 The message live now, Chair, very much. Thank you. Good morning members, officers and any members of the public in the public gallery or viewing the live stream. Welcome to this meeting of the grants advisory committee. My name is Councillor Sue Ellington and I am usually the vice chair of the grants advisory committee. However, the usual chair, Councillor Josephus is not with us today. So I will be chairing this meeting. Those in the room are reminded that the meeting is being live streamed and as we are not actually in the chamber, we will endeavour to remember to identify ourselves in order to make sure that you know who's speaking. May I ask if anyone joining us remotely to ensure their cameras and microphones remain off unless they are addressing the committee? Right, Lawrence, can we have Apologies for Absence please? Thank you, Chair. So two Apologies for Absence today, one from councillor Sneeta Hans-Raj and the other from councillor Josephus Hales. As you stated, councillor Dr Martin can't kindly step in and substitute today. Thank you. Would it be advisable if we just identified ourselves soon as we go to the live stream? That's a great idea, Chair. Yes. Hello, Chair, councillor Martin, Garner, Member for Histon and Eamington. Leslie McFarlane, Development Officer for Health and Well-Being. Where are we going? I'm a development officer in the community team. Thank you. I'm Mounting, Project Officer in the Development Team, in the community's team. Councillor Peter Sandford, one of the members for Kesson and Papworth Ward. Bill Handley, one of the members for Oberyn-Wingham. And it's Laurence DeMarie Hyman, Democratic Services Officer for the committee. Thank you. Item one, we've dealt with two declarations of interest. Do any members have interest to declare in relation to any item on this agenda? Sure. So slightly unusual situation as obviously I'm not a decision maker, but I am an active member of Little Shepherd Cricket Club, Board Member, et cetera. Even though the club has submitted an application whilst not required to withdraw, following consultation with Chair and other parties, I think I will step out of the room while you discuss that application. Thank you. Any other declarations? Moving on to the minutes of the previous meeting, has everybody read the minutes? So would you like me to do it page by page? I find comments on the minutes because I wasn't looking at this meeting. Right, I'll abstain whenever. Anybody else? They look accurate to me. So can I sign these? Correct. If I may, I have an amendment to bring to members. Regrets be, we have two applications from Campbell and Church. I have admitted one from the minutes. And if possible, it would be great to amend them to reflect that the £425 application from Campbell and Church for the Bereavement Cafe, which is referenced GZKLMCHT, was approved by the committee. Thank you. Are we happy that that amendment should be included? Just for clarity, it was included in the decision notice and the funding has been granted. Yeah. Fine. Yeah. So we've done the minutes. I've got approval for that. Any public questions? None received, Chair. Good. Right, moving on to item five, which is the community growing from all grants. Can I? That's me. That's you. Lizley. So as part of the council's approach to address the cost of living crisis, we wanted to help establish a sustainable food network to help people access the local resources or even get communities involved in growing their own. So to help achieve this, we have created a small grant to help support community growing projects. So local groups and organisations can apply for grants of up to £500, and this is to help set up their own projects. So the funds can be spent on buying capital equipment, such as forks, spades, compost seeds, shovels. And for the purpose of any small community projects, it could be raised beds or it could be just turning over a piece of community land. We've set aside £5,000, which should help fund 10 new projects. But if there is demand that's greater than that, then we've got the potential to extend that grant or the budget. So what we're asking Gap Today really is to approve the scheme so that we can help next week, which follows on from the good to grow week that's happening this week. Thank you. Questions. I had one question if I may, and that is that you're going to make a decision within two weeks of getting an application. Now, how is that process going to work within this committee which only meets once a month? So it will be an officer decision. So the funds are small. The application will arrive. We are planning to score each of the questions out of 10. And then what we'll do is at the end of each month we'll go back to GAC, the decision-making process. Sorry, I thought Councillor Sanford first. I think I was wrong. Groups can apply. We actually defined which groups or is it pretty much open? It's open, it's a community group, but if they're not constituted in any way they would have to go by their parish council. So we will be asking the parish council to support them and any funds that are transferred would need to go to the parish council and not to the group directly. What you can. We'll be reporting the decisions to grants committee after the end of the month. Yes, we will at the end of each month. Any other comments? Just to say that there's a need for speed on this, isn't there? That's the