 Good afternoon everyone. This is a bit unusual today because we are starting a meeting without the chair and vice chair who were not Ultimately reappointed to the housing authority If you read in your packet allows me as the executive director to at least convene the meeting and turn it over to you For nominations for a chair and vice chair Executive director Gwine, would you like a roll call first? Let's see Let the record reflect on members are present with the exception on my vacant tenant commissioner chair and Mr Burke who is traveling Thank you. We're open nominations now as The senior member of the board I am going to put up for nomination for chair Steve Burke a long time work for the city in a long time on this commission and Laura Johnson Morgan who has been around a year now But I think it's bright and very articulate. So that's my nomination for vice chair. I second that nomination Is there any discussion? No Then we can turn it back over to the clerk for the vote commissioner gown II commissioner Johnson Morgan Commissioner Olson Commissioner Owen hi and commissioner test let the record reflect that the motion carries Commissioner Steven Burke will be chair and commissioner Leora Johnson Morgan will be vice chair So Leora, this is your meeting. I Don't know if anyone had a conversation beforehand. So if you're in shock and surprised we'll help you out as best we can Well, I would appreciate that because yes, I have no idea how to run it. So I should probably have my agenda out. Let me get back. Yeah, maybe vice chair as you're Orienting yourself the next order of businesses. Is there any statements of abstention from any matters on the agenda? Would anyone like to have stayed seeing no one? We'll move on. I Somehow have left the first page of the agenda at home. I apologize So we are on to item five discussion item Discussion impossible motion to determine if the housing authority will direct staff to develop primary Preliminary housing authority agendas nine days in advance of the housing authority meeting So for the benefit of the new commissioners, there was a discussion taking place as to whether The body was going to direct staff on this matter at the last meeting There was a request for what we estimate the cost to be which I provided to the housing authority via an email It's roughly an additional thirty five thousand dollars annually made the point that it also Compresses the timeline by which to cycle through our agendas monthly and made the point that we would be the only board and commission in the city that has a Preliminary agenda and so with that We just asked you to consider Continuing the discussion whether you want to either vote to not move forward with the idea or to move forward with the idea And if I may I'm vice chair Provide a little bit of background for those commissioners that are not familiar with the city's practices the City Council does issue a preliminary agenda nine days in advance And that is based on a settlement from I believe it was the late 80s Maybe into the early 90s in a Settlement with the Sierra Club related to particular case where the the settlement provides that the City Council will issue a preliminary Agenda again nine days in advance We then issue a final agenda the The 72 hours in advance as required by the Brown Act the nine-day notice is only for the under the agreement is only for the City Council and is Again just a preliminary agenda. There are there can be changes to it Before the final agenda is issued in accordance with the Brown Act the nine days is not required is not a requirement of the Brown Act It is specific to the settlement that the city reached in the city has adopted that for the City Council, but as Director Gwine mentioned there is no other board or commission that follows that nine-day preliminary agenda posting so We probably should move to discussion if anyone has any comments about About the agenda item just to be clear the the nine days would not have the attachments associated with preliminary hearing is that correct? That's correct the way at least that's the way that we Currently do it for the City Council is that it is the agenda with the title and with a description Like the descriptions that you see on your own agenda So that's that's what gets published the nine days in advance, but not the attachments not the staff report or other documents So basically there would be no detail that you could see nine days out There is a general summary Okay, again, it's it's sometimes a paragraph sometimes. It's a couple paragraphs But there it's not a detailed staff report that gets attached No questions Any further questions I Actually do have a question. So you were saying that the agenda can be changed and The changes can occur up until the 72-hour deadline correct so that there wouldn't be an extension for our chain for our final agenda to be Put into stone before our 72 hours Currently that is the practice at the City Council level and Again, you have the choice of how you want to require that we structure the agenda process But I would recommend that you give you allow if you Decide to request the nine-day Preliminary agenda that you still retain that flexibility to revise the agenda up to the 72-hour Before the meeting anything further Okay, so let's take a vote. I'm sorry vice-chair Johnson Morgan. What was the motion? so Let's have a motion to vote on whether or not we will be Adopting the nine-day advanced agenda for our for our meetings Then then none you'll need to have the motion seconded and then vote See if there's a Question whether the benefit offsets the amount of staff time is going to take to repair to Put this together that far in advance. I Can't think back in any time. I remember what it would have made a difference so I Would like to know just exactly how much time the difference it makes for staff to put it together Long-term versus short-term and the changes that would have to be made in the middle and Question Staff whether that they think that time is worthwhile What it means? Administratively is as a team We would be getting together a week earlier just to get a sense on the title of the subject and what the topic means Without the benefit of a full analysis or background Then this agenda would go out Poliminary agenda it would be posted publicly and then we would again meet to put the details of that agenda together and so to me it's We're not really Situated as a staffing model to do a monthly agenda twice If it's something you wanted us to proceed I would have to work with my team to see if there's any budget reflections or staffing issues I'll bring that motion around again Motion to have a vote on whether or not we should adopt the nine day advanced agenda for our meetings I'll second the motion Commissioner Downey Vice Chair Johnson Morgan Commissioner Olson no Commissioner Owen no Commissioner test no Let the record reflect that the motion has not carried with Five no votes one absent and one vacancy. Okay, then we'll be moving on to Item six the study session six point one is the affordable housing mapping Good afternoon. I'm Megan Bassinger housing and community services manager and with me is Elaine Gooch who is our administrative technician This afternoon Elaine is going to demonstrate the new affordable housing mapping system that we have been developing in conjunction with the IT department This is a work in progress and we anticipate the rollout being in the near future So Elaine is going to walk through some of the aspects of the system and feel free to ask any questions at the conclusion Thank You Megan So as Megan mentioned, I'm going to give you an overview of our affordable housing map Which is intended to provide a visual representation to the housing authority of your investment in the community and also To most importantly provide public information on affordable housing in Santa Rosa So we are going to have two versions of the map and what I'm showing you today is Ultimately going to be the publicly viewable map, but there's also going to be an