 Let's begin at 7 0 5 will open the monthly meeting in the Ellington housing authority. It's a regular meeting Thursday, June 16, 2022. And it's again at 7 0 5 so we do a call the order to in your unmute. Did you call me. There you go. Yeah. Yeah, I'm here. So we move to the executive director's report. Thank you. So just not not really any news on the on the subject of the fire over a chest that manner and some of the work that's happening over there. They're continuing to plug along but we do not have a definitive day yet as far as when the units will be available. Or, you know, when we'll be able to hopefully invite all of you to come and take a look at, you know, how they turn out so hopefully more news to follow, maybe the next in the fall in the upcoming months. Also, there's a number of different projects that we have in the right now. We have an electrical panel project up in the house or building electric panel project at a chest, not mayor, in addition to fire line projects at the cottages. The house or building as well as some other projects that are also in the Q and. And so right now where we're in the design phase for many summer in the planning phase and we hope to be in the design phase soon, but it shows that you know we have a quite a few few good things. Coming and hopefully get those out to bid and get those projects started maybe in the late summer in the fall, depending upon the scope and size. Additionally, with regards to the so we had talked about your source heat pumps and some additional work that might be able to be might be able to get for free at chest, not mayor and one slow towers. We're still waiting for official word from the ecology and ABCD related to that. And so hopefully maybe at the next meeting I'll have a definitive answer either way for both those buildings. In regards to the chapter 689 development, we did meet right and myself met with the state to discuss different options and the pathway forward. And I met with the town town managers and some of the other key staff over there to discuss some different options that may be available. We're still in talks with the state as well, as far as the legality of some of the different options that exist so without getting into further details at this point. I hope to have some more details and more information relative to some pathways forward at the next meeting. In regards to state ARPA. At the last meeting, I believe we voted on the additional year formula funding state ARPA, but we're still waiting for news on the targeted opera awards. We have a number of projects that I think are put us in a keep position to hopefully take advantage of some of those target awards. Hopefully, we'll get some news soon. Once we do, we'll, we'll send an update out and hopefully get on the next agenda to accept all those funds. Council on aging touch base with us this over the past week and then officially notified us that town meeting had approved the $600,000 for them and automatically made a window project and the $200,000 for the housing building electric panel project. We're very grateful to town meeting as well as the council, I said council on aging, I apologize to the CPA committee. And then also I did one up to you I know it was a little bit in the air as far as the climate readiness program grant application that we were hoping to submit but we weren't sure on if we qualified and we were able to straighten that out we did submit that application for them as part of our project out of the window, window replacement and some, hopefully some other additional deep energy retrofit related components. So, we hope to get more news on that and the coming minds relative to what we qualify for and hopefully get some additional funding from that source. Also, another update we did update our phone line, our phone lines our phone service for the housing authority. We're using metropolitan telephone and the switch went effective today. The only major difference for the residents is that now there's a an additional digit at the end of their normal extensions that they dial for extension. For example, if they're dialing the front desk and they wonder, reach the extension right away they would dial one 10 instead of 11. However, we did the prompts are different now when you dial the main number so you don't have to worry about knowing the extension or, you know, hitting that extension right away you could just use the prompts to access the appropriate party as well. But we did send out notifications to residents, just to make sure that they they understand the change as well and we'll be posting. If they haven't been posted they'll be posted. First thing tomorrow related to this updated staff contacts. Also, we held some meet and greets at the senior developments this month in order to help our residents meet the new assistant executive director was also an opportunity for them to once who maybe didn't know me or know me very well. And then we had our director maintenance monetization Chris Partridge to introduce ourselves to those residents and and talk to them about some of the different things we have planned and and also listen to them and and talk to them and and ensure that they understand who we are. And what we do at the housing authority and the chain of command. Additionally, there was a meeting relative to budget buddies which we've talked about at some of the previous meetings, a new program that's going to be available