 This is to open up the Ellington Housing Authority regular board meeting. Wednesday, January 18, 2022 is 701 roll call to end. Here. Gar. Here. Nick. Yeah. Nick's here. If your relative is unable to attend. And. Jack is you recording this? Yes. Sandy on. Sandy's on the call. Okay, great. So executive director's report. Go ahead, Jack. So some, some project updates. Drake village, the creative place making project is currently out to bid. The fire alarm system upgrade is underway. A meeting was held with residents. This past month. We were able to ensure residents had the chance to raise questions, concerns and learn about the project. We've heard positive feedback thus far from residents, including the president of the great village tents association. So. We've been pre happy with the contractor so far. And we're going to continue to. Communicate and address anything if it comes up. The house or roof replacement project. Cottage door replacement project. How's our electrical panel. Upgrade project. And cottage fire alarm slash electrical panel upgrade projects are still in the design phase. At great village. A chestnut manner, the window replacement. And air source heat pump projects will be starting in the next month. An informational session will be held with residents once we confirm the start date. The electrical panel upgrade project is a, is in the design phase of chestnut manner. Staff are also working hard to fill the final five units from the chestnut manifier. They also continue to fill other vacancies as they become available. Acusac terrace maintenance work hard, improving the eating system. Acusac terrace this past month. This work and analysis as well as the new windows will. We'll create a more efficient system. We're going to be working on that. This work and analysis as well as the new windows will. We'll create a more efficient system as we move forward. At Winslow towers, the air source heat pump project at Winslow, at Winslow towers is in progress. Residents have already had the units installed. I've indicated that they are pleased with these units. Chris and the maintenance department have done a great job communicating with residents throughout this project. I'm an army manner. The weatherization project is, is underway. We received an update from the contractor and an action ink through national grid. That the project won't be completed until September, 2023. This is due to the large amount of work they are doing adding insulation, filling holes, gaps around windows, doors and more. We have sent a message to residents with an update on the timeline. And we'll be able to provide a clear timeline and instructions to residents before work begins in their unit. We plan. Additionally, we plan to set a meeting with the minimum, the minority man or tense association and the designer for the minority man or window project. Slash deep energy retrofit project and the next couple of months. It's just dependent upon when we finalize some of the paperwork with the state. An update on the, on the affordable housing unit we were, we're hoping to purchase at some point in the future. Again, we did not receive any report proposals for the request for proposal advertisement. And, you know, we're just going to be looking at additional steps and what other options we have. In regards to pest management, the AHA's contract with Terminex ended last month. We're currently in the process of seeking out a new pest management company and hope to have some new information about that at next week and next board's meeting at the next board meeting. In regards to the chapter six, eight, nine development we're working to create. We have requested a project number through DHCD. Once received, we'll be able to move forward with the design of selection process for that. Additionally, the bi-edual rent determination process has started for senior public housing. The packets have gone out to residents and the new rents will be effective May 1st, 2023 once processed. An update for the FSS program, our FSS coordinator, Sarah Palau, is doing a great job expanding the FSS program. She added seven new participants to the program over the past two months, which is more than we did in the past year. In just for context, she just started back at the end of October or early November, I believe. So she's off to a great start. In regards to the resident services coordinator, an update for them, our resident services coordinator, resident service coordinator continues to build relationships with local agencies and stakeholders. They've also been working hard to help residents apply for fuel assistance, rental assistance, and other programs that benefit them on a daily basis. And additionally, lastly, we have our presentations to the Community Preservation Act next week for the application we submitted for the Housing Building Roof project and for the Metronomy Manor Window project. Great. Any questions for Jack? Joanne? I just wanted to check in with him. You're in the process of changing a contract for exterminators, is that right? That's correct. And it will still follow the integrated pest management procedure, but we are in that process right now. Chris has already started on that. Okay. Thank you. Great. Okay. No other questions moving on. I'm a full monotony man of tenant association, memorandum of understanding. Jack had sent that to everybody. In addition to the comp of the regulations. And then there's a, I got another email. I'm not sure. Jack, if it was you or Lisa or Jen. About some other aspect of this. So, you know, having reviewed everything, what I want to do is a point of subcommittee to deal with this subcommittee. But I think the subcommittee would meet with, instead of just monotony, I think we will meet with all the tenant presidents. And we'll work on one document. Which really would mirror the regulations. And