 Oh, we all survived town meeting. We called the meeting to order. Any public comment? Adam's not on the agenda? I don't have any public comment, how does that happen? In addition to changes to the agenda, I would like to add one thing about the Central Vermont ISP alternate position. So we'll get done with some of the other stuff, I mean we can talk about that briefly. Okay, Cliff, I need to get you to the open office. Do you solemnly swear or affirm that you will basically execute the office of select board for the state of Vermont and will therein do equal right and justice to all persons to the best of your judgment and ability according to law? I need you, I swear. You swear? Don't put it on the camera, don't swear on the camera. All right, first order of business is our normal stuff after town meeting. We've done all the office, Rose already did hers and what's going around is Cliff's wife did a beautiful fruit basket for the office staff and Cliff had a card and make sure we really appreciate that from Elizabeth. This is for Cliff's wife. No, this is for the office to go with the fruit basket. The select board is giving the office staff for their efforts. Next to me we'll do a thank you note to Elizabeth for making her fruit basket. Right there, open it for us. Okay, I went down the oath of office. Robert's rules of order for small boards is... I think we should do a full blown. A full blown? Then you're not, this is my opinion. I like the procedure. I like the motion and the second and you know the whole regimen along with the discussion that follows. I just think that having done that small board path gets sloppier and I've witnessed that with other boards recently, not to name them. So you would like to make a motion to adopt the... That we adopt the regular Robert's rules of order and I just think it makes things less contentious when we're on a contentious issue if we have a process and procedure that's really clear. Okay. That's what I would suggest. All right. Yeah, we'll... Can I have the... You can offer it. Would you second it now? Oh, okay. But I can second it at the same time. I'll be on second. Multitask. Anybody else have any thoughts on the Robert's rules? The only thing I would like to say is that I think that we functioned or have functioned well under the condensed version or the version for small boards and I think I remember hearing Gus say at town meeting day that the regular Robert's rules of order is like 700 pages. And so is that the regular or that's not the one that's not convinced? That's the regular. This is Robert's rules. It is 600 and 43 pages. Yeah. We have not been following this rule. We have not. Small board rules is I'd make a motion, we vote on it. Well, no. There's no second required. Well, we have been following and holding up from a year ago. Okay. This is what we adopted a year ago. Yeah, that's what we did a year ago. Calus rules of procedure that are not Robert's rules for small boards, they are, they came, they were adapted from VLCT and they actually do require a second item five under organization motions made by members of the body require a second. And we've always done that, right? We always, we always do that. We've always done that. Yeah, we always do that. Small, that's why I have this thing which is small board rules do not involve a second and I think that process may sound crazy, but yeah, we weren't following small board rules. I don't want to have done that. Yeah, no. What we've been doing, have we been just following that? Yeah, well, we, pretty, we could, we could perhaps all read it and do better even on this, which makes this a tall order to say that this is what we do. Yeah. All the time. There, yeah. I mean, we are relatively informal. Relatively, yeah. I mean, I think I like the idea of a motion and a second. And we do always do that. And we always do that. We're, we don't, we don't stick to our rules about even these rules, much less these. Members of the public are supposed to be called on by the chair to speak. When we have members of the public here, they, well, yeah, we're trying to do that, but we've tried to also make it more, right? Well, we do. I mean, I, we always say at the beginning of a meeting that when there's a lot of the public here that, you know, please wait for them to be called on, but at the same time, you don't want it to be so formal that people don't feel comfortable and welcomed and respected for their opinion. It's one thing to have standards in place. And then we kind of just generally wave and formally maybe wave, in particular, standard where it's a kind of a productive conversation. But when things get contentious, that's when the rules really count. And I mean, again, leaving names out of it, there were a number of years ago, there were one or two individuals up to 10, there's like board meetings on a regular basis, and I used to call them, I don't think I'd call them out, but I might even, in a joking fashion, they know that they're being at, behaving like a sixth select board member and taking too many liberties, you know? The inch in the inch of the mile. And that's what can happen. And you had to rein that in. And it was contentious. Oh, we did it. But it was contentious. And it was difficult for you to pull that back in because you were now taking away that. And it had become kind of a right of sorts to people who had attended on a regular basis. And in some respects, I feel like they assumed they had a greater set of rights, not formally acknowledged, but they took on a greater set of rights than the rest of the people that might attend. They would just chime in and other people would raise their hand and say, well, you got to raise your hand, but these individuals would just chime in. So I don't want that to happen. I don't want you to have to argue with people about all the rules of procedure. So that's why I like having these, we can lighten up if need be, but when things get difficult, we do it. And I think sometimes it depends on the situation. You have to kind of read the situation. Well, the hard part about that is to John's point, then you're stuck trying to rein things in when we've set a tone that's a little different. And then people feel embarrassed and surprised that now the rules are different, like how come now they're different? And it might be better to just, in more neutral, less judgmental, if one thing we could do that we haven't done formally is sometimes we invite people to sit at the table. And maybe if the person, you know, we invite Toby and Alfred to join us at the table, that's the conversation, which is a different line than somebody sitting not at the table. I mean, it's not in the rules anywhere, but it could be a protocol we have. And then the burden is on you, Denise, even when things are going easy to keep that line for the sake of the times when it isn't right. So the job is easier when it isn't right. So we could going forward at the beginning of every meeting when there's public here other than like Alfred and Toby, remind folks that they need to, and I think I usually try to do that, like especially when we had the Memorial Hall meeting at the town hall. Yeah, you know, that was obviously a big deal and people expected order. I think it's actually a little more challenging here when there's, you know, not a handful of people. Yeah, not three dozen, but four, you know, and they come in late and they don't hear the beginning. Yeah. Okay, so there's a motion on the table. Are you modifying your question? Well, I think this fits within the standard of Robert's rules of order. No, it's different. It's different. It's just not something that is- That's super abridged, if you're saying. This is Uber abridged, you're welcome to. It's what we- But in terms of how, I mean, this is a lot more than just how we run our meeting. This speaks to what the chair's role is. And I'd like to speak to that. And this is not in Denise particularly, but you know that my understanding is, and our collective understanding is the chair's role, the responsibility are very prescribed, i.e., the chair sets the agenda and the chair runs the meetings and maintains the quorum. And a chair's role can be expanded, but only with a vote of this, the full quorum present. And I know Denise understands it and abides by that, but I just think that's important just always to bring that up. Because someday down the road, Denise might say, I'm out of here and we have another chair and they misunderstand our history. And how we see the chair's role, the chair cannot negotiate on our collective behalf and make decisions and sign contracts and all that stuff without being prior authorized. And we've done that. We've authorized a chair to sign on our behalves. And, but that needs prior authorization. And that is so important because in so many places I see chairs doing never here. Doing, taking on authorities that have never been conveyed. So. It's in there. It's in there. It's not underscored. So this comes from the LCT, which means we can modify it. So, yeah, so maybe what we do, I don't know if the world comes to an end if we don't approve anything tonight. I don't think it comes to an end. And we take a look at this and we could say, nobody, not even the chair, if we can make those little changes to tighten this up so that we actually have something that is digestible by everybody. Because as an alternative to 700 pages that, right? There's few people are going to. Do you want to put it? I'm fine with putting it on the next agenda. That makes sense. It gives us time. It's a good discussion. We don't usually think about it. Thinking about something as important as the course of two meetings. And I think it would be also important. And I haven't looked at that in a while to make just, is there something in there about how we respond to and treat each other on the board with respect and the decorum of the interactions between board members? Is that in there too? Could be more. So I think we should look at that piece too. Cliff, it's in the meeting, right? You did you find it? Yeah. There you go. Yeah. Okay, so let's... It's on the website. You can go to the policies and procedures and find it listed there as well. Can you move it into the next meeting's folder so we can look at it and add in it to the Google? You get good. I think I can. I know. I think I can. I know what I'm doing. All right, so let's put that off. I'll make a note. Okay, the next is the organization of the select board for chair and vice chair. I'll make a motion to nominate Denise Wheeler for chair. Is there a second? I'm sorry, I don't know. Okay, any further discussion? All those in favor, please say aye. Aye. I guess I can vote for myself, right? Yep. Doesn't matter. Is there a nomination for vice chair? I nominate John Bray-Bam, the vice chair. Any discussion on that? I'll give you a few words from the nominee. All right, all those... Under score for you, huh? All those in favor, please say aye. Aye. Okay. And every year we have to set our meeting schedule, time, location, all that stuff. So we've been meeting on that second, fourth Monday, except during budget time when we met every Monday. And the time has been seven o'clock, and the meetings have been here because the town hall isn't available. So I don't... We can always update the location if we get to the point where the town hall is usable, but for right now I would suggest we stick with the town office. Everybody in it, I don't know if we need to make an emotion on that or not, I don't think so. It's really just setting the schedule. Physical locations for posting meeting notices and announcements and that type of thing. And this is important because we need to pass this information on to the other committees, boards, subcommittees, whoever in town. We have typically made our posting locations front porch form, town office, Bolton board, East Calis store and Maple Corner store. So we like to re-adop those same posting locations. East Calis Maple Corner, town offices and front porch form. Yep. So