internal map for staff The public map will not contain any information on Mobile home rehab or single family units that would identify any personal information Or location of the low-income borrowers So I will do a little walk through now the legend Shows you the project types and the color coding for looking at each type of housing project We have multi-family residential senior citizen rental mobile home parks and special needs housing and On the left we have filters for how to view the map They allow you to pick one category or multiple categories to view at any time for example, you could select mobile homes and It would show you the mobile homes in Santa Rosa mobile home parks. Excuse me Or multi-family residential It's a big category here on the map and Each dot on the map I'm going to scroll down here to get to this one So every dot on the map you can expand to show the name and information about the project about the housing site so for example Parkwood apartments, which the housing authority recently helped convert to affordable housing You can see at a glance that there are 56 units at Parkwood and 51 of which are restricted meaning affordable units and the regulatory end is 2074 and a feature that's going to be added soon is a hyperlink and contact information to the property management of The site so that the public could theoretically click through to learn more information about availability of units at that particular site so now I will select senior citizen rental and An example here is Jennings court senior apartments and you can see that there are 56 excuse me 55 units 54 of which are affordable And the regulatory end is 2063 now if we take a look at mobile home parks The housing and community services department. We administer the city's rope mobile home rent control ordinance So each listing here shows the number of units in each park that are subject to rent control So for example, the K maher mobile home park Was recently Completed and it has all 33 units are all 33 spaces are rent controlled through 2026 and the house and also another piece of information on this Pop out is the loan amount from the housing authority if there was a loan involved in the particular site The other type of housing special needs housing We'll take a look at those There's an example here Brown Street house This has 15 beds for adults with serious mental illness and it's operated by community support network So the information is shown there and again in the near future the operator information will also be provided as a link so lastly a feature of this affordable housing map is the loan funding type filter So this isolates properties that have either been funded by a housing authority loan or Have not received funding but which have affordability restrictions through density bonus or other agreements So I'll apply that filter and I give you an example the Clover Town Homes Here are a multifamily residential site with five units one of which Is a designated affordable through 2033 That was this project that was completed last year so that's my overview of the affordable housing map project and We're continuing to refine the data and add the enhancements that I had mentioned But we're really excited about the potential of this map as a user-friendly resource for the community and we're hoping to have it be live in about a month or so and we'll definitely keep you posted when it's when it's available and I'm happy to answer any questions question Is it possible to put down what target market is provided or satisfied by each project? You can say it's 50% affordable 30% affordable Great question that is one of the features that we've internally been discussing is how we can identify the unit mix within each project Which would have the affordability of 30 50 and 60 so we are working on how to best capture that But we started with the high-level kind of easier to grab information, but that's certainly on our list Okay, thank you Yeah, I would just add before Elaine took on this project was basically providing a spreadsheet or looking into the file Maybe we would make a paper static map with some dots So this is a huge step for us and to your point Commissioner Olson is yes We'd like it to be if you hover over the dots get all the information as possible This is a great resource and thank you for that work, and I think it's going to be really helpful to the public Thank you Okay moving to items 6.2 the fiscal year 2020 budget process and public input Mr. Ells you can fill out a speaker card at the podium. I believe they're orange. They should be there Yes, that would be appropriate to have public comment to allow that's fine. I'm sorry. I just didn't see a speaker card for the vice chair Thank you. I'm a part of Later today, there'll be another meeting not not not here. It's it's hosted at st. Joseph's it's Used to be part of the task force for the homeless now It's hosted by by st. Joseph's healthcare for the homeless collaborative, and I just noticed how helpful this could really be We we're in the process of identifying permanent supportive housing areas throughout the county So we're living environments and what is offered what isn't offered by the various landlords and trying to hopefully Identify some of the characteristics of them and what they can do and We've talked about a map and this is this maybe they could use the same platform I'm just thinking, you know, I'm gonna meet with them later today and This is really great. Thank you very much. Okay moving on to item 6.2 the fiscal year 1920 budget process and public input Yes, good afternoon commissioners This is a item that we don't necessarily present our budget to you that comes later in the fiscal year But it's a chance for public Your comments and public comment on the developing budget and in the first slide here I just wanted to share that Kate Goldfiner administrative service officer will be conducting first a study session She'll go through the timeline of the of the next few months with you as far as the budget developments But I wanted to make a couple key points here The first is the community development block grant disaster recovery known as CDBG dash DR and you might have read and I might have told you that The HUD has awarded through the state to Santa Rosa $38.5 million for multi-family housing and so depending on the timing of Getting that resource here into the jurisdiction the government shutdown slowed everything by at least a month We may align with the start of the fiscal year to go out with a notice of funding availability That we might align with your existing resources and that resource as well The other thing I wanted to mention is mitigation funds. This is this is money coming from the same source to the city We're not certain of the amount yet But as to prepare your community community to mitigate for future disasters everything from You know road widenings escape routes resiliency building materials things of that nature That's that's anticipated to be about eighty eight million dollars statewide and so as we know more about that We'll be sharing that as well and the last thing is we hired a consultant company called Hagerty Consulting who Went through and documented what HUD refers to as our unmet need So just briefly FEMA federal emergency management assistance Associates came through immediately after the disaster and tried to calculate how much damage to housing this community sustained And they came up with it one number But what we did is with our code enforcement team we went parcel by parcel Through Fountain Grove Coffee Park elsewhere and documented a much higher unmet need and we're using Senator Mike Thompson's office as a way to try and advocate in Washington. Don't forget the 2017 disasters here in Santa Rosa because we certainly need more resources And so as we learn more about that you'll be hearing hearing was coming back getting more specific with what we hope to be Another round of funding for housing So with that tea at that's just some input for the housing authority to have as well