 So, welcome everyone. My name is Simon Huggard. I'm Deputy Director for Research and Collections at La Trobe University and welcome to our webinar about Promoting Orchid to Your Researchers. So I'd like to welcome you on behalf of CALL but this presentation is jointly sponsored by CALL and by ANZ and by the Australian Access Federation. We've all been working together to ensure that we have a number of activities going on that can help people implement orchid at their institutions. So the Australian Access Federation are leading the orchid consortium and they'll be presenting today and we've got a number of presenters also from different areas who will be presenting about promoting orchid to your researchers. And if you want to tweak today's presentation, that'd be great and use the hashtag hash orchid. That'd be really good. So in terms of our speakers today, we've got quite a lot to cover and this webinar will probably go the full length. We'll probably finish it about 20 past one and that's when we'll have some questions at that time so it may go on a bit longer depending on the number of questions. If we don't get to all of the questions at the end of the sessions, we'll cover those and we'll send them to the presenters and they can send some responses back to you answering your questions. So we're covering five different areas with five different speakers. So I'll be presenting just some basic ideas about orchid and what we're doing and how you can promote to your researchers some basic messages that you can use. Then Natasha Simons from ANZ will be presenting about an orchid record, what it looks like, how you can link that up to different external sources. And then we'll have Milroy Almeida from the Australian Access Federation who'll be talking through some technical things and what you can do to access support from the Australian Access Federation. Then after that we'll have Julia Hickey from the National Library of Australia who'll be talking about orchid and how orchid is integrated into trove and what that looks like. And then at the end, the last session for the webinar will be Scott McWhorter from the University of Technology Sydney and he'll be talking about researcher engagement at UTS. So I'll go through, I guess, some things around orchid and some basic messages. So as I mentioned before, I guess what we're doing is where ANZ and the Australian Access Federation call are really interested in providing resources that you can use to help you implement orchid at your institution. So this webinar is really one of, we're planning a series of these, so we'll see how we go, but we've had a lot of interest in these presentations and we'll be putting as much information as we can in a place where you can access that. And if other people have, I guess, information that they're using to promote orchid to their own researchers, we'd like you to share that with us as well and put it on a website where everyone can see that because that helps everyone be successful in their implementations. So our webinar today is all about sharing knowledge about orchid and demonstrating success stories and what you can do and giving a basic introduction as to how orchid can work. So as I said before, the AAF, the lead agent, and they're here to help with some of the technical aspects of that to get you going. So issues around authentication, integration with different systems at your institution, configuring the orchid side of things so that can work properly with your own institution. And there's quite a lot of options that can be done on the orchid side of things to integrate with your own system. So they can help you with all of those sort of aspects. And why orchid? I guess let's step back a little bit and say, well, why are we all talking about orchid and why is, what's the orchid consortium all about? So the orchid is a globally recognized group, I guess, and they really are the leading organization in terms of research or identity management. And they're, I guess they're becoming the sort of de facto standard, I suppose, for researchers to be able to identify themselves with an ID. So orchid have, I guess, are an independent organization. They're funded by us. They're funded by all of the institutions, all the different publishers and academic institutions and other organizations who are working towards the same goal, I guess. So we're all working together to make sure we can identify our researchers properly and do it in a systematic way and a connected way. So orchid is really good in the sense that they're working towards the same goals. And with our consortium and with others, it means we can all work together towards those same goals. So orchid have been working with consortia around the world. They've been signing up consortia at different country levels and working with different research organizations to make sure that orchid is connected into all of those organizations. And they, so that includes universities, it includes consortia like ours. It includes publishers, research databases, all sorts of different organizations that are dealing with research management. And they've put in a really big effort, I guess, to ensure that there is proper system integration with all of those outside systems. So things like research management systems, publisher management systems, research databases, all those kind of things. And so with those deep connections and those really good connections with all of those different outside systems, it means that it makes it a lot easier for us to be able to implement orchid ourselves across our different organizations. And I guess another sort of really important thing to think about is that they're really supporting our own institutional goals. So the issue of research integrity is a really important one for our institutions. The issue of asserting that an author is an author of a publication and that they belong to a particular institution. And the institution can also verify that assertion. And therefore there's good deep connections between what researchers are doing in their outputs and the actual provenance behind it, which is an important thing these days in terms of just being able to count and properly recognize people's research outputs, but also making sure that... So with data, for example, the data that underpins a research paper is actually... The integrity is there in that we can assert that these