an old intranet in PHP where we have news posts that we want to import to news and sharepoint is this possible and how to go about doing this copy paste literally because you don't know what the back end is right I mean if you can export the the news posts from your old system if it's in some kind of database format which I'm assuming a PHP front end with a myseep full back end or a postgres or mirror db whatever you'd be able to export those and then be able to bring them into sharepoint or simply just do like I said a copy paste from one to the other so long long time ago you know I knew that some of the third party vendors the ISV has had solutions that would also go and help automate that process but honestly I'm not looked at it in a long time no there's too many variables on the old on the old side you know there's just there's to cover all of them you have a tool that covers them all no essentially all that it would do is pull the content I don't know of even how it handled images but it would you know so you define the template to move that stuff into and it would go and it's just a slight modification of copy paste one by one manually screen scrape so just scrape the screen and put it yeah so but there was a way to see the tools the migration tools were able to do some of that so that could be an option if you're talking about it depends on the volume of content because the other thing to think about with any migration and it would be resolved with the screen scrape method as well as you're going through that old content not all of it you're going to want to move so if you can automate it and do it and not have to think much about it and it strips out all of the you know links and images and but just post the content so that you have it from an historical perspective in the search capability it's like having an archive then I don't know if the third party tools do more beyond that but you know do do you care is half of that content really just slowing down the performance in your environment and it's really not worth migrating over a migration whether manually or automated it's an opportunity for you to go and clean up and there's a lot of value in cleaning up from time to time so performance wise make sure that there's nothing you know IP that's out there where you're just convoluting good content more up to date content with old content which is outdated and should be deleted anyway and so use that opportunity to go and scrub so I don't Eric anything that you would add to that because you've done a few of those migrations I have I mean not really yes I could go on for a long time about it but I think you had all the main points there that and I have to jump to a 12 o'clock meeting so yeah excuse myself excused I see how what 12 o'clock it's not even 9 here yeah all right take care all right question number 11 now and gentlemen of course now if anything goes wrong with the program from here on out it's Eric's fault it's his fault yeah that's right and I gotta go in a couple minutes too so you guys are gonna run this show by yourself that's fine well let's we'll take them and you know anything goes astray you know what'll happen yeah so let's see so number 11 Zeke asks may I ask what business standards where other Office 365 tenants use in implementing DLP do you create for every template in Office 365 actually just using the compliance center in M365 will help you with this I've set up the information protection in compliance center and being able to you have the ability to implement it on a individual level okay a per user level or per device level not just on a per template type of level you can do it and set up a policy that only targets specific data protection but I highly recommend them going through the compliance center and determining which policies you know they would like to implement because it's very flexible in what can be done and how broad you want it to be a whole organization specific to a group specific to you know a user or device you know you have all those options awesome okay question number 12 you got time for one more mic are you out? yeah let's just jump in with Derek I'm having a really weird issue with teams for one of my users we have done a complete reinstallation of teams on her computer but whenever she gets an invite to a teams meeting clicking on the link in the invite results in a message that teams is out of date and needs to be updated the update link doesn't work and when I check her version of teams it shows the latest version has anyone else ever had this issue I've personally uninstalled and reinstalled teams three times I have never never heard of this issue I have not heard of this either no about all I can think is how exactly did you completely install it and did that pull the cache and other such things that it creates clearing the cache is the only other thing I could think of let's just point out that sometimes there are valid reasons for talking to support something else that's going on here it could be a problem at the tenant level could be a problem with her setup configuration issues something else I don't think that this would be a permissions issue on any side because she's not really getting into the application to whether something else is going wrong but yeah I hate doing that but saying contact support disclaimer oh yeah and I never showed the disclaimer I guess I should have it appear there of the get what you pay for with the with the advice we provide here it's been fun guys I gotta jump alright see you next week see ya and we are at question number three this is the Christian and Hal show now as we go through and let's see question 13 Justin says we're in the process of transitioning our business from G Suite to Microsoft 365 and after 10 years with Google we will have shared mailboxes and 365 groups for the purpose of providing archiving email so it's visible to key team members would you recommend using a public folders b folders within a shared mailbox or c move email to a 365 group 365 groups don't yet have some of the functionality public folders although it seems to be the way Microsoft wants to go any thoughts not really the best I can say is that old folders are an old bugaboo that they've been trying to get rid of for years and years and years and people won't do it because they're just way too useful the shared mailbox is a reasonable option I haven't played around with groups enough to know from the standpoint of what he wants to do whether that will get the job done for him or not well yeah so that's the same I'm not that familiar with all of the capabilities and the gaps with G Suite and for the move I mean certainly I understand Microsoft's directive their recommendations is moving email over to the groups and leveraging that because that is key to how Microsoft maps their users and folders and inboxes so that makes sense if