 Good evening everyone. Thanks for being here. Sorry. We're starting a few minutes late this evening But I'm gonna call to order this Meeting of the Capitola City Council, which is being held on Tuesday, November 22nd in view of the Observance of Thanksgiving on this Thursday, which would be a regularly scheduled council meeting with that I'll ask for a roll call Councilmember books here vice mayor Kaiser your mayor story here and councilmember Bertrand is absent Maybe I understand he's on his way, so maybe you could just make note when he arrives And and now will everybody join me in the Pledge of Allegiance Liberty and justice for all Thank you Now I'll ask if there's any additions or deletions to the agenda Staff has no changes to the agenda this evening No changes we'll move on now then to Presentations and we have one presentation this evening, which is a staff introduction of our new city clerk Julia Moss Is there somebody that's going to lead us in this presentation and Jamie I'm gonna take a stab at it go for it So I really want to welcome Julia Moss to Capitola as our new city clerk She joins us from San Diego area where she's worked as a deputy clerk for both the cities of San Marcos and Oceanside Julia actually went to the University of San Diego to obtain a bachelor's degree in sociology and communications And she has done a great job of sort of growing her skills of throughout her career. She's worked in the airline industry as well as for local government and Interestingly is also a native of Santa Cruz County grew up in the Santa Cruz Mountains, and she's living in Scotts Valley So really extend a warm welcome to Julia Usually people get to attend these meetings and be introduced and then go home She really is on the job and working this evening, so Well, would you like to say a few words Julia Sure, well, I'm really glad to be back in the area. I moved away from Santa Cruz County about Almost 15 years ago now and I didn't ever think I was gonna come back And when this opportunity presented itself that really felt like a wonderful homecoming And I'm really thrilled to be back Working for a city that I grew up frequenting and being closer to family is really wonderful for me So I appreciate the opportunity to serve you guys as the city clerk, and I look forward to working with all of you Okay council members Would you like to extend a welcome to Julia? Welcome, and I apologize in advance for when things get crazy up here and you have to take the minutes for it Welcome Julia excited to work with you Yes, and well Congratulations on coming back home And on becoming part of the city of Capitola family I think we feel fortunate to have you here with your background as a deputy clerk And especially in the airline industry You may be helping us to fly this ship in days to come so welcome Julia. We look forward to working with you so do we have Any additional materials for this evening's meeting Staff did receive a public comment related to item 8a and a copy of that has been posted online And there's a copy available for you at the dais Thank you This additional this email will be Included as part of the record before going any further. I did want to thank our technician for the evening Eric Who is manning our audio visual in the background there and making it available for future? rebroadcast Unfortunately, I don't have the information on those exact dates But if you're interested look it up on the city of Capitola's website Next we'll move on to Oral communications This is opportunity for members of the public to address the city council on items that are Either not on tonight's agenda or are on tonight's consent agenda For those of you in the audience copies of the agendas are at the back of the chambers So is there any member of the audience in that's here in person that would like to address the council? Seeing none Julio do we have anyone on zoom that would like to address the council? Not at this time. Okay Next we'll move on to staff and city council comments. We'll start with staff comments. I Have a couple just short updates for the council starting at the very small scale We have been using the funding you recall in our budget this year We allocated a hundred thousand dollars to help do some work around city hall And you notice a couple items on your closed session or your open session Consent calendar agenda to approve a new roof and then some backup power generation as well We've also been working hard upstairs for those of you who haven't seen it We actually have been finishing up kind of a staff reorganization moving people around and setting up a new meeting room Which is very exciting for us because City Hall hasn't had a meeting room so I want to thank the council for those funds and We're looking forward to being able to invest in this facility I also will note that we are hoping to be able to upgrade the public restrooms downstairs here, which I know have been a Needing up upgrades for quite a while Secondarily as everyone is well aware. We have a request in Congressman Panetta has requested three and a half million dollars to help fund our wharf project That is contingent on the federal budget, which as you probably know still hasn't been adopted My hope is that after the Thanksgiving break They're going to roll up their sleeves and we should be receiving word hopefully in a couple short weeks after the After the