 Let's call the meeting to order at 7-0-1. Do we have any adjustments to the agenda? Okay, and we'll move to the consent agenda. Approve the minutes of Tuesday, May 16th. Entertain a motion to approve the minutes of Tuesday, May 16th, 2023. Anybody have anything? I'll move to approve the minutes. I'll second it. Any discussion? All in favor, say aye. Aye. Aye. Any opposed? No. The minutes are passed. Is there any public comment at this time? Okay, do we have any board comments? Greg, do we show them a vote? Good. Yeah, thanks. That's good, yep. Thank you for attending. It was good to see them off. Was that on the board? I just wanted to add or just acknowledge the girls tracking field team in Division III state championship. You know, it wasn't just a championship, but they really beat everybody by a lot. I mean, it was like 71 or two points that they beat everybody by. So, I mean, they're doing a bang-up job there. That's amazing. And you look at what they have to work with, you know, limited resources that we have at the school. I mean, those girls are really doing a great job. And the boys as well. The baseball team did great. And the baseball team did great. I went to the game up there. It was very sad game, but it was a sad game. And it was closer than what you really think, because that had been beaten everybody healthy year and they actually gave it a good run. So. I just wanted to acknowledge them. Great. So we don't have a celebration of learning this month. Jamie's not here yet, so let's... Okay, moving to the principal's report for now. You have our principal's report and our social-emotional behavior data report. And I think that our principal's report covered a lot of things, talking about kind of how we're ramping down and ramping up all at the same time, ramping down from this year when this was written and also ramping up summer and summer work. So elementary section kind of covers the plans for what we're going to do in BEST as a team and that agenda. And then we also... I don't know what it says, but essentially one of those is how we all... Roll. Roll, okay. Roll back though. Again, elementary is talking about the summer learning that some of the teachers are taking, or the one that's being offered and that teachers are doing. And then finally, just how we wrap up the year really busily with lots of fun concerts, art shows, field days. Lovely that the middle school invited us to participate in the Circus Mercos residency. We had carnivals and magicians. All right, a lot of fun I found again. And a couple clowns. And a couple clowns. One's leaving. That's for the elementary. And in the middle school, again, our group, the new principal, Pierre, is going to best with the team. And that's pretty darn exciting, especially they get all together and spend some time, quality time together. Flexible pathways. One thing I would highlight is we had an eighth grader who really turned out to be the hero of the whole preschool. If you went in there when he was in there, they were all playing with him. They can't wait to see him. Everyone wants him to read to them. It couldn't have been better for a kid's self-esteem. Every time he came out of there, it was two inches off the ground. So we know that stuff works on people's hearts, and that kid re-engaged in school from that, I think. And on goal three, the community piece, I also highlighted the Circus Mercos, so I do want to thank Felicia Dieffenbach. She was instrumental in making sure that things ran smoothly, and she was sort of the Circus ringmaster of sorts. So, good job, Mrs. Dieffenbach. High school. High school. So, the report's there. So one of the things we're working on this summer is advisory. We're changing it up. We have had grades 9 through 12. Next year we're going with just grade 9, grade 10, grade 11 and grade 12. Different needs for that. Different levels. I think that would be really important for our students. So we're working on a curriculum for that this summer. Shane Oaks and Ben Boynton and myself. Next up is our flex period. Next year we're starting a flex period. One of the things that we talked about might be called wind, and that's kind of whatever is needed. So it's a period where whatever is needed. I know some of the kids might need some math and literacy coming up. Might need some extra support. So that would be a period to take care of that. As well as a period to work on flexible pathways. We're finding that that's getting to be pretty popular in our school, which is outstanding. The numbers for graduation this year was we graduated 48 students total. 50% are going on to a two or four year college. The military and six percent are taking a gap year. And then we have 11 students that we can get information on. And Rodney, thanks for being there. That's great. That was my plug-in. So are we going to do the SEL report here? Is it later in the agenda? I think it's all on the whole. I think it's easier to talk about specific questions. Sorry, are we doing the SEL stuff now? Well, it's listed together. Yeah, it is. Does anybody have any questions for the principal on the rest of the course? We're doing something good at the high school. We had several students today with makeup exams. Several students emailed me last night to ask if they could still come into school and be in the gym. These were students that I would think would want to stay at school. I think they couldn't wait for the door to close and be gone. I still had to say no. So in your report about the FlexBlock, FlexBlock is the second version of Explorations. What was the Explorations thing? Explorations, we're trying to get rid of Study Hall and Explorations were for kids to work on projects throughout the semester. One thing that they had a passion was a passion project. We did have some students working on trucks and some on a gun that she made and different projects like that. But it wasn't quite as we wanted it. And then more kids got involved in flexible pathways through some of their own projects and academics and we didn't have time for it really. So we're trying to do this FlexBlock where it was the new one coming up is where kids will have a chance to do flexible pathways to do extra studying. All teachers will be available at that time. So that was a problem. So if I had a student in my Flex class this past year, Explorations and they were interested in trucks and I had no information on trucks, I couldn't just send them up to somebody. And now if they're doing an online English class, then they can go to the