there's a disparity with the features then you just need to prioritize that I mean there's tons of content again doing these kinds of migrations is not new so my company avpoint has a tool with migrating people over and with any ISV that has solutions there's a ton of content out there that talks about some of these mappings walks you through it explains what you know to look for what to look out for and probably has guidance on how to mitigate around these missing features so I don't have any other detail because I've been out of the migration space for too long but yeah I mean we were working on this back in 2014-2015 and I have to imagine that the tech the ISV solutions for these have only improved since then you would certainly think could be wrong I don't know but yeah wish I had more to add on that but that's where we are yeah alright question 14 from Kristoff dear all that's nice unfortunately this is German so it's been translated since last week we fortunately got the share to teams feature with an outlook worked out quite well since today now the screen shows up after trying to share an outlook email to teams saying you need to change to teams to approve this function after clicking it switches to teams with the account pull down upper right opened but no matter what I do I don't get the sharing function to work any help is greatly appreciated as I've been waiting for this for a long time so I do understand I've not gone in looked at it and played with it extensively that there were some issues I don't know if this is something that's been resolved my this was a known issue that Microsoft was working on so maybe by the time here we are talking about it and it's been a couple days since this was posted that it may have even been resolved but this is something that I mean I I would how I would go and try and resolve this without calling support is again do a search there's been a lot of discussion other people reporting this issue and go into those threads and see if they've resolved it or if it's something that's a known Microsoft issue that is being worked on and follow those threads follow those discussions if you don't find all these things again this is something that you need to let Microsoft know so that if they have not resolved it that they know that it's you know more companies are being impacted by this and you know the more numbers that we have of people that are using this issue helps increase the priority for any of these issues absolutely so I really haven't played around with that one all that much either it but if it sounds like it's a feature that they're trying to get functioning correctly or having a few kick ups as per most things on teams it would see at least that's really been my experience with new features they they show up they work they show up they don't work then they go away and then they come back and the other issue too is that you have so many configuration options I mean more so in Outlook than over in teams where Microsoft has been trying to standardize these SAS platforms but there's still so many different options out there there's something that's been a configuration or something else within your environment your company's environment that is causing the issue here again it's another reason why to provide feedback back to Microsoft so they can look specifically at your tenant your user profiles and and see if it's something that is unique or is repeat of what they're seeing elsewhere for them to be able to provide guidance the telemetry helps Microsoft to solve these issues but yeah it will be interesting to see what direction they want to go from user voice in as much as that this is a big feature I've been wanting this feature for a long time like a lot of people like I've been doing the kind of the manual process of going into a channel and grabbing copying the email for that channel going back forwarding emails from Outlook over so having the button is just easy you could still do that manual process if it's not the button is not working for you so there's a workaround for that but yeah provide the feedback back to Microsoft alright 15 Vivek says hello team has anyone configured MS teams group membership dynamically using another AD security group or mail enabled security group Microsoft 365 group membership provides dynamic membership queries but it does not provide any rule or query to map any security group any other way if someone has achieved it or from power apps well I have no clue this is beyond my scope of stuff that I've played with it's yeah me neither so I think you know what we may on some of these that we're just not the right personnel for this we might hold until next week Hal yeah I think that's probably a good plan so I'll highlight this one so let's how are you on IIS not that great alright I'll hold that because some of these I had specifically added for Mike and Sean to help with here so here we go so 17 Gail asks we all have E5 licenses however some staff organizers of meetings and record can only download the recording it does not go to their stream I am one of the lucky ones that can see the recording in stream and I am in I am in T whatever that is is there a setting somewhere that determines if staff can view the recordings in stream we know that so the recordings are now so they're downloaded to SharePoint and so you record that depending on the permission of the meeting it should be right there in the meetings notes in the conversation for that meeting and everybody should be able to see that so I guess my question would be is there within your tenant and your environment is somebody moving the back you're still saying you're still automatically seeing them over in stream are you sometimes seeing it within SharePoint the new experience are people able to see the recording there in the conversation but when they click on it they're not able to view it like I guess I have too many questions on what the actual experience what the issue is here yeah because the way that it works now is that so I believe it's by default I don't know if there's anything that you manually have to do to switch that over the classic you know way that team would do it previously was automatically capture that within stream so if you wanted to download or view it you go over in the stream capability now by default it's within SharePoint and there are benefits to that for the managing of those assets and you have to then move that over into stream as part of that experience but I don't know if that's something that you have to do manually or if some users have selected that option to remain using in stream or not but that might be part of the discrepancy I don't know you know what let me take this as homework and I'll take a look at that and bring that back up so I want to see what that is I want to understand for myself what process needs to happen if anything