Thanksgiving break Thank you. Any other staff comments Seeing none City Council comments Yeah, I had a quick one. Sorry Okay Just that we Our little city is offering our free parking in the village, which is a great holiday tradition that we've done here to help Promote small businesses and restaurants within the village. So it's three hours. It goes from Thanksgiving to Christmas Come and shop We're gonna have the wreaths up soon too. Those are great great selfie stations Yeah If I could also make a quick comment Certainly I just wanted to take a moment to acknowledge the victims of the tragedy of in club q and colorado springs this past week Um, this kind of senseless violence has no place in our society And I'd like to ask our mayor if we might adjourn tonight's meeting in honor of those that were lost Certainly, I think that would be very fitting Thank you On comments on yes councilmember bertrand. Well, my apology to the council for being late and uh, thank you margo for Give me a call I was emptying the garbage Any other council comments none Okay, I have no comments. So now we'll move I do have a little go ahead about club q and um, you know the person who was able to Restrain the assault person so, um It's sort of like me when in san francisco I went to a lot of gate clubs because there was a lot of different things happening there that was very interesting And this assault um was stopped by a person who brought their family and kids there so my I think the thing to dwell on is that um Is a very inclusive community And you know when I grew up in san francisco, that was my experience especially for aids and even after aids very inclusive community and um The sense that they were just so full of life and happy to be Is something you truly have to experience and it's often forgotten in our public discourse, but It's something truly amazing. So I think that practice something to dwell on Yeah, thank you, uh councilmember britrand Next we'll move on to The consent items for this evening these items will be handled with a single vote Unless the council member wishes to pull any item for further discussion First looking to my left any items to pull looking to my right no items to pull And um, so I'll entertain a motion, but I would like to ask that we have Item f be pulled as a separate vote. Um, since I have a Conflict on that item as at least a piece of it Um, so if we could maybe I will so I can recuse myself on that particular vote So we can can we have a motion on the other items I could make a motion to um Consent items a through E And well and then g through l. Oh, it's long. Yeah And g through l, please Okay, there's a motion by uh vice mayor keiser was in the second by councilmember britrand Can we have a roll call vote, please on those items? councilmember brown councilmember bokes hi councilmember britrand Vice mayor keiser hi and mayor story. Hi Next can we have a motion concerning item f? Um, maybe just um To explain why I asked for that separately and that I'm gonna recuse myself on that because parts of that pertain to the monarch cove Which is within my zone of of conflict of interest So, um, can we have a motion and a second? I'll move approval of item f on consent. I'll second There's a motion by councilmember brown seconded by councilmember brooks Can we have a roll call vote on that, please? councilmember brown councilmember brooks hi councilmember britrand I agree Vice mayor keiser Hi And mayor story recuse That takes us to uh general government and public hearings for this evening the first item a is the san jose avenue parking Layout modifications the recommended action is to authorize modifications to on street parking on san jose avenue Can we have a staff report, please? All right, good evening mayor and councilmembers. I am pleased to give my first staff report in front of the council here Seeking authorizations for modifications to the parking layout on san jose avenue Um, as you all know in june the city council adopted the coastal commission conditions for the outdoor dining ordinance And it went into effect in august the capitol wine bar requested parking modifications to san jose avenue to better accommodate the outdoor dining in front of their business Uh preliminarily staff agreed that this new layout would improve outdoor dining Um prior to moving forward with the engineering review the owners of the capitol wine bar obtained support letters From their adjacent property owners that being the taffy shop left coast sausage works carousels the rainbow store and 120 esplanade The city then contracted with a kimmy horn to provide a site investigation Of insisting street conditions and preparatory conceptual design, which is a very small on the screen up here I do have a close-up picture on the next slide The proposed modifications mostly affect the south side. So the left side of the street And flips the diagonal parking in front of the restaurant businesses to make those parallel spots And then diagonal parking on the lower side of the screen So you can see that a bit better in this screen left coast sausage works capitol a wine bar and um Carousels have been working collaboratively to kind of arrange where their outdoor dining is going to be These spots here are more just providing a visual. They are not by no means the final delineations of their outdoor dining space However, it does include there are bicycle parking and