 Welcome to the Eileenton Housing Authority regular monthly board meeting, Wednesday the 21st of December. And it says 703. Sandy's keeping notes. So let's do a roll call. Nick. Here. Gar. Here. When. Here. Viarella. Here. Here. Okay, we'll go ready. Jack, what are we taking out of order? I can make a note here. It's going to be a number 11. It's going to go before number four. No, no, number 11 before. Okay. Yeah. Why don't we start with the executive director's report? Go ahead. So just to give some updates on capital projects and otherwise the creative director's report. I'm going to start with the executive director's report. I'm going to start with the executive director's report. Next month. The fire alarm system upgrade at the house or building started this past Monday. I will be presenting a change order tonight. I'm not tonight at the next board meeting. To add. To add the update of the sprinkler sprinkler heads to that project. It initially wasn't included in the project because of funding shortfalls, but it's not included in the project. So I'm going to start with the executive director's report. I'm going to start with the executive director's report from Cindy Friedman, Senator Friedman. We'll be able to move forward with that, which we're really, I'm really happy to be able to just. We would do that whole project now. So that'll be coming at the next board meeting. And then. Additionally, we're going to be scheduling a meeting with the residents. And with the contractor and designer. To ensure the residents at Hauser. Have the chance to raise questions, concerns and learn about the project. I think that's really important to the property. The electrical testing at the house building in a chestnut manner went well. We'd like to thank the council and aging. As well as Steve Angelo from our length of public schools. In the transportation department there for their generous assistance and helping us provide residents somewhere else to spend the day. Additionally, a chestnut manner, the window replacement near source heat pump project will be starting in the next month. There's nothing that in the next month or so. We're going to continue to work hard to get those, those other units filled. At Winslow towers, the air source heat pump project. It was disarm has started. Chris Potridge and Roy DeVos and others held an informational session for residents regarding the project this past week. Residents that have already had the units installed have indicated that they're going to be able to fill those units. So we're pretty excited about it. At minority manner manner, the housing authority will be completing interviews with the top three applicants. As recommended by the designer selection committee. We hope to be able to recommend a designer to report their approval in the next couple of weeks. We are anxious to get them approved so they can begin working work on this project. We're excited to be able to do that. We're excited to be able to do that. We are anxious to get them approved so they can begin working work on this, on this important project. Additionally, at minority manner, the weatherization project has begun and they're, they're moving along. So we'll notify residents as they get to their building, you're going building by building. And then an update on the request for proposal for the purchase of an affordable housing unit. We did not receive any proposals. We'll put it in the, in the last three weeks, we'll be able to get it proposed. And then we'll report it back to the board and then we'll, we'll put it back to the board and then we'll, we'll put it back to the board and then we'll, we'll let it to the RFP that we advertised. And so we're kind of going back to the drawing board just to see how we're going to try to. To acquire a unit in that, that way. Additionally, there was. You know, many holiday events this past month. Myself and some of the board members were able to attend the holiday party at minority manner. the HA staff members that worked on preparing for this event as well. Additionally, I'd like to give a special thanks to Sienta as well as the confine department and the police department for escorting him. I should also be noted that the other tenant associations have done a great job putting on all the events for the residents of their buildings. I have heard that attendance has been great and that the events were very appreciated, especially after two years without Additionally, the resident services staff did a great job organizing some other events like fire safety training with the Allington fire department, all the card writing for veterans that are staying at the VA this all the season, gingerbread house building and caroling put on by local students. I'd also like to thank the Allington Elks Boston Church of Christ, St. Vincent de Paul, Allington Health and Human Services charity and other generous organizations for their gifts and other donations they provided our residents this all the season. Thank you. Great. Any questions for Jack? I just have one, Brian. Jack mentioned that the houses sprinkler $155,000 is not on the agenda today, but I have it as number 14. The acceptance of the funding is on the agenda, but the change order. Perfect. Okay. Any other questions for Jack? Hearing none, let's move now to number 11 