is it automatic or is there a manual step are people able to remove themselves from that normal like shift over to SharePoint and remain on stream and what that user experience looks like what happens if the two of us are both using teams you do a recording it's available in the thread my default is to stream what that experience looks like happy to take that on I don't know if you see a pattern here how I only take the homework items where I want to know the answer to yeah alright number 18 another question from Zeke says I was tasked with gathering Office 365 email filtering settings to be provided to an auditor what's the best way to gather this a screenshot of the spam filter or malware filter what else sorry I was absent for a second there so Zeke says I was tasked with gathering Office 365 email filtering settings to be provided to an auditor what's the best way to gather this is it a screenshot of spam filters or malware filters or what other ways are there to gather those filter settings for email it seems to me that might well be available in the exchange admin center at least that would be the place that I would go to try to start searching for that sort of a thing because that way you can you can check various email settings for more than one person at a time exactly how to go about that I couldn't begin to tell you because I haven't that's something that I haven't played with in a few years so the admin center is a whole bunch different now than it used to be but at least from the standpoint of what was available that was something that you could that would be where I would go to start this I know that there are some third-party tools as well that allow for the scanning of that you have any interest in taking a homework item on that one and looking and providing some links I'm sure yeah I think there's a few different options that are out there but I agree with you I'm not familiar with what's been updated in the admin center it may all be there I'll send you a reminder on that text alright we've got four more questions here we've got about 15 minutes so we might be able to get through these whether we can answer any of them that's the question but I mean Geert asks I would like to start using shifts for my team we need to that's one of those things that I've been meaning to go and set up I've been using a calendar for years and I've been wanting to make the shift to shifts for teams we need to keep a factory running 24 hours 7 by 7 I have three maintenance guys staffed one morning one evening one shift is there any way to make it visible or to get a notification on days that one of these three shifts isn't staffed so when one of these three guys has a holiday it should be visible now I'm using Excel in conditional format to make this visible in a color okay well I myself have not played around with shifts enough to know whether or not that's feasible so that kind of sounds like a little more explanation exploration is necessary well yeah so I'm not familiar either to know if shifts is it connected to the personal calendar of those individuals because if there was that integration if they were linked up then you would think that it changed my calendar my availability otherwise if it's more of an island like I would need to go in if I own one of those shifts and I'm going to be out whether sick or vacation that I would need to go in there and make that modification within the shared calendar so that it was visible elsewhere yeah yeah I mean otherwise it's you know as the shift manager or as the manager of that calendar that process there'd be a manual process and the manual update I think most people in the world would probably do it the same way using Excel and keeping track of those kinds of changes yep and like I said I don't know what to tie in whether there would be something to tie that in with the Excel arrangement to get it started in shifts or not but I haven't played around with shifts enough to know in fact I haven't played with it all yet they're just I mean the organization that I worked for six people and so well something like this too is like you know is you know managing something an exception how often is this exception you know a pain I mean how often are you really on a monthly basis you're having to go in every couple months or is it like every week there's something new where you want to automate it so that you're not spending as much time with like you know is that really we talked about three people and managing their calendars yeah on the surface that doesn't sound that complex yeah I mean because the other side for that again it's disconnected from shifts and I think it'd be great if it's integrated in works but if you have a the ability just to scan every once in a while those if you're you have shared calendars and you can see if they go in mark in their calendars that they're out and you'd be able to see that very quickly with the just having shared calendar looking opening all three of their shared calendars and looking to see if you see any discrepancies yeah then making the change over in shifts but yeah question 20 Mickey says this might oh you know this is unrelated to the tech this is an interesting question this might not be related to the group but there's a good any good way to say this was placed in a Microsoft 365 group community out there on Facebook but is there any good way to identify yourself other than a badge and a company so 150 employees more or less or outside the company or we always carry our mobile phones these days and there is a more modern way to identify yourself to others so well thank you to the pandemic we soon will all have a chip in our hands showing that we were vaccinated so I wonder if you could use the implant as yeah yeah the problem is the problem with the digital device is that you can spoof it you can hack it swap out whatever information that you're scanning on that with the phone with the picture something that's on it you know it's it's it's harder to go and do that to it's like counterfeit money it's like anybody can go in Xerox but no one's gonna believe the Xerox copy but if you see with all the protections that are in place similarly with the badge there are you know other than what's visible there are other methods of checking the validity of you know a fake ID to get scanned into a building there are security devices that are enabled as part of that so it's you know I would be worried right and that that's probably not something that your phone's ever gonna do right so I yeah I mean I like I like the idea the idea of that but it's I mean for things like like I now have for the two theaters that are in opposite directions but are that very close to my home I have the apps for these small theater systems for both of those and how convenient it is it's worth the additional buck or buck fifty to use their app to buy a ticket