 So I should have put call to order before 6 o'clock, but I didn't oh my god Yeah, I think you should never know what we're hiding All right, so we're calling to order and for the record Because Jerome is recording this to post we have an unforeseen Problem here at the town hall where we have no net we have no internet. We have no network. It's somehow trashed so cliff Our technology wizard can't even get it to work and he's going to contact Person John throw you trash in here because otherwise I'll get in trouble people even trash Oh So we're going to carry on just like in the old days That's just us that's Rick stuff All right, that's okay All right, so let's go. Let's get started rules of procedure We've kind of gone back and forth on this. I had made some comments to the document. I don't I printed off of My copy and do you have the other I have the non markup finals This should be Denise's markup right announced too tiny to read. Oh, let me first do it Yeah Yep, I can go bigger if you want no Well a little bit bigger maybe There you go. There we go Thank you for having all this stuff All right, so we started these back in March and Then we had you know Rick come on board and then we have mark come on board So they kind of A little bit and So I don't think there's any problem and I had some comments on number two about identifying About identifying Bodies to see is Yeah, well center from on solid waste management. We already have a board member that serves on that so we don't need to worry about that one and I guess my and you saw my thoughts on this that We make decisions as a board And all I feel like all the board members should have input And not just have one board member investigating an issue Reporting back to the board and then we don't know what Questions were asked what answers were received Because everybody can interpret things or synthesize the information differently So Mike I would personally like to see what questions are asked of the town attorney or Whatever entity they're Investigating because I might read it and interpret it differently or have more questions So I Would like to see us delegate items not on an as needed basis Because most of the stuff comes to the full board That's my class Let's go back you're on paragraph what? I'm not sure I mean I I breathe with you, but I don't read this language otherwise in other words we identified If we want like for example You two were appointed as the liaisons to the Curtis pond right and in fact I'm going to ask you guys to come to a meeting at some point so I can update you what I'm assuming is going on is Then at a certain point we come before the board With a report and you guys would kind of like take the lead right on what that is right and that the board Has the right I mean all you are is Unofficial that is you're just liaisons right that's why at three is really key You can't represent the board you can't vote for the board right can't do anything is collecting information They're just like the information and doing Delegates and then But before that even I think any member of the board whenever we delegate somebody it's up to us to say You're the liaison, but we're going to want you to report back and tell us everything that was said or whatever like you did the other day With Sharon you said Okay, Sharon You talked to city attorney, but I want to know Everything that was I want to know what was said with the questions Well, I thought her memo was pretty complete Not perfect, but pretty but then we get that when she's here and we have the conversation with her There's anything lacking Ask her provider. Yeah, I mean this is how we actually have always done it Cy Lambert in he was on a set board forever And he was our highway liaison and when he left Toby was on our select board He was our highway liaison and that's how Toby became more expert and when he left the select board he's In our employee now as our highway liaison essentially in grant administrator In that regard so it's really how we I don't see this as limiting us. This is I think this is a tool But it says we shall Yeah, it should be me Talk about the shouts in here. This is not this is not a rule. No, it is a rule Just put me I mean, we're gonna want to deviate it on some issues that take full attention Yeah, the whole board is they have to pay attention. Yeah, what I object to is that we shall do yeah Well to change the shouts to maize. I mean, it's silly because this is not a regulation we because You know, we get we could all vote to approve this and then it's just an agreement between all of us We're independently elected and Mark could say tomorrow, you know, I'm not doing that anymore And he could not do that. We can't bind any one of us Well, I don't want us to get stuck with where you weren't supposed to talk To that committee or that committee chair because you're not the liaison. I'm not gonna I'm not gonna abide by that That's not how I that's how I think it is meant to be interpreted Well, it's not this is meant my understanding But this is meant to get work done outside of our meetings or our meetings are two hours long, right? and but You know, we'll see how it works if it makes things but that's kind of what Done anyway, but I think also it's up to you and all of us When you delegate Sometimes there's times when I delegate something in a meeting where I would say to Rick This isn't my area. All I want to know is tell me how to vote I don't want to know anything more because it's not my area of expertise. I trust you But there are other areas where I might say John, I don't I'm just as cool as you are Yeah, I may not know one with it. I need to learn you better. Teach me because I need to know everything That's right. I just don't want to just want to make sure that It's not gonna limit us to Working with or talking to other boards committees commission No, you can't first as you can't find any one number. I'm sorry Well, but you can't do it legally The issue may identify Yeah, yeah, I see it more. I mean like ditched the shallows But I think they're going to be issues that we're all Always are things that are contentious and then I think one way what we might do is Define, you know, let's say we do delegate this Well, we you know as far as what we can do is set some basic rules about what kind of information we report We want to have back up if people want to dig into some details We want to probably have that archived and we want to have some history information There about how we came up with recommendations So that there's always something in that file four years from now somebody You know And it's really good to be able to go back well Right and that's my and that's part of my point when I've asked If Jim is being contacted Let forward Sending your questions. He sends you his answers and then please forward it to the rest of the board because and that's a We should have a folder You know So that we can all see what was asked what was answered so that we're on the paper trail the paper trail It's trans it's transparency Because I might read one of Jim's answers differently than the person who somebody else who read it and I might say Or you may what about you may have a question of something he asserted or The other represented like didn't or missed it, you know, it's right But that's been that with objection Charades one person, right, you know, this is why we're having a discussion We want to have that for all of these you know for these projects like we do like for the work because you know down Something comes up and it does periodically you've got to you can go back and retrace the thinking History Right I do think communications with the city attorney or a special thing in the town attorney or a special thing Special thing and we have to be careful with that. I mean like for example Every time I've had a conversation with Jim the town attorney about The Curtis pondam I see see you guys. Yeah, and if he doesn't see see you I do. Yeah, okay But I don't see see you I didn't see see Sharon has made it clear when you're ready to come back to me That's when I want a full report. Well when we do come back to you I'll probably help I'll write some full report that's got every last goddamn detail in it But I wouldn't I don't think it's a good idea for One member of the council of The board to talk to the city attorney and have written Correspondence without cease seeing at least the committee if not everybody because Jim doesn't represent one person My objection and I've brought it up several times about well when you contact Jim Send me. Oh, no, I'm not doing it. I Talked to Sharon if you're talking to share I talked to her on the phone the other day And I asked her to provide all that correspondence. No, she would had sketchy Wi-Fi and she sent me a text saying doesn't look like it's on the agenda. So And I'm mixing it up. Yeah mixing up the East Calis thing right with it, but So I think we all understand we all agree with you and see this and it's our understanding that this text particularly item number three Item number three is in way the most important right because there's where the potential abuses Well, there's and this it's not someone who says oh John can't talk Because Rick was the appointed person. No one's gonna say that it's more It's convenience. It's it's Rick Saying oh, I'm gonna I'm telling you the board will approve that, you know, and I'm representing the board and that's That is a problem, right? It happens it would never happen here Bring your neck good This thing is overly broad to I I understand what the basic tenet is but then the examples throws it sideways like the CV Center of Monts always management district that's the acronyms That doesn't belong there They are actually our representative in this case is Bill Powell Right by my explain and then we have a appointed representative to the Regional Planning Commission. That's why and That is independent of being on the select board. It's not Someone who's tasked right and those people do vote. I vote. Yeah, I don't check in with the select one Something was like really when yeah, I always do check in I do on that But you know we vote on any number of things plans Williams Town Town plan. I don't say you'll select or what's your opinion? Yeah Which I've got there a little bit lower Committees and subcommittees occasionally a select little point one of its members or a group to study and make recommendations on a particular issue all such Committees and subcommittees are subject to the opening. I don't know why we don't Well, I think the issue is the occasionally because I think what Sharon agree with it or not is pushing for that that it becomes SOP standard operating procedure rather than A unique circumstance that we do this that she's trying to So if that's if you agree then we got a strike the occasional if we use that I mean it doesn't mean But also I'm a little concerned about the open meeting. I mean if there's a minority There's one person on the board who serves as a liaison to somebody that's not so that's right That's right meeting right and in fact, isn't it only if it's a majority We have to have a quorum and and even if you have a quorum of select board members there We we take it real seriously because there's two opinions Floating about one is that if you have a quorum present in any meeting Yeah, whether or not you're making a decision not you should notice right that meeting Yeah, the other opinion is well as long as you're not transacting any business of the select board, you know if you go to the play Not a man you you know right we say boys and cows a great place We don't have to warn a meeting to make that statement Rick seconds cows the great place all in favor, you know We just went to the play and enjoyed the play and said wow what a wonderful community we have I like the language that's there if we take out the examples and we put me Yeah, me too Doesn't matter I'm a little concerned about this open meeting stuff Well, we have to and I we could Well committees of the select board right are that's different than what this is being proposed this one is broader This one allows us to a point of liaison this one, you know one person we can have one person do it Or it is not necessarily so to differentiate To get a finer point of what you're saying so I look on number two in the second line So there's a Curtis con work group that's not an official Committee of the select board where you know a war meeting needs to happen and we At their end And we'd attend and provide information and exchange information Committees of the select board what you're getting out here in recent in red That's different that those are actual bodies. They are an extension of this border They're an official entity and they do need to learn and that's separate on the side So I think two and yours we can have both, but we need to parse it so that we understand Many of these things between two concepts I guess so without having a computer So we're going to mix the section about examples, right and we could insert a paragraph that says also the select board may appoint and Then use the language that's here Yeah, I think the body may only identify a person. I don't even take say Just may identify a point person or a team to serve as liaisons. I don't like that idea. We can't get And then take out examples And then I mean and I and the reason I like Occasionally is because some issue might come up. It's not in this list like the easter house easement thing That's kind of not in this list, and I don't think any one person We don't want the list of things we're stripping that out. No, I thought you were keeping All this is listed stuff examples include the body shall similarly identify a lead But I don't even think we need a section Said one of us will you investigate that further and work that I my problem is it's too formal Really? Well, not after we clean it up, right, but may we strike the examples, which I was trying to I'm just gonna try to do this in here I can do it on mine, but it's not going to communicate It doesn't seem to be there's no Wi-Fi I had this open on my computer Yeah, but the problem is it's good Wi-Fi. It's a Google doc, which means it has to go back in Strike the second so you got handwritten strike the second sentence examples that entire sentence The body what about this sentence the body shall similarly identify a lead for various items That you're gonna leave that but then then strike the next set