 Good evening, I'd like to call Monday, May 18th, 2020 Berlin Select Board meeting to order. With us is Justin Lawrence, Flo Smith, John Quinn. On the computer is Angelina Capron, and with us also is Dana Hadley, town administrator, and Diane Isabel, town treasurer. Additions or changes to the agenda right now? Yes, I'm going to ask to talk about the schedule, talk about the highway superintendent position. Let me just ask those out in Radio Lane. Can you hear us? Wave if you can hear us. Okay. We can hear you well. I don't know if this will help. I know I couldn't hear you guys at all on Wednesday, really. I think it's really neat for that person sitting right in front of him. As much as we all want to be on camera, it might be best if you just sit with it in front of you. Or Brad, but in front of him. Anything else on the changes to the agenda? No, thank you. Public comment? Hearing none. Treasurer's report, Diane? Okay. I'll give each one of you a two-page, and it says Bill is introduced and called Senate House. I've put that on your desk. On the second page, it talks about number two. Establish a grace period for decrease or weight, a penalty or interest on fees imposed. Okay. That was voted by the legislature to understand that Governor Scott has accepted that. So if you want to move the penalty or not charge it or whatever, so I thought I would tell you, as of right now, the tax will do, obviously, on Friday. And right now, the past dues are $253,148. Normally, I always get 15 to 30 people after every quarter that I'll pay. So normally, we're at the $280,000 range, but this is $353,000. And $45,000 of it is businesses that normally pay every single time. Some of them are restaurants and have even an insurance company that didn't pay. They might not be open. So I guess all I'm telling you is that we do have $353,000 worth about standing payments right now. And I'm asking, do you want to waive the penalty or interest? Because I do have people that are calling me and would like to send out pass through bills this week. So if I have to charge penalty, that's fine. I just want to know about direction development. What's the penalties and interest on that $353,000? Well, the penalties and interest, the penalty itself is just to be based on the fourth quarter. And that is based on... Okay. So the past due... Okay, it's probably because we're so far away, Angelina. Diane's giving her report right at the moment. So right now, the fourth quarter is $149,585. Yeah, I don't know if I can help you with it. So I'll try and help keep you abreast where we are. Okay. So the penalty on that would be $11,967 if I was to charge that tomorrow. And then there would be an additional almost $2,000 for $1,200 for interest because it's 1% interest on top of that. So I would still charge interest on the passing portion from before because we're 211,000 and that really has nothing to do with this part. So I'm just asking on the new, how would you let me handle that? Well, I would think that, I mean, these businesses that are current and up to date, I mean, if they're having troubles now, I wouldn't be hesitant about forgiving the penalty. Were you talking about giving or just pushing it back to like July June 15, giving them an extra month? Can you do either? Can you do either or whatever you say? Well, I mean, you gotta remember that these businesses have been in town for a fair number of years and they have really kept our tax rates. Absolutely, yeah. And I don't see as we should be burdening them any more than we absolutely have to. Any other ideas on this? Well, I'm curious if it could be split out or if there's opportunity to say, you know, any of these businesses or, you know, people that have always historically been have a good track record for giving them or pushing it back for a month. But the people may be that it's always late. You know, why would we necessarily be forgiving that? I don't know if you can do that. That's something I'm saying. Can we do it? You know, we can't discriminate. You know, I hear what you're saying and it's not just, you know, it's not my decision but I just hope that I can discriminate. Yeah, but you're still going to be getting, you're still going to be paying interest and penalty on the, what is delinquent now? I mean, for this payment. Well, penalty is only a one-time thing. You don't pay that quarter, you get penalty just for that one quarter alone then it's over and you keep paying the interest. So they're not going to be paying, the ones that haven't paid will not pay additional penalty but just pay additional interest. What were your choices, Diane? You can either wait, put a date. Or you can say no. So in other words, you could pick a date and not charge interest until that time. And penalty, would there be a penalty appropriate with this or did you say that comes only once a year? No, the penalty is every quarter. So for the people that didn't pay this quarter. There would be a penalty. There would be that penalty and then you could decide, you could move it to June 15th or you could not. And the other option was to forgive it entirely. So, what you're saying is if we move it to June 15th, they have a grace period of one month. Correct. If they don't pay it by June 15th, then they get penalty and interest again. Now, at that time, could we decide not to charge the penalty? Yeah, according to everything I've read here. Okay. Sounds like we're pushing it out. Yeah, pushing it out a month and giving people a chance. I mean, the office is out. Maybe there's some circumstances that we don't know about as to why they haven't been able to pay them. Good. So maybe if you pushed it out a month and then come June, you'd know you could come back and update. Yeah. I can ask you again. Do we count on that revenue as part of our revenue protection? No. Okay. We do anticipate the revenue of interest. I would make a motion that we delay. I would make a motion that we postpone collection of penalties and interests until June 15th for the fourth quarter. Second. Any further discussion on this? Hearing none, those in favor? Aye. Motion carries. Any else? No, just like I started telling you cash wise, we're in good shape. I really collected a lot more than I was anticipating. And I, like I said, can pay the school and, you know, we're just, I'm feeling comfortable about it. If I wasn't going to be telling you, hey, you know, this is not good, but I think we're in good shape. And I think that's really good to the news and very good for the, a lot of our residents really made certain that they paid. And I appreciate that. Okay. Thank you very much. Approval of the licenses, permits, vouchers, and applications. Are you ready to do that? The hard copies are there to the hard copies. Well, since we have them looked at, has everybody looked at these? Yeah, Dana, do you have the packet involved? Can I ask for it to be in? I just gave it to you. I didn't, I didn't print all those out. Do you want me to print that out? Well, I'll get the hard copies. The hard copies right here. That'd be great. Yeah. I would wait for the end, Brad, probably. Next time for folks to read you. Yeah. Thank you. Okay. Paying the Andres and. Right. So we have Pam and we have Andres here. And I'm going to move them over here just because I want to. And hopefully they can hear us a little bit. And hopefully we can hear them. So they are reporting. Andres, it's very difficult for, Dana, it's very difficult for Andres and I to hear