 2015 2016 Common Council to order With the clerk pre please read the quote for the day. Thank you mayor Effective communication requires more than an exchange of information when done right communication fosters understanding improves teamwork and builds trust Thank you very much Tonight we have a special guest here to lead us in the Pledge of Allegiance Adam Schmeiser Adam's a member of the Boy Scout troop 801 He obtained the rank of Eagle Scout this summer and was recognized for his achievement at his court of honor ceremony Last month at Grace Episcopal Church for his Eagle project Adam led 68 volunteers And I was one of them for a total of 502 hours building 1840 by 5 foot raised garden beds Located on the Wisconsin Public Service property in a collaborative effort with several area businesses to benefit meals on wheels These garden beds can produce two tons of food each year to feed Shabuigan County elderly disabled and homebound neighbors Let's give Adam the big congrats for the successful Eagle Scout project Adam please step up here and please stand and join Adam Schmeiser as he leads us in the Pledge of Allegiance Pledgeance to the flag of the United States of America and to the Republic for which it stands One nation under God Indivisible with liberty and justice for all Thank you very much Adam. Were the clerk please call the roll There are 13 present Alderman Lassard Herman and Drawn are all excused Next we'll go on to approval of the minutes alderman Hammond. Thank you. Mr. Mayor. I move to approve the minutes second Thank you for that motion and support is there any discussion Seeing none all those in favor, please signify by saying aye Opposed motions approved Next we'll move on to resignation city attorney one resignation From all the person Daryl Carlson indicating that effective January 1st 2016 it will be resigning a seat as the third district alderman alderman Hammond Thank you, mr. Mayor. I would move to accept the resignation second take for that motion and support All those in favor, please signify by saying aye. I opposed motion passes Next we'll move on to mayors appointments city attorney First set of appointments from the mayor submitting the following appointments for your confirmation for the business improvement district To business owners David gas and Scott green key and three property owners Whitney Viglietti David Hanneman and David Sanderson all for terms that would expire 1231 17 There would also be the following appointment from the mayor in accordance with green tier legacy community goals Appointing Chad Palishek as sustainability coordinator for the city of Sheboygan Mayor also submitting the following appointment for your consideration Kevin Anderson to the mead All for a board of trustees to fill the unexpired term of Martha Warchie whose term expired expires April 30 2016 Pursuant to the requirements of section 7-3 0 of the Wisconsin statutes Mayor is here with submitting for your approval a list of nominations for election inspectors for all elections in 2016 and 2017 then we have Did you want to do those first since those are the ones that lie over sure All these appointments will lie over till our next meeting. Please continue the following are for Confirmations of appointments submitting the following appointment for your consideration David Cook up to be appointed to the sustainable Sheboygan task force to fill the unexpired term of Rebecca Clark whose term expires for 25 16 Sammy Yang to be appointed to the senior activity center commission to fill the unexpired term of Mary Ryan Whose term expires for 25 16? Thank you Alderman Hammond. Thank you. Mr. Mayor move to confirm second Thank you for that motion in support with the clerk. Please call the roll 13 eyes Motion passes next is our program a year in review enhanced code enforcement program Jed Pellechick and Bob Wallace will present the program if they please come forward Thank you. So what we wanted to do today was run through a Year in review on the code and heart fan code enhancement program You'll recall this is the late edition of the budget. I believe last year Alderman Lissard pushed this initiative and we wanted to run through Our accomplishments we feel for the year we hired Bob Wallace in about February of last year. I think Some of you may remember him from the police department So we're just going to run through a few slides I'm going to take the first couple and then Bob is going to Talks about some of the cases that he's seen this year. So if you can go to the next slide So this is just a quick rundown of our Organization table of organization for the department It's made up of planning and development and building inspection on the left side or your right side You can see the planning Employees there's a planning and zoning manager a community development planner neighborhood development planner and an intern on the right side The permit clerk and assistant permit clerk a full-time and a halftime position and then on bottom Code enforcement officer as a halftime position a housing and electrical inspector full-time plumbing in a Environmental inspector full-time building and housing inspectors We have two of those a north and south side inspector and then electrical and heating So we're a department of about 12 people next slide so in Early this year. We had this two-year temporary position approved for a code enforcement Position and what we found in the first year that this really set us up to give us more one-on-one