point. The condition of the grant funding is that the money is drawn down quickly, which is why this officers are proposing this route. I think one of the nice facts as well that it's spring so people want to get things going. Now it's actually a fact. Absolutely. I agree entirely. So any other comments? Anybody? Are we content to go forward with this? Yes, absolutely. I'm a bit reluctant to say too much because, of course, I've been involved in the discussions leading up to this because it's come out of the community screen. I think it's a lovely scheme. Let's let's watch it grow. Is that an intended plan? Unintended, I'll show you. OK, so we agree. The community growing small grants should go forward. Moving on then to item six, which is the community best. And can we hear from Emma in the application? Four applications this month. A monthly fee of £106.06. Just a flag that we've got a 2% inflationary uplift. And then you can just pot and buy a density pot. The other two funds that we have in the community are their plans and the cost of living funds are being rolled over. So on to page 19, we have the first Hardwick and Highfields scouts group that is attended by around 85 young people in three sections, which are the Beavers, Cubs and Scouts. The group owns the scout huts, along with the local guides group and the land is on a long term lease from the parish council. We've checked with the applicants and there's around 70 years left on this to run. So it's quite a long term lease and their plans are to improve the insulation and durability of the scout huts by cladding it, cladding the existing wooden building. So funding of £6,320.06, including VAT, is needed for materials and delivery costs. And £2,000 has been requested from the community chest. They have said that the shortfall can be met by themselves. They've done a lot of fundraising in the past and they continue to do this. That's all detailed in the application. The parish council are in support, but have said that they do not have any funds to provide towards this. We have support from councillor Toomey Hawkins and councillor Lina Nieto. Thank you. Thank you. Gentleman, really it's thoughts. But one of the justifications of improvement of energy efficiency just seems to be a bit odd that stone tallying would actually have much impact on energy performance. But has that been confirmed and how it will? I mean, I thought that any kind of additional cladding would obviously insulation last briefing and all that kind of stuff. And it sounds like they've looked into this and they've considered green options in the past, including electrical timer switches. So I think it seems like they're quite switched on when it comes to energy efficiency. I can't provide any more, but I believe that it's... Not much left. Anybody else? She's not clear to me who actually owns the building. Is it clear? I'm miscellaneous. Yeah, it's the scouts and the guides that own the building. They actually own it. They own the building, but the land is owned by the Paris Scouts. Ah, OK. It's a long lease. Yeah. I think them and cycle. Peter. Yeah. There's a gap between what's needed and what's requested with the Paris Scouts and not contributing over 4,300. It's possible that scouts and guides will actually be able to raise that amount of money. They have already said that the shortfall can be met by existing money raised by fundraising in the past. But you don't have time to spend more fundraising. Yeah. Can I also ask, Chair, what we've done in the past with Scouts and Guide? Have we supported the Scouts and Guides before? No, it's not. OK. So are we content? Let us go forward. Nods from all around. Thank you for one more question. Is the kitchen building used by others? Is it just a Scout building? It's the guides. I'm not aware of any other groups that use it. I don't think they've put that on the application, have they? No, so... It's five different Scout groups. There's quite a lot of children that do use it. Yes, there's 85 Scouts and it doesn't say how many Guides, but presumably an equal number. Possibly. You never know. That's like it's fairly well used. We all agree. OK. OK, 21. We have an application from Bar Hill Memorial Garden Group. They formed in 2009 to resurrect the previous garden that was lost when the Worship Hall was built. This new garden was all funded by generous donations from the local community. That includes the Parish Council and the Nitsunapa Chesa Group. The present garden is situated between the Octagon and the Parish Council offices and is owned by the shared Churches' Ely. It is maintained by a team of 11 volunteers and provides a place for the community to come and reflect, including those that have experienced bereavement. Any local resident can buy a plaque for £110. And what they'd like to do is replace the 72 oak, regional oak sleepers on the two upright beds. That are starting to rot, so if you look at the picture, you can see how it's sort of, you know, you can see some sort of damage and sort of wear and tear to those sleepers. What happens is obviously those existing memorial plaques will need to be removed and then obviously put onto the new sleepers. Total costs are £4,400 and £2,000 has been requested from the community chest. And there's a list of the work that obviously is involved in that work. They're well on their way to secure in the short form and that includes £500 from the Parish Council and we have support from Councillor Bunty Waters. Thank you. Thank you. Any comments, gentlemen? My question was, who owns the actual garden? It's maintained by volunteers. Is it a Parish Council initiative? It's a charity. So the Memorial Garden Committee have confirmed that they will be purchasing, owning and maintaining the sleepers. So I believe that would be for the rest of the garden. You know, the bits that they put in themselves. Who's taking ownership of looking after these? That is the Memorial Garden Committee. And I have a question. Yeah. Do we have policy regarding maintenance of existing structures as compared to providing for new generally? Do we expect existing structures to be maintained or rather than? This is basically maintenance rather than improvement. I just wonder what policy was on issues where there's a maintenance rather than an improvement? If there is any. Criteria, we always say that, you know, obviously the maintenance, you know, in this case, they would need to purchase, own it and maintain whatever's purchased. So that there is something in our criteria that sort of mentions maintenance. But I don't think it goes any further than that, really. I think it's just something that, I mean, they said that they will. But I don't think there's anything. OK. So it's not contradicting with any government policy. That's the thing I was going to check on that. I'm not aware of. I can check. I can check, of course. I guess my question is there's this team of volunteers, there's a committee, but do they have what we ask for a bank account and a properly established organization? If you see what I mean, what I'm trying to get that table in the top says documentation status. So we obviously we check, Jane checks this, that we have safeguarding, we have quotes, we have accounts and a mission statement and they obviously provide their bank details. So once we get applications from small community groups and the parish council would hold those funds, you know. I don't know. So yeah, this one's fine. I have to say that 4,400 for the pretty all the work that's described here seems a lot of money. And when I was scrolling down to start with, I thought all they're going to be asking for 200 quid, you know. 2,000. Those chunks of wood are quite expensive. Well, yeah. 17,000 oak, 70 years. And the other thing that slightly worries me is that it's an as councilor Khan said, this is maintenance. Yes. And, you know, the parish council would have known that this was deteriorating and they can precept for things. And I'm just a little bit concerned that this is almost passing the book to us for quite a substantial sum. If it's 200 quid, I wouldn't be talking. He's saying anything, but it's too grand. It's a lot of money. And I'm just not convinced really about, sorry, I'm not. I think the parish council should be paying for it. Is that a? It's a fair feeling. A lot of what they've listed is labor, which presumably volunteers. It's only sleepers and materials, I think they need to pay for. So maybe the second quote for materials. I don't know if we've got John Williams on the line. I don't know if he's got a feeling to speak or maybe just hold his council. Good morning. OK, good morning. My view on this was that I mean, you get we get requests for replacement of, you know, for example, lawn mowers. If when they need replacing, we get, you know, we get asked to fund repairs, you know, people's kitchens need replacing. I don't see any difference between that and what we're being asked to do here. So I was minded to agree to this. And I've yet to see a link between it and the parish council. It's not not there. I think people are trying to read and think into it. But at the moment, from the information that Emma's provided, I can't see this link direct to the parish council. But anyway, we do we do fund, you know, repairs and refurbishments. So it's not a case, you know, that we only fund use you things. Anyway, that's my view. So I am minded to agree to this. But if someone can persuade me otherwise. Thank you, John. Emma, I was just about to say the same thing. Obviously, looking at our criteria now, the activity or projects in our criteria, it says that it should be one of the following, which is improvements to community buildings and spaces or repairs to historic buildings, monuments or memorials, which obviously is this case. In terms of the parish council, they've provided substantial funding in the past when it was all set up in the stages. So, yeah, yeah. So are we happy with this? Yes, I'm not. I'm not going with it. I would comment that in light of what I've seen and and the fact it's not actually a parish council, it's churches that are funding it. And so I really just wanted to check what the policy background was because I wasn't sure. And in the light of my third up, I think. And particularly at the top of it, funding is actually being provided by their own sources or people that other other sources. Thank you very much. So we're agreed to agree to that one. And we move on. How much? I think. So page 23, Little Self, it's great. It has been in existence since 1877 and it operates from the whale recreation grounds. It's got two adult cricket teams and four junior teams, including one girls team. And due to it's been very successful and it is continuing to grow, which is obviously a really good thing. And what