what's going on. Yeah. I don't know how I can help you. I'm wondering if. I'm trying my best. If folks wanted, would call into the zoom number, we'd be able to hear. Or just get next to the mic. Or just get next to the mic. And we're the other. We're the other. Either way. Yeah. Can you hear us? I can't, but I'm standing right here. We can hear. I can hear you. I can hear you. I've heard Dana before, but I can't hear it. And I can hear the person on the call, but I can't hear it. We can't hear anybody in the room. That's true for me as well. Because we're right here. And because you're yours. And yeah. So should we just postpone this then? That's the other thing. That's what we can dial into. And just. That's what I mean. Just. They're going to call in. Ready for it. One, six, four, six. Five, five, eight, eight, six, five, six. Five, five, seven, six, four, nine. If you need the meeting ID, just yell. What's the meeting number? Eight, seven, one. Four, one, eight, three. Five, three, four. Are you meeting now? There are 700. Can you hear? This is Justin. Can you hear me now? I need to meet you. Yeah. Hello. This is Justin. Can you hear me? Yes, I can hear you. That's good. Can you hear me? Yep. Perfect. Perfect. All right. Thanks for your patience. Anybody else we need to. You can hear you. Tell me, tell me when you're ready. Yeah. Okay. Well, thank you for having us tonight and thank you for figuring out the technology. I'm ham. The Andrea was central Vermont regional planning commission. And we have Andre's trees out here from watershed. We have a lot of. We have a lot of. Consulting associates. And, um, Central Vermont hired. Andre's team on behalf of, uh, Berlin to finalize three stormwater designs. Um, and if you folks may remember, we did a, um, a call a while back on three of the sites. That were at the 60% stage. And we did a call a while back on three stormwater designs. And we did a call a while back on three stormwater designs. Fireplace shop, the Berlin elementary school and the Berlin fire station. And we've gone through the 90% stage and, um, Andre's and his team have made a few modifications, not to the chimney sweep. That one's pretty much the same. Um, but we can go over that again. As well tonight, just to refresh your memories. And, um, I'm going to, um, I'm going to go back from the team at the elementary school, as well as the fire station and needing to, um, adjust things a little bit at both sites just to make the plans work. Um, and I'll let Andre's give you the details on that, but just wanted to bring you up to date where we are and. Let you folks know that this is the final design and, um, we're going to go ahead and, um, I'm going to go ahead and, um, I'm going to go ahead and. And Andre's going to share his screen here, but he and his team are going to, um, finish these up by the end of the month. And then we will be able to, um, have these on file to pursue other funding. Once it's available for implementation. And I can talk more about that. Um, and now I'll, I'll let Andre's talk it over. It looks like he has on his screen, the, um, plans for the elementary school as well as the fire station combined. Um, on one plan sheet. So thanks, Andre's. And I'll let you take it over now. Great. All right. So can you guys hear me? Okay. Yeah. Yeah. So, and I assume everybody can see the plan here. So I guess just to give the introduction, um, You know, we were looking to design a stormwater improvement for the school and the fire station basically maximize the benefit in terms of the water quality improvement. And also to maximize benefit towards this future three acre rule requirement, which is going to be a permit requirement in the future, which is going to be required for the school and the fire station basically apply these treatments in the future down the road. So we were trying to maximize the benefit towards those, towards that new rule. And just to kind of walk you through, I think the elements of the design, you know, basically we have the, the Unpaid Parking Lot over here on the eastern side. And so that was, that was a pretty key focus of ours. We were trying to pick up the water, which is draining off of the parking lot. You can see right along the eastern edge of that, we have a swale, which comes and it's basically designed to collect any of the water from the parking lot, bring it into the swale and then the swale then brings water down to a new pipe system. You can see down at the bottom here, I'm not sure if Dana has the hard copy plans. I can also zoom in a little bit too, so you can see essentially right over the bank, we have a new swale and then this black line right here, this is a new pipe system. And then this is going to be what's called a bio retention area. So this is essentially just a planted landscape garden. And we have a planting plan for this, which currently is in draft, but here it is right here. We have a bunch of different types of wetland species planted in this garden. So essentially this thing is designed to look nice, but it's also a place where stormwater can collect and then drain out and eventually drain out to this swale, which runs right here, the access road crosses. So this is feature number one on the property. Furniture number two is also the same exact type of bio retention, but it's over here next to just the north of the fire station. And this is designed to pick up the runoff from the fire station. So from the South parking lot, the water is actually picked up in a new catch basin right here on the corner, and then a new pipe brings it to the north here into this bio retention area. And then there's some new swales right along here, which are designed to pick up the water from the northern half of the parking lot and then drain it into this bio retention area. So that's the second project on the site. And again, it's designed as a landscape feature. Here's the planting plan here. So as it stands right now, there's some red ozure, dogwood, little shrubbery stuff along the edge. Any of these circles you see here are kind of shrub type species. And then where there's orange, where the swales come in, and then along the bottom, that's going to be more of like herbaceous wetland type flowering vegetation, which grows up in there. So designed to look attractive, hopefully, and recognizing that people that are driving in from the school are going to see it. So we definitely wanted to make it look attractive. So those are the, I mean, that's the main point, Pam. Am I missing anything? Do you think I should expand on anything at all, or is that a good plan? I think just maybe you want to mention just a little bit about how the school wants to pave their way. How they're working with Grineer on that and the spaces that we're really not going to lose parking or anything by, you know, from that along the side there. Definitely. Yeah, just to speak to the parking lot piece and what else was I thinking? Yeah, because I think that was one thing that the school district was really trying to coordinate, but, you know, it might, given the timing and funding and all of that, it might not work exactly to plan, but given COVID-19, they may not be able to pave anyway, so I'm not really sure where that's at at this point. Yeah, so Pam's talking about, you know, the school, basically, this is a problem area anyway, and, you know, we understand we've been kind of working with the school as they've tried to advance a project here to pave this lot. And, you