 OTAN Outreach and Technical Assistance Network. All right, everybody. So my name is Alisa Takeuchi. I am an OTAN Subject Matter Expert, as me. And I also am an ESL teacher at Garden Grove Adult Education in Southern California. And I'm super excited. You know, there's tons of resources out there for Gmail. In fact, you know, Melinda has done plenty of workshops and webinars and things on Gmail itself. But because it's so vast and there's so many things to it. I wanted to do this little series because it's at the end of the school of this pandemic school year. And I wanted to share with you some of the tips and tricks that I have kind of learned or done throughout the year that I thought could be really helpful for you either, you know, as you're finishing up your school year or, you know, continuing on for the next school year. Because like us, we don't really know what our next school year is going to look like right now we are in high flex, which is our students choose whether they want to be in class or online simultaneously. So I'm teaching both at the same time. And so, you know, it's, there's been a lot of trials and errors this whole year. And so again, I just kind of wanted to, you know, kind of give you what, what I've been going through. And if it could help you, if just one thing could help you, I will be super excited about that. All right. Let's get started. Let me readjust my Zoom room. As Melinda was saying about, you know, this workshop in particular was geared for very hands-on. So I would love it if you could be able to follow along. If you can't and or, you know, you just choose not to, you want to sit back and relax. No problem at all. And then let's see here, let's go ahead. I think it started. So if you've been at any of our workshops, you'll know that OTAN has tons of resources for you. Please continue to go to OTAN.us for any of your needs. We have so many recorded webinars that have been done in the past. There's articles, if you're more into reading and, you know, how-tos. We have our YouTube channel. We have our social media. So please use OTAN to the best of your ability for any of the things that you want it to do. So let's start with some fun facts, shall we? So let's go ahead and let me open my chat. And I would love for you to take a look at the two questions. And it says, as of 2020, how many active Gmail accounts are there? What do you guys think? Just random, you know, just go ahead and type it in the chat. Random numbers. Trillion. Joyce says trillion. One billion. Elizabeth states. Gloria, thank you for checking in. I appreciate it. If you haven't, if you came a little bit later and you haven't done it yet, please put your name and your agency in the chat as well. A gazillion. I don't even know how many zeros that is. Tons. Yes. Yeah. So according to the, according to Google, there are 1.5 billion active Gmail accounts as of, I think, as of 2019. So that's not even including like the pandemic year. So it's probably much more than that. And then question number two, how many emails were sent and received per day worldwide in 2020? So pandemic year. How many emails were sent and received per day worldwide? In 2020. What do you guys think? Hello, David from Pittsburgh. Welcome. I am moved from Santiago. 7 billion. 100 million. 100 billion. Wow. Melinda's way out there. 100 billion. I will tell you. 300, 7 billion. David, thanks. Good. 306.4 billion. 100 billion emails per day worldwide. So that was the statistics that I found online. So I thought that was, those were kind of, kind of cool little fun facts. So. Gmail obviously is the number one Gmail source. Of course there's others. So I, half of them are in Melinda's box. Yeah. I believe that. I would also like for you to put in the chat. Like, did you use before Gmail? I always like asking this question because you, you get so many like flashbacks. I get all nostalgic. Juno, Comcast, that yeah. See this is like flashbacks. I'm like, oh yeah. MSN. I have a friend who still uses her MSN. Yahoo. Yeah. I had a Yahoo outlook. Yeah. I mean, it's crazy to think that there's a time. I mean, and I'm sure many of you, some of you still use those emails. You know, if you would, hi Josh. You may still use your Yahoo or your hotmail or whatever it is. But it's just funny to Juno is one of the ones that I always like crack up with. Nobody said AOL, which I'm, I'm surprised. That used to be the hot ticket. AOL was the one or the other ones, Road Runner, the RR. Rocket Mail. There's another one. So yeah, there's, there's quite a few older email servers, but yeah, I think Gmail has as far exceeded anybody's expectations. All right. So if you've been in any of Melinda's workshops, then you know the terms club and pub. And if you haven't, if you're not really familiar with it, it's, it's like just her way of expressing the differences between your school or your work email. Gmail and your, the public Gmail. So I have the examples on here where if you have a Gmail.com, that's a public account. That means it's open and it's free. You know, you just sign up Gmail.com and you have blah, blah, blah at Gmail.com. And then we have another type of Gmail, which used to be the G sweets, but now it's called the Google workspace, which Melinda is going crazy over. And you'll notice because the, the, some of the changes is the icons have changed different colors. They've kind of gone through a universal theme of the colors, even though the actual look of it is pretty much the same. So this is now called the Google workspace. So this is more your Google account through your work. So it's either like mine is a net. It could be a dot edu. It could be some other ones that you use. Now I'm going to be quite