investigators in a particular project were actually the authors of that information and the data that underpins those papers is actually their data that they gather and it's their intellectual property. So that's a really important thing these days. But I guess another one is around recognition of research outputs to make sure that those authors, everything's properly accounted for. And then there's the issue of discovery and impact in that because global is... Because orchid is a global organization, it's going to have a global reach and therefore that helps with the discovery of people's research outputs and also the impact of the research that they're doing. So I guess that then leads into what are the key messages for researchers? Why should they be actually getting an orchid and why should they be listening to all of us about what we're trying to do? So orchid is all about having an identity that can easily identify who the author is and not asserts the issue of disambiguation. So you're the correct John Smith at your institution, that all of this publication is a really important thing. And for researchers, it's important to let them know that orchid can stay with them throughout their academic life. So if we get them early when they're a degree research student and they're writing their first paper, it can follow them no matter where they are if they go to another institution that can go with them. And the more effort that our own institution puts into that connectedness means that we can help with that assertion as to where they were when that paper or whatever it was was authored. And I guess it also helps with different formats and variants of different people's names if they've changed their name, if the way their name is stated on a paper on one paper is different from another, it doesn't matter they can still be identified properly. So therefore, the other the other important one is around time saving. So we know researchers are very busy being able to manage their orchid record with proper information in it and having that connectedness to all of the other systems and identifiers enables them to be able to put that information in there once. And therefore, as they publish and as new new information goes online, it's properly managed and connected. And they, you know, it helps them report that information once and it's all connected into all the different systems. And that's got to help them. So orchid connects with researcher IDs, with scopus IDs, with these knees with cross rare for all those different other systems are well connected into the orchid ecosystem. And so therefore, it's very easy for them to make up those identifiers and therefore always be up to date with their their publications and other research outputs. And then I guess, even funding bodies are part of that ecosystem. So the NHMRC want people to put orchids into their system when they're applying for a grant. And therefore, that's all connected up in terms of affiliation and attribution and connecting up and what they've published with their grants. And so that's important for the research of themselves in terms of recognition and discovery of their research outputs. And so orchid is a very big system. There's already, I think over four million orchid IDs that have been assigned to researchers. And it's a really big and important system for people to engage with and that that global scale helps with discovery and impact. And then the other, I guess the other things around key messages are affiliation and integrity. So again, it's asserting that affiliation is really important. And all of our institutions are wanting to make sure that our that we can count people's publications and research outputs easily. And this that's one of the hardest things for us to do. So by having orchid IDs connected up properly, that makes our lives easier and it makes it much easier for researchers to be able to assert those that they're an author of a publication or research output or some other work that they can link in. And it gives them recognition if they've had grants awarded to them. Other rewards that are affiliated with their research output that can be put into their profiles and give them recognition. And I guess one thing is that orchid's not just another system. It's not a fad. It's not a social network. It's not something that's going to go away. It's fully supported by a global network of people who are supporting the work to identify researchers. And because it's part of our consortium, you know, we're part of our consortium is part of orchid. And our institutions are paying money. And we're making sure that all of our systems are connected up to it. It's it's a really strong and important message for people to engage with it because it's it'll help integrate with all the other systems that they're trying to to work with. So it's it's not a research gate. It's not something out there that may disappear in the future. It's something that's well supported and undersorted and across all of our institutions. And for the research of themselves, it's it's quick and it's easy and it's free. And they they can they can do a minimum amount which is just get an orchid ID and make sure it's known and used and that they tell people about or they can put in some extra work in order to make sure that all of their publications are in their orchid profile. And we, of course, are here to to help with all of that. So that was all I was going to cover. So what I'd like to do now is hand over to Natasha Simon's Remains who's going to go through what an orchid record looks like and how it's connected in with with other systems. Okay, so what I'm going to do is I'm actually going to walk through an orchid record and just show you how researchers can link data sets in their orchid record. So I've gone straight to the orchid home page. It's just orchid.org and click sign in. This is a live demo. So I'm hoping that it doesn't come back to bite me, that everything goes off smoothly. And if it doesn't, that I have someone else to blame. But anyway, let's give it a go. So there are a few different ways that researchers can sign in to an orchid account. You have a personal account option, which is the one that I will use. You can also sign in with your Facebook login or your Google Plus login. And there's also an institutional account, which, you know, if your institution has set this up, then researchers