know, essentially we worked with them to make sure that their parking needs were met in terms of like up in this area, you can see we actually have some spaces designated and we have, you know, we preserved kind of an open space here in front of this existing access drive, which they needed. We took a very small amount of the edge of the parking lot away on the east side. You can see it says new edge of gravel. There's a little bit of a recess there and we worked with them on that. We didn't, still maintaining, you know, 20 feet from the edge of the parking stall and then, I guess, down here, it's actually a little bit more. It's about 20 feet. So we worked with them on these, you know, adjustments to the parking lot and they, I think ultimately, you know, it's going to provide more structure to the parking lot anyway in terms of when they actually go ahead and pave this and, you know, we've kind of designed this so that they actually also need a stormwater permit for this work. And it's a little confusing, but essentially, even if we were not involved at all, they would have, to do this project, there would have been a need to do a stormwater permit. So essentially, we've designed things so that we should be meeting those requirements for them. So it's kind of like we're kind of stepping in and helping them implement something which would have had to been really done anyway. So I think it's going to work out pretty well. And I think as Pam was saying, it's just more of a question of the timing whether or not it's going to work for them to actually do this this year and I don't know, I don't really have an update on that. I know we just kind of did things as fast as we could and kind of gave it to them so that they could try to get permitted through the state. But I don't know what their ultimate decision was in terms of whether they had time or not to do it. Do you folks have any questions about the whatever changes may have happened since you last saw the designs or any additional comments or questions that you might have? No, I just had trouble hearing you for a second. What it who's waiting on what permit from the state? It was the last last couple of sentences that that you were just speaking about. I just couldn't hear it that well. So I think I can answer that. I think I heard you were you were asking who's waiting on what permit from the state. Is that correct? So they the school district has a need to get an operational stormwater permit and in order to do, you know, their parking improvements, the improvements that they want to do to the school. And also I think the access road as well. And I I haven't been totally kept in the loop on that where they are at. But I've been in communication with Bill Ford about the design, you know, earlier on a few weeks ago. And so I don't I assume that they're still waiting on getting that approval because that is kind of a kind of a lengthy process. And I actually don't know if they've submitted that permit or if it's under review right now. But I assume it's either submitted or under review, but not not approved. I wouldn't imagine. OK, I had a question. You mentioned something about three acre rule. And I some of that I just I can't remember. I didn't get that. Did you have to call to hear you? I'm sorry. I'm sorry. I believe you mentioned something about a three acre rule. Yeah, can you explain that? Please because these parcels are under three acres, especially now that they're owned by two separate entities, the school and the fire department, right? And and so this was it was a little bit of a unique one. And and early on in the project, Pam and I and some others on the team, we had some discussion with DC about this one because the fire station leases land. And so it it collectively, if you look at the whole parcel, including the fire station plus the school, there is more than three acres of them of existing and curvious surface. And that is what the trigger is for this future three acre rule. So it doesn't really matter that there's these two entities on this one. So the state kind of made made the made the final decision that, hey, this is going to be one of these three acre sites. And I'll chime in on that. But the good news is that the state is going to provide funding for schools to meet the three acre permit requirements. And so even though they're going to need a stormwater permit to pave it, correct me if I'm wrong, Andres, because I get this wrong every time I try to explain it. But they need that they need the permit for paving their parking lot. But they also need the three acre permit. And this treatment will essentially satisfy both permits. So it's a little confusing as to why do they need a three acre permit when they have to have this stormwater permit also? It's the three acre permit is is for the collective and pervious surfaces on the entire parcel, which is greater than three acres. It's not just for paving that parking lot. So that's why the two permits are needed. But the treatment, both treatments will satisfy the the requirements of the three acre permit collectively. So and because like Andre says, because the fire station land is technically leased, you know, the only piece that's actually owned by the fire station is the building itself where the rest of the property is owned by the school district. So really the the owner of that three acre impervious surfaces, it's kind of a collective owner because it includes the building and the parking lot of the fire station and all the impervious surfaces of the school. So it's a little funky. It's a funky parcel and and there's little, you know, there's all kinds of property ownership all over the state that is like this that the state didn't think about. But they are working with engineers and with the owners to figure out the best scenario to treat the three acres. And we have shared this with the program to make sure that it would meet the requirements. And I think the permit actually came out today. Andres, I think it's the three acre permit. Yeah, I think I saw an announcement. Yeah. No, well, thank you both. Any other questions? No, no other questions from here. Thank you very much, Pam and Andres. Appreciate everything. Thanks for putting up with us. Thank you. Thank you. Bye bye. Surface there. You've got the school building itself, the parking lot and the fire station and its pay of law. That's three acres. Well, on this on this one right here under Berlin Elementary impervious cover managed one point three seven pervious cover managed one point three five for a total drainage area of two point seven two. So close, close, but not over on that one. For the other ones that shows you on the next page where it looks like the chimney sweep spots about seven point nine two total drainage area. Yeah, there's point eight one with the fire department. We'll go around on that chimney sweep page. We don't know that I'd like to treat the site like that. Yeah. I hope we'll go much early. The other discussion on this. Are you done? Road pavement repair, non-sealed beds for Fisher Road, Dan? Yes, we have a Fisher Road has an area where that repair was a few weeks ago, about 70 by 50 to be paved and we did send out a non-sealed bit on it for the paving costs and we did receive one bit. Fifteen thousand nine hundred ten dollars. This is from ST Paving and Waterbury. They estimate using 86 tons at 185 dollars a ton. That bit also includes traffic control and early hours. Yes, all