other requirements of their outdoor dining spaces And then you have your parallel or your diagonal spots on the opposite side of the street This leaves a standard 10 foot drive lane There are no net loss to parking. There are 28 spots now in this segment of street And there's 28 spots here in this proposed configuration The one difference being the ad a spot would move to the opposite side of the street into a parallel spot So upon approval of this configuration this evening the restaurants may proceed with the obtaining a building permit for their outdoor dining decks Prior to construction of the first deck projected in early 2023 staff will obtain bids and restrike the roadway Which would require closing of the road for one day and at cost of approximately $5,000 In conclusion staff finds that the modified parking layout is the preferred configuration to accommodate long-term outdoor dining uses for the dining establishments on san jose avenue And the community director development director here Lee is available for any planning related questions And I am happy to answer any public works related questions for this item The questions from council members. Yes council member Thank you So you mentioned that after this the businesses will be able to proceed with obtaining the permits So they haven't been able to up until now because of this process. Is that right? This is per their request so they have not moved forward because they were hoping that this request would be approved Sure, sure, but the other businesses have since then since Been able to start the process of obtaining their permits. They have started their design. Okay. Thank you Any other questions on the snap report? um, I just I just had one question jessica when they Restriped the parking spaces. They're they're gonna the The numbers will be reordered and will the parking meters need to be reprogrammed To accommodate that I think so because the number of spaces on the side each side of the street will change So they will be the same numbers, but they will have to be reprogrammed to the specific spaces Right. Okay, and our system has the capability of adjusting. Oh good Yeah, okay. I actually have one question about the ADA spot. Will it be In an accessible way to get to the sidewalk like is it going to be the first spot? Yes, it'll be where a existing curb cut is and I think I may have a slide That may be better shows Shows that So it's the third slide from the bottom here and there is a driveway alley right there and a curb cut Okay, cool. Thank you Good See no other questions from council on a staff report I'll open it up to members of the audience that would like to address the council on this item Say anyone that would like to speak I'll check Julie anyone on zoom that have their hand raised No speakers. Okay. Well, I'll bring it back to the council for further deliberation And possible action Um Any opening thoughts by council members I just have a question or a comment rather based on Um, the additional material that we received, you know, right now the businesses have until January 1st And because of the additional time, I understand that it was, you know at the request of the businesses But I'm wondering if we could get any information about the potential for an extension for these particular businesses Since they haven't been able to go forward with their design while this was underway And if there's any kind of impact that would prevent us from doing that otherwise Good evening Yes, we we can be flexible with the businesses Our protocol was to make sure that people that each business continued to work on their permits And since there has been such a delay in looking at this and having engineering work We can definitely work with those businesses and just keep them to the same standard as all the other businesses Of moving along with their permits and ensuring that they're working towards it Okay, so just as long as there's Momentum towards the end results there is not a need for like a set additional deadline Correct. Okay. Well, thank you Just a follow-up to that though. Um the um rentals Is that effective? Um started in january 1st or march the 1st or So the rent has been in place since september 15th So we are collecting full rent from all establishments that are participating in the lottery And they've just had to show us that they're continuing to work with Their their landscape architect or that their building plans are in and so we do have a guarantee that everyone has been working All right. Thank you Any other questions or comments on the item? Um, does legal suggest that we Add this extension to Our motion this evening I can't see Samantha on the screens. I don't know Well, I don't think we need one We don't need to as long as they're showing as long as they're showing they're still moving forward It doesn't need to be done by january 1st, right? Is that what i'm understanding? Yeah, that's correct It wasn't a hard deadline the community development director in our published rules has the ability to extend it On so, you know what katie and I have talked about is is provided people are moving forward There's obviously this took a little bit longer to work this out But provided we're making seeing progress plans are coming in they're getting scheduled for the planning commission that we would extend that date Okay, um, thank you. I'll go ahead and um move the