 Okay, great. So, hello everybody, welcome to this special call that we have today. This is not the typical round table, so we have something else. We have the presentation by two outreach interns that we've been having since last December, when they join to work on the project that is called the Galaxy Mentoring Network. They've been mentored by Asunta and Bernice. I guess that they can start sharing their progress. You will be impressed. This is just a spoiler. Okay, thank you, Beatrice. Thank you so much. I try against the new trade from Nigeria, a user experience designer, and I'm here with Ramot's products manager, and we've been working on this project, Galaxy Mentoring Network, for the past two months, since December, on the mentorship of Asunta and Bernice. And we are here to present what we've done so far and what we have left to do. Asunta, please share the screen. Thank you. So Galaxy Mentoring Network, mentorship for you. Next about Galaxy Mentoring Network. Galaxy Mentoring Network program is an initiative by the Galaxy community to help our members grow in Opposite projects and become more proficient in Galaxy and the use of Galaxy tools and servers. And as much as possible, we'll be able to carry out their projects, their Opposite projects, Opposite contributions, without so much troubles. Next. Now, what roles are involved in the GML program? We call it GML program for sure. It's Galaxy Mentoring Network program. We have the G-MNT, who are the Galaxy MNT, and these are community members who have projects or who want to learn how to contribute to open source projects, who also probably have a project and they need help navigating the Galaxy ecosystem. They need help transitioning from one aspect of Galaxy to the other. We have several channels in Galaxy. We have several communities in Galaxy. So someone could want to transition from the developer's group to probably the Galaxy Training Network, to probably maybe to produce a course on the training material. So the person can also sign up as a Galaxy MNT. We have G-Mentors, the Galaxy Mentors, who are experienced community members, who are topic-based experts, experienced community members, like I said, community leaders and mentors. As many people as possible who are willing to guide MNT, who are willing to guide other members to navigate the Galaxy ecosystem, to learn the Galaxy servers and the Galaxy tools, to also carry out their own projects and contributions to open source projects. And we have the network managers who would be in charge of overseeing the welfare of our G-Mentors and our G-Mentors. They'll be taking care of our network affairs and making sure that the program runs smoothly. Next slide. Okay, how does it work? Now, this program is running on an open-air romance basis. It's not running on cohort-based because we have several people coming into the Galaxy community daily or regularly, let's use the word regularly, we have several people coming into the Galaxy ecosystem regularly with projects, PhD students, and as many people as possible are not least and so on. So we are living this program to be run on open-air romance basis such that MNTs and mentors can apply at any time of need and they don't have to wait till probably a next cohort before they can get attended to. So the first thing is you have to fill the form, the G-Mentees, the field application form. The network manager will review the G-Mentors application form and then the G-Mentor will choose a G-Mentee. We are running a hybrid matching system where both the network manager and the G-Mentors would review the applications and then the G-Mentor will choose a G-Mentee based on similar interest expectations, goals and skill sets. And the network manager will send matching emails and then the mentorship program begins for the pair. So Ramat will be taking the next few slides and the demo. Ramat. Yeah, thank you so much, Noye. So hi everyone. I am Ramat Afalavi, I'm a product manager. As you know, you have said earlier. So before I continue, I really need to say this. I will not be able to show my face. I hope you don't mind. Yeah, thank you. So next slide please, Asante. Okay, yeah. So these are the expectations, our expectations from the G-Mentors in the program. The first one is we expect our mentors to participate in the matching process by choosing a mentee from the list of accepted G-Mentors, like what Chinayu just said now. And secondly, we expect all our mentors to attend the onboarding meetings, which the network manager will also be part of. And thirdly, we expect our mentors to commit for a period of two months, a minimum of 30 minutes of bi-weekly meetings. So the mentors and the mentee also meet like every two weeks to have meetings to talk about the progress of the goals they are both working on, like how far they've gone, so we have that. And also we also expect our mentors to get out with their mentee to set the goals they want to achieve during the mentorship program. And also we expect our mentors to help us track the progress by filling out the possession forms, the mid-programme feedback form and also the end-of-programme feedback form. And also for our mentors to get the most out of the mentorship program, we expect them to leverage the resources that will be provided for them. And these resources are not limited to, we have the tips for successful mentoring. We also have the notes taken templates. We also have the videos that provide useful insights on how to assess first fully mentor someone, especially for those that are just mentoring for the first time. So next slide, please. Next slide, please. Hi, Asuntha. Am I audible? Yes, we can hear you, but maybe you don't see that the slides are changing. No, I can't see it there. So which one do you see now? Okay. Yeah, I can see it now. Yeah, thank you. Okay, so why do we