 Hello. Welcome to our webinar on how to get the most out of online conferences. My name is Simon Clark. I am the EGU's committee programs coordinator. Today's webinar structure will focus on our three speakers initially. And once all speakers have finished, we'll start with a Q&A session. If you have a question, please enter it by clicking on the Q&A tab at the bottom of the screen. There you can also upvote questions. So questions with more votes. I'll have more bias to asking when it comes to moderating the questions. Although we will try to get through all the questions asked in this session. This webinar is also recorded and be uploaded to our YouTube channel, European Geosciences Union. So first I'll introduce our speakers today. We have Peter van der Beek, who is the EGU program committee chair. We have Martin Rasmussen, who is a managing director of the Perlecos, the EGU 21 meeting organizer. And then we have Anouk Binyas, who is the EGU's new level early career scientist representative. So to start off with, we'll be briefly speaking. So if you'd like to begin, Peter. Okay, thank you Simon, and I'll just share my screen. So welcome and good afternoon, everybody. As Simon said, my name is Peter van der Beek and I have since a bit less than a year the EGU program committee chair. And so what I'm going to say about virtual conferences is obviously going to be very strongly collared by what we are doing for VEGU 21, our General Assembly this year that will run over the last two years of April. So I will make just some comments on what our guiding vision for virtual conferences is now and in the future. I will talk about the value of virtual conferences, but also the challenges that they pose. And while doing that, I will focus in particular on issues of accessibility inclusiveness and sustainability. First of all, our guiding vision. And I think an important thing really is that virtual conferences haven't started with the pandemic and they won't stop with the pandemic. The current pandemic has only accelerated the movement that had already started. I had been thinking like many other organizations about virtual or hybrid conferences, mostly obviously be from a sustainability viewpoints. And obviously the thing that happened last year was that this went from a hypothesis of how would virtual conferences or hybrid conferences look like in the future to in six weeks time, are we going to cancel the General Assembly, or are we going to bring it online. So there's been a clear acceleration of that movement, but it's my clear view that the virtual conference are here to state you're not going to go away. And that means that in the going into the future, we will need to find the balance between in person conferences, virtual conferences and hybrid conferences, there will be situations when an in person conference is the best solution, there'll be situations where a virtual conference is what we want to do. And this is really I think one of the challenge that we have to work on and find out what organization is is the most suitable for what circumstances. And the reason for that is that virtual conference clearly have advantages they go quite away in solving problems of accessibility inclusiveness and sustainability, but they also pose other challenges in these and other fields. So, for the rest of this contribution I just like to walk through some of these values and challenges of virtual conferences. So, values. Well the first one we've seen I guess in the, in the last year during the pandemic, these have really been the platforms for scientific exchange and networking and the continuity of scientific communication. Many organizations have decided to cancel their meetings in over the last year. Others have decided to bring them online. And you decided last year to bring the General Assembly online on very short notice and ran sharing geoscience online. And I think the response to that has been overwhelmingly positive and it was important for the community that this sharing and scientific communication continued even during very challenging and difficult times. More in general, however, and looking again forward into the future, what we've seen is that these virtual conferences are more accessible. And this is, for instance, for students PhD candidates early career researchers researchers from low and middle income countries, because of in general lower registration fees absence of travel costs. And in particular when targeted fee waivers are in place we've seen this last year, again during sharing geoscience online which was totally free and we have the highest participant number ever in the General Assembly. This year we've put in place targeted fee waivers for undergraduate and master students for researchers from lower and lower middle income countries and for PhD candidates from all middle income countries. And to foster that accessibility virtual conferences are innovative we can experiment different ways to communicate science and move away from the traditional oral poster format. Last year, we ran all the scientific sessions as chat sessions this year and I'm sure Martin will talk about that in more detail we will run them as virtual Pico sessions. And this allows us to just, yeah, try different things and experiment with communicating science differently. And that also that single presentation type that we've been running last year and that we will run this year means that the meetings, the conferences are more equal, and therefore more inclusive. The other thing that we noticed clearly last year with the chat scientific discussions there was a much lower threshold to participate in the scientific discussion and the scientific discussion became much more diverse and we had many more people. In particular also really career scientists joining in the scientific discussion and discourse. So career advantages inaccessibility for people for instance with motion and