 So I get it. Okay. Yes, sir. All right. See you in a little bit. Thank you. Just testing. You hear me. Do you see me? How does it look like? Thank you so much. Okay. Thanks. Good morning. Remember Walsh. I don't know where your. Your colleagues are. Hope I couldn't hear you. You were meeting. Our chairs here. Great. Good morning. Good morning. Good morning. Hello, Mark. How are you? Happy New Year. Happy New Year. Getting better every day. The boosted yesterday. I'll bet you're glad you already went through the COVID the way it's going now. Oh my goodness. I have so much exposure now. I just can't hide with my N95. Yeah. we are ready on our end. All right, it's 1101. So I'll go ahead and call the meeting of the contract review subcommittee to order. If we may have a roll call vote or roll call, please. Yes, Chair Galvin. Here. One member Baden-Fort. Here. One member Walsh. Here. Welcome everyone and happy new year. We'll now move to public comments. We're now taking public comments on item two. If you wish to make a comment via Zoom, please raise your hand. If you're dialing in via telephone, please dial star nine. Secretary Aitha, do we have anyone? We have no public comments. All right, we'll then move to our business item item 3.1, Director Burke. Thank you, Chair Galvin and members of the subcommittee. Item 3.1 is a project work order approval for professional engineering services for the Laguna Treatment Plant Aeration Basins, Improvements, Alternatives, Evaluation and Engineering Design Services. And Tanya Mokvits, our Water Reuse Engineer will be making the presentation. Good morning, Chairman Galvin and members of the subcommittee. The item I'm presenting in front of you today is recommendation for approval of the project work order for Laguna Treatment Plant Aeration Basins Improvements Project with Kennedy Jinx. In today's presentation, I will cover project background. I'll describe how we're planning to accomplish such a complex project. I'll talk about RFP process, explain consultant selection process. And finally, I will provide staff recommendation. But before I move on to the next slide, I would like to point out that we will be talking about two separate projects. One is Aeration Header Replacement, if you can see my cursor on the screen. And the second is Aeration Tanks, Improvements Project or Aeration Basins. As part of our treatment process, we deliver low pressure air from the blower building located in the lower left corner via underground Aeration Header, shown in orange, to our Aeration Tanks. And then we distribute the air via above-ground pipes through the Aeration Tanks and Clarifiers. They're shown in red. And now I will dive into how we ended up with two projects. Back in November of 2020, staff discovered air leakage in the underground Aeration Header. They have also noticed air leakage in the above-ground pipes involved of the Aeration Basins. Since the Aeration Header is a single point of failure and extremely critical component to the treatment plan process, it was decided to undertake this work under two separate projects. The first one is Urgent and Immediate Aeration Header Replacement. And the second is Long Term Condition Assessment, Evaluation and Improvements of Aeration Basins. In order to expedite the Aeration Header replacement, we engaged our own call design engineer, Kennedy Jenks, to provide us with construction drawings. But as you may recall from the staff updates, back in September of 2021, we discovered additional severe leakage in the Aeration Header location. Due to severity of the leakage, we reached out to Kennedy Jenks again and requested an emergency temporary above-ground Aeration Piping Replacement design. We completed the construction of the temporary pipe in November of 2021, utilizing our own call contractor Piazza. The temporary system will also be utilized in the future to facilitate permanent construction. The design of the permanent Aeration Header is currently underway under the same on-call contract with Kennedy Jenks. We're expecting to construct it this year. The picture on the right shows a temporary pipe connection to the existing Aeration Header. And now I will switch to the Long Term Aeration Basins Improvement Project. As you saw, the engineering fees for the improvements are in $1 million range. So I would like to bring your attention to the fact that the scope of the project is quite substantial as it includes complex condition assessment, evaluation, and design. And it will be a multi-year process. At first, our engineer will prepare plans and specification for bypass pumpkin plan and dewatering of the Aeration system. Since the channels have to carry the entire plant flow through the Aeration Basins and Clarifiers, the bypass pumpkin plan has to be programmed sequenced and coordinated according to dry weather seasons. Bypass pumpkin plans and specifications are expected to be completed in the spring of 2022. We're planning to go out to bed and install the bypass system in the summer through fall of 2022. During the wet weather season, we will not be able to complete dewatering and inspection of the channels and Aeration Basins. So those efforts will have to be suspended until spring of 2023. We will perform condition assessment of the Aeration system during that time. Following the condition assessment, the consultant will develop rehabilitation alternatives, which will lead us to the design efforts, which we anticipate to last through fall of 2024. And finally, we're anticipating the construction to span over dry seasons of 2025 and 2026. And now I will move on to the RFP process. The Aeration Basins Improvements Project was advertised through climate bids on August 16 of 2021 with a due date of September 27, 2021. 