of examples the body may similar and if I leave her to the town and Then take out the whole examples to the end. Yeah Well, I think I think when we're done with this between mark and I we can probably Okay, then and then but then the question is do we want a separate section? that says Occasionally, no, I think the separate section. Maybe it's it would be the new three Yeah, and we say committees and subcommittees of the select board. That's really important. That's one of my right Yeah, I've been fighting about that for 15 years here So like board may they are basically the select board in lieu of the We're delegating our authority some group of people Individuals to do things and make some decisions at some level and then they bring it to us So yeah, those need to be warned those. Yeah, I've got Okay, this is gonna be three and then three is gonna be four. Okay, okay Because this is Which what is missing for new people is not seeing what was there before so that's why I put in I wish they had led she used legislative, you know format so I could see what was struck and what was added The new the new number four the new number four used to read Where it says this is revised language in the current rules of the seizure I'm not sure why The town that we don't speak for the town we what we do Board represents the town we are the town representative, but so do we need No, sir. Remember of the body shall have authority represent the board. Do we need town in there or town? It's a clarifying right. It's the same thing Yes, it's almost redundant the board represents the town you don't need to but and what about the sentence or unless the body has authority broadly as part of its annual Organizational meeting we might we might do it outside the annual right, so I think Tell me more about this The first sentence is says we can appoint committees the second sentence second sentence says second concept is Or unless we delegated the order broadly as part of its annual organizing meeting What is our annual? It's the first like word after town meetings where we appoint the chair and the vice chair and But the problem with that is it seems to be hyper focused on the role of the chair as I read that And that's that's extra. We don't need it. We don't need it and the problem with it is It's if we're going to give Denise signature authority on a particular document in July We can't do it. We got to wait till the next time. That's silly. Okay. We've done that and so period after minutes Yes, okay. Great Yeah, good strike the rest, okay Skipping down to the what would be the new 11? Well, let's go through now. I had a question on number six There's been changed to all these I'm confused about this format We don't know what's changed Okay, you gotta work on sign language for me Number six, there's no limit to the number of times a member may speak to a question The member may speak or make a motion without being recognized by the chair Motions to close or limit the date will not be entertained. I don't know Members should be out of respect for the chair should be requesting the chair to speak now I Denise is less formal than that But when things get heated the chair needs to be able to clamp down on us and say none I know you appointed me chair. This is my role and you need to stifle John This is unusual. I was wondering if there's some history here because normally you do say Certainly when you when you talk to anybody outside of the board, let's say we've had public public The hearing if you will is closed. We bring it up to talk. I don't have to say through the chair I mean we can just talk right now. So we do but sometimes but but if I talk to anybody This is just the formal rule when I talk to anybody else. I would say me outside of the board outside of the board Through the chair. I'd like to ask so-and-so a question I say we're in the chair and then you say go ahead and We're not giving you the ability to say no enough, right, but you know, it's usually Yeah, Denise might say Everyone has one more question. We gotta move things along. She'll look at the call. And that's a respect thing I don't know why we would appoint a chair if we're not going to respect her right to Manage the meeting because it says it's contradictory line chair shall preserve order in the meeting right the most important thing is to be able to manage us in our I mean remember when we had the memorial hall meeting upstairs, we had a packed room of people. Yeah, and Yeah, I ran the meeting. Yeah, the board members helped and it went really well What is this is a really feedback? I don't know why Six is six is there's got to be some history here because this is a really unusual I mean if people feel strongly that yeah, but I mean Are we worried that? There's going to be a Motions to close or a debate or all that kind of stuff I don't think so. We never usually have that. It's never usually a problem. I like not having that way the last sentence I like that last sentence, but that's never been a something we've used But there's a member may speak or make a motion without being recognized that they have that right anyway, okay? That's I don't understand why you that's that's because we're all individually although usually I mean the chair I mean usually if you have I mean right now everybody's polite Sometimes you have members of the board that are not so quiet and everybody's talking at once and people in a row You have to have the ability is chair to say just be quiet and let son so finish right and then so I want to make a motion Well, hold on then you can make your motion you have to have if you run an orderly meeting, right? It has to be some way to manage we've we've had I know that's why I don't know you've had a couple three highly controversial issues where the board was split and You know the third first in the swing boat Right way this way we didn't know and and the chair Denise had to manage that because it got heat hot Well, you know, I'll say right to the camera Scott Bassett when you select board member you saw Scott here the other day That was not atypical Scott's a great guy Passionate and he contributes a lot to this town, but that's how Scott rolls well and things you get caught And the chair needs to be able to in an eye with your pot And so the chair would settle us both down. Well, I guess my feeling is then I think that six Limits the power of the chair a little too much particularly that one so I don't think we need that Okay, so what are we crossing? I think it's I think the member may make a motion without being recognized I think that's the given I would argue that is each member's right in a chair cannot block the motion Otherwise they're blocking the members right to be represented. So Although I know I know gay Simonton used to stop Well, we're not the house of representatives, but No, I think if that ever became a problem then we visit these rules and procedure So it says we can revisit at any time. Are we taking six out? Yes strike six So that fixes our number or numbering back. Yeah, because it says Chair sir order of the meeting Honor each member of the board as an equal That's funny. I like that. Yeah, I don't have a problem I think that Embraces the intent of six without I'd really I mean, I'm okay with some of the sixes, but I'm not okay with The second sentence a member may speak or make a motion without being recognized by the chair If you if that's the case then how can the chair run in order to free for all that? Yeah Well, no, a member can make a motion. Well, no eventually you can't stop them But you can say we wait and let right yeah, but the chair can't Whether we've seen to I mean, it's like Places where there's not in this life. We're here. I've seen it in education, you know, limiting debate Yeah So we've seen a But it hasn't happened here. No, that's we just have to think we have to think above us. It's like this work These are our rule. We don't operate that way We can Okay agendas We're keeping 10 Okay, each regular special edition of agenda the special item out of time. All right, seven is good, right? Yeah Yeah Yeah, it's good Yeah, I'm good Nice obvious, okay D1 D1 you know, I Back and forth sometimes we have a lot of time on the agenda I don't think it hurts to have an idea so that people want to attend. Yeah, they don't have to be here for the whole meeting Yeah But even putting time when it's on the board members asking for times on And It's it's ridiculous because you can't necessarily know What? Who's gonna show up to talk about it? What the board wants to talk about? So, I mean it you think I mean happen to put down Update on continuance Continuance 10 out of 7 8 o'clock 15 minutes and then 15 minutes later. We're gonna talk about MOU for the fire department. It's really hard to Know I mean Last time she on what said that these callus easement issue five minutes And I knew there's no way that's gonna take five minutes. Nothing takes five minutes Well, then you shouldn't have put five minutes on the agenda. She was wrong. I put it on there So that we you could see that you can't you can't I kind of like time limits. I have to say the reason I do I don't like that. You have to stick by him Because for two reasons one is I have prepared a lot of agendas as the chair of a board And it really helps when you're planning out an agenda if you think if you're forced to think How long is this gonna take really and you put the time limits on and then you look and it doesn't add up and Then you say oh, I gotta cut something next meeting. Yeah, that so it's a planning matter It's kind of nice. It also is a way for the chair. I don't think it's so important for anybody else It's for the chair to see how are we doing what that's what Denise does, but they're not they're not strict Well, how you do it I think Then we allocate the time Necessary and it gives us a chance to request that we have the right information On hand to make the decision That's not going to take 15 minutes But it might be 40 minutes When we have Pam come here and other staff come here and they need to we need to Well, why don't you say recommended specified recommended time friends, it's not And I do put sometimes, you know, this is a little ad nauseam All these times but it helps. I mean like I'm looking at the clock Well, you know, this isn't a the many discussions can go on for hours, right? But when I Okay, yeah, I got it. Yeah, I got a move on. Yeah, okay. I'm okay with it. It's just recommended. Yeah. Yeah, that sounds good I don't understand to So recommended replacing specified. Yeah. Yeah, and then number two request for items on the agenda shall include the ask This is this is a sharing thing In other words, she's saying If people if I ask you to put something on the agenda, yeah, what do I have? What do I want right to be clear and you got to have some of the backup information so we can digest that in advance Which is how it is true. I think that is it's I don't I think but maybe we take out ask and explain it. Yeah, I include the desired action or Indication but something you might call me and say hey Can you put this item on the agenda? I have never said no And I never will and Then so I put it on We find out it's a lot more involved than we thought so then we put it on another That's right. That seems like that works. Yeah, that's good. I think that's what the prior thing says to And kind of a lot of time. I mean here. I think it's just poorly written too. I mean press items on the agenda And when we say you know a clear clear statement of what But usually we have a basis for yeah, and then any in background and supporting background materials How about requests for items on the agenda should or can not in should include the a statement of the Action requested action requested or issue with it and the basis for that request Basis and background and the basis for that request Should include a statement of the Action requested and the basis for the request and background and appropriate background Okay, we should be provided Yeah, I mean I think it's this is all about giving you But that's that's what happens anyway some of this is just Distilling down the writing one. It's done every day Okay, number three the point person for a topic shall determine whether an item is ready for discussion Well, somebody might have been working on it for six months, and we might say hey, what's going on? Yeah Again get ditched it's the shell There's a lot of shells in there should may Hey Shall bring the item provide periodic updates to the board how about that well shall provide periodic updates to the board and As requested and and Bring it to the board when it's ready Will or yeah, will or may determine whether or not it was ready for work. No, it's Suggesting is say should yeah, what I think the periodic up will provide Provide periodic updates Period is Well, I think what I would just get rid of it But I I think you should provide periodic updates to the board. I think that Actually, my guess is that the real intention here is negative That is real intention here is negative in other words My guess and what I'm seeing it Sharon right this is that what Sharon's worried about Which is perfectly legitimate if she doesn't want half assed up that isn't ready for decision That other words pre people just do information dumps to the board. Oh, I want to talk about it You know, and we don't have time for that So something has to be kind of like ready, right, but that's what I think she was getting it So they appointed the the point person Who was a suckler number should make that determination whether they got all the information that or not So we're working with the dam committee where we'll say yes, not ready for prime time, right? But eventually it will be it will be and then we say hey guys, I think we're they're close So maybe we'll have a discussion right and it may mean more than one discussion because yeah We may have the discussion about the dam for instance and Rick says well Gosh, yeah, that's a really good one or maybe a time-sensitive maybe some new grant that we have right act on What do you want to do? Okay? So we're gonna say the point person for a topic should provide periodic updates to the board and and leave it at that Okay, all right Eight agenda items for future meetings are captured at each meeting and notified with Noted with a specific date of follow-up Can't know I mean there are stuff that pops up in between meetings that we're possible You know, there's