to to women. A new program that helps provide coaching and another means to help them to help women with that those types of aspects. The middle army manner residents that attended were able to meet the new assistant executive director as well. And we've already had one resident that's enrolled and we're hopeful that others will be enrolling in the, in the rolling basis over the coming months. Additionally, a little free library was installed at the life in front of the life and skill center, the property manager down the island solving their great job working with a student at Winchester public schools to make that happen. And Trisha Morgan also brought in a program called plants for the purpose for our residents that is a therapeutic program that provides them plants. As a means of, you know, providing them that additional comfort. Additionally, the girl scouts planted five trees at Winslow towers this past month joined Preston was able to coordinate the note donation, and we're really nice article in your own 10 if you haven't checked it out. But we're very grateful to the girl scouts and they plan on coming back. I think sometime in the fall to hold a meeting. So it was it was a great event. Myself and my family was there Chris Partridge was there and Myra Cruz the assistant executive director was there with her family, as well as some other staff, Trisha Morgan and others. Additionally, I did want to update you that we have a number of job postings open. We have a property manager position certification specialist position. And the FSS coordinator position still open in we have a resident services coordinator position open and that that resident services coordinator position is being funded through the town ARPA have received. We have been impressed with the quality of applicants so far and are looking forward to getting those key positions filled. That's all. Great. Any questions for Jack. Can you raise your hand Joanne. Yes. Can you hear me. Yep, go ahead. Okay, I just my own information I just asked Jack, how many units at were damaged by the fire in just a matter and how many are you repairing which will be available in the future. 18. 18 units. 18 units. It was mostly water damage, I think, right Jack. Yeah. Yeah, it was mostly water damage like Brian said. Yeah, they could when they get back online. Yeah. And I can assume that they're all being repainted and cleaned up. Yeah, they're going to be brand new kitchens, new floors. I mean they're going to be all the drywall got taken out so they're going to be a really nice, nice new units for the residents that do end up moving in there. Yeah, I'm going to go back to work major work. Is the estimated date of completion. Say that again Brian. When did you say is the estimated date of completion for that. You don't have a date right now but my, my date with the state kind of like a worst case scenario or what I hope is a worst case scenario would be January of next year. That's because that's why I put in waivers for the units for a year just to be safe. But initially, they thought maybe even six to nine months but I mean I'm with all the different supply and chain supply chain related issues I'm not sure how it's going to end up. You know, that's crazy. Any other questions to end. Okay, we move on to number four approval of the no trespass policy to win and have a discussion with us today and we agree that we should have a non solicitation policy but as I read the trespass policy. I understand the angle of the trespass policy the trespass policy is just specific to trespass, and you wouldn't integrate a no solicitation. So my question Jack is and I thought I read it on some of the high rises. Do we already have a non solicitation policy in place. Don't have an official no solicitation policy in place. It might might be part of our procedures and guidance that we provide. It's not an official policy. So do we, and John Greco do we need one or can we just post it. I mean, obviously we don't want people selling magazines to bang on every button that the some of the towers and go every more down in the manner and things like that so we probably should have one. Take an official vote John do we need to have official document or what's your. I think that if we want to make it a very specific or very stringent even we probably need to have a vote on a number of things we probably want to want to take into consideration. Number one, there may be residents who want that solicitation and maybe people who are members of a particular religious group that go from place to place other other other developments and do solicitation like that. We want to be careful not to run a run a file of any religious restrictions that would be prohibitive. And we also want to make sure we don't run a file of something that residents might want. People coming door to door. I don't know. So I think that if we're going to make it really restrictive. We probably want to run it by residents to see if we've missed anything that might impede, you know what they consider their quality of life. So rather than, that's a good point. So rather than a black and white policy that says no maybe we adopt a policy that says, you know, if you, if you're somebody that wants to solicit you need to call the office register get approved. Get approved by the board. Before you can do that. I know Pam just typed in that we do have a sign on Winslow towers that says no solicitation that