 Yeah, I just need to, here why don't you sign this to go through for your book because there are so many corrections. Thank you. Appreciate it. That I just couldn't see, you know, everybody having their scribbled corrections on it, yeah. And then I'd be like, what was that? Well, and I simplified this, I just, and just said, see the attached agenda for a complete list of... Okay. Because I started to list them, and I went, this is ridiculous, I'm just gonna attach it. Well, and if anybody is really interested, then they can love me. Yeah. So did you get all your family stuff done? This family stuff ever really... That's the class. Well, hopefully everybody's loved. Every group is. Well-ish. Well-ish. Well-ish. Yeah. Every time I sit, I'm like, they don't chance like this. I wonder if people forgot at 8.30. I'm wondering. Karen contacted me and she had an issue come up, so she's not gonna be here. Okay. I talked to Ann while we traded messages. Okay. And Karen was going to the CEO convention, I thought it was just for the weekend. So... Which Karen we talked about? Karen Reed. Okay. I'm talking to her first, so, okay. I figured. She was great. Which Karen? You know how when you think you mention certain people, you just picture their face, and then you're like, okay. What did you do? Monday. Monday. Monday. Monday. Monday. Monday. Monday. Monday. Monday. Monday. Monday. Monday. Monday. Monday. Monday. Monday. Monday. Monday. Monday. Monday. Monday. Monday. Monday. Monday. Monday. Monday. Monday. Monday. Monday. Monday. Monday. Monday. Monday. Monday. Monday. Monday. Monday. Monday. Monday. Monday. Monday. Monday. Monday. Monday. Monday. Monday. Every chance I got for like 10 days. I just went to bed. I mean daytime nighttime. It didn't matter We did we did like eight miles a day and that doesn't count all the time. We stood standing in line And you went to California, so if you if you went to the Florida one because there's so much more spread of art Yep Well, I did say you'd better have your walkie-chiss Rather than in Florida because in Florida you can take the same number of people on spreading over more space and you don't feel like you're in the middle of mayhem all the time and Honestly, don't ever go to the park after the 15 between the 15th of May and the first of June Because kids are getting out. They have their senior nights. That's that's what we did two years Yeah, I would never know we were like a minute for missing our Star Wars Yeah, well, we paid we paid for the fast pass or whatever it is to G Which helped a little it didn't help a ton, but it helped a little but you still have to walk the line for Star Wars Is even if you even if you're going straight to the front, it's it's like half a mile long You know, it's like you just Yeah But we did it was it was lovely like my grandkids had a great time It was, you know, my daughters and her family and my sister and her daughter and my husband and I Nice, and it was we have one house for cool, which we didn't use much because we were never there I have to tell you though Universal to me this was like a premium experience They have staff everywhere. You don't wait in line for hardly anything If you want to ask me a question you all you have to do is look up and you can find six people To ask the question, you know, they're they're just they're just Step above Disney And supposedly they were they were limiting the number of people into Disney, but if they were many people you couldn't tell the same I Well, and it's all about the chair They did not want to spend a day This was literally we're gonna go and come a whole time or two. It's gonna be a vacation Yeah, so hello. Hi. Oh, I'm sorry We were gonna go play basketball Yeah That was you, right? No, that was you. It's just a whole bunch. Oh I thought it was your equipment. I was gonna make you all poke your own holes Oh It's nice to see you two how are your trips I Well, now that you've had your you're out and about John to the wrong Okay, well, let's go ahead and follow the meeting to order then I'm sure kind of will be on Yes Has everybody had a chance to read the the minutes They're interesting Okay, are there any But I was reading it On the part of our table and there's pay-to-tall Everybody has read the the minutes Can I get motion to Set the minutes so Can I get a second, please? I set that all in favor Make it be signed before we leave for right now so that we want you sign both books already. This is the one I Okay And just as a note, I tried to put page numbers on everything but when you do that it takes off all the other headings Yeah Yeah, I you know what I absolutely did it I did exactly what you showed me but it deleted all the headings off my spreadsheet Yeah, it says are you okay with that nice it sure That's your copy I gave you copies of those minutes that were so very different I want to Moving along to the house managers report because everybody got a chance to read Kathy's house manager Do you have any questions or concerns? Okay Okay Onto you old business the status of the credit I Do you give me 10 seconds? I'm trying to write down the motions. Oh, I'm sorry So who made the motion to accept the minutes was it in? Yeah in the second I'm just trying to keep notes Great that we're on the same page. I'm sorry. I don't need to move Can I just add something to the manager's reports? We have between five and seven more events in the process of booking. Okay, so it's it's been absolutely same between inquiries tours and People wanting to book. I've got a July event. I've got it I got two July events. I've got October event I've got a wedding for next year and then there's at least two more So we're booking like crazy. It things are coming in so fast. That's wonderful Mostly good news Yeah, all of our walkthroughs for June are complete now you to write them up and make the appropriate changes, but it's Jacqueline's on vacation for two weeks. It's been absolutely nuts so if there's anything you're trying to reach me for just please have all the locations because between all of that and Trying to do some doctors appointments and stuff like that my life You know my my response times are not normal So I just want to make sure you understood that and I have a question Are we always just going to skip the house manager's report being set by me? Um, I think bottom line is if we read it in advance we're not wasting as much time as the meeting We want to keep the minutes the meetings down to 45 minutes as much as possible and in the past Maybe is that the 45 45 minutes to an hour if we can I'd like to keep them down to an hour If we go a little longer than you know, sometimes up to two guys sometimes it is busy to find out I think the bottom line is if we can keep it down and if we read them in advance it allows us and in the past reports were not submitted in as Documentation and that's what we're doing I kind of miss her going to some stuff and also add living Some of the things yeah, I Still think that we are giving time that she can add any comments that she would like to do at that point and I again if we have any questions, we have our Okay, yeah You know all the financials, maybe but I do enjoy when you go over the new business Bookings and things like that Kind of makes it aware of what's going on Yeah