they'd like to purchase is a new batting cage and nets. You can see in the picture what this looks like. And this helps to develop players and coach the juniors. It can also be used by these teams when they can warm up. Total cost of the cage and net is one thousand nine hundred and eighty nine pounds and ninety four pence. This is being requested. All of this money is being requested from the community chest. This also includes a delivery cost of one hundred and eighty nine pounds and ninety five pence. They have said that the current time there's an offer on this product. But they would like to apply for the maximum cost, just in case this this online offer expires. And obviously they would refund us if they were funded that that difference. The parish council have confirmed they support the project. They do have nothing. They have said that there's nothing left in their budget at the moment to add to it. And yeah, we got support from councillor Peter Fain and councillor William Jackson. Thank you. Yeah. Any comments? I personally think it's a worth worthy cause this. Going to encourage people to play cricket, particularly young people. It's all for the good. The only question I had was storage. Because obviously it's not going to be house and left in on the field. For the 12 months period. I don't know if it sort of if you can sort of collapse it into it. It looks like it'll take a part to be having a year. Lawrence would know more than obviously when he comes back. Maybe we'll just ask Lawrence, but I just would want to be sure that they aren't going to sit out there and rot in the snow. The thing is probably I should imagine it's obviously the metal is probably going to rust. I should like I would think they probably pull apart and you can store them flat. But it is a consideration. Imagine that they dismantle completely into into struts and things. So it'd be quite a small net. I know from. But I don't know. I'm not the quickest delivery. Otherwise, wouldn't it? I know from the children that go to attend football clubs, obviously with nets, you have to be careful of rabbits chewing them. They sometimes, I don't know if this is the only one you need to sort of run the next little bit of house. Well, yeah, OK, but we're happy with that. We're happy with it. Yeah, it's a lot of effect, Lawrence. Yeah, yeah. Do I think. In the moment. We need more advice. Just a little bit. And that is storage. Of the next during the closed season. Sorry, just for my clarity, you asking me is capacity. OK, so currently at the Whale Recreation Ground, we just have some space offset to the side for the nets to get rolled into. I mean, the products we've gone for is quite durable, very weather resistant, has no impact on the general public's use of the recreation grounds. We already have nets there, et cetera. So yeah, it's just this should. OK, yes. We are agreed. I mean, just a clarification. Nothing might put you in trouble. Right, thank you very much. We're agreed. We have a second Bar Hill application. You say this is page 24, which is the Bar Hill Community Association. You'll remember them from last month. They go to a group. They'd like to offer an afterschool club at Bar Hill County Primary School based on the first LEGO League. Obviously, it was deferred for a few three reasons, really. And the first was whether the children attending the club are related to Bar Hill County Primary School, or whether it's open to all children in years five and six in Bar Hill. They have come back and said that in the initial instance, it will be limited to year five and six from that school. That's your primary school have already been approached with a view to running a similar club in their school, too. And I think their plans are to grow to other schools, depending on the success. The second point was clarification on who will fund the club going forward. We've been told that this going forward would be costing less than £300 a year. And the applicant would work with other schools these schools to obtain a regular sponsor from local businesses. This is apparently common practice in the Peterborough area. That's what they do. So the bulk of the cost with this application is actually for the initial purchases that we've held in the application. The third point is whether the LEGO equipment will be owned by the school at the end of the project. And if so, could this become the property of the Bar Hill Community Association instead? That the equipment will be remain with the applicant, not with the school. They're happy to do that and that the robots will be loaned out to Bar Hill Primary School and any other schools wanting to participate. So I hope that satisfies that. Those concerned that funded or requested was £1,806.74, thank you. All right, gentlemen, are you satisfied with the responses you've got from your questions? Have questions? Yes, I have a question. I think we are in agreement. Thank you very much. Thank you. So. That brings this meeting to a close. The next meeting of the Grants Advisory Committee is on Thursday, the 27th of June. We seem to miss out on May. I'm not quite sure why, but we do. And we'll be held in the Chamber at one o'clock. Well, I'm one o'clock, very. If I think the details of the meeting, we can discuss further outside of the information at this point. Thank you very much. Thank you very much for your attendance. Can we close the last yet?