consultation with property owners and I think what that has done is allowed Bob to focus all of his time on working with him to get compliance and working through those processes and Also, what we've seen is it's kind of lowered the amount of calls that Yourselves or the mayor's office may receive out of the orders that were issued because we were able to get them connect them to the resources and really focus his time on Getting compliance these efforts will continue in 2016 As a two-year position and we're hoping that By the successes you'll see shortly that you'll consider this as we move forward Extending this position and we continue to streamline processes in the building inspection department to make these kind of process more Efficient next slide So this is a map showing the six-year overview. I know it's very difficult to read But everything that's colored is every parcel in the last six years that have has been Probably had orders written on it. You can see from the map We've primarily focused our efforts on the internal Center city area because that's our oldest housing stock and that's where most of Rental properties may be where there'd be some issues but This has been an effort that started out with the police department back in 2010 and is aggressively Growing year after year to where now we've actually gone to some properties multiple times And continue to follow up on them. So overall, I think we've hit a good portion of the center city It's primarily in the north area Northern side of the city you can see but there is some in the south we used to do prior to Bob's position We used to do a couple neighborhoods a year with our building inspectors And the reason that we weren't as efficient with that is because they were also doing commercial inspections We're now in the last year and a half to two years of inspectors have spent The building inspectors have spent most of their time on new construction inspections Thus we don't have time to do this. So this has really kind of given us more flexibility if you can go to the next slide So this is the 2015 parcels that have been Done this year and What you can see in this map is the red identifies letters or citations that have been issued and then the blue are Complaints and what what Bob will talk about shortly is that a lot of a lot of the cases that we saw this year and the issues We dealt with weren't necessarily called in by neighbors They were called they were really identified by driving the streets and getting in alleys and be able to see what was going on And it's ironic that a lot of the The worst cases I would say is people have lived they live next to this and they kind of treat that as the norm And they don't they don't complain about it And we used to get a lot of complaints and some reason we don't get as many complaints But we're trying to address them by having a person on the street and really getting out there to understand what's going on So if you can go to the next slide on This slide I'm not going to go through this in detail, but I would ask you to take a look at the last four five columns These are your these are a year to date With 14 and 15 and what you can see is that there's a total number of violations for 2014 was 1051 total number of violations for 2015 was 1897 and not that we we don't look at this as a revenue generator We look at this as is keeping our neighborhood strong and you know You look at the citations and we've doubled year over year citation issue and it's really the want the problem properties that Fail to comply Bob has done a very good job working with people to get compliance giving them extensions hooking them up with Different programs to help so it's not about the citations But there are properties and and some of you have called us about those that were just forced to issue citations if they Failed to work with us or don't even work at call us or anything so These you know the citations you can't the citation is $691 per violation you can't take that number and multiply it by the 435 because some of these some of this work gets done Completed in time for the court hearings and then the judge will lower the amount based on if the work was done But I think it's just shows that we've been more aggressive in what we do on the next page Next slide the new this is nuisance complaints. So nuisance complaints in our world is primarily garbage issues and Zoning issues and that would be cars parked on grass and other types of things zoning related In the past some of that stuff shifted over to the police department under the garbage part this year We've helped them out with dealing with garbage as well So we've had a little duplicate of services, but we're always working together to make sure we're doing the best You can see that in 2015 The number of approximate number of inspections was about 11196 And then the about 400 500 of them complied with and that's primarily garbage Where we give them a couple days to get the garbage cleaned up and they get out there Otherwise there are times where we've issued citations related to not getting the garbage cleaned up next slide So at this point I'm going to turn it over to Bob to run through a few slides Related to some of the pictures and stuff that we saw over the last year And then there's one slide at the end that I just want to talk about as a recap for the department. So Okay, so I've learned a little bit about code enforcement in the last year or so Obviously, I think most you know me I came