522 firms were notified. Given the unique nature, large scope in complexity of the project, the staff reached out to a few firms who are well positioned for such type of work to get their feedback during the advertising period. Some of the responders stated that they were not able to provide their requested scope of work. Some stated that they had a very high workload and they were not able to submit a proposal. Subsequently, we extended the deadline until November 1st of 2021. Still only one proposal was received from Kennedy Jenks. So even though we received one proposal, we wanted to make sure that the proposer is qualified to perform the work and the fees are reasonable. A review panel consisting of deputy director, regional water reuse, treatment plan superintendent and associate engineer reviewed and evaluated the proposal. The proposal was evaluated based on consultants' responsiveness to the request for proposal requirements. Teams qualification, their project work plan, understanding of the duration system and technical approach. Kennedy Jenks demonstrated a long and successful history with city of Santa Rosa. They're familiar with subregional staff, Laguna treatment plan processes and they have also developed, have deep expertise in aeration systems rehabilitation. Kennedy Jenks also is in the best position for treatment plan aeration basins rehabilitation as they deeply involved in aeration head replacement and have the best knowledge of our aeration system. The staff also reviewed the design fees in determined that they're reasonable with the proposed scope of work and in a line with the staff expectation. And with that, the water department recommends recommendation to approve project work order for Laguna treatment plan aeration basins improvements with Kennedy Jenks in the amount, not exceed of 1,019,739 dollars. Thank you very much for your attention and I would be happy to address any questions that you might have. Thank you, Tanya. It's obviously disappointing that we only got one proposal in response to the RFP, but we certainly have quite a history with Kennedy Jenks and they know our system. So I'm pretty comfortable with it, even though it would be nice to have had somebody to compare their proposal with. But other than that, I think I'm fine with the recommendation. Questions or comments by other committee members? Yeah, Lisa. Thank you, Chair Gabbin. Thank you, Tanya, for the presentation. That was great. The visuals were really helpful. I'll just echo Chair Gabbin's sentiments around the single bid, but the confidence in the contractor, so that's great. Curious if you anticipate any impact on the surrounding properties or the surrounding homes, whether by traffic, whether by noise for this project? It will be a typical Laguna treatment plan construction as similar to the UV project and other projects. So we would have to coordinate with contractors to reduce the impact as much as we could. Great, but not necessarily something that's, so such an intense project that there would be kind of that additional above and beyond. No, no, it's specifically to the aeration basins and it's just piping. Thank you very much. Any other questions or comments? Yeah, Mark. Mr. Chairman, thank you very much. I agree with the prior comments. It'd be nice to have more than one proposal, but that we're also fortunate to have a very competent proposal as knowledgeable of our system has performed well in the past. I was curious, what's the projected overall cost of the project completion? We don't know the extent of rehabilitation of the channels until we dewater them and clean them and inspect them. The current projected cost of just above ground piping that we know of is around five, 5.5 million dollars in construction costs. But once we dewater the channels and say, if we need to do any concrete or structural repair, then we'll know more. Thank you. And just one other item, it seemed like this was event-driven that we had an issue with, I guess what we would call the head required us to get going now. Is this in the wastewater CIP, the regional, is this in the capital improvement plan budget already or is this something that we're going to need to add to it? I know we have one contingency account with water project contingency of six million. What impact might this have on our regional partners with respect to CIP budget? My understanding we've budgeted it for the CIP for this year and for the next year. Thank you. Okay, if there are no other questions or comments, we'll open it up for public comments on item 3.1. If you wish to make a comment via Zoom, please raise your hand. If you're dialing in via telephone, please dial star nine to raise your hand. Secretary Aitha. We have no public comments. Okay, then at this point, I'll ask for a motion to approve the recommendation. Mr. Chair, I'd like to make the recommendation. Second. Okay, thank you. I'd recommend that the contract review subcommittee bring to the Board of Public Utilities a recommendation to approve a project work order with Kennedy Jakes Consultants to provide professional engineering services for the Laguna Treatment Plant Areation Basements Improvement Project and then mount not to exceed $1,019,739. Second. Great. Okay, we have a motion and a second. May we have a roll call vote, please? Chair Galvin. Aye. Board Member Badenfoy. Aye. Board Member Walsh. Aye. Great. Thank you again, Tanya. Good luck with the project. I don't believe we have anything else on our agenda. So at this point, we'll adjourn the subcommittee meeting and I'll see you all next Thursday for our first Board meeting of 2022. Thank you very much. All right, take care. Thank you. All right, bye-bye. Bye. Happy New Year, everybody. See you here.