authorization for modifications to on street parking on san jose avenue I can second Okay, there's a motion by councilman. The brooks seconded by Vice mayor keiser I'll ask for a roll call vote Councilmember brown. I councilmember brooks. I councilmember bertrand. I agree vice mayor keiser. I and mayor story I that motion passes unanimously Which will bring us to item 8b That item is to um, you're welcome. Josh. Good night Yeah, you too. That happy Thanksgiving um The next item is 8b, which is to authorize a request for proposals for the jay street park universally accessible playground project And the recommended action is to authorize the public works department to issue a request for proposals for the design Of a universally accessible playground at jay street park and Just say you're gonna have two in a row. Yes. All right Uh Staff is pleased to present the authorization for this rfp for a universally accessible or ua Playground at jade street park So as you all know jade street is the public park operated and maintained by the city under a long term use agreement with the so-called union elementary school district Which was renewed this evening on the consent calendar The proposed playground will replace an existing playground that was installed in 1999 in part of it in 2007 Which is aging like you would expect a 15 to 20 role playground to age During the budget discussions for the fiscal year 22 23 budget The council allocated 275 thousand dollars to pursue this project A little refresher from the budget discussions last may a universally accessible playground and recreation area specifically Built to facilitate opportunities for children of all abilities Obviously physical abilities, but then also Children of all abilities so it includes sensory communicative cognitive other amenities to offer a really all inclusive experience To remove barriers between children and give them a play chance to play and work together There's many examples of ua playgrounds in northern california that have popped up in the past five to ten years But the most notable for us is one in our backyard the leo's haven at chant clear county park That has a farm theme and opened in january of 2020 A major player of the development and fundraising for this park was the county park friends Or excuse me friends of county parks Friends of county parks is a nonprofit whose mission is to maximize the use of county parks for all users So they fund programming but also facilitate fund raising for capital projects Most recently they've funded to construction leo's haven and hidden beach county park And currently have funding campaigns open for floral county park and fault street county park Staff is pleased to report that the friends board of directors have conceptually approved partnering with the city on a fund raising effort for ua playground at jade street park Subject to approving a formal agreement or an mo u with the city So how do we get to an mo u with the city and the friends? We need a conceptual design so assuming that we are approved to issue an rfp next week We would be developing a conceptual design over the spring and summer of july 2023 And starting a fund raising campaign in the fall of 2023 This is pretty streamlined for our park development However, this fits in with the county park's friend schedule of their kind of fund raising and their overall schedule and their availability Um, so the rfp that was included in your packet this evening includes tasks Including community input, which is really a important part of developing a conceptual design It would involve community meetings Surveys really being able to get the feedback for the users of the improved park It would explore a range of budget options Which would the budget would really be dependent on the footprint and then the design elements So on the screen there's a picture of the playground site, which is current And then potential park area that the playground site or other amenities can move into Elements such as walkway connections picnic shelters rubberized play surfaces benches things to really optimize park use for the users From that effort we would come up with a robust conceptual design So something really detailed something with a very honed in cost estimate To create visuals and help potential donors really understand the project and the project components All the way down to specific elements like on the bottom of the screen there for people to sponsor specifically such as a zipline or other Tactile items really giving different ranges for people to donate and be involved in the project So the city has done previous fundraising efforts most recent for the library and prior to that for McGregor park This model with the friends is really us after we the city after Developing the really de-killed concept plan handing it over to the mo you and them doing all of the fundraising efforts So they really spearheaded they to meet the funding gap between the improvement costs and the money that the city has already put towards the project They handle the advertising press releases. They set up a platform for donations They also do some soliciting of potential sponsors and donors Something like this is usually in the friends experience about a year long effort And during that time as we get closer to our fundraising goals We would get our final plan specifications and estimates completed So we have a shovel