hearing impairments science virtual conferences can be more tuned to neurodiverse people under certain conditions and this is something we need to work on is to find how to make them as accessible as possible. And finally, obviously, virtual conference are more sustainable by avoiding carbon emissions resulting from travel in particular into continental travel and on site activities, such as running the conference center hotels restaurants etc etc. And to offset that against the carbon costs of live streaming and bandwidth, etc. But overall, the budget is clearly very positive for virtual conferences. So, what are the challenges. There's some here. First of all, I think there's a real challenge with engagements. It's much harder to fully engage in a conference while you're sitting at home, especially in a pandemic lockdown setting. When you're away on an in person conference, you're away, you're there and you can spend really your whole day there and continue networking in the evenings and over meals in a restaurant etc. And if you're sitting at home and you have to do your household make your own meals maybe take care of your children who cannot go to school, etc. etc. It obviously becomes very much harder to to engage in that conference. A problem that we've run into, and which was actually much, much harder to solve them than everybody thought I think is that of time zones. Again, in an in person conference, people go there, they deal with their jet lag. And there's a single time on which the conference runs. This is obviously a much bigger problem in virtual conferences and I don't think anybody has found a fully satisfactory solution to that problem yet we've seen different organizations experiment with different planning and different scheduling we've seen AGU trying to run a global scheduling of their meeting. We will not do that we will keep VG 21 on European times. We've tried to develop tools to help us with our scheduling to make the scheduling as friendly as possible to people in different time zones. But but again this is a this is a real challenge and something we're looking into how to solve this. These two issues lead I think to fatigue zoom fatigue is the is the buzzword at the moment but I think there's definitely something like virtual conference fatigue to we see this in declining participation numbers in virtual conferences and we've clearly seen this over over the last year. And that is also linked to the fact that networking is much less organic and much less simple to organize them at in person conferences this needs a concerted organization effort from the conference organizers. And that is also linked to the to the issue of serendipity there is just so many less possibilities for chance encounter so we have to create these possibilities. And finally, while I said as a value of virtual conferences that they are, they can be more accessible there are also clearly accessibility issues for people with visual and hearing impairments. They're very strongly visual virtual conferences and so if you have a visual impairment that's that that can be a real challenge to deal with and this means that these challenges require innovative conference designs guided by the need of virtual conference and I think that Martin will go into that in more detail. So I might just leave it here and we can move to the next speaker. Excellent. Thank you, Peter. If you have questions for Peter, please drop them in the Q&A and we'll get to them after all the speakers have finished. Up next, we have Martin who will be speaking for more design perspective. Martin, if you'd like to begin. Hello, Simon, and welcome everybody. Thanks for joining this webinar. And please make use of question answers because you can already, or you can still be part of the organization process Peter and I are here so if you have good suggestions we can still incorporate them. I will now also share my screen. I have prepared some slides for you. Okay. So my perspective as a conference organizer is more from a design perspective and also here what were our challenges and what are our solutions. And what will also stay after the pandemic and also in hybrid conferences. So, I take the opportunity of using also where Peter ended, namely with the EDI from the design perspective, namely when we talk about equality and Peter already mentioned that we did it last year and this year in a way that all presenters get the same chances to go there more a bit, a bit more into detail. And the good thing is that in this V Pico format, which is applied to really almost all sessions, yeah, especially the scientific sessions all scientific sessions run V Pico. The good thing is that it's not a it's not a distribution between those who can show their face get some dedicated time whereas the others have to share the rest of the time with their poster, but here everybody gets the same chances and this is mainly a two minute pitch. And we often got the question Okay, why is it only two minutes, I was used to give my 15 minutes presentation in the past. Yeah, but the idea is you're totally different it's not to give a full presentation it's only to give a pitch. And to be honest, every scientist should be able to summarize the essence of their work within two minutes. Anyway, because in principle, it's from a student and to a Nobel laureate or everybody gets just a two minute pitch. But then we have these 90 minute time blocks and in this 90 minute time blocks we have. We strive to have up to 20 v Pico's of course sometimes is one to less but in general it's 20 Pico's. And then after these 40 minutes of two minute presentations, we have another 50 minutes inside the time block. We have a discussion and we even leave the discussion chats the break or chats on for another 30 minutes which gives us literally 80 minutes of discussion time per time block for 20 Pico's. This is actually more discussion time, because in Vienna, when you