 Well, my clock now shows six, my watch shows six o'clock. So I will call this meeting to order, starting with the roll call. And if you'd please raise your hand so we acknowledge your presence. I'd appreciate it. And Orozansky. And here, John Hay. Here. Thank you. Paul Mayer. Here. Howell-Wolden. Mr. Wolden, not here yet. Okay. Council liaison, Tim Waters. Here. Thank you, Tim. Moving on. I asked for would entertain a motion to approve this evening's agenda. Say second, please. I second. Done. Item three, previous minutes from the meeting last in February, entertain a motion that they be approved. Assembly, there's no additions, deletions. Recommend we approve this, the minutes for last meeting has written. Motion made, entertain a second, please. Second. Done. Just need to vote, Marshall. I'm sorry. All in favor of approving the last month's minutes, please raise your hand. So moved. Thank you. Next item was public and invited to be heard. I understand there are none at this time, but let's just confirm. Do we know of any members from the public who wish to speak at this time? There is no public. Good hearing none. Let's move on to the communications of golf professionals monthly report. Jeff. Yeah, Sam, do you want to go first? Here I am. Sorry. Hello, everybody. Good Creek reports. So January and February as we discussed last month was not very good since we're not opening any days. So we were about 67,000 behind in revenue through February. But the good news is we're making up for it in March. I think that probably by the end of the month we'll be 50,000 ahead for the month of March. So we're definitely getting some ground. Weather's been great when it's good. The demand still seems to be there. So I'm pretty encouraged. I think it's, if it continues this way, I think we're gonna have a good year. If our maintenance guys quit clutching holes in the greens, we would have a really good year. But today was an airification day and the weather was great for it. And with the weather coming up this week, I think it's gonna really water in the greens really nice. I think by the weekend we should be looking really good again. That's it for you. Any questions? Hearing none, let's move on. Brian. Brian. All right. So same thing basically with what Sam had to say there, you know, open zero days in February. I think the first day, we opened one day early March, but we really didn't open until March 13th. So no revenue or no rounds in February revenue, February was only $618. That was mainly the players cards and semanyl passes very far behind obviously of last year. But again, like Sam said, weather was beautiful this weekend and we were packed. And you know, it's a good, it's really good to see it, especially with the 100 year anniversary for the course. And I think people are gonna be, people are gonna be wanting to play golf everywhere this summer. So I think we're gonna be very busy. Any questions for sunset? Hearing none. Keith, Mr. Martin, please. All right. Hey, everybody. Well, you know, it's kind of hard going third because it's pretty much the same story. I'm trying to figure out how they made as much money as they did since I only made 354 for the year. So anyway, March is really doing well. And we're about close to 30,000 ahead of where we were this time last year for the month of March. So we're making up that ground pretty quick. And that's really good. It's nice and they're both right. When we are open, we are busy. And that's really encouraging. So any questions for Twin Peaks? Thanks, Kara, but thank you, gentlemen. Appreciate it. Next time was old business. I understand there is none. Is that still true? That's correct. Very good. New business. First item is the golf course advisory bylaws. I hope you've all had an opportunity to review them before this evening's meeting. If so, are there any questions, items to discuss, review? I do have a couple of questions, Marshall. Sure. There were a couple of some items in red on the bylaws. And I'm wondering what, what those reflect. There are changes, obviously. Yep. The first one is in title, or excuse me, section three. Right. It changes the official meeting time. It used to be seven o'clock the last time we updated the bylaws. We now meet at six o'clock. So it's representing that. And then the second one is in section 12. And it just changes my title from operation manager, which was Larry Mills when he was here. And my title is a recreation and golf manager. Those are the only two changes that staff was recommending. Are we asked to approve those tonight? I'm about to do that, Paul. I'd like to suggest something if I may. Sure. On section three on the meeting time. It seems kind of unnecessary if we change a meeting time to have to get the board together to amend the bylaws. And I think we could overcome that if instead of section three saying, the meeting will be held on the fourth Monday of each month. We just say at the time and location designated by the executive secretary. If we change the time, we don't have to amend the bylaws. I'm fine with that. Any comments from the other board members? I would entertain a motion to go ahead, Paul. If we're going to approve