I would make a motion that we continue that practice for posting locations. Is there a second? Second. Any further discussion? Those in favor, please say aye. Aye. Newspaper of record for public notices and I think when the town office staff posts stuff in the paper, I think they've been using the hard book Gazette, but if we can put that off until after we have our staff meeting on Thursday just to make sure where they're posting, if there's any special requirement that they're running into when they post notices because hard book Gazette is only once a week. Right. Times Argus is daily. This is such an outdated process. Well, just that it has to be in a newspaper. Yeah, I know. That's really outdated, but. But they also post notices on the website too, so I wanna just make, I think maybe we have. That's maybe that. Yeah. Well, and what kinds of stuff is this? Like, DRV hearings. Yeah, DRV hearings have been published in the paper. And doesn't the warning? The town meeting warning gets published in the paper. Oh, look out guys, behind there. How much? I'm afraid it's gonna blow that window high. They did it over there. You see the time we're off, you can't even look out the windows. I know that. We do the IT services, RFP, that's something that they'll have to advertise. Which one do you use? But I think we'd use both hardware and times Argus. Yeah, so I don't know if we do both or we just pick one depending on the timing. So I'd like to get more information from the office staff about this before we do our normal routine if that's okay. Yep. And this last item, it's really what we've been doing right along where I come in and I review the orders and sign them and then they go to all of you to approve at the next meeting. So that's what this is. And I did post in the, or I asked Katie to post in the folder that statute that talks about that. So would somebody like to make a motion to authorize the chair to do that? So move. Okay. Okay, for the discussion. All those in favor, please say aye. Aye. Okay, so the two things we're putting off then is the Roberts Rules of Order. Or some rules. Some rules. And then the newspaper of record. Can I, so are we changing our, we're not changing our signing orders. So we are turbo-compliant because we all sign. Right. Okay. That's not actually required. Right. Okay. I like the idea of the requirements. No, I have them. I read them. Yeah. This is like double pretend. This is double pretend. Right. But I appreciate knowing that actually we could have one person do it because especially when things are tight, we do rely on your review ahead of time when we all sign. Right. So this, so for instance, if there was something that came up and a check really needed to get out right away, I could authorize it and then it would be put in the orders for you all to review at the next meeting. And that's basically what we've been doing. We're in a hurry to get something out. It's quite often actually like the self-opening there, they give you 10 days by the time they bill you and the time they want your check and that's... Right. And they try to do late fees. It's almost impossible for you guys to approve them that fast. Right. The cell phone, there's been a few invoices having to do with the town hall that when the contractor submits them and by the time we can get to them. Right. Yeah. Oh yeah. And then they charge us interest. The cell phone, you're right, Alfie, actually. I had a conversation literally with my cell phone company today because I'm finally recognized that I, there is literally not time. If I wait for the paper bill to arrive, then my payment is like, period. And they just like, I know. Well, it's like, I, you know, I'm not going to... They want everybody to be on the phone now. So I can call them up and say, you gotta take that charge off if I didn't get it done yet. They want people to be on the automated payment. They do. They're just totally pushing you that. And they said it's... I don't want to do automated payment for them either. That's right, I like to look at the check and be in control of whether I want to pay you. But they said to me that they were happy to waive the fee because they realized that some people are not very technically savvy. Oh, please. That's fine. I said so. Let's take this. Right. Did you hear me say I'm not technically set? No, that's not what I said. I'm not going to put those words on my mouth. Anyway, sorry for the detour. All right. I think that's it unless anybody has something else for the organizational piece. All right. Toby and Alfred, who wants to go first? I don't think he wants to. Did you get the truck register? I did. I did. Yeah, that's the first thing. That's the first time I've ever had that. Yeah, I mean, how many trucks have we registered over the years and they never asked for anything? I've always just walked in and I gave them the paperwork and walked out of the car. And you could have called anybody and they could have sent an email? Yeah. Well, if I couldn't have gotten ahold of you, I would have had them go to our website, Calis website, and I could have approved who I was. And that would have, I should have done it. Well, sorry. I got ahold of you and that was fine. Yeah, so it happened. So, I don't know, it was like three o'clock Friday afternoon and I saw a town of Calis and it was a cell number and I recognized that it was your number, so I answered it. Poor Alfred's motor vehicle standing there with the woman at the counter saying, well, I can't register this until I get authorization from a town official. They wanted to prove that I was unauthorized. And it's probably because of all the stuff that goes on, all the scamming and dishonesty. And so, I mean, I get it on their part, but it's like. Yeah, it was the first time. First time. And I really needed to play it, so. Right, because we wanted to put the truck on the road. I needed to do something, so, but it all went well. And they took your word for it? I sent them an email, signed it as chair of the Calis Select Board to this crystal somebody. And they did it. Thank goodness you were able to connect. Right, or you could have been down there with it. Thank God we got that cell phone. Right. It came in really handy, didn't it? It did. It did. It did, yeah. That's the one time it was really handy. So, is the trucks all? The trucks in service. It's been running for two weeks, three weeks. We did a few minor things to it, just little hiccups. But yeah, it's going great. Yeah, so you run those easy during a braking period, I guess, right, you know? Yeah, right. Push slower. Well, we're pushing slow, but it's, they told me to run the same as I would anyone. Really? But it's the brake in oil, I think it'll change the oil sooner. Okay. So it's 5,000 miles. It's the inner oil, for something, right? It's just because the motor's new and they want fresh, you know, make sure the oil ain't the one. That's where the model's. Makes sense. Oh, okay, like that. Yeah. But as far as you're running, it's, they told me to run it. Really? Like I owned it. That's a Detroit, so that's a strong motor. Yeah. That would go all the time. Does it still make that, because I can hear the truck coming the way before I can see it, like I can hear it down at number 10 pond. This is a different truck. You're probably not here. You're probably not here. You're probably not here. Yeah, whistled. Yeah. Yeah, how old? It was kind of nice because I knew it was coming. Yeah, I knew where the western stars are very quiet. Yeah. Very quiet. And Paul's driving them? I was trying to run it to wake you up. No, that's okay. Yeah. It makes my dogs bark, so. Right, right. Paul? Is he driving it? Paul's running that one? Yeah, that's Paul's driving it. Yeah. Nice. Yeah. Paul feels special, huh? He is very happy with that. Good. He is. I mean, he beats me to work. I call everyone at the same time and he actually beats me to work, so. Did you remind him it's not a John Deere? I did. I might have phototop him. Yeah, he's driving. But he was very happy with it, very happy with it. So what else is going on? I know you guys have worked a ton of overtime. Yeah, yeah. We have month season is. Oh, it's going to be here on Friday. It's starting. Yeah. Yep, it started last this week. End of last week. Yeah, Saturday there. That sun really spots often things up. Yep. We've got a pile of gravel out back. Hopefully I can get into it because it's frozen. We have, you know, taken scrape the snow off of it, so the sun will get out in the next few days. Good. Hopefully we'll be able to get into it. None of the pits are open, so we're going to rely on that pile until. Until the pits are open. When did they open, April? Sometimes they'll open an emergency if enough towns need it and then the weather calls for it. Yeah. So I'm going to be in touch with big thirds over there to see if they can, how soon they can be opening up. But usually the other towns around, because there's 10 towns that haul out of there. So, you know, somebody will be hauling, hauling to them and getting them motivated. So I'm looking up my iPhone weather app, 40 Wednesday, 49 Thursday, and 53 on Friday with a 70% chance of rain. On Friday? That's going to be, Friday is going to be nasty. And then Saturday, Saturday will be 38 degrees and 50% chance of frozen mix. So it's going to be nasty and muddy and ready. You're lovely. And getting below freezing on Sunday. There's not a lot we can do with that either. Especially when you get rain, it's going to be soft. It's going to be soft for that community. And then it freezes and you get the ruts. And it is what it is. But I'm wondering, you know, with the last couple of years, we've had a pretty decent monty somewhere. It wasn't really as bad as it can be. Yeah, because there was a lot less snowfall, a lot less rain in the spring, and warm, sunny days, and wind that dried the roads out. So it's mother nature there. Right. Yeah. Slow thoughts, what we need. Right. Freezing thoughts. So if it warms up fast, that's what we're going to get. Nail. Yep. Well, it's the middle of March, and it's January. I know. I know. All the signs are showing that it's going to warm up fast. Right. And then we'll be, like, in the soup. Everybody told me. Well, there you go. Is there anything else? Not a lot. I wanted to run something by you guys. The town pickup needs tires, winter tires. And I would like to have two sets of rims, one for summer and one for winter. So it's just easier to flop them over. I have tires of my own that I bought from my truck. I'm not going to use them. Steel rims. Steel rims. And they're not rusty. They're brand new. They're very used. They're brand new. Yeah. So I would like to sell them to the town if you guys are OK with that. I've got a quote for brand new tire rims. And they are from new and new truck tires where we buy all our tires. 