join an oral session. We do not talk about posters because they do not have dedicated time at all. It is a general networking, which is sometimes great, but it's no dedicated time for for an oral session you have three minutes normally we say okay you have three minutes which is 12 minutes presentations three minutes discussion. And but that's for a single presentation and even if you're not too much interested in this specific presentation you have to wait for the next presentation and if this is super interesting to you. We have three minutes to discuss with that presenter here, and we have in principle just from the math, four minutes, her single V Pico we have 80 minutes for 20 Pico's. But you could also say well, but if I'm in particular interested in a special V Pico, I have in principle 50 minutes, I can talk to an, to an, to an author. We really encourage everybody to take this opportunity to not wait for others to give you a slot for the discussion, but to grab the discussion yourself to simply say I'm interested in that particular presentation. So, go find the author, the pitch was excellent, and we have text based breakout chats per abstract, where you can meet the particular author and ask your particular questions. So much more time actually great chance for discussion, diversity and tear down some barriers that Peter already mentioned that we really made the experience and that was very good feedback last year from early career diversity and career stages but also gender diversity, and also in terms of the level of English knowledge that these text based chats and doing a lot of things in text based actually helps a lot. It lowers the burden to ask question and great thing is you have written out text this can be read by software, you can scrolling back in time because you in a text chat you can scroll back and and and watch again the question or the discussion of five minutes ago. And regarding inclusiveness Peter already mentioned also that we have these waiver program and we also have no no traveling and we enlarge the target group. But it's also great because our two months period of display time where we say okay the conference is the one thing. If you're scheduled for Monday afternoon during the conference and you have your two minutes pitch. That's already great because you raise awareness and you meet then the people in doing this 50 minutes of discussion time in your breakout chat. And you can take this much much further, we have two full months where you can upload this play material, people can watch it can be any any kind from a video to power presentation, or anything, and people can watch it people can discuss with you yet they can comment on it. And people can already start reusing it and working with it and also helping you maybe even to to improve it. The design so this is this is really something I think in under these headlines. There's a lot of positive effects of such a virtual conference. So regarding open your science. I mean this is one of the key issues in nowadays, open your science, and the display materials in the past, we have provided this since 2009, the possibility to upload this limit years. This was used by almost 10% of the presenters in principle every year the same. There was no real motivation to upload anything until 2019. And in 2020, we haven't received from all 1818,000 abstracts display materials, but more than 60%. And in 2021, actually, since this is now really the the essence of the of the whole conference and so on, we really expect much more content, maybe not 100%, but we hope that that authors really take the opportunity. And we have seen that most often this content is CC by of course we allow that people say no no I cannot go CC by with my data set or so I must keep it as a normal also copyright with all rights reserved. And then it will it will only be visible to conferences to conference attendees, but if you make it CC by it will not only be available for conference attendees during two months. It will go on to you just fear and everybody can can see it. And actually the display material is available 24 seven. And that is also great, especially if you come from a time zone where it's not possible for you to follow you 21 or any other virtual conference for the entire full week or so. And that last year was commenting options and this will be not only be provided this year we will also encourage people to make more use of this that you really say okay great even even weeks before the actual conference start. I have my display material on I enable commenting, and then I get feedback from the community from my colleagues, I can answer to this I have a discussion maybe I will even, I will even improve my display material. So this is all input for your presentation actually then you have during Egypt 21 your pitch, and there you can actually already bring in all these new insights you got from the commenting. So this is really an opportunity I think for open science. In principle, to be honest, in the past everybody always said I would like to have an oral I would like to have an oral. Well, everybody can have an oral now. Because you simply record your or you simply record your talk, and you upload this as display material, and then you really have the stage you want to have and you can, can really use rich media content, and because often complex scientific methods or methods are very difficult to explain if you only have a PowerPoint, but here you can use rich media content, and I think this is a particular a great thing. Of course, all these things are technical achievements of the past years or of the 21st century, which is not in particular something for virtual conferences. Of course also for in person meetings or hybrid meetings, but the great thing was that the necessity that people had to go along these lines to make a virtual conference possible, raise the opportunities, and this is a learning curve