everything at once, let me suggest one other thing. I just have a question on section 15 in amending the bylaws. It currently says that it takes the approval of five board members to do that. Right now, our board only consists of five members. If we have a meeting to address the bylaws and one member is absent, we can't take any action. But it makes sense to say that a majority of the board, no fewer than four would be required to approve a change in the bylaws. Just looking at the- Paul, I think we'll have a discussion later about additional potential board members. So I think at this point, I would not be in favor of changing that. I think we need to wait until we get to a full count of board members. Yeah, but I think what Paul's point is, we don't have five board members out, is not on, so we really can't approve anything this evening. In that case. We would need to table. We could put this back on the next meeting, which I think is in May, and hopefully we'll have all five of the board members at that time. Therefore, let me entertain a motion at review and a potential approval to bylaws, be tabled until our next meeting in April, at which time we'll discuss it again. Anyone in favor of that motion? I need a second, please. Oh, second. Good, moved and seconded. So my laws will be brought up again in April. You have to vote, I think, don't you? Pardon? We have to vote. I'm sorry, I keep forgetting once it's approved. All in favor of the motion, raise your hands. Thank you. Next item was a youth instruction opportunities, Jeff. I think Keith's gonna lead us off with that. Thank you. All right, I'll do the youth instruction and Sam, you can kind of cover the tournament stuff if you want, and that'll probably be a good way of handling this. As far as youth instruction, I'll refer specifically to Twin Peaks, although I know that Ryan has some similar programs and so does some of the teachers out at U Creek as far as programs go. What we do at Twin Peaks is Mondays, every Monday starting the first Monday after Memorial Day, we have what's called first step, and this is for the children that are five to nine years old and they show up about quarter to 10 and we get all their contact and information and so forth and once we get them all gathered up, we take them out to the range for an hour and a half and half the time is on the range and half time is on the putting green and we play all sorts of fun games with them and we gamble with them a little bit. I shouldn't say gamble because they win only but they have a really good time doing it and it's all about creating an environment that is safe, where it's fun, they're enjoying themselves and for the youngsters like that we're not really wanting them so much to go running out on the golf course yet but just to be learning to acclimate what it's like to be on the range. And so we do that and then at 1130 we meet back up there and make sure that all the parents get reacquainted with their children and then we have a lunch, if they wanna do it, it's an optional lunch of a hot dog chips and a drink for $3. And the initial lesson fee for it is $20 per person so it's a very affordable way for the children to get out, get some instruction, learn safety and so forth like that. And on Tuesday we do what's called next step which is the day after first step and we do this all summer by the way but Tuesday it's kind of the same format we meet them at 10, we break them up into groups a little bit more, a lot of times on Mondays we don't break them up into groups or do them all at once together but Tuesdays we get a lot more kids and it's ages 10 to 18 and we break them up into a couple different groups based on age and so forth and sometimes gender as well, we kinda try to make it so everyone kinda gets to know each other and have a good time and half the group will be on the range for the first half of the lesson and then the other half will be on the putting green halfway through, we will flip flop. And again, we're playing games with them Steve has a bunch of putting contests he sets up a little putting course on the green and if they two putt, they get a quarter if they make their putt they get a dollar and out on the range we put trash cans out there and baskets out there, you knock over a basket you get a quarter, you get a ball and a trash can you get five bucks. So we walk around paying them and they think that's pretty cool. So at 1130, we meet over by the putting green sign and those who wanna play golf that day will then pair up into four sums I obviously am helping them do that and we set them up into groups usually one through I think we've had as many as 10 or 11 groups play and we send them out to the tee box based on their ability I tell them which cheese they should play I tell them they get six shots on every hole they get four putts on every hole and after that six shot if they're not on the green yet they gotta pick the ball up, take it to the green and they get four putts and if the ball's not in the hole and four putts I gotta move to the next hole and I would tell you that these kids are probably our most efficient, consistent fastest playing group of golfers at Twin