expect all that from the gym mentors? Our gym mentors, we're also getting a lot from the program. And so this is why you should be a gym mentor or why you should apply as a gym mentor today. So the first one is there will be opportunity to demonstrate and develop leadership and communication skills. And secondly, you get recognition and acknowledgement for guiding other members of the community, which means who will be displaying in your profile on our website. So for everyone visiting the website, they get to see your image and also the bit information about you. And also there will also be opportunity to share knowledge, expertise and experience with older community members. And also as this thing goes that we rise by lifting orders. So there is this, so I think that's so true. So because our mentors will be able to reinforce their knowledge by guiding the members of the community, which we in turn list to growth. And lastly, we'll be providing all our mentors recommendation letter. So you can always request for recommendation letters whenever you need it. So I think it's time to visit the website and see how far we've gone. They just play around the world. Sir, a center. Thank you. Okay, yeah. So this is our website, the Galazum Mainco Network website. This is our own page. And there we have the nav bar. So our nav bar, the major thing we have there is the abouts. We have the abouts. We have the guides. We have the FAQ. We have the network. And we also have the blog. So under the network, the network session is to display all our participants and also the project they are working on and why they give us more information about the project as a GMN. And also the guides, we have the guides for the application guide and also the mentorship guideline there. And we have the FAQ. We need more information about the program. You can always go there. And besides that, if you need any question, I think I always wish us to, either Assunta or Berenice. Definitely we will also be having a channel, like a mattress channel where you can always contact us. And also we have an email, where you can send us an email. You have more questions. So I will just run through the website. This is the own page. We have the apply now. That's the first thing we have there. So GMN mentorship for you. So we have that. Then we also have our call value. So I think if you click that button, it should redirect you to the form. Yeah, to the application form. Then, yeah. Then just the first try, that's the application form. Okay, yeah. So you need to choose, are you applying as a mentor or a mentor? So you choose that then, it should direct you to the, yes. So there are questions. So you just have to feel that. Actually, we also have the templates so that you can fill out the question. You can answer the question, then you just call me and transfer them into this form. So we have the templates of the form as well on that the application guideline. Okay, so let's kind of go back to the websites. Okay, so the application guideline, that's under the guides. Select application guideline. The guide, okay. So you scroll down to how to apply. Then we see the templates, the application templates for both mentor and mentor. So you can always click that and you know, just answer the questions. You can answer the questions in the doc or any test editor hop that you are using or that you're familiar with. Then you can later transfer it to the form. So once mentioned that everything is very, very easy for you. Yeah, so, okay. So we go back to the homepage. Just like go around and see everything. Six, okay. So yeah, so this is the homepage. So we have these, these are our core values, the community, the collaboration and also the growth. Yeah, these are the three main things there. When we are working on this project, these are the three main things that we have at CAST. So the, it is based from the other community which is at our center. So we have the members, the members of the gallery community of our heart and working on this project and also collaboration. So it is founded and sustained by the club of collaboration. And lastly, growth. So we expect growth, we want more people to grow with that as a zero. And we have a bit about the program which you can learn more, when you click the learn more button, it automatically redirects you to the, about our speech. It's functional. Okay. So then we have the program highlights. Okay, so we have the program highlights. Listen please, can you scroll down repeats? Is it just from my hand? Can you please scroll down repeats? Okay, okay, yeah. Thank you. So we have the program. So this is how the program works. We have just two months program, mentoring program. So you start the first week is just introduction meeting where you meet the mentor, the mentee and also the network manager will be there to help you get started, no help you with CIFs and everything to get started. And the following week, that's the week two. We have the mentors and the mentee meetings where you talk about the goals and everything. Alpha with the goals, with the projects the mentee is working on. Then victory, we have, we have nothing actually in victory. Then week four, we have another meeting in week four. Sorry, this is not, we've changed this. We've worked on this. So I think we are still, we haven't pushed that committee yet. So, but we've changed this. So week four, we have, because it's going to be four meetings actually throughout the program with your mentor, with the mentee. So week four, we have the mentor and the mentee. Okay. So week four, we have the mentor and the mentee meetings. Then week five, we have the midweek feedback where we collect feedback from both the mentors and the mentees. And also week six, there's another meeting between the mentors and the mentee. Then week seven, we have nothing