inclusive. Yeah, traffic control. Oh, no, I'm sorry. Road to be closed. Traffic control is not included. How long would it be in close for? I think they're saying that Tim, do you have an idea how long it would be? Probably won't be a whole day. I would say maybe I'll say a day. Just to be. It's got to be prepped. It's got to be dug out. They won't put three inch lift in there. Two, one and a half inch lifts. Who is prepping at highway? Yeah, I told him I could do it. Save some money. So he knew this when he gave this price. So a question will still be traffic control. Well, he's there. They're suggesting that the road be closed. For more than a day. It's just a total. When we go down there to fix what's there now, the gravel, it's just a total nightmare. And there's no way to control it. It's hard to get out of there and have trucks in there. And that stuff loaded to get it out of the way. I mean, we can haul it away with our trucks and haul it up here to the yard, but then then paving. And you're going to have to let it cool enough so that they can put the traffic over onto it. If they was traffic, this way they can just do it. By the time they get it all done, the first side will be cool enough so they can go back and put the top on it. So we would have to know about it far enough in advance so we could get the word out. It gets decided. Yeah. Do we know when they would be able to do it? Don't know if you didn't know for sure. They're in this area, even so, you didn't say for sure. But you don't think it would be like they fall. Something seems to be happening with the Zoom. It bounces us out and back in. Not sure why. It like loses connection. Done a bunch over here to make a way to let some of the new fulfilled stuff. Well, I don't know. That was S.T. Baving? S.T. Yeah, I just saw him. I just finished on Black Road. Grab a driveway. $15,000? $910 if they have 86 tons at $185 a ton. And that doesn't include any other materials? No, it won't be no, it's Tom Brown. So all you need to do is figure down three inches so we get a total of three inches up in there. If you don't go that big, they won't hold up. Right. Right traffic. Yeah, good point. Danny, you're the only person who's on. Yeah, I realized that. Well, Danny, since there's no other minutes. I can hear you. Yeah. You want to go with that one? Is there a motion? What's the board's pleasure? I make a motion to go with S.T. Baving, $15,910. I have an official road job. Second motion. Any further discussion? All those in favor? Aye. Motion carries. The motion is to accept the bid from S.T. Paving of Waterbury to pave a 50 by 70 foot section of Fisher Road that was caused by the road repair a few weeks ago. 86 tons of material at $185 a ton for $15,910. Yes, we did. Yeah. Thank you. That was the only bid date. Yeah, close up now. OK, so we're ready for the thank you. Ready for the next one. Tim Davis, what are you saying? Got a price from Bairons where we got it last year. They come up the corner of the yard. And Jeff Newton's going to truck it for the same price as you did last year, $6 a yard. The pages won't bid, or they won't give you a price because they won't guarantee you that they can give you what you want for the same amount or the quality. And Larry Everson doesn't worth buying because it's not same. We've gone through that two years and had nothing but mud every time that warmed up a little bit. We had to go out and fix mud because it's topsoil and warm and it's same. So with Bairons last year, they went up $0.25, but Jeff's going to hold this price at trucking. So it'll be the total increase in price. How many yards do you usually get? $5,000. How much? $5,000. $5,000 in the area? So you're talking about $12,000. So I'm new to town. Did we put out a bid? Did we put something in the paper? How do we do this in Berlin? I know in Northfield, we put out a paper and gave everyone a chance to bid around. Nobody bids. We used to when we had bids. Nobody bids. And that would be the best way to do it. However, we have in the past three or four years, Tim, I guess, we have not received. People aren't really interested in bidding. Because the pages won't bid because it's open. They don't want to be committed. The story is that his equipment's old. If it breaks, he's not going to be able to get it to us. And then he signed a contract and he's going to be liable and he could get sued. And he doesn't want any part of it. And then we did a vendor in Williamstown. And his product was inferior. And he was higher in here. We had a lot of problems with that product. He was $9 last year, so who knows what it's going to be this year. And he only bids. It only cost us all the more we had to get a call from So it's not seems to get a better product for about a wash. You get better product on a lot better product for the same. We didn't have the mud that we always had. And this is the first year. Last year was the first year that we used it. We just didn't get that swelling every time it warmed up. And when we graded this spring, it didn't, when it rained, it didn't turn to mud. Because you got the same on the road the first time around grading them until you get it mixed into the gravel. But before, we had mud up the in-yang. Is there any reason to buy it now? Or would it delay be potentially smirking? Well, you've got to get delivered before it snow flies. And the problem would probably be that. Tim, I wouldn't be buying it now, not till next. Finding that it's missing here. You're just saying they want to commit that. Because everybody buys from variance. More town, more in Watesfield, Middlesex, at Waterbury, sitting them all paid. So they've got a ton of customers. So you've got to get on the list so that you are going to get it in time before winter. And we did this last year, and it was here. And we were done stockpile on over there before October, or the first part of October we were done. When did they start bringing it in last year? I thought it was later when we talked about it. It was, yeah. I want to say it was October, November. The other two pits in the area don't bid. Was the one in West Berlin? Talkers? No. No, they haven't bid since I met you in seven years. They don't want to deal with it. They don't have to see it. OK. Their sand is nothing but silk, and they know that. It's not road sand. You got to have some stone in it, and their sand is just, theirs is more like wash sand. And Gross is way higher. He's like $10 in some of the yard. Rechecked with them? Oh, yeah. But he didn't even bid last year. And then it's $10 in some of them, and it was $5.50 a yard to get it off here. We used to have three or four that would bid, and now it doesn't have to bid. Well, LePage's, he won't bid, but he doesn't want to bid. What's the other one? McCullis? McCullis. They used to bid, but they don't have to see them now. Either they've run out of their sand in self-dairy and pitting callus, they can't all out of there. They supply the town of East Callus. That's about all they're allowed to all out of there. They've got a limit on what they can take out of that tub. They don't have much material left out there, anyways. Is Baren who Northfield goes through as well? What's up? Is Baren who Northfield goes? They bid last year. They bid last year. And we bought 5,000 yards last year. How much did we use? We probably used all five thousand. Well, I had to buy some this spring. We got both. How much do you think we have stockpiled right now? Maybe 1,000, 1,500. We