ready project at the same time that the fundraising comes to a close And then the fun part we get to construction. So, um These projects usually take about six to 12 months to construct Just depending on the scope of the project our goal here by having a fundraising Campaign start next fall is to have a completed park open to the public by fall of 2025 So the recommendation is up on the screen. I'm happy to answer any questions you may have Any questions from council members on the staff report? The side. Yes council member betraying. I was looking at that picture and it looked like a bunch of citizens rather than Company workers putting things together Oh, no, we get a contractor I just wanted to At the farm I put together a swing at UCSC And that was a fun project, but it would have gone a lot faster if there were contractors I just wanted to clarify that under the rfp. We're asking The respondents to provide is it two or three conceptual designs? So we're asking them initially to provide three kind of basic designs to kind of take back to the council and the community And choose kind of our budget scope So a high a medium a low and then we would have the more robust design Depending on what kind of budget you wanted to go with. Yeah, I just want to you know on page 313 of our Agenda packet and it's page four of nine Of the rfp There just seems to be a little typo and we're first to it says developing two under paragraph two It's just developing two and princesses. That's the number three Um, so just um, maybe just wanted to bring that to your attention before it goes out Noted. Thank you. And so So with uh, yes councilmember betran So the friends are going to be doing the fundraising or Spearheading that how about involvement with our citizens here is that they're going to outreach to us Is there any coordination in that I mean What is our conceived um part of that besides putting so many on For the fundraising piece specifically. Yes So I don't know exactly what model the friends of county parks would use Um, I would definitely lean on their expertise because this is what they do they do fundraising campaigns But often in fundraising campaigns is there is a quiet period where you identify community leaders People who will be supporters of the project who are going to step forward and make immediate donations when you announce So in my experience and again, I will defer to their sort of judgment and how they would advise But yes, there's a very strong component of being involving the community and making sure you're outreaching to the right people And the right people are outreaching to the right people. Um, it's all very um It's a whole profession in and of itself how to be a really effective fundraiser Okay, thanks for that Any other questions on the staff report? Seeing none, I'll say are there any members of the public that would like to address the council on this item? Seeing none, um Do we have anyone on zoom that would like to address the council? There are no speakers. All right. Thank you Well, I'll bring it back for the council for further Deliberation and action I'm sorry by me. Yes. Um, well, you know, I I just want to say I am really really excited about this opportunity for our community and I'm really excited to have this governing body this The folks around me today here to help make this move forward And to have the support of my fellow council members on such a really important project an impactful project for Not just the city of capitola, but for the county as we spearhead Um as we become a model for other communities Not just here in this county, but statewide So I I appreciate your support on this and um and the community support as we move forward in the fund raising process so With that I'd like to make a motion to authorize the public works department to issue a request for proposals for the design of a universally accessible playground at jade street park I'll second. Is there a second? Yes. There's a motion by council member brooks seconded by council member bertrand Um, and before we go to the roll call vote I just want to say, you know, I I was very excited to see The drawings the potential drawings of what that playground Will look like one day in the future I'm also excited about Having a community fundraising goal here We recently just two years ago. We recently went through a community fundraising project for the capital library And I just wanted that was tremendously successful The the community really You know reached out and helped us reach our goals. Actually, we exceeded The goals that we had originally set for the capital library So I know that this campaign will be well received within the community And there will be a lot of community participation to help us reach this goal and achieve this really tremendous I think public infrastructure projects. So thank you, Jessica for bringing this to us and I'm sure the council will will be looking forward to seeing this as it progresses and I'll be watching from the out the outside Um, so with that, can we have a roll call vote, please? Council member brown I council member bertrand Vice mayor keiser. I and mayor story I I just said mayor story said he'll be the first to donate I'll be looking for you to come back and remind me of that Um Next we'll move on to item eight c which is to receive the 2022 special event report And provide direction for reoccurring 2023 