for all of us. And maybe people get used to it, and then they take this further, this experience further to the future where we have in person meetings again or hybrid meetings, whatever. And I think that this was a great motivation. Also regarding networking, one might say, Well, if we do not have in person contact, that's very difficult for networking, except for the networking I do through social media and so on. Anyway, but especially at the conference and I say, Well, and if we all do it right, then it can be even more networking actually because the virtual networking is unlimited in time and space in Vienna, you must meet somebody to be able to talk to them. Here, what we do at EG 21 is we have network of tools where you can connect to other attendees. And once you're connected. It's a principle independent where you are or they are inside this virtual space. It doesn't matter whether you are in the entrance hall and somebody else is in the poster hall, which is a five minute walk away. It's all virtual you can you can directly see where they are you can see that they are online and you can start spontaneous text chats. That's for example a possibility you have never had in Vienna and Vienna, you run around the building to find somebody, or you have must know that somebody is in a particular session. It's a spontaneous context of course with people you don't know yet are possible because once you're in a session, we will show you all all attendees of the session, even if you're not connected to them because actually it's like showing your face and in Vienna in a room, and then you can connect to new people and extend extend your network you can also suggest. If you know two people and you might think that they have something in common, you can connect them to each other you can suggest this and then they can connect. So, and, of course, you also have the great chance to take this further you find your peer group maybe through our networking tools. But then you range something outside to say oh well we are all the people who are interested in catchment modeling hand trilogy. Let's meet outside let's meet in the other town or I set up something or next week and so on. So this is something of course it's also possible in the in person meeting, but I personally think in an in person meeting, you are very focused on this one, one week. Whereas here I think you have great chances to take this much further our networking tools for example simply stay online. The network you build during 21 stops not after 21 it's an embedded networking tool you can use at any EGU conference in any other EGU journal. The people you you met in the virtual Congress Center of EGU 21, you will see later on ACP or BG or any other journal and then you can still network with them. And for us as organizers was also very great opportunity to tailor solutions for in person meetings we have some organizational limits but also architectural limits we have the rooms we have we have the spaces we have. We can of course design them in a specific way, but more or less they are given for virtual conferences we can apply in principle any tool. People want, and this is a great chance to realize actually your ideas in the best possible way. So you see, there are lots of great opportunities, of course, also some some some threats or some things you have to keep in mind, but I'm, I'm very, I'm very much looking forward actually to this conference gather online in April and I hope that we will see many of you. Thank you very much for your attention and I'm happy to get your questions. Thank you, Martin for the insight. Before we get around to answering questions, we have our final speaker in a new light to begin please. Yeah, cool. Hi everyone. I'm going to share my screen as well. This one. All right. Yeah, so I'm going to talk more about like personal experience and how you as a participant can get the most out of a virtual conference. And I'm also hoping to convince you that attending a virtual conferences. Yeah, it's really good for your career for your CV for your science for your mental health. So the first week like first I would like to talk about why you should attend a conference and whether this is a physical one or a virtual one. I think in general a conference is is very good to attend because you have the chance to showcase your science. You can show the community what you've been doing and I think it's a very efficient way of getting it out to a bigger audience. And I hope you agree with me and science is a group effort. We're in this together and that means that we have to talk to our peers to our collaborators at different institutes. And at a conference it's a very easy way to get all these people together and make our science happen. And then lastly for future projects, it's always good to work with multiple people and you will, you will need to find collaborators and also there a conference can be a really good starting point. However, a conference is not without risks. There are a couple of traps, some of them, you might be familiar with the one I find always most challenging is how to deal with like this, the big programs that conferences often offer. There's so many things to choose from. How do you choose the right thing. And I will get to that in a second. Another trap, which is, which I think you should be aware of is that, well, you want to network you want to find your peers and they are somewhere but how do you find them. Well, as Martin mentioned already during a physical conference you might run into them and a virtual conference this is somehow less likely you know where they are probably at home, or maybe in the office, but how do you contact them. It's very easy to just sit back and absorb information, but if you want to meet people you actually have to get active. So this can be a challenge. And then lastly, both physical and virtual conferences can be very overwhelming. They