Peaks they are two hours or less every single week and it's really neat. So after I pair them up into groups I actually make them go up to the pro shop with their green fee money they have to handle the money they have to meet the guy at the front counter and they gotta tell them what group they're in and they gotta pay them their green fee money and it's all about just teaching them to feel comfortable with the golf course and even with the lesson money we make them pay for the lesson money we don't want the parents around we want to deal with just the kids so the kids have to be responsible and they pay us directly for the lesson money as well and it's just more lessons about responsibility so after they pay their green fee they go into the restaurant and they gotta pay their $3 for their lunch and then they go into the restaurant big dining room and they eat their lunch and I stand in there and tell them they gotta clean up after themselves and pick up and about, I don't know, 11 45, 12 o'clock that's when we start sending them out to the tee so I'll be in there and tell them which group is on the tee and be letting them know and we get a little rotation going we got a group on the tee we got a group that's kind of back behind that group we got a group that's standing back by the fence we got all three groups all ready to go at all times and so they just know to just hit it and go and it really works out really well and we've been doing it for, I'm gonna say at least 12 years, 13 years this program at Twin Peaks it's been really successful, we really enjoyed it and I think we've developed a lot of really good kids and out of this program then kind of comes the next step for junior golf stuff and that's, I'll be honest with you this is where I get to kind of really see who's interested, who's not interested who enjoys the game and who is a good candidate for private lessons so many times after some time on the driving ranger and after the day is over I will track down a parent and say your child is ready they don't always say yes sometimes it takes them several years but a lot of those kids several of those kids have gone play college golf so that's really cool so that's kind of what we do at Twin Peaks I think we probably do it on a little larger scale than they do it at the other two golf courses it's really tough to do it at sunset without having a bigger driving range and obviously there's just not enough room down there to get a lot going on but I know Ryan makes the most of what he has down there and I know at UD it's really tough because even on Tuesdays it's hard to get access to that golf course in the afternoon so the playing component on Tuesdays I think is super important for the kids because I don't know about you guys but I never really fell in love with golf hitting range balls or practicing putting and chipping I fell in love with golf being on the golf course and I think it's so important that the kids get that access to the golf course and the city has done such a good job of keeping that reasonable when they on Tuesday for $30 basically they get there at 10 o'clock and they may not leave till after three o'clock and that's five hours that the kids get to be at the golf course and it's just safe and they get more independence as they do it so it's really been neat. Any questions for the program? East, I didn't hear what's the age bracket for the youth you accept? The Monday group which are typically beginners and if I get some beginners that are older but are still beginners I'll encourage them to go to the Monday group it's five years old to nine years old and then the Tuesday group is 10 all the way up to 18 but a lot of times we do get there is some carryover I don't hold that steadfast. Right. You know, if I get an eight year old that's a good player and wants to be part of the group on Tuesdays I by all means allow that and vice versa if I get a 12 year old that really is needing remedial help and to be with the younger kids where there's not such a everyone is so good around them then I'll let them go with the younger kids on Mondays. So that all works out really good. We, I think our safety records outstanding I think we've had only one accident in the last eight years and it was two brothers of course. So what numbers do you average Keith on each day? You know, these are just gonna be ballpark but I would say typically Mondays we're gonna go anywhere from 25 on the low end up to 40 on the high end. So we will get some, you know and you just never know I'll get to remind me in a second I'll get to how they sign up for it but in Tuesdays we generally do 35 to 50 almost every time. So the way we run it, it's a drop-in program so there's no preregistration you just show up and fortunately it's been we've never pushed it past capacity where we couldn't handle it. And if we did, we would create a third station and they would go to the back of the range to make that happen. But it's a drop-in program the parents love it because, you know parents are gone with their children all summer and so trying to register for something for the whole summer is difficult. So being able to just say, oh, it's Tuesday