as members of the public Okay to walk us through the process and then you would open up for comments Good afternoon vice chair Johnson Morgan and housing authority commissioners I'm Kate gold fine the administrative services officer for the housing and community services department And I'm here today to present the key dates in the housing authority and city council fiscal year 1920 budget process So the housing authorities budget process runs concurrently with the cities We've been working on the budget for a few weeks and we will we have another few weeks to complete the first draft The housing authority your board is staffed by the city's housing and community services department So you the housing authority are responsible and direct the housing choice voucher program and the housing trust There are other programs within our department such as code enforcement and homeless services that are governed by the city council So you oversee the housing authority part of our budget and the city council oversees the non housing authority division So we report to both bodies Today we're reviewing just the key dates and we're seeking public input The next step in our process as after we complete the first draft to the budget will review it with the city's finance department in mid-march We'll go to the city council on April 9th with all the other city departments And the primary purpose of that meeting will be for the city council to review its general fund budget and Revenue forecast then we'll be back in front of you the housing authority to present the draft budget in a study session We'll present the budget in detail at that point. You'll have a chance to ask questions and make further comments at that time On May 14th and 15th We'll be back in front of the city council and they'll review our budget along with all the other city departments We'll bring the final housing authority budget back to you for adoption on June 17th And then we'll take the entire department budget to the city council for their final review and an adoption on June 18th So those are the key dates for this budget process, and I'm happy to answer any questions you may have or you can open it up for public comment Any questions of the commissioners? So we'll open it up to public comment comment do forgive me a tom of cells and I I happen to see this But I don't see any budget Information I don't see any budget There's no actual budget here to Find out anything about the budget or what it's spent on or how it's used if this is a process on the Study session on the budget and public input it would sort of necessitate that there be some information about What a little transparency on the Process so without that, I'm not sure how there can be Public input to a process that the process is not availed Or the at least the budget is not is there going to be anything forthcoming as far as the budget numbers beside before something before the May time frame, I don't know I Thought that was may was mentioned Should we go through the presentation again? This is just to provide budget priorities and the timeline outlines when the budget will be presented This is the beginning of the process basically staff has let us know that they are beginning to explore a budget and that They will have numbers for us at a subsequent meeting Thank you Me either so thank you for asking Okay, so now we are at our public comments section general public comments Can I ask a budget question? so I'm Sensing two perceptions pertaining to our Available funding one there is none to there's enough Coming back from the emergencies that we have experienced to backfill Deficits that the county has experienced Is that correct? I make if I understand your question is it about the city? Trying to restore its reserves Trying to restore its reserve a were broke be we're getting enough coming back that we're not as broke as the PD would portray us as Well, I guess I would respond that the city council has a priority to restore its fiscal sustainability of which includes securing its reserves to the Stated policy maximum which I think is 15% of a comment. Oh, I'm sorry Dave do we have any rough plan as yet is to how if this monies comes through as we hope that it will be Allocated or who will be allocated to are we trying to get ahead of the money or we're going to wait till the money gets here Then try and work We're going to use it We've presented to the city council when we were notified. This was the amount coming to Santa Rosa and the recommended Process by staff's recommendation is we would return to the city council first with a draft notice of funding availability for the DR money and Once we had their feedback on it We would come to the housing authority and you would run the solicitation of proposals much like you do annually and Then if the council so wanted when you form your subcommittee to review the proposals with staff If the council so he lacks I was suggesting that they Appoint to council members to join your committee. So it'd be a committee of five And so we'll clarify that when we return to the council with the draft NOFA There are a lot of requirements that HUD Has attached to that funding that we have to clarify with everyone so that's how we envision the process going forward Ideally to align with the start of the fiscal year So what you just said is we'll get the money and then go forward and try and how to use it. Is that what you just told me? Yes, thank you. Yeah, we would solicit the best development proposals Under some priorities that you would pick for example project readiness who can get folks house the quickest Where are they in the entitlement process? What's the depth and level of affordability? Where are they in their entitlement process? Those are examples of some of the criteria we would visit with you on Okay, back to public comments it We don't have any cards for public comment at the moment. Is anyone hoping to still speak? Okay, moving on to approval of minutes Item 8 so 8.1 is September 24th strut of the meeting minutes can I get a Motion to To approve the meeting minutes And I would note that Because you have two commissioners who are brand new today You only have three commissioners that are in a position to vote so you do not have a quorum to address those So you might put those off till the next meeting. All right moving right along to item number nine chairman commissioner reports reports of the commissioners Seeing none we'll move right on to item number 10 committee reports Don't think we have any I can make a comment there as that we're in the process of finishing the review of the request to project-based vouchers and That we want to try and time So we're presenting at your March meeting so as chair Perhaps consider an appointment of a committee to review those project-based vouchers as you recall it included yourself and Commissioner Burke, but maybe a third person or a whole new committee would be your call And you don't have to do it now in the moment, but we would be asking the chair to appoint a committee to review those And you said that you would be we'll be reviewing those in our March meeting Our timeline is to be in front of this legislative body it at the March meeting So we'd have at least one if not more subcommittee meetings between now and then I do think that I Probably won't be appointing one today So I will attempt to get that done before our next week. Well well before our next next meeting so that we can have a meeting Okay item number 11 executive director reports communication items Yes, so the report this month is in the form of two memos one is the quarterly Financial report and the others the monthly activities report I'm happy to answer any questions Questions from the commissioners I had a question regarding loan repayments My question is the percentage is 61% And we've received a whole lot more money than was originally approved in the project Or that particular line item. Can you explain that? Certainly, we're happy to do that. This is a question that does come up somewhat