can be tiring. And I think especially virtual conferences looking at a screen being focused all the time is, is quite tiring. So I'll talk a little bit about how you can stay active and relaxed during a virtual conference. So let's start with this first challenge. How do you make your, like the program that fits best with your interests, what helps for me personally is like a week before the conference or a little bit longer before I browse through all the sessions or the events that I make that are interesting. I tick the boxes. I make my personal program. Which means that I know already before the, before the conference what sessions I would like to attend does this doesn't mean that I will attend all sessions, but does mean that at any given point in time during the conference, I know which three four five events are happening. And so it will make it easier for me to choose what I will do, depending on my mood, depending on what I want to see. And second, what I prepare before I attend a virtual conference or conference in general, is that I try to find out who will be there like whom of my peers, whom of my potential collaborators are around. Where can I find them at a virtual conferences means that I can look in the program already when they will have their, their sessions, their talks, I list them. And so I have an easy, well, opening phrase if I actually run into them virtually. Because I think getting connected to your peers is very important. And so to be prepared for that the one thing I recommend everybody to do is to make a virtual business card. This can be anything basically from maybe your, your profile on the Institute website maybe have your own web page. It could be a linked in page. Anything really that kind of gets your contact details together, your research interest, your vision maybe. And make sure that it's easy to share that if you run into somebody you can just provide a link and people have all the information about you that they want that you want them to have. Once you have a virtual business cards, you can start getting connected to people. This doesn't necessarily have to be in like talking already but you can start following people on Twitter, maybe on LinkedIn, or Facebook, or you can choose a more old fashioned way like sending an email. And I think around conference, like around a conference, people are more susceptible to receiving emails to answering them. And so I would just say like be bold, send out an email to a potential collaborator or peer you want to get in contact with. And I am like, I'm quite convinced you will receive an email, an email back. Lastly, one thing I can recommend during the conference is that you make sure that you are sitting behind your computer in a comfortable way, and like comfortable enough to turn on your camera and start talking to people. This doesn't mean that you have to wear your best outfit but it does mean that you are okay with turning on the camera and speaking to people because for people to network and to remember your name, it's always good to have the face name connection. Turn on your camera, maybe put a little picture of yourself, it will make it easier for people to remember you when you meet them in the future at a physical conference. Because why I think it's important to network, it's not only to find collaborators or to make your science happen. It's also because when you talk to people. When you brainstorm, you think out of the box, you may get new ideas for future science projects. Or perhaps you've been working for months on a specific issue and you can't figure it out. If you talk to people you might find the missing pieces to make your project work. With these new impressions, all the information you receive might be a bit overwhelming. So the one thing we already talked about a bit also in a previous talk by Martin is that you can get a so-called conference burnout. This means that you won't absorb any information anymore and it will just drain you completely. So the one thing I can recommend really is to take breaks. I mean literally leave your desk, get away from your computer. It's okay to not to not follow a session. I would recommend you to spend some time with the people you're at home with, your family, maybe flatmates, have a coffee with your neighbor. Or if you prefer to be alone and not talk to anybody, maybe you want to read a book or get active. So the idea really is to like do something different to keep your mind flexible so you can last in case of the EGU and hope to week that the conference lasts. I gathered a little bit of literature, of blog posts, of YouTube videos that help you with. Well, if you read them, it gives you information about how you can plan your program, how you can network and find people online, and also how to stay like mentally and physically healthy during a conference. And I think maybe the slides will be shared, otherwise you can send me an email and I can forward this to you. So I hope that with this talk added to the previous two talks, we've convinced you that joining a virtual conference is really a must, not only for your science, scientific part of your career, because it's kind of fun, especially virtually, it's very easy to interact with people all over the world, which I think is pretty cool. It takes away lots of accessibility boundaries. I'm pretty sure that you will start new collaborations or maybe continue older ones, you might get new ideas. And most of all, we all hope that you have fun during this virtual conference. So, the talk I gave was based on my own experiences. We are very interested in what your experience are in a virtual conference, either prior or after the General Assembly. And if you've never attended a virtual conference, we would be very well, yeah, we would be very interested about your expectations like what do you expect from a virtual conference. Thanks. Thank you, Luke. So we're moving on to the Q&A