honest. We have two emails. We have an outlook and a Google. So I have a dot us and then I also have a dot net. And so most of my emails, I check through us, but I can at any time to check my dot net, but I know that some of my emails don't transfer. They're not one in the same at SCOE. We have an OTAN dot us and a SCOE dot net and they are the same. They work as the same. So it really just depends on the settings of your workplace and how it's all set up between the two accounts. If that's even what you have. So these are the terms that you'll hear me or Melinda might say every once in a while. It's pub versus club. Pub is the public account. Club is your organization. So a lot of times, not a lot of times, sometimes the two don't play well together. So if your club, your organization has either some things through Google, they may not work well with the pub or vice versa. So if you have something in the pub, your organization may not accept it or have, you know, make it a little bit difficult for you to accept it in your club. So here you'll see my examples. You'll know which account you're in with your avatar. That is on the right top right hand corner. And so for my public account, I have my little hunting to beach logo. That tells me that I'm on my Gmail account. And then down here where it says Google with just my letter, then I know that that's my, my garden Grove account. So be always mindful of what account you're in. That will help. All right. So here's a couple of little fun facts about email. How much time does the average person spend checking email each day. So I just put the answers on there, but according to CNBC last two years ago, people spent over two and a half hours, two plus hours checking their personal email. And this is prior to pandemic. And according to harvest Harvard business year, HBR, they spend about 15 minutes checking their emails per day, 15 times about every 37 minutes. So every 37 minutes of your waking hour, you're probably checking your email. And I can't even imagine that the number is, I can imagine that the number is so much higher now because of pandemic. I'm on email and stuff all the time. It's just always open and I'm checking it constantly. Luckily for me, I don't have the, I don't sync it so much with my phone as far as notifications, because I don't want to hear that constant ding, ding, ding, ding. Every time I get some emails, that would make me crazy. So I can check my email, but I don't get notifications. All right. So before we get right into it, I want you to take a relaxation break. If you're like me, this day has already been super crazy. I taught in the morning. I had a meeting right the minute my class ended. I had a meeting until 1235. And then I came straight into here to prepare for this. And so I've just been go, go, go. And so even for me, just taking a moment and closing my eyes. And taking a couple of deep breaths. Really just kind of recenters me and I'm sure it's with you because it's so easy just to get caught up and go, go, go, go, go. But if we don't stop and just really take a moment for ourselves and be present, then it's really easy for us to kind of escape things. And so even with your classes, this is what I do with my students. My, my class is two and a half hours straight on zoom. And so about every 45 minutes or so, we just take a 30 second relaxation break. So, you know, I tell them to stretch their necks. You can tell that I teach ESL beginning because of my sentences. This is like second nature to me. This is the way my sentences flow in my glass. And back. All right. Let's get started. Email basics. So if you would like, you know, if you feel compelled to, you can always unmute. This is going to be a very flexible meeting. So you can unmute if you'd like, or you could type in the chat if you like. Can anybody tell me what the difference is between reply and reply all. When it comes to emails. The difference between reply and reply all safe and not safe. Reply is to the sender only. Yeah, that's right. So what about reply all to sender and all. Laura, double check your chat. I don't know if you mean to, but you're only chatting to me if you want change your, change my name to everyone in the two box of your chat. I don't know if you want to change your email. I would like to everybody to see what you're saying. So I mean, but unless you really only just want me to see it, that's fine too. Reply all to everyone on the email. Yeah, everybody that's on the list. Reply all sends the email to everybody. Yeah, exactly. It pretty much is self-explanatory reply. Means you only replying to the person who sent it to you. Yeah, the owner of the email. If anybody who's been on that, who was also added to that email, it will also get a reply. Yeah, perfect. Okay. So here comes Melinda. I sent her, I was starting to send her an email. You're my best friend. All right. How about CC and BCC. Can anybody tell me the difference between the two CC or, or even explain what they are. What is CC. And what is BCC. I never heard that before blind courtesy copy. Yeah. Most of them when I say CC, it's carbon copy. Yeah, blind carbon, carbon, carbon. Yeah. So good. Those are the definitions CC. I say carbon, carbon, carbon copy and BCC is blind carbon copy. So now what is the difference? What's the difference between a CC. And a BCC. Oh, interesting Sylvia, because we no longer use carbon. It was changed to courtesy. That's interesting. Wow. Learn something new every day. We are all lifelong learners. BCC is an invisible. Yep. Means no one knows you've sent the email to others. The person was, that's exactly right. So for the good and the bad. Yeah. We have what's called a BCC, the blind one. So if you are sending