But when you tell us about it, yeah, it's always yes I prefer it at least before you know the first part here like the financials Yeah, so maybe just the manager should work piece of it and not But it is important that we're all reading the financials to you guys just make sure that well, of course Yeah, that makes sense. I do have one point though. Okay, I forgot that They did finalize the twenty twenty one financials The number that I predicted for the Kalman House fund was pretty dead on The new number as of December 21st or December 3rd first twenty twenty one is 48,272 dollars and sixty four So I just wanted to highlight that because that's been an ongoing question. Yeah, okay Um So at this point seems to kind of are ahead of ourselves that we've proved them and now we're going back What we'll go back to talk about yeah So so when you're talking about all the events and then use that are coming up So mostly what are we booking weddings or what other events are we coming in? We've got a rehearsal dinner. We've got a wedding for 2023. We've got a birthday party We've got a post wedding reception Which I'm booking is a special event because they didn't marry quite a while and and that and that actually interesting thing about that It was they came in 2019 and wanted to do their wedding And because of COVID they didn't do their wedding, but now they're back in 2022 to do a little party So that's kind of fun. So that one took us three years to book Particularly after being two years on my And so and then we've got an inquiry for memorial and there's a couple other things so it's it's pretty nuts right now Okay, they've been ahead onto the status of the grant We are in the process of finishing up the RFP the next step is to get the requisition in the system and we got it we had it created, but I had some troubles with finding the money So I got I got Dialing to finance and make sure I'm looking at the right fund for the $60,000. It's already there I see and then the balance of the money the hundred eighty thousand dollars from the state historical fund Will be appropriated in June in council and once that's appropriated then we can adjust the rack to Indicate the whole two hundred forty thousand dollars So the RFP is almost ready. We're we still have to cross the bridge into purchasing And have them add their finishing touches to it in the meantime Kerry and I are working on getting the paint analysis set up and scheduled And so that will be happening first and as soon as we can get the paperwork done and get the vendor booked so Can you kind of give us a little lay on land? You've got it in your mind to have a calendar Point of where you think that's going to be where you're going to look that well They want the paint analysis done before they issue the RFP. So that's what they have decided So it's going to depend When two things on when we can get the paint do booked and I'm assuming it's going to be filled our little bit That's a little up in the air yet There is one outstanding issue with that and that is none of these people want to Rent the lift to do the work. They want the city to rent the lift to do the work and Kerry says that's not the way it works So we need to circle back with them and say you have to rent the lift included in your bid So we've got a little bit of work to do so we're hopefully in the next 10 days We'll get that work pretty well lined out so we can actually schedule the paint analysis And then once we have the paint analysis back, then we'll issue the RFP Assuming that purchasing is ready And that could be an issue But Kerry some Kerry and I have done most Kerry Ozzie I have done most of the work to write the RFP now We just need to put the purchasing golly booth in it Okay, and we didn't want we didn't want to step on any toes even though Kerry knows all that stuff She wanted to leave that piece of it to purchasing. So they didn't feel like we were trying to do their job And then they'll issue the RFP and then I believe that the responses are going to be due in two to three weeks Okay, and then we'll have an evaluation period and let's see evaluation periods done We can pick the vendors and go through the process of getting them under contract. Okay, so my guess is it's going to take us most of the summer to do the paint analysis get the RFP issued do the evaluation issue the contracts and then at that point we'll have pre construction meetings with the vendor or vendors that have been selected and We'll be able to set out a timeline for the work So that that's my assumption and that has a little bit of worst case built into it, but not a lot My my assumption is that most of the work is going to take place next year that unless we can get them scheduled for the fall Okay. All right. So that that's what I'm seeing at the moment. All right. That's a good Estimate and we'll take it. It's better than I know that you you've got to have an idea Yeah, or even if it's buzzing well, I think the dance and the other thing I just I would add is and this is something one of my managers Way back when said everything takes longer than it takes. Oh, so just Patience we're working our way through it. I did meet with the grant people and get my initial indoctrination into their expectations for documentation Checkpoints, so that's the scheduled checkpoints with them whether anything's happened or not They just want to email on some of the things we need to document with hard copy pictures Some of the things we just need to document with electronic pictures It's it's pretty straightforward. So who did you meet with I met with Anna cleave Okay, and Katie Bates Katie Bates is the contract specialist and Anna cleave is our direct contact with this Historical fun. She's one of their I forget what they call them. She's one of their grant Advisors she's one of the ladies that came out and met with us and talked about you know, what we couldn't couldn't do and how we should She's the main grant. Yeah, that person. Yeah, she's the main grant contact person and the really good news about what they did Because they didn't break the projects into pieces and establish budgets for each one they basically lump them all together in one big bucket and Establish the budget for the whole thing Which means that if one project is under and another project is over, but we're still inside the Dollars that we have allocated that there's not gonna be any pushing and pulling. Yeah. Yeah, and that that is nice They made it very they made it very simple for us to administer in the context of how difficult it could have been Oh, absolutely Yeah They're they're very the very easy to work with they're very you know, we have all assigned paperwork and The other outstanding question, which I don't think is an issue that I need to check on Is I think the way the payments are going to work is the city's going to go ahead and appropriate the whole amount and Then I'll work out with finance when we're actually going to apply to the state historical funds to get the dollars from them So they pay the vendor directly and it is the city the city is going to pay them Because they're they're gonna have contracts So the city the city will make the payments and then at some point we will Request the money from the state of circle fund. Oh, we don't get the