on the agenda. This is the approval of the Executive Director's salary increase. Now, this was part of his contract when we hired him that after a period of time, I assume it was one year, that he would then go up to what we call 90% of the state's salary or, for lack of a better word, what the state tells us we have to pay our directors. So we just need a formal vote. I mean, it's in his contract. And Jack, my reading correctly was effective 10-1, right? That's correct. And Rich could provide some additional information if needed. Rich, any need to add to that? No, it's just that the state calculation, and we calculated based on the number of units that you had, and we just took 90% of that number. And that's what's going to fall. Right. So obviously, this has got to go retroactive then since we missed and forgot it on last month's agenda. So do we have a motion for that? Any questions? We have a motion. I have one question. Why do you have to let us forget? His wife forgot to tell him. All right. I second Nick's motion. Okay. So we have a move by Nick, second by Gar, all in favor, Nick? All right. Yeah. Sorry, yes. Joanne? Yes. And Fiorella? Yes. And Brian's, yes. So now we move to number four. Just one other thing. Great job this year, Jack. Yeah, very good. So great stuff. So now we're going to turn it over to Rich, as we all know Rich is a CPA, and he's going to talk about next bunch, right, Rich? Right, exactly. The reason we didn't put Jack's salary on earlier is because the state was late in getting the budget guidelines out. Okay. So everybody's late on getting their budget. So it's just in the normal process now. If everyone has the 1219 PDF, if they want to look at that for the budget, that has some illustrations on it, just he's a little easy to follow. Across the top, I have been yellow there. These are the programs that you're going to be voting on and approving those budgets. And in the purple section, that's how operating receipts. And right now, we're expecting our shelter rents on the state program to increase only about 2% this year. Over the current, the $689 rent, Jack went in and got a significant increase. It used to be $30,000 now, $46,000. And that's really the first increase they've ever had in that building since it's been put up. So we'll just, any money we save on that will go into our operating reserve. Sectionary administrative fee, we're thinking that's going to go up about 4%. We haven't got the official numbers from HUD yet, but we think that's going to be 4%. Our Ross grant is going to, we think is going to be approved at the $90,000 number. And then our operating subsidy for the 400C program, account 3,800, it's 692,183. That's about $243,000 over last year. But $50,000 of that is for a resident service coordinator program. And then we have, we have almost $4,600 to clean the air source heat pumps. So the increase is about $188,000. And as we know, based on utility costs, most of that will be going towards the utility costs, because we expect them to go up significantly this year. Now, if we go to the green section, the administrative, administrative section, administrative salaries, we had to stay within the 5%, the DHCD said we had to stay into, and we did. Office administration, we reduced that by about $12,000, or 3%, because we were a little high last year. So, and then the increase, the state is going to give us on that budget is about $271,000 this year, $108,000, we're putting into materials and contract costs, because the buildings are getting older, so we know we have to put more into them. So we increased our both our materials and our contract costs sections down into the maintenance section. Our insurance didn't increase as much as we expected, only went up about $8,000. Benefits were pretty much flat. We lucked out, it's only went up about .27%, about $3,000. Utilities, we put in 5.4 for the overall increase. We hope that's going to be enough. But again, if it's not, when we calculate at the end of 9.30, 23, you always use the actual utility cost when you calculate the subsidy. So when up 10%, the state will give you the 10% increase. If the state doesn't have enough funds, they usually go back and ask for supplemental budget from the legislature, and hopefully they will fund that. So if we go to page two of that, the grayest section is expenditures from reserves. Now we know that each program can have a reserve. And if they have a savings in prior years, you get to put it in that reserve. Now we're going to be spending money out of that reserve. If you go to page three, you'll see the items that we're going to be doing. In the 400 C program, the first section, we normally do cycle apartment renovations. We do ADA compliance requests. We have to replace an air conditioner compressor at one of the buildings. We always do plumbing drains, gate valves for $50,000. We're going to do, always do landscaping, tree trimming, planting throughout the developments for about 10. And we're always fixing parking lots after snow plowing, lining and sealing them. That's about $8,000. And then we have our normal extermination of about $50,000. And the next section down, the brown section, you see we always replacing kitchen appliances. And the section A program will be replacing a couple of computers in there, printers. And the blue