a list here that I know you've always maintained it So this is just I don't know what the problem is. Well, it doesn't have to be a problem. It's just restating what you do Yeah, right. This is our this is not identified promise is what we do it's procedure what we do now It's our procedure. Yeah, so agenda items. Oh, yeah, this to me is It's a little too common after follow-up where possible You just don't know And that was new language just so you know Okay, five Yeah, okay all business Sometimes we take things out of order. Yeah, that's the thing that at the chair discretion at the chair. I'd say items may be taken out of order Elitate whatever that works, you know, we're the where that is problematic It's Wednesday here hybrid meetings Because then people are kind of something. Yeah, if we're doing in person meetings We've done that. Yeah, that's just big Today there's five agenda items. Maybe we can't cover because it does say any other adjustments I see any other it's it's okay because it says No additions I don't know if this to me is just well, but I think it's right. It's the last sentence takes care of the last sentence is good Yeah, any other adjustments for example changing the order postponing to maybe made my majority vote of the body Right. Why don't we say all business should generally be conducted? Yeah, because this is another shell. Well, why don't we say is all business is generally conducted in these That's what's going on. Okay. That's great any addition Okay, but the one thing is the next sentence. Yeah, no additions shall be considered Once the first act of business has been commenced. I haven't is there something there? I'm missing no, because I've never had that you see the big problem is that somebody Thinks. Oh, well, they're going to get to it at 8 30 and it'll show up and it's yeah But they don't show up. So they won't I don't see how this protects them or you have a long conversation around some issue Okay, I would Just can we just get rid of that sense see respect I think that piggy this FYI I see that as piggybacking on you prove the agenda in the beginning of any meeting, right? And so the idea is to stick by the gender we approve, but that's it's kind of what happened I think that's not necessary. Okay, so that sentence goes all right, and then we're leaving the last one Yeah, other adjustments or any adjustments that I would say you can take out the other Okay, yeah, I think we say it may be made by consensus of the body Yeah, well or we're necessary. Yeah, okay. Are generally made by consensus of the body, but No, like I can or by a formal Majority vote where I can think of times where you said Where John has said, you know, can we talk about this later under other business? Yeah, okay all the time so So what I have is right? Yeah, any adjustment to the noticed agenda for example changing the order of business topony or tabling actions may be made by Consensus of the body or by majority vote if a vote is requested. Yeah, there you go. Okay perfect. Yeah Okay meetings, I think the bolded I Mean it's impossible sometimes to conclude at nine I don't know if we want to leave that in there because that means that we because it says regular meetings shall Take place Regular meetings Well, here's the thing I Think the beginning time is one thing at the end of time is another it's hard to predict the ending right so what if it said regular meetings Shall take place on the second and fourth meeting every month period period It's okay. Hey meetings shall commence at 7 p.m. Well, no because sometimes it's Yeah, well the public portion of the meetings business always started seven discussions publish Oh, it's not exactly when we have a fat agenda and we're a special item like that. Well, then then okay you should generally Generally begin at 7 p.m. But maybe But maybe set by Or as otherwise Yeah, okay Meetings are generally held from 7 to 9 p.m But maybe lengthened or shortened as I don't like saying zoom proprietary Yeah, or where is that Okay, I have regular meetings shall take place on the second fourth Monday of every month period period Meeting shall commence Will commence at 7 no meetings are Meetings are generally held from 7 to 9 p.m. But maybe but such time may be changed on it as needed We don't change that Actually, I guess we can what we do run long anyway I mean, it would be great to always be done by 9 but that's a Well, it's okay to say I like to say are generally held from 7 a night. I mean, we're just making it clear that that's our goal We just need to take out these cows general store for right now, okay And we're and we're posting instead at the East Calus post office, okay? All right, so is that another location right on number five Said these cows general store Yes, that shouldn't be there. That's Okay emergency meetings No It's just the question is it has to be a true emergency, but that's it with the scratch. It's our discretionary music, okay Like for instance, if this hurricane and hit Right, yeah, I'm so glad And I'm really glad that we didn't have another another Irene come Yeah, exactly the only thing I change was to say Change from public body to the board and we could even just put in the select board Okay, they're body to find early. I'm seeing board in the body It should always say select word to me. Are we saying kind of says Cal select board? Well, the body of the board they're both they're both defined on their application Electronic or other means without being physically present Yeah, I mean during COVID we had to do roll call for everything. I would believe it That's fine And This is telling the chair how to run a meeting. Yeah, it looks good. Let me just look for him and we'll facilitate this Generally using Yes Generally generally using The following format Center bite center summarize the bodies member the body has questions any questions Yes, if there are any questions or comments in public in attendance request the motion quite further discussion asked for both And this is really basically Okay, public participation Yeah, our meetings of the body our meetings of the Our meetings in public Yeah, I think this was this was language. We already had each meeting There were 15 minutes of the comment on items not on the agenda now this little goes back to Making sure that there's time for Somebody like Doug To say his piece at the beginning of the meeting and what that really I gotta say that really bothered me You know, I don't think he should be able to talk twice If he's gonna talk about item on the agenda, you tell him wait your turn and I'll recognize you and talk on the agenda Why don't we allow people to talk twice? After we're supposed to do it after everyone's had their chance of using no no I know but I mean I've often seen that people you're talking about the public comment But you know, there's always a chance for the public to comment on items not on the agenda Yeah, that's the whole point but items on the agenda they get to talk when it's on the right And that's what we sort of did the last time when Doug had the issue with the animal I thought you actually said they didn't I did yeah We're gonna let you talk about this when we get to that item. Yeah, so don't we want to say at each meeting There will be 15 minutes. Well, I'm trying to understand what's going on. Is this generally for every item we're limiting Right because somebody can bring up an item yeah and make a comment and then we can say So and I don't know mark if you were plugged in I'm gonna solve it down there was There were select boards around the state that allegedly the chairs set the agenda So the citizen the citizenry would bring an issue if I say they didn't agree with it Well, I said to Jen who just never would come up and this is to try to raise your hand. I like sorry It's not on the agenda. So Jim Conno's got this bill that requires it and we actually saw some of this behavior locally, I'll leave it at that. Yeah And Denise and I attended a meeting or two Where we appraise a chair actually you're required to allow the public to comment Okay, so are you okay if we just say for items on the agenda? Yeah, I don't see why we I think we take out the 15 minutes because what we're gonna do sit here for 15 minutes nobody comments Up to say up to Okay That's good language You know that this is a deep deeper issue you which one You know the second one sentence Highlight items require more than did Denise has done that, you know, you know, we're going to come back to this Yeah, your guys said I got your email I'll circle back with you and And we'll dedicate more time to that Was Jan coming up and saying just to let you know what the Planning Commission has got on its agenda guys here It is blah blah blah blah and you said thanks. We'll put them up. Oh Jen did Comment by public our members must be addressed to the chair or to the bodies of whole lots individual members that's I Think that's good All right, that's kind of standard. Yeah, that helps you and that's the current language This is I Must be going by the chair before speaking except during the 15 minutes So what's gonna happen if there's five people here and they're all talking at the same time? Okay? Okay, I think that It might be in overly Formal here. My feeling is when it comes you say, okay now we're going to consider item blank And then if there's a presenter, you know staff or one of us they do it then you say Someone from the public want to talk And they come up But my experience is and then when they're taught after they're talking Anyone of us could ask them questions Sometimes either we say through the room out of chair or we don't but we ask them questions, right? Okay, then And only then after everybody's talk then the matter comes to us for discussion and decision where We get to talk and we're not constantly being interrupted. So what I don't understand here is The chair will not acknowledge everybody comment from members of public until all the members of the board have completed their comments And oh their questions It depends there's some situations where they're bringing new information Yeah, and we want to ask questions. We're learning. Yeah, but there are some agenda items that are ours and the public came Because they're concerned about the direction we were heading or want to learn about why we're heading that direction but and But and this is I think SOP again Denise will say, you know the board needs to discuss this first But of course we'll allow you guys to comment and you want them to comment after they hear our discussion Right become more fully informed after the the nature that I We would definitely want to be able to direct questions that probably say something Right This this anticipates one scenario doesn't anticipate the first scenario more laid out. It's like it's too rigid How about just then leaving it at the first sentence? Yes And take out the except yeah Sometimes you have to play it by ear a little bit You know you have to make Yeah, that's fine. Yeah We're almost Lay or proceeding. Oh, that's good Me the members of the body that's members of the public shall Delay or interrupt proceedings of a piece of the meeting or interrupt them speaking members of the body. This is just yeah Sense I think that was already in there. So the members of the body shall obey the rules Should hear a following process What what process? members of body Shall obey the orders of the presiding member does that mean the chair? You're presiding over the meeting. So that's you Why would you say chair? Of the chair. Yeah the chair shall adhere The following process restore order and decorum, but may bypassing a step to issue Yeah, it's fine call me in order It says the chair will enforce those two moments. Well, that's too. What am I going to go around with the baseball bat? No, it doesn't say it before it just says oh that shit. Yeah, I I think As why would you deemed appropriate? I mean, yeah Yes declare a recess table during the meeting You're not going to remind us every meeting. Okay, everybody just shows you show you know members or members were following their rules procedure Every single meeting you're going to be no, no I think it's you know, John It's a little out of control then you sit down just approve these Rules of procedure now you're varying from them. What do you want to do shape up, you know We could say members of the body and members of the public shall obey the orders of the chair Preside the chair You could say Shall you know use process to maintain order and decorum of the meeting period Society members shall Maintain Show show you like chair. We're getting rid of the chair the chair should it here show Maintain Order and the order to quarrel and show utilize Yeah, I remember I just shall utilize that there's their authority to yeah, yeah Maintain and if necessary to restore order Utilize their authority To maintain to maintain comma and if necessary comma restore comma order and decorum Well, that's it. Yeah, period because this Area is new because usually we usually I think we're a board that Wants to hear from the public we do hear from the public sometimes we have to cut off because of time But I don't want us to be a board that Okay, so I guess we're so it be is getting struck. Yeah, everything is should be everything List is getting all the list is good. So there's a period. Yeah, it just says members of the body No, and members of the public and no, and we don't mean to remind Shall obey the orders of the chair the chair Shall utilize their authority to maintain and restore order if necessary restore order and decorum of the meeting Yeah, period You know, I think we better produce the next version and bring it back Also, I have to say obviously Sharon I Assume she was somewhat responsible for some of this. Well, she ought to be here when the vote. Yeah, that's right Yeah, yeah, I was gonna ask that. Yeah, it's really close. We could we need to be able to explain to her why we made our changes She may agree with us Okay, so moving on. Oh wait, this is whole things in valid because we took eight minutes longer What This is the agenda our Wi-Fi went down Okay, so we already called the meeting to order Public comments items not on the agenda Sorry about that Hi comment on So Because I'm not sure political site for a while, but disappointed obviously that the Moscow Woods Road Item is not on the agenda. The one question I have is because your motion Stated that it would be don't think it. I don't think the