money first We can get we get a pre-construction amount Which is about $50,000 and then our scheduled payments based on checkpoints for the rest of it I thought they need some and eyes pulled from it. Nope. No, it's you apply for it. It's like a so the money is there in quarters Yeah, so there's still checks and balances, so they're keeping it in their savings account Yeah, in the total context of what we're doing $250,000 for the city is Little a big project, you know in the context. It's big to us But in the context of what we're doing in the capital fund and all that stuff I just need to double check and make sure that it's in The city did not have any trouble appropriating the funds without having the funds in their hands Or they would have already told me that so I don't think it's an issue But I do need to circle back with Sandra or Teresa and just make sure that my assumption is No, we get like quarterly Year counting from the historical society saying how much money they get so how much is left in our account with them No, we have to keep trying It's me way to go Kathy That way I was really thinking they gave us the long song Well, thank you for that information that's it's very good to know so moving on to the brochure updates, unfortunately I Don't have a whole lot to say on the room by room self-guided tour updates because I Wasn't on the need at the meeting on the 12. I had a little bit the The twos but whatever the first meeting we had very good attendance. We had a lot of port members We also had two members from the state Historical Commission come Um, Suzanne Sidley and Not the state but the city the city the city Historical Preservation Commission. You said state. I'm sorry I'm sorry. It's and we also had Connie buzz while from the long-speak questers come So we had most of our board plus three outside observers and calm commentators Um, and that and that went for about two hours and it was actually very informative Suzanne gave us a little lesson on fumed oak And she said that the oak in this room is actually not stained. It's fumed So they put it in a room with poisonous fumes And I think it was ammonia is moon it was ammonia and the longer they could leave it in the room with the ammonia the darker the wood gets Yeah The grain and grains out certain Aspects of it. So yeah, we had a really it was very productive. It was really nice to have the city have being partnership like we talked about with with the historic Commission because that they have a certain Expertise that were just great. They're talking about all the crown molding and what's what while the patterns in the plaster And absolutely they they have a lot of insight Well, and I didn't I didn't do the meeting on Thursday with Eric But I did hear some things because of course they were walking past my office and it's like it's almost like a megaphone It's my office from the flare and the the two things I heard that I thought were very interesting from Eric's perspective were He thought it was too long So that was a very interesting commentary I saw and he also thought that Focusing on the people as opposed to the things would be a greater interest to the public So he suggested putting in some more information about the Calhans the chauffeur You know the as opposed to putting in more details about the trim or the Plaster or the you know, so those are the two things I heard and they were here They were here quite a while too Okay, so that's an interesting point and I'm after just going through it and And I think this is one of those things that I don't disagree that maybe we shouldn't have a Short version and along yeah, and we have it set up for the those that are just Detail detail oriented and want all that architectural features and whatnot, and then we have a More self-guided tour and more personal about the van I'm not so sure that we don't want to have to And again This is one of those things that we can look at doing digitally and my phone compared to Necessarily how I don't know that's really up to to the board on what their views are I made that suggestion. I just think there are some people that yes, I want to learn more but still the tension span is limited and There's so much of being overwhelmed So I that's just a thought and in there's also the thought of If you have a brochure that you're looking through and you're trying to look and read That's a lot to read So your average tour person Yeah, that's way more information in there And maybe we print the short version and people are really interested. We point that to the long version With the QR code, that's exactly So so I think we need a different QR code though if we're going to try it I I have a real problem With people who say go find this information on this page and I get to that page And then I have to figure out which page on the 16 pages that are there that information's on So I think if people wanted more detail, we need to have a second QR code Specifically that takes them directly to what what we're referring to Because it's like a menu at a restaurant I Think that's the part of the coolness of having a QR code up there is we have one for Dillations and and I just like you. I I want to get there. I don't want to have to try to dig for it. Yeah, and nor do Nor worth it. I think my my daughter's But Coming in the door for those tours don't want to dig around they want to just click on it either hand them something or open it up You know, everybody has your phone in their hands. So that's exactly right. Yeah So, but I think they want to just click on the QR code I say like a menu at a restaurant where you click on it your menu comes right up I think that's kind of something else still like paper though. There are those that like the paper Yeah, they can I want something to take home with them and it's a generational thing I think I think it seems to be a generation. I agree. I Like to give a be able to still be able to to make sure that we're keeping Attuned and I'm not being outdated and yet we're still doing it would save a lot of money We don't have different hundreds of hey, I personally don't want to kill them any trees And I noticed from the times that I've worked with the open houses and stuff Most of those come back rolled up twisted right handed you and you have to kind of straighten it out Also, so they're not looking at that If you use kindly remember we can recycle and and that's I've been with places where a lot if I'm not that interested Yeah, I like the QR code everybody I shouldn't say everybody but This is true this is very true. So alright So we've said our minutes about that. I guess We're still in the process of getting it in Going through now on to the house managers pictures. We were supposed to be meeting on The 23rd and That And work on the house managers projects I can say with the house managers projects one of the things that we're working on is we're working on a pain system that would not be intrusive to the classroom something that I've worked with The galleries and whatnot that's that we can It's not an inexpensive Option but the the big thing about it is It would be hidden up and then we have a hanging system that would hang down So if we added for exchange photos, we can do that Clips in place. They use it in hospitals. They use it in very