 If you're looking for an outlining application that syncs across all of your devices, then look no further because I've got the solution. It's an application called Cloud Outliner. And so that's what I'm going to be digging into in this video. Now it is available as a download either on the Mac or separately on iOS. But there is a way that you can get it as part of the setup subscription. So I'll be talking about that in a moment as well. But let's first of all just have a quick look at what the interface looks like because it's something that I really like. It's got this really nice sort of lightweight feel to it so not too bloated with too many features. It's got just the things that personally I need from an outlining application. So I'm really pleased that I found out that this was available on setup. But as I say, I'll be talking about the different ways you can get it in a little while. So first of all, let's have a look at the app itself. So here it is, just a simple sort of two pane design. So you might not be able to see that but there's a little pane down the middle there. There we go. So we've got a little sidebar and some icons across the top and then a couple of icons across the bottom. But what can we do with this? Well, basically we can use it to create outlines. Maybe I need to just talk about exactly what those are. So I'm gonna create a new outline here like this and I'm gonna give this a name, outline one, very simple. And then what we can do is we can create basically a list. So let's think about this as maybe they might be sections in a book, they might be sections in a video, who knows. In fact, let's use that as an example, shall we? So let's say that this is gonna be my outline for a live stream or something like that. And I want to split up the different sections. So I might want to have my introduction first and then on the next line, I might want to have some content about, let's say YouTube channel tweaks, which is something that I will be doing on my live stream on this Friday evening. In fact, well, Saturday morning for me, but Friday evening for those of you in the US. So check the channel for that. So maybe I want to talk about my YouTube tweaks and in this case, I might then want to sort of indent this a little bit. I'm just gonna just do this and then I'll explain a little bit more about what I'm doing. So if I just indent this, so what things have I changed on my YouTube channel? I've changed my thumbnails. I've changed my intros and I've also changed my end screens. There we go. So that is just a little, of course I can't type and talk at the same time. So I've got the little spelling mistakes in there. But that is basically what outlines are. They allow you to just create these sort of quick overviews of something that you're doing. It could be a project plan as well. And then if I just sort of put that back in, so what else might want to talk about, I might just want to have some general chat. And then I might want to have a guest comes on. So let's say that that is the rough outline for my live stream coming up. Then you might want to add some notes in and things like this. So for the general chat, maybe I've got something that I want to have in here. So ask people to put a Q colon in front of their question, just so that I don't forget that. So that is basically how you can create outlines. And these can be as simple or as complicated as you want. Now I do have a task manager that I use all of the time for pretty much everything that I do. So that is Omnifocus. And that has the same sort of hierarchical structure. But that's a lot more of a full featured getting things done by David Allen, style of task planner. So that is what I use for all my general task planning. But for just creating outlines of things or for just little quick ad hoc projects, it's just as easy to just fire up something like this and then get an overview or an outline of what it is I'm trying to do. So that is what essentially an outlining app is. So I'm going to go into more detail of the functions of this because as I say, it's quite lightweight, but it's just got everything that I needed in it. So I'll be talking about it on the Mac OS and also on iOS as well. But let me just jump over and tell you where you can get it from. So it is available on the iOS and Mac App Store. So on the Mac App Store, it is $9.99. And that's in dollars. And then on the iOS App Store, it is $2.99 for the pro version. There is a lighter weight version that you can try out as well. But these ones have all of the features. And so these are the features that I'm going to be covering in this video today. However, if you are a user of Setapp, you can also get it as part of Setapp. And if you don't know what Setapp is, I should probably just mention. Setapp is a subscription service for apps basically where you pay one monthly fee of $9.99 and you get access to over 200 great sort of utility style apps just like this one that I'm talking about. It sits on your Mac as basically like a secondary app store if you like. And you can just go and choose the ones that you want to install. You can even uninstall them from within the Setapp app as well. And it's great for those little jobs that you need to do where perhaps you wouldn't have gone out and bought the application but because it's part of Setapp, you can just download it, use it to do its thing and then even offload it if you don't want to use it going forward. And it's also a great way to try out new apps as well. I use loads of these Setapp apps just in my day to day productivity. And it really has been a great sort of addition to my whole workflow really. Now I have got an affiliate link and this is takeonetech.io slash Setapp. And the way that the affiliate program works is you can go and get a free trial just like everybody else. I think it's a week long trial where you can try out all of the different apps. But then if you have signed up with my affiliate link then basically once you do go to sign up to Setapp, you'll get a free month and I'll get a free month so we both win. So that is just how the affiliate system works for them. So that is the place that I would recommend getting it from. And so yet you can definitely go and get your free month of Setapp with my affiliate link which I'll leave just down here just in case you forget. And of course I will be linking into it in the description as well. And to the regular place you can buy them from the app store just in case you're not interested in Setapp. But let's have a little look at the different features that we've got in here. So I did just sort of fire through this quite quickly just to