190 bucks a piece is what they want. That's just the rims, not the tires. Just the rims, not the tires. Pick up truck rims. Why are they so new? They're 18-inch rims. Each tire of them. They're not 19-inch. They're 190 a piece. So four rims would be 766 bucks. Do you have the receipt for your own personal purchase? That's a quote, if we were buying your way. This is a quote for brand new tires. Brand new wheels. For wheels, I'm sorry. For wheels. Now what she's asking is, do you have the? I'm just going to sit with that. That's not a quote for what we have. This is a quote for if we were to go to a tire store and buy rims. Right. Of course, I thought. My tires, my rims are a whole lot cheaper than that. I'm going to be like 130, 140, who I would like out of my rims. So. They're brand new. It's just like having a very identical to those. Same gauge, same size. Do you have the receipt from when you purchased the ones that you have? No, I bought them secondhand. So they've never been on the road. They're takeoffs. They're rims that come off in the truck that, you know, they've got different tires, different size rims. So you have four, that four year, those years, you can have 17-inch or 18-inch. So the rims that are the ones that you have a quote on, are those a takeoff or secondhand or whatever you call it? Well, these are brand new tires, rims, I'm saying tires. They're brand new. This quote is for brand new from the factory. Takeoffs meaning the purchaser wanted a different size rim, the other option. So these were new at the dealer, and the dealer swapped out. But the different size rims, more than 17s. So when they bought the truck, it came with 17s, the guy didn't want to run them, so he took them off. Yeah, that's what I'm understanding. He bought them with the truck, not with the receipt. He put different wheels and tires on that new truck, and he had these rims. Oh, he did it. The dealer didn't do it. He didn't do it. No, Alfie bought it from somebody who did this to a truck. From what I understand. So somebody else bought a truck, didn't want the wheels that were on the truck. They've never been used. They just came off a brand new truck. They weren't purchased separately. So John, do you understand what he's saying? Yeah, there are new rims, essentially, that have not seen salt. The problem with steel rims is they don't last long, and they rot out. These aftermarket press things, well, John. So John, what are they? The truck came with, the new truck that we bought. But these are the same ones I was asking about the gauge, because you can get cheaper ones that don't last long. All right, but these came off the Ford. So these are here. These are brand new Ford factory rims. Well, I really appreciate you asking us. If we were to buy them, it would be $766. I'm going to sell you mine for $600. So you're saving $150. What are your thoughts? Plus, you're getting five rims instead of four rims, because I have five. So you're actually getting five rims versus the four. It sounds like this quote. As long as you'll write us an invoice. I'll write an invoice, yeah. And I'm even going to mount the balancing point at my shop. No, that's it. So how much did you say I'll put the five rims mounting and balancing? $600. That's great. There's enough discount there. I was just going to say, if you were looking to get the equivalent to that, we don't pay sales tax, for instance. But you're already discounting well below the sales tax. No, you didn't even have the sales tax. Yeah, there wouldn't be sales taxes. Right. I'm saying this quote does not. Right, right. Yeah, so that's good. I don't have anything to do with the rims. I know the town needs them. I thought I'm offering you the deal. Anybody else have a comment? Sharon, you had a comment? Yeah, as a matter of general practice, I don't want to see us doing a lot of this. I don't think we do. No, I know we don't. I just feel like I want to say that out loud. That I appreciate the quote. I appreciate the discount. I still feel like we need to be really arm's length so that we always can defend the actions we took. I would, I mean, this is. Well, that's why I came to you and asked you first. Right, and I absolutely appreciate that. Absolutely appreciate that. Absolutely appreciate that. I'm sorry, can you write? No, no, I mean, can you put something in writing what you're offering the town, how much? They're 18 inch steel wheels, steel wheels, five rims, mountain and balance. Can you set? I'll just put it up to be an invoice. OK, all right. Just like that, get the upper of that, my name on it. It doesn't have to label out five rims for $600, including that. And then we need to attach that. So that works out to 120 rims, I suppose. What were those? 191 plus mounting and balancing, which is 10 oz anyway. So that would come through on the orders. 40 oz. Just so we know that would come across. Clones, it's all documented. And there's that much distance and price at it. If it was pretty close, I would probably say no. But you have enough distance. And it's five rims. That's great. Plus the mounting and balancing. Yeah. That's great. Plus the next two rims. Yeah. That's good. So I wouldn't offer it if it wasn't an ideal. I'd go on in my house. Mine, too. It's just like three. That'd be easier to have two sets of rims. Oh, yeah. My husband does the same thing. We have summer tires. That's what I do. Summer tires. Yeah. All right. So you want to put that invoice together and send it through the normal channels? Yeah. Should we authorize it specifically here? I don't know that we need to. It's really no different than if we bought it from somebody else off the, you know, somebody else was offering them. Right. That's right. So I'm going to attach a pair. If Doug Lilly had a set of tires and I could use them or rims, it would be no different than buying them from people. Right. Except for I'm in charge. And that's why I'm coming to you. Right. And we appreciate that. Right. You did it the right way. Thank you. Yeah. Yes. Anything else, Alfred? I don't think so. Let's put it down for the grant conversation. Oh, there's a grant conversation? Yep. And that's why I'm here. So Alfie and I have identified a project for the structures grant and a location for a class 2 grant. I just want to make sure you guys are okay with that. Okay. So why don't you start with the structure grant? Right. So there's a culvert on George Road. Near the intersection of Beacon Brook. It's a six-foot culvert, 40 feet long. And it's overtopped about four or five times. All right. So I would be applying for a grant to essentially size it correctly and put a new culvert into it. That's going to be a real squash culvert if it's all flat and low. Well, because it's, yeah, because there's not a lot of height on the differential between the strand and the road. Now remind me, do one of these grants, do our guys put it in? No, and this one probably will probably put it out to bid or we can put it in ourselves. It could go either way and it has gone either way. Okay, how much are we asking for? I have no idea. I had to get your approval that we could do it and then I need to then go get a... So this is the location of the grant, location of the culvert. And this is a stream stat that shows the watershed and the data that goes with it just so we know what it is. So there's almost four acres of watershed that goes through that culvert. Wow. So is that George Road and Peekin? Okay. Is it on the George Road where the old Armstrong farm is? Yes, it's on George Road. It's just beyond this driveway into his yard. And it's a stream that runs there constantly. Do we have to get any kind of A&R permit for that? We do. We get a stream alteration permit. But that all has to come with the grant process. Okay. So just so you're aware, I don't want to go through the paperwork if you're not... Great. That's great. No, I mean, if that's something that you have identified, that's great. Yeah, I've moved it over talks several times. Yeah. And we may not get the grant. I'm going through the process to apply. It's due April 15th, so starting early with you guys. Right. The other thing is class two. So the paved part of Moscow Woods where it comes up, it's 14 past the post office. This is the second grant? This is the second grant. Okay. And this is class two highway grant. The pavement's already beat up. Oh, it's a mess. Oh, it's bad. Yeah. Where are we going to say this? It's where the pavement and... It's the pavement on Moscow Woods road past the post office to where it gets to Fellows Road. And essentially we're going to apply for a grant to resurface it and seal it. We had the crack seal people look at it last year and said it wasn't worth doing it because it was such a mess. So we'll apply for a grant. So to be clear, it's not between 14. Yeah, it's from the entire distance. Okay, it is. Yeah, the paved section from the 14 across the bridge past the post office. I think it also goes up to the right of the post office as well. Yeah, a little bit. So it would be that whole section of paving. And that would be something that a contractor would give. That's all contracts. Yeah. No, I agree. That's a really bad stretch. Madam Chair, if I might. So we are continuing to evaluate the runoff in that area. We got a real problem as we all know. And the CVRPC has been assisting us with that. And I guess... In that area specifically, John? Yeah, that's right there. That's the area. But you are talking about that. Yeah, that's the issue. So I'm wondering, is there any opportunity, well, two questions. The first one being, is there any opportunity through this grant project to include reconfiguration of the drainage to the extent? Or is that... Yeah, so we're... So there's the top five that they're doing with 30% of the engineering. We have not seen the engineering yet. So that's on our list of projects for the year is those projects. And again, we have to look at what the scope of what they suggest is a solution. I don't understand who's they... The stormwater... So my question is, and my second part was, maybe you all could check in with Pandy, Andrea, et al. and see if we might want to delay this, or it doesn't matter, or I'd hate to see us make that investment time, effort, and including state monies, only to have to rip it apart. Right. So a Class II grant is 18 months. So if we get the grant in this cycle, we'd have 18 months. So hopefully we will have a solution and buy-in from the private property owners as well, because they're included in the design issue. So essentially, what I would do is apply for the grant. If we get it, we have 18 months to do the services work. I wonder... In that period of time, we will hopefully have solved whatever issue we need to... And so in your application, you'll make note of that just so they don't say, well, you didn't bring this up at the time and you're restricted to... If we have to make some design adjustments, we don't want us to be blocked from receiving the grant money because we didn't give all the information. Well, I can mention it, but essentially I don't think that there's anything in the surface of the paving that will make any difference in the stormwater issue. Can I make a suggestion? Can you tell me if this makes any sense or not? To call PMD Andrea at CVRPC and let her know that we're applying for this grant and because she might either want to say, yeah, and here this is... Ask them to do blah, blah, blah. It might be... So would we like to ask Toby to do that and then report back to us on that? Is that a good idea? Okay, that would be great. And when do you want me to put these on the agenda to be signed? Next agenda. Well, we have till April 15th. Again, I can't do the application so I get all the paperwork grain, the engineering for the... Right. So we're meeting on the 20th and then we're meeting again on the 8th. So you just let me know which agenda you'd like those on. Well, they'll do the 15th, so it'll probably be the 8th. Okay. All right, that's great. Anything else? Nope, it's all good. All right, thank you very much. There was something I was going to ask. I was going to do it while... Hold on. Before you go, Toby. And I'm going to jump down to... We're trying to schedule these meetings around town. The 18th is here. We've got to set a date for East Cal's Rec Center and Atomac Co-op. I mean, Atomac Community Center to talk about roads to involve the public in a discussion and education and all that. And I've talked to Stu Johnson, Vermont Local Roads, and asked him to attend. So either he or one of his counterparts at Vermont Local Roads will attend. Because I think that might help with the discussion about, you know, this is not just Cal us. This is all over the state. People are having problems with sand and roads and the weather. I just thought maybe that would help facilitate the discussion. So he's agreed to come. We just need to pick other dates. So I wanted to make sure that you guys were both going to be around. And I'm assuming that we're probably going to look at other Mondays. That's generally when we're available. Yeah. Is Atomac Community Center open this time of year? It is. Yeah, because I've been there for other things lately. So I just wanted to