let's go to golf and they dropped in and we really have eliminated literally our sign-up sheet is a blank piece of paper that I walked down with on a clipboard and that's just to get moms, you know the child's name, mom or dad's name and the emergency contact phone number. So I think the parents like it because there's not a lot of bureaucracy involved in this at all. Kids really, they have a good time they enjoy it and it's a very user-friendly program for both the parents and the kids. Paul Mayor, I'm sure it's not an issue with the real young kids, but with the older kids do you spend some time with them on caring for the course, replacing divots fixing ball marks, et cetera? Absolutely, Paul, that's a great question but yes, we absolutely do we make ball marks in the greens and teach them how to use a ball mark repair tool. Absolutely 100% we talk to them about playing picking up their divots we talk to them about picking up trash. Kind of the big general thumb that I really want everyone to be aware of is I want them to leave the golf course better than they found it. And so we're constantly talking to them about all those things. I can't say that it always means that it happens but it is brought up and they get talked to about it. Do that for a bunch of adult golfers as well. Any other questions of Keith? It's great Paul. I have a question. Hey Keith, you're talking about managing 25, 30, 35 children. Who's the Wii that manages all these? That's a good question, John. So it's really kind of cool because the Wii is predominantly me and Steve Councilman, my assistant. Right. But then what's even better that has really happened over the last few years we get all these high school kids that play high school golf that actually want to be part of it and show up and help the kids. So I'll get, I think at one point last year we had six different young men helping us with the children. And Steve and I could do it, believe it or not we could do it without any help but as far as shuttling buckets of balls from one side of the range to the other when the kids run out of balls, because it's nothing for us to have 25 stations on the driving range along the bottom of the range. And so we got 25 kids at the same time hitting balls. And some kids are actually diligent and really try hard and are really trying to get the most out of, another ones are just machine gunners and they can't hit a ball fast enough and they sometimes hit half the pile. So they run out of balls pretty quick. So when having those high school volunteers out there really has helped shuttling balls back and forth. It's cut down on this amount of steps that I get when I do it, but the kids are enjoying getting the balls quicker too with them. So it works out good. Any other questions, Keith? Hearing none, let's move on to item D was how to schedule a tournament. I'm gonna let Sam go ahead and take that because I think Sam's scheduling is gonna be a little more, we don't necessarily both do it the same but I think that you're gonna enjoy the way he does it a little more than the way I do it. So I think that'll be beneficial for you all. Sam? Okay, thank you. And I just wanna say about Kisa Junior Golf Program. I grew up in Phoenix and at a course called Marybell. And the head pro there was the junior golf leader for the PJ several years in a row. And I gotta tell you, Keith's program reminds me very much of the program that I grew up in. And as Keith mentioned, about spending your days playing golf, that's where I spent my childhood. It was on a golf course. And thanks to pros like Keith to make that happen. We're very lucky to have him here along the line. So I just wanna mention that. So do we have the presentation for the tournaments, Jeff? We do, let me know when you're ready. I guess I'm ready. Can you guys see that? There it is. Got it. So whenever I saw this agenda item for the meeting, I felt like Bobby Boucher trying to explain how to be a kind of sack quarterbacks. So I thought, you know what, maybe I'll just put a presentation together and maybe make it easier to explain. So here we go. Next slide please. So to get the process started for a tournament is really simple. We just basically select a date, time, number of players that they may want. And if it works out for us the day of the week we're not gonna interfere with which a potentially busy day for us. We schedule it, we settle on a price, collect a deposit to hold the date. And it's really that simple. Most of our tournaments are fundraisers and they're typically a shotgun start and a typically a scramble format. Next slide please. So this is really where the work begins after once the tournament is booked is to try to generate players. And one thing that we do to help out with that on our end is once they develop a flyer, we'll post it on our, both the board are on the clubhouse, post it on our website. Danielle does a great job helping us with that. Send out DBLAST for the event as well. And we do everything we can to get them. Tournaments range anywhere from 50 to 144 players. And again, they're typically a shotgun start. Next slide please. So as we start getting posted to the event about a week