gallows and do all sorts of stuff but it would not damage the walls and it would enable us to Add or or Detract Is that we got at a special meeting I Think that's something that we're discussing with the house managers Was it discussed if we have we talked before about a collage, I think is that still on the books I Think that we kind of wanted to get away from doing a plage first. Well first of all, we've got a got to State where we got certain photos and acknowledge Times follow another thing so one of the things that was discussed that each manager should have their own picture We're on the wall Not very tasteful. I Think it can be tasteful if we do it within with with Classic type frames nothing over the body and And again if we do a hanging system where we can then change Can I guess when that was decided because really the last meeting I Never settled on a collage This is last three meetings that I've been out We decided that that the clock wasn't really kind of where we wanted to go But if that's still open for discussion I don't remember making any decisions about we sit just in several different ways Concern was doing any damage to the wall And that's been said I was just pricing In an option to do a system. That's all Yeah, so you're talking more about like a picture rail system somewhat kind of yeah Yeah with the rails and they're not an expensive option, but on the other hand it wouldn't Do you damaged by moving pictures along the wall Put something at the top. That's the only thing that'll actually be physically attached to the wall That's right But the thing about that is though that the the frames probably have to be custom frames and be heavy enough That they'll hang straight It depends on the system, okay, and And the bottom line is it isn't if we get a good system It's not something that's going to be shifting around a lot It also enables us to move stuff even if we choose to put a watch piece on there It's about how it's hung and then it was also discussed Jumping had a little bit About the past and present board members wall acknowledgement We discussed not doing class at the last meeting because it got too busy So what if we did like we discussed where we did more of a paper format framed it and whatnot And then that piece could be taken out of the frame and in Relatively easy that again depends on how you want to hang it on that wall a hanging system would enable us to Do a series of different things and it's just enough pricing option That's the only the only thing that I know that I've been assigned to do is just To figure out the pricing figure out the pricing figure out what we can do But that isn't been break the bank and yet what we need to do without putting holes in the walls Yeah, so whether whether that the frame be in a collage system or not That's the last I know so So onto the next meeting are they sense? Yeah Yeah, until the nothing's been decided. Yeah, nothing's in concrete. No So, okay, do you want to set another meeting or do I I do want to set another meeting? This could be anything I Would like to but I know July is a very busy month. Is this something that we want to postpone? Yeah, it's really no big rush about it. No, well, I think We have this meeting What would you need in a special meeting that we couldn't could we just do it here? If you did your homework and we'll have it that again I think that's the whole thing is there is if Everybody gets everything done and then put it down I think if we work on it in projects, but I'm really trying to streamline these meetings So they're down to a limited time and improve constantly working on a separate project It's gonna bloom up bigger and And also if you're heading up that project Whoever ends up heading it up does their homework it comes to a regular meeting with the data right there We don't have to have a special meeting. We can just listen to what they have to say Yeah Okay, well, that's a thought I I just I'm not I'm not Taking full ownership of being in charge of the house Yeah Even if you have a special meeting one person's gonna be pretty much running it If they do their homework and bring it to our meeting Yeah, that's kind of our blog even with a sign Right did it all here at this meeting? Okay. Well, um, that's why we have these meetings Okay, it's specific pardon me There's a specific reason why we want the meetings these meetings to be streamlined Are you I was told that they were going too long and that It was my understanding that they're running too long And that we needed to keep them under the two hour period. Okay, and that Irrigated that You know, there's a big difference between 45 minutes in two hours though. Yeah, okay. I so So if we can keep it down to an hour Before five minutes to an hour, that's what I thought And if that's a misunderstanding on my part, I need a clarification But we've been running and we like to keep it under two and you've had Where it's run over even two hours and that's the part of and that is part of the problem So as all the projects are getting combined and then we try to do the projects during the meeting And that will run us over. Well, if we know in advance what we're going to do now right now We've spent 20 minutes talking about managers pictures, but we haven't said anything, right? Just wasted 20 minutes. Yeah, so Basically, we you know, I know I didn't want I didn't want to spend 20 minutes on this on this subject I am trying my best to do what the board is wanting to and yet still having everybody's voice so I We should move this forward then and I think we should have a person who decides they want to to leave that project I Think Karen is running that project and she and she's not here. So I can't speak on her behalf and the bottom line is So at this point, I think we just move forward. Yeah, the subject this nothing's let's just take work Here's my suggestion and here's what I'm noticing and you can take it with a grain salt I think the problem isn't the special projects. I think the problem is how many special projects We're trying to do at the same time So I think if we worked on one or two things at a time and Table new projects until the old projects are done that would help immensely with this issue And we could do the special projects that we were working on but one or two During the board meeting So my suggestion is that we start trying to narrow the scope of how many projects we work on at once And anything that isn't in that scope that we pushed out until the projects were working on her done Because I don't think the problem is a project that sells. I think it's just you know We're doing two brochures house manager pictures board plaque, you know, plus we've got our regular stuff Right. So I just think if we just try not to take on everything at once just You know a serial approach to it that that will fix both problems that that's my yeah Yeah, one or two yeah I I Hear what you're saying, but I also think there's certain things that we just need to get accomplished and the board plaque ones And he's one we've got that we've already got that and that can be done in a matter I think the problem with the board plaque is actually figuring out the dates of service is going to be Complicated Yeah, it's already done. She got it done and had it done for the grant So we're