frequently we tend to budget the revenue for loan repayments on the low end because payments to us are based on either Residual cash receipts for our multifamily projects, or if they are single family homes They are due at refinancing or time of sale So it is very difficult to predict when we will be receiving repayment so oftentimes we are trending very high against our budget Thank you. You're welcome one other question Can you explain to me the difference between the two federal grants that are listed here and What type of projects would apply to those? Are you referring to the line that says federal grants thatch H.C.V. That's the housing choice voucher program Including port ins from other communities No, the federal grants CDBG home hop law and the CDBG DR Yeah, plenty of acronyms there. Thank you. So Santa Rosa is an entitlement jurisdiction in HUD's terms That means we have a direct allocation of community development block grant home funds, which is also for a housing production and Housing opportunities for people with AIDS hop law and so that's a direct allocation to Santa Rosa So we run a process to allocate that resource to eligible groups The second federal grant is the CDBG DR that I just kind of went through briefly so we we're splitting that out separately because we have Administrative costs associated with pursuing and and administering that money and that's what you see here. Okay. Thank you Any further comments? Okay, moving on to the monthly activities report Was that included in the monthly? Okay item 12 report items 12.1 2018 notice of a funding of availability round two funding recommendations Conditional further advance commit meant to the amount of 285,000 to community housing Sonoma County for hern veterans village 2149 West hern Avenue and two conditional loan commitment to the amount of 200,000 to Danko communities for Boyd Street Apartments Which is located at 811 Boyd Street. Thank you Vice Chair Johnson Morgan and Housing Authority commissioners. I'm Frank has them off and the item before the authority is around to funding recommendations for the 2018 notice of funding availability in July of 2018 we issued a notice of funding availability or a NOFA Announcing approximately four point one million dollars of federal and local funds available for housing affordable housing The funds can be used for all eligible affording affordable housing activities such as new construction Rehabilitation land acquisition conversion for market weight rate to affordable or preservation The selection criteria were readiness timeliness financial feasibility qualifications and capacity and experience of the development team the housing authority received 11 applications Requesting almost 22 million dollars in funding The applications represented a variety of housing types and purposes including new rental housing for families Homeless veterans and seniors disrupted but displaced by the 2017 wildfires new home ownership and also rehabilitation The then chair of the housing authority chair chair Harris appointed Commissioners Burke Johnson Morgan and himself to a NOFA ad hoc committee The ad hoc committee and staff review the applications on two dates in September To make funding of recommendations to the housing authority On October 22nd of 2018 the housing authority approved the round one funding for two projects totaling to three point seven million dollars The authority approved a loan in the amount of two point four million dollars to Burbank Housing Development Corporation for acquisition of 56 existing units in conversion from market rate to affordable housing The loan closed on January 9th, 2019 at 18 is indicated there 2019 In addition the housing authority approved a third further advance the amount of one point three million dollars to Burbank housing for pre-development and construction costs for Lantana Place 48 single-family Ownership homes and conversion of the loan to home buyer mortgage assistance loans Construction on that project is expected to begin this June on October 22nd the Housing Authority did not make any further commitments instead deferring any further action in the remaining funds Pending further review and consideration of the other nine applications the NOFA ad hoc committee then met on December 12th Commissioners Burke and Johnson Morgan were present at that meeting and Staff together met with them and further to consider the other nine applications and selected four of those for further review of the remaining funds The four were Boyd Street family apartments. That's 46 multi family units The applicant had originally requested four million dollars, but reduced that to two hundred thousand dollars by Modifying their financial model. They also got a loan from the county and they did some value engineering Dutton Flats is 41 units. They modify their up requests as well to 200,000 for round two and Hearn veterans village is 24 units serving homeless veterans and the last project is Ridge Point It's 56 multi family units the applicant of that last project Ridge Point would drew From further consideration Because the 400,000 or so the remaining amount was insufficient to finance their project staff recommends Two projects for the remaining funding in this round two Community housing Sonoma County is requesting 285,000 for the second phase of its project Hearn veterans village Phase two is the development of 24 new studio units slash bedrooms As permanent supportive housing and the existing Hearn veterans village site Community housing Sonoma County is an experienced developer of affordable housing and supportive housing Since 1994 they have helped to develop 285 units of affordable renting rental housing Including 168 units that are set aside for supportive housing in Santa Rosa Community housing Sonoma County recently completed the seven unit Benton Village Benton Veterans Village project and is developing the 14 unit tiny homes veterans village at the County Center, although that project is not a housing authority project and they've also completed other projects in the past The purpose of the requested funds for this project is to cover pre-development costs Which include for example environmental studies preliminary architecture and engineering and applications for planning entitlements In this second phase project the undeveloped land Which is a majority of the property would be subdivided into four twenty thousand square foot lots And they would be developing one single family unit and one accessory dwelling unit or ADU on each of three lots Each house would have six bedrooms or slash units which they call studios studio units which I'll describe in a minute and each ADU would have two units For a total of 24 units So in each house there would be a living area a dining room a kitchen laundry area an office in each unit But have a bathroom a small counter sink area for a microwave and Under the counter refrigerator a closet and a dresser so that's the unit slash bedroom 14 of the 24 are anticipated to be relocated from the Community housing Sonoma County's tiny home project at the Sonoma County Center and incorporated within the product design The fourth lot would be reserved for a future third phase and it's envisioned to include a house and an accessory Dwelling units similar to phase two and you may recall some of you that the Regional application had 32 units in phase 2 and it's been reduced to 24 in phase 8 and phase 3 And the project phasing was changed because of financing limitations of one of the funding sources So this is for pre-development costs and we're anticipating that they will be coming back to the housing authority and or Sonoma County Community Development Commission the CDC for an additional total of $2.3 million to help fund the the construction portion of the project The one of the funding sources is the homeless emergency aid program or heat and They're applying for $1 million if they're unsuccessful with that then the amount of 2.3 million would be increased proportionally this project is located at two point a two