can, like the winter before, we had it hardly any left over there last year. Because part of the problem is, is the better the sand is, the less yields. Because when you had that other stuff, you put it down. It wasn't sand. It was more topsoil-y. Car is packing on. It turned right to ice. This stuff don't do that. This is what you want to call a real sand. Baren, the other trouble is you don't know what the winter's going to be. No. The winter before, we didn't have any left. We had to buy that year. And we didn't have any left to speak of. Maybe, maybe, we'll have to do the actual. So do they hold their price if we need more in the spring? Oh, yeah. She doesn't change. She only changes her price once a year. First, when we got a new price list here this last month, I guess. So did you just reach out to the male people, or did you just reach out to Baren, or how did that work? Just the only one that's holding it. And he's holding this price. And the policy was, if you hold the price, trucking didn't go out to bed. And to just let him know when he's scheduled everything with her. Threatening the owns it. Right. So you reached out. You sent it out to Baren, and it looked like you're there. Well, that's why I'm here tonight, because I talked with Jeff the other day. And he said that we really needed to find out what's going on so that we could get on the schedule and make sure. And if we pay for in the new fiscal year? It is not like this year. You probably won't haul it until July or August. And in that budget line item, we have enough to cover the increase? Yes. Well, I had almost $12,000 left. And I spent a little bit this spring, because we got low, we used all the time brought in. Because I had low cost loss of truck right now. I've never gone over the same budget over. Not even close to the money left over. Because I don't believe we increased it for the last two years, state-of-the-art. We had $70,000 left on that. And what you're hoping is that you're consistent at 5,000 yards? Oh, yeah. I mean, there's someone over there. Because if you get a bad one there and a lot of ice, you can go through 6,500. But like I said, this thing isn't so much better. You don't use as much. It's got more stone in it than everybody else. It doesn't get, it doesn't ice over. That's the main problem. Is it icing over? Just stuff don't do that. Well, the 825 yard, right? They said 825 yards. 825 yards. It was 775, actually. It went up to 8,000. So it's $70,000. Between truck engine and the truck engine. How much? $70,000. That's how much it is? Between truck and your sand. It's $6 a year in the truck there, right? So how much do we have in that line of them, do you know? Dang. $70,000. Was it $70,000? Yeah. $70,000. He ain't going to stay that way for long. I don't know what he would. I know. I don't know. I burned this stuff. I'm 99 in because like, that's all that's missing in the yard and I'm living in the yard. I guess I know. I'll just shut that computer right out. $70,000. So Tim, we didn't have any other offers on sand other than $70,000, Justin. My other one is gross. Well, gross is over $10. He quoted me a price last year at $9.50 a yard in Bury. And quite a few towns used to buy from him because it's close and local. But right now, the only one I know is he's my employer. Plainfield stopped buying from him. Because if something happens, what happened was his generator burned up on him. So he shut down. Then they were out. They didn't get their sand. So we didn't put this out. I'm just trying to get clarification. We didn't put it out to bed. Nope. We had it for three years now. I thought we had to put the sand itself. We didn't put it out to bed. We didn't put it out to bed. Well, there's always a caveat in there that the board can decide not to. The policy is anything over $5,000 that goes out to bed. That's why I just wanted a clarification on that. But at the same time, if you look at what Tim is saying, you've got to look at quality of the product. Even though you may have a low bid, you're not saving yourself or you're not doing yourself and you favor by buying it. Right. I'm not talking about whether or not, I'm just talking about the actual whether it needs to go to bed or not. I understand that you can say. They can make that decision. But yes, you're right. We normally put that out to bed. So the thing to remember here is you can put it out to bed, but you have somebody who is going, well, I mean, if you look at just the tailgate price, that they're asking at the pits now, you're still going with a fairly low bid on the with the $8. Because Tim is saying gross is $10. He has a good product. And then you've got the other fellow who has an inferior product. Right. And that's it. How much does it cost us to put it out to bed? Just the advertising really at the Times Argus, otherwise it doesn't, you know, that's in hundred bucks for the advertising. Yeah. Okay. I can't help you, Dave. I give up. I'll move you over here. Maybe you'll hear. Chris, better now, Dave. What do we want to do? Well, what's the board's pleasure? If you want to put it out to bed, we need to do it right off. If you want to go with Tim's recommendation, then we just need to let them know. My normal stance is to go out to bed from the highway foreman. It sounds like all the towns in the area are using them. It leads me to believe that there aren't any other towns bidding. There aren't any other companies bidding. There's no competition. Everyone's going with the same company. There's not many pits around it. That's the problem. It's a big run-out. I mean, Colic has a ton of sand there at the bottom of the core, but you can't use it. And Tucker has never been since I've been here. Seven years. And I appreciate hearing that. I was just going to say, I appreciate hearing that it's quality product. And you've got their commitment with them before. I don't even know if she bids, because none of them other towns are bid bid. There's only one other good pet, and that's when Osh is in more so trucking to kill you. Yeah. The trucking is quite a ways to bolt them, because that's where the pit is, but it's all interstate. They're back and forth here pretty quick when they're home. There's a baron's. Here a second? Any further discussion? With that motion, are you willing to go with Newton's for trucking too? Oh, I thought it was a package deal. Yeah. Yeah, okay. No further discussion? All those in favor? Aye. Go ahead. Thank you for a good explanation. Thanks, Tim. It was helpful to have you here. That's why I wanted to come in. I'm leaving. Where are you going? We learned. Okay, next is the acceptance of the Hazard Mitigation Plan. Yes. That has just gotten approved by Emergency Management and is now waiting for you to bless it. We had the draft a few months ago and there were no changes to the draft. What meeting did we get the Hazard Mitigation Plan? I don't remember seeing it. I don't remember up top of my head but I can go look. Well, the only reason I ask is was it before I came out of the board in March? If so, I just want a little time to review it. It could have, because we saw the gentleman come a few times. I can abstain if all of you are comfortable with it. It's not a big deal to me. I just don't want to vote on it. Understandable. I'll move to approve the Hazard Mitigation Plan. And I'll second that. Any further discussion? All those in favor? Aye. I take a hingeline isn't with us. I think she gave up, yeah. Okay. Motion