section, we're going to buy a floor clean wax machine. It'll make it easier for the maintenance to do the hallways and clean the hallways. So we're going to buy that at about $6,000. And we're not doing any capitalized benefits or additions this year. So if you go back up one page down the bottom of the reserves, the beginning reserves of the reserves we had at 9.30.22. We're going to be taking, in the 400 program, we're going to be taking $183,000 out, which is basically a lot of our extraordinary work. So our reserve will still be at 43.47%. And it can be no less than 35%. So we're okay at the 43%. The 689 program, we're only going to reserve about $150,000. We're going to be taking $22,000 from that reserve. And that has a reserve of 128,000. Even though the percentage shows high, it should have significant money to do any work over there. But the state MRVP program, we're going to be losing about $4,419. And that'll have about a reserve at the end of the year, about $44,481. So we'll watch that program so it doesn't go to a negative reserve. We always want to make sure that it has a little bit of money in it. The section 8 program, the reserve is $947,854. We're going to be taking $23,183 from that. So we should have a significant reserve of $924 to carry us forward. The next one is the ROS program. That is just that you get your money, you spend your money, you can't keep any of the money. So that has no reserve. And then the local affordable housing has a reserve of $859. We're going to be taking about $26,863 from that reserve, which will leave us a reserve of about $832,833,000. And then our state modlization program, we get an administrative fee when we do each project, so we're allowed to charge, we're allowed to take administrative money up. We charge salaries into that, and that reserve should pretty much maintain at about $100,000. So we should have significant money, not significant money, we should have sufficient reserves to cover us for all of 2023. If anyone has any specific questions online, I'm glad to answer it, Mr. Chairman. Anybody have any questions on that material? Just for the record, it didn't come across with the colors on it. I mean, I was able to follow it, but it didn't come across with the colors. Oh, the PDF didn't have the colors? No. Maybe you scanned it in Jack F or something. If you didn't look in the packet, it was in the separate PDF bar. Okay. All right. I liked the wrong one, but we were able to follow it anyways. Trying to get up to the time, a little bit of color. So do we need to approve each item, or can we do one and prove it all? No, you have to approve each one, Mr. Chairman. Okay, so barring any questions, we need a motion to approve number four. Second. Moved by Nick, seconded by Fiorella. All in favor? Yes. Go ahead. Yes. Fiorella? Yes. And Nick? Yes. Okay, we moved to number five. We have a motion to approve number five. Did you vote, Brian? Oh, I did. Yeah, I'm a yes too. Thanks. Number five. I moved to approve number five. 689-1, budget. Second. So moved by Guy, seconded by Fiorella. All in favor, Guy? Yes. Joanne? Yes. Fiorella? Yes. And Nick? Yes. Brian, the yes. Moved to number six. We have a motion to approve number six. Motion to approve MRVP budget as presented. Great. Second. Second. So we moved by Fiorella, seconded by Nick. All in favor, Guy? Yes. Joanne? Yes. Fiorella? Yes. Nick? Yes. Brian, the yes. And now we go to number seven. A motion for number seven. I move to approve. Federal Section 8 budget as presented. Number seven. Second. So we have it moved by Guy, seconded by Fiorella. All in favor, Guy? Yes. Joanne? Yes. Fiorella? Yes. Nick? Yes. Brian, the yes. Number eight. Motion to approve number eight. Motion to approve our Ross budget as presented. Great. Second. Second. Guy? So we moved by Fiorella, seconded by Guy. All in favor, Guy? Yes. Joanne? Yes. Fiorella? Yes. And Nick? Yes. Brian, the yes. Number nine. A motion for number nine. I move to approve number nine. Local Affordable Housing budget as presented. Second. Great. We have it moved by Guy, seconded by Fiorella. All in favor, Guy? Yes. Joanne? Yes. Fiorella? Yes. Nick? Yes. Brian, the yes. Then we go to number 10. Motion for number 10. Motion to approve modernization budget as presented. Great. Second. Yeah, Guy will second. So moved by Fiorella, seconded by Guy. All in favor, Guy? Yes. Joanne? Yes. Fiorella? Yes. Nick? Yes. Brian, the yes. Rich, anything else you want to add? Nope, I think that's it. I think we're in good shape going into 2023. And Jack has made your up this year. Excellent, excellent. Yeah. What did you say our reserve was? Sorry. What percentage? On the 400 program? 43%. 43? 43%. What's the requirement? 35. 35. Third profit. Yeah, so we're in very good shape. Very good shape. We're in good shape. Yeah. Thank you. Okay, we moved to number 12. 11. That's funny. 