only literally taking the list that's already in existence Okay, so I don't see that as a huge complication Because the list already exists and we're not we didn't talk about doing plaques at the last meeting discussed that it was What whatever it is. Yeah. Yeah, so whatever project whatever he's called. So again, I Think everybody has to be heard and then we vote on whether we're going to take on the projects or not And I think that's a bit Got what we've got on the body Currently we choose to table it and make a vote on what we're going to table. That's the decision of the board feel the whole work Well with a quarter you don't have to have a full order. Okay with a quarter. Yeah, okay, but it's okay so I think at this point, I think we should move forward with what we have on the agenda currently and then we'll We can come back and discuss Where we're at because all I know is that we've been ticking off pretty pretty really what we've got And I also think that it's important that this is one of the things that we discussed that the beginning that should be Discussed in the January meeting what we should projects we should take on But we'll decide we're just more important right at the time so we don't have ready all I think we should finish up a few So if we just said let's table the house managers Table the pictures. Yeah, there's really no more we can say that's right Yeah, I know that we table them that discussion on the house pictures to the next meeting and I get a motion this I All in favor Okay, scrapbooks And yeah, any comments on what just pulling some stuff that I had at home up and out so But I am interested in going in Looking to see what standards there are for scrapbook And if anybody you know, I'm saying anything Even in the city brochures and things like that So if you see an article in the newspaper right bring it yeah, right? Yeah, all these eyes are better than Okay, so thank you all right moving forward Sign on the flower bed Do we skip this the retreat? Oh, I'm sorry Apologize retreat We do need to set up a special meeting for to complete the agenda on the retreat Which I personally think would take care of some of the issues that we're talking about right now If we can get certain things just set and decided at a retreat level Then we won't be discussing Yeah For one thing, what do you want to talk about in this retreat and number two why can't we do it? That's why we're here. I Okay, well, I think that with the whole point was just to finish the agenda on the retreat Which we never would you say agenda of the retreat to find what you mean? Literally what I do so we have to do you want to have when do you want to do that? I would like to set it up Preferably sometimes just to finish what was on the overall agenda that we never completed We stated at the at the retreat itself that we didn't complete everything and then we would set up I'm an additional. I think it was discussed both ways or we would try to do it at the main Yeah, I remember that very much that we said because there was so little left We basically got through that my loss. I think there was one or two things left that didn't need many changes They look pretty much man's we took care of that. Yeah, so we did and there were just like Those rolls and rolls you want. Okay. I think that is something we also said could be done I'm not sure how How distinctly you want to define what our roles and responsibilities are because They're not that well to find because they're ad hoc. Yeah, go with it. Whoa. Yeah, I Think I think that's one of the things that's confusing for a new board member that comes on is confusing on what our roles are When you come on to the kid everybody's got a set role and that's where they're at and there's no discussion I don't know. I disagree. We've all been new and disagree. I think that it would be clearer we had a set Set just gone over the kernels as they're listed now and I didn't get in my binder I think it was still what what our roles specifically were it was very Very big That's so each person What it's just the agenda it was just Finish the agenda How to put things on the agenda There was a couple other things this is future projects. Yeah It's like just the very bottom of that agenda for right which should be in your books It just doesn't sound like it's something Each one of the Okay, if that's how the board feels that we should should look at this or or I thought we could just get it done Or we could go to lunch in order to work Saying well, there's I have a You know any agenda or sketch that we have to get this done by or in trouble like No, we don't we don't but I think it would be prudent if we could get it done This year before the first of the year So when we go into like a new year we were going in with this Accomplished in a clear understanding and in these hadn't been looked at for years And so the the point was just to review them and go over them and and have a clarification And so they're in the books and they're listed this way. I mean, it's not I don't know That that was the whole point. I don't think it was like a The point of the retreat is to get on the same page and have the board in in an understanding in the workable That's the whole point of a retreat in the first place and it and it just I Would like to at least be able to finish the agenda now if we want to go ahead and do that during Our meeting we can set that as our main focus for our joining Okay Okay, but that's a good trial run if it doesn't go well and it takes four Ever that tells us something. I think the other thing is let's try to keep our comments brief Okay, but I can't I can't guarantee what the other people say Everybody should be able to state what they want to stay and and for saying that oh, I'm sorry You've got two minutes to talk. I don't agree with that statement I'm part of this is that we should be able to discuss and have an open conversation Oh, you can't but I'm just saying we should not run on What you might do is set 30 minutes This let's see what we get done Like you said, it's really not getting anywhere. Maybe something like that. So you have that fine time I Think that's good and in the retreat and then we did try to give it Yeah, we had labor that was posted to then say, okay We need to move on because the conversation is so if you said whatever time it is I'm sure that's exactly So if we could try to get through our normal agenda in 30 minutes and leave an hour to finish the That would be perfect. Yeah. Do you want to do that? That's what I'd like to do If that's okay with the rest so but let's have to exercise a little more so all of us, you know Yeah, yeah chat less during the old business and this kind of all right That's what I'll put on the agenda for next month is we'll try to power through and we can we can probably limit the Number of things we talked about next month. It just in general. Yeah I think because we can we can report the big thing is the other thing is we have to make sure that all board members Can be in attendance. That's it's really hard Or at least really attempt to do it. We're gonna be looking at that at doing finishing the agenda kangaroo tree And technically we only need important I mean if we make decisions and somebody's not present then they just have to abide by that