sort of demonstrate but let's come into here and let's say we wanted to add in, I'm clicking in my little preview window I should be clicking in the app that would always help wouldn't it? So when you are in the outliner like this it works really well with keyboard shortcuts so you can just basically fire through this using your keyboard. But I'll show you the buttons just to start with. So basically the way this works is we've got this little plus icon here which is a way to add a new little action. You can also do this by pressing return. So if I do that it's gonna add a new task or new entry underneath. I'll talk about different list styles in a moment as well but that's just added a new task or entry down below. You'll notice that these all do have check marks on them so you can just sort of check these off. So if it was something that you were going through on your whatever it is you were doing in this case on my live stream I could be going through and checking these off and you'll notice that where you've got a parent which is the top one and these are kind of like underneath that particular parent so these are the child nodes or child entries. You can see that if any one of those is unchecked then this one up here remains sort of still not completely completed. Completely completed. Still not completed. If I click on this one though you'll notice how it changes to checked. So that's how you would do that with a sort of hierarchy. You can also expand those in and out like this. So just adding that little plus icon adds the new one beneath. But if I wanted to add one of those child nodes then I could do that in a number of ways. I could either take this one that I've already created so let's just say that I do want to do that. This is guest one. So I'm gonna list my guests and have some notes associated with them. Then you can either use this one to sort of tab that back and forth so you're just sort of moving it in and out. You can see what's happening there. Or if I wanted to do it from here I could come down here and instead of pressing the plus with the sort of down arrow which is a new row I could click this one and add a child row like that. And you can see it's just added that one directly underneath it. So let's call this one guest two. You can then just sort of drag these around. So if I want to add guest one above guest two like that you can do it that way. And then if I wanted to go back to just a completely new sort of new row not a child row then I could use this key here to add a new they call it an art row which is sort of one up from it. So that's the way that you can do that. There is obviously keyboard shortcuts for all of these. So shift return is for the new child and command shift return goes back to that top level of the hierarchy like that. You can also move things up and down using this button here and move them back down again. But as I say you can just sort of drag and drop these as well. So that is basically how you add the different elements to it. Now in terms of the actual outline itself you've got this, you might have many different outlines. So you can just keep adding new outlines to here as you wish. And then you might also want to organize these. So there is a folder command as well so that you can add a folder and then you can just sort of drag these into a specific folder as well. So if you wanted to collect these together maybe I'm going to do a list of all of my live streams and just keep all those together in one folder of my live stream outlines which I'm going to try and be a bit more planned about. So there is that. Now when you are in a particular outline you do have some options. So for example, the format, you can change things like font text and text color and things like that. You can also do that from up here as well. Now in the view menu you can also change this numbering style. So at the moment I've got the check boxes. So I might want to hide the check boxes. If this isn't going to be something that I'm going to check off as such it's just going to be a list. Then you might not want the check boxes. So you can see how you can just take those off. And if I come back into view then I might want to change the numbering style. So have some sort of numbering like this or another numbering style would be like this. These are just sort of typical ways that you might number these sort of hierarchical lists. And by the way, you can just keep adding in more sort of child levels to this. So you can see how that sort of propagates that numbering system. And then let me just have a look at one other thing that you can do in here. So then you can also filter if you have got those check boxes enabled. So let me just show the check boxes again. And let's say we've got some of those checked already like this, that's probably a bad one because there's only one thing in there. But then in the view you can also filter by showing only the checked rows or unchecked rows. So if you were doing something as a list and you were using this as some sort of lightweight task manager then showing only unchecked rows would just show you everything that you've got left to do rather than all the ones that have been completed. And you can do the opposite. You can show only the completed ones. If you wanna see how much you've actually completed. So those are the different view options that you've got. Now these things can be set up. So if you have a specific way that you use these sorts of things. So you are always creating lists or always creating checklists. You can change the defaults that you have for your checklist. So this one you can see how I've changed it. If I go into this new outline here then this will be of the just the standard format. So you can see that we've lost the numbering there. But if you want to change this you can easily do that. If you just go into the cloud outliner menu in the menu bar, click on the preferences then we've got some standard things here. There is by the way a dark and light theme. It's a defaulted to dark because I use dark on my system. So it's just defaulted to that. But there is a light theme if you are one of those who likes glaring white application windows. And then you can also see it's got the modification date of the particular file here of the particular outline rather. So you can toggle that either on or off. So you can see how that's just toggling that on and off. The synchronization method. So it does sync over iCloud that is the default. But there is also an outline server. So if you want to sign up you can sign up to use their own server personally. I'm using iCloud. I find that that has been working fine. You can