actually there. And week eight, we have the end of program, where you give us like testimonials, you give us feedback as well for the program. So that's how the programs work. So yeah, I think that's because everything. So I think it's time for question. See if we have any question. So this is very cool. I really love the idea of effectively matching mentees and mentors. Is there any plan to make this part of the primary Galaxy Hub? Like galaxyproject.org or? Sorry. Can you come in? Then please can you come in again with a question? Yeah, sorry. So I love this idea and I think this is a great website. And I really love the idea of effectively matching mentors and mentees. Is there a plan to incorporate this into the primary Galaxy Hub, galaxyproject.org? Yes, definitely. Yes. Great. So we link from the home and people can access this directly from the home. Yes, definitely. I think that it's also related to the other outreach project. There will be another one that is the starter kids. And we plan to link these resources. So that would be in the hub with all the things that are necessary for newcomers may be regular newcomers from different disciplines, but also community leads. So they will have their link to this Galaxy Mentoring Network so that everything is connected. Right. No, I love the idea and all the great work. But I also think that we should have that in a more prominent place in the hub. Yeah. Link from the starter kid, but also a special section, I think. How many applications do we already have? And can I sign up today already or you are still planning to work on that? No. We'll be dropping the link in the charts right now, the link to the application form. So everyone can sign up right now. And we encourage everyone to do that. So we have the link there for mentors, you can sign up right now. Thank you. Do you have already a mentor manager? Who's that? I'm worried about the person. I need to do all the work on the work. Is there anyone taking care of that? Yes, we have a network managers. Definitely Bernie, Sasun, Zella, and you. Ah, okay, good. Cool. So it's a word that can be shared between different people. Do you mention something about having meetings every two weeks? How flexible is the program in general? So would you, because it might be that some people maybe need more meetings or less meetings, how flexible is that? Okay, the program generality is as flexible as possible. We understand how both mentees and mentors can be busy or how that tasks vary across different pairs. So the embarrassed minimum is where we kept it at bi-weekly meetings between G mentors and G mentees. But then it's not set out on stone. Based on the discretion of both G mentee and G mentor, they could see that definitely you could need more time to meet and there'll also be charts between them. We have created the matrix chart channel for G mentors for G mentees. So they'll all be in a chart channel and they can create their meetings. They can share two meetings as often as they want. So it's as flexible as possible. And then we have the network manager checking in on them once in a while. Are there more questions for them? John? Yeah, maybe, have you considered, I mean, is this program maybe also useful to do something kind of pair programming so that we could also find maybe, yeah, kind of a relationship between mentor and mentee between two programmers so that they can actually program on one code base. I don't know if that makes sense or if you have discussed that, but with something like that possible or could we actually maybe also use it and integrate that in our onboarding process. So let's say we have new team members. Would you, I mean, would you encourage us to do that as well for really new team members that joining our team that we use this mentoring network maybe for that as well? Yes, actually though we didn't really talk about pair programming. Well, this is something that is possible with the German mentoring program. So actually it works, yeah. So once you apply, just like you have to apply. So once you apply, then you have the goals that you want to work on. So if the goal is like pair programming, you want to work on the same code base, like you said, it's possible. And like we said before, this is specifically for newcomers, there's new members and also people transitioning from one part of Galaxy to another. So if you're having new team, like new team member, so it's very, very possible for the person to apply and whoever is ready to mentor, the person can also apply as a mentor. So that's how it works. So it is very, very possible. Cool. We should propose that then to the PIs as well. Then. Another question. Yeah, I'm wondering, can we apply in groups or is it like one mentee is applying and be matched with one mentor or how does it work? Yeah, you can apply in groups, especially for communities or probably group projects, you can apply in groups. So you can send in an application and there's a question that covers that's how you'd want to be mentored. So if there's a group to choose that and then the mentor will take note of that. So yes, it's covered in the application. And then more questions. Then maybe I have one for the audience. Especially the developers. There are many developers here. How do you think? I mean, do you think this is useful for you? Even when you've started already and you're working in the project or I mean, pure mention already the case of people that are new to the team and for onboarding people that would be very useful. But do you think it's also useful for people that are inside or would you like to participate? How do you feel about this? Marius, I see you. Yeah, no, I think it's a good idea. You can hear me right. Yeah, yeah, I think it's a good idea. I think we really need to get people up to speed. I'm definitely going to join