decisions Okay All right, actually it could just be it's actually old business So I'll put it under old business at the bottom okay, and I will probably add the agenda items from the retreat agenda So it's details and thank you Yeah, no what we're focusing on it Okay, moving on to the flower bed. I know that we would discuss it looks like it's already planted Do you guys say something certainly this is what my favorite diner in my hometown of Kenosha's motto is order what you want Okay, and there's a bunch of concerns. I guess they don't want to Well, what happened a couple things happened COVID happened. We all know that right right, so We ordered flowers Parks decided that they weren't going to order any more flowers So they Piboshed all of the flowers for the sign in general That was the first step for just the sign of the city just for them just for the sign We're not spending any more money on Cali and how flowers No, no more new beds. So that was the first step and then the second step was The greenhouse without input from anybody did major substitutions on our orders because they didn't have what we ordered So we ended up like for instance, we ended up with Dianthus instead of in patients We ended up with we ended up with Petunia's out the And that is a technical term And Petunia's are hard we I mean we love them don't get any wrong and when they did send waves But they have to be deadheaded Season they have to be cut back or by the time we get to some December They look like sticks with one flower on top So we ended up with Dianthus, which also has to be deadheaded aggressively Or it won't bring bloom because once Dianthus blooms it turns brown and dies and goes to seed So Dianthus isn't a pain Petunia's are a pain. So we ended up with mega substitutions We also ended up with different size plants and we ordered so in other words We usually start with a begonia. That's about that big our begonias are that big or die hard. Alyssa is that big We didn't get any perennials not a single perennial. Oh So so what happened is so sad grow grow just planted what they had Literally, I mean I think the best they could with what they have now and I haven't had time to circle back Which is still in my list of to-dos to circle back. They did try Alyssa did try to call Wholesale growers and find the many hostas. She didn't have any luck so the next step is for me to go to flower bin and see what I can find and Pull out some of the annuals put in the hostas I've got also buy some working coleus because instead of sending us Whatever number we ordered an individual reasonably sized plants. They sent us a third as many Enormous plants, so we're we've got big holes So I'm gonna go buy in patience. I'm gonna go buy King coleus Probably not this week, but next week or the week after we'll all the look for the many hostas Yeah, so but I but it still takes time to like they'll get them and purchase them and and the gardener Disagrees with our plan to put them around the outside. She thinks they should be around the inside Just I'm just saying so I I've got some I've got some work to do Yeah, I've got I've got some work to do it's still in process. Please don't despair But we're gonna but again order what you want eat what you get. We're doing the best we can And certainly No, no annual planting is gonna survive past the first of October. So it's not like Yeah, and we'll get her done With all that information and the definite pain in the putchish Get what you're saying so But how is it that bed is a new bed when it's not It is a new bed from the party's perspective. Yeah, they haven't they haven't ever planted it before so it went for two years with with an Attempt on the part of the board and Kathy to plant perennials and because of COVID and all that stuff We literally said we'll do it in the spring and then said no, we'll do it in the fall Right, and we said we'll do it in the spring then said no, we'll do it in the fall So so this was the first year that we asked them to buy flowers for that bed So from their perspective, it's a new bed. Yeah, because just ran from my perspective two years Well, and last year bro brought leftover flowers from their resources and planted it for free Okay, so last year bro said, oh, you know that bed should have flowers in it We have some leftovers. How about if we just bring whatever we have and plant it Okay, and I said and she said they're free and then I got a bill from grow and they and I said excuse me and then You know Anna told me these were leftovers and she just wanted to plant it and they were free So they just scratch the bill. Yeah, so honestly, it's it's just work-in-progress Okay Five minutes We've been for 75 plus years with no sign and now you have a beautiful sign, right? Yeah, so we've done lots of progress I haven't either I finally cut my roses back. Yeah All right, so moving on to the open And I only put the open houses that that are really coming up that we got to work on the dinner for July and Is everybody planning on being at the July open? I I don't think we need a full staff. You know, it's a data. It's the 27th from 530 to 730 I did put it on everybody's calendars last week. Yeah. Yeah, but I don't expect the volume to be that high I think three people would be plenty Okay Well, and I'm gonna be here. So I guess I'm one And in here's the deal could this be one of those things that if we all show up and it's we Want to be some of us can go home then We can just mow you around So everyone yeah everyone who can everyone who came Right only us. Yep. Yeah, we're having an open house. It's gonna be advertised in Facebook It's gonna be advertised in constant contact. It'll be on the website. It's not yet, but it will be and it starts at 530 there's no prep work. You can walk into the work by 30 And I guess nobody shows up. We'll have a head session We can't talk about any business though Okay, all right on to Okay, um, I started to you know review some of my notes from other artists I did look at the website and when you gave me I was gonna ask yeah I noticed she lives in Chicago. Is she planning on coming out? She actually lives here. Oh, okay. That confused me She that was that that's she's teacher. She works for Balder Bell. Okay, so I thought I don't want to ask me to fly out No, no, no, no, she is she actually lives in line. What they're they're they're new and she wants to be involved I think and I said I wanted to wait and ask you that. Yeah, I apologize because That's not a problem. I just wanted to clarify that. Yeah, she lives in town Okay, okay, perfect Again, I'd like to keep it before I mean over the years. We've had different numbers hardest here, but it's too proud For it's perfect. You get one each room down here. You're not not right for Perfect number, so I'm open to suggestions But I do have quite a few cards like people I can call but anybody who has a friend or someone you want to recommend Okay, and are you looking for specific mediums for the 40 I like to try it is why like, okay This one looks like a water color, maybe photography I don't know why I asked He's we've had it here twice. I try to also not have Well, it's a lot of work to get it stuff. Yeah. Yeah. Yeah, so, yeah What happened to the paper dress? Oh, I know she wants to come. Oh, I have a paper