also sync it with Evernote if you are someone who is still hanging on using Evernote. And then down below you've also got the default document setting. So this is where I was talking about the different ways that you can have it just as a default. So we've got checkboxes shown as a default but you might want to turn that one off or you might want to show notes only for selected rows or adjust the row heights to fix text. And then you can show the different numbering style. So these are the different numbering styles that we had before and changed the text. So if we did want it to just default to this numbering style then we can have that. By the way, this show I skipped over that. The show notes only for selected rows. What that does is if I just create a new note with this default, just totally skipped over that, I beg your pardon. That is where you've got notes that are visible. So if I create a new checklist now and I'll give you an example of that. Just call it example, struggling for names here. So this is a row and this is another row. There we go. Now if I was to add a note onto this. So this is the little note field here. You remember we did this before. This is a note. What it's doing now is you can see how because I've got this row number three selected or row number one selected I don't see the note that is associated with row number two. Whereas if I click on row number two now you can see that the note appears. However, the behavior that I had before if I just take off all of those filters. The one here that behavior that I had before was that you could always see the note. So if I click through these you can always see that note associated with that particular row. So that is what that setting was apologies for just totally glossing over that one. And then there is also this shortcuts section in the preferences as well. And you can see all of the different shortcuts and you can really just operate this totally with the keyboard. There's no need to be going up and pressing buttons in the menu bar. The whole way that these outliners can be really quick to work through a, you know building up a draft outline of something or a project outline task outline or whatever it happens to be is that you can sort of do it with your hands just totally on the keyboard. I'm not even gonna bother. Believe it or not setting up stream deck shortcuts for this because the whole point is it's a text-based and keyboard shortcuts based application. So definitely recommend I'm not gonna go through them all but definitely recommend going through all of these different commands here and just checking out what the keyboard shortcuts they are because you'll be quite productive, quite productive if you can master the keyboard shortcuts as with lots of text-based applications. So that is just an overview of the different functions. That was quick, wasn't it? There isn't many functions in it but it's a really good lightweight outliner. You can by the way, just talking about keyboard shortcuts so you can just navigate with your keys forwards and backwards up and down with the arrow keys. Tab will take you over to your different outlines in the sidebar so you can navigate between those. So as I say, yeah, you can just sort of fly around it with just your hands on the keyboard. But let's have a little look shall we at the iOS app and we'll have a look at it on the iPad. And the thing about this is it does sync. Now it's not an instantaneous sync necessarily. It does sync periodically but very, very quickly I should add but if you do just wanna force the sync then you can always come down to this little button just down at the bottom here and you can click on that one and it will just force that syncing to happen. So let's have a little look now over on the iPad because all of our notes now that I've just created on the Mac have actually synced. So there they are all on the iPad and if I just come over to my iPad and get my little mouse up on my iPad you can see that we have actually got all of those things so there are the things that I've just created. There are some not keyboard shortcuts but gestures that you can use on this. So if you want to just move things around you can literally just swipe things forwards and backwards to sort of slide them over to different levels in the hierarchy. So that would be the same as using those sort of indent commands that we had on the Mac whereas here it's just literally the swipe of a finger. Same goes for the sidebar so you can just sort of swipe things in and out of folders or you can move them up and down just by dragging them. He says as it's not to quite dragging it. Oh, I tell you what it is. I've got to click on this little button here. This is the difference. Click on that button to organize and then now I can just sort of drag things in and out and slide them where I want them or you can just sort of delete them from there as well. Click on done. You do obviously have the keys here to do it manually but one thing is as well all of the keyboard shortcuts if you are using a keyboard with your iPad then all of the keyboard shortcuts from the Mac do also work on the iPad which is absolutely essential in my view because once you get the muscle memory you just want things to work exactly the same across all devices. So really pleased to see that they've built in all of those keyboard shortcuts. So when you're using a keyboard with the iPad it will just work seamlessly and you'll be right at home with it. Incidentally, if you are looking for a keyboard for your iPad and you like to travel light then I can highly recommend this folding keyboard. It is in my mind the best folding keyboard and the reason why it's the best is because when you open it out it does actually turn into a completely full-size keyboard and I did a video all about this so I'll leave a link to that up in the top corner but yeah, best folding keyboard on the market in my estimation. So that is basically what it looks like on the iPad but you can also get it on iOS as well on the iPhone so that is a sort of more lightweight version but still has all of the same functionality and once again, those keyboard shortcuts do work. So that's all for this video. If you found this useful then definitely go and hit the like and subscribe button and if it's really useful then you can always head over to buy me a coffee and support the channel on a one-off or ongoing basis over there as well. I'll leave a link to some more of the setup videos that I've done over on the left-hand side. I'm a bit low down there aren't I? So until the next video, have a great day. Well I go and adjust my camera settings for this scene.