may be more applicable to the management office but what what are some thoughts here. Jack, what's your thought on that. We're at the discussion. I think, you know, John Greco brings up some some great points and I think at the end of the day, you know, involving the residents is always a great, great step forward to understand, you know, how to move forward but I think like you indicated some sort of registration process, it could be some benefits to that and and ensuring that we understand everybody was coming there and so that we can if necessary. So why don't we do this on that particular, and then we'll go to this one. Why don't you win in your next round of meetings with the various LT of presidents to chat with them and see a, is it a problem maybe is the people soliciting and see get some feedback from them and then put it on for the next agenda. And we can, we can vote you come up with something whether a whether we need it or be we make it open registration or do we just make it a blanket. So, that'll, they'll move forward about since it's on our agenda here. So this note fast policy. I read it. I think it's pretty inclusive. I think it makes sense in for all on the board the need of this one reference to visitors of tenants that shouldn't be there anymore and things that magnitude it's more specific to tenants and and visitors and I think to that magnitude versus solicitors. So, anybody have any questions on this. Joanne, are we going to put up a sign so that people know. I think this, this is more of an individual policy so for instance, you wouldn't put a science is don't trespass this would be if, if, if a boyfriend is on the property and we've, and he's not supposed to be anymore. The property manager would issue that boyfriend a rid of no trespass documents saying you forbidden from the property so it's more individualistic. Plus, Jack, you felt that you should put some type of a generic no trespass and I mean, doesn't bother me. What did you thought on that. I think it should be individually based. And I think it's just provides us another tool to try to address some, some dangerous or other other behavior that my interview with the quiet enjoyment of the residents of the various developments. I'd obviously be working with John Greco just to ensure we provide the proper notification that goes along with this, this policy. But I think this policy is a step forward and shows the police department that we are serious. And that we want to, you know, we want to work towards ways to keep our property safe. Okay. Yeah. Yeah. Um, yes, I happen to know someone who actually jogs through an army banner was not a danger to anybody. Yeah, this is a, this is it. Go ahead. I'm sorry. But I think always with these you want to give people some warning that this is what is coming as a possible to let the residents know that there is this policy. Yeah, but, but let's let's check. Correct me if I'm wrong. This is not a policy to say that says nobody can come on our properties. That's right. This is us. Yeah, so this is not a blanket policy that says trespass on the property. This is an individualistic policy that if we have a tenant who we've evicted or a friend or a relative tenant who had an issue and we've asked to leave. This is this is a policy that we would serve them with a red of trespass saying you, you missed the Jones cannot come with the property. Yeah, so it's not. So your friend can still jog monotony and people can still walk around the, you know, Drake village and go to the walk up there. So, individual order of no trespass. But I think, since we're putting it in because we think there's some problem or whatever I think people, the residents ought to be. This is a reminder. We should say that there is this trespass policy is sure if you have guests here you're responsible for their behavior. I think that's one thing. I think it's more effective if they know now that we are enforcing this. If there is disruptive behavior, if they know what they stop. So maybe in the President's meetings, you know, obviously go over this. Let them know that hey if there is a visitor. If we have a tenant that a person that keeps on banging on their door and I get in that they don't want. We can take action against that person. We can do it before you know what and we can do it immediately so somehow maybe you want to bring that across to them. I don't know if this is something you want to put in every door, because it's more of an individual one but perhaps Jack you guys can get the word out and explain it because we don't want the word to go that you can't cut through Drake village to go walk around the reservoir. You know, I mean, yeah, you know it's, it's that good enough to win. That's fine. So do we have a motion to accept this number four. So moved. We have a second. Second. All right, looks like you two are going to have to work hard tonight. So, all, all in favor, Julian. Yes, Nick. Yes, Brian's yes. I'm going to the number five amendment to the economic policy this is put in at the request. As I mentioned last meeting we had attended to ask for this. I thought it was made sense. Jack amended it. Need for discussion on it. We had a resident that had requested an item be it will item be added to the agenda for consideration by the board. It was relative to, you know, with climate change and the extension of the summer into past September into October now, the hot weather that the board