24 Medford Street. Oh, we did 11, didn't we? Yeah. No. I sent out an updated agenda at one point, so that you might be looking at it. Oh, I've sent to the wrong one. That's it. The number 12 is the I don't know if you may have a Defense Association Memorandum of Understanding, but I think Joanne Greco is just going to give an update on that. Okay. John, you mute, you mute, John. You're on, John, you're on mute. Yes, thank you. I haven't had a chance to review it. I've looked it over briefly, and there may be, there's two things. There's one is the DHCD Standard Model, and there's a couple of minor changes in there. I just wanted to make sure that you were okay, and I'll try to have it ready for next month. Great. So then let's move to number 13. Jack, I look at the email, and I thought I printed the latest one. So is, are there other changes? So 13 is the approval of 54 Medford Street. All right. All right. I'm on target. So number 13, approval of 54 Medford Street for the site for the new Chapter 789 development as recommended by DHCD. We need to take our vote on this one. So is there any questions on that? Can I just ask a question? Yep. I read this last week, but it seems like the town hasn't hasn't really made a commitment to allow us to have the site, to have the house on Maple Street. Is that correct? I think I read that, that that's what the designer put in her report. That's correct, Joanne. The state architect noted, and that is correct. The town is not committed to providing that property, but it is something that they are considering. Okay. Well, that makes it very easy. Yes. Sorry. I have a question about the memorandum of understanding. So how is that going to get affected? Like, what's the difference between voting it on this month and the next month? Like, what does that do? How does that help either us or the tenant association? Are you talking about the one that John just mentioned, John Gray? Yeah. So the monotony of the folks presented us with a document at the last meeting, at the end of the meeting. I don't know if everybody got the chance to look at it. We gave it to John. I mean, we normally, we don't have contracts with our associations. So what is it for though, specifically? I think, I don't, I think maybe Jen could explain when she speaks today, tonight. I don't, if you read it, it's, they're just trying to contract, make us commit to so a whole bunch of elements and things that, you know, truly, we don't need to contract with because the regulations stipulate what the LTO is and how it operates and so forth. Does it affect on how we work with like, any ideas or projects? Yeah, they are. And you know what, Jack? Can you scan it in and send it out again? I will. I'll scan it and send it out again. Yeah. I mean, read through it. Take the time to read through it. You know, personally, I see no need for it because I think the regulations already stipulate that. We asked John to take a look. He didn't get a chance to do a deep dive, but let's do this. Send it out. And then let's put the agenda for next month and then we can go into the details on it and you guys can make up your own opinions. Does it just kind of like hold us more accountable on things? I'm just. Yeah. I mean, yeah, there's elements in the year that stipulate that we have to do this, this and that. And you know, like I said, personally, I see no need for it. We don't have it with any other LTO. But you know, in fairness to, you know, Jack wanted John to take a look at it and so forth. Yeah. But let's send it out. The other LTO is recognized by us, right? Oh, they're all recognized. Yeah, they're all recognized by us. Yeah. Yep. And you know, I don't know the motive behind this. Maybe Jen can talk about it when we let her when she speaks as president. Okay. No need to belabor it, but Jack will send it out to folks. You can read it again and then we can hear from John Greco at the next meeting and you know. Thank you. That's what we want to do. But this 54 Memphis Street, as you know, this one is the one that was recommended. It's a great opportunity. We have the funding. So I think we, unless anybody has any questions about it, we need a vote to prove the site and then Jack will seek the designer and so forth and come up for the designs and take the next step. I mean, it'd be great if we could get a shovel on the ground this year. That's the hope. Was it in between this and the Chestnut Manor edition? This is, well, this is the, this site is at the Chestnut Manor. It's the property in front of the building that abouts Medford Street. Okay. Yeah. And there's an Indian packet. There's a picture of it. Yeah. Yeah. And the nice thing about this is we own the property. So we own it. We've already had discussions with the town if we were able to do this. I think there'd be supportive. Remember, this is the 689. This is the special needs population. We have a house across the Highland Fire Station that houses 12 or 13. And I think it'd be an awesome idea if we could do the same thing here. We have, we have 2.1 right now. Jack's working his magic. And so it's certainly enough funding to build something. Not many people. How many people in 12 houses? Well, the funding, the funding was for four, which is kind of crazy. I mean, we, you know, I think we want to aim for 10 or 15, the maximum we can put there. Exactly. Yeah. I mean, we did this years ago. We looked at that property. Yeah, I think, I think you just lost gas years ago. Yeah, yeah. Yeah, correct. So us voting on it right now is just like agreement that we'll get this done. But then once it comes to like the actual layout and all of that, we'll vote on that again or. Oh yeah, absolutely. Yeah, okay. Yeah, we would look at plans, designs, all that sort of stuff. So this vote would