an email. And you would like other people to be included in the email, but they don't necessarily need to reply back. You just want to give them the FYI, the information. You're going to, to CC them. So I send an email to Melinda, but the information could be useful for Marjorie. So I'm going to CC her. She doesn't necessarily have to reply back to me, but I would expect the Melinda would. Because I actually sent the email to her. So that's really the difference in some people. So if you teach your students about email, that is one thing that you might want to consider expressing to them as well, because sometimes they don't know. If they just get an email from you, they just expect to reply all the time because they got an email from you. So they want to reply, but. Or, you know, somebody from the work or a family member, what not. You may want to teach them that if they were CC, that they could read the information and reply if they want to, but it's not necessary. It's not expected. Others can't be included to respond. I think if you mean for BCC, I think that's a good point. I think that's a good point. And we'll, and we'll talk about that in a second. So blind CC means that the person that you're sending it to, does not know that they're in the, that they're part of that email chain. So. Sometimes for example, maybe I want to send Melinda an email. And I, it's maybe it's something. How can I explain it? It could be something that's a little. Maybe I'm trying to work out a problem with her. We're trying to problem solve something. Maybe there's a conflict between her and I, and I would really like Marjorie to be in on this conversation, but I don't want Melinda to know that Marjorie is on in on this conversation. So I'm going to BCC Marjorie. So she still gets the email. She still sees it, but Melinda doesn't know that Marjorie has gotten it. Okay. BCC will see to answer. Yes, exactly. So Marjorie, who was the blind CC, we'll see who got the email. You know, who got the email and who was from, but the person who got the email will not know. Okay. So that could be helpful and hurtful because if it used to be, I don't know if it's still like this. And Melinda, you might want to confirm with me. If a BCC replies all. Then everybody will see who's on the BCC. Okay. Is that correct? Does that sound right? That sounds right. Yeah. So you have to be very careful that you, you know, either call or text your BCC person and say, Hey, don't reply to this. I'm sending it to you, you know, because if Marjorie does decide to reply, Melinda will see that she was on the BCC and she might feel hurt that, you know, she didn't know. Okay. So again, it's one of those things where you have to be very careful about who you put in the blind CC. The reason why I use the BCC is because I send my students an email every day, but I don't want all my students to know. Okay. So the reason why you might want to use the BCC is if you were going to send a bunch of people an email, but you didn't really express to everybody else that you would be sharing their email addresses. And some people are very sensitive about that. So you might want to put everybody in the BCC. So everybody's getting the email, but they're not seeing everybody else's email addresses. So that's what I do with my students. I send an email to my students almost every day, but I put everybody in the BCC so that they can't see it. If they want to share their email address, they can share it amongst themselves, but I'm not going to share their email addresses with others without asking them first. So that would be another way, like a nice way to use the BCC. So that you're kind of keeping everybody's privacy. So sometimes if you have that, you know, if you're making that family list, if you have a family reunion coming up, you don't know. I mean, maybe, you know, you're like, oh, we're all family, but you never know if somebody is really kind of private with their email address and they don't want others to know it. Put it in the BCC. Everybody gets the email, but they won't see everybody else's email address. And then the smart compose feedback, kind of a new thing. It's pretty automatic when you sign up for a Gmail and, you know, as you're updating and things like that, as you're typing an email, what it does, it'll start auto-filling some of the responses. They think that you're trying to say. So even when you reply, if Melinda sends me an email, as soon as I hit hi, it'll say Melinda because it knows that I'm probably going to say that because she sent me the email. So it's pretty smart in that way. So then I will start typing thank you, and then it'll say for the email. And all I have to do is click after it, and it'll automatically push that sentence for me. When you send a message to students within classroom, classroom sends those messages as we say, oh, yes. Yes. I read glorious message above. That's why. Okay. I'm sorry. Oh, that's okay. Let's see here. Glory says, even when sending a mail to all my students. Oh, yes. Yeah. Thank you, Melinda. Yeah, so I use Gmail more than my classroom. I have a classroom and such, but most of my communication is through Gmail. But yeah, you're right. Gloria through classroom. All right. So let's talk about settings. When you go into Gmail settings. Oh man, you could spend a whole day looking at all the different possibilities of what you can and can't do or what you want it to do and not want it to do. But I would say to you, if I can give you any kind of advice, is anytime you make any kind of changes as you're reading the lists and you're like, oh, I like that. Or I don't want that. That I like that. I like that. Write down what you do because when you go back to Gmail and all