let, put those on your radar so you know, the next Monday night it'll be here at 7. And Stu or his, I don't know, somebody else that works with him lives in Marshfield. So one of the two of them will attend these three meetings. And, obviously the graders are ready to rock, right? What season? I know it's still two weeks down. Yeah, yeah. But the both graders got wings on to push the snow off. Oh, okay. But they're in good shape. They are. So I just wanted to put that on your horizon. And obviously because it's Select Board Quorum, there'll be a special agenda for each of those meetings. And I'll let you know when they were. And I sent you guys the email that when I contacted Stu about attending. I sent you both the email so you know what was going on. So I will have some Monday conflicts and I'll send those to you. So you know, I'm going to get the hell out of Calis. Yeah. Okay, we're here at 7 next week, right? Yes. And the others are TV. Yeah, we got to figure that out. Alright, thank you. Thank you. Hope everybody gets some rest. More snow than night. More? Not a lot though. Not a lot. But it only takes a half an inch. Right. See you. Alright, thanks for coming Gus. Sure. Thank you so much for doing an excellent job as you always do. Being a moderator, doing school. And us. People said the meeting was boring. No. That was all right by my book. That's what I said. It wasn't that. I didn't say it was boring. If you have too many boring meetings, people don't show up. Well, that actually was part of the sentiment. It needed to be a little more lively and I thought, I said this well. You got to pay Doug Lilly to show. No, I got to stop and see what I can see a worry when Doug's not there. Oh, no. Busy putting my son. What's going on at his farm? Hey, there's tractors and equipment, so. Oh, yeah. Weather with the animals. So I thought it went well. It was well attended. Even though it was boring. And we had the folks from California that came. We're doing the, they were doing some filming under the direction of Erica Heilman who does rumble strip at TDR and they're doing some kind of a documentary. They're going to let us know when they have the Calistown meeting portion done for this documentary. I forgot to ask her, what's the name of this documentary and what's the purpose I should catch up with her and ask her because it sounds interesting. And they were there for the entire meeting. They had lunch, but they were there for the entire meeting. One thing that I took away, we've made some changes to how we do the budget so that it's more transparent. Which I thought was really good. Some people thought that Toby all this time had been volunteering his services. So we made some changes. I thought they were good changes. But we knew what those changes were, and the people that received the town reports. So I made a note that if we do stuff like that next year we'd make some budget stuff to have kind of like a thing at the end of the budget that says we did this, we did that, like breaking out the salary for the operations. Or just keep the column. The notes column. We had it there. We just kind of left it in there. That's the question I had. If we did that or at-wise could it fit? And the thought I had is if that was a problem perhaps we could publish a living budget on the website that people could peruse and educate themselves about the finer points of the budget in real time on the website during the prior meeting. Denise is right though. It could be termed. And that would be later. So I think that I'd like to keep that in mind for next year. One thing you may want to think about because most people do not read the whole town report the way a couple people said they did is just thinking about a narrative that doesn't just say here's what's different from last year but here are the changes we've made over the last three years because you know you guys meet twice a month and you're thinking about it all the time but for almost everybody else they're thinking about it once a year and they may not remember what happened a year ago or what changed a year ago. So you may want to just think about a brief narrative that says here's a bunch of stuff that we've been changing over time. And I did follow up with Candice Samantha when I haven't heard back with because I did not understand and I don't think anybody else did. So it was a question that she asked us at town meeting about the highway funds or whatever so I followed up with her if she doesn't get back to me I tried. I think she was just confused and I think that's where she landed in the end is that that was my takeaway. I just wanted to make sure that we didn't ignore somebody's questions so I did follow up. Well I agree she was confused. The best I could come up with though just trying to think about it maybe or a prior select board may well have said we won't use funds in the reserve without it being voted upon but I think maybe what was actually said was we won't buy a piece of equipment that we haven't presented to the town for you to authorize might have been that kind of distinction. I guess I have to go back a limited minutes. We spoke. There was that conversation with Evolved at that particular meeting and I know Candy was very involved in that conversation. I know she made, I can't articulate it exactly but she made a proposal as to how we might want to have this function and then Paul had in and a lot of people got involved and it morphed and it may be that what Candy remembers most clearly is what she had articulated what she had proposed and that kind of is what still walk in but that's not where the conversation ended and what was voted on and that was that town meeting. Yes, it was that town meeting. Yeah, down 2015 or something. Yeah, whatever it was but I remember her being very engaged in that conversation so I'm thinking that might be why I'm aware that some of it was understanding. Yeah, I just didn't want to ignore her question or confusion so I did follow up Good enough. Yeah. Anything else? Sounds like you have a social service committee this year. Yeah, they volunteered. I thought it was interesting that the person who asked about it did not want to volunteer to be on the committee but it sounds like we have I think that counted five people that had Katie had in the minutes. I think I was wondering if we could follow up with an email and thank them for volunteering and ask them to tell them we're going to put them on the agenda in pick date and to organize and convene themselves in collaboration with Sandra ahead of time so that right now while it's fresh in our minds we're kind of laying out the accountability. Katie, we'll put that on the to-do list, right? I think it was some of the people who have done it before. Wilson, Fletcher, Berry guys name Barry, I don't know him. Beryl Burns. And we could ask Wilson has been on it before. Wilson has been on it before. Who else did you say? Fletcher, Berry. Fletcher has been on it before. He probably never has. And Mack. That's five. Mack asked about paying taxes and foreign installments. I don't remember that we've talked about. I think it's come up. I don't think we ever agreed. It becomes expensive and difficult. I thought your answer was good. It is. It's a huge burden to the office staff to pay them in foreign installments. But he could do that himself. He could pre-pay. He could just send the town money. Right? He could do that. But I think he was looking at it to try to make it easier for everybody in town to swallow. But anybody can send in tax payments any time they want. Or pull somebody, you know. Do an auto, a self-est growing. You can do that. And then the notes. That was it? Oh, that was the school. So... So I think the only other thing I noted that there were strong feelings about was just who shows up when you have a fire. Yes. Yes. We knew that. It was good to have it really reinforced. And I thought that conversation was very respectful. People actually acknowledging that they care a lot about the fire because this is the one that's close to them. And fully acknowledging that if you're closer to the other side of town you might care about the other one. Right. I do have an update on the station committee that has been... They sent out this email inviting us to attend but we didn't have a select board meeting in between. So I took it upon myself to go and I asked Barry to go with me and it was very thoughtful. So I was going to ask later on in the meeting about appointing Rose and myself and Barry to attend those meetings and report back to the board. I can fill you in on what happened at that meeting. I can do it now or I can do it later with your pleasure. Do you want to do it while Gus is here? Gus is interested. Yeah. We met last Thursday night at the Woodbury Fire Station. There are three options. I thought I was going to bring my notepad from when we did this. Let me just get this thing off. There's three options. Oh yes, here we are. Okay. They received some land from across the street to the right of where that old store is. It's going to be torn down. So they received that land that was donated. Option one was to renovate the existing building to be used as office space and meeting space and take the land that was donated which has an old rickety house that's in really bad disrepair with a 5,000 square foot truck building across the street and sell the annex building. The annex building is that one. You'll remember where the food shelf is. That was one option. The second option was to renovate the existing house on this donated piece of land and use that for office and meeting space and build a 4,000 of the trucks onto that location, this new location and sell onto the annex location. No, to this new lot where this house is in disrepair. Oh I see. In addition to the meeting space, the house is different. Right. And selling the existing fire station and the annex building. Option three and this one really seemed to catch everybody's attention. The annex building on Mason's building is on 14. It's for sale. It's 600 square feet. It's already got two bays. $100. Hold on a second. Let me finish. It's 69 square feet. They would need to add an additional 4,000 to 5,000 square feet to that building. And if you remember back when they did this a couple of years ago they noticed they wanted to build this new fire station and everybody went crazy. They were looking to have that be something like a one or two million dollar project. They really realized and I think they've heard that towns can afford this so they've really lowered their expectations and are much more reasonable in discussing other options. So the Don Mason space is, I think he said it was 130,000. It's like three acres there. Yeah, something like that. That goes up on that little back road there. And that actually, the location brings it closer to Calis people. It's high and dry in terms of flood plain issues. It's a good property. So that would make it so that some of the folks in Calis who have their fire insurance been canceled because they're too far away from the fire station that might help a lot of folks in Calis to be able to get fire insurance less costly than they are right now. So they would build a whole kit in Google there. Right, then they would sell savings property and other properties. Right. And if you remember when that whole big thing went on in Woodbury they had a committee that looked at trying to keep the village center active. The store has since been through two or three different store owners. It's no longer a store, it's been converted to apartment buildings. So they don't think that there will be as big of an issue like moving it from Brighton downtown, Waterbury to maybe this Mason building. Woodbury, because it's still in Woodbury. Right. Oh, Waterbury, I'm sorry, Woodbury. Woodbury. They don't think it might be as big of an issue to move it from beautiful downtown Woodbury to the Ston Mason space. So. That may help the town hall. I mean, they're right up tight for the town hall there building. And