motion it did Because I remember Sharon saying To you on zoom and maybe you didn't hear her that this probably was going to take a while to resolve No, she was going to come back with Made a motion to authorize Sharon when fanning to talk to the town attorney and report back to the board bringing a recommendation for action at our next meeting Denise wheeler second the motion which was voted and passed unanimously, right? We aren't ready to take this up at this meeting Sharon's not even here and she's the person that was Any of the rest of us have questions or comments? I know but I'm just wondering why there wasn't even a discussion Because she did say that she passed along information and spoke to somebody to give them some you didn't was it humor Yeah, that she spoke to she's she wrote her report She submitted to us She's talked to John She talked to me. It's not on the agenda. I Do under should we talk about this? No, I think My question is I don't know because I told the buyers that there would be something coming And I didn't expect it necessary to be a resolution, but something I don't know if I need to do more Something okay, I keep trying to say something and you keep interrupting something finish It's not on the agenda tonight because Sharon is the one who took the lead on this we can read what she wrote But I would like to have her here in case we have questions I spoke to you our email with you and said we consider doing a special meeting and that's what we're gonna decide tonight if we can do a Special meeting to take up this issue. I'm gonna see what board members have available. I think Thursday night You said you were available and you're available So we'll do a special meeting or we can continue this one. No, I guess we whatever you want So we'll do it Thursday night This Thursday, right? And this is what I was gonna ask the board. I sent you an email saying I would ask the board about Having a special meeting and she can be she can be here then so I can come to know of course Sharon will not be in town. No, she will. Oh She's gonna come to a special meeting. Yeah, okay because when her automatic email email Was that she was gone or she was on vacation till I think Yeah, but I think she said she what did she tell you I don't remember her saying what you well We can still take we can still take it up But we might have questions of the person who did the research So so so we're gonna want to have our attorney here, too. I do yeah because I have a number of questions just procedurally because there's a conveyance of property rights right of the town's Ownership right and town ownership what it's town owns a piece of land That's what you're the buyer's attorney has informed us and that's what Sharon is confirmed with our attorney You know and so we own a piece of land if we're gonna convey rights i.e. in easement formally I mean and any of us who have released bit familiar with mob lot If you went to court or the Perspective buyer would have just buy it and what the court they would have a right to that easing forever because it's been used for a hundred years more than nine years so but They're taking issue with this and so we have to follow procedure. I think There's a 30-day notice That's why I just We're gonna take an action to convey a property interest okay, and Attorney's first say it's the title insurance company. Yeah, who's saying that they want to share the title That's surprising. So it's really a war of up. I don't want to if we're gonna meet and talk about this on Thursday night, or I need to see first of all, I don't Want you to you know be completely set that it serves me like we have to line up the town attorney See if he's available. He's not available. Then we'll have to change it. So I'll keep you posted on What the outcome of his ability is right now tonight? We have no internet It's something that crashed and we can't do zoom right so and he's probably gonna want to be on via zoom rather than driving So there's some logistical stuff. We gotta work out, but we will try our best to do this Thursday night to help you out We could do a momma song too. We could do like the old days. Yeah, like the old days conference call. That's true but you should know That there's as I understand it and I don't know the exact provision It's a two-part thing. So let's say on Thursday, let's just say everything comes together and we vote something Then we have to wait 30 days Before we actually do it. So it'll be 30 when the next day. Yeah, right? So that's one reason why we're inclined to go the extra mile Meeting because there's already 30 days And it's time to stop the essence because yeah, we've been creeping along Is this something well, like I said, I don't want to Keep talking about this if I'm gonna meet because yeah, right. I have all these questions So does a special meeting not need to be warned then? No, I'll order We can get it at 24 hours. Yeah, okay. It's 24 hours. Yeah All right, and I'm gonna should I assume that that would probably be at 7 o'clock at night or yeah Unless the board wants to it's not up to me. Totally. It's up to the board. Do you want to do it earlier? No, 7 o'clock. I'd like to I I had exactly nine minutes to have dinner tonight. This is dinner This is select board dinner here. So the town attorney is going to be invited General most likely maybe be here with the information that she has you have more questions for the town attorney right So you may not there may not be a final decision Thursday night if we have more questions and the town attorney Has to go back and do some more research, right? And so just so you know, I talked to Sharon on the phone Options are conveying the easement and that's all you're requesting Another option is down the road. We convey the land Our property interest in total to the adjacent landowners And we can we should have it at that's down the road We should have a larger discussion about that Something to satisfy the title insurance company Which is just something saying yes, they can pass over that And then yeah to clear it up for future because is this a title insurance company operating out of Vermont? I don't know where they I don't know Anything about title insurance companies. I used to sell real estate, but that's the attorney's I don't know how many title insurance companies there are I think Typically and a real estate attorney has a title company they work with You know just something for you to think about It's not my business to suggest how you do things But we do have several different options that have been laid out And you might want to have somebody if it's not you at the meeting who could actually say That's acceptable to us or that's not Yeah, that's acceptable or that's not Or because if we actually try to wrap this up, you don't want to put yourself in a situation where you're saying I don't know I have to check with it or sounds good when they say no I don't know when you can get a little bit of an attorney to Yeah I do have just this for you guys because I don't know if you're Um, I don't know if you want pictures of exactly what I'm talking about Spaces Of course, thank you. Awesome. Um, where the where the real estate sign is Is on the town property So if you look from This one here This all the screen wants to the town It's been maintained by my family and ciber for all of eternity But and then this is standing that's the real estate sign So i'm standing on the town kind of where the town trail is looking back at us Potentially my yard and ciber's yard. So all that green That you see Between that sign and the road Holy smokes, which is why it's an issue of the time insurance company And then this is a copy of the survey map that my parents put a sandpick right there So this is the driveways. This is the asphalt Okay, this is helpful. Thank you. Thank you. Have a good drive away. This is really helpful. The town car says the green Yeah I don't think I have that map. I've got it right here. I thought it was in the whose driveway This is not a picture for my house or ciber's house. I don't have the map Yeah We each have our own this is Julie something. That's yes If it was, you know, six feet of whatever it would be did you get a map? So the This is my house. This is the green. Yeah, that's the share. We both go on this part. This goes to my garage This goes to ciber's house Okay, thank you so much. Yeah, and I'll get back to you. Hopefully tomorrow It's the town attorney, you know, we have to see right off. Yep. And if we have to do a different I mean if it has to be earlier It'll probably it won't be earlier. We'll probably be a different day if he's not available. Well, I'm just wondering attorneys I don't know. Yeah, I know flexible there to come to an evening. Is it He does it is yeah, he said that's what he does really does. Yeah. All right, and All right. Well, thank you so much. We appreciate this quick question. Is your mom along with us too? No, she's yeah, she's no longer with us 2017 She had moved down to uh peatwoods, which is why I'm in her house now. Yeah I love your parents. They were the best. Yes, they were Absolutely. All right. Okay. So we're going to move along then. Thank you for coming and bringing these doctors. They're really helpful Perfect. Thank you. See you here. Okay Okay, additions or changes to the agenda Um none The warrants john warrants for signing. Yep. Mark's sign. They're in the envelope I don't know. Jay might have been going to try to come in by Hey, Jeremy You want to serve bring it bring up a chair There's one right here Oh, sorry um You know In case anybody was surprised that it's back I don't think we were predicting it would be back A year ago. We were saying it's never going away. So I attended um A meeting on over zoom on last thursday It was a municipal and first responder update. There was people from From different agencies to talk about it and BLC chief was there and I asked whether or not There would be a consideration of going back to being able to have all remote Because right now the way everything reads We have to have some person here doing zoom If we if we want to continue to say we're going to do hybrids And we could say we're not going to do hybrids. That's another option Um, so was that all remote done by the legislative after? Was that the emergency? It was the emergency order by the governor. He doesn't have the authority right now We're saying for he's saying right and knows if you claim if he were to say Emergency order again, which it doesn't sound like he's going to Then the legislature could say, okay, we're not going to do any in-person meetings Which is what happened and actually they worked pretty well. I thought we were able to get Move things along better when everything was remote Um, but it's nice to still be able to to see people in person so the So I just wanted to give you an update that it's back um Businesses and private events are the source of the spread and now school is going to be the source of the spread With the younger kids. I'm just reading from my notes Local masks mandates can be implemented and this is where I wanted you to weigh in on At the town office. You're requiring appointments and people come in. Do they have to be masked? They are masked I am requesting that people mask. I'm not overly interested in asking people whether they've been vaccinated or opening up that whole can of worms, but when Members of the public come in I toss on masks. Most of them have masks on so it's really not been an issue Do you have a sign-up mask? Requested. Yep. Um, and whether you're vaccinated or not because as we know Uh, people who are vaccinated are also spreading masks because they have no symptoms just like it's been from the beginning I guess this one's even more aggressive So it's really been you know conversations with community members And just if people don't want to wear a mask, that's fine. The majority of business that people are doing in the town office is Two to five minutes of FaceTime because they're paying their taxes. They're you know dropping something off. They're getting their dog tag What about researchers? they're wearing masks primarily and um Given that there's only one allowed in the vault at a time The listers aren't in the building the treasurer is not in the building. It's usually just me and a researcher Maybe there's one lister. So it really hasn't been an issue um, and most town member towns people Not everybody Has heard or has you know been informed that we're doing an appointment only nine times out of ten they walk up to the Counter and I'm like, hey, I don't have an appointment. Great. Come on back or let's do whatever you're doing And there's been making one or two situations where I just seem like there's a lot of people in the building I just politely asked did you mind waiting outside while we're processing this Tax payment and getting your receipt ready. Just give me give us a couple seconds. I'll be right outside I thought that the tax thing said if you wanted to receipt you had to Do But Some people show up. They want to pay their taxes. They want to receive. I'm not some people are like, I'm not leaving a check right I mean because the reality is your receipt is The money flowing from your account to our account or whatever. So it's not really the receipt's not really relevant If there's no Right, if they're doing a check on their check, is there a receipt? But people feel better and some people just don't want to drop anything in a drop box and that's fine. We're trying to be As customers are versus oriented in terms of just like working with people where they're at and making sure that everybody feels a bit We're happy that they're coming to pay their taxes. So that's wonderful. Yeah, we want to do whatever We want them to pay their taxes makes you happy. We'll work with you. So right now that's great. Yeah um, and they said that the seoc is monitoring the situation and They're partially activated and they'll go back to full activation if necessary But it doesn't sound like the governor's going to do any kind of executive order like he did before Oh, what else? I did have a long conversation with jay popping. Yeah, and I think he was going to try to be on zoom tonight Of course, we can't do zoom because So I know obviously it was musky for him, but we did have a long conversation. He encouraged toss on the mask, you know, it's just right. It's a pretty low bar to just Do what little we can to try to not encourage