events The recommended action is to receive the report Provide direction regarding changes to specific reoccurring special event permit conditions And determine if any additional review should be required for any 2023 special events All right Good evening mayor and council. I'm here this evening to Present the report on the 22 this last year's 2022 special events and then Have you take a look at those? reoccurring special events the different permit conditions that we have and then determine if there's any review that we need to look into and then ultimately Make a motion to Permit those reoccurring 2023 permits That will go over So just a little bit about the special event permit process the review that we do Any new general special event? So that'd be the major events that we have has to come back before city council for any new event The city manager can approve any new minor events. So those are those events that are under 200 people And then the city council can also And that's the purpose of this evening is this is that you can approve planned reoccurring events without as long as there's no significant changes to those events So the police department we issue the permits Like I said, the general special events permits are over 200 people And have significant impacts to city services. That'd be like the wharf to wharf the car show Art and wine Minor special event permits are under 200 attendees And have minimal impacts as city services So those are sometimes the either surf contest a skateboard contest The the sip and strolls and then we also have the art and cultural events that those are the Wednesday night concerts and the movies at the beach those different events So in 2022 the police department issued 11 general Special event permits 17 minor special event permits and then 23 art and cultural permits Here's a list of the general permits that we had So the the bigger the bigger ones are again like the art and wine The cavatola car show wharf to wharf And the money fireworks And then I'll move into these are the 17 minor special events So we had the sip and strolls operation surf Village easter egg hunt the Halloween parade skate tola and then The 23 art and cultural special events. So those are the art and music at the beach the Wednesday Sorry typo there on Wednesday night concerts The opera at the beach in the Friday night concerts or the Friday night movies Um, just a little recap. So we returned to pre pandemic levels So we've all the special events kind of came back came back for this this year Highlights for this year. We um through a grant. We were able to install or have ballards. They're installed That we installed in strategic locations throughout the village. It Allow us to have locked in ballards. So that prevents vehicles from coming in also prevents vehicles from leaving We also worked collectively with central fire To deploy what we call critical response teams. So we team up with the fire to plan officer with the fire department personnel We actively like patrol the event if anything were to happen, they're right on scene And so that's been something that we added this year That's been a really good cooperative effort with the fire department And then we've also doing done a joint command So we have a captain and then a captain or the chief with our department that we have a unified command that we pre-establish So, um, we Established that incident command system. So if in the event something were to happen We pre-establish that joint command allows us to respond more effectively And then what we had did have one new event for 2022 and that was the first responder surf contest That was just this last october In total staff billed 384 hours of police time And 83 hours of public works time all the all the fees and and those hours were paid by all the event organizers As part of it staff meets with each event organizer, and then we also prepare an operations Order, and then we do it after actions report We did receive a few complaints We received the complaints through the art and wine There were some parking complaints in the neighborhoods And there was also complaints about vehicles being ticketed in the permitted zones And then we did have a traffic complaint of diversion traffic on fan mar Monty fireworks We had complaints about the debris and then we also had complaints about the sounds and then the impacts of both domestic and native animals These complaints are kind of typical for For these these events. We didn't have anything else that was that was brought to our attention And again, each of these things are talked about with event organizers Then we attempt to address like the like the traffic complaint will attempt to address those issues and do a better job with noticing and so Kind of wraps it up So the recommended action is to provide direction regarding changes to the specific recurring special event Permit conditions and determine if there's any additional review that could be required for any planned reoccurring 2023 2023 special events and with that I can open for any questions The questions from council members I have a question Just because that one email or a couple emails about the parking ticket enforcement Do you think should we maybe post more obvious signage leading up to the event or like I I know that it's pretty Obvious and the people that live here know that it is but I understand visitors coming