I know that's always been an issue too, so that might. To my mind, if they the town hall could utilize that town could annex that for other than this. Right. Do we know what the do we know for sure? I mean, I'm not saying that this is a deal breaker, but do we know for sure that it would help people who have lost their insurance? Do we know specifically what the issue is? The issue is the distance from the fire station. Sure. Okay, but there must be a bright line. Yes, I think it's five miles or something. It's five is five miles. So just be interesting to look at that. Right. Well, I think that, you know, like I said, this was this was the first meeting. So we need to get into more depth with some of these things. And then they mentioned this ISO rating and their rating is an eight Eastmont Piliers is a nine and the way I understood it because I asked is not the number to be lower or not higher. What is the number of heat? If you Google ISO it's it's almost like a credit bureau. It's some national organization or whatever and it's they have standards international standards. So that's that ISO. It's not something fire truck issue. It has to do with the whole operation of the fire department, how fast they respond to calls. No, it's not NFPA standards. That's different. But they did mention their response time is very good. So I mean, there's a lot more work to do, but we covered quite a bit of stuff at this last meeting. Kind of sad that they have some money available to do a title search and maybe get an architect on board, depending on the location. So anyways, on the 21st, which is the next meeting Paul Saruti is supposed to work with the real estate agent whose name I can't remember now, to have the building available for this committee to go in and look at. To see if it's a buy watch. Yeah. Anyways, so that's where that's at. I'm surprised his son didn't want to keep that building or something. His son was right here. Mike Mason works with my son Brian at the state. So anyways, that was the meeting last Thursday night and Barry went with me. Here's the ISO information. That's the rating by insurance companies of the ability of a fire department to combat fires and check homes. Can you send that link to me so I can look at that for the next meeting? Oh yeah. Do you want all of the hits I got when I googled ISO for fire department? No. The easy one. Okay. Are you penguin it is? So I can at least read that so I have a half an idea of what they're talking about. So anyways, there's a lot more work to do. They're gonna do fundraising and this is something that they always do is fundraising. What else? So obviously they're consulting with a select board of Woodbury and the loss of yet another enterprise. It's been a fire department from downtown Woodbury that's not a concern. I know they lost a store. Well that's what I mentioned. The other store is falling. They're gonna turn that into some kind of name space. Yes. Because it's floating issues. And Doug was his name. Doug and Anne used to live in the house that they got from Northfield Savings. It's sad that that moved downtown. This is not a definite. I'm not saying I'm wondering if that's going to be an issue. We kept doing all this talk, talk, talk, talk, talk. So I said okay let's identify what are the options. And this is what we identified for right now. Will there be pressure? If this materializes or starts to evolve moving one mile or a mile plus closer to Calis which is great for Calis. And for some Woodbury. Yes. But it's a zero sum game. Because somebody's losing. Right. Yeah I mean that's part of probably but part of the discussion when we have public informational meetings we'll have to have those before we can even once this committee identifies things and gets stuck in a row we'll have to have informational meetings and here's the options. They kept some trucks at the Mason garage and some trucks at the other garage. Right and I brought up the thing that you always go back to John with that long to go in Calis we didn't have a substation with a fire truck so that either East Montpelier or Woodbury could jump in it and we'd get you know likely increase our pool volunteers because people would feel like you know we have a personal stake in our little firehouse. They did ask about somebody brought up, I can't remember now who when I brought your scenario up that could there be a bay at the town garage to house the fire truck? That land space is tight there. And we'd have to you know you'd have to build an addition and then you're not still not solving the problem that they have right now which is that I've been in there several times and it's tight they can't even fit the big trucks in there. I grew up just kind of by way of the comparison that I grew up on Long Island in this little village that surrounded by farm fields is now a sprawl but the village has retained its kind of original self and back when fire stations had horses they towed a wagon with the water and all that and then they went to the little ladder trucks they had individual fire stations kind of like the school conversation do we get rid of that all inefficiency and an important argument for keeping one of the many other than kind of like the community aesthetic was that it drives volunteers that's a volunteer fire department still down there and having one in your own community you get quicker response times people can be there quicker and there's a greater level of commitment that you see and so they maintained them they got one, they got the main house and they got at least three and they got one, it's a single bay fire station it's been there since the 1800s and I think I still think it would be smart it's an opportunity for us to build a single garage like more in the center of Calisly and maybe there's no truck to put in there now but we're constantly rolling over trucks if they could put a pumper in there with a thousand gallons on board that would be huge right, you got to identify a location and all that I would volunteer for you to have me so anyways that was most of it was kind of organizational and people didn't know each other so we're looking to maybe meet once or twice a month depending on whatever so that's kind of an update and we can wait till the right time on the agenda to make a point so while Gus was here I wanted to know what was going on good luck with that fire department many many years ago those things were I was on the east bump fire department about 11 years up to 87 fire department much less I think Calisly it's been a great deal to contract with when you come here what a cost to build a building and then put a fire truck which I have no idea what they go for but I remember the last time I was involved with that truck replacement it was a couple hundred thousand dollars you paid $550 to use so that's kind of the update on that so I'm sure that'll be a topic for next Cal meeting well thank you again thank you guys thank you so much but you're so reliable yes you are you've helped us on other projects yes you have ancient roads was a lot of fun ancient roads time hauls farms that's so part of that's great alright thank you thank you goodnight so back to the agenda the NEMRIC proposal I think Katie put it in a folder and we talked about this at the last meeting with regard to fulfilling the role of auditor town auditor not professional auditor because we need to until we amend the charter which is another item for next year's town meeting if that's what we decide we want to do and Cynthia from NEMRIC had talked with Sandra and you'll remember this letter from last time where she said you know what she could do and then we have a little bit more detail and she's looking for it to cost $500 a month we have budgeted $6,000 so we have enough money to pay for it I just wanted to see where you folks are at what you wanted to do with regard to that whether we should give Sandra the go ahead to get this rolling or not and this will come to us and we'll look at it here and as she said she'll do spot checks she'll do journal entry review and then the regular reconciliation of the bank accounts tax receivable accounts payable payroll liabilities and that fulfills our requirement for the town auditor at this point so does she do that remotely or will she have to be here for that? I think most of it she could do remotely because it's NEMRIC I seem to recall something saying she would come in once her blue moon but the bulk of it would be remote right and her email said that this is a work in progress and she'll take feedback changes we may have something that we want to when she starts doing this we may say oh can we see or whatever so it's open do we have to put it in a contract terms? I think we need to she sort of does this so I think we could take and make a letter and incorporate this latest document into this we can ask Sandra to help us make a letter and then you can either authorize me to sign it or we can bring it up next year whatever you want to do but it was nice to get it started sooner rather than later because we haven't had anybody for a year okay with I'd like to make a motion that we authorize you to local Sandra and wrap it up second all those in favor please say aye as we said you know it sounded like there was an opportunity to make changes less is more or more is less as we move along okay Town Clerk, Town Hall Act 46 there's going to be a budget vote on April 9th at here for the U32 budget because they didn't put forward a budget as we did or as we convinced the school board to do so now they have to do a special election and then there's going to be another there's going to be another special it'll be the for the ones on April 9th is that to date? it was three days after the decision so is that going to be in March? they have time to they're going to correct it 30 or 40 didn't say they wanted to do it on April 8th the day before the day before we had the vote at the office that meeting would be at the school again would it be at U32? it's the continuation of the meeting we take right the 8th is our usual selection so we'll have to just forgo that meeting or meet a different day until we're supposed to come back to us with the grants we'll have to figure that out as we go but I don't want to preclude anybody from going to that meeting I haven't a select board meeting I have CBRPC on the 8th alright we did the debrief on town meeting anything else you want to put on the list that Katie's typing into the minutes do you want to do a list? you got the list we talked about earlier those few things yeah you got those right? I think I've gotten everything do you want to do liquor licenses? alright so we have somebody can open those and pass them around so moved alright here we are let's do the liquor licenses first we do these every year um first one is for the whammy bar and it's the standard language Arden Nancy are the owners they've got their beer wine and liquor well whammy bar is set up in the store no whammy bars will continue to serve hard liquor yes so then there's whammy bar and able corner store and adamant co-op so we can either do them all at once or sign them or we can do them at the sleep this is the adamant co-op able corner store and whammy bar and let me be clear adamant co-ops sell retail not dispensed right here in wine whammy bar is to dispense beer wine right and their board has signed off on that and they make the corner stores to dispense retail beer and wine not liquor alright does anybody have any questions do you want to look at the documents ok all those in favor please say hi hi hi okay so we want to make sure we sign it there's a section to sign approved or disapproved so we want to make sure we sign it in the approved section this is the corner store this is approved by board of control commissioners he says town clerk so what she does where it says that here we give these back to Judy and she says approved by the town of callas and she would be five select board members and that there were five presidents and then Judy has to sign