but then not have to print anything and have it right there and all of my rewards that I get for discounts on food and other things that just come with that and all I do is I go and I pull up and it has a barcode and stick it under the scanner and it's right in I mean it's fantastic I love that but you know there's no fear of personal information or any other security issues with going to a movie versus going in and out of a company that could be in a regulated and highly secure environment yeah absolutely so you need those extra distance protections and things or at least whatever they just seem to be necessary to do anyway but it's an interesting question and maybe something new will happen in this space in future years I don't know you can always you think like we have multi-factor authentication and maybe they do something right then and there where you have the ID on your phone and then the system sends a secure encrypted link to what should be that person and they have to enter a code or something so there might be some MFA type there but it's not going to be a simple scan in so well they might build an eyeball retinal scanner into your phone someday that's what I want use my phone and put my eye up to the scanner get right in very Tom Cruise which impossible ask yes absolutely I'm all for that let's see question 21 John says anyone run across this word 365 issue okay how we've got a Microsoft Word question here starting with macros being lost every time computer shuts down then progressed to macros lost every time the file closed is there a way to force the normal template which seems to be the source problem to remain unaltered unless I alter it well unless you can set file permissions on the the dot file and I believe that you can I'm sure that I wouldn't know exactly how to tell you what to do but it seems to me there's a way of sending permissions on the file so that you can't be altered by anybody but you and that's the normal dot dot template and or you could have something that simply stores the normal dot dot template every time you know a new day once an hour something like that if it maybe that's kind of blunt force and silly but that would certainly work yeah maybe I'm just missing something here but like what I've used a template that had macros long time ago past life if I made modifications to that my first step would be to save it under an original file name or a under a new template name so that it wouldn't be mixed up with the original template is there something on the system that's pushing changes back to that standardized template so wouldn't renaming it then put that defense in place it would make it yours by being original well if I'm understanding what he's saying here that's words start up it looks for a specific template to start up with you can customize this to see whatever you want what he wants to do is to not have those customizations put in by people thinking oh okay well this would make my life simpler so I'm going to change this particular feature of the template so that it automatically comes up I don't know whatever way he happens to want it to okay so the next person that comes along or anybody else that's familiar with word that's just simply not going to work to save more in this case what's happening is he's losing his macros and things like that because someone I would guess from the way he's written goes in and changes the template the only way to prevent that and that's just what words starts up with and I don't know that you can tell well see I was reading this differently I'm saying with a template that you choose I believe see I think it's one thing to be able to stop people from changing a template that you've modified and created that's one problem so I'm confused by macros being lost every time the computer shuts down or the file is closed yeah there is that's a different problem that sounds more like more like an install or a damage or something's not happy with word yeah so if you rename that I don't know if that solves it or not if you still are losing it after that there's something more fundamental going on that's a I hate to say it the support ticket yeah yeah because I've never seen and it's word 365 so it's the cloud version of that as well yeah maybe it's just something that's happening around it that you and I just don't understand about it we're just up to date on I would agree with that yeah but that that doesn't sound like healthy system I would involve Microsoft so they can look kind of under the covers and see if there's something going on with your profile or with your with your license with your with your tenant yeah so yeah and again I was thinking of the local versions because that's where I always start with the involvement yeah it's I think of the local client before I think of the online yeah agreed and so that would be a good specification for him is to let us know whether that is the online version of word or the desktop version of word because they are different yeah and I'm assuming he's saying word 365 that that's the cloud version yeah okay all right so the last one I don't know if either one of us will be able to provide much in much of a power BI person no unfortunately not yet yeah I think we're gonna I'm gonna hold this one on until till we get the bigger crowd and I know that I I don't know the answers here I think this is something that you know Mike would have an answer for because it's getting in and talking about Azure SQL or the storage methods and recommendations there so yeah that's all right we're just about at time anyway so indeed thank you Hal for your time again Monday and thank you everybody for watching as I said earlier on if you are interested we'll be back next Monday at the same time we're always live at 8am pacific every Monday and we'll have another somewhere between 15 and 25 questions from the community and we pull I pull most of them from the Facebook groups the Microsoft 365 SharePoint and teams groups and as the Azure groups as well so those are run by the the Klaveris team and so that's where I get a lot of these questions I also pull from the Microsoft tech community unanswered questions on occasion but we'll be back next Monday of course the recording will be pushed out to the collab talk profile out on YouTube and it will also have a listing of every question with time stamps for each one so you don't have to wade through all 90 minutes to jump to the question that you want to hear more about you'll be able to just go click on the list jump right to that point in time and you can also find this episode in all past episodes out on BuckleyPlanet.com and I should have that up today or tomorrow so with that Hal, thanks a lot and to sign off for Mike and Eric and we'll see you next week absolutely with bells on and I guess I'll kick off the music to start up again so we'll see you later okay take care