carries. Thank you. Can I ask a question? We're all set with ST Paving. It is still here. What's that? We're all set with ST Paving, right? Because I've got to call him and find out when he's going to be able to come here so I've got equipment here to do what I've got to do. Yeah, we voted on it. Thank you, Tim. There's our estimators down to Jones Brook right now so I'll get it back up here so I can get that help. Thank you, Tim. As he said, if I did the digging and the prep work, that part of it would be fantastic. Awesome. Thank you. Thank you. Have a good day, Tim. Have a good day. Okay, so discussion on proposed budget reductions. I put that on as a placekeeper. You had discussed it a little bit because I think it was the last meeting and didn't know if you wanted to take any further action now or if you wanted to take a wait and see attitudes. Well, I'm curious what, I'm just curious like the actual equipment fuel costs right now. Do you know that there's been a decrease in the fuel spending substantially or what percentage or what? So you're talking about gasoline or diesel? Equipment fuel. Let me have that purple book. I was going to print you guys a I'd send an oil sample out for the grader. And it's done. They emailed it back to me today but I can't get my printer to print. So I'm going to work on that tomorrow and see if I can figure out what's wrong with it. But I've got a thing analyzing that oil in the grader. You didn't follow the email to the still if you want it that way. They won't print. I don't know what's going on over there. And tires. If we're not going to get a grader we're going to have to buy some tires. We're showing metal fabric in the front ones. How are the rear ones? Pretty bad. All you do is spin. Spin, spin, spin. So we're probably not going to purchase a grader. It's 8300 for tires. For tires. Four tires. Six tires. Six of them. And that's state price. That's state price. 8600 for all six. I think it was 8300 for all six. 8300. And then what? What did the sample look like? I don't know. I can't print it. You can't even open it? Well, I figured you could open it. Well, no. It just said click on here to print your results. And I clicked on there and they won't print. That makes sense though. But I'm going to figure it out tomorrow morning. And then I'll get it straightened out. So I've got the okay to get tires because we need them badly. I would say you're going to have to help anyway. Yeah. I mean, the front ones aren't going to get through the summer. Now we're getting some decent weather. We're going to get a lot of grading to do. I was like totally assassinating. You guys do a great job of grading. I love it. My only thought is if the oil comes back because we have major problems so we just get 8300 dollars. Right. Nothing if we did need a new grader, right? Well, yeah, I guess. That's what I'm getting at. That's what I'm getting at. I agree with you. I agree with you. I agree with you. And then if it comes back, will they have any repair options or they'll give us an idea. It's got a lot of hours on it. That's what they're going to tell you. No, if there's problems in the oil, don't bother repairing it. You can repair it but it's going to be so expensive. Right. And you still have a 10-year-old grader? Yeah, 14-year-old grader. Norfield went through this. They rebuilt their motor and then they wish they hadn't. They dumped another almost 30,000 into it after they spent 50 to put a new motor in it. I mean, when they get that piece of equipment is the hardest work piece of equipment we've got. It works hard. Can you answer your question, Justin? In December we were paying $2.38 a gallon for diesel and right now we're between $1.40 to $1.52. Wow. So that is substantial. Yeah, so it could maintain that equipment fuel and that would be better than we anticipated too. Have you found out any more on the culverts or anything, Dana? The culvert for what it was at Richardson Road? Sorry. You said possible negotiation for lower cost culvert replacement for Richardson Road. You probably don't have any additional information on that, do you? No, I don't. Have you heard anything more from the engineer? I have talked to the engineer and that's about what I've heard from him. So I don't have anything as far as that. I have applied for a grant on Richardson Road but I don't have that either. With Cemulus being debated now there's a fairly large chunk for local municipalities, wasn't there? I just saw the bullet points but I'm pretty sure there was a large portion for municipalities. I'm not sure. Was there some strings attached to it though that had to do with the... But it had to do with being caused by the pandemic, wasn't there? Wasn't that part of it? I don't know how... The first one, the CARES Act, yeah. I'm just not sure about the second one. I can check that out. I think we should just continually watch those because they're going to at some point try to get everyone going again and boost some... I do watch those but I haven't seen any really that apply to us yet. Is there any other funds in the state that would be used for something like this? There may be an emergency fund. Shawna did mention something about that one I was talking to her about Lover's Lane Bridge and since Richardson Road is actually more critical and I do believe that Richardson Road could wait another year. I would rather get finished because we've been talking about it a long time. Richardson or Lover's Lane? Richardson. Do you think Richardson could wait another year? I think it could wait another year if we can't get funding or if it's more than what we can afford to pay. And then our engineer doesn't stay up to speed and they don't do any of those seeing more funding or emergency funding or they don't give any advice on that at all I haven't had that success with this engineer in doing it. When we were using Otter Creek they really helped us out. This one is like I certainly can try and work with him and I have explained to him we want this repaired He was the same I mean and there's been a lot of ideas as far as slip lining the culvert that might save us some money or so forth but I think we should be ready to go and I'm hoping that if they slip lined it that we're talking a lot less cost and what to replace it and the hydraulics that's been done so it could be slip lined there's enough capacity to do that. So I guess I just need to be more vigilant about chasing the engineer so that he comes across. The other idea is Karen Horne probably stays fairly up to date on what's coming out from these bills so she may have a good grasp on what's available whether or not there's municipal money. The else on the budget reductions can you keep this agenda item on the board? I'm just holding it as a place so I will do that. Let's see here nothing else on this if not town administrators reporting anything? Yes I have a couple things one as you know we've still had the project going on in the new downtown and the consultant that is working on that and again Brandy is being paid from a grant plus there is money in the FY 21 budget to pay the difference. So she has got a tool online that you can go online and design the town center you want they've been trying to promote this the planning board and Brandy and they're looking for quotes from Berlin officials hopefully positive and so she's asking the select board if they would want to add a quote onto this page that she's working with I don't want to do a planning commission