prior to the event, we need to have a list of the players and the teams. And we got this tournament software program called Golf Genius. And once we have all the players we just simply enter them into the program. I like to meet with the tournament committee just go through all the details on the day of everything runs nice and smooth. Meet with Dan and his team to make sure that everything is all set up on the maintenance end. And with our food and beverage staff get all that lined up as well. Cause typically the tournaments do a cookout afterwards as well. Next slide please. Once all of the players are set up into the Golf Genius program, it makes everything so much easier. Back in the old days we used to do everything by hand. And with Golf Genius we just print everything out. So we'll print out proximity markers. That's what we use for the like the whole contest like long drive closer to the pin. Whole assignments, those will go on the golf carts. So when the players arrive they'll know which cart they go to and where their T assignment would be. Next page. Then also from that program we can print up an alphabetical list. We post those around the clubhouse on the morning of the tournament. We use those at the check-in table as the players arrive to make things run nice and smooth. Just go off a bit of leave and let them know what holes they're assigned to. Next page please. Then we also can print up the scorecards and the rule sheet. And all that will go on the golf carts as well. Next slide. Okay, then on the morning of the event we get in before the sun comes up and start loading up the golf carts. Get the whole assignments on there. The scorecards, duty bags. A lot of times the tournaments will have like tee prizes with gifts, we'll put those in the carts. The most important cart and the one that's most recommended while the tournaments is our beverage carts. So those, the beverage cart staff gets in early and gets all that lined up as well. Next slide please. Maintenance will get out and we'll get everything set up as far as like the contest hole. Sometimes you'll see like a straight line down the middle of the fairway if we're closest to the line. Sometimes they'll put like a circle on the greens for like to raise extra money. Bet so much money, you get inside the circle, you can double your money or whatever but there's chances of that for the players to win more money and also for the tournament to raise more for their fundraiser. And one of the most important things is to double check the yardage. Like this hole here is number 16. That's our typical hole for the hole in one contest. The tournament will pay a fee to an insurance company for like a $25,000 prize or a car or whatever it may be. And if they happen to make that and our yardage isn't correct, then Jeff Freezer is buying somebody a car. So we gotta make sure that those are very accurate and with our new range finding devices that certainly helps. Next slide please. About 20 minutes prior to the event, I like to get everybody together just to go over all the rules. I like to thank the sponsors for coming out, the coordinator for putting the tournament together, where to return the cards, score cards, where to meet for lunch and for the awards. Next slide. Then while they're out having a good time, we're still working our tails up and everything together. We've got a buffet, we'll put the buffet together. And we got kids at our golf course too, just like Keith's Junior program, there's a little bit older, looking at this guy here. He may have spent a little too much time with the beverage cart, possibly too, but tournaments are a lot of fun. And it's really fun putting them together. It's a lot of work, but it's sure is a lot of fun. Next slide please. Then this is it. This is it. At the end of the day, we post the scores, the score board you see there, those are also printed off of the software program. We determine the winners, serve lunch, hand out awards and we're done. It's really just that simple. Lot of work, but it's simple. Any questions? Sam, I saw on one of the first slides, there's a $150 charge to reserve things. What is the cost to have the tournament and what did the tournament packages mean? Okay, go back up to the first slide and I'll show you, please. So this is a tournament agreement here and our basic packages, the Monday through Friday is $77 per person and the weekend is 82. That includes a green fee, cart fee, range balls and $10 per person for merchandise certificates. And that's typically pooled together. Like for instance, if you have a hundred players, you have a thousand dollars and they typically use that to pay out like their first, second, third place team maybe and for their long drive and close to the pin contest, things of that nature, $150 deposit, that just simply holds the date for them. If they want to add a lunch onto it, then it just depends on what they want for their lunch, then that will just be an extra add on. Sam, could you talk a little bit about what tournaments you have scheduled right now? Well, the typical year we will do between 15 to 20 tournaments a year and then 2020 happened and we did zero tournaments