it. And I think, I mean, I guess just my main concern is like the projects. You know, I mean, I guess where are the projects coming from? This isn't super clear to me. Like, I mean, I may have two or three projects that I think fall into the mentorable category. But I see there's also some way that mentees can choose. Which makes sense too, but yeah. Right, Ramot and Chinonje are our two choices, the project, right? Is it the mentor or the mentee? Yeah, OK. So definitely, the basis definitely is goals, expectations. And then we're taking it off skills sets. So based on skills, you could be able to mentor across probably three to four different projects. So the mentees may not all have projects. But if they do, they have to enter it in the application forms. And then during matching, any mentor who has the skillset that the project requires can take on that mentee. But in cases where a mentee doesn't have projects in mind, mentors can suggest projects. Probably you have a project that you're currently running and then you can take on a mentee on that same project for learning and sharing experience purposes too. Yeah, only in your... And just have a question. So if the mentors have already a project, is it like publicly available? Like we have a list of projects, people would like to get a mentee. So as a mentee, you can browse already and look at how does it work. Okay, well, it is not really a project per se. It is more of like goals, like what you're intending to achieve, like for instance, very newcomer. Like maybe just to navigate, let's say you want to create a training material for instance, so that can be a goal. So you just need somebody that will guide you and also give you feedback when creating the training material. So it's going to be more of goals and not projects. So we are not really having like, you're going to contribute to this particular project. So it is more of goals, not really projects like that. So we don't really have a list of projects, but if you have anything that you want to do, there's nothing too small or too big, since it's something that's, you know, you're contributing to the Galaxy community. So it's fine. Okay, and if this is the other way around, like for instance, Marius would like to help and he can help on specific topics. So he would set some goals or it's not goals in that sense. This is more where he wants to help or where I want to help or things like that. So is it like project? Where do I say I can help? But I would like to help on this specific feature. Is there any mentee interested? Because I understood this is possible. No? Okay, I think we have, we have that covered in the application where mentors can put in areas of expertise. So there are more of areas of expertise than projects. So they put in their areas of expertise and then can be matched based on those areas of expertise because a mentee may need someone who is into computational analysis or someone into bioinformatics. So based on such expertise, we have such matches. Sounds good, thanks. So you have been entered, right? So what was your experience? Okay, that's an amazing question, okay. Yes, we've had mentors from the contributions period. I think during our application, that was when we got in contact with our mentors from the contribution period. And mostly that if not for their mentorship and their guidance would probably have found ourselves extremely lost in galaxy ecosystem because the system is quite overwhelming with there's a lot going on. And we found the mentorship extremely helpful because we're able to find out, okay, this is how to start. This is where to go next. And this is how to continue. And even in this project, myself and my co-intern, we had no cold disease and we've been able to come up with a science and that's thanks to our mentorship, our mentors very nice and as soon as. So it's been an amazing one. And I think from what we continue from here. So I think, you know, I've said most of the things there. So I think mentorship is really, really a good thing. I shall leave for someone that is joining a community like Galaxie, but Galaxie is somehow like overwhelming or joining for the first time, you know, finding the obligated resources to use the channel to go through and all that. So there are so many things like getting those. So with the help of the mentors, you can easily navigate all these things because you have their guide, they can tell you, this is the thing to do. This is the right resources for you. And that is what our mentors have been doing. Like Sheila, you said as well, we have no coding experience. I haven't code before. But with the help of our mentors, we've been able to get the right resources to share the provided resources to each and every thing that we need. And that was very, very helpful in opening those notes, come up with the websites. So I think mentorship should be for everyone in the stage you have because, you know, we cannot just know each other, it always, that is what the mentor should make. So it has been a mission. Yeah. Cool, thanks a lot. Questions or concerns or something that you would like to discuss? I guess that's enough. Okay, so thank you, Chinonje and Ramoth for the presentation and for all the work this month. And thank you everybody for joining. We will put this recording public somewhere and I hope that you join the mentor in a person. The forum is in the chat. Thanks. Okay, so before we go, please, we want everyone to provide feedback on the website. I think there are still a lot of things. So we are currently doing the usability testing. So we're going to share the link to the feedback form yet now. So we help us go to the websites and, you know, just give us the feedback on what are the things that are missing or what we can do better. Thank you. Okay, thank you. For your presentation. Bye bye.