spread and we're at the opposite cell is A place where people from the community show up people are driving around the country looking at all the Covered bridges and show up because they're lost and there's no internet. There's no cell So we get people from right outside of town coming in Right now, honestly People at the town office are comfortable. Yeah And Like I said, we can't go back to fully remote meetings until the gun unless The governor issues an executive order, but we don't have to do remote. I mean, we don't have to do hybrids that was something we chose to try And it's proving to be really A challenge and there's an item later on on the agenda where we can get into that more, but I just wanted All right, so town office you had some So Thanks for having me good to see you guys in person again And did you try to do zoom and got a message? No, I was over at the office and then I was Communicating with Katie and she's like there it's up and I said I'll just do it the old fashion way and right down there Drive down there and so here we are So a couple things storage container update And do I wanted to just publicly thank john mccullough bill davis and toky talbot who Put some energy into getting all the junk out of that thing. So basically what remains are Where did the jump go? Well, one of them I also would like to thank whatever towns person took that metal They left a metal huge metal cabinet out on the road with a free sign It was gone when I came to work on Monday. So that was a delay because that was just like needed to go away Just like things that were left over that nobody wanted had no value So I didn't they took all of it And so what remains were And what I've done is there was a huge pile of different types of things left and I kind of Separated the recycling the There's like books. There's different things and then all of the financial documents are on the other side Coordinated with sandra fervor or treasurer. She's going to review those documents on friday Um, most of them are quite old like financial documents from o6 o7 o8 like Thank your boxes of them, right? I don't know what the retention policy is for those. I guess the audit it's well, yeah, so it's It's really like the last audit we did was 15. So anything older than that were good. So we're It's a long time. So I think it's Yeah, she'll check it out. She's yeah She'll be on it So that's great Um And at this point, I think I'm on schedule to have That box out of there by the middle of september. Yay, we're gonna save what 65 bucks a month 75 bucks. Yeah We're paying 65 Yeah So it's it's good and we don't need it and um after that we've also contacted Um Forget it. Last thing's frost Tom frost to Maybe come and do some cleaning around Because there's lots of cobwebs the building is just Can you you made power wash it? Maybe yeah power wash and like it Windows cleaned and Because I think you were barbara asked about maybe power washing having him Well, he's washing the building over there to wash the town hall. Which makes sense to me. Yeah So we can coordinate on the day, you know, however, but I think um, so that's kind of in process And So that's the storage container Okay, um The unrecorded list is current to august 2nd. So that's pretty good august 2nd So we have an unrecorded list. So when documents come in to be recorded They basically go on a list The recording date is the date that we receive them So typically most towns you're a few weeks behind in terms of how long it takes some of these things take a while to actually Record and get them in there. There's a lot of different pieces with if there's ptr. There's sometimes it's just like Going back and forth There's a lot of stuff. So it takes a little while, but we're doing pretty good august 2nd It's pretty good. Yeah a lot of towns are months and months behind So that's and attorneys, you know people are calling and doing like did this get recorded yet? And I think a lot of people are happy to find out that even if it remains unrecorded that The recording date is the date we received it. So if you're september 1 Current use application is due that is the date So it's so one of the things I'm going to try to do moving forward is on Thursdays I'm going to go ahead and post the unrecorded list for public notices so that researchers can find out Have access to that list and see actually Where their documents are And they won't have to call you in the process and as we kind of educate more people Then that will be more working that I won't have to respond to on weekends Well, also that's that's really good Because the gap with title searches There's that gap and essentially you're putting everybody on notice Yeah, and not only is there a gap, but there's also a gap in discharges because it's if it's a bank That's bank of america or somewhere from somewhere else It could take weeks or months to actually get a discharge. So people are like, oh my god I have two open mortgages, but like they just get a little weird. So it's nice to just be like, it's okay. It's coming Yeah, this is what I have. This is what I do not have and so people can be You know doing whatever they need to do I wanted to thank donna bitch. So she came out As you know the I guess she's the chair of historical society She and I went through all of the articles that they have in the vault Some of them remained because they're quite valuable or they just don't have a good storage or an idea or a plan Obviously, I don't want to kick anything out of the vault But she did take a lot of documents and one of the things she rented a heated storage unit And packed up a bunch of stuff and opened up a bunch of shelving space So it's we're moving forward with like creating more space. Where is that unit? The unit? I believe it's the storage unit kind of a cross from It's the word that was up to you 32 Yeah, so it's I think it's there's like it's like He I don't know if it still is Okay over there. Yeah, and I'm pretty sure somebody even used her own money. I don't know but She is great and that was awesome. It was nice to see her in chat as well So that's very thankful to get that Um As far as the rest of the stuff that I have we're kind of getting more into Like funding that I'm requesting I don't know Some of it would be for ARPA. Most of it is really not ARPA related Right, so what's not we're going to talk about ARPA stuff later But what is it you need that's not wouldn't be so well one of them the first item that I have is the BN CTA annual conference, which is coming up I mean the town off that you have a budget. Yeah, so so there's a budget for continuing ed Yeah That's half of it. The other piece is whether you would be willing to fund me spend the night there because it's a two day conference Otherwise I can drive back and drive back down. It's fairly It's not that bad, but I don't it's like I said, do you have a budget at the town office? So if it fits within the budget, okay, so that you that would be continuing ed So that's I just wanted to make sure I don't no that's I mean it's been money. That's you know It'll be really valuable just to meet other clerks and they have a Some working there's good networking. Um, like cuts will be there other Folks that are sort of just in the realm that I'll be able to meet Um, and also there's some just there's some really good continuing ed programming That's really geared towards helping town clerks and treasurers I'm glad you're going great. So that's good um, the other piece that What are the other two pieces? I'm not sure where they would fit one of them. I sent you a quote from rbtc um, yep, it's so it turns out that our firewall is basically Still functioning, but it's expired. It's out of date and there's no more the way They can't patch it anymore. So we need to get a new firewall And that's the funding is that this both the firewall and the installation how many monies So what is it is it total eight thirty nine? The total is I'm not sure which one of these Eight thirty nine would be the total for products and services. I just brought one if she has a copy Yeah, I mean are you asking us for This in in some budget or if it doesn't come out of our technology and this is me I don't know what the budgets are. I just you know, I'm just bringing to you This is something that we want to purchase Is that we look at ask sandra how much money we have left in the technology budget And if there's plenty of money in there, I think that this is something we just have to do. Yep Or else we're going to be sorry. We didn't Yeah firewalls are quite important. Yeah, they are As we've come to find out more and more right Okay, so I'll reach out to sandra. Right. Um, so you're looking for the board you want the board to authorize If it's in the budget we need to he's independent office, right? We gave him a budget in the annual meeting and that's his Right. I mean, I guess that's why I as long as you fall within the boundary to what's proved that town meeting It's your call. Really. I appreciate you checking in. Yeah. Yeah. It's just good Information It's pretty important. Yeah, and it's not it's not yet like creating any issues But they you know, they gave me a heads up and I've been chatting with them It seems like it's something that it's pretty doable and pretty quickly Is this the same This is different. Oh, okay. So that's the rbtech quote I will go ahead and I will I can report back and just let you know. We got it. There's plenty of money or We need to figure it out. Um, the other two I'm not really sure where they fit in terms of funds request. One of them is this cofile Quote So that would be for a new roller shelf And a new plat map cabinet with all of the different things. We are down to 20 more slots for maps So we're running out of space for maps. Um, so anytime there's a survey all those things are recorded and The same thing I would apply with these as did with the rbtech thing If there's money in the budget, then And just I mean, we really appreciate you letting us know so we're not like You have plenty of room for that Making room. Yeah, we're creating room and and part of that is Being able to move documents around with things around and having more space freed up and also just organizationally Um, it's going to be a push But there's definitely a couple things that are happening in the vault just organizationally that will make things Um more accessible and just free up space So there there will be room for another shelf and the plat map. There's another that could just go right on top Correct. Can I ask a quick question back to rbtech? It's just about one of the statements in there and we probably already plan around this They recommend this and we already We consider we're placing networking segments after five years. Do we cycle that down? Yeah, we we are on a regular. Yeah. Yeah. Yeah, we are Right rbtech got us on Yeah, so we're scheduling. Yeah There ought to be some clear they're in that old airport hangar looking thing Sweet little skating rink over there in the winter The other pieces would be more of the um, ARPA funds requests looking at um Cots and Uh continuing to digitize records now. There's one thing I did want to address. Um, you asked me a question last time That I didn't really have the answer to and the question was Um, how far back are we digitized? So it's kind of like two two answers. Um There is in cots we are fully digitized through 2011 so that means you can um search a name And everything since 2011 will show up on a list And you can literally just click on the pages and get exactly what you want after that We have there's a system that's also caused it's called the card file system And those go back to and you had asked me how far back to those go So those go back to 1941, which is book 23. So what that means is that You can find you can use the old card system. So it's like every instrument has The name is there and then it'll have the booking page and like what it is That's not searchable, right? So you're literally looking through the cards and scanning to see okay And then there's a drop down and you can go to book 23 or go Whatever and actually get that but it's not indexed in the same way as so you're kind of when you're a researcher you're basically Looking at two different So, you know, it's like essentially it's like you were there. Yeah. Yeah, but there's no computer enhanced search Exactly. Can that happen? So it's very expensive. Well, basically that's where the big money comes in is that The way to do that is for they will come through and If the records aren't actually the cheap part is actually scanning all those records the expensive part is Basically what I do every time a new document comes in we're putting in the grantee putting the grantee The information and so they're looking at these old documents and figuring out who the grantor is the grant I mean, that's incursive. There's all you know, all this stuff and you get so it's a very labor intensive. It's extremely labor intensive That would be up to you all to decide whether that's something that is of value to our town or not right now We have many documents that I mean to 41 is pretty darn good to have something where if you have a booking page I can go and pull that and print it and give it to you immediately, right? So that's pretty good Do we need to digitize stuff for the back? Well, that would be the question is whether we want to go further back or an answer from us now No, it's just you know, there's on our radar. Yeah on the radar. There's you know, people are talking about these funds I bet that would be a lot of money. It's a lot of money You know what that money when a lot of money means. Yes. Um, so 10,000 bucks. I think it's about 15,000 bucks a book Is is what I'm yeah, because it's you're talking about people literally Interim I can think of better when it's And also, how do you know? What happens if they screw up? Guess what you just talked about digitization of the entire body of law In other words cases and everything. It's just human beings doing it. They screw up Yeah, so you mentioned that you were concerned about the older books the documents were getting You're concerned about them not surviving They're not getting any younger The other piece that you're actually seeing deterioration is it getting moldy? What's going on? No, no, no, there's no mold that we have What if we wanted to go from book? Is there a bookman? There's a book one. So what if we wanted to go from book one