may not read the signs And it wasn't even a visitor that was upset about it So I don't know if like it matters. It might be just a viewpoint But maybe just putting out how we do when we're like Gonna not allow parking in the village like maybe those kinds of signs a day or two in advance just to Be clear. Yeah, I mean we we've been trying to increase definitely the noticing like on our social media platforms So we can absolutely increase that and then it's a challenge because the neighborhood that you're talking about It's permitted in capitol, but then right across the railroad tracks It's the county which is not permitted and so people I think are just confused with Where the parking boundaries are. Yeah, and then they're fighting for spots. Some even are willing to take the ticket Totally. Yeah. Yeah, just to have a parking spot So it's it's a challenge that you know signage is one of the things that we can absolutely take a look at Cool. Thank you Yes No, go ahead council. Um two questions one is about um, the significant amount of debris from the fireworks and My own anecdotal observation was there was just a lot more fireworks. It was a magnificent show And I'm just wondering if and maybe this is a question we can have come back to us of like Because maybe they there's more fireworks Exploded That there's more debris and if that's something we need to discuss just to make sure we're following all safety guidelines and and the sanctuary, you know rules and protection Issues and then my second is about halloween. We had a wonderful humongous turnout and I'm just wondering if we need to reconsider that as a Uh special event instead of a minor event for next year and if there's been conversations about that So actually, um, I can talk about the the debris to start with the yes So the debris it's an issue a lot of it depends on um, we get the south winds that will come up in the evening And so that debris That would end up in the ocean it ends up on property owners And and so that's where we get the complaints, but we can obviously look into to what the regulations are with that Then in addition and correct me if i'm wrong My understanding is is that the event organizer is actually a contract with save our shores and conduct two post event beach cleanup Event to get the debris out of the off the beach and out of the ocean. Is that is that correct? I wouldn't believe yeah, I've read that in the scp So that is that would be great if staff could can bring that back to councils to So it can remind us and we can remind the community about how we can all participate In events like that not all of our constituents use facebook or social media platforms I'm just wondering of a put it in our newsletter things like that just To to ensure that everyone knows about those opportunities, but i'm so interested in ensuring that we're up to standards of Of what the the rules are for the sanctuary Yeah, absolutely And so that's a future agenda item or is it more to sort of information and information i need a A study okay And then for halloween. Yeah, and then for the halloween parade We actually Encouraged the the chamber to actually file a permit this year and in the past they haven't done that And so this was the first year and so they started with the minor permit Which is again, it's it's around the 200 person mark, but it also has to do with significant impacts to the city That are our function and so Because it is kind of a short and shortened duration It's right on the edge of whether it needs to kind of move into that higher category With that becomes just more permit fees and the costs then come get pushed over to the chamber Oh, okay Do you know offhand what the difference is between a minor event and special event in terms of cost The cost i just i know the insurance and and stuff I don't know the exact cost it just depends on the i can save for like even like my Minor the skateboard event is like 600 dollars in insurance. So i'm not sure if it goes up for a general event um, I wouldn't want to Require that change if it doesn't allow for that kind of You know for the halloween event to happen if they can't afford it or something like that Maybe it could be other parameters other than just the 200 mark like if it is like you're stating like the impact Like how short the duration of the event is or something like that could be Considered as far as cost and all that too Those are all my questions. Yeah, so the history actually of the children's parade is quite interesting I think it just sort of involved and for a long time they didn't actually there was no permit for it It was it just happened and the city participated very actively and the chamber participated and the businesses participated But there was no necessarily like one organizer that was organizing everything So we're trying to put a little bit more structure around it because you know It isn't a very long duration event, but it's a lot of people Right and so we do want to make sure that we have a real critical incident team that's prepared and ready to respond So we're cognizant of like not just throwing a bunch of costs on off on the chamber on an event That's really beloved by the community and also been a real partnership for many years So we're trying to put a little bit more structure about around it, but do it in a responsible way Council member for training. Yeah Yeah, I really appreciate