English teacher because they're going to be available at that time. So FlexBlock Pathways is going to expand to do flexible. Yeah, so before it was in the regular schedule, they would just take a class off to do something. It kind of looked like a study hall, it really did. That was frustrating. We're going to improve that. But you haven't figured out like how long? We figured it was the fourth period and everyone's available at this time and now we're trying to figure out what are the needs during that time. So if there's math needs we know that need that from Track My Progress so they're already going to be in his class and so on. Cool. That seems like sounds promising. Okay. Well, why don't we talk about the SEL data? Should we do it in grade level again? I think it's just personally easier to look at and ask questions. I know that you're going to think that I fail or that I think it feels drasticer. Yeah, I guess looking at the data from it seems like there's so many variables that are kind of hard to control. You may have different teachers and different class groups and stuff. So it's hard to really get information about how we're doing out of just the data, you know. So I guess what I'd be interested in is your kind of conclusions of like you kind of have more context on what's going on and like. I think for elementary specifically maybe a little bit less this data and more the PBS climate survey data we're going to focus on how to engage families better how to make sure that families feel what they're being communicated with to make sure their perception of safety is accurate if they aren't feeling like their kids are safe here or what we can do differently. I think that was where the universal team wanted to focus their energy more in fact than maybe this data and I guess I sort of kind of keep the laundry list in the principal's report for at least for what the elementary wants to focus on. What we're mostly excited about is I think we think that things are working generally pretty well. Yeah generally very well and I think we just we're trying to ease up how we were planning for the wild at times mostly and that we're moving to that positivity project which is just a resource of that we're not wasting time, it's good time used but a lot of things I was going into those so this is already done for us. I think one of the things that stands out for me and the middle school data is it's more than double the referrals and I think part of that is it was a push and when Pam Arnold came in she set up a push for making sure people were actually writing people up one of the pieces coming back in and seeing it and actually talking with Andrew a little bit about it it's turned into and I think we should be very careful writing a report but then having no responsibility as a teacher to be in that report handing it to the office. I think we need to go back to the model of first engagement is and the most powerful is with the person where the negative behavior happened instead of handing it to somebody that will fix it for you. That's I think that's what I gleaned out of this. The double amount of reports I think is a good start but we need to and I think your point Andrew we got to drill into there and see what's that mean where is it what's happening the other piece that we don't show and I don't think we show anywhere is who wrote who up so which teachers are doing the job of writing up people which are nobody writes up anybody we want to learn how their magic works and work with them or we just want to have I think that's a piece where we'll have the most effect if we can do professional development with folks on on writing people up in a meaningful way and teaching behavior so that it changes at the high school you know this is my first year as principal I thought it started off a little shaky there was like five suspensions in the first two weeks of school and I was like is this the norm here and then I think it was a trust thing just having parents and guardians trust me and our decisions and working with them like it takes a village right and having the parent or guardian come in and like work as a team to discuss how to improve and I think a lot of it was they just were so unsuccessful in a certain class taking an algebra class where they really weren't successful and then they were just feeling frustrated like anybody would not being able to handle the work so we found alternatives for them and after finding those alternatives these kids ended up loving school loving class and they got jobs you know I mean it was really kind of neat experience and one of the things we're talking about in our classes for next year is I took this class with Harry Wong which was the first days of school and everything is about procedures so like you know you meet your student at the door then as soon as the student comes in there's an assignment on the board so they're starting to write whatever the class may be so the teacher comes in and then it's automatic like if they need a pencil and they know where to get a pencil out of the bathroom they don't have to ask it's a sign out it's everything is a procedure to that and I think one of my goals for next year is to have students in class on time which is the way it always is but to stay engaged in class for the first 20 minutes and we're finding that kids are coming in dropping their bags and then exiting and then coming back six minutes later well six minutes later you know we're ready to go I mean that's where I know as a teacher that's a lot of that learning was right there in the six minutes and kids are coming in what's going on so just making that clear expectations for our students and so it's consistent across the school too some of the stuff for next year one thing I was wondering if it would be possible to do like the kind of overall numbers are good to have but they're very noisy because you know all the changes and like you know there's a lot of context behind it what I'd be curious about is you know we do have kind of some interventions that we do with behavioral things like the check in check out type stuff and you know there's kind of different levels to it and if it would be possible to see like average number of referrals before intervention, average number of referrals after you know like are our interventions working that type of thing and if it's possible to tease that out of the data somehow so I don't know that might be difficult but that was one thought I had just looking at kind of the all the numbers of what's like it's not completely difficult I would say specifically to Chico though if they did have a certain number of write-ups after they would go back to that level of intervention so it's not it's fluid right? so we could do that absolutely I also you know this slide that you see this the fact that the middle school has gone from 3% last year in the top tier to 14 it's really a red flag so what I would want to dig into for that 14% because that is where we should be doing intensive intervention and I can't tell you what that is right now but it's a piece that we should maybe look at the kid the teacher what happened and really break that apart and it also seemed like some of the in the list of what they were getting referred for they were kind of some of the more like bullying and harassment and more of those which is more concerning not that you know all of them are bad to have but you know there's ones that are worse so you know figuring out why those are going up or what we can do to prevent those types of really harmful behaviors I guess I had some just random observations and a couple questions so I don't know I was trying to like anytime I look at data I'm trying to like escalation or pattern or something which you know it's kind of all of the place but one thing that did stick out to me is it seemed like is that we have higher referrals on Thursdays so I don't know what goes on either Wednesday or Friday but Thursday seems to be you know it seems to be like a higher referral day and then obviously and you would think that a majority of referrals would be more midday you know like 12 to 1 you know on after lunch or something like that which it seems like that's kind of a peak time as well so do do we know like is there something or do you know do you teach the week refer to a certain I use to do this it's always been Wednesday or Thursday and I don't know why like years it's always been Wednesday or Thursday I don't is that because you know they started off the week and maybe as they get to Thursday we're tired or you know we're at the and in Friday it looks like it's it's dead like it's at that point at the teachers this said okay Monday we'll get them but I was just kind of looking at it it was kind of interesting on that and then I know we do have under the behaviors we you know there are some data points in regards to like harassment but do we have do we have more of a defined I guess I'm kind of more worried about you know the larger event bullying harassments that become an investigation type piece so do we have data that we collect and do we have and I guess then to expand on that like do we have statistics on how many investigations we opened up versus how many corrective behaviors that we might have done you know because not everybody that gets opened up an investigation ends up being okay okay okay okay and then I also have the notes on here that you know trying to figure out you know on the middle school is having more referrals as a good thing or a bad thing or you know at that point is it are they the same referrals for the same thing that's not being corrected or or the teachers more on top of you know referring students and not putting up with disruptive behavior in the class or you know how that result looks on that it would be kind of nice to know what some of that behind the scenes data would be sure as you had mentioned your point about time of day if you look at the middle school this year it's all during break which tells me we need to do something different during break and lunch because and I have anecdotally noticed that there's less supervision it's more free play back field and it leads to these little conflicts that build I think and there might be a better way for us to do that is that new did that happen the previous year because the the pyramid that you were showing us the 11% seems like a transfer right from the best kids 0 and 1 to the 6 plus or is that children or what does it say 6 plus referrals we're referring to that's a kid getting 6 plus okay so that 11% middle school went right from our best kids numerically it's not kid for kid but numerically that we lost 11% on the 0 to 1s and went right to 11% on the 6 pluss what changed so drastically between those two years that didn't even we didn't even get anything transitional in the 2 to 5 we lost major ground what can we pin that on is it that new period that you're talking about it's not so that didn't change what did what did change I feel like maybe something changed drastically between the two years and you know I would only be answering anecdotally that's fine but I think some of it is better reporting it is that people were you know Pam really turned up the heat having teachers report things do you feel like we were under reported by that much or even close like we went from 108 to 255 this problem was there and we were just underestimating it a little bit I would be guessing I think Pam came in and decided to make a system and she put it up in the office it was very clear a structure so that to help her be able to support teachers and respond to behavior and I personally think that's where you see this fight because it is very clear it says you give a warning you remind give them a reminder and then it goes right to send to the office that is so I think that the middle school has some work to do when they go to the best and I think they're going to get some education that will help them I think there's a middle point that has to happen there before you just send to the office and I do I personally think that's why there's a spike in those behavioral referrals because I think people were following directions and I don't think it was bad I think it was good I think that's why a lot of behaviors got addressed better and that's why we saw a rise in bullying harassment complaints because kids were talking right to adults but I do think the middle school has some work to do to help enable classroom teachers to dig into responding to behavior and one thing I don't see or am I it's not well it's not it's broken up by segments of grade but not by grade so I have like my question is if we have referral problems how many of them are in sixth and how many are in eighth because if they're eighth grade referral problems they're going to be ninth grade referral problems next year so you know this data can be skewed in a very grand way just by people stepping up going to the next level 50% of it was eighth graders 50% of these kids having problems are going to be ninth graders and