would consider extending the time in which residents can keep the air conditioner units in there in their windows until the end of October. And so we made that that adjustment to the policy and so that the board could consider that and vote on it if they if they study. Any questions on that. Do we have a motion to accept that. Number five. So most makes sense. We have a second. Second. Okay, all in favor to win. Yes, Nick. Brian's a yes. Now we move on to number six. Approval of the tree donations from the island to tree committee. Jack, this is what you reported on. Right. I don't know if this is this is something different, but Joey, and I don't know if you'd like to maybe speak to this as well. We had, we had spoken with a member of the of the tree committee this is past month about the potential donations at over the next I think a Drake village and then that also accused act terrace. And we had determined that the previous vote didn't as it might may not have included those different sites so we wanted to ensure that this be added to the agendas of the board could make a motion to approve future donations by the tree committee at various developments. So why don't we join you want to make that into a form of emotion. I move that the board except treat donations from the Arlington tree committee. Do I have to say where it comes out and great village and where else on Arlington housing a property and maybe deemed beneficial. And do you want to add that this could be at any time. And any as in coordination with Jack, so do it every time so for instance that they want to back two months and now we don't need to take a vote we'll just take the trees. Right. Yes, yes. And I am to the spring and then the fall. Great. So do we have a second on that motion. Second. Nice job going. All right, all in favor, when. Yes, Nick. Brian's yes. And thank you to him for pushing that coding that making that happen. Number seven. I just want to say I looked at the ones that chestnut manner. Now it's two years they really look lovely. Nice, nice, nice. Thank you. I do want to add that the, the article in the paper was it online, excuse me. I drew in wrote an article online about the donation that Jack mentioned was a very nice article and it was a great, great positive thing for the girls. So thank you and a shout out to them as well. Number seven, appropriately increase in the maintenance on call weekly rate, Jack. So I did want to, I've included a letter in with this packet just to give you some brief description on the work that myself and the director maintenance modernization Chris package did. To look into this and determine whether an increase was warranted and in what type of increase we want to propose to the board. What we did is we looked at, you know, when the most recent increase was made to the maintenance on call rate, which was in 2016, and then the ones that happened previous, which was prior to 2010. Prior to 2010 and beyond call rate was $100. And then in 2016, the rate increased to $125. We also surveyed some of the other housing housing authorities of similar size in the area and to determine what their rates were and whether we were competitive with them. And we determined that that there were there was at least one 200 and others around that around that size around that rate. So what we determined is that $200 rate would would make the Allington Housing Authority a competitive housing authority and allow us to ensure that we're able to maintain our maintenance staff will been very pleased with the work that they've been doing. And if any of you have been in our buildings lately, you'd notice that it's the other cleanest they've ever been the grounds are in great shape, and they've been doing a great job responding to calls so we, we feel that this rate will definitely put us in a position to continue to keep these, these staff members and then hopefully continue to recruit good staff members moving forward. And it's effective. So first 2022. So we would need to budget for in the next fiscal year. Okay. Any questions. Yeah, I can say, what's the current rate $125. Oh, really. Okay. Yeah, so so moved. And then that's the rate for them to carry the, the on call for the entire week. Yeah, thanks. So do we have a second move by Nick second, but you in. Yes. All in favor that you in. Yes, Nick. Yes, Brian is the yes. Now we move on to number eight approval of certificate of substantial completion for the roof replace project accused that towers. So this, this project has been completed for some time, which is sometimes takes time for the architect of the various other entities to get the paperwork submitted. So at this point, the closeout procedures have happened in this project. The checklist has been completed. And we just need to submit the certificate of substantial completion so we can release the retainage to the, to the contract. Great. I have a motion. So moved. Second, Joanne. Second. All in favor, Joanne. Yes, Nick. Yes, Brian is a yes. Second approval of Nagle, Nagle engineering in designer services contract the amount of $25,665 of the housing building electrical upgrade. No relation, no relation. Question. I think you repair. Dangerous electrical panels. These are the old ones, Jack, you want to pipe in. These are these are the federal Pacific electrical panels at the house or building that we want to get replaced. So this is this is just the next step in the in that project we're