the change and focus on organizing and setting up command centers I think that's critical, especially from the way the public feels about how events are being conducted I mean, that's what you're trying to do In the past there used to be a lot of letters about the idea of we're just Intended with events and the people that are sort of taking away from the quality of the village in the town and I haven't seen those emails lately and Do you have a sense about you know, how the public is responding, especially the residents downtown In terms of their feeling about the number of events the impact on the community that kind of thing Yeah, um, I would say that they're I I would say that we're at that capacity I mean, I think there's a there's a tremendous amount of special events. I think um, the the The village has almost an event almost every weekend And it does have an impact on Like the businesses depending on what event some thrive some it just depends on what's what happens with the different events But I do feel that it's we're at kind of that capacity But you know as we kind of add more You know we've added like the women on wave Women on waves became a one day to a two day, but then the j-race went away. So we we've kind of maintained about that 11 For the generals and then the the miners hasn't changed too much So that's I think we're we're at a pretty good place as far as But I think we're right at that capacity Okay, and some things are still impromptu like the ukulele thing and such And uh, how's that turning out every time I go down? It's a great thing But is there anything that's ever come up to your attention? No, I haven't received any complaints. I know they work well with the different event organizers And I think at times they even bring a fun element to to a lot of them Right, and so they they they're a welcomed addition Okay, thank you If I'm one I would like to you know the conversation about the montee fireworks extravaganza and the debris cleanup Um, I guess I did want to knowledge. I got emails and pictures From residents who were at the beach the next morning and they were actually showing You know all the exploded pieces of ordinance that was all over the beach and and I would I think it would be hoover Just to try to get get out in front of that and let the community know that we have An active cleanup response team That's going to be there and You know and picking up whatever debris may be left over And Just so that um, you know, at least the community knows That we're aware of it And that you know, we are Wanting to put this on in and it as environmentally Friendly manner as we possibly can You know with that kind of activity So and then also with the um, I did want to Let you know that at the last arts commission meeting And nikki can confirm this that we had a discussion About the art and music at the beach Um, we have lost the our coordinator That that did that for the arts commission And There were some identified issues about having that being an ongoing event At that particular locations, there's just certain things on a sunday At the beach in the summer It can get kind of congested and logistically difficult With these various uses So I think the council will want to at least monitor and work with the arts commission closely And seeing if it's even going to be possible to resurrect The art and music At the beach Or maybe some other location that may be more suitable. So I just wanted to share That discussion that took place at the arts commission at our last meeting Um, so the any other questions seeing none I'll are there any members of the public that would like to address the council on this item Seeing none Anyone on zoom? There are no speakers. No speakers. Okay. Thank you with that. I'll uh Bring it back for the council. Um, and I think the only Uh action is to receive the report. So I don't think we need a motion on this particular one No, but I just did want to because it was on the slide for a special event That surf and santa is this weekend. So if anyone is Was not aware santa surfing in on saturday All right, might be waves too That was good Okay Well with that that brings us to item nine adjournment Um, and as requested, I am going to adjourn this meeting Um in honor of the victims of the club queue A tragedy in colorado springs Um, you know, it's always heartbreaking when we wake up and hear about another mass shooting Um in our country. Um, and hopefully you know with That That can come to an end and that we can do what we can. Um, so that no community has to bear Those, you know tragedies and wear those scars So and just I think from all of us Our heartfelt, um, you know sympathies To the loss of the people of colorado springs the knife and I believe this affects everyone in colorado springs Not just, you know, the immediate victims or The immediate families of the victims and so so with that i'm going to adjourn this meeting in honor of The victims of that shooting and the people of colorado springs And I will adjourn this meeting until our next regularly scheduled meeting on december 8th 2022 at, um 7 p.m. Is that's 7 p.m. Six p.m. So, okay, that's right. I was thinking you're right That meeting will be at 6 p.m. On december the 8th 2022 you don't want to miss it because it's going to be a Transition of the city council after the confirmation of the election. So thank you everyone and good night