give Jack the authority to move forward, notify DHCD that we want to move forward in this project. And then they would assign a designer to come up with the concepts and the drawings and so forth. Okay. We're, we're many votes away before we dig, so. Okay. I vote to approve the 54 Medford Street site, chapter 689 to development as recommended by DHCD. I second it. Great. So we're moved by Fiorella. Second by Joanne, all in favor, Gar. Yes. Joanne. Yes. Mirella. Yes. Nick. Brian is yes. That's great. That's an awesome 75th anniversary AHA project. Number 14, approve of the proposed change order. Jack. So this, this change order is, is from that project at Winslow towers, which was the window replacement and building envelope repairs. What had happened is about a year ago, hope it over a year ago, the contractor had demobilized for the season. The subcontractor was doing the, the sounding and actual masonry repair work ended up walking off the job. So what ended up happening is we, we, we wanted to get a better scope of exactly what this project, you know, what's going to cost to complete this project. So we wanted to move forward with a change order to, to pay for this addition, for this sounding that will give us a better idea of exactly what the cost is going to be to finish this masonry work. And then once, you know, this, the sounding is complete, we get that report, then we'll be able to move forward with the project and, and finish it out. Great. Questions for Jack? Okay. Do we have a motion for that one? Number 14. For what? The second. Second. So we have moved by Nick, seconded by Fiorella, all in favor, Gar? Yes. Duane? Yes. Fiorella? Yes. Nick? Nick? Yes. So Brian, it's yes, that moves to number 15. Jack? Yes. So, so, so the next, the next item is the approval of the submission for the Community Development Block Grant. What we're hoping to, what we, what we would hope to apply for this year is a grant to help move, move along a, an HVAC air handler exhaust fan project at the Hauser Building. Right now, the air handler that sits on the roof that does all the common spaces is currently expired. So, and it's, and per, you know, we have in the system, it's the original system. So we're really, we're really hoping to replace this system as we've seen, you know, through a lot of different things, but especially COVID. You know, we see this as a high priority project. So we're, we're, we're hoping that this CBPG subcommittee will agree and award us this funding so that we can move this project up and get it done as soon as possible. And how much money do you need for this? We're asking for right now the assessed cost, which is likely going to be more than this, but we're asking for $302,000, $302,500, but it's likely going to be more. And why wouldn't you ask for more? Because that's, that's what I have right now, just that's the, that's what I have the documentation that shows, but what it costs, but you know, with, with increases in labor materials and things like that. Yeah. All right. Any questions for that folks? Okay. Do we have a motion to approve that one? Number 15. Don't move. Second. You guys are on mute. I'll second it. So moved by Nick, second by Joanne. All in favor, Garth? Yes. Joanne? Yes. Viarella? Yes. And Nick? Yes. Brian's a yes. We moved to number 16. Acceptance of fiscal 23 state budget Yemak and the amount of $155,000 for the house of building fire alarm system. That really doesn't need any more addition to that one. Do we have a motion for that one? I move to approve the fire alarm, $155,000 for the fire alarm at Hauser. All right. We have a motion by Garth, second by Nick. All in favor, Garth? Yes. Joanne? Yes. Viarella? Yes. Nick? Yes. Brian's a yes. Number 17. Acceptance of the LISC grant for the funding towards the monotony manatee pension energy retrofit study in the amount of $21,700. That really helps. May I have a question? Yes. I got, as far as page 18, they're asking for a very long involved legal agreement. And I would like John Greco to read it. Maybe we could pass it with a provision that he approves it. It has clauses about confidentiality. If it's broken, then the contract is broken and accessible to have access to all sorts of records. I've never seen it before with a grant, this kind of legal agreement. Joanne, this is Gar. I agree with you. I started reading it. They were like $5 words in there that I didn't understand. We could pass this. We could pass it contingent upon John Greco reading it and approving it. I spoke with John Greco a little bit earlier. And what we ended up deciding is John just going to take the time to review and then put it on the January. Yes. So this is not time sensitive? No. No, I don't think so. I think we have time. All right. So we'll put that on the January board meeting. That's easy. Can I ask another question? I obviously have an old listing of the project. So they were discussing with different numbers. But is this also inclusive of the report that came out of the deep energy retrofit study? This funding would be towards that study. I've talked with Jack about this. I would like to have them use a more updated flood plain study than the 1910 one. And I've discussed this with Jack. They do exist. And I think from an autonomy manner, we have to have a very clear idea going forward with