will be able to log in using this same sort of staff number and password that they use to access other accounts at their institution. So just sign in. Okay, so this is my orchid record. And this is, I just want to talk through some of the things. So just to sign up and get an orchid record is very easy and only takes about 30 seconds. The question is what you do with your record once you sign up. And of course, one of the main things you can do is populate your record with your works and use it and promote it to other people as well as a way of looking at the things that you've done in your research. So some of the options here are you can get a QR code for your ID. It's like a bar code that you can put on different things to promote access, just a different way of accessing your orchid ID for people. There's a, you can fill out the rest of your orchid record. So there's a field here called also known as and you can use that to sort of add variants of your name. So I can put in a name variant there. Click save changes. And there it is. You can add your country, keywords associated with your research. You can put in your website, so access to your Twitter account or a blog or any other kind of website. You can keep adding to them there. And you can put your email address in. At the moment I have that email address as private setting, but you can actually make it public and you can add more than one email address as well. You can add in a biographical statement. You can add in your educational background, your employment. And I'll just turn to the funding. So if you want to add funding to your orchid profile, in the future when you apply for funding, some funders are working so that they will be able to write your grant back into your orchid record. So you apply for funding through Wellcome Trust and you authorize and Wellcome Trust says will you authorize me to update your orchid record? You say yes. And then Wellcome Trust can actually write your grant into your orchid record for you, which saves you a lot of time. And similarly for publishers working on the same thing, so that when you submit a manuscript to a publisher and it's accepted, the publisher says is it okay if we write this publication details to your orchid record? You say yes. And then the publisher can automatically write that information into your record. And there's another feature of that, which is that if you're an institution and you have institutional orchid membership, your institution will be notified of that changes of that writing to the orchid record so that they can keep track of what's happening with your orchid record too. So if I wanted to add some funding, I just click add some funding now and I go to Uber Wizard for Orchid, which has about 200 different funders as part of that. And here it's saying do you authorize Uber Wizard to read my orchid record and add funding items? So you say yes. Now I don't actually have any grants, so it's not going to find any grants under my name, but I'm just going to demonstrate one. I'm going to do a different search. So there's one grant from the Australian Research Council for name. If that was me, I could take that and add it to my orchid profile. So let's go back to that. Okay so looking at the works, I think I will just first show you that there are privacy settings here. So the thing is that with orchid, researchers control their records and they control the privacy settings in it and who has access to read and write to those records. And so there is a setting here. You can see that the green is everyone can see this. So in my public record, everyone can see this information. Or you can go yellow for trusted parties. So only and I'll show you who they are in a minute. And then you've got sort of an only need. So you can control the settings there. I actually go back up to my account. You can see that the trusted organizations are listed here. And you can see who I've authorised to write to my orchid record and read it. And you can also add trusted individuals on your behalf. So yeah okay so I'm going to add Captain America at gmail.com to edit my orchid account. That's going to say no because he doesn't have an orchid account. So I can't authorise him to edit my email address. But if, sorry to edit my orchid record. But I can actually add someone else who I know has an orchid record and happens to be an orchid in this case saying yes I can authorise Slory Hat to edit my profile on my behalf. So that gives you an idea of the privacy settings which you can change yourself. You have control over that record. So just going back to adding works. So you can you can see in my works here that this is myself where I've manually added something. Or the source here is crossref metadata search. So orchid has actually connected up to crossref and I've authorised crossref to write to my orchid record and they've written in this record for me. So I've got a couple of those like that in here. I've actually removed my data set so that I can show you how to add it. And you can click this button by the way to see more information about the publication there. But just click add works and there's an option there of search and link and that's the one I'll show you today. So what I want to do here is I actually want to add a data set and this is actually a real data set. It just wasn't funded this particular research but it is my data set that I want to add from the ANDS registry. So click on the ANDS registry and it says do you authorise ANDS to write to my orchid record and read it. I say yes. I'm not sure why it takes you exactly to the slogan screen and make sure authorise tries. That's a little bug I think that we will have to work on fixing. So it hasn't, what I have to do now is I'm taken to the research data Australia search here. So I just type in my name and here I can see this is actually my data set. If I click on this it will open up the page in research data Australia just so I can check it. But I can click it and I can say import selected works and it says please review it. Make sure it's yours. You say import and it reminds you that you can actually change the privacy settings for who's going to view that information in your orchid record. So then I go back to my orchid record and still showing 10 works. So I just refresh there and now it's showing 11 and the one at the end it should be is my data set. Now at the moment despite the