of a sudden it's changed and you're like, wait a minute. That's not what I wanted to do. Or why is it doing that all of a sudden go back to your settings. If you wrote it down, you can go back and read, re undo all the things that you've done and then decide if you like it or not. Okay. Cause I have done that plenty of times, especially when I get a new phone or a new computer, I go through all the settings and I'm like deciding what I want and what I don't want. And then when I take a look at it, I have no idea what I've, what I've clicked on. And so I can't unfix or I can't fix what I, what I've changed unless I write it down. Okay. So just, you know, some side advice and then just be mindful also, if you are using your school or your work, your club, then there may be some settings that are either defaulted and you can't change it or they're blocked and you can't change it. So just be mindful of that. So your, your Gmail, you're going to be able to do anything you want. Everything is open to you. You can find it. You can find it. You can find it. But if you're looking for that same setting on your work, Gmail, it may not be there or you may not have access to it. So just kind of be mindful for that. So I am going to, excuse me. I am going to open my school. So like Melinda. In fact, I'm going to step back real quick. I'm going to ask you how many Gmail, accounts do you have? I would like for you to write it in the chat. Type it in the chat. How many Gmail, whether it be work, the club or the pub, how many do you have? Two. A lot of people say two kind of average to Melinda, 17. Two. A lot of you have two. Probably most likely maybe your personal Gmail and then maybe a work, you know, club, a pub and a club, Gloria, five. Yeah, I'm almost close with the Melinda. If not 17, probably maybe 15 or 16. I have quite a few also. And a lot of them, some of them I don't use anymore. They're like for demo purposes or whatnot. But for actually active use, I have about seven that I actively use all the time. I know. And it is, it's exactly that, Elizabeth. So I just want you to, again, be mindful of which account you're on. If you have two, even if you only have two, be mindful of which account you're on by looking at your avatar on the top right corner. Because some of your settings may be different between your Gmail and your work Gmail. All right. So I have my personal Gmail. And then I have my work, my.net. But then I also have another Gmail that I use with my students because for a long, long time, my students did not have a school email address. So we had to use Gmail. So I had to use Gmail. But I didn't want my students using, I didn't want my personal that I use for everything else. My students to be involved in that one. So I created another one specifically for my students. And so that's why I had an additional one. And then because I used to do a lot of races, like five Ks and half marathons and stuff like that. I didn't want all that junk mail every time you sign up for something in my personal Gmail. So I created another one. It's called running to eat. And so anytime I sign up for a race or any kind of promotion or anything, I use that email. So all the junk stuff goes into that email. So it's like, I just have different emails for different occasions. And so that's why I ended up with so many. It's kind of an obsession. Don't tell anybody. All right. I am going to show you my other account. All right. Let me switch views. All right. Do you see. Oh. Do you see my snippet? Let me get rid of that. All right. So do you see Google, the Google homepage? Anybody? Yes. Yes. Okay. Thank you. All right. So as you can see, my avatar has changed. So my picture on my student. Gmail account. I know what it is because it's this picture. It's me. It's me. You can't really tell, but, and then if I hover over it, it will tell me what account it is. So it says, Elisa talk, you G L E C, which is the acronym for my school. My name and at Gmail.com. So this is the email that my students use. So as you can see, I have all my emails that my students use. And this is going to be a teachable moment. So if you have one of these Gmail accounts and you have all of these emails in here. So. If you're like me, I just stack them all the top. I don't really organize it that much except for maybe once a year, like in the summertime, when I have a little bit more time, I will go through and clean it all out. I'll either delete emails that I don't need anymore. I'll put them in folders. I do it all. And then all of a sudden I will have zero in my inbox. And it's really a lovely feeling. But then as time goes by and school comes on, they just get packed stacked on top of each other again. And lo and behold, I have 1,502 emails in my inbox. So if you look here, here's your list of different places that different. Properties of Gmail. So in my inbox, this number right here tells me how many unread emails I have. So I usually try to keep this at zero. If you look at some of my other accounts, I usually have that at zero because I really just, you know, read all my emails or at least delete them if I don't need it anymore or whatnot. But because I have 51, these were from students when they had a homework assignment and I actually graded it on a separate thing. So they, I graded it, but I didn't really need it in an email. So what I can do is, and I don't know if you know this, you could tell the difference between what's read and what's unread by the look of it. If it's bold, then this means it hasn't been read. I haven't opened it yet. And if it's not, if it's, you know, lighter black, then that means I have opened this email. Okay. And you can change that as well. You can make this back to