off alright the next thing up is the sheriff's contract and this is Washington County Sheriff's we have to sign it twice and the only change because I looked at this today and I had Sandra check to see what the hourly rate was in the last contract because they say we have needed to raise our rate this year to 29.25 per hour the mileage rate remains the same at .625 the current contract the hourly rate is 28.75 an hour this is a 50 cent an hour increase the contract period is April 1 through March 31 when do we put in the budget 3000 so we're still okay with that I guess we have to be because that's all we budgeted for so we have to sign these renewals with some electronic promotion to approve the sheriff's contract for April 1, 2019 through March 31, 2020 so moved second I will send those around for our signatures when did they come in with us they haven't in a couple of years because nothing's really changed if people want them to come and talk with us we can invite them I feel like they've been here do you remember the sheriff being here we used to come every year didn't we yeah and that was at one point they were coming because we had a lot of questions about speeding proper notice of speed ordinance I feel if they didn't if Cliff hasn't heard of them they haven't been here in a couple of years I did so I haven't been that long but I do feel like we spent 3000 a year on them we got to hear from them 3000 we got a percentage either way they are our law enforcement we should meet with them at least once a year I can ask them to come in I would have some questions about this new legislation that VLCT sent a thing out to everybody where towns are going to be more responsible for law enforcement I don't know what that means but yeah Kate if you can make a note on this to do to get the sheriff to come and talk to them where did the chicken county initiative downloading on us these are liquor ones yeah because I don't know how we're supposed to pay for more law enforcement or what that even means right so I think that would be a good reason to have them come in and hopefully they'll know the answers to those questions hopefully let them know alright let's see I wanted to bring up Jared Thomas and I have where Scott Vassage has been our alternate David Healey's our representative the central Vermont ISP board the central Vermont fiber optics and Scott ran into this guy Jared Thomas who was in Calis and he's very interested and very knowledgeable about computers and technology and all that stuff and Scott suggested that we appoint him as the alternate instead of Scott as the alternate and the reason I'm asking tonight about this is because there's a meeting tomorrow night and David Healey and Scott are both out of town so Jared would be available we can't officially appoint him because it's not on the agenda but we could do a straw poll and I could let Jeremy Hansen know that we've all agreed that this is who we're going to appoint and we're going to do it officially on the 20th but in the meantime he is our representative so he can vote and discuss and all those things but so to that end it'd be great to have those books come in and check back in because David Healey and Stella Jarrett at the very least don't have any official tie to this select board or real direct knowledge on the issues that might be of greater interest in this regard to the town government and they may be advocating from their perspective which may be informed by something else, private sector or their ability to run businesses out of their homes which we may of course have an overlapping interest but our interest may be larger than that, broader than that and the reason I'm really happy with that David and Scott the passage team was Scott has understanding of how we think here and what our needs are and that would inform the conversation I do worry if there's no kind of talent in the straight of the language so if they're not checking in and running stuff by us which I have no questions on what's going on, where they're thinking is and where they're maybe heading so if they checked in with us periodically in it that would be good we may be heading down a path that we might be able to redirect that so I think that's a good idea let's get them to come in I wanted Jared to come in and meet the board anyways but I was going to read you his so David Healy could come with Jared then David could update us which would be good David did write a piece for the town report so that's one place to look but I think it's a good idea to get them in do you want to say something else? I was going to say I think that we should meet with them and hear what's going on but I am thrilled that there's new it's a new person I think that John's point is right that Scott in his relationship we all know him and we're comfortable with him on the other hand we need to think the opposite and embrace the new volunteers wherever their interests are and this is for Jared right? do you know anyone but for him this is an honor to get involved with town issues I thought it was great I already thanked him in an email for being willing to step up and do this but his schedule he wasn't available tonight so I was going to put him on for the 25th but I'll just read you this is a little bit about Jared Jared grew up on a dairy farm in Eastmont and graduated from U-32 for a number of years afterwards he traveled worked in the back country in the White Mountains in New Hampshire and lived in a number of different places in his mid-20s he came back to Vermont to finish his degree in business at Johnson State and decided to stay in Central Vermont to pursue a career as an IT professional outside of work Jared enjoys skiing, snow machining, ice fishing camping, riding motorcycles tinkering with electronics and computers Jared joined the team of professionals at Arby Technologies in 2015 after a long stint as the owner and primary engineer for Crouching Lion from digital I don't remember that he has many years of experience in a wide array of network technologies including Windows servers VMware vSphere LionX network security and much more sounds great I don't understand I think Crouching Lion if I'm not mistaken has a hand in helping Arby Tech oh maybe so anyways can we do us just a straw poll of appointing Jared so he can go to his meeting tomorrow night and give us some it would be great and again I want to say that and I did not know he worked for Arby Tech and so we now have two this is not a negative it's just we have two individuals that are very much representing a business interest and it does not necessarily incorporate the municipal interest it's not one that doesn't just place the other but does David also work for Arby Tech? he works for a stone environmental he's a GIS guy he's got a supreme interest in being able to upload massive files I do yeah I mean it makes it really important that we meet with Jared because the issue is going to become competitive interest I mean that's me being completely naive about perhaps that you have nothing to do with each other but I want to hear him explain me that I wonder if his employer has a stupid thing for me to think about but I think I want to know if his employer knows that he's been serving on this for I wonder if the employer has an issue with it I mean one is service and one is tech and one is internet and one is tech and I don't know maybe you have some sense of where if any interest is overlap or conflict there well Arby Tech does our for right now because we haven't done an RFP or anything but but they don't provide the internet service the ISP is to get the fiber optic right and I suspect they're different but I'd really love to hear somebody tell me they are yeah they're they're not an ISP provider and they provide services that companies private sector public sector operations require to keep their networks up and running and consequently they understand how to connect to the internet and utilize and interact with it on the surface it's certainly not a conflict of interest but it could lead over into that when it gets to a point where they're setting standards and that's what you would have to make sure we would want to make sure and you know the first roll out this thing if and when it gets started happen once not like they're going to flip the switch they're going to run as revenues prevail themselves they're going to have to decide prioritize where these avenues are going to be laid out and these fiber optic avenues and you know how that skew is going to have a very direct effect on one on some folks and some businesses over the other and so I worry about you know it's just important municipal involvement and that's I think from all five towns but frankly so well that's what it's supposed to be for right right it's a municipal fire district basically well we had David Healy come in at some point last year I can't remember when it was it was an update so I think it's you know maybe we need to get them to commit to a quarterly update or something so we can have it must have been June because I was going to say we haven't heard from them but I miss both June meetings I remember you came in yes you did yeah because in my mind we haven't heard from them since before last year's town meeting so so I think we could ask them to bring this issue up that we have this question yeah I think quarterly is a good idea because it's been almost two years so there must be things starting to well and it's taken them from my heart it was very painful when they first started up getting committees set up and rules and how they're going to do this so they've had a year under their belt now but I would also encourage everybody to read David's report in the town report before they come and I'll ask them both to come on the 25th maybe Scott even please okay so this was not on the agenda right Jared Thomas yep yeah does he actually right cause you have representatives yeah that's a good question cause they don't alright next up um look you're up yeah I'm going to your oh no how long are you available by are you available by email where are you going kitty she said you're available by um um right to your services so I wanted to not ready to finalize this thing I'm about at this point maybe 85% of where I want it to be what I wanted to do tonight was just briefly show it to everyone here and talk about the larger structure of it not get down into the fine points or the editing or looking for all the typos or any of that kind of stuff um I just want you to see what I've got going um if it is meeting everyone's expectations if there is anything in there you think maybe we shouldn't have in there or something that we don't have in there that we should have in there for tonight's meeting so you can peruse it and read it in detail but I just wanted to give you a quick peek at it now the structure is I introduced the project talking about where we are what we're currently doing then I go into the purpose of why we're issuing this RFP and what we hope to achieve by doing this um make myself the central point of contact during the RFP process should somebody have questions, want clarification on something uh defining the timeline which will be revised because some other information has come up um that I want to pursue before we actually put this thing out and start shopping it around uh requirements for how they can submit I'm going to ask them to provide an original out of the copy um printed out and an envelope gets here by whatever the cutoff date is uh the standard of you know if you come in after this date you're not going to be considered necessarily uh then the overview and scope of our existing IT and the scope of services that we expect them to provide quite a lengthy list I'm still working on it uh the option to do on-site visits before they submit their proposal and that that has to be scheduled in advance uh the proposal itself when they submitted what do we want them to include in it we want them to include a cover letter we want them to tell us a little bit about