dress lined up. We do gorgeous We do have a paper dress lined up And I will talk to the front set about playing Oh, that's the other thing if somebody didn't have outside art that that could be the fifth outside Do we still have the card for that person that came with all the metal stuff? I sort of say I should check with the garden That was art like metal art, right But the big thing is so do you get in contact with the artist now and so they have time They don't have plenty of time I will find this picture eventually keep talking She's looking for that and working on artists that is all hands-on deck for that That's fine This is your paper dress I can pass this around But She is interested in coming Nothing has changed, but we could put her in the lobby We could find I think we should put it in the brights room right stanchion across Is the brights room would be a great yeah, so where people can't help it. Yeah. Yeah. Well, and that also keeps people off the balcony Yeah Well, you think people recognize that they're not supposed to touch things Bells going on I quartered four would be fine And we're not gonna open the doors before so just like last time. Yeah We'll do the setup she and I will figure out when the setup is but not yet And the debate on that is do we do it at noon or do we do it right before and I think before right before yeah Because otherwise it's just you know you got to come in and leave them come back right and I like it right before they are just like that But especially once down one is ours. So the whole far walk is four to eight and the setup will probably two thirty to three thirty Okay, it does that I'll go look at the times we did I think we did we did it Just three or four. Yeah, right. I think it was three or four. I think it was four I'll put it on the calendar Artworks already on the calendar, but this but we don't need everybody for the setup In fact, I would prefer you didn't come for the summer. I so I may I think probably two forty five and three forty five so that All right Okay, well, thank you, and we'll keep on and touch on which artists you choose and excited to hear okay Okay, we kind of jumped ahead like a business on this sorry the discussion We had discussed at the last meeting and their new business about the board members wall acknowledgement At the last meeting about having plaques or not having plaques. It was discussed And I have an agreement with Connie That I think plaques are too cumbersome to get too much space They're expensive. It's hard to update and they're really hard to update Yeah, I think that if we do a paper version It still accomplishes the same thing that who's worked on it We can update it very quickly because we already have an exit It's literally just putting it in an ice frame So Yeah, so it looks and acknowledges the work and commitment put in why And this is saved as a file so that you can add names to it just right and right frame it Well, and I think we just don't put dates on the current board members until we know That's Put a starting date. Yeah, I'm sorry just a start date and then we just go with what we've gotten in the past and then as we as the board members But I agree with Connie. I think the plaques are too cumbersome. They're too expensive Actually, I have this that discussion but yeah Here so so that was I agree with it. I agree. I just think it's a it's a better Idea and I think we keep it as a file. It's so easy to update Yeah, and I would like to be the person who keeps right so that when we lose board members We don't we don't lose continuity continuity. Yeah, I don't want to ever be the person to have to try and recreate it Yeah, no, oh gosh, no, um, I don't believe Yeah Yeah, you can do beautiful things with word and there's other programs. Yeah, why don't we just put it in the same? well Around that long that we have a huge frame with love but but but you know, we can keep it Defined last to see but you know, I think that's a better idea Okay, moving right ahead Onto Future agenda items. I think we still push back They do have one other business. Oh, okay. I actually have to what's that? We've been kind of Highlighting houses and stuff that kind of look like cars And I was brought to my attention the Kalispell Montana There's a house called the Conrad house and it is owned by the city of Kalispell So I just wanted to highlight that so if anybody was interested they could go take a look at it We found that with It was given to the Kalispell Montana by the Conrad family Al is P. E. L. L It's up on Flathead Lake in Montana. Yeah, which is a beautiful place to go Yeah So I just thought I mentioned that and the other thing is we did receive a really lovely thank you note from From the about the board t I like it Maybe We'll want to drive together. Oh! Or fly. You can fly right into those room deals. Yeah. All right. This is from Candy. It came after our last board meeting. Yeah. It's beautiful. Yeah. And it's Columbine. It's beautiful. And it says greetings to my dear Callaghan house friends. Thank you for the fabulous tea last Sunday. The food was delicious, but more importantly it was great to spend time with all of you and to see many old friends from the past that I had served on previous boards with. And I'm out of breath. It was great to catch up. I miss you all and want to know if you need something, I am available to help. Take care and thank you again Candy. Nice. Here you go. This is so sweet. You want me to scratch it? Okay. Oh, that's good. Okay. That's okay. She read it. Yeah. Thank you, Cathy. That's really nice. All right. So if we have no other business, on to the house restoration and preservation project. Okay. I think we just keep that this as a future agenda item. We can discuss this on this. Yeah. From walking around and doing the walkthrough, which I think was a good thing for the room by room tour guide and that we walk through everything. It's good to have an eyes on type of thing. And I think maybe we just schedule that as a yearly thing that we just do a walkthrough and look at as a board. So we aren't really seeing stuff. And it's interesting because one person might see something and the other person doesn't and pointing that out. I didn't notice that. So maybe we look at it in the sense of doing the walkthrough once a year and schedule and then keep a list that way. I think that's a more productive way to handle it. Yeah. I would like to see a list of everything. Yeah, sure. That's on it. Does it mean you have to start doing it right now? No, I don't think that's realistic. It's been a call to the attention of other people. I won't put everything in my mental list on a list. Yeah, that would be helpful. So honestly, because we can't be in your brain and we can't be in there and say, which file cabinet's in? It is in. So I think that would be helpful. And I think the reality of it and the whole purpose of that is not to say that we're going to do it right away, but that we're aware of it. And then we can project to get funding. That's waste time talking about something that's already on the list. That's right. Yeah. Okay. And then Kathy, you put this on the agenda of the 2023 open houses. The thought process, I had in my notes that we wanted to discuss at the first meeting of the year, the open houses for the