one four nine West Hearn Avenue and it is As was indicated before most of the parcel about three quarters of it is vacant The benefits of this project is that of the 24 total units 23 are for homeless veterans or veterans at risk of homelessness and One will be for a resident manager As part of the overall project financing Community housing Sonoma County intends to apply for project-based veterans affairs support of housing or VASH Fouchers for the project and then also apply for other funding They will be providing support services to the veterans on site 17 of the units will be Available to veterans who are earned up to 30% of the area Meeting income or AMI and six units for veterans up to 50% AMI The project is a planned zero net energy development meaning that they plan to have all electric energy plan to have energy efficient design and energy efficient appliances and That the onsite electricity would be generated through solar panels Community housing Sonoma County owns the site and construction is anticipated to start in September 2020 with completion by June of 2021 The other project that rose to the top is a request from Danko communities for construction funding and the amount of 200,000 for Boyd Street Apartments Danko Communities is an experienced developer of affordable housing project and the developers in the process of developing 17 low income housing tax cut a project since 2003 It is partnered in eight of its projects with one of our partners Which is central valley coalition for affordable housing and that entity is the Co-general partner on two of our projects the crossings at Santa Rosa and the crossings on Aston This would be Danko's first project in Santa Rosa The development will provide 45 affordable Units and one non-restricted manager unit if Danko Communities receives the 9% tax credit allocation that is seeking in the first or second round of this year it into space construction starting in March 2020 and completion by March of 2021 so their financing model includes receiving 11 project-based vouchers which as was indicated earlier will be on the anticipated be on the agenda in March and Also, there as in I just mentioned the 9% tax credit equity the housing Authority will be reacting next week the I mean next month it will be before you and In addition to increasing the tiebreaker score the project-based vouchers Enable the developer to leverage an additional 1.6 million dollars in debt Allocation of the 9% tax credits is competitive Projects vying for these projects Score 100% on their applications and then compete for what they call a tiebreaker score tiebreaker score is increased With the addition of soft loans from a governmental entity and also project-based section 8 vouchers Boyd Street Apartments tiebreaker score is approximately 31% Including the requested $200,000 and the 11 Project-based vouchers. This is a moderate score and it all depends on the competition If Danko communities is not successful in obtaining the 90% credits this year It plans to revise its financial model to the non-competitive 4% tax credit model and also Have a tax exempt bond issued If they go to that 4% model then they would be requesting an additional 2.3 million dollars from the housing Authority and or the county CDC Currently there are two existing homes and an orchard on the property that would be demolished for the project This project is located at 811 Boyd Street. It's just southwest of the interchange of highway 12 and highway 101 Some of the key benefits of the project includes that it is located in the Rosalind Sebastopol Road specific plan area and with that it is in the city priority development area There's also in one of the housing Authority's Revitalization program area project areas, which is the Corby Olive neighborhood and NRP the affordability mix is eight units at 30% AMI and 37 units at 50% AMI The County of Sonoma has supported this project with 1.5 million dollar loan There are 12 three-bedroom units for families 32-bedroom units and four one-bedroom units in a two-story building design Department will have its own balcony in our patio space and have access to open or common open spaces Including a play area and a community room Boyd Street Apartments is also Planning a zero net energy development It is recommended by the Housing and Community Services Department that the housing Authority by two resolutions number one approve a conditional further advance to community housing Sonoma County in the amount of $285,000 for pre-development costs associated with 24 units of permanent supportive housing for veterans at existing her veterans village site at two one four nine West Turn Avenue and Two approve a conditional commitment of loan funds to Danco communities and the amount of 200,000 for construction costs for Boyd Street Apartments 46 rental apartments located at 811 Boyd Street We are available to answer any questions that you may have I'd also like to point out that Paula cook the executive director of community housing Sonoma County and Consultant Craig Meltzer of Craig Meltzer and Associates representing that project are here and available to answer your questions Danco communities plan to attend this meeting but due to the bad weather They're unable to travel here today from the corporate offices in Arcada However could start the president of Danco communities is available by phone Thank you Questions from the commissioners. I Have one just a comment. These are all all of them are in the southwest area. That's correct All of these yes are in the southwest area of this round to round one is your call Parkwood was in northeast and Lantanos also in Southwest. Yes, yes Is some favoritism given to the units that would be built outside of the Southwest we have an awful concentration over there It when we look at we looked at all all the projects When they came in and identified where they would where they're located and what quadrant to help the ad hoc committee You know evaluate and certain projects rose to the top on their merits despite where they might be located And so these projects are in that category. I have kind of a related question these Is the hern veterans village and the Boyd Street Property are they Annexed into the city Yes, they're both within the city limits. Well, hern was recently annexed in 2017 as part of the Rosalind annexation area So in fact that project is was current was originally visioned in 2007 to expand And it was thought at the time it would wait until the annexation which was painting for many many years and finally occurred in 2017 thank you there's the application process for funding address the issue of Drugs gangs other activities of that nature that have been Associated with with that particular neighborhood or is that a completely different Jurisdiction to address those issues well in fact in some of the NRP areas like Apple Valley pop a go for example this body years ago Started to invest in that project It was the first of the NRP areas and it was known to have a lot of problems that you just were talking about and as a result the the housing authority partnered with the Burbank housing and Started a long process along with the NRP process of trying to clean up the whole neighborhood and as a result of NRP process and investment by the housing authority and Burbank housing a lot of those project Activities are less now as a result of our efforts So we all intend you know this body intentionally went into that neighborhood to help address some of those issues As a follow-up follow-up question Burbank housing or the other entities are their resident agreements that these tenants would be signing that would allow Them to be evicted of those types of instances incidents occur Yeah, the Burbank housing as I understand is a very strict code and regulations for that and other types of Activity that they want in there that they want or don't want they they want certain activity and certain behavior and follow certain rules And and if you don't follow those rules, then that is cause for eviction. Yes Yet, I