from the police department So I was familiar with the city and I thought I knew intuitively where a lot of the really problematic locations were So one of the things I've learned is that the effect of the mortgage crisis and how that kind of related to some of the building and code enforcement issues The other thing that I was really surprised by is the number of properties, especially in the central part of the city that are actually owned by Landlords and you know LLCs from outside the area So I think that one of the things that I that I learned from that is that when Properties aren't being inspected by the property owners or the people managing those properties on a regular basis It creates, you know some environments and some problems in the neighborhoods that we've all that we're all aware of so Essentially in order to address that You know one department can't can't respond to this type of problem all by themselves So a big part of what we've been doing is partnering with Individual well me personally as an organization or department we communicate better But I also have made it a point to focus in with the individual officers and talk to them and find out what's going on And there's some things that they can do better than I can do and some things that you know Our processes and building inspection work better for so we've had a good teamwork with the police department The Department of Public Works Have been outstanding and helping out with abatements and some of the grass cutting issues The mayor attends our meetings that we that we have on a monthly basis We've worked quite a bit with habitat for humanity and who can hook enough people that May not have the financial resources need help in addressing building code violations such as painting or roofing They're kind of a safety net I guess for some of the lower income folks that have problems Complying so we try to be patient and we try to hook them up with with some of those resources The city attorney's office has been a great resource And I guess what I'm seeing is everybody working together at least on the department head level and some of our support organizations in the city to really focus on these things on these problems with Sanitation and building code to try to really improve the appearance of our neighborhoods The department heads, you know extremely supportive But one of the other things I've kind of learned is that This job is a lot like police work in that you have to be a little bit of a social worker in terms of you know Finding solutions to these things with a certain portion of the people. So we try to be sensitive to that Each one of these properties, you know one of the standards In our view is that there has to be a beginning to the process of of getting them Repaired and up to code and an ending time as long as as long as those two points are reasonable We've worked we've tried to work cooperatively with the residents and be sensitive to some of their needs Because it crosses just virtually everything from old age to mental illness to lack of financial resources So there's a lot of reasons for some of the some of the things you see in the city So you can't always just assume that it's lack of care or concern So we try to we've tried to really pool our resources and work As a as a team essentially across the city and some of these support groups to get some of these things addressed Figure out the next slide okay Chat asked me to provide a couple of samples and these samples that you're seeing are not the typical things that I that we work on Day-to-day, but there's some of the most problematic and and we're and we're some of the most difficult to resolve And these were some cases that actually had to That we had to utilize you know City Attorney's Office Department of Public Works a Lot of different resources to try to get these properties cleaned up. I think that's the The yeah, this particular slide is of a house on North 22nd Street not 2200 block of North 22nd Street not an area of the city that you would really expect to have such a serious violation But this went on for actually way too long But I think once we figured out how we could work together and respond to this more efficiently we got it cleaned up and Interestingly, you know one of the side effects of this is that in this house in particular as I was told the house immediately next door Was in foreclosure at the time we started working on this jointly And I was told by some of the neighbors that the occupants that house just finally threw up their arms and said you know forget it We're getting out of here Can't live next door to these folks and with this problem next door to us and they let their house go back to the bank Now it's owner occupied again, and hopefully it'll stay that way This house ultimately we took I don't know how many how many garbage truck loads and dump truck loads of material out of here Fortunately, we're able to recoup some of that expense Through some of the property that was recovered that was that still had some value. We had to remove from the lot Next slide, please This is a house on on north 16th Street more in the north northwest near northwest side This house is typical. This was a house that the owner walked away from it It was occupied with tenants in both the upper and the lower and the owner of the property just walked away from it left it there the tenants continued to live in it for at least a couple of years two or three years never paying rent never doing anything other than Trashing the property and That was another case that literally it's Puntable probably I think three or four hours of public works there clean that out and these are neighborhood killers You know when you have a property like this on your block or in your neighborhood it affects everybody There was all kinds of other things going on associated with crime and and things like that, but You know the negative effect that this has on neighborhoods can't be can't be overstated That particular house is still Held by we believe by a bank and a more through a foreclosed mortgage and we're still having difficulty You know it's cleaned up, but we're still having difficulty finding the ultimate resolution for that One of the other things that surprised me in that in this position is that a lot of the most serious violations I just drive upon neighbors don't haven't called it in I just come upon it This was a house on south 13th Street 800 block of south 13th Street that the whole backyard was full of TV TV sets and The glass and the plastic I assume somebody was separating it for some type of recycling Objective but nobody calls in and really what that tells me is that that concerns me because That shouldn't be the norm in the city neighborhoods You know people should be reporting those types of things or sanitation violations and it seems like in some pockets of the city It's just you know, hopefully it's people haven't given up, but You know you accept calls for some of those things so But we've had good success, you know the the good side is we've had outstanding success in cleaning these things up in the compliance Once we send out letters and notices with deadlines and things like that the compliance generally is probably Intuitively like in the ninety some percent so it's not that common that you actually have to get down to the point We were we issue citations This next slide is just a property that we continue to work with But sometimes it's just cosmetic things that can make a significant difference. I'm not sure how it shows up on the slide But a little bit of paint a little bit of landscaping reconstructing steps These are some of the small type projects that you know We work with the property owners to try to develop and we've worked with this individual to actually establish she owns three properties on the same block and he's actually We kind of work with him to develop a rehabilitation plan for his properties He's got so much to do there that there's no way he's gonna be able to do it all in a short period of time But we've worked with him throughout the Throughout the summer that he's made progress on two of the three properties and he has a plan for for moving forward to get them fixed up and The progress between his properties and some of the others on the same block It's really been transformative on that in that neighborhood. We've really been pleased with what we've seen there Next slide Sometimes when we do the education piece I try use you know some of the slides in the house on On the left with all the trees growing up in front of it and all the trash and junk on the porch That's an income property and one of the things that we do in our education piece through the landlord tenant training program In some of our neighborhood talks They tell people how to keep the code enforcement officer away how to keep them off your back and Letting trees grow up around your foundation and loading up your porch with trash is a sure way to Draw attention from the inspection department. So we utilize that type of visual image and some of the training Materials that we put out and the other house on the right is just a house where now that's begun to be rehabilitated But it's just another example of some of the things we see that were it not for You know an aggressive program in the inspection department, you know, it might not get addressed as quickly as we are able to now So I think I've covered most of the things that I had in my notes here if anyone has any questions I'd be glad to answer questions before Chad takes over again So what I wanted to do is just as a summary recap show you where we are from the division standpoint on revenues And this is really from January 1st through December 4th We in October in the middle of all this trans changed over to a new program So we're now on the Munis program. So we've we're operating we were operating in two systems yet So we still continue to work through that but What you can see here is the two columns on the left 2014 2015. This is what we put the grayish Green color is what we budgeted and the blue color is our actuals Again, this is through the 12 for timelines. So the rest of our staff has been really focusing their time on Development and probably on the south side two key projects is the Becknell Old Wisconsin Sausage Factory building and the acuity expansion and we've got staff at acuity probably every day All all morning for sure. So that's been keeping us busy and that's the primary area But we've had a lot of other You know increases in revenues over the last few years Just on the whole home maintenance side of things and those types of things and then you can just see that The last two columns are what we budget each year for department expenses. So It's been good years. We've seen that for the you know, last couple years I think next year is going to be another good year and then Potentially 2017 and who knows what's going to happen from that time on but we've been