default display for the type of data set when you come through the ANS registry as other but there is going to be some work on that to change it to data set. But you can actually do it manually at the moment if you click that copy and edit button and you can't actually select a work category of data set here but you can actually select it here and so you can say add to list. So what I've done here is I've copied that particular record so you will have two authority records there for the identifying skill sets for repository staff data sets and one will be me and the other one will be the one I got from the ANS registry. So here I've made my change the preferred source here to show that so it says data set by default but we'll be doing some work on changing that so that the default is data set because when ANS was originally set up to be able to import from the ANS registry into ORCID it was actually before they had done work on that to actually have data set as a category so we need to go back and fix that. So the last thing I will show you before I hand over to our next speaker is there's a blog by Alice Meadows on six things that you can do now that you have an ORCID ID and it's basically some of the things that I showed you but it's really worth having a look having a read through that because it's about populating your profile with works expanding it out using the QR code adding ORCID to your signatures to your Twitter account that sort of thing. So that's it from me and I am now going to hand over to Melroy. Hello everyone and thank you Natasha for the directions on how to create an ORCID ID and how to add details how to add works and funding information into it. My name is Melroy and I'm the ORCID technical lead for the Australian Access Federation and the Australian Access Federation is or AAF as everybody knows it is the current Australian Consortium Lead for ORCID so the best way to get in touch with us is at support.af.edu.au that's great but you want to use support at af.edu.au it's because as Consortium Lead what we do is we provide support to all the members of the Consortium which is almost all the universities within Australia at the moment. General timings 8am to 5pm and ORCID also provides support but the Consortium support is during Australian hours as opposed to generally whatever is the time in Hong Kong it is always in your regional time and then another thing is we have more of a regional focus so it's all within Australia we've got the knowledge on what member institutions are currently doing with their integration whether they're planning, testing if there are a couple of members who are doing something similar then we try and get them to speak to each effectively connect the dots why do you want to be a Consortium member it's because of the fact that you get premium membership it comes at a reduced cost and you have the ability to integrate ORCID into multiple systems so what does the Consortium Lead do or what can we do for you well we can provide assistance with planning and integration so as a member institution you decided that you want to take the next step integrate ORCID into your systems you get in touch with us we can help you plan your integration what we also do is those members of the Consortium who already done the integration we actually document those integrations when possible create use cases and then we just disseminate them to members we also provide tier one support as I discussed and yes we also act as a conduit between Consortium members and ORCID which means if any of our Consortium members have any issues with ORCID or if some of the systems aren't working properly anything like that we just effectively escalated to ORCID if it's something we cannot solve in the first instance as for training we do a lot of training for the Consortium members we try and organize a number of workshops during the year some of them would be virtual some of them in person we also introduce the ORCID support staff that would generally be me and a couple of people couple of others from the Australian Access Federation what are the channels of communication you can generally use email is great it's the best channel best email again is support.af.edu.au the only reason I ask you not to send an email to me personally is because if I'm not at my desk or if I'm not in work that day chances are it won't be answered whereas if you send it to support somebody from the team we'll be able to answer that question for you another thing is what we do is ensure ORCID messaging advice and support is consistent throughout the Consortium which means as members as and when you integrate ORCID and you communicate with your researchers what we'll ask you to tell your researchers is exactly what ORCID would be telling you to do especially with the guidelines around how you use your logo how the ORCID logo is used around branding what we say would be exactly the same as what ORCID would be telling you you also help you develop a local support FAQ if that's what you want to do and yeah we provide assistance with that so then in doubt always ask for help easiest way is once again support.af.edu.au what do you generally do and who to contact so what the organization members so institutions would do is effectively get in touch with us as tier 1 consortium lead and effectively the question is that we would answer is how to do the integration what sort of integration are you looking at doing what other members are doing we'll help you troubleshoot your integration if there are any technical issues and then if you want to engage with your researchers or if you want resources that tell you how to do that sort of stuff you'll be able to provide you a link to it or help you develop some of them what we will escalate is stuff about accounts data that's private between a researcher and orchid so we won't have access to it so we directly escalate that off to orchid if you have a really unusual workflow that nobody's ever done before it's probably something orchid might need to look at and actually work with you then if you're using new features for example something like peer review that's there in the latest version of the orchid API but it's not yet a stable version so if you're using something like that or plan on using something like that then it's probably something you'd have to escalate and if you get a really really complicated error that case we'd again