meeting that's the woman you matter probably she was also the same woman that did the zoning I know so shall I make up a quote positive positive if you need help with the positivity flow is available usually at the end of the day she's great with that stuff I trust she'll do a great job I can just run a buyer first I'm going to buy you a flow No me you'll do a fabulous job you can take a together but I just wanted you to know if you saw that online what you said and then I have there were some minutes that I think I sent to the planning commission and public works was in their flow I know that you've been going to the public works forward I sent a thank you letter to Wayne Lamberton because he was very generous and put up shields for Rosemary and Corinne which was very nice tomorrow Tim and his crew are coming and we're moving furniture in Corinne's part of the office so that we can use that window we have actually on our side of the fence if you will Diane has been waiting on customers to take tax payments they don't come in but she's been they've come to her door and she's been dealing with them and anyone that we've had most people we haven't needed to see in person but if we have we have waited on them I don't believe the clerk is open I'm hoping that once we have this window open have you figured out the idea how much it's going to cost to put that shelf in there Tim said that his crew could do it and so I think we'll get through with that we do need to buy a new location for the bulletin board I'm thinking of an outside bulletin board because on the side of the building or something like that that window they're going to make it so it's safe so no one's going to get their hand taken off but it is a heavy double-hunt window of the old-fashioned variety so I think we'll just see how that works out if not maybe buy a newer window like the whole window up needs to block the wood here or you can have a slotting bolt on the side and you don't think there's no problems keeping it down because you can always put a lock on the top you could put I suppose a lock off the top you'll get that done for the 500 oh I would think you know we do have a little supply of masks we have a supply of cleaner the staff has been wanting to buy thermometers I would rather not getting into taking people's temperature I think they're still very hard to find and they are I haven't gone that far but you're probably right you have to get pretty close to someone before you can take the temperature I know all seriousness I think the sign on the door saying you must wear a mask if you have any symptoms we have the sign that you need to put on the door and if someone's sick et cetera et cetera et cetera but I kind of don't think of thermometers necessary plus I can't picture myself I'm not a medical person trying to do it we want to approve the warrants everybody fine with them and also before I'm done several weeks ago you approved reappointing several people to committees I did not send these to you because there's so many of them but we could sign that's all I have for now okay thank you warrants make a motion to approve general fund accounts payable warrant number 20G21 with checks 2199 to 2228 in the amount of $52,002 and 55 cents also payable warrant 20-23 for payroll from April 26, 2020 to May 9, 2020 paid on May 13, 2020 in the amount of $36,388 and 75 cents along with the April journal entries the April budget status report and trial balance and the April reconciled bank statements for general fund sewer commission and the water division and delinquent tax report as of May 14, 2020 I'll second I'll second that Any further discussion? Very well, those in favor? Aye Aye Motion carries Roundtable, Justin Brad, could we talk about the Highway Superintendent position? One idea I had had was to delay how hiring a highway superintendent so I guess first of all, I'm looking for advice whether you think that's a good idea if we should go forward with the applicant and arrange interviews for the applicants that we have I know Brad, you had thought it was not a good idea to delay Well, I just, I mean all it's going to take is one storm you're going to be down a van and roads are going to be neat yada yada I understand the cost savings I mean, that's, yeah But as firemen I can remember we've always had a four-man road crew to maintain the roads except a little later I think we're going to need a whole four-man crew I mean, equipment's a lot better than it was we used to have just six-wheel dump trucks and now we have ten wheels with bigger capacities even so You had some experience before didn't you, before Tim came without a highway superintendent wasn't the town down a person Well, we had, Gary was acting but he had been on the job since he got a high school sure he knew the roads, he knew the equipment he knew the people he was working with so I mean there was no even so we only were down with man for a month or so right, okay, alright it wasn't a long term thing I think he's running a potential issues through the internal situation without having a clear direction and obviously I was going to say, I think that would be an issue you have a very good crew but I think that I don't see like any other crew there's only good as a leader right, and if there's no leader I mean you have to have a point person I personally think we should look forward to the interviews and process and make a decision with that Well, plus the fact that you've got these people who are interested I'm assuming that the ones you've vetted are experienced I've sent you all the ones that I've received and obviously there are very levels of experience but I wanted you to see all of them because there weren't all that many Justin says Jeremy Hansen there's no John Quinn on it just for your awareness that all the other ones are right good help is so hard to find hopefully my secretary could have one so I did have you done any of the background yet? I wanted to talk about how you wanted to do that I can do that this week so that's not an issue there I did have John had asked me to do a scoring sheet which I did one and he has given me his back but if the board would like to do that that would be helpful plus then I would need is the board want to be involved in the interview process the initial interview Dana is asking if the board wants to be involved in the interview process for the highway format I mean if not as a whole board maybe I'd be willing to be is there a liaison to the highway yes there is who would that be? I believe it's that gentleman over there we have a volunteer absolutely see how that works Dana that's why you're a chairman I was just waiting for you to come up with that so would that mean that we would do the initial interview we would make a short list we would bring it to you and see where the experience levels are and then of course you can always talk to them and get a little feel of what kind of a person they are I mean why don't you let Justin and me meet and we'll figure it out and we'll weed their own and then we'll be back we may need to ask for a special meeting do that thank you anything else? thank you very much Dana around table Justin oh we had an ongoing sheet you saved the spot for the budget that sheet did right after we're going to keep going to share with the things we had in limbo can you put that in our face right in the meeting is that like you have to do lists that's my keep your list well it's our but it keeps us focused