would add under the criteria in selection is not only the development developer expertise, but the property management expertise as well another question the Hearn is is that a CTS issue? We have tiger salamander mitigation problems with that property Yes, it is that's one of the environmental issues that they have been looking at and will continue looking at working with the resources agency to mitigate They're fully aware and they anticipate, you know mitigation You know impact impacts and mitigation credits to be purchased as a result as part of the project And follow-up these these are both pre development loans The the hearn is a pre-development loan and the Danco is a construction loan And if the other sources are not Obtained, I know that you discussed that there be 9% tax credits, which would provide a lot of money or they would go out for 4% Tax credits with the tax exam bond issuance if those aren't obtained what happens to the to these commitments Well, we know we're always in in this case. We're early money for both Well, actually they think oh has their commitments if they get the 9% then they're fully committed if they don't they would be coming back And if they go to the 4% model, they would be coming back to the local entities to secure additional funding and go the more Or the less competitive the non-competitive route which is the 4% tax credits along with the tax exam bonds So we would anticipate them coming back to this body and to the snow McKinney CDC to request more money in the case of her And they have the the the heat funding and they have the the veterans housing Homeless men's homelessness prevention program funding that they're seeking and the bash vouchers So I think they feel really secure with the the VIP the veterans housing homeless prevention program and the bash vouchers They're unsure of the heat funding. It's a new program And that's where there there may or may not be that one million dollars as requested And and you don't know I mean anytime you apply for something You really don't know for sure until you've received it and they're they're here They can answer any more particular questions. You might have about that if you like has followed is has VHHP funding been secure or approved No, no Sure, thank you Well, thank you. Good afternoon. I'm Paula cook. I'm executive director of community housing Sinema County and before I answer your question I just want to say that was a very thorough staff report one of the best I've heard not long time. So, thank you Frank So we will be applying for the veterans housing and homeless prevention funding as Frank indicated then NOFA comes in the notice of funding availability will come out over the summer and we'll be submitting our application in October We have previously applied to the funding source the state funding source for a Benton Veterans Village project and Obtained that financing as well as project-based bash vouchers So we feel confident in the sources that we've identified with the exception of the new source the heat funding That's that joint County City funding source Yeah, thank you. I'd like the creativity of the Hearn Veterans Village concept Can you help me visualize these tiny homes how they will kind of fit in? Or is that kind of too preliminary of a question? No, I'd be delighted to I wish I had a board I could draw on Since I speak visually And it's a great question. It is creative. It's unusual, but it's shared housing and that isn't new and we find that as a long-term Housing alternative for veterans. This is something that seems to have great great success and so what we would do is bring six units into a kind of T configuration where two units would be side-to-side their 250 square foot units they're long. They look like shotgun houses They have a door in the center and a window opposite at the very other end Bedroom with some built-in furniture as Frank indicated a dresser and a small desk slash table a galley kitchen a Fully accessible closet and a fully accessible roll-in shower bathroom Which takes up the 50% of that square footage each of those units would be placed long side back-to-back or side-to-side I should say and Imagine a T shape so you'd have two units two units and two units for a total of six With either a hallway or a breezeway We've spoken with the planning department and there seems to be comfort with either of those two solutions And then the central core which would be a large square area would be comprised of a living room a kitchen a dining room An office an accessible bathroom in a laundry room. So there's kind of the beauty of that aging in place They're fully accessible You can come together for shared opportunities meals, etc. And and retreat into your own public or your own private space Where you know, there's minimal kitchen at type provisions, there's a microwave under countersink and a Induction cooktop that you could boil water on for example On the existing part that's already built on or the homeless Are they moving up into other housing or are there is this pretty much where they have stayed? Well, it's interesting that you should ask we're actually in the middle of renting up the units at the county Unfortunately on a very rainy day. We're moving in three people today We moved in seven people on a Thursday and Friday of last week So we have four more folks to move in some are absolutely certain They are going to move in and move out as soon as they're possibly able to others are very comfortable with the concept some are older adults older veterans and it feels Like such a wonderful opportunity just to be housed and not be you know going from shelter to under the 6th Street Bridge back to shelter We intend to move anyone who would like to be moved to the hern location And I'll just mention one thing that we're particularly proud of two of the people who I was kind of thinking about and answering your question Are actually employees so they're a vast voucher holding veteran They have progressed through the services component of the Vash program They income qualify and they're serving as our onsite what we call our peer house managers the the VA staff the Vash program staff have a Peer employee he's a peer counselor and he works primarily at the Palms in he also works Supporting our peer house manager at our Benton Veterans Village, and we'll have two such people who will move from Where they are right now at the county site they've already they moved in last week over to the hern site Thank you One of my comments several minutes several mayors ago was that Santa Rosa was never going to be able to build itself out of our housing crisis So what I'm curious about is with tiny homes and specifically tiny homes that are accessible I'm in assuming wheelchair accessible. That's correct With the availability of these types of units Fast-track the shortage of inventory that we have towards people who Don't have a place to live Veterans or anybody else well I will say that at the point we were Entitling these units and going forward for our building permits. We originally started at the county It's it's a unique situation Not only is it a pilot program hence the need to move them at the end of the two-year term from the county site but it's on land owned by the county but in the jurisdiction of the city of Santa Rosa, and so we came to the Planning and community development department and received a very warm welcome to In fact, we didn't entitle them. We permitted them through the city and we utilized the Resilience city ordinance and I think we were the first project through now. That's a temporary Fast-tracking ordinance and we're incredibly grateful for it because one of the component parts and really the key component parts is the waiver of Impact fees which can total several hundred thousand dollars. It's waived for a period of five years if we were to Keep the units at the county site. Let's just say we prevail in that scenario Beyond the five years of the ordinance we would have to pay those fees They'd come do and then we just build out