stage of the webinar now. So perhaps think on this point of what are your expectations for the conference. But before we get around to that, I'll start working through some of the questions asked in the chat and if there are questions I've been given beforehand. And the first question I think this is perhaps to productive more to Martin, and I think this is more regards to perhaps breakout rooms or text chats is why are we having a white what's the benefits of perhaps having a text chat instead of a visual interaction. Thanks. This is absolutely a key question because we're often asked. We thought actually about the possibility of having also the breakout tech breakout chats video chats between the authors of the abstracts and those who are interested in their presentations. It's definitely a logistical or infrastructural issue because you have to take into account that we have 40 parallel depico sessions, 20 each so that makes it 800 video chats which are running in parallel at the same time. And that's where you of course have to, you do not have a equal distribution you have some which have very good or very, very prominent and then they have a very good attendance others might not have so much, but of course you always have to have the maximum in mind and that's that was the reason why we were against this actually because making for example zoom breakout rooms is navigating completely away from our conference platform and has some limitations, going into the big blue button which we use for the presenters of the video is not it's it's difficult to maintain 800 900 and parallel. So that was the reason why we went to text chats because there we already got the good experience from last year. And as Peter mentioned and I also mentioned in my presentation, the text chats. I'm a bit afraid that going in all formats, we offer a lot of video chats, but in all formats back to video chats, then you have again this this effect that it might be even more difficult for people to ask questions. And then in a zoom meet in like like in a zoom meeting then in an oral room in Vienna, and because it's double burden that's one thing is that that you show yourself and and the other thing is that it's also difficult to keep track of questions in an open meeting actually as we all might have experienced over the past year. In the text chat however, we've noticed last year that we had contributions on people who have never asked a question before in an oral room. Thanks for that response. So another question I think this may be more for Peter. Of course, it was jumping if you wish, and this was more about how has the coronavirus shaped or influenced how conferences will be organized going forward, including after the pandemic. Okay, well, yeah, I touched a little bit upon this so what the pandemic did is accelerate tremendously are thinking about this. I think it didn't start with the pandemic. It was clear that we had to go to some sort of either hybrid conference or some combination of in person and virtual conference and this is mainly for a from again from a sustainability viewpoint. So what we've done it has forced us to experiment and I think Martin also touched upon this. We had to come up with solutions. Sometimes at very short notice this year, we had a little bit longer to work to work on it and to think about it, but it's still going very quickly. We're in a phase now where where we are experimenting where we are putting tools in place. And, and some of these are clearly going to stay on and I don't think we're going to go back to a traditional in person only meeting meetings will be hybrid in the future. We will keep for instance the presentation the display uploads that's pretty clear. There will be the link to each use fear. There will be the commenting. And so there's a lot of things that have also sort of come together because each use fear was something that was developed in parallel and all of a sudden it became extremely useful because we could put it together with the virtual conference. So I think going beyond the pandemic going forward in the future. I see a hybrid concept with many of the things and of the tools that we're developing now for this virtual conference going forward into the hybrid conferences. Thank you, Peter. So next up a couple of questions regarding the Pico's perhaps this is more a general question. And it's as well as two questions regarding them. One is, will there be tutorials on what a picture presentation look like what the audience can expect. And secondly, will presenters be able to see the audience when giving a Pico presentation. Maybe I can just quickly answer the first one and then leave the second one again to to Martin. Yes, there will be tutorials. We're making them right now, actually, and so like last year will be bringing out a series of tutorials for presenters for presenters, etc to help you navigate the platform and to help you set up the session and and prepare your presentation in the in the best possible way. Okay, then I take the second one. So, indeed, and as a speaker you will not see the audience. The way we Pico works is as follows. And there's a big blue button live session we choose big blue button this is pros and cons definitely but the good thing is that it's open source in the way that we could fully integrated in our platform with all permissions also for chairpersons speakers present us and so on. So that means that in the big blue button live video chat, the chairpersons conveners speakers, authors, and the conference assistant will meet. They will see each other they talk to each other they can chat with each other. And they present and both the video from the speaker and the speaker who's at that moment speaking and the whiteboard as it's called in big blue button so the slides they present this will be streamed. And when you when you enter the live session from the program. In the live session page, you see the