escalated over to the orchid support so there are a lot of self-services service resources currently available there is a link to each of them over here on this slide and what I'll do is once the webinars over I've already got a PDF copy of all of these links along with the resources and I'll try and send it out to everyone who's registered for the webinar well again as usual any questions at all regarding orchid what the consortium lead can do if you're looking at doing an integration please give us a call let us know we're more than happy to help you out with it the main need to get in touch with us is support at af.edu.au generally from 8am to 5pm Mondays to Fridays we are available even if it is after these hours we try and respond to it as soon as possible but yes so I shall hand it over now to Julia thanks Mel all right all right so I'm going to talk about Trove's integration with orchid we're now we've been doing it for a year and if we talk about orchid being one of those end-to-once reuse often that's the great thing about it Trove is one of those reuse often cases so this is the people and organization zone in Trove if you haven't met it before it's where we collect together records describing people we set up a container for a single person and bring together all the records describing them from different institutions and systems so here's an example Marcia Langton records about her exist in four different systems that we work with so we bring them together here in one big Marcia Langton container the container does useful things like it connects all the system identifiers for other systems to reuse and that's behind the scenes but for a user it also brings together bits of information like biographies publications that she's authored and related people and organizations now we have a small but constant demand from modern day authors and researchers to be able to take control of this Trove profile to update the record to write their own biography and we don't have a local system capable of doing that so we send them to awkward they need to set up a profile there and then they need to start using it so that means including it when they submit articles for publications and ideally in their universities institutional repository if that's possible I won't really go into the how just know that Trove relies on a slightly complicated web of systems to try and identify just the Australians in awkward DOIs are the key across all those systems so when researchers have good metadata like DOIs in their repository record and the matching DOI in their awkward profile then Trove will find them or even better if they include the full awkward URL in repository publication records we'll go straight out to awkward and grab their record so what are the benefits for researchers well number one they get a presence in Trove if you're not Marcia Langton and you don't have records describing you in four systems you might be someone like Alex Brown here then setting up an awkward will create you a record in Trove when I checked last year about 90% of researchers we get from awkward were new to Trove so that's really important setting up an awkward making yourself Australian will get you into Trove they can write their own biography it doesn't have to be extensive even if it's only brief enough to distinguish them from other people with a similar name Trove auto generates this list of resources it thinks that this researcher wrote based purely on author name so if someone has a common name like Alex Brown does it's generally not going to be stuff they've actually written and we know that researchers themselves find that really frustrating if they have an awkward then Trove will replace that list with the definitive publications from awkward so that includes when they've moved institutions we also love it when they include keywords these get roughly translated into occupations and it helps people who come along in Trove looking to find researchers in a certain field so we encourage people to include information like their education and employment and as Natasha showed us earlier if they give the right permissions then institutions can actually do this on their behalf but when they include that in their awkward profile it makes a research effort even more findable both to users and to their colleagues so here's a search in Trove that's limited to people from UQ that nominated diabetes as a research field that they're working in someone might conduct this search if they're another researcher in the field if they're a journalist looking for a comment if they're a staff from a government department a postdoctoral student you just, there's quite an extensive list of people that are looking but whoever it is more information in their awkward record makes the researcher more findable in lots of systems beyond awkward and this is one example where people are looking in Trove we're also really keen for people to include grant identifiers so if they've received a grant particularly from the ARC or the NH and MRC those organizations want to know that their open access mandates are being met they want to link the people they gave grants to with publications so entering the grant ID on their awkward record can mean less work on reporting for everyone involved we've also seen some really cool stuff happening with funder grant IDs in Trove recently so here I've done a search for a grant number in Trove it's showing me the people who worked on that and nominated it on their awkward profile and on the right hand side you can see that Trove's also showing the publications and data sets that came from that same grant number so all from the same search just of the grant number so I guess the key message to take back to researchers from Trove is that if a researcher has an awkward they take care of it they use it they water it in their greenhouse then one of the benefits will be that they take control of their profile and other systems Trove is just one of them now it's all great I want everyone to take that back but I don't want to sound like I'm just hard selling there's a bit of a reality check it's not all sunshine and beautiful flowers we know that what Trove gets is skewed so we've got about 12,000 Australians from awkward today they're predominantly from the physical sciences and education really lean towards medicine these are the top 10 keywords that researchers nominated as their fields Trove the way we've set up the system has a really tough time finding humanities researchers we don't have real time updating like we should once a researcher initially comes in the records only update once a month and we know some researchers find that frustrating because they find their profile in Trove they specifically go to awkward to update it and then they don't see their results straight away and finally our Australian this test is quite rigorous we initially didn't have it and we were vastly overwhelmed with foreigners so that test will skip anyone that doesn't set up their education or employment fields or specifically name one of the Australian universities or research institutes in their biography but our awkward integration is a success story from our point of view we've written a blog post about our experience one year on it's meant less work for us it's meant much more correct data in Trove but also much more correct data in lots of other systems and it's a great way for a researcher to get their profile out to have it be correct to take control in many more places I might leave it there and hand over to Scott Hi everybody, thanks Julia my name is Scott McQuirter I'm at the University of Technology Sydney and I'd like to talk to you about some of the work we've been doing over the past five to six months we've had an interest in disambiguation of research data that has stemmed a little bit from an experience we had with our name we had a comma in our name and that meant that essentially quite a lot of our data was being delimited in the major aggregators and so we changed our name so we take that disambiguation problem fairly seriously we also have a high proportion of staff who have a common given initial and surname combination and you can see on the right hand side of the screen here this is the top publishing authors at UTS and there's some fairly common combinations there we also being a technology university have quite high coverage rates in the Orchard integrated sources so in Crossref and its purpose and we work with two research management systems that are downstream from our key students and staff systems so we do experience persistent duplicate problems that we think Orchard can help with and both of the systems that we use have some degree of integration with Orchard so we're kind of in a good position to do something quickly so we had a bit of a think when we heard that the consortium was in the off-in and we came up with a few projects that we'd like to undertake one was aimed at getting us to 500 users inside Simplexic one of our core systems the next to a thousand two thousand and then eventually at some time in the distant future to have the research effort at UTS well described by Orchards so I'll be talking mostly about this fairly small project that we ran late last year and that kicked off October 1 we took out an institutional subscription ahead of the consortium subscription we did that because we weren't quite sure how long the consortium would take to get over the line and thank you to everybody involved it was a relatively painless exercise too one of the things we wanted was for the Orchards to be used inside one of our systems so it was kind of important that people just didn't go off and get an Orchard but it was actually used in anger somewhere as a by-product of the project we wanted the academic community to broadly understand what Orchard was and we also wanted the administrative community to understand what the opportunities were for Orchard because of the time period that we were running it over we decided that we wouldn't run it as an especially collaborative project that it would be largely driven by the research division we just really concentrate on this single system and that's because it was going to run over the break so what worked well certainly signing up the senior executive early so the deputy vice chancellor of research many of the ADRs the deans and giving them some merchandise seemed to be very effective in then becoming strong advocates for this small change program that we were undertaking we also got a list of Orchards from Orchards of people who had UTS as an employer or in their education background and we directly emailed them with one major of how to establish the link we have a message of the month so we took the January message of the month which basically involves an email footer that standard across all research division emails we used large screens in every building put out general university notices a DVCR email and the weekly funding opportunities newsletter for every week in that month had a standard description of what the benefits were and how to get to a single one pager about establishing an Orchard and the keynote into the product we approached the ANHNM as the applicant through direct emails we changed the login screen to Simblectic to offer training and to indicate a kind of running total of where we're up to and we did some targeted workshops in some areas of the university that we thought would benefit directly and I have to say that one of the things that was kind of instrumental was that the publishers started mandating during the lifetime of the project so this is the adoption at UTS and you can see this is largely the period for the project so you can see it's a nice steady adoption over the period and the period since has got a more gentle gradient we're not really marketing at all and you can see as to who has gotten an Orchard if you ignore the fairly small divisions at the end here it's who you might expect so the science and health the people that might gain the most benefit Arts and Social Sciences well represented they were running a profile project that we piggybacked Engineering and IT had very low penetration rates for the majority of the project and then when I truly announced this mandate they just downed up and law and DAB where you'd suspect that marketing this type of change might be more difficult has proved to be the case and we've got a bit more work to do with the graduate school of health here at UTS this is just a picture of the log in screen just in practice so indicating that the integration has been done what the key benefit was and where we're up to with the assistance of training and setting up a registering interest so the things that didn't run so what was that during the lifetime of the project we didn't really have