hern, but we aren't so sure that's going to happen So in terms of fast-tracking, I mean you guys have really nailed it Really as a jurisdiction on how to move things quickly through the process We've been very very impressed working with David Guin and his staff Bill Rose in particular They've really worked wonders on expediting Jesse Owens. I can't I can't say enough good things about the staff and This department and that department. So I think by function not necessarily by legislative mandate Things are fast-tracking in fact if I can remember correctly We started this process in June of 2018 with the city after a pretty lengthy time at the county over a year and We were able to obtain our encroachment permit Grading and building all within a two-month period which is frankly unheard of so I Think that's a testament to how the the city's permitting department has shifted and really come to support Housing and in particular affordable housing. I don't know if it's necessarily related to the building type I think this was a unique situation where we had Promised to deliver housing in the winter and we had actually promised within a four-month period by the time We finally got our loan closed with the county. We had from September to December We'd promised to deliver those units and the rains and adobe soil made that Impossible, but we're here. We are six months later, which is still quite quite short of period to construct and rent up Units affordable units. I don't know if that quite answers your question I want to know if the at our committee has any negative any of these programs And you're the question The question was is for the ad hoc committee whether or not there was any comment on Maybe negative aspects of the two projects that were were committed. I'm the sole member of the ad hoc committee And actually I have to say that I Don't recall any negatives. I mean we did touch on the salamander issue that's something that You know Plagues this area that we have to definitely configure into Any more plans, but that's the only thing that I can think of any further comments So moving on we have some public comments Chris near I believe his last news Hi Yeah, my name is Chris near I'm with I live 1320 Faroq's Avenue in Santa Rosa And I guess my question pretty simple since public monies are being used In the construction, I guess the loan For the Danko project with prevailing wage Prevailing wages be used in the in the actual construction of the project when it gets time for that And that's all thank you and moving on to Thomas else Thank you. I just wanted to point out to Commissioner Downey that their tiny homes can actually be accomplished at a Very very modest price and very quickly I've tried to propose those to be here in the city. We're working on that We we look forward to a good outcome. I'm I don't know how that's going to happen immediately, but we're hoping It's been a long road The locations are challenging you have to lock up you have to get the property that was Jack Tibbets proposed that project for the county when he worked there and That's I think is it it's more than two years ago It could be three years four four years ago four years ago and there were a couple of hiccups but but Once it got going It was fantastic once the road was clear it was to actually make the homes it it was really great and very fast and Wolf construction and and John Morgan and everybody was I mean you just saw it was magical to there But it it can be done and they can be Far more affordable than and I'm not exactly sure how those ended up being the way they were and I know that there were off-site utilities and many other things that that were expensive for them but Generally they can be Very very much more affordable than any and and the rapidity of which they can be made And the access that they could be made and and not only that they they can they can have foundations or not Foundations they could be moved and relocated that so there's so much flexibility to that type of of construction that And yes, they are modest sizes, but they're not they're not so Different from what houses used to be my grandparents were home builders and and many homes were built Far under a thousand square feet seven hundred square feet eight hundred square feet, and that was the whole house Thousand square feet that was a large house, you know, and so we we should think of those things As solutions to this they can be great solutions. I appreciate your question. Okay, so I think we'll be moving on to a motion to Decide to forward Funding for Resolution of the housing authority of Santa Rosa of the city of Santa Rosa approving a conditional further advance of Funds in the amount of two hundred eighty five thousand to Community housing Sonoma for her and veterans village 2149 West Turn Avenue APN 134-011-012 loan Numbers 9933 dash 3035-8 and 9933 dash 3045 dash 18 I make a motion to approve that resolution I'll second that motion So I think we're ready for a vote And just for the record, you're allowed to waive the reading of the text after a second portion. It's no worries Commissioner Downey Vice Chair Johnson Morgan Commissioner Olson Commissioner Owen Commissioner test I Let the record reflect that the motion carries With five eyes and one vacancy and one absent. Hey, so moving on to Resolution of the housing authority of city of Santa Rosa approving further advancement of funds in the amount of 200,000 to Danko communities and I waive further reading of the text. I'll move to approve the approved the motion Second and it looks like we're ready for a vote Commissioner Downey Vice Chair Johnson Morgan I Commissioner Olson I Commissioner Owen and Commissioner test I let the record reflect that the motion carries with five eyes and one vacancy and one absence We're at the end and we're at adjournments to you know what I'm so you have Vice Chair Johnson Morgan so item 12.2 report adoption of annual public housing Agency plan and five-year public housing agency plan. Good afternoon Vice Chair Johnson Morgan and housing authority commissioners My name is Rebecca Lane, and I'm the manager of the housing choice voucher program here in the city of Santa Rosa I'm pleased that With two new commissioners. We're starting out with this item. It's a good way For new commissioners to get an introduction as a broad overview to our program the plans that Jules will be presenting are relatively simple templates that PHA's use as required by HUD so there's not a lot of room for us in these templates to get very creative They're meant to be high-level Their main focus is on changes to the program and policies as we run the The program we are required to do to as Jules will go into this in more detail But she'll she will be presenting two plans one is a five-year plan and one is an annual update They're not meant to be a comprehensive policy document For that we have the administrative plan which we bring to you Whenever there is a change or whenever the staff is proposing a change in the administrative plan So you'll end up seeing that sometime in the not-so-distant future just as we go through and Update our policies as required by HUD and create new policies for local administration of the program The adoption of this document that Jules will be presenting or these documents Is also serves the purpose of annually memorializing the housing authorities policy? excuse me Any tenant any and all tenant commissioners seated on the housing authority are concurrently serving as the resident advisory board and Jules will also talk about that in more detail in her presentation, and I will turn it over to Jules All right. Thank you, Rebecca. Good afternoon everyone I'm Jules Pelican program specialist for the housing and community services And I'm here today to present item 12.2 Which is a request to adopt by resolution the annual public housing agency plan fiscal year 2019-2020 and the five-year PHA plan for fiscal years 2019 through 2024 And as well to appoint the tenant commissioner on the housing authority who will serve on the