the organization their size, employees um years in business expertise etc are we going to ask them for references? yes yes it's in here okay I didn't see that one I already asked will it point under number two there okay great um then we ask them to tell us about their ability and specifics of how they're going to be able to provide these requested services how they're going to fulfill this contract and then the specifics of the financial proposal to try and get everybody to give us how they're going to charge us what they're going to charge us for in a manner so that we can compare apples to apples because everybody wants to do their own spin on it and actually toying with the idea of even putting in a dindum that's filling the blanks right so we do that side by side that's right yeah so that's why I'm only 85% that's a big part of it for me the other part of it is is I want to go over this Thursday with our staff similar to what we're doing here so that they have a chance to make sure that their concerns and needs are being addressed ultimately we'll get the thing to where we do the fine points work out the formatting of the document the typos cleaning all of that up and then we put it in front of our lawyer and then we review it as a board and approve it and start shopping this is so well thought out yeah you did a great job that looks wonderful then finally the last section I have here is and this is really where Jim's going to get involved in the general terms and conditions all of those disclaimers and whatnot that we need to make sure we're stating Jim may say some of this is overkill you don't need it I basically have been working with about 12 different RFPs that I found from around the country that were issued by municipalities with different layers of requirements that they had larger entities smaller entities closer to us and then try to make it sound cohesive so it's like it's all coming from one source not five different ways to speak right over it yeah so Cliff I went in and wait you're not done yet that's pretty much it in a nutshell go ahead so I added a comment but this is off my desktop so I'm not sure if it's saved you know working just wanted to I tried to figure it out but then I get what I was going to what I was going to propose is that I have it in the folder so you can access it see it but I'm also going to email you a word version of it use that to make your edits and then send it back to me because then I can cohesively incorporate them I didn't make any edit it was just a one one issue that when we first started doing when we first started talking about an RFP I think I think one of the kind of catalysts was the downtime and the lack of productivity loss of productivity and I wanted to be sure that we build in some productivity standard expectation either state one and ask them to say what percent of the time they need that or leave it a blank slate with them to tell us what it is but on the and then the second part of that is do we want to have a penalty of some sort for for downtime or loss of productivity you mean different I mean I saw that Cliff put in a two hour response time so you're talking about something in addition to that there's a response time and then how long does it take to fix the problem and get you up and running again one is getting a phone call on the other and then it's kind of work and then having a penalty having some tea so I don't know how much this should be on camera not to speak generally we have a current contract with a vendor for IT services and I was just thinking about this here today are we going to bump up against a challenge to how much of their work product is assignable if the contract is awarded to a i.e. we have some level of ownership this comes up and when you hire people hire consultants and they do a job for them say making up something designing the revitalization of the Cowles Town Hall and sometimes there's in the fine print that they own certain aspects of that report and that or they only design and you assign that or amends it without making a payment to the purchase that so that can be reassigned so I just hope that that's not a worry and that's not something that would be used by the current vendor that would be it's a concern of mine that any vendor and something that says detail is downloading program and other programs on our server and our database that are unique that are theirs that they developed little debugging things or whatever that we would lose or lose access to so I think that's I can speak to this actually I have reviewed the existing contract it is auto renewal year to year auto renews on May 1st we will be meeting with a representative from RB Tech with the office staff to meet myself prior to then we've already set a date actually I think it's March 21st yeah I think that's it and it's basically they will talk to us about it's like a quality check-in meeting but the person who's coming will have technical expertise as well and we will explain to them that we are going to be doing this RFP it's not a negative reflection on them we're just doing our due diligence because we've been under contract with them for a while and so it's time to just make sure everything is copacetic we can ask him at that point if there are concerns there for any proprietary systems be it hardware or software that they have in place that they would want us to maintain confidentially regarding or if there is mind share if you will the intellectual property rights whatever I want to call it I want to see what you mean as I read the contract basically it's yes they would want to be able we have to inform them in writing 60 days in advance even if the contract rolls over we still have that same clause the only money that we're out is if we pay them at the start of the month for the whole month and we terminate in the middle of the month we forfeit the extra money that's any existing contract exactly so we would time it so it would play out properly they would like the 60 days because one it gives them a trance if there's a problem they can fix an address because we're dissatisfied they have that opportunity to do that too they would need to come in get their equipment out of here wipe out any of their stuff but keep in mind most of what they've installed for us is public you know software it's like they can't come in and say oh we own all your computers no you don't we bought them some of them we bought individual licenses we're not working on we're not in addition to their existing license and I guess the other question other piece to my larger question is is there added work effort that's not anticipated under the existing contract with them that would be required by the existing contractor to allow the move from their systems to again the competitors systems we're awarded to the competitors and when we see an additional voice or search arms that built into their contract yes there is potential but it's you know it would be an hourly thing and we would rely upon the new vendor to tell us what do you need you had an opportunity to view our system what do you need from our old vendor and these guys don't want to burn bridges they want the opportunity to come back so they also were in a community that everybody talks to everybody who was that guy that we had come in he said there was some kind of thing that between IT people that there's integrity and working together and Mike was his name and just like any profession there is a certain degree of professional courtesy that it's unwritten that people would scan and there are those who will buck that but when you're in a small state like Vermont you're not going to survive everyone so we have that and we will make a point in talking to this rep from RV about should we be moving away from this contract with you what would you need to do and I think that's kind of in your RFP is what I remember right there was something in there yeah just talking about the handoff and there's confidentiality and respecting respecting proprietary information there is not an NDA in place an NDA? non-disclosure agreement by who? them or us? usually non-disclosure agreements would be both parties agreed that you're going to have access to certain information so there's a degree of that but there is not a specific in other contracts you will have a separate non-disclosure agreement which is really tight this is just an agreement that hey RV tech you're going to have access to some sensitive information we expect you to keep that secure and private if we move to a different company and if we go to a different company we're going to have that same expectation with them as to us and then they're going to have it as to each other exactly awesome yeah very good questions, other comments, inputs like I say I'll send this to everybody it's a weird document so it's easier for you to make edits and then that way I can want us to do a track change yeah just turn on the track changes and put your comments feel free if you want to clean up language feel free but realize that I may go through and say you know what that's in here twice I'm going to take out that whole section but I think what's in here now is pretty much going to stay it's other things I need you to add thank you absolutely thank you okay let's see if we can alright I don't know if everybody has a calendar handy alright we need to schedule meetings in east cows and admin we have a bunch of roads discussion um we're doing one here next Monday night we've got April 1st which is a Monday night and no fooling no I was going to say how April fools jokes right that could be a little hard um oh I have to use my dogs their heartworm vacation on April 1st I can't do anything in the first time I'm busy all day so April 1st April 8th is now spoken for because it's going to be a school board thing if Toby has something like um grants that need to be signed grant paperwork I think the whole board doesn't have to sign it so you could authorize me to sign the grant paperwork but I want Toby to report back to us on his conversation with PMD Andrew about east callous so we might be able to do that if we were to say do a meeting on the 15th start at 6.30 to hear from Toby oh no that's too late because grant applications are due on the 15th well maybe well he's not going to change what's actually in the application he's just going to report that to us how we made out well I think the idea was to see if we can coordinate it all with the CVRPC about the east callous falls erosion piece so maybe why don't we ask him if he can come back in two weeks and report about his contract on September 25th yes on a conversation you've got two weeks if we let him know right away we did ask him tonight no I know but we say we need you to be ready in two weeks so Madam Chair in regard to this special budget vote because of the way the Vermont law is we have a separate school board separate school budget and from the town and so here we have a special meeting being worn for the U32 high school budget which could have been accomplished that town meeting day with the same set of expenses covering that added vote now there's a special effort which is going to cost money is there going to be an invoice given I don't think the town should be paying for that but invoice it's coming I'm assuming it's coming out of the supervisory union's budget so the staff then of the polls no I think the staff then of the polls I mean they they get it free we should add we should probably talk to Jim our attorney about that I think it's inappropriate you can't say we have separate and distinct budgets separate and distinct boards and then all of a sudden there's stuff being reassigned it's significant well I want to find out then I want to talk to the office staff when we meet on Thursday to find out if they're going to be putting in extra hours and billing the town for that that speaks right to your point well it's work effort the town isn't able to get accomplished during that time discussion they have huge workload this is never part