global warming and the increase. And for instance, the Boston area, the ocean is going to increase by a foot, which doesn't sound like much, but it is. And we already know that the air, why March land is much deeper water than it did before. And such a plan does exist. I found out in Cambridge, but they haven't shared it. That would actually tell us about the minority manner area. But we have to know that if we're going to be working on these buildings. We just have to get the study. Jack, you can take care of that, right? Yes. Yep, absolutely. So we're going to put number 17 on hold. Number 18 acceptance of the resident service coordinator initiative funding. And that's what we submitted to DHCD on that application, maybe a month or two ago, one or two board meetings ago. And so we did get the approval letter and they're raising the funding from $40,000 up to $50,000. This is great news because it's going to allow us to increase the hours of the service coordinator that we have, Tricia Horgan, who's doing a great job. So we're really excited about being able to give her some more hours so she's going to be able to work with the residents even more. And that's also a three-year commitment, right, Jack? So it's a one-year commitment if funding is available, could go up until fiscal year end, 2027. Okay. For fiscal year 2027. Can I ask about the hours? This is really great news, Jack. How many hours? Because she only had 18 hours a week. She only had 18 and we're going to be increasing up to 26. Oh, wonderful. I thought she only wanted to work 18, but obviously she likes us. Yep. Not anyone, and not that she's on the call, I don't believe, but I agree she's done a phenomenal job. She really identified with these tenants, the residents, the LTO presidents. I know she's been helping Drake enormously, so she's a great addition, great addition. Indeed. So do we have a motion to accept that? Second. So moved by Nick, seconded by Fiorella. All in favor, Guy? Yes. Go in. Yes. Fiorella? Yes. Yes. Brian is a yes. Number 19, approval of the regular minutes in the last meeting. Everybody get a chance to look at them. If so, we have a motion to approve. I move to approve the regular minutes of the 11-16-22 meeting. Great. Do we have a second? Second. So moved by Guy, seconded by Nick. Beat you out, did you in? All in favor, Guy? Yes. Go in. Yes. Fiorella? I was saying I wasn't there for that meeting. Thank you. Yep. Thank you. Didn't catch that. And Nick? Yes. Brian's a yes. That moves on to public participation. First off, we did tweak the public participation guidelines. On a recommendation from one of our tenants, we originally said, we're going to post the agenda on Wednesday. You get your document on, your request on Friday, but it just is too difficult for Jack to get it up and posted by Wednesday with all these changes as we see. So we tweaked it. So Jack has till Friday to post the agenda. So Jack theoretically post the agenda in the notice of the meeting to the town. They put it up on the web. And then we've said to the anybody wishing to request to speak, they have till the closer day on Tuesday. So it gives them plenty of time and it gives us time to coordinate it. I mean, we really don't get many speakers, but now that that timing aspect is a little easier for both Jack and for folks that would like to speak. So that being said, Jack, do we have any requests? No. Okay. So then we go to local tenant organizations. Let's see. Who do we have on? I only see Jen. So Jen, you want to go on first? I only see Jen too. Sure. Thanks, Brian. So on behalf of all the residents of Monotomy Manor, I'd like to thank Jack and the AHA for their contribution to our holiday party. I'd also like to thank everyone outside of the Housing Authority who donated and helped with the execution of our party. We had about an 80% turnout, if I calculated correctly. So 80% of the residents were in attendance. And when trying to decide if we're going to do anything for New Year's, we might put up the movie screen and have the ball drop in the backyard on the movie screen. But that's weather permitting. And I guess we'll touch base on the MOU. So with regard to the MOU, the MOU was written by me and it was based off of the DHC model of an MOU. It was written with the premise that there was room for negotiation of the terms. I'm sorry, Brian, that you don't see the necessity for it. And I understand and I'm not surprised. Your job doesn't include day-to-day operations involvement, which is too bad because if it did, you may see things differently. And there's no motive behind it other than it was submitted because since our inception, we've been struggling with the Housing Authority to have them effectively communicate with us, include us in working with us, work with us according to the DHCD regulations. So this was an attempt at trying to make that happen a little easier and so that we would both be held to terms. Yeah, but let me just ask, but we've converted to having Jack, Chris, and the other senior management meet on a monthly basis with the, I assume, you and your staff. So you don't think that's enough opportunity to get to discuss things? In all honesty, Brian, it should be. It really should be. And there are a few areas that we have made some improvements, but we've had pretty much the