to book 23? Just the way 23 forward to 2011. Yeah, no more than that. That is creating digitized versions of them Do you have any idea what that would cost? I could find out I think that's that would be really interesting. The other piece is the first step Yeah One to 23 is one thing and then the other piece is I don't believe I think the cards only go back. I have it on a picture Um, the I believe the the file cards Only go back to I believe the yeah 40s. So that would be 1800s the 40s And that's the thing there are no card files. So that so those documents could be there But it would be you'd have to digitize the document. We would have to digitize the document and then figure out how to They digitize them they can yeah, they do they come right to the office and do it Um, I believe they either come to the office. I think that when they came and digitize the cards I believe they took them away and brought them back. I'm just I'm concerned about The really old stuff. Yeah making sure that we have Somewhere in case something happens. Well, you've got a backup. Did you well? We do have a backup We have microfiche everything's micro. Oh, it is micro. Can I take the micro fission change it into you? You save about three cents per document is virtually and it's and for that you get a lesser quality image Imaging the document with their high quality I remember when I remember when I first worked at remember when I first started working for the state and I had to go back and research The old teacher's retirement records. Yeah, it was all on microfiche If you could if you could let it that would be a really interesting Yeah That's a great idea. I will absolutely So, so I'll be giving back to my original question Long-term what you mentioned you were concerned about the stability of those older books and Us needing to do something I just felt well I just I just feel strongly that there should be beyond microfiche like some other way Is there a technique that they Varnish on what do they do? Well, they have these books have been sprayed There's they've sprayed something on the books themselves. Yeah, the leather. I don't let anybody touch those books without gloves So we're doing everything we can for records management standpoint of those old books to be like How much is that the kind of thing where the shelf has to be in glass and you know, you know No, they're just they're just on roller shelves. Yeah, and if you ever want to come get a tour of the vault I'm happy to show you around, but they're just sitting there out and for instance this issue around the the town piece of property that So that was I pulled book five and took an image that and sent it to Sharon who sent it to you know To try to get that process moving forward That was an example of like this would be way easier if I could just go to my card file and pull booking page And and ship it and and it's one of those things where it's I just felt like I shouldn't even be opening this book Those card files are the cards indexed Themselves in any way Or they're just chronological Well, that's the weird thing about the whole system is that all of our cards are indexed based on your last name And of course the land Yeah, well, that's another interesting piece. The last name is typically I've seen all sorts of things I've seen Man's last name or and others I've seen It's so it's a minimal amount of information. It depends. It depends. Yeah, I think it might depend on You know who is more favorable at that point. They were good friends Maybe like for instance my card file because we purchased our property before 2011 Says Jeremy Weiss and others So that takes almost as much time to take and others as it does discuss this with your wife Oh, she's aware. She thought that was wild. So it's just it and I talked to attorneys who were like, I've never seen this anywhere What is going on? So I've been trying to update those cards as we go through because you know, sometimes if you're on the deed, then you should be on that card That's right. Um, I think the only time that to me would be maybe appropriate use of and others is if there's literally like 10 or 12 or 15 people who own that property And maybe you put the first five and then others, you know, maybe that would be appropriate So, all right Cemetery card file. So I still have that money with the digitization restoration fund. There's about 15 grand Um, I did reach out to joe mangan our sexton. He is busy mowing and doing things at summer We're gonna get together in the fall and start talking to that process through that scene. Yeah, that'd be great to get that stuff Because that's that's a bit because there's sometimes our arm missing lots There's all sorts of interesting things Uh, yes, yes, there is. Yes, there is. There's a lot. So I've heard about some That is what I have Have for you all today. Thank you. Okay, and we're not going to be able to do sandage report So that'll have to wait till the next time. So, um, I was going to ask the board We received our first allotment of the ARPA funds, which was We received at the end of july it came to 83,959 dollars and 58 cents That's our first installment. No, that's the that's stolen outside of the county money. Right the county money Will receive the same amount again next year As ours as ours We do not the state still hasn't determined how they're going to allocate the county money So that's pending So I talked to sander today briefly And I would like to ask the board To authorize sander and I To talk with memric about doing the bookkeeping accounting Function of these funds how much it would cost what they would do and also to start looking at What guidelines do we want to we want to have some kind of a plan Some kind of guideline that everybody has to follow to request funds because right now I have a list Um, I see. Yep Um That's a list of who I know Who wants money from this these funds? Is it going to be is it a one-time request? Which one of them I know is or are they going to request money? They want this much money, but are they going to request it in two pieces? Twin Valley senior center. So you're suggesting what that we need guideline. We need some kind of guideline You know, is this a one-time request? Are they Is it a are they going to ask for money now and they're going to ask for money later? What is the project for how does it doesn't apply with does it comply with these guides with The article funding guidelines and that's why we need memric. Okay So Who would draft The guideline well, I'm I'm going to talk with memric to see for one Do they already have something because there's no point reinventing the wheel If there's already something or maybe the league has some guidelines and if not, then sander and I talked about a few things and we can put together You know a draft of something and then bring it to the board to look at maybe have I don't know if we need jim to look at The guidelines somebody familiar with the guidelines right and I have a whole file of all of this stuff that I've been keeping track of Um, so I'd like to have a preliminary discussion with memric Just to get some more information on How do we spend this money? I know we have to want us to authorize you To have a discussion to work with to work with Sandra Sandra and I don't work with memric to get an estimate to get just get some more information Yeah, you know, if they're they're going to do the bookkeeping for us What's going to be done on this or do you just need to know it's okay? I just need to know it's okay It's okay with me Just don't blow it Yeah, that you're going to use the other word Um, all right, so I'll get started. I'll work on that. Um, You have anything else? Do you have anything else for me? Congratulations to your better hand Yeah Yeah, yeah, I definitely was like to tell and says She's great. Yeah, um, she'll be a good fit. I think she shares many of our sentiments around Um, the way that whole thing went down and local boys Good to do a vest. Yeah, you know, sometimes it's screaming in the wilderness, but You know, we still scream though If she screams in the wood, is anybody here? Yeah. Yeah Turns out Yeah, so she'll be she'll be great and she's excited. Um, I think it'll be a learning experience for us all Is everybody saying this? I will. Can you take this? Yes, I can. We all Thank you Jeremy. Okay. Absolutely. My pleasure. Have a great evening. Yeah See ya Okay, Alfred, you want to join us? Alfred, this is the old fashion way. Do you remember this? Yeah, I didn't like it I thought you might Yeah I didn't hear from you about anything for the agendas. I sinned with everyone No, I think you covered all of it for us to talk about. What do you mean? Did you buy the chipper already? I've signed for the chipper. Yeah, it's not a deal. All right. You told us it was September September Sometime in September they wouldn't give me a beginning and middle of nothing You didn't you didn't get that? Well, you know, we don't know because computer chips are a problem. It might not. Well, no Similar problem. There's all these vendors are not shipping stuff. Yeah So, you know The winch, for instance If the company's not shipping the winch then they can't sell it, but it's not complete. Right, right And this is a new one we'll get, right? Yeah, we're getting a new one Brands clanking mills. Sorry to interrupt the flow All right, so we need to talk about WEC And I had I don't know if I brought them In the folder My I had a whole list of questions and then the answer is free and then the answer is back from them So I'm kind of got it. Hold on But they're talking about last year Bill Powell mentioned it's a new number This is on Is this an action item for us or information? It's in the right of way And periodically He arranged for him to drive by Has asked for us to approve their Line it's not an exception. The part of the application is that an extension. It's not an extension. It's put it And they think I think here are your questions up on the board. Yes Same footprint I'm pulling the old out So they'll go, you know, a couple of feet aside of it Why is it underground? Historic district aesthetic or a strip that's up here by the museum. Okay, great. It's always been underground. Yeah, okay So, yeah So I then asked a number of questions right maybe you can scroll down Yeah All right, so so here's my first question. Does it need a permit application? Apparently just in this case they haven't assigned it yet Well, they've kind of got their own application. So who right there's who needs a permit from who? Yeah We we've done this. Yeah, we've done this periodically And they give us this application Or this permit Application to sign we've done these before so I used to always kind of take the lead on these Right They said it's the duration of the permit is for that long in my question is will they Notify mainly you when they're going to do the work. So you might have to put up some road clothes lines or Something like that and they said they would work with you Um, they're willing to have the tree warden come out and look at the trees in the towns right away before they cut anything Yeah Well, I think all we would do is notify me, you know, maker that this has been approved and he can go and look And they said they were willing to meet with you and then this brian Will can answer my questions and then bill Powell answer my questions, which they basically gave some answers So I would make a motion that we attach to this Our minutes Which will incorporate the questions asked and the answers So that we can attach it to this permit So I would make a motion that we approve Their request and you've looked at it Yeah, yeah, I haven't met with them, but I looked at their design and I know the grounds It actually did drive by and I know Where it crosses Old West church and it crosses Kentville So it kind of goes out to that mark. Yep. And then it crosses to another pole Uh closer to Judy pitches place. Yeah Well, that's why it would be important if you need them to they said they would come out and It goes across to Allison's house too. I remember them You're not touching that This is by Judy Bingham, Bingham. Yeah, I know Okay, so they can and Allison could both come Off the time error on that one. Yeah, okay. There's cabinets for each one. Yeah. Yeah So they're just as far as I can tell they're only changing the primary Okay, so you're good to go Yes, yes, I mean, I think I read through this and I didn't see anywhere where they said how deep they were going and whatnot I mean, that's the only concern that I have is that they go make sure that they go deep enough And that they mark it Well, I think we can put that in the minutes too. What I mean, it was obviously gonna depend what's How far they can dig is going to depend on what they find when it's right They have to put it at least three feet down. Okay, so let's put in the minutes that state law is three feet underground And you we would like them to mark Well, that's they do mark a risk So we're a Someone help me out We're approving this permit because it's activity in the town's right in the town's right away correct And it doesn't matter that they already have have something that's an easement that they're operating within the easement Already, it's no easement And you know like permitted use in the right way just a permitted use until our right away, right? That's good Yeah, and they have we have to allow them right We have this way we we can move stuff They propose poles and we've said no you need to add an extra pole We don't want to take out all those trees. We've had that problem, but they don't take out a bunch of shade trees Like well, we eliminate pole that way Do we have that problem do we have problems with general easements? You know where they have an easement like a lot of the old electric line easements It was just anywhere on the property and they can decide where these were old easements when electrifying Yeah, I don't know. I know that's an issue. I know about that. Yeah, and it was everybody who loved it, you know, right? Can we go back to this issue? Yeah, second you need a second here One thing I wanted to request is that we get have them be us as built Layouts for this so we know where that came from south and you have that because when we're digging If you're working in the right way, you want to know where that is without Without I mean it even helps dig see You know, okay, so also for the minutes Provide Cable location And as bill