of our discussion but it would never it's not normal there was a decision of that board to not warn a budget the law was clear and so now there's expense as a result of that misinformed decision and I'm opposed to subsidizing the town taxpayer dollars is that budget acting is it going to get voted to be shut down again on Monday night and then you've already gone to all this expense of budget the the laws exist the existing district in this case this is a high school district needs to warn a budget every year and it's the advices you can do it on a different day but they can do it on town meeting day it goes down subsequent meetings this is not a case even where it was voted down it's not a case where they just never followed under obligations under statute under wrong headed advice by the attorney who then now is advising the opposite so anyway I don't know the way down it's an ugly road so the question was about so you vote this budget through no no my question is I understand the question so we approve a budget for U32 school district this is the high school that's the word voting on and then there's the force merger of the 5 plus 1 my question is this special election for the special thing is on the 9th on the 8th there's another meeting is that likely to shut down the vote we can't know it depends how that vote goes and if they were to vote to move forward with the force merger the effect of the force merger will be the the merged district budget that would then be warned down the road the next vote will displace the previously approved budget and this came up I was a part of that meeting and that question was actually asked by U32 board member how does that operate we have a budget already approved for the upcoming year for U32 and then we subsequently approve a now we can move on my question is there's a meeting on the 8th and there's a meeting on the 8th that is going to be like the one we had back in February which shut down which was to say that we were going to delay a vote until after the pulmonary injunction so my question is could that happen again on the 8th to shut down the vote on the 9th no because it's totally different this is what's going to be looked at at the meeting on the 8th there is no budget being put into place it's just right there number 3 to determine whether to vote on the district's budget and other public questions once we put a budget out there and mourn it will we be able to vote on it by Australian ballot or will people have to come in to be able to vote this is for the forced murder so what happens John's right we don't know because the merger goes through July 1st whatever budget they warned and gotten approved is what's going to be calling the shots but if it doesn't go through U32 is still going to have a budget and that's what we're voting on on the 9th on the 9th right so the one that we vote on on the 9th down the road sometime in May or whenever it is June will be displaced by the newer in time budget for this new single district why don't you call Jim Barlow with your question I can do that I will do that I think it's a relevant question to ask who's putting the bill payroll wise for all this extra work and time I mean the election volunteers none of us put in for anything but it's a lot of extra work on the part of Judy and Barbara there's overtime and they're not getting other work done because of that I mean my suggestion is that they keep track of the hours that are dedicated to this set of tasks and that we regardless of whether we address this now that we may be invoicing the district for that so Cliff and I are meeting on Thursday with the staff would you have time between now and Wednesday evening to call Jim and ask him your question so that if we want them to start keeping track of their hours we can ask them to do that on Thursday how do we keep track of either way though I think so because even if odds are Jim's going to say there's nothing wrong with invoicing them you know that seems very unlikely if there's a specific provision I don't know but either way we want to know what it costs to town alright so we'll ask that staff meeting to keep track if at the end of the day this thing isn't worth pursuing for whatever set of reasons arise it's important that at the end of the year when we account for staff work effort and they can add that you know laundry they always put together for us unanticipated at work that will help inform our discussion I agree I think it's a good idea to have them keep track we can do that alright so we were talking about scheduling went to road maintenance meetings and we got into this so we were looking at we have one on the 18th one on April 1st does that work for folks we do one at 7 on April 1st 18th it's going to be town August I think I can do April 1st my other thought though is that you know we may be fine if we have two or three of us at each one rather than all five of us adding a bunch of meetings to our calendar to make sure that we've got two or three people there well we have a quorum we need to do a no I know that so we should do an agenda anyway so you might want to warn it but you know we have a lot of meetings so we can cut ourselves slack at each of us try to get to one or two I can schedule one for April 1st and one for April 15th and I'll I think I have a talk to Rick Barstow and I have a talk to Scott about using the space and then I can let you guys know is it Barstow or Winston? Winston for the colors for Andrea for Winston because I don't remember Barstow was the one who arranged those other meetings John that we went to so first okay so I'll do that now we also have three other meetings we have to schedule I'll put on your calendars the April 11th is our joint meeting with the East Montpelier Fire Department and East Montpelier Select Board that's at seven what's the date again? April 11th which is the second Thursday of April and I'm wondering and we're not in the executive sessions that's the one that was really fun last time yeah great East Montpelier had contacted me with an idea that they had regarding the East Montpelier Fire Department I'm wondering to see whether or not East Montpelier Select Board could maybe we could do a special meeting with them about their idea at its six o'clock just before that meeting get the most bang for the buck out of a meeting is that our best next step though they've asked us well sure but if we're going to do that on April 11th we should think about it as a group because it's been months since we talked about that idea and we had some really useful input from Jim and I think we would want to go into that meeting with a well I was going to invite Jim to join us on that meeting yes great but I think we want to go into that meeting well prepared and on the same page well let's see what we can do is I can see if Jim is available on the 25th to come to our meeting yeah that would be great and you're getting all this stuff right Katie I think we could go into executive session maybe we could go into executive session for five minutes at the end of this meeting just to remind ourselves as much as we can right I can remind you guys what Jim said and then I thought to capitalize on the 11 maybe we could meet from six to seven with the east mountain or select board we need to get back to them and we kind of agreed to table it in my conversation with Bruce until after town meeting because everybody was just too crazy okay now the other things the other meetings we need to schedule and we need to do this one quickly too is to meet with the school board and Jim and get those documents done and those documents are going to require and the staff is going to shoot me um they're talking about doing it by ballot or by a special town meeting vote or something so I think it would be easier to do it probably not on a ballot but a voice vote because it's not a budget item and that would be less work for the office staff I think I assume that's how we were right we need to and we may be able to pick you back on a night the school board is meeting the Cal School Board is meeting and I didn't want to pursue this until I talk to you guys um I can work with Susanna Culver and I think it's Susanna and probably Dot to get this scheduling on to their agenda and I don't know what they meet generally so Thursday nights they meet now does this require so it's sort of like a special town meeting is that right am I thinking like so we have to give enough notice right like 30 days okay so I just want to make sure that I'm right thinking because we were encouraging them they had time when we met to warn it and they did it right away for town meeting but they didn't but they didn't right but it was that chunk it was that chunk of time that we had okay so this isn't going to be it's probably going to be in April but later in April 30 days were April we're already April 11th right okay so I'll work with Susanna and Dot they're not on here they won't be on the supervisor oh you have to go to Washington Central Supervisor Union's website to find out when they're meeting alright the next one that we have to do is we need to have a joint meeting with the Cemetery Commission they generally meet on Wednesday nights I have two Wednesday nights a month they're already spoken for right out of the wards going on I don't see this as something that we need to do as quickly as we might need to do the school board meeting but the Cemetery Commission meeting is easier to schedule because we don't have to do on Wednesday so I can work with John Samanskas to come up with some dates well on there it says the 24th the next one is scheduled for April 24th their next one there's not one in March no where do they meet here what's the top of the hill what Thursday is that Wednesday April 24th Wednesday April 24th it's the 4th I have a Hill Center board meeting that night but I can miss one if I have to I never miss them somebody is going to have to go off cycle can we ask them to join us on Monday night is it possible that April 22 April 22 is it possible for us to have our meeting or something that was before then nobody has to go out two nights especially with all these meetings we can be at the school yes we can we can use the school yeah I think it's good to use the school or the opposite if they can't do that can we hook our meetings on Wednesday that we have our meeting and then well let me work with John's Mansons to see if they could accommodate us on a Monday night because we can do from 6 to 7 as it provided that it isn't a work day for Rose yeah well the 22nd on a Monday yeah then that's a work day so 6 is tight for me but you've got three okay so I'll work on that um could I get an emotion point Rose and I to the Woodbury Voluntary Fire Department Station committee and Barry Bernstein so we'll okay all those in favor please say aye aye and I asked because Rose may have a meeting that she can't come or I may have a meeting I can't go I think it's really good to have two of us yeah so there's that what else is I going to say we want to go into executive session yeah and next meeting I'd like to get the town meeting minutes that Katie had done like the next day I've read them they're really great yeah thank you and we have some other minutes to approve too but I have a chance to figure out which ones we need to do and which ones we didn't but if people can, folks could read the town meeting ones so we can get them done next meeting they're up they're up so we've met our requirement but we'd like to approve them Lawrence everybody's on Lawrence and I can't just want to think if I had anything else I was doing to update anybody I think that's kind of it so I make a motion that we go into executive session for the purpose of for the purpose of discussing um real estate matters real estate matters and personal matters and to can we plug in the appropriate statutory provisions here yeah you can find them on a previous agenda I mean I can't keep the agenda on the page I'll second that alright all those if they ever please say hi bye