we're going to be dealing with it on the other chart I think that's the good thing about the static because we can drill down by class that's something we do in our staff meetings in our universal teams and we can even drill down by students specifically or by the specific behavior of the specific student so we're not showing you that on that level it's really possible to do and we do do it so do we have an issue where we're going to be sending a lot of referral in the eighth grade class to the high school class I can't tell where I'll top of my head but my guess would be yes okay and they all mature over the summer keep dreaming I guess the other question ahead was what kind of feedback did we get from the teachers in regards to how they thought the behavior went this year versus last year or referrals versus I would say that just that PBS school climate survey part of that lens is also the teachers and faculty fill out some of it so we have that for elementary, we have that for middle we have that for high school so I don't know well as well the middle school and high school information but for me my challenge is bringing two campuses that are eight miles away together so that we all feel the same about it so I know that's my big challenge I would say I can only speak for elementary I think they feel supported that's what I hear especially when we're interviewing new staff that they feel like there's a lot of resources and that we give it a lot of time of attention Jamie I think it's important for the boards to know that the principals and the student support personnel have put a lot of time into those transition meetings and I hear the concern about making certain that we're prepared from 8 to 9 for elementary to middle school and I just wanted the board to be aware that the student support team members have already met and reviewed individualized students and talked about the need for support plans and what the transition plans look like so I want the board to know that that cohort from 8 to 9 and then our elementary going to middle school all the teachers fill out transition forms for those students there's been teams meeting that have been supporting students at the middle school meeting with the high school and then vice versa elementary but to middle so I just want you guys to know that those meetings can happen Any more questions on the social emotional data comments? One thing I should have mentioned for the school climate survey on the regular principal report I guess you know it's good to see some improvement in it but it does seem like particularly for the staff we really do need to make it so that all of our staff feel you know supported and whatever you know it seemed like we were getting 80 or something percent which is you know good that 80 percent feel it but we do need to get to where everybody feels positive about there so anyway it seems like we still have some work to do on that okay anything else for the principals then we'll go backwards to Jamie Superintendent support So you have my report in hand I just wanted to mention to the board that I've invited two of your graduates to the full board meeting on Tuesday night to do a presentation on their senior pathway projects and so I'm really looking forward to that and you know I would say that as I get to sit on some of your students presentations and pathways to see the rigor and an ability for our students to talk about how they were able to pursue work-based learning and to delve into a research project on architecture in Greece and to be able to do research papers on that I just I really would encourage you if you're able to to join the meeting on Tuesday night and I waited on that celebration and learning until next Tuesday because I really wanted the full board to have a real sense of narrative to the rigor in the work that we're doing within the pathways programming at the high school so I just wanted to mention that and also just mentioned that you have and I think the principal has already mentioned this you have teams from each of your buildings going to best next week there's no rest for the wicked and we have over 50 teachers attending the best institute next week representing WRVSU so a shout out to that stat of those teachers who are going to be already planning for next school year and then finally I just wanted to mention to the board just some legislative updates universal meals did come in the law the governor allowed that to take effect the only childhood bill was vetoed just a reminder to the board the disappointing part of that bill originally even that was vetoed was that it did not provide 1.0 average daily membership for pre-k students even if they receive pre-k programming for five days a week full day so that is a piece to that bill that was vetoed but I would just say is disappointing even if that bill if the veto override happens really a lot of that state funding is going to private child care providers and there's really not any funding flowing in for public pre-k providers and so just wanted to highlight that to the board and then finally I'll entertain any questions folks may have and I just wanted to before that just say that I hope the board just joins me in celebrating Principal Bradley's retirement and one ten year in public education of serving countless students, staff, faculty with a heartfelt love and helping us with the transition into the White River reunified district from the Bethel and Wickham High School and the admin team is going to be having an admin team meeting tomorrow but then a celebration in the afternoon to send Owen off in style and so I just hope you join me in thanking Owen for all of his service and dedication to our kids and I'll take any question folks may have and Owen I'll give even a more inspirational speech tomorrow in person too what is the transition from one company to another for the buses Jamie what does that happen so it takes effect to July 1 and update on the buses so we are fully staffed with drivers in Bethel in regards to Rudd and when I met with STA yesterday they're feeling optimistic that we're in good shape we are fully staffed everywhere in Royalton right now we are short a driver or two but they have people that have already completed some testing so they're feeling confident that we're going to be in good shape in Royalton and we look to be in good shape with our special education so we're feeling optimistic in regards to being fully staffed to start next year and one of the things that we're doing is principals have