He says as bill is if they go with the gear off of the design, you want to know exactly where the ledge they head That makes sense. Yeah. Yeah, it's good. I didn't want an as bill diagram that shows us. Yeah. Have it on file somewhere Yeah, we've got it Okay, so that's going to be added to the list in the minutes of our requirements. So those are surveyed in or they just kind of Pen and ink they're pen and ink usually, but they're usually marked with I mean, where you have some you can have where you're marking distance from. Yeah, you you locate so you've got No, pretty precise. Okay, so what? Well, you you pick some landmark weight measure or you know, kind of depends. I mean sometimes they do actually That's why I asked if it's surveyed On one side of the road, there's going to be a telephone pole. Right. So, you know, that's your starting point And then most of the time they go straight across but not always Sometimes I go on the ledge or on the road or whatnot. So yeah, just would be nice to have The as the as built plan of where the line was Install yes, you'll look at that. Yes. Yeah. Yeah. Okay. Thanks. All right. So let's have the minutes reflect that All right. Is there anything else or somebody ready to make a motion to take advantage of you Katie? Well, she's going to take it from So, thank you. So you've made the motion. You've made the motion Seconded. Yeah Okay, everybody in favor say aye. Okay. Now note that we're going to stay here See attached minutes for four conditions And then we all sign this So if you want to everybody want to sign and then Tomorrow I can oh and Katie gets the minutes done um I can send this to WEC and this is 8 Hey guys Okay, so you need to sign it and then pass it to those to sign All right, um sign your dates How's the hiring process going? You must have been after the races you must have hundreds Yeah So that's the bad news is that sort of convinced that growl to come back on Really? That's good. Wow. Well, I mean the way you put it to me and it was tonight just before the last shot Is that he's there full-time I mean I've been checking his time card So he's saying But the problem is it's going to impact his retirement. It's going to freeze him out He's old enough now. He doesn't have to worry about that state retirement His not as so secure. He didn't know he didn't take the municipal Retirement. Oh, he didn't know he he had this is probably personnel He had that other plan that don singleton had where it was through national life. Oh, okay. Okay. Take a lot But he took a lot of sun. Okay So he needs to check with beavers No, he's getting that Yeah, but So anyway Well, it's fyi if We can hire and we should check out with beavers If you become a full-time Retirement retirement system, right? Yes There's teachers as the state employees in the school and then there's the sheriffs, right? And there's the court um, but There's a way to kind of navigate that where he can continue his numerous if you were a contractor contract employee we could Write a contract and provide them all benefits that he's requesting But he's not a formal employee And it there's a way it's the way the state actually Is able to hire back engineers and not impact their retirement so we can continue his retirement. Yeah, it's commonly done We should probably we shouldn't allow it shouldn't be he should be able to continue to get his beavers retirement and if he's gonna assist us and he needs his And he's seeking to have his benefits included You know holidays, I'm guessing and all that Then we can do that through a contract I think and and not impact his beavers So maybe we have sandy Sandra looking to that. Yeah, we should ask sandy to look into that and he should I mean you should encourage him to really go Make an appointment and go and talk to somebody at the retirement office. So the things work right for him You know, we can't yeah Yeah, no, no, right. It's hard to get an appointment. I don't know. It's like 10 million months or something Sandra might be able to get angle in there better quicker than an employee. Yeah, she might she might be able to Miscal wrap. So I've got a lot of experience with them. So yeah, that would be my suggestion that we have sandra Make that call I think I think he would be open to the contractor Yeah The vibes I'm getting is he doesn't want to work the rest of his life. Yeah, he's so committed to the town He wants to help us Well, you know, if he doesn't work for the town, he's going to be doing free hay work for his son That's right But you know, he just he also wants to if he's going to work 40 hours or whatever Whatever time I call right in elson There are weeks that he gets some over time He he feels like he wants to have the benefits also So we should if you could so you know that I'm ecstatic to have him And you know, I've been working on it for the last couple of years Could you know that could you figure out what benefits we have at least I mean he may not Want to go on the health plan. Maybe he's looking at vacation Sick days and that kind of stuff and we can probably accomplish that through a contract. Yeah, find out what he's Get a list and send it to us And then we know and that will help us figure out the best path. Right. Well that will help sandra figure out Who to ask what? Yeah. Yeah, we want to we want to do what's going to be best You know, because he has a loyal that needed employee. I mean we appreciate that So we don't want him to get screwed So with that, I mean If he does take a full time then one of our full-time positions full right and we're still looking for another full And our time we should also for the weekends for the weekends when someone is sick or winter winter What about this bill? Does he have any he would be a great employee, but we can't touch his wages Oh, okay. He's he's 550 hours a year over time Where does he work? Um Every single room that they have he knows the whole He's a valuable employee to them. He's a valuable employee to them Although he really wants to do dirt work or road work But the difference in the overtime is just it's nearly salary Yeah, yeah, even though like you guys wait a bit overtime in the winter Yeah Well, we did leave the ad to say Open till filled we didn't put a cut off. Yeah I thought somebody said somebody your way Uh, yep, but he never comes in He actually stopped at the town office And Barbara told him that we don't really have an application that he should come and see me That's what I never say Another thing that we should talk about is is that application? Yeah We were gonna have somebody look at it and update it Yeah, I guess I never I never saw it I mean that's Right, but I never saw it to see what he didn't update it Yeah, I don't think I think sander's the one that brought it up and she wanted to have a lawyer look at it Or somebody from the lct and just see is it up to snuff she didn't think it was Okay, so I see you know somebody looked at changes made if they'd be So let's put it let's for the minutes then when Katie's doing that Let's make a note to review our Application to for the highway crew And put it on a put it on a future agenda and maybe we can get VLCT or jim to Yeah, our next regular meeting And we should invite Yeah What To to have somebody look at No That's why I put it in the minutes We want to get it done So employment application for the road crew Because sander may have something in mind The lct sander, okay All right Sounds good Any update on the signs and waiting reach there? No, I ordered the tractor signs The speed limit signs the speed limits are up They were out that day I know you said them like that Nice job. Thank you. So But I had to order the tractor signs Yeah Of course everybody's heard for health Even the sign company has to have them out It's it is everywhere It's everywhere restaurants and stores are having to close early or not open. Yeah, because I can't find home. Yeah It's crazy So Democrats fairly minor is the truck the old truck I talked to the town that we're buying the truck from women And they are looking they're looking like January They're not getting their new truck until November. So that's two months after that So we're looking into some space in January This is This is what COVID delay we're we're purchasing a used dump truck From town of facedown when they get a new one. That's right And they anticipate Everything's affected by the thing get parts and All this stuff to make to make a new truck Is what it is So the other side of that is that I also have a buyer for our truck Our spare truck And I told him we can't let it go until I get mine, right he's fine with that. Okay, guys He's not gonna. What are we looking to get for that? Well, the dealer was going to give us 13,000 for trade I've got this guy giving me 15 So two grand more than what the dealer And he's willing to sit on it or let us use it until that happens. Awesome. No, is this a company that's buying it or a private What is this our old truck? It's our old spare What is it? So He's just going to use it at his house They're So he's also willing to just hold you know to wait until we get rid of ours That's truck and plow Is he giving you a deposit to hold it he will he hasn't yet And he said he would just make payments even though he doesn't have his truck you keep making payments over the winter Or how long it takes to get it So we're saving I just do I do worry that We didn't advertise it and that Someone else wants to say wow, you know, I can't I've been trying to get a dump truck for two years And I can't because all the used I don't know what's going on in the market that we could get Towns person A resident mad they didn't get the opportunity How did this person find out about the truck? I still think we should put a notice up with some level We should probably post something just to Be transparent to give everybody the same opportunity says I need to hear by some date. You can do it now even though just getting later and then Yeah, just look at the best offer Where she may end up being the best offer anyway because he's getting your out flexibility. Well, I think we would then we can say someone comes down here and We can say hey It was advertised everyone had an opportunity out for an order from two people and the best deal was this guy Would we post it in the same place as we post agendas? I don't know. I don't know. How do you usually have a text form? I don't think we usually don't bring it to the dealer Yeah, we we've sold we sold at 650 For yeah, that one's just I don't remember that we advertised the only thing just using a regular Stick it on front porch form at least residents can get it And then we would I wasn't gonna full intentions of putting it out by the road But if you put it out, I mean honestly with for sale sign But give me the fact that we're not ready to really sell it. Yeah, right. It's hard to do that You know what I mean, if right if you come to my house looking at a ring and I tell you about Well, you could you could put a sign you could do my sign I can put a sign out for sale, please and you could put we could put an ad on From which form or somewhere on the town website We can put it on the town website and we can put the web address and then the information She gives her enough calling out for right and it will say not available until January Or not available until the replacement truck is received. Yeah Which is anticipated to be January, but maybe later and do we want to put a price? I mean this guy's not 15,000 offers no reasonable offer Make an offer all reasonable offers considered And we decide what that is I know I was actually drove through tinnitus A year ago And they had their they did that they stuck their truck Right out there and they watched it all down. It was all pretty of a sign out there for sale And I stopped But you're right, that's a good way to do it when we're using the truck busy, right if it's being used You can't stick it out there. Yeah, but now it's not it's not being used right now But you want them probably to schedule an appointment to see it, right? Oh, yeah, especially if they want to drive Right, right Yeah, no, I think I agree. I think we should advertise it just you can let the guy know the select board part of you He's in contention He's an opportunity to buy it Well, he would be first on If all things mean equal he gets it somebody offers us say 20,000 Take 20 and they get it If you can't come that's how it goes. Yeah, I haven't given him my word. I haven't said anything I was told him and I said I think that'll work, but I'll Drop me. I'll told you to draw something up and I will yeah, you may have Yeah Well, it just seems like there's no there's no point in him drawing anything up Right But you know, we if he's gonna do that we shouldn't be using that to bid other people higher Right people make an offer right make an offer and you know, it's not fair to like what they're doing the real estate market They get you know I go and say oh You're asking 350. I'm gonna buy that house and then they say oh john asked you 50 Alfred You give you want to make more and then they Bidding wars that's awful and I don't think we should do that So I can keep that quiet, you know, do you want to work with Alfred on it? Sure Do you guys know? Yeah, that was what to do, but Just you know, maybe he knows where I am to review it after you write it up Yeah, yeah, I can do that. Okay All right, so it's good. Thank you. Yeah Good All right Town highway anything else? Yeah, I can't think of Shamsky calling And both Kathy and charlotte passage Planned all over the operator For what reason First I've heard of it. So The way I feel the way I see it is that they should get select work permission Before we like here didn't you know like Peter did we made Peter go through all that? Yeah, you guys have put permission to Stop us from mowing. Yeah So I feel like they shouldn't have Were they was there an angry response or was it just They might my operator said they were nice. Oh, okay Tyler and Tyler just like, okay. Yeah, I'll go somewhere else and yeah Okay, and they said it wasn't ugly. It just okay It's sort of I just think that there should be a process Trash Yeah, and maybe that's on us too They don't put it through like Peter Yeah, no, that's right and the same with jack hill. Yeah, Stephanie kapplin is saying don't mow my my road from my house Clear to Moscow. What really that's a recent request That's a large portion of road and particularly from his current