stream from the big blue button as a normal normal attendee. And you have a text chat so that you can already discuss some things maybe clarify some issues and so on. That means that everybody can see the speakers, but the speakers can see only themselves. Yeah, and in the end, after the live presentations are gone, and we distribute in these breakout text chats per abstract. We open this big blue button video chat for everybody. That means the main focus after the live presentations is to meet the authors of interest in their breakout text chats for the scientific part but in parallel. And you will also have the chance in another browser tab to enter if you want to this video chat, where you then can meet everybody who's present in that session. Excellent. Thanks for the answer. So we have another question which again, I think this is might be more for you, Martin. And it's regarding the Creative Commons licensing and it's will there be an option to choose whether you have your display material on a Creative Commons license or not uploading the material. They relate this to unpublished material. And I think this is parts relating to whether they can prevent people from downloading or keeping material they don't want to be shared. Yeah, very important question especially for early career scientists. So the point is the following when you upload your display materials different from last year where the display material was open for everybody this year and this two months period from 31st of March to 31st of May. The display material is only visible to people who have paid or get a waiver so a register for the conference so it's it's still hopefully 15,000 people or so but at least it is. It is a specific group of people and you must have heaven lock in so you cannot easily set up a bot who is downloading all this stuff. If you upload your display material you can decide whether you make it CC by or you it stays with your rights reserved, which is then also indicated to the people. So that is also good thing so that you can you have full control you can also exchange something if you for example, I don't know after after why you become afraid or you want to enrich your content you can have another version and so on. And after after the 31st of May when when this two months period is over. And what we do is that the CC by content now is transferred to a just fear and then it becomes available for everybody that has nothing to do anymore literally with a conference. The content which is not CC by this will stay inside the conference, even there you can delete it you have the chance to go end of May into your tool and say okay I was I was draw my display material. But you can even keep it there because this is only accessible to people who registered even in the future. They must be people who registered for Egypt 21. So therefore it does a different flavors, and you can decide on your own how much how much you want to open your science. Excellent. Thanks for that answer. So a few more questions. I think this one's perhaps more fun. And they're asking what's the example of a good virtual business cards and how she best use it. Yeah, yeah, thanks. That's a really good question. So in terms of of visuals, the business card could be anything could be your website could be your Institute page could be LinkedIn profile. I think what needs to be on it is your name and contact details and preferably how else you can be contacted except email like if you're active on Twitter, put your Twitter account if you have an Instagram account I think the advantage of a virtual business card is that you can put more information of yourself out there. And how you can use it, but you can put for example QR code on your presentation or a link very easy for people to click on and then they get for example the last five publications that you did including your contact details. Or when you're chatting to somebody you accidentally run into but somebody virtually you can really quickly share your link, and then people can directly go to your page and read more about you. And so I, so I think the virtual business card is much more fluid and more flexible than a paper card which just has your name and address on it. Yeah, I hope this answers the question. Thank you. And I think the second question is perhaps think you also speak to you but also think everyone else could as well as what advice do you have for people who are perhaps organizing their first online session perhaps as a workshop or webinar. I can, I can say something, maybe a bit more motivational, like I think first of all that it's awesome that you're organizing this. And that whatever you try to do, it will be great, because you're not alone you have a team of people working with you. So I recommend to talk with your team and just make a nice program that you would like to receive and like don't worry about it then just like go for it. Excellent. Yeah. So, moving on from that question. I think we have another question for Martin. Can we record rich media such as video and slides or code etc. and use it as display material. Yes, please do so. So the idea is that for the display material, it can be PDF file can be PowerPoint file can be a slide a JPEG something is can be an HTML page but it can be a video. What we do with the videos is by the way you can if you have already your video on your own platform YouTube or somewhere else, you can also drop the drop the link and we link to your presentation. On YouTube, we will even grab your video avatar and show it with your abstract. But if you upload a video file and MP4 file, what we will do is that we will, we have an Vimeo channel and Vimeo channel is closed in a way that request to the Vimeo channel for download must come from our server through our conference program. And that means that when you upload an MP4 file to our presentation upload tool that we transfer this to Vimeo, it will be