assisted us in gathering as much accurate information on our bus routes as possible to look at where there could be any efficiencies seen in regards to how we run our bus routes and making certain that we are coordinating efforts with bus routes and then we're also even looking into how we might coordinate efforts with special ed transportation to go in drive past other supervisory unions to the north to get to places like Naples Hill, Choice Academy and Berry things of that nature so that we could share in those costs and just to remind the board we pay a set price per bus actually used we're not locked into a number of vehicles so if we find those efficiencies then we will receive 100% savings because we don't need the bus thank you Jamie Tara so you all have my report about what's happening in our office for the month of June update on the audit the auditors are in our office today and tomorrow finalizing the payroll and accounts payable section of the audit and then the rest of the audit is scheduled for early October and we are on target for draft audits for our December deadline and this is a new auditing form seems like it's great start to the partnership good start and then my discussion item is in your discussion items so we'll come back to that okay if there's any questions policy committee board civility for the ethics reading has everybody gotten a chance to read over the most recent draft of the board civility slash code of ethics policy yeah I thought it was pretty good I know it's been a few different drafts so we talked about it I think the only comment I had on it is I like the language where we talk about if there is a potential third documented instance or serious misconduct and how that would be handled at the next board meeting I really do think there should be something put in there with the timeline on when a complaint is lodged so much time for a letter to be sent to that individual in receipt said complaint and I didn't see anything in there in regards to that yeah it just says the board chair shall provide a written response to the number of the public that would say timeline I didn't know if it would be helpful to I just kind of look back to the complaint that we had here in November and sometimes it's misconceived on how fast things are receded or it's just the way that one hit right before a board meeting so we didn't take it up then so then it had to be moved to a whole other meeting which to us we felt like that was pretty that we were moving through the process at a quick pace right to the average person they thought well why are you taking so long to bring this up so sure so I just thought maybe if there was some sort of language in there to say that you know within so many calendar days that there would be a you know I don't know a letter and receipt of complaint you know I don't know Jamie do you have any thoughts on that or yeah I mean we could say that it would be taken up at the next regularly scheduled board meeting and that the chair would issue a response with it you know two weeks after the board meeting we have a language similar to this that was just put into place we just put a policy that said that we would respond by a certain amount of time so I can look at that language as a model but those are sort of my thoughts yeah I can see what he's saying like the language right now says response to the member of the public with what steps were taken so it's kind of an after the fact thing it might make sense to have some sort of response with what steps will be taken you know so within seven days of receiving a complaint the board chair will respond with the action steps that are outlined within like the procedure of the policy or something we will take it up at this time at the board I don't see you standing I apologize this is their first strike but it doesn't rise to the level of you know that sort of thing other than that I thought it came together pretty well I know it's definitely been a living document here over the last couple of months but I think it's important to get it right great no I think a policy like this is worthwhile to take the time to get it right any other comments on that we'll move to go ahead jenny just a real quick update on policy just so the board knows there are two required policies that just came out of the legislature in regards to school safety around policy around how we handle visitors schools and also policy around how we handle our emergency preparedness and training and practice there's been model policy provided to us out of the vsba those policies I have already drafted based on the model policy and I'm bringing that forward to the policy committee on Monday I started next Tuesday so the sq policy committee will see those next Tuesday and possibly act on them so boards will start reading those in August so I just want you to know we're moving right forward with that work alright okay facilities task force updates we don't really have an update to offer because we have some exciting things to offer about summer work but in regards to the facility task force meeting to follow up on ei and our architect out of van well as far as creating us a punch list that focuses on the expansion project in school safety parameters I am just finding in general it doesn't matter what architect you're talking about we've got a few different architects working in the sq it just seems to be a slow process right now so we don't have anything to offer in that regard what I would say is I wanted to just offer the board an update in regards to octare and I had been meeting weekly with energy efficient investments on site at Bethel at Rochester stock bridge and at tumbridge will continue those owner meetings I'm going to invite the facility task force to start joining those meetings every two weeks to do walkthroughs once they start construction but just so folks know the ei has a presence they were in buildings today they will be in buildings tomorrow helping teachers box up things so that we have eight-foot clearance in rooms and the middle school at Bethel will become officially a construction zone on Thursday and so I just wanted to provide that update there is a little hitch with some act 250 permitting in regards to the Bethel pellet I'm sorry the Bethel workshop here is around emissions around the difference between a boil fire burner emissions versus a wood fire burn permission emissions I know the ei had a meeting it might have been today to try to finish up that act 250 permit if not it could delay the