very busy We have one and a half staff people in the front office and they've been successful in keeping up with the paperwork and and all that stuff and going to a news Software program and changing our whole permitting process. So it's been a good year if there's any other questions I'd be happy to address them. Otherwise, thank you See not Chad. Thank you very much for your report. Great job Next item on the agenda is public forum None this evening. All right. We'll move on then to mayor's announcements Today is Pearl Harbor day when we remember the attack on Pearl Harbor by Japan and the 2403 Service people that died in that attack Today, there was a Pearl Harbor ceremony hosted by the retired enlisted association down at the lakefront And they've done this for several decades now and for the last number of years They've been using the King Park Pavilion and today they presented a proclamation to me Which I'd just like to read whereas the date of December 7th of 1941 is buried in infamy and marks the beginning of a war Which claimed four thousand four hundred thousand lives and whereas it's the responsibility of current inhabitants to honor the memory of the fallen and whereas in Sheboygan we have the freedom to gather and Commemorate this day and whereas the enlisted association chapter 76 has sponsored this event each year now therefore be it resolved to honor the city of Sheboygan and mayor Mike Van der Steeve for their work to support this event signed by Ronald Hummich chapter president and Moving on winter is upon us and winter parking rules are now in effect You just want to remind everyone when the snow comes park for tomorrow It's also bringing a flurry of Christmas displays and We have a new Christmas display at the Fountain Park at the Fountain at Mead Library Plaza I hope everyone gets a chance to see that and Our shoreline metro is running a jingle bus, which will be departing the drop-off Central At right right across from City Hall on all the Thursdays from next week until Christmas and Also two Thursdays on the 10th and the 17th Just one non-parable food item per person is the fare for the bus that day And it'll be first come first served and buses will be departing at both 6 and 7 o'clock on those evenings Okay, we'll return to the agenda then We have a hearing to conduct next Item 2.1 is a hearing to create a commuter impacted parking area on the north Excuse me on the east side of north 12th Street between north Avenue and school Avenue Is there anyone wishing to be heard for that hearing? Is there anyone wishing to be heard? Is there anyone wishing to be heard Alderman Hammond? Thank You mr. Mayor move to close the hearing second Thank you for that motion and support all those in favor. Please signify by saying aye closed motion passes Next move on to the consent agenda that will include items 3.2 through 3.14 Alderman Hammond, thank you mr. Mayor I move to accept and file all reports of officers accept and adopt all reports of committees and put all resolution and all Resolutions and ordinances upon their passage second. Thank you for that motion. Is there any discussion on the consent agenda items? Seeing none will the clerk. Please call the roll 13 eyes Motion passes next move on to reports of officers items 4.1 through 4.4 will be referred to various committees Under resolutions item 5.1 is a resolution by Alderman Hammond accepting $75,000 in grant monies from the state energy office to install new LED street lighting on Kohler Memorial Drive from Taylor Drive East to north 14th Street Alderman Hammond. Thank you mr. Mayor. I'd first move to suspend the rules second Is there any objection to suspension? Seeing none, please proceed. Thank you. I move to put the resolution upon its passage second Thank you for that motion and support. Is there any discussion on the motion? Seeing none will the clerk. Please call the roll 13 eyes motion passes Item 5.2 is a resolution by Alderman Hammond accepting an additional $40,200 in grant monies from the Wisconsin Department of Administration community block grant Disaster recovery program to be used in the purchasing of street lights for Pennsylvania Avenue project Alderman Hammond Thank you again mr. Mayor again and move to suspend the rules second. Is there any objection to suspension? Seeing none, please proceed. I move with the resolution upon its passage second. Thank you for that motion and support Any discussion on the motion? See none clerk. Please call the roll 13 eyes Motion passes items 5.3 through 5.9 will be referred to various committees Under reports of committees item 6.1 is an RC by law and licensing to whom was referred Pursuant to RO number 182 of 1516 by the city clerk various license application and recommends that beverage operators license application number 9294 be denied based upon her record of violations related to the license to activity and her record as a repeat law offender Alderman Vander wheel. Thank you. I move that the RC be accepted and adopted Second thank you for the motion and support under discussion is Monica Torres here this evening She is not The committee voted 5 to 0 to deny her license Is there any other discussion? See none will the clerk. Please call the roll for passage 13 eyes motion passes Item 6.2 is an RC by law and licensing to whom is referred RO number 182 of 1516 by the city clerk submitting variance licensed application and recommends that beverage operators license application 0 9 3 5 be denied based upon her failure