year. So that's, we don't really, the intention of these is not really to discuss them in the meeting, but just to not lose sight of the fact that at some future point, and if we know it, we'll put it on there, then we want to discuss these things. I think that's comes in with the retreat. One of the things that we talked about is we wanted to have a set type of game plan in January, that the board decides that this is what we're doing, and then we do that. Well, just so you understand, the intention for the open houses was never to let them interfere with a potential revenue generating event, because we've reliant that revenue to just keep the house running altogether. So Art Walk, although we've kind of violated that with Art Walk and the December open house, the intention for the rest of the open houses was for them to be somewhat fluid and move if we actually got an opportunity to do revenue in a day. I agree, but I think it's a balance. Absolutely. I don't think that the house's pure intention was ever meant to be just to generate revenue. I understand that we have to generate revenue. The realism is we have to generate revenue in order for us to exist, but it's got to be a balance that we're still open to the public, that we're doing what we, what was the intent of the house, and to keep it balanced. That's why I think we've discussed at the beginning of the year, we set a game plan, and we go with it, and it can't be trumped. It's a balance. My only point is, if we just pull a date out of the schedule and say, we're going to do a July open house on this date, if there's an opportunity for revenue event, we need to be fluid enough to move it to a different date. Correct. I don't think anybody, I don't think anybody is going to be, I would hope no one's not able to see that sort of things, but I think it's a balance. I agree. I agree. I think we need to decide on a number of open houses and a general time for them. I just don't think in January that we have the oversight to pick a date and stick with it. When people call and they want an event on this date, it's not always flexible. So we lose the event if we aren't flexible enough to move our open house to a different date. Right. Plus, an open house, just an open house without our walk, without Christmas, it doesn't take a lot. No. I agree. But I also think we're losing opportunities to run in certain things, I'm having certain events within the Longmont downtown development, I think it's going to be a measure of, okay, and I think we can set things on the calendar in January and work with those dates and try to have those things set up. I'm not talking about having an event every weekend. We are talking about just looking over at the overall calendar and picking certain dates and putting things on there and then having them kind of set like what we did with the Santa open house. I think that's a good idea. And I think those are the type of things that we still have to meet the overall purpose of a house. It's a balance. It isn't, house was not given, just a, well bear in mind that the grounds are always open daily. So, you know, it's just a matter of letting people wander through the house. Right. But I mean, people can come to these grounds, as long as they're not pre-deserved for a wedding or something, they're, it's a park. It's not a park. Well, okay, it's a life park. It's a public space. It is not a park. I'm going to respectfully disagree on certain aspects that I still think we have to keep the overall intention or intent of what they get us for. And it wasn't given to the city just to be a wedding. And it is a balance. I know we have to have the revenue for the weddings. I think it's great and other events, but it is a balancing act. And I think if we get certain things on the calendar, then they're in place and we can work with them. And yes, I believe with their flexibility, they'll absolutely have to change something fine. But if they're not on the calendar, they don't have them. And I don't think it's too much to look at the overall year calendar and zest on the events. I agree. I just think we need to be flexible enough to move them if we get a revenue opportunity. It's not going to matter if it's Wednesday the this or Wednesday the that. Right. And the downtown events are mostly Fridays and Saturdays. And those are dates that are key dates for revenue events. Yes. And the intention, the deeded intention of the house is to keep it open for the clubs. We can't do that if we don't have revenue. I agree. I agree. Again, I'm not saying that we don't do revenue events. That is a blends in at all. That is nowhere on the table. But we're flexible. It's being able to put it on the calendar and a looking plan. And then if we only choose to do one during the summer and we pick a certain date and if that falls on a Friday and we stick to it. And that's the only Friday of the whole summer that we do anything. I don't think that's about fine. No, we can discuss it in January. Well, and the other thing I would say is not everybody else's calendars are shut in January. Right. So we I think we can put a stake in the ground, but I don't think we're going to have a viewpoint of everything that's going on downtown in January. And these two are flexible. I've said people we advertise on Facebook, people see it and they don't plan six months ahead. Oh, I'm going for an open house. It's like, oh, there's an open house. Let's go. It's just a night. Let's go. So they don't need to. I understand that. But I also know we're going to make a plan. I know big events like with like with the city when they plan events like rhythm on the river, they don't just not plan that. That's a big one. So if we're going to be able to do stuff like that, or if we choose to do something like that, we wouldn't be able to plan. If we get a big event. Yeah. Well, well, big events are going to get planned way in advance and they're going to take off of Fridays and Saturdays. They're going to probably be a Sunday. You know, like our ice cream social. All these are Sunday. Well, but we haven't done that. And I mean, do we want to stick with ice cream social? I mean, that's that's one of those things. Is that is that some I just use that as an example. Okay. But that's all would be discussed in January. Right. Yes. So we can stop discussing it. Yeah. All right. Moving along. Yes. Okay. That's what I'm going on. Okay. So we're gone for it all guys. And all right. So can I get a motion for a journal please? I have just like one quick thought. Well, so the July meeting let's plan it so that we do a quick through the agenda and work on the bullet points that we from the from the retreat. Yeah. We'll just make that a goal. Anybody talks too long. We cut them off. We'll have a time just like what we did with everybody. Okay. Now. Okay. So can I have a motion please? I move we adjourned. Can I get a second? Janet, you can come on into it. So all right. All in favor. I got you. Yay. All right. You got your date. It's pretty exact. If we are having the meeting here then in July. As far as I know. I apologize for not being here. I just saw that and I don't know why because I've read through the notes. Let's know. It's all right. It should be in your calendar entry too. Well, the three of us went to the memorial.