actual installation of the wood chip boiler by two months it will not delay all the work that we do in classrooms and or the installation of our propane one of them so just wanted to provide that update and Tara and I are meeting with the ei again on Thursday and then I was going to extend that invitation to the rest of the facilities task force bi-weekly to be on site if you guys can be I was going to ask you Jamie because Eric had called me Friday maybe to let me know about that I believe the meeting was today and I believe what they were trying to do was to get the jurisdictional opinion modified and he seemed confident that that was going to happen this is just the way that the opinion was written and so I don't know maybe I'll try and reach back out to him and see what he heard on that yeah good he did look in good I asked him to if it does delay two months what would that put us at for actually having a working boiler well we will have a working boiler just be propane yeah he was thinking it would be November early December November for a blue chip if it didn't change and the propane can heal I mean it's redundancy we built in redundancy with the propane okay alright unless there's anything else for the facilities discussion we'll move to questions athletics and activities strategic planning yeah so Chris reached out to me a little earlier this evening and so I think it's a discussion that Chris and I will have before we bring it back to the board but one of the things I came up with was speaking with our athletic director activities director Tim Perot we talked about the summer schedule for school and part of that is hosting Babe Ruth basketball and softball teams our track coach will be he's also our trust country coach and winter track coach and he'll be offering kids coming into their ninth grade year once a week running so he'll meet at the school and they'll run our schedule in the gym is pretty busy on Monday girls basketball and that started today and it goes through till July 28th on Monday's girls basketball Tuesday girls soccer and then girls softball team is in the fitness center and they're doing a weight training on Wednesday girls basketball is at West Rutland for a league therein and boys basketball are in the gym Thursday girls softball is in the fitness center and boys soccer are outside in the field and then Fridays is boys basketball we offered a clinic that started today so there's a basketball camp that's going on for grades four through eight high school RC high school players are helping out with that just to go over our participation for the school year in the fall we had 104 student athletes and also 35 were in the play in the winter it was 90 total and 35 were in the musical and then in the spring we had a total of 86 and this is not including our after school clubs that we offer so a couple points that I was just as I was writing this down thinking about how important summer is and athletics and this and that the baseball team doesn't do anything in the summertime and they've been pretty competitive for the past 20 some odd years probably 30 years but Legion is available for them and also there's no like real track program in the summertime we're pretty successful in that I spoke with the Jim Hewitt who was the rec director he talked about the numbers are increasing and they work directly with Bethel Bethel youth sports if there's a limited number then they combine the rec teams to make sure that there's a program for them he said currently they're having problems with finding coaches there's plenty of students that are interested but not very many coaches and then also during the summer there's camps that are offered at our school from the red door church they offer a great soccer program basketball camps and so forth so I think we're doing a lot of work in our athletics as far as making sure that kids are busy during the summer and improving their skills yeah so I apologize Jeff tonight I'm sure he's just as busy as I am we were able to touch point I don't know a week ago maybe a brief discussion I happen to find online through another high school not in our area what they call an athletic strategic plan so I shared that document with Jeff unfortunately before the meeting so what it is is basically and we like to kind of not just athletics but the arts have a type of training document that can be annually reviewed and updated and this one that I had shared with him kind of sets a good template guidelines for how to put that together so I I'll find a time to meet with Jeff and maybe we can even do it with the two directors kind of nice to sit down it looks like it's a fair amount of work if we wanted to do it this way is this something that we could do and if so how long would it take us to do it maybe we can report back to the board in July on how long this might take or what it really might look like I do think it's a good idea kind of have a document just like when you're talking about other activities I know when you first have your first kid kind of going through like for music say you don't really know going in kind of what's going to happen until it's like oh it's time for them to get an instrument and start playing and it's kind of useful to kind of know like oh that's what happens in fifth grade and if you these are resources for you know if you want to do piano lessons before that here's some options and you know that kind of stuff so and same thing with sports you know like if we had the you know these are the soccer spring fall rec options and spring options you know for like more that kind of thing yeah in this document I shared with Jeff it kind of goes through a couple of you know kind of helps you with this template of you know a portion that we'll talk about you know how to find the right people to coach or mentor programs and then the next part of it talks about you know the different type of activities that are in and around athletics in the arts but not directly like an example might be homecoming you know how do you promote that how do you get more people engaged in that those types and then there's another piece that just talks about like you're saying the opportunities that students have what would be the opportunities that we and every year we review that and say hey you know what we have a bunch that are really in your lacrosse or whatever it is or you know do we have enough to make a team or you know we and then one thing that was also pretty neat other than you know athletics itself or the arts is there's