same agenda for month after month after month, and things are not followed through with. So it's been extremely frustrating and this is just an attempt to make it a little easier on both ends. So it's absolutely open for negotiation of the terms that was the idea in mind behind it. I understand that it was, it's there's quite a few things in there that could be negotiated out or down. It's not like it was something we were submitting and wanted you to just sign off on it. A building block, it's kind of like a starting point because we're not getting anywhere without it, so per se. So there's no bad intention. It's actually to try and make things better. Yeah, I mean, from my business experience and my experience on the board, I would never sign a document like that. But and I'm surprised because, I mean, we're the only housing authority that I know of that identifies a specific time period every month to tie up the CDME management team on site. So let's say, Brian, it's greatly appreciated. It doesn't go unappreciated or unnoticed by any means. But when we've been, we've been recognized for about a year now and we have almost the same agenda every month. And that we should have been moved on from that by now. And a lot of times when we try to communicate or we try to get somewhere, it's just falling flat, Brian. So it's submitted and we can take it from there. So let's do this. Why don't you send an email to myself on these agenda items that you feel aren't being addressed? Because there's two categories. There's agenda items that is a wish list that you would like to have that management says no to, that really should be done. Yeah, that's probably something that we can all discuss as the board. I think where you said we are going out of our way as the only housing authority that does that, it doesn't mean that there is a room for improvement. And maybe if Jen can send out to all the whole board, maybe we can all see what we can do, how we can help Jack or the meetings that are going on rather than just you and Jen, just saying that might be more transparent. Yeah, I don't have a problem with that. So do that, Jen. Make your list of things that you feel aren't being addressed. Flip them to the Jack or myself or both. We'll flip it to everybody and we'll go from there. There's always room for improvement and everything, of course. But my personal feeling on that document is I wouldn't sign it. Now the board members can take a look and see what they think. And certainly John- Like I said, Brian, it wasn't submitted with the idea that you guys were going to sign it as it was submitted. It's not something that, yeah. But you see, the only thing I would sign would be a simple something that says that we recognize the LTO regulations and we would- But they're not being followed, Brian. They're not being adhered to. I mean, this is what I'm, you know, so I'm happy to send an email to you guys, of course, like anything to make things better. And we can absolutely take it from there. Yeah, but it's not about wish list items, Brian. I assure you. It's not about, it's not about wish list at all. So, yeah, I definitely will get the email over to, you know, probably by Monday or something. And we'll take it from there. Yeah. And I think, in pianist Jack, we need to get you to weigh in on it as well. You know what I mean? The one thing I'd like to add is, you know, while I understand, I agree with Fiorella and others that there's always room for improvement. You know, myself, Chris, Myra, we'll put together the list of items that, you know, we've accomplished not only at Minoatomy, but at the other associations over the next year, because, you know, while there is always room for improvement, you know, we've made really some really great miles, made some, you know, had some really great achievements, made some real headway in different areas. And I think that that also should be showcased to the board. Absolutely. Yeah, absolutely. Do you want to get your hand raised? Well, from what I heard what Jen said is she said, the same issues come up again and again and again. So I think that what we might look at more closely is follow-through. Why are they? Are they issues that can't be resolved or they somehow got lost or... And I'd like to know what they were and if they're always coming up each time. I think that's the problem. I think all of us want to improve our relationships with the tenants and they are the ones who live there, so they know what the issues are. And I think we should all take this seriously and want to work forward. I do think what Jack said a lot has been accomplished, but we want to accomplish even more. Yeah, and that's why I think, you know, when Jen flips the list out, Jack, you would take the first crack on responding to the different items and bring us up to data, what's been done at that point, you know, for each item. That's a great idea. You know, because it's like, you know, we all look at it and, you know, if we need to convene a special meeting, that's no big deal. We can do that to talk about it or deal with it then. What else, Jen? Anything else you want to add? I thought she was done talking. Anything else you want to add, Jen? Yeah, thank you. So I just want to note, I mean, Jack, there's no sliding here of any of the things that have been done