getting we're getting a designer, so that they can start designing the, you know, designing the projects and then hopefully we can get out to them fairly fairly soon. Soon as possible. So we have some for that. Nick. So moved. Second by Joanne. All in favor, Joanne. Yes. Nick. Yes. Brian's a yes. We move on to number 10. And we had we had requested some emergency reserve funding through the state to help fund the electrical panel upgrade at the house or building. We also got some, some CPA funding for that as well. We had initially the, the cost estimate through the state initially was about $200,000 but then they indicated once once the actual electrical engineer took a look at it. He determined that it was closer to $400,000. So we're very happy to get this additional $200,000. So that will help us move forward with this project. That's huge. Do we have a motion to accept that money. Yes. I can make a motion to accept that money. Second by Nick. All in favor, Joanne. Yes. Nick. Yes. Brian's a yes. Number 11 approval of the regular minute meetings. I don't know if you've taken a look at them, Sandy. You did a great job. Change the little format so she doesn't have to get every word. And she's documented on the minutes, the time period of the discussions for the various items. Jack is posting on our website, the link to the cable TV. I noticed they're here today recording. Either, and I don't think they've recorded from January on, but we did. Is that correct, Jack? I think they have recordings from January through March. And then I didn't see recordings from them for March or for April or May. We posted those recordings to our website. We took from our, from our recording. Yeah, we took our recording we posted to our website. Okay, great. So either way, we will have a recording on our website linked either through Jack or through cable. And then we'll coordinate that. So the minutes now, if anybody has a question back and listen, they can go to that time period on the minutes and hear discussion. Go ahead, Joanne. Oh, just on the minutes that we're approving now. Yep. I just, there's a section at the end. I'm sorry. I don't have the right one in front of me. And which said said that I discussed fencing for the gardens. So just like it more explicit that people are allowed to have fences on their legitimate around their legitimate gardens. Yeah, now remember that would have gone out in the pub that Jack distributed. Yeah, but it's not everybody. Yeah, so all the tenants know that you can put a fence around the garden. Yeah. But in that particular case, if somebody has a question, they can go back to the recording section. Oh, I think little. Yeah, it's kind of a just add that. And then we can approve them. Okay, so why don't we, your motion, your motion is to add that into the minutes and then we'll approve it is that that I hear that right. Yes. That's fine. Make any comments. I'm good. So do we have a motion to approve them as amended. I can motion to approve them as amended. Second. Okay, all in favor Joanne. Yes, Nick. Yes. And Brian's a yes, we move to public participation LTO presidents. Pam Hauser. She's here. Yep, she's here. I'm here. Okay. Yes, I, first of all, July six, we are having an ice cream social. We've charged tenants a dollar only so we can get a count. And I want to wish, I wish to thank Jack Nagel for letting me make this statement that I'm going to be making. For the past 10 years, I have served as president of Winslow towers tenants association. After a horrible health year of health last year, I did this with a very heavy heart that I am stepping down as president. I wish to thank the board of commissioners for all the council and support that they have given me through over the years. I have wished to avail that I am still available and will be attending the meetings. If you wish to can sell with me in any manner in this way. The AHA will always have a complete support, not only for the house, housing authority board, but for the housing authority itself in the coming years. Again, I wish to thank everybody for all the help and everything they've given me. But after the year of health I had put the money or two out of tax, I have to think of my health right now and get that back on track. But I wish to thank everybody. Well, let me just respond on behalf of all of us and in a very felt thank you for your years of service and I know in all my years on this board, you've been the leader down the phenomenal job. And you've really done a great job keeping the spirit and keeping it down there and notified of anything and everything. You've put your whole heart into it and we really want to offer extreme appreciation for that. Yeah, Pam. Yeah, Pam, thank you. I've been on the board for 20 years and you've always been there. You support the right people. You've been very professional. You bring issues to the table the right way and you get things done. So, Pam, thank you and stay safe and get healthy. So, and we're here for you. Yeah, exactly. I'm hoping after a few years of getting my health back, I'll run again and be harassing you people all over again. We look forward to it. Welcome you back. Thank you for that. And, and hopefully you've got somebody in the pipeline who could step forward down there, but we'll. Yes, I do. Great. Jack will talk with you and help coordinate those elections and so forth. If we need to. Nice. Jack help me out here. Let's see. And in the end