a model in there to talk about you know donors and fundraising and how do we plan for the future if we want to get that you know that arts center you know how do we plan for that or other facilities that we might want you know track facility or things like that how do we plan for that over you know four or five ten years sure I think we'd probably be more prepared on the next go around it's a start heading the right direction I have a question I'm just curious about do we have something in place for a precedent for a kid that would want to compete in a sport where they can achieve individually like golf or swimming there is something yep we have a golf couple of individuals we have a fishing and they compete as individuals yep what I was thinking is and this is not a suggestion for this sport per se but when I was wrestling in high school you could win your match but if you didn't have 13 guys you had to meet probably because you had to forfeit but that one kid that kept winning matches could go to the states and become the state champion and so you know it's some of the schools and this was granted down south they would have teams without entire teams they'd be like ok well we've got five kids that want to wrestle we're going to lose every single meet but these five kids deserve to wrestle and those kids would excel in their chosen sports and so we provide member to member so he could wrestle at Randolph so that's something that he was thinking about doing and if there's more interest then you know definitely we try to find a coach and an opportunity to do that in the house I think most of them are team oriented but have the ability to make it up like boys track and field for instance maybe the team doesn't win at least but an individual has the opportunity to go to regionals or something like that and I believe golf is the same way there's a team piece of it and there's an individual piece of it I don't know about the fishing that might be just a team we got a pen in for fishing and bowling when we were at course the other day we were at the concert I looked up and I pointed to my wife and said I'm going to be in championship for fishing there's only one division in the whole state I was impressed I pointed out if our high school doesn't offer something they are able to do it at a different high school we have somebody doing lacrosse we have a couple girls that go to Hartford play lacrosse I think we have a student doing the Decathlon state level this week we're going to go north this morning I think it's a 3 day event it's on the news so I guess the goal for the athletic strategic planning would be to come up with some sort of document and just a longer term plan so say well that for now and come back to it all right Tara, the annual tax anticipation note each year for our new board members if you're not familiar with this we get a tax anticipation note and it was on the morning for the annual meeting that allows the school district treasurer to borrow funds while we're waiting for our tax revenue to come in and also the revenue from the education fund and those only come in at certain points of the year so we need to have cash on hand if necessary in order to cover the annual and payroll so we get a tax anticipation note each year we will continue our relationship with community national bank and this year the borrowing rate is 3.97% and the earnings rate is 4.32% so on July 1st the full tax anticipation note is available to the treasurer but she only draws down what she actually needs when she needs it and any additional funds that are not drawn down that's how it works so this year the RUD's tax anticipation note is $2,859,664 and then I gave Ray the motion language for you to read but if there's any other questions I'll happily answer them rates are higher this year yes we were at 1.55 for the borrowing and 1.75 for the earnings both sides go up as long as the earnings keeps being higher I was going to ask can we make money on this to you we do I provide to you your quarterly reports that interest that's part of that interest income that the district is making yeah let's do it okay I'm going to have a heart attack well it's nice to be in a position where we can earn interest yes and the fact that because of our surplus that we had the TAN is actually lower this year so we're only borrowing 2.8 versus 3.1 so as that continues can anybody see that? you said 3.1 4% on that extra we can't justify that in cash flow analysis fine alright I would entertain a motion from somebody who would like to read that motion to approve the 2023-2024 tax anticipation note in the amount of $2,859,664 with community national bank and authorize the signing of non-arbitage and use of proceeds certificate arbitrage certificate resolution and note and instruct the school district treasurer to sign motion to pass I'll second it alright so any discussion all in favor say aye thank you and I have the loan docs here with me tonight for you all to sign and because you're also the clerk there is a couple extra places that I need you to sign and I put a sticky note with an arrow and then the rest of you just signed under the majority of the board so if you can just see me before you go that would be great thank you all alright the board retreat discussion around planning for retreat in August or September so we haven't done one we didn't do one last year but in the past we've generally tried to have a meeting where we kind of look at things from take a step back from kind of the usual day-to-day or month-to-month business to look at kind of where we are overall and and yeah have kind of a slightly longer board retreat where we get some food and yeah talk about kind of the 50,000 feet of where we want to be and what we can do so is that something people would be able to do this year we're interested in having a board retreat this year it has been helpful in the past and I don't know if Rodney's willing to bring us barbecue but maybe I think it's a great idea the survey was done what was the results of the survey with people choosing dates there was a survey that went out asking about August 15th and August 22nd that was a different retreat that was for the Supervisor okay so so what do you say August or September we're talking about in place of the regular meeting in August or September well I mean that's part of the discussion we can have generally we've done it separately in that we kind of have our meeting regularly regular business then this is something separate do we know what the results