house all the way to moscow Jack Hill, that's what she told me So No, she can't Right Yeah, everybody skipped her property and said she can come to us if she wants her Everybody needs to follow the same process. That's how it's there Right So I did talk to Kathy. She called me. I called her back. She said Tyler was Absolutely wonderful. Yeah, very respectful very nice But if they don't want the milkweed mode, they have to come to the board just like Yeah, yeah Everybody with the road commissionary Why do people not one moment because of the milkweed for the Wild life Some people don't like for the wildlife Some people Peter Harvest thing is invasive species. Yeah, and Jack Hill road, they just don't Want it mode Well, they don't want it The perception of widening, right it makes a lot of noise by knowing Well, could you guys go travel that road? Yeah Yeah, yeah Now they should know He should mow he should mow beyond Stephanie's property If those property owners want to come to us We'll take them just the same way we get everybody else Yeah Tyler is just saying that too if anybody You know you need to go to the select board Right, he doesn't that's not his right Right, but they're telling him not to mow So again, if he goes to mow They're going to get aggravated there. Yeah, no, he shouldn't confront if he gets in a situation like that. He needs Obviously he's going to be No, no, but he's not going to Yeah, no, I know that I know that so that that's that's between you and the select board and what you're doing right now But you could ask you could tell charlotte and caffeine know full well. They should contact you And if there's an issue that they need to come to the board They've been around long enough and know about process. This should not be Something new to them That there's a process and they need to come to the board and your guy isn't going to mow it behind their backs While they come to the board, right? No, no, right, but assuming they do it in a timely way, right In the meantime, I mean i'm going to mow it. You're telling me right now to go mow it Until they come to get the fish from you Not the right one I don't think you should do that. It's going to create a Fight they give us notice. They got a problem. We don't like this And we should express that but right Well, I mean, I think You're saying you're saying to mow after stephanie's house On jack hill, right, so you can't say don't mow this whole Yeah, somebody else's property, right and no one should be able to say that peter came We had a whole process right and you got permission from all the landowners. So are we saying all these people are jumping on that bandwagon So are we saying oh, it's a different bandwagon. We can let them know that Maybe you want to go ahead and start so are we saying now then That The road crew is going to mow the milkweed except for where it is in location to kashansky passage Well, we need them to come To us. Maybe we should put it by next meeting Or this is going to be mowed You know and they need to explain to us and we need to approve it Well, I mean it seems like for that particular road Either the select board needs to reach out to them or they need to reach out to the select boards and say And so I can have some direction as to what Whether I can mow or not mow. I mean, I can't I just can't have every citizen telling me I can't mow right now Especially telling me I can't mow the whole road I mean that right that situation on jack hill. I could have just done it. I know Yeah, but that's what I stopped mowing right. Okay. So we're still not to mow it. I didn't mow it Okay, so now close that. Okay. So now we've told you To mow the road except for by stephanie and randy's house stephanie kaplan's house Their property and now we're saying That if there's folks on peckhill road that don't want the milkweed mode They need to come And make the request to the select board so that it's our decision based on that's in front of their property Again the same rule as jack hill So for now, I think Alfred's question is does he mow the rest of the road that isn't their property? Yes So charlotte owns a fair amount of that road front So i'll stay off of her side Right That hill is low traffic. I was gonna say that's not a lot of traffic Yes, totally opposite. Okay, so we're done. But we're done talking about jack hill I want to try to get to what we're going to do about this. Do we Am I going to reach out to them and say you need to come to the board or is alpha going to reach out Okay, so why don't you reach out to them the board would like for them to attend the next select board meeting Can you set them on the agenda and it's on It'd be the 13th Is this something Where It's a personal preference kind of thing. I mean when we asked them to come how do we decide so yeah, this is kind of See to the pants because you know the history in vermont is And I think it's still the law that property owners are actually responsible To maintain their road frontage Mow it and no one does anymore because no one's a farmer and no one has tractors So they don't so they let it all grow up and go to hell and it becomes a problem in terms of The road clearance and setbacks and the encroachment and Damage to vehicles and all that so alfred's job is to basically do their work and so what's going on is the All across the state folks aren't mowing their road sides their pieces their responsibility Towns are doing it and then they're asking that did not be mowed, but they're not In trade saying well, I'll mow I mow mine You know because that's the trade. I don't want seeds spread all over my I don't want to fight weeds, but invasives, but If you don't have the ability to do that they need to come up with some plan They're not going to mow, you know Doug globally has haste hayfields right to the road They don't have to mow that because the hayfield is right through the road Where he doesn't mow then we mow it, but do we like look in other words Let's say that someone on jackill comes to us. I don't want to prolong this too much I just want to get an idea too late educate myself here Let's say he comes Shall I stop well? I just want in the essence of time. Okay. I'll I don't know we can Yeah, I will. I don't have to do it in a meeting. Yeah, we're after me. Yeah. Okay. All right Yeah, everybody good. Yep. Yeah, thanks. He always leaves said Comes in happy being said Well, he can't leave too sad And said we work to do what we can to help and all that there you go So leave on a good note. All right. Just it's difficult when I've got 1500 bosses Yeah, no, I hear you guys are my boss And so when somebody something like that I don't know what to do. Yeah, I need direction from you guys. Can I tell these people? You know, it's gonna be out. It's our right away Which is what I would like to say. It's our right away. We need the moment Or or do you plan to mow it? Are you going to maintain it? And now you know this is what and if you are maybe we should come up with a spec sheet Right. Okay. If you want to be responsible, this is our spec. This is what we expect And this is where you can defer it Contact the select board with your request We can be the better guy Okay, can we move on? Yeah. All right Town highway seven Um I'm looking at the process paperwork Stuff for that Um, I emailed Gary Schultz. I think you were on the email change, huh? Yeah We're looking at saturday october fifth first site visit And I've got to no, I'm sorry october Second this is 21 this calendar is 21, right? I gotta make sure I got the right year. Yeah, 21. So october nine o'clock home for select board. Yeah, october 2nd 9 a.m Right, right. So I wanted a clarification. You send an email asking the Schultz's to Give you names of the joiners Well, I know I asked them, but I know we need to double double check. Yeah, okay It's really we could ask Jeremy to do that. Right. That's what I figured. I just wanted to see what list they came on Yeah, yeah, okay. You got it. Yes making sure. Yeah. No, got it. It's our hearing Right. It's our meeting So anyways, I'm looking at The processor that I think I think it's pretty straightforward But if I have any questions, I'll reach out to you. We walk one end of it to the other right as far as we know Yeah, okay. Okay. That's it on that um, mo you this is with John, I mean Rick and Sharon and I attended the easement player fire department joint meeting with the easement player select board, right and It went okay mostly There was some moments that there always are when you're dealing with that So anyways, we came up with, um, Bruce Johnson Drafted it and I think you guys yeah in the folder everybody's seen it, right? Okay, so what we really just need to do is to make a motion to approve the mo you And everybody sign it and I'll get it back to Bruce So they're like to be a motion That I'll make a motion to extend the contract. What's the date to? It is through To provide additional time to complete negotiations all parties agreed to extend the existing contract through december 121 so I'll make that motion to extend through december 20 As per as per the mo you heard the mo you right? Um, there's a mark second mark second Okay, all those in favor All right Just tell me man I found my instructions Is it? Are you just watching He's he's an ancient road guy Oh, okay, so you heard the discussion Second I think yeah, 9 a.m. Probably 9 a.m. I'll but it'll be posted. Okay next up Give me the way my pen I already got my other I already got my other one over there Um, I can't talk about another pen in my hand It's an ease Um, the hybrid meeting process Is katie put to katie and I talked briefly after the last select board meeting when we had the zoom stuff katie lane karnas katie lane karnas. Okay, the wonderful person that she is Um, because it was really really challenging that meeting. It was like probably one of the worst Zoom challenging which one was the last meeting that we had on the first select board Right. I mean there was people on the zoom That were up walking around Getting into the cupboards eating their dinner And it was just it was really obnoxious. Barbara butler said she was getting vertigo from watching the people Bounce up and down up and down on these meetings and it happens a lot But last meeting was especially Brought it to light. So katie talk katie talked to me and she said how about if I put together a list Of the challenges of the duties What could we make improvements? I talked to cliff briefly. You were here. Um, when he was trying to set up our zoom for tonight and He was talking about doing what we did for town meeting where we had a webinar And that way the host can mute Take you off of the picture So anyways, he offered to work with katie on the document that she sent us that email She sent all the challenges and come up with some ideas and report back great. Well, I can tell you one is The primary issue is the acoustics in here, right? There's there's no every surface is hard. We have we have this nice little rug That's a start on that road, but you know, maybe we should invest in some rugs here guys. They're not that expensive I was just at You know to have bed bath and beyond or some place. They're cheap I think one of those places Something like that. You must have got dragged in Anyway, he was I don't know But um, they have rugs, you know big throw rugs. They're pretty it would be nice if they matched they match These are pretty too, but at least we could dampen the that would be a good start And if we could get something to hang on Over there Still needs to be a soft surface It's room dividers aren't they're soft push What we have King-sized quilt that I wanted to raffle that's It's it was it's handmade. It's already better with the rugs Yeah, and if we put a king-sized quilt on that wall and something on this wall, right well barbers looking how Those guys are looking at how you mount it so it doesn't get stretched out You know over the over the years of hanging on the wall I'm glad to make a cherry Well, then Check it just checking with barbara. She's got it. I'm just I'm done with the quilt now It's in their hands to mount and hang up I want it. They got it So I am there's one thing that on zoom You can under zoom You can have a meeting the person who convenes the meeting can mute everybody. That's right Yeah, we just got to work on I think it's good to pay Katie put her thoughts together Because it's you know, there's a lot of moving pieces If we did a webinar it would be easier To control and manage the documents that you're trying to put up on the screen You know what I'm saying? Yeah, whatever. I think it's great idea. So I think we just they they volunteered I'm not about to turn down the volunteer All right, um We have so many minutes to approve and we can't call them up All right next meeting Yeah, I know what we could do If we have we have a lot of minutes. Oh, we have a time. Well, why don't you put them all on as one agenda? I don't want to consent agenda Minutes consent agenda And then what happens is and you can move it all at once It's all moved at once, but then you ask Does anyone want to pull one of these off the consent agenda? So if somebody reads the minutes and says hey, it's not accurate. It matters to me enough They pull it off and it's separate separated But unless they do it's just one item one motion and it's done Well, Sharon and I have both reviewed all of those minutes and made changes and made changes So we could actually just put them on look at as one consent. Okay. We can't do that tonight. No, we're in that way Right, so Okay I didn't see I was going through Yeah, she you guys might have seen Yeah She and I I think pay more attention to the detail of the minutes And I just took an incorporated some of her changes that were there into the minutes Because I thought maybe we could get through the whole Shebang tonight see my list That's all of them. There's like eight of them. Good. We'll just put them along one consent agenda. Yeah, okay um The other thing is I wanted to go into executive session for a few minutes and because we're not doing zoom We might be out here by nine. Okay All right. Okay. Thank you Let's see right here. I'll try to remember to email you the notice I'll try to remember to specifically email you the notice So I I knew we go into executive session for personnel after which personnel second After which we will not we will end the meeting. Yeah, we'll come back out and adjourn the meeting. Yeah