then we can add things in there in terms of the meetings or budgetary stuff. For instance, when we provide funding and so forth. So I'd like to do that. I'm going to ask grandfather on the board, Nick. To join myself and Jack. I think it would be appropriate for this Jack. To serve on this subcommittee and we'll meet with the tent. We'll set a date and time. Let's meet with the tenant presidents. When they can all meet. And, and, and we'll hash out some of this will come up with a couple of drafts and so forth. So that's what I'd like to do on that one. Anybody have any questions on that? No, I'll be happy to, I'll be happy to join them. Great. Great. And so I'll come up with a draft and we'll circulate it. And then we can review it with everybody and go from there. So I think, you know, I think the most important thing, as I read through this. Not only manner one, which as I said before, I mean, the fact is in there, it just. There's no way we would agree to do that stuff. But, but I think. I think there can be some type of agreement that protects. Not necessarily the rights, but the participation of the tenants in the process. I think. You know, I think these associations, LTOs need to understand that. Every tenant needs to have a voice in this. And it needs to be. Usually important that notifications are done properly so that every single person in these buildings knows there's an association and here's the meetings and things like that. So I think, you know, I think that's a good point. I think that's a good point. And what this final agreement will outline a lot of those things. That will put a lot more responsibility on them to make sure that. That all the tenants. Are able to participate in so forth. So. So we'll, we'll do that as soon as we can. Jack, we can talk tomorrow and figure out dates and times. We'll go from there. So number five. You want to mention this jacket. Yes. So this is a. This is a change order request for the house of building. Fire alarm system upgrade project. And this is the upgrade that this is the change order that we're able to consider because of that additional funding we receive. From the state through that earmark earmark that. Senator Friedman lobby was able to advocate. On our behalf for. So again, you know, thank you to the center of Friedman. Representative Godley and representative Rogers for all the work they do for us. And I think that's a great example of, you know, their advocates advocacy in a way in which we're going to be able to add another extremely important part to this project where otherwise we wouldn't be able to. So. This will allow us to upgrade the sprinkler heads, which otherwise would be expiring in the next few years and require a separate project, which we don't cost additional. Much more money than it will cost in this. In this way. Excellent. Excellent. So we need a motion for this. Yes. I move to approve the change order. 001 for in the amount of 123,277. 63. For the house or fire sprinkler system, fire and sprinkler system. Do we have a second? So we have a motion by God second by Julian. All in favor, Julian. Yes. Yeah. Yes. Nick. Yes. Brian's yes. That passes. We move now to number six. Approval of the notice to proceed for action ink to replace windows at Drake Village Cottages. Jack. So we're really excited about this item in the next item. We were able to advocate to action and which is. It's a, it's an organization that works on behalf of national grid in regards to some of the energy efficiency programs that they handle through lean applications, et cetera. We, we advocated to them that they should consider replacing windows at some of our developments that are gas heated because of the obvious benefits that would come from a, from an updated window in regards to energy efficiency and heat. So, so they, they have been able to move forward with this. It could, you know, the benefit of these types of projects is that they can start as soon as possible. So is these projects could be begin in sometime in the next few months. And so I think that would be a great benefit to the residents in regards to this first item for the great village cottages. And in the, in the packet, you would have seen that. The cost for the anticipated cost by. By action ink was $231,000 for the cottages, but I just want to clarify that that's just for materials. That doesn't include the labor and some of the other costs that are going to be incurred as a result of this and the savings that the housing authority is going to have as a result of, a load on wage and some of the other items that would drive the cost of these projects up. So we're in reality, these, these two projects are going to save the allenton housing authority, potentially billions of dollars, which we're very, very happy about. And you want to dovetail into the Q sec as well. Yeah. Sorry. You know the same same spiel for the Q sec terrace windows. And we're also very excited about that and in the, the improvements that we'll be able to make immediately because obviously these, these projects will be able to happen in the next year or the year after that potentially because of our funding restrictions. So to be able to address these immediately is it's going to be a real benefit to our residents. So do we need a motion for each one. Yes. Okay. So do we have a. Before we do that, I just want to commend Jack on procuring this stuff. I mean, I think he's got the like luck of the Irish because every time he calls me he's found another grant or another source of funding to pick something and you know these things are things that we wouldn't normally do. So this is fantastic and great kudos to you Jack. Motion for number six. I'll go ahead. God, whatever. I move to approve the notice to proceed when replacement for great villages with action. And Nick. You second. Second. Second. Yeah. We have a