resident advisory board So just some background the PHA plan is a comprehensive guide as Rebecca said to public housing agencies policies programs operations and strategies for meeting local housing needs and goals it's separate from other plans that may be required by agency Jurisdictions receiving HUD funding such as the consolidated plan The PHA plan requirement was established by section 5a of the US Housing Act of 1937 amended by section 511 of the Quality Housing and Work Responsibility Act of 1998 Legislation requires that any housing authority that administers the section 8 housing choice voucher program and or public housing Units adopt a public housing agency plan every five years Including annual updates of the plan which is what we're doing this year The PHA plan requirements are more comprehensive for those agencies that do operate public housing and agencies like Santa Rosa Which only administer housing choice vouchers are required only to submit this dream line plan that you see in your packet And as Rebecca said it is a template prescribed by HUD not lots of details there Changes in housing authority resources and strategies to meet its housing choice voucher program goals are to be reported in the annual plan and Progress towards those goals. So for our housing authority in 2019, this includes Our total voucher number is now at 1887 And that includes 414 HUD VASH vouchers, which is a collaboration with Veterans Affairs We're currently administering Yeah, whoopee. We're currently administering 114 project-based vouchers at four sites Three additional project-based sites are in pre-development and then we recently offered a request for proposals for another hundred project-based vouchers And that item will come before the housing authority next month We have established two limited preferences for our wait list each dedicates 24 vouchers to a specially targeted group The first is for homeless families working with local housing first agencies and the other is for families impacted by the 2017 wildfires So for the homeless limited preference We currently have housed 17 families 10 families are searching and one of those is expected to lease up on 3-1 Just a few days Four families are approved Waiting for vouchers to be available and I have about 20 families on the wait list who are yet to be contacted For the disaster limited preference 24 families have been identified for those vouchers Seven families have been issued vouchers Two families have been housed and then we're processing paperwork for two additional families to be housed before April 1st And then finally our housing technicians are participating in HUD's UPCSV pilot program for housing inspections Technicians use iPads which were distributed to us by HUD to complete inspections And we're giving ongoing feedback to HUD regarding the program design and protocol One of the requirements of the PHA plan is that it is reviewed by the resident advisory board Section 8 only housing authorities like Santa Rosa do not have formal public housing resident councils and may establish their own policies to meet the resident advisory board requirement in resolution 1129 dated January 2nd 2001 the city of Santa Rosa housing authority Determined that the continued service of tenant commissioners represents the interest of those served by the section 8 housing choice voucher program This satisfies the resident advisory board requirement and each annual adoption of the PHA plan also appoints the local resident advisory board So if approved will submit the PHA annual plan and the five-year PHA plan Those are the documents in your packets We will submit them electronically to HUD including any comments received at this meeting by the public the housing authority or the resident advisory board So happy to take questions Commissioner questions comments Okay, so Resident advisory boards have an opportunity to communicate directly with The city of Santa Rosa housing authority Leora is the tenant commissioner who is on will be appointed to the resident advisory board and we have one Leora Johnson Morgan Right, and then we have one open seat so yes the city council is still actively scheduling interviews to fill the second vacant tenant commissioner slot and Just to clarify we won't have to come back and Reappoint the tenant commissioner anytime a tenant commissioner is sitting on the housing authority board of commissioners They are concurrently the resident advisory board however many of them there may be Just for further information for this residency resident advisory board there are no Outside meetings No, you just have No, no, it's just a subtitle if you will of your title So I'll read the recommendation Department of Housing and Community Services Recommends that the housing authority adopt the annual PHA plan fiscal year 2019 2020 and The five-year PHA plan for fiscal years 2019 through 2024 as required by the U.S. Department of Housing and Urban Development for local administration of the housing choice voucher program Motion Do forgive me I suppose we should have been more observant that this was coming up and That there'd be a five-year plan approved I Think commissioner Downey's question was very pertinent To this five-year plan, I don't I Certainly haven't heard and attend many city council meetings and all of the meetings that I can And the question that we have the thing that we attempt maybe I should speak a little louder the thing that we attempt In those meetings is to achieve housing for those Who are in the lowest income? below 30% of The media area meeting income Some of those people without any income Some people do have income I I file disability for people who are disabled And homeless and in order to get them income. So I file that with Social security and I appear in San Rafael at the at the administrative law court there But the people the people have to actually defend themselves that the disabled have to Defend themselves in what's called a non-adversarial hearing but Believe me anything they say can and will be used against them So I'm not sure how it's non-adversarial, but they say it's non-adversarial and They have no income and they live in Their car in the street and attend for years and years and years to be and get denied because of The typical process and I'm able to circumvent that by somehow in some ways If they're homeless, but at the at the court there's not a way to circumvent anything you're there and that has to go through that So if people have been denied already then that's where it goes, but the first item of the housing authority guidelines and regulations Santa Rosa guidelines is to create housing for all economic strata and this strata is not Represented it is there are there are there is not housing that's being developed for them there there Is the very lowest that that can attempt to be done here by Paul Cook and so on by for the veterans They will have vouchers, but I think There is something missing in this plan and I'd be remiss if I didn't say that okay no further public comments we'll move on to for a motion to vote on the resolution so Is there a call for the motion I'll call for the motion for approval and a second Yeah, if you if you would if we can have The The maker of the motion read the title and if you choose to waive for their reading This is resolution the housing authority The city Santa Rosa adopting in the public housing annual plan for fiscal 2019 to 25 year plan for fiscal years 2019 to 24 and establishing membership the resident advisory board and move to waive the reading of the text Commissioner Downey actually I was there a second. I didn't hear the second Thank you Commissioner Downey Vice-chair Johnson Morgan I Commissioner Olsen Commissioner Owen I and Commissioner test I Let the record reflect to the motion carries with five eyes and one absent and one vacancy All that art there seems to be a lot of parts to this is it all not one motion, so we're we've covered all of it Okay, great. All right, so then now we are at adjournment at 3 o 2 p.m. Thank you