remote access set up to this key product very well especially for Mac users so it's now been fixed we also didn't have a standard place in the academic profile template external profile template during the lifetime project and that would have been helpful so the next project that we've just been funded is to assess which other systems will use orchids to look at the integration pathways for those systems and we'll certainly be getting some advice from Melroy familiarising our central IT services with orchids and maybe the API but I don't think that would be especially required to give an approach certainly developing a much more coherent approach across all the support divisions within the university and beginning that that much longer process of integrating orchid into the actual processes of the university around recruitment induction and that is I think all I think I've managed to get us there on time well done Scott so the first question is really a comment that someone's interested that orchid recognises scopus ID and researcher IDs and asking does that muddy the waters suggesting all three are interchangeable there's to answer that one straight off that scopus is obviously an Elsevier identifier and researcher is a Thompson Reuters identifier whereas orchid is actually publisher agnostic so you might be interested to know that the code for orchid is actually based on Thompson's researcher ID and that Thompson and Elsevier are both members of orchid and key supporters of orchid so it's just sort of regard which publisher you use they are likely to ask you for your orchid because it's just an independent number an independent identifier independent of those publishers and there's another question of how does uber wizard source the grant data and the way they source it is you actually have to contact uber wizard if you're a funder and then they sign you up to the program what I'm not sure of is how current the uber wizard data is so when I did my little search for some of the ARC information and then HMRC I don't think it was picking up the latest year of ARC and HMRC grants so do any of the other panelists know more about that or is that up I think with an HMRC it was from 2002 to 2014 and ARC was up to 2011 but that was what I could see on the uber research website itself that ARC and NHMRC are part of their funders list but they don't have all the information so I think it's probably if we need them to do it then it's ARC or NHMRC may have to get in touch with uber research and send them the supporting data for it okay so if there's anyone on the line from ARC and NHMRC if you have more information about that we'd like to hear about it there's another question with the option to bulk import and manually add records is there any checks in place to deal with duplicate or clone records within the researchers profile with that you can bulk import records if you've got, if you export it in a bi-tech format you can then import all your works into ORCID however with duplicates if it is a duplicate and if you've got a DOI that is an exact duplicate of what ORCID is put in ORCID will recognize it as a duplicate and while it will publish both of it in your ORCID record you have an option to decide which one it is that you'd like to display under the ORCID record under your works you have something called source that tells you what source is actually uploaded that it would make more sense if it came from a trusted source like a publisher or a journal magazine or crossref or somebody who actually does it because they've then asserted that yes you have published this and they said that you can choose which one it is you'd like to display to everyone and the duplicates just follow underneath it I think they're working on a way to actually ORCID's working on a system on actually trying to keep the duplicates but not merge it as such but just like a tree like a nested sort of thing where you can just drop, like a drop down box look on it it just shows you all the duplicates but then when you take it up it'll just show you the one that you choose to display I'm not sure how far that is but I believe it is there on their list of things to do Thanks Naray there's a question of what metrics e.g. citations are included in an ORCID profile because this would be useful for two researchers I mean it would be but actually that's not the function of ORCID and they make that very clear that they are not actually a researcher profile system like Researchgate that actually talk of themselves as plumbing, they help research profile systems do the things that they do and it's not their function to provide citation metrics but you can take the data from ORCID in ORCID records and pull in citation metrics from there one of the examples of doing that is impact story which is a sort of researcher profile where it's actually built on ORCID IDs now so it just pulls the data from your ORCID and generates the metrics into your impact story profile and there's a lot of other systems that are doing that does anyone else on the panel have anything to add about that? I mean we talked a little bit about it in our library The only thing I want to add is to be able to use systems like impact story and other research systems that look at metrics I mean using data from your ORCID record it makes a lot of sense to make sure your ORCID record is updated and using APIs that are already available within the ORCID record especially APIs like Scopus to ORCID, then Thomson Reuters API so there's a researcher ID to ORCID then there's Crossref just by pulling all this information and automatically setting it to update it as and when you've published a work just allows you to actually start making, I mean getting much more usable data in terms of metrics from your ORCID recorders and you'd be able to harvest useful metrics if at all that is what you choose to do but it's just that you need to remember is that if the ORCID record is not as populated as it should be the metrics won't be as good as it should be so that goes hand in hand so there is a little bit of stuff for either institutions to take on themselves in terms of advising researchers this is what we need to do or if the institutions themselves like to update their ORCID record using the API with information they have in their repositories then that is another part they can walk through but effectively it is something that they might want to