of the SU one was Ray you guys are muted that's brilliant do we know what the results Jamie where of the SU potential retreat if anything it's looking like it's going to be in place of the full board meeting that it would be on that 22nd which month August so I mean would we want to do two in August or would you want to spread them out I will say that if we do two in August I said the 22nd wasn't good for me on that survey and I'll be going away on vacation I could try and call in but it was definitely won't do it in person well what do we decide last year I mean it was like schools get started and see how things are going so we get a little we'll do it in August before the school starts when the school starts this year actually the 30th tell it that day Peggy what were your thoughts well can you hear me I was just going to say as you know farmers hours August is busy with corn picking and September was busy with corn chopping but if I can get to a retreat I will be more than happy to come yeah I mean I think what kind of worked well one of the times that we did it was we did it was basically like Friday afternoon evening you know I think it was like 5 to 8 or something like that and we had dinner and discussed stuff it's basically like a 6 hour meeting is what 5-6 hours right you just I don't think it was that long was it that long was it 5 to 8 or 5 to 9 4 hour meeting what's that the last one we had at the SU so then it was my second year here so 3 years ago yeah before Covid yeah Friday night I think it was 5 to 9 I guess we're still there after 9 is that something people are interested in doing and would you know an evening some night sometime like Friday evening or something like that yeah we were talking September no we're talking yeah I'll be playing on September because we had the other one in August and corn chopping sounds less important than corn whatever as long as you can bring some of the corn oh I do so you're talking on Friday September 22nd no that's Tumbridge for you we'll send out a doodle poll with some Friday dates okay so you have the 8th 8th or 15th because it's 22nd like you said it'll be the fair is it the 15th that was the weekend the fair is always 10 days after Labor Day oh so that'd be the 15th yeah so either the 8th or the 22nd let's go with 22nd yeah 22nd sounds good and our regular meeting is probably the 19th that's okay that's okay well yeah we can do a light meeting on Tuesday wow dog just the basics any deep discussion we'll be on Friday do you have any thoughts Jamie or he looks like he's talking to somebody yeah and I don't know how much like is the administration principals would you want to join in I'm good any day longer would you get there he'll come for the brisket yeah I would so roughly the 22nd 5 to 8 or something like that let's pencil that in that sound okay Jamie I apologize I was talking to Principal Hayley here and Sharon what was the date September 22nd it's Friday so Friday evening doing dinner and alright starting at 5 o'clock okay I'll make my famous meatloaf for the board there we go vegetarian was that September 22nd I apologize at 5 o'clock yes action items we have done the animal tax participation note now public comments do we have any public comment dammit I realize that you had had your hand up a while ago and I forgot to come back to you did you have something you wanted to okay at a high school level I appreciated the overview that Mr. Thomas had provided recognizing that some of our students have to have transport needs to getting to and fro the gym is there a place on the school website that identifies an overview of those open gym times for high school schoolers have you identified Mr. Thomas if there's not there will be okay great patience is good yeah I can handle I don't mind waiting I just as long as it's not when I haven't they're meeting at the same time thank you okay new hires resignations I can go high school so in physical education Noelle Wolfe is a teacher in art Felicia Allard in the library is Stacy Rupp and then a pair that's replacing John Rhodes who's coming here to be the athletic director is Ashley Kelly I'm just going to read to the list because I can't quite remember who I've shared as this has been going on for a while so we have Wendy Grumpel is going to be kindergarten at South Royalton Melissa Wilson grade one at South Royalton Tiffany Bates grade three at South Royalton Libby Lane will be grade two at Bethel Elementary Alyssa Castellini will be grade five here at Bethel Jane me Blondin James Blondin will be PE and Eco at South Royalton and then on this campus for a librarian is Cassandra Bertolini and I think and Crystal Lumber who's been with us is considered a new hire because she was a long-term sub so she's technically in the new hire list Are we fully staffed? Depending on a preschool para interview tomorrow and I still need one more support para then I think we are fully staffed fully staffed with with educators yes as far as support staff would use those that's what I'm looking at now High school good? Yep, middle school I think the student support person is still open isn't it Jamie? There's an interview tomorrow Great I know everybody knows about Yeah We are in Canada we're going to be interviewing that was a runner-up to an associate principal position in First Branch for student support Okay I don't think we have any other future agenda items have I can't remember when we talked about re-looking at our current structure and when did we say we were going to come back around to that for some reason July was in my brain Yeah, I think it was originally going to be but Jamie had asked if we could push that back to August It was going to be tonight I didn't feel like we were fully prepared and I also wanted to have Pierre be part of that conversation as well and so we'll offer a full blown presentation on the pros and cons that we see at the administrative level on August Okay Okay, so with that there's I thought an activities strategic planning we'll have a follow up on that at some point Yeah I don't know if it's next month or a couple months but Are we meeting in July? No Our next meeting will be August Yeah, it's on the back of the page Alright, any other future agenda items I think that's it Alright, our next meeting date is Tuesday, August 15th at 6.30 Well, 7 o'clock after we're out to campus That should say 7 o'clock Can I have a motion to adjourn? No, I'll second it Can I have a second, buddy? Thank you all Thank you, please We'll be back in time for 7 o'clock