this, I see Lillian. So it's that email account. Okay, I'll set. Here we go. Go ahead, Jen. Thank you. First of all, Pam, we wish you the best of health. And hope that you come back to sit with us and be the president again. And go and thank you for the tomato plants that were donated or bring them down this past weekend. I appreciate it very much. Not too much to talk about tonight as well, a couple things. We're having something next weekend. It's probably going to be a movie night with refreshments either popcorn and slash or popcorn and snow cones for the kids for the end of the school year. And we look forward to working with the housing authority on bringing back the national night out. The meeting that we have next week. And that will be in August, I believe it all goes as planned. And that's about it for now. How are you able to have your tenant meetings you having good participation, or is it. We've had a few so far and that it's, it's, you know, not great participation by any means we're going to probably try and go to zoom. You know, do, I'll probably do an in person, but have it on zoom as well and see if we can get the numbers up because. Yeah, it's, you know, everybody's interested in what's going on, but getting them to come to the meetings and it's been very difficult. Yeah. Yeah. Yeah. But we're trying. We don't give up. Well, if we can help out with that, certainly let us know what the staff know with my request is available for all that now. Absolutely. Yeah. It would be great. I'll probably just maybe need some direction on how to set up a zoom or something I haven't done that yet. Yep, we can still help you. Great. Thank you so much. Jack just not have a new president. Yes. Yep. Yes, Jane, Jane Brennan is the new president she just got voted in maybe within the last week or so. Yep. Have you had the opportunity to sit with her. Probably not. We, we sat with her briefly on this, this past week, but we're going to talk more with her next week at our scheduled meeting. Okay, so you can, we should be able to come on to our meetings like this. She may, you know what, and I'll talk, I think there's at least members of that, that tenant association that would be able to fill that role. Yeah. So we'll, we'll talk more about that as well. Good. And I see Ellen lay on, and Ellen has spoken for chestnut in the past. Who the sec chat with us about chestnut or are you just listening. I'm actually just listening. Thank you. I have a question though. In terms of the agenda items, you know, various things that was curious to actually see prior to the meeting so that I had, you know, more information and you know, could ask questions for example. sorry. No, not quite. The agenda item is the agenda agenda item where we are waiting like for example, just like the air conditioner policy. That's a simple one or the executive directors report like, are these posted somewhere that we would have accessed so that we could view them anytime or specifically prior to this kind of meeting so that we'd, you know, be more informed and be able to ask questions or clarify things. the agenda is posted Thursday before the meeting so you've got almost a full week to look at it and and you go online you'll see the agenda and if you want to address the board and you fill out the form online there there's a link to it and put down what you what you want to address so for instance you know in that same thing I mean if you just want to see the economic policy then Jack could just email you the economic policy because a lot of this stuff isn't posted before the the stuff beyond the agenda is not posted before the meeting okay well will those things then be posted later um for for anyone to see um is that something that that is then available to residents to see yes yeah okay and then I mean a lot of them are simple things it's like it's like you're hearing the economic policy we added a month to it you know so I'm sure a lot of your questions would probably be answered just with the email request but but that's how you do it and we've asked is the president's concentrate more on tenant activities so to report the activities of the association and things like that because we've changed as you probably know we changed the format that jack and the management now go out to each building after this meeting and deal with very specific maintenance issues like that which seems to be working great so is the Qsack one this coming Friday or a week from tomorrow week from tomorrow week from tomorrow for the president's meeting yep and can I just ask you a quick question well are we are we having our you know it was postponed with COVID but you know like our summer barbecue which isn't really quite a barbecue but I mean we could have it outside we normally have it in size just wondering if there's any update on that we're looking at September yeah September yep we do them in the fall yep okay thank you all right jack do we have any requests we didn't from general public right no okay um and that's all we have for tonight do we have a motion to adjourn make sure second okay um all in favor juan yes nick yes ryan's yes and we have 10 attendees of which looks like half are employees presidents more than half employees and presidents so thank you for dialing on and we'll see you next month next one guys where is they uh so it's our last there is and then we'll go back to Wednesdays thanks all right thanks folks see you bye now