motion moved by Gar second by Nick. All in favor for number six, Joanne. Yes. Gar. Yes. Nick. Yes. Brian's yes. That moves to number seven. Do we have a motion to approve number seven? I'm going to do that one. I'll do that one too. Notice to proceed with the window replacement. Q Zach. Terish with action. Action. Great. Okay. So we have it. We have number seven moved by God. Second by Joanne. All in favor. Joanne. Yes. Yes. Nick. Yes. Brian's yes. That moves to number eight. Jack. The LISC grant. So, so I've had some, you know, some conversations with our attorney John Greco and done some of you. This document. At this time, we've come to the conclusion that, you know, we would not recommend the board. To approve this, this grant agreement and its current form. You know, I will, you know, touch base again with less to see if there is any. Other avenues, but you know, in its current form, I would not recommend its approval. Yeah. I'll just expand on that. Jack and I have had many conversations on it. The reason behind this is the. The verbiage in the contract is just. Overbearing and certainly not commensurate to the level of money that they're providing. So. So I don't think we need to vote on this because we're not approving it. I just wanted to say. Go ahead. Joanne. I just thought it was inappropriate. I worked with a lot of grants. I've never seen any contract like this, especially for that small amount of money. And I just think it, it asked the, all of our records be open. That they have onsite visits at any time they wish. And if they found anything they thought was wrong, then they would demand all the money back. It's just as totally appropriate. And we'd have to do it forever. I don't know. I don't know. I think we need to. I don't have any more money back. It just as totally. And we'd have to do it for everybody. Yeah, exactly. So. John Greco, do we need. Any board action on this since we're not endorsing it? Are you on mute John. He is. He's on mute. I'm sorry. I am muted. Sorry. I don't, I think what's going to happen is we don't have to take an action on it, but I think they'll be calling jack and ask them with the boards. attitude is in this and what their demeanor is in this. So if we wanted we could either table it but I to tell you the truth I think kind of agree with what Joanne has said and what you've said Brian to that Brian and that in fairness to them Jack ought to tell them the board at this time is not favorable to the to this given a number of circumstances or conditions in it and if later on we decide to relook at it we could but at this point the board is not going to vote favorably on it that fit everybody. So why don't we do this then why don't we to help Jack and explain to them why don't we vote it down assuming you're all going to vote down and then that does give Jack the option of just leading by telling them that the board voted not to approve this does that make sense okay so do we have a motion for that? Oh moved. Do we have a second? Seconded. So we have the motion by Nick seconded by Joanne all in favor to turn down number eight uh Joanne? Yes. Dar? Yes. Nick? Yes. And Brian is a yes as well uh moved to number nine uh approval regular minute meetings for December 21st 2022. Everybody have a chance to look at them if we have a motion? Yeah they look okay to me I would move to approve the December 21 minutes. Then second Nick okay so moved by Gar second by Nick all in favor Joanne? Yes. Gar? Yes. Nick? Yes. And Brian is a yes uh public participation LTOs um see Jack out here I don't see Mike from Cusack or Fred from Drake? No. Uh Winslow Cusack? Yep um Doreen Curle is on from Winslow but I'm going to put her on now. Where's that oh Doreen? Okay in go ahead. Good evening everybody um we didn't do much this month because of a lot of illnesses in the building so I decided to stay apart from everyone for their best for their own health but um in the future we're looking at some uh Kentucky Fried Chicken night, pizza night, potluck dinner night in an ice cream sundae party and we're going to continue with our game nights and that's what we stand about right now. Excellent excellent thank you Doreen for all your hard work the great building thank you. Any questions for Doreen? Hope I'm just great and I don't see Chestnut do you see Chestnut Jack? I don't. Okay uh do you see Jen? Yes let me just find her. Jen from Monotomy. Thank you Brian um so we don't have anything to report as far as events right now and I appreciate your willingness to negotiate an agreement with the LTOs um however Monotomy Man is pretty different from the other four buildings and um so we can you know discuss this later but the um the regulation states that the LHA and each LTO shall negotiate an agreement so um and I think Monotomy like I said is quite different than the elderly buildings so I think that that would be um difficult to have one for all five. Well I think we can do that. Something we can discuss as far as if you're willing to come up with an agreement. Right how about for activities did you have any board meetings membership meetings anything? Yeah we had a yeah well that's yeah we had a um we had a meeting with the residents this past uh last week so we'll have something probably maybe for Valentine's Day or Easter and then uh we'll report on that next month. Okay all right all right thank you um Jack do we have any um general requests? No none none none that requested to be um on the agenda. All right uh so do we have a motion to adjourn? So move. Second. So no seconds. Move by Nick second by Gar all in favor do you win? Yes. Gar? Yes. Nick? Yes. And Brian's yes and John Greco go to see uh your back in action. Thank you. Good to see you John. Way to go John. Thank you. All right folks thank you and um we'll see you next month. Have a great night have a great month. See you guys. Bye bye.