archived in the EDU 21 Vimeo channel. And we link it in inside our program, which means that we also grab the video avatar from Vimeo show this on your abstract page. And then can watch your video and have good streaming quality because last year what we did was we had videos already, and we put on Google Cloud, and of course servers inside EU. And then people watch from there but this was of course not a full streaming service that's the reason why we use Vimeo. And we are happy to get your videos by the way because that's a great opportunity especially for early career scientists. Thank you for that Martin. The question regarding networking opportunities is there's some advice saying about perhaps we should be using spatial video chats such as wander.com which is currently free to use. Yeah, is there anyone want to speak to the networking opportunities we were providing. Say something and then the others can of course, it's something so thanks for the for the for the tip wonder me we also looked into the problems wonder me is at the moment since it is in a relatively early stage and you do not yet have a pricing scheme in place. It is a bit difficult for us as an official mean of networking. We are absolutely happy that individuals will organize what we call pop up networking events. This will be possible from the 31st of March, they can always simply add an entire form. They give us a time they give us a title and they give us a target, and then we show it in the program and others can join. And this can be any platform we are absolutely happy that people link wonder me gather town and so on. We talk about the selection of platforms for the official channels. We of course must ensure that it's a relatively stable tool that we have good support from the from the vendor and so on. We haven't seen this really for wonder me yet. We looked into gather town however there, for example, it was an issue the same for brain data and so on is that we really talk about 15,000 people. We do not talk anymore about free or something and we also do not talk about, well it's for science so it's educational. Yeah, but that's not what the sales people think about our conference they see there's a commercial enterprise. And so therefore it would have been rather cost intensive thing and what we tried this year to deliver best service to a good price because we said that this limit of it should not be cost more than 150 euro on average. The reason why before example for everybody for 15,000 people gather town license and so on. However, what what you do is providing is that there are gather town licenses and they will be used by networking events from the divisions. And Simon, Simon, maybe with any way talk more about this. And so we make a way, make use of this but we cannot do this for example for VP go as I said we have 800 in parallel. I think I can speak to that given I'm also helping with networking organization, and it's essentially just to purchase what Martin said is there will be a spatial video networking opportunities. But they will be limited to certain events that will be in the program later. And I think that's probably what I can really said, Martin's covered a lot of that. Maybe I can just add one more thing to that is that's indeed there, there's a lot of platforms out there and there's like every week there's a new platform. And we had many discussions about the platform. And in the end there's also again a question of sustainability we're not building something just for this year we're building something that we want to take into the future for potential conferences into the future. And so I think we're really privileged to be working with Copernicus who who are also developers and we develop a platform and develop tools. And very often we go to Martin and say, wouldn't it be cool if we could do this and his standard response is, oh, that's not a problem. So, I think it's also it's a bit of a different philosophy, right, we're also trying to to build our own tools and to have our own tools and to take these into the future and to take these forward rather than only grabbing what's out there on the market and what's the cool tool this month. Excellent. Thank you. So it appears we're quickly coming to the end of the session. So I just want to ask one more question. And it's will convenience have technical support during the during the conference. We are most of the sessions all official sessions let's say there are a few sessions which are more like a character of a self organization like feedback meetings and so on. But all scientific sessions will have a conference assistant for VP code these will be actually conference systems like you have experienced them in the past, namely students from Geoscience, ideally, who help us. And we have many of them, more than 40 and Vienna we have 120 but here, of course, we need less. We're 40. And then we also have a technical technical support and conference assistance in the zoom meetings we organize like unions and positive great debates and lectures. So, more of these non VP co formats. So therefore, and we have an help desk which is stuff the entire time which is also important. That is anyway important for all attendees but of course also for people preparing that talk preparing the session and so on. It is relatively easy in the virtual conference center you will experience to reach somebody from the organizational team. And then, if we cannot help you directly we will find the right person to help you. Excellent. Thanks for that. So we're now out of time. I'm going to wrap up the session. I'm going to quickly add that this session has been recorded and will be added to our YouTube channel. So keep it out for that if want to watch it again or show someone who perhaps couldn't attend. And otherwise, yes, like thank you for attending. Thank you to our speakers for giving the presentation today and hopefully I'll see you all at EDU 21.