on what needs to be done anything else? I don't think that's oh yeah just like we I don't know if you guys got the email but we put some temporary decking over that bridge on irishel besides that so I went up there and put some 5H plywood over there that fell tom weller was there josh walker wouldn't help me that's temporary they still want a new bridge and all the vice president from vast was there as well yep so vast did say they were willing to you can get them labor which is huge labor for the equipment or just labor we can get the equipment down there too I mean basically what you're going to need down there is probably an excavator of some size no I don't think you do because they're just going to re-deck the steel that was there how wide is that? it's not wide enough so we reached out to I talked to beaver coro so I'll see coro they actually owned the last week he's got some I-beams as well as house he's supposed to measure up Jamie boldock also said he did when I reached out to him so they came to us with $5,000 I think if we coordinated it that was that was not just material cost that was some labor involved too so I think with the free labor that we can get we'd probably be able to do it about the same where you could actually fit some sort of like tractor or something across there too because that's going to be using it and there's going to be maintenance it would also be able to get equipment across over there there's a washout or something for repairs so I haven't heard back from Phil or Tom but they are they're going as far as I knew they were going to have a meeting and have some discussion there was a section of it where there was I think it's because of the current use maybe that was more pertaining to plaster whatever at that what about have you talked to me with VASA VASA so I think the problem with VASA honestly is that VASA may do it but they don't have any connector so this is just approved for snowmobiles and I think that you might have issues once you get over into this section especially with ATVs side by sides so I didn't talk to VASA at all because right now the way I left it and actually Steve's the trail master for the Northfield Clubs if we could somehow get over to uh over to Tucker's Gravel Pet which we need to meet through Riverton or whoever that calls Lower Lane Bridge we could tie in and be all the way into Wheat Steel so we tie it all the way VASA VASA and well he can do it over there he can do that all side by side too which is pretty amazing so the problem from here would be like I don't know you could probably open up this piece it's probably worth pursuing but those aren't official trails yet he's worth the land or is over there and he's got permission and he's developing that so I think for right now the the way the trail systems are set up we can either tie in over by at least somewhere down in Riverton or we're supposed to go up on that mountain and see because we could come out maybe on a turkey hill yep you know where that is so there's an old road and I actually called John to find out where the town road came from and I took a ride last Saturday I went up on a turkey hill and found out where the old town road comes in and all that so which ties it right up there I just think that if you know the only section is a section of black roads that's holding us up obviously to make that all work you're not going to get a lot of buy-in from VASA even unless that's available for them because that's a big connection piece you want to be careful of those old town roads because a lot of those were thrown out I think it was about 2060 yeah some of our trails wasn't there one that went behind Wheeler's house an old town trail because that's where it used to connect was it would come down behind Wheeler's and then you'd go through Riverton and that's how you cross over there um but I don't know if that's a thrown up trail or what it is but yeah Steve knows all that on his side we just need to figure it out on our side because along those old roads and old right-of-ways that weren't used for anything we just threw them up because it was probably beyond our record I think we just have eight legal trails yeah so that's all I got hello thank you I couldn't hear very well the other night when we had our conference call or our meeting on Wednesday night so I apologize for not being able to be here but when did we decide the town offices were going to open well we're going to open as soon as we get that window open when that's going to be tomorrow I can't speak for the clerk's office yeah I mean the rest of the building at the town clerk is going to stay closed that's her prerogative by law but I want to make sure that we have I want to make sure that we are available and I know we are but the signage on the door at least lets them know how to communicate with us if they are going to come in that they need to wear a mask we have those because that's the only sign I saw on the door that's basically the one I thought I saw that is what on the door now but when we open I have a different sign that talks about in fact I have it on my desk it's the one that is put out by the state as far as if you're sick don't come in so you think tomorrow if they can get that move sure well I mean you can open this part of the building tomorrow no matter what they have it so they can access the town clerk through the window true and we have we are going to get better signage so that people can go around and talk to Diane on the other side so that works out well so I think it's not much of a problem for our side okay and then the only other thing I was going to mention was with such a small road career I agree that we need a foreman the changes that I'm really thinking about are structural to how we do business and that's why I was saying for the FY22 budget a 10% decrease and I think we should start now looking at different options but it's going to take us a while to figure out what the right surgical cuts are in order to I thought you were talking about the FY21 budget you were saying 22 we were originally it was the FY22 really and then we had talked about well we might as well start right now but I'm thinking for next year we really need to plan ahead to figure out here are the cuts that we're going to make because this year's budget has been baked it's been voted on and we should save money wherever we can and cut expenses to practice for the following year where who knows where we're going to be it's going to be a big part of formulating that FY22 budget right I just wanted to kind of explain myself a little further I appreciate that because I didn't realize if we need the road foreman we need the road foreman roads are absolutely great in town compared to some other town certainly appreciative of the work crew I just want to make sure we're thinking about the cuts in the right way when we did this in Northfield it wasn't about okay we're going to cut everything out of our capital capital expenditures that we're just not going to fund and put money away anymore we looked at structural changes that would go on and on and on and slowly come back over time rather than we're taking 5,000 out this year and next year we'll have to put 5,000 in again to make up for it well so often that happens yes right and those are the cuts that I don't want because it doesn't really get us anywhere right I understand I appreciate that well said I have nothing a motion to adjourn it's a move second all in favor