by any means, you know, anything that's been accomplished is appreciated and definitely doesn't go unnoticed. It's also not just about items on the agenda every month. It's also about struggles in communication and being kept in the loop and, you know, follow through on day-to-day things. So it's about more than just action items on an agenda list. And, you know, it's really just about trying to make things better at the end of the day for all of us. Well, I think that, I mean, you made a statement that, from what I'm understanding, there's a whole bunch of things that haven't got done. So I... That as well. Yeah, that's part of it, Brian. Yeah, I'm not looking for the future. I'm looking for what in the past hasn't been done. You know what I'm saying? Right, clearly. Clearly, obviously. So I would hope to receive a list of these agenda riders that haven't been completed and then hear from Jack on why they haven't, you know. Right. But again, it's not just about agenda items, Brian. It's about communication being kept in the loop, the day-to-day that goes on, the things that don't happen here that should. So that's what the memorandum is to cover all areas. It's not just about action items on an agenda. Yeah, I mean, it's... We could go back and forth, but... Yeah, we don't need to do that. We'll just... I'll email you and then we'll take it from there. Right, right. All right, let's go. Have a wonderful holiday. Thank you, John. Thank you. Jack, anybody else? I don't see anybody else on. I don't see anybody else. No other candidate association? No, because nobody else. Winslow, Doreen usually presents, but I think they're having their party right now. And there's no candidate association at Drake Village at the moment? Oh, there is. He doesn't usually... Come on, that's Fred. Oh, so... And what about proof-taught terrorists? No, that's my... He doesn't come on either. I mean, that's why these monthly meetings are important when Jack goes out on a field trip. And I think these folks feel they don't have to come and talk on our board of meeting because they talk to Jack the next week, so... Which is fine, whatever works for them, you know. Okay, okay. All right, any other questions? We may need to put together a quick meeting for a vote, and that is... Jack, correct me if I'm wrong. Once you notify DHCD about the 689, you need to pick a designer, and we may have to vote on the designer. Yeah, there's two potential items. One will be that if we want to get that moving. And then the other one is to approve the designer for the Menotomy Manor Window Project, because that's something that we might be able to put together in the next week or so. So if we want to get that project as quickly as possible. Yep, exactly. So we'll be in touch. So for the record, I count eight panelists and eight attendees. Out of the attendees, six of them are AHA staff for affiliated people. So looks like the interest in attending these meetings has really dropped, but... It's the holidays. It's the holiday, I know. I also think that... There's no... If the time that the agenda comes out is the deadline, the very same time as the deadline for saying you'd like to be part of public participation, that makes it impossible. Yeah, no, no. You misunderstood. You misunderstood. So the agenda goes out on a Friday. People have till the following Tuesday at five o'clock. So they have Saturday, Sunday, Monday, Tuesday to review the agenda and determine if they want to speak on general population. So they have four days. But that's a change from the past. That's correct. But in the past, sometimes Jack has had it out by Wednesday. So I think this is not board of selectmen. So we're not dealing with street signs and a lot of other juicy stuff. I mean, so, you know, I don't... I think it's important. Well, and the other thing is we've been... We don't know when to look for it. Like when I speak at the select board, I have to know when the deadline is and when the agenda is going to be. So I think this has solved this problem, but I think it's why people haven't been coming. Yeah, well, we'll see. We'll see. Anybody else have any other questions, concerns? Yeah, I have one other thing to mention. Yep, gotcha. Just want to bring to everyone's attention that Nick Metropolis was Rotary volunteer, citizen of the year this year, voted by Rotary. And I wish there were more people on the meeting to hear it, but, you know... What is it? He was voted the Rotary citizen of the year. Rotary is an organization in towns. That's awesome. Congrats, Nick. Congratulations, Nick. Let's put that on the record. We're very proud of him. Oh, the volunteer work he does in the community. And I think even... I don't have this verified, but I think he was even voted by the Boys Club in years past as their citizen of the year for the volunteer work he does with kids. Yeah, that's right. Yeah, thank you. He's gonna get mad at me for doing this, but... That's awesome. That's awesome. All right. Do we have a motion to adjourn? Motion to adjourn. So, seconded by Fiorella, seconded by Joanne, all in favor, guy? Yes. Joanne? Yes. Fiorella? Yes. Nick? Yes. Brian is here. So listen, have a Merry Christmas everybody, and we'll see you next month. Merry Christmas. Yeah, Merry Christmas everyone. Thank you. See you guys. Thank you. Bye-bye.