to accurate reveal a relevant convictions on her application and a record of Violations related to the licensed activity Alderman Vander wheel. Thank you. I move that the RC be accepted and adopted second Thank you for that motion and support under discussion is Lola Yang here this evening. She is not Again the committee voted net 5 to 0 to deny her Any other discussion Seeing none will the clerk. Please call the roll for passage 13 eyes motion passes Item 6.3 is an RC by law and licensing voting to conditionally recommend that the common council not renew the taxi cab driver license number 9846 held by Celia M. Warich Alderman Vander wheel. I can move the RC be accepted and adopted second Thank you for the motion and support under discussion is Celia work here this evening The committee voted 4 to 1 to deny the license Is there any other discussion Seeing none will the clerk. Please call the roll for passage 13 eyes motion passes item 6.4 is an RC by financing with the referred resolution number 105 of 1516 by Alderman Hammond approving the terms and conditions of the contract for sale of land between the city of Sheboygan and a street housing Corporation recommends that the resolution be passed Alderman Hammond, thank you. Mr. Mayor move to accept and adopt and put the resolution upon its passage second Thank for your motion and support under discussion Seeing no discussion with a clerk. Please call the roll for passage 13 eyes motion passes Item 7.1 will be referred to the city planning Commission under matters laid over Item 8.1 is resolution number 103 of 1516 by Alderman Hammond Koth Carlson and Donahue and Wolf Authorizing the purchasing agent to enter into a contract for assessment services for the city of Sheboygan Alderman Hammond Thank You mr. Mary move to put the resolution upon its passage second Thank you for that motion and support under discussion Seeing no discussion with a clerk. Please call the roll for passage 13 eyes motion passes Item 8.2 is an art is RC number 20 to 2 16 of 15 16 By public protection and safety whom was referred general ordinance 34 of 15 16 by Alderman Carlson Creating commuter impacted parking on the east side of north 12th Street between North Avenue and school Avenue and recommends that the ordinance be Passed Alderman Carlson. Thank You mr. Mayor I move to accept and adopt the RC and put the resolution upon its passage second Thank You for that motion and support. Is there any discussion on the motion? Seeing none will the clerk. Please call the roll 12 eyes 1-0 Motion passes 8.3 is general ordinance number 37 of 15 16 by Alderman Donahue Heidemann Hammond borne and koth amending the municipal code is to modify the current part-time activity Coordinator slash volunteer manager and create a job description for senior activities Assistant supervisor in the senior activities center Alderman Donahue. Thank You mayor I move to put the ordinance upon its passage second Thank for that motion and support. Is there any discussion on the motion? Seeing none will the clerk. Please call the roll for passage 13 eyes motion passes 8.4 is general ordinance number 38 of 15 16 by Alderman Donahue Hammond borne Heidemann and koth amending the municipal code is to Delete and add a position and the Department of Public Works table of organization Alderman Donahue Thank You mayor. I move to put the ordinance upon its passage Thank You for that motion and support. Is there any discussion on the motion? Seeing none with a clerk. Please call the roll 13 eyes Motion passes item 8.5 is general ordinance number 39 of 15 16 by Alderman Donahue Hammond borne Heidemann and koth amending the municipal code is to add and delete various positions Police Department's table of organization Alderman Donahue. Thank You mayor. I move to put the ordinance upon its passage Thank you for that motion and support. Is there any discussion on the motion? Seeing none with a clerk. Please call the roll 13 eyes Motion passes next we'll move on to other matters city attorney Thank You 9.1 is an RO submitting various license applications for the period ending December 31 2016 in June 30 2017 That will be referred to the law and licensing committee 9.2 is an RO by the city clerk submitting a communication from Ted Maccom, Wisconsin market president for Gorman and Compey Incorporated requesting the conditional use permit be extended for 1238 Geely Avenue, Washington school That'll be referred to the city planning Commission 9.3 is a resolution to authorize a transfer of appropriations in the 2015 budget to establish as estimated revenue and appropriation for a donation received from the Laverne E. Carter Estate to Mead library to be transferred to the ever hard-for-trust funds That'll be referred to the finance committee Next we have a motion to meet in closed session Alderman Hammond Thank You mr. Mayor I moved to convene in closed session under the exemption provided in section 1985 one of the Wisconsin statutes for the purpose of delivering the possible sale of public property where a competitive and bargaining reasons require a Close session related to the former sugar property second. Thank you for that motion and support with a clerk. Please call the roll 13 eyes for the Motion passes for the public who's watching tonight on TV the broadcast of the council meeting We will not be coming back into open session to adjourn. We'll be adjourning in closed session So this will conclude our broadcast and we'll take a five-minute recess and reconvene