because of the social distancing. We got a late start in 2019 and we ended up with six tournaments. This year we actually were up to 10. I think the smallest tournament that we have is around 50 players and then we have a couple of big tournaments at 144 players, which is the full field, two groups on each team. Any other questions of Sam? Sam, thank you, sir. I appreciate your presentation. Looks good. Thank you. Moving on to the final item on our new business is board pre-interview guidelines and recommendations. Jeff, you will not take care of that please. Yep. So in your packet, there was a summary of what you all are being asked as we look at new board candidates. Normally the golf board is appointed, the golf board members are appointed at the end of the year, but because we have two open places right now, we will be going through a process in May to help council select board members and what we're being asked to do is conduct some initial interviews. So we would need tonight if possible for you all to appoint two of the members to work with me to conduct interviews for whoever would apply for the board. That's kind of a quick summary. Then those two board members and myself will come to the next meeting, make a recommendation of who we think would be the best candidates. We'll provide that to council. Council will then choose whether they wanna do some of their own interviews or take your recommendations and appoint two new people to the board. If any of the existing board wish to approve, charge me, volunteer to help Jeff in this process. He asked for two volunteers. Anybody? A volunteer. Ann is number one, thank you. Number two. Yeah, I'm going to ask you to bring brand new to the board, I'm not sure if that's fine. Paul, this is brand new. So none of the board members have done this. Right. So this will be our first time for all advisory boards throughout the city that are in midterm appointments. So I have a list of questions that have been provided. I think what would be best is if Paul, if you choose to do that, that you and I and Ann would sit down and talk about the process. Right. And then once the candidates were ready, we would get interviews scheduled, they'd be 30 minutes in length at the most. I'll be happy to do it. Okay. All right, thank you. So Tim and Ann, thank you very much. Can I make just an observation? Sure. This is a new approach for the council. Yes. You all know, because if you went through the process of filling out your application, getting a five minute interview. Right. And on a Saturday amidst 50 other interviews, and then we're supposed to make a good decision as a council about these appointments. And it's not that we don't take it seriously. I just for myself have never gone through a process where you get just a very slight snapshot of a candidate without, you know, not that we don't look at their applications, but we get a notebook of 600 pages of applications. So I will tell you, we don't look at any of them as carefully as we should. For me, it's always made more sense for you, members of boards and commissions, you know better what the board or commission needs. You work with the staff, you'll make a much better selection than the council would in my opinion. The council still gets to make the appointment, but it'll be based on your recommendation. And I have no doubt that the application to be scrutinized far more thoughtfully and carefully, you'll have much better questions and you'll spend rather than five minutes up to 30 minutes with candidates and have a much better idea of what the fit is and whether or not you're getting somebody who helps advance the cause than the way we've been doing it. So I appreciate the fact that you're willing to take it on, please take it seriously. We do rely on boards and commissions. I think this will get us the kind of composition of boards and commissions that more reflects what the needs of the staff are, the needs of the function, in this case, golf, and we'll better serve the city. Well, we agree. Thank you, Tim, it's well done. It's about time. So, I'm sorry. I'm sorry. You'll be in touch with him and me about when we should get together? Yes, yep, I'll be in touch. Okay. Thank you for agreeing to do that. Thanks, Ann. Next time on the agenda, we're going to be talking about our items, miscellaneous items from staff. Are there any we need to be aware of, Jeff? I have one item and I'm very pleased to announce that the new golf carts will arrive on Wednesday for Twin Peaks and Sunset Golf Courses. So, when you go out there after Wednesday, you'll see the new fleet that we have leased in. We're five years. We're working on the final agreement for Utrecht Creek and then we'll have a better estimate of when those carts will be delivered. That's excellent news. Thank you. That's well done. Any other items from staff? Hearing none. Are there any miscellaneous items from the board? Please. Hearing none, I move on and I would entertain a motion to adjourn. So moved. Second? Second. All in favor? All right. We are adjourned, gentlemen. Lady, thank you very much. Good night, everybody. Take care. Good night. Thanks, everyone. Good night. Thanks.