consider if they're actually using alternative metrics or even just your normal standard citation metrics. Thanks Nauri question for Julia. If I search Trove, my publications come up but my name is not linked to my ORCID ID. What is Trove doing about combining profiles from different sources? I assume that means the publication records say in the journal and article zone versus the profile in the people zone and that's one of the things that we would love to work on. If you have a really unique name it will automatically do it. We've just had the University of Melbourne are the first site that are giving us ORCIDs in their publication records which is really exciting. Now that we have that data it's something that we can think about is doing the definitive linking between the publication record and the Trove people record but it's not there yet. Now the question for you Julia can Trove introduce a forced update function. Individuals can then prompt an update if they require their Trove information updated from ORCID. Yes that would be very cool I would love to do that. Unfortunately all the work that we've done thus far has been unfunded and the National Library isn't a member of the ORCID consortium so it won't be on the cards in the next little while I don't think. Okay thank you there's a question I think this one is probably best answered by Mel Roy. How much does an ORCID subscription cost? I don't know too much about it but I didn't realise we had to pay thanks. With the ORCID subscription I'm not sure what it would exactly cost because it just depends on the number of members that are part of the consortium and then the cost is divided equally between them so what I'd suggest is if you do go to the AAF website that's www.AAF.EU.AU and on the website there should be information on how much subscription would cost seeing as the subscription is generally built from for a whole calendar year but since we are at the middle of the year it is something that can be worked out if you would choose this to join now but again it is something that you have to check on the website so yes if you go to the AAF website you'll find that there is a link for ORCID and under that there is an option which says become a member and it describes exactly what the consortium is the extension agreement that an organisation needs to sign as well as what the consortium model and the privacy policy is and the fees that are associated with it there's also another link on that same page that allows you to compare the different memberships so if you choose not to be part of the consortium but want to go by it as in go and get a membership by yourself then you should be able to do that also although the point of the consortium is effectively to make it make the cost as low as possible for all the members while still getting a premium membership service okay yes thank you and just to clarify that it is free for researchers to sign up it's just if your institution wants to access the ORCID API and integrate your systems with ORCID then you need to join either directly with ORCID or through the Australian consortium so it might be worth if you get in touch with Mel and just find out some more information there there's about 10 questions in the pod and it's 130 Simon what would you like to do I think we probably should wrap up now because we've been going for an hour and what we'll do is we'll go through those questions and we'll respond to the people who've asked them. What we'll do is we've got a document that Natasha's prepared which covered the key messages we were talking about earlier to our researchers and we can put those answers to those questions in that document as well and point everyone to it so I'll just read out the one suggestion that can the text of UTS emails and other messages be shared with registrants as well so we'll sort of take those things into account just in terms of sharing information yes this should be fine I was going to introduce your work on the standard resource I think that's really great the work you've done which I imagine is what you're going to talk about Natasha's done most of the work I'd have to say she's done a great job putting a whole lot of stuff together but what we really want to see is the whole community sharing what they're doing so Scott you mentioned merchandise you had that's a useful thing if people can photograph what they're sending out to people don't send us the mugs or whatever but send us photographs of what you're doing if there's other merchandise all could have a lot of things themselves they have a little sheet like this it's probably tiny on people's screen but it's sort of three easy steps to getting an orchid ID there's all sorts of other powerpoints and emails and anything else that people are using I think would be really good to share that with the community so that people think about what their approach should be because there are quite a few different approaches as to how we're going to do this so if people can send that to myself or Natasha we'll put them on that website and we'll send out where that is so that we can share that information I think that's a really important thing for us to do so I'd like to wrap up the session and say thanks very much to all of the presenters who did a great job thanks to all the people who dialed in and listened to it and I guess there's a couple of things to think about we'll think about whether we do another this type of presentation again and sort of an update as to what other people are doing and what's happened with the consortium and how people are doing integration I think in the future it might be good to hear about the different approaches from institutions because there are quite different ways of doing things so Scott was talking about the symplectic elements integration, other institutions doing it on their website to get people to log in and get an ORCID ID automatically, other people are doing it getting people to go to ORCID directly so there's all sorts of different approaches that are being used so that would be useful and the AAF have a webinar on the 9th of June called understanding ORCID integration so that's another webinar you can join in pretty soon to hear more detailed stuff about the APIs and how that integration works so there'll be some emails sent out about that soon so thanks everyone I hope you enjoyed the session and we'll see you again soon