unread. Yeah. Back to what unread. Or, and I can, you know, change these right here to make it read. So I don't like having 51 unread emails. And I know that I've already checked all this. So I don't, I don't have to worry about it. So I'm going to come up here. If I check the box, it will check everything. And I don't really want that. So what I'm going to do is I'm going to click on the arrow next to the inbox. And it says, what do you want to check? Right. Unread start or unstarred. I want to check all my unread emails, all my unread emails. So see how it skipped all of these, but then it checked all of these. These are all my unread emails. And I can come here to the skinny snowman, which is always the more. And I'm going to say mark as red. So I don't have to click every single email to open it. So I'm going to click on the unread email. So I don't have to click every single email to open it and then close it, open it and close it to market as red. I can just go boop. And now all of those ones that are checked that were bold, are now not bold. And again, I can use this check box. I don't have to go check, check, check, check. I can come right here and click on this. And now they're all unchecked. So again, you could check them. You can uncheck them. You can check just if I know that there was an email that I didn't want to go through. I don't want to go through it. I don't want to go through it because it was kind of important. And I don't want to go through and look at all the stars. I can just go here. And then it checks all the ones that are starred for me. So this is a pretty powerful tool. This little box right here really could be a time saver for you. If you're, if you're like me, and they had a lot of, you know, unread emails and things. Now. Alisa, it still says 40. You still have 40 unread emails. I'm only at 50. I only have 50 emails per page. And so what it does is it only marked the 50 within the 50. So if I want all of these to be gone, I have to go to the next page, the next page. And see, oh, I have more unread emails. And I could do the same thing over and again. I come to the arrow. I click on red. I go to the skinny snowman. And I mark as red. Okay. And then I uncheck all of these. And now it still says I have 17 left. So I go to the next one. And here's some more. So it makes it a little bit faster. The process is a little bit faster. And again, but if you keep up with your inbox, this isn't even an issue for you anymore. Skinny snowman. Mark is red. And now I'm done zero. The goal, that is the goal. We want zero unread emails. Now, if you're looking at your email right now, if you're looking at your email and you see this and you have 1385 unread emails. Most likely they're not, they weren't important enough for you to open up. I mean, unless they're brand new. So what you can do is you can go through and do your unread. And remember, you can go through. Oopsie. I don't have any more unreads, but you can go through and then you can delete. So, you know, I'm just going to pretend like this was, oh, let me, in fact, I could just do it. Mark is. You can go through and you can actually just delete them. Just go down to the down your list and you can delete all of those if you want. And you could do all lump one sum, one lump sum per page. Now let's go back to this real quick. The default. How are you on settings? Yes. The default for Gmail. Is 50. Emails per page. 50 emails per page. And we're going to go through and we're going to change that right now. So what I would like you to do is in your email, I would like you to go to your settings, which is that little gear on the top right corner. And you're going to click on that. I'm going to move my zoom page just a minute. Sorry. Just a second. Oops. Okay. So on the top right corner, you will see the gear. I'd like you to click on it. The first thing that you're going to see is. The quick settings. This is fairly new. It didn't do this before. Excuse me. And these are kind of like the top things that you could do with your settings. But what we want to do is we want to see all the settings. And I'm going to show you what it looks like. So if you clicked on all settings, you're going to see all the different options of what you can do in your Gmail. And this is just the first page. There are so many other things. So this is just general. If you see that top toolbar at the top. You're going to see all these. So general has all these labels. In box. Accounts. Filters. You could spend hours. Fixing up your settings the way you want. Customize your settings the way you want. But again, it really can take a long time. Okay. So the first things that you're going to want to look at is language defaults as English. Probably when you set up your account. That's what it does. But if, if at any time you wanted to change the account language, you could. I have found that some of my students have changed their language. I have found that some of my students have changed it. And I go back and forth with that because I really want them to learn how to you, how to navigate things in English. But if it helps them to understand the emails and things that are being sent to them, well, you know, what can I do? So, you know, this is another thing. If you want to tell your students to change their settings to their language, they can. Or if you want to tell your students, you can. You can change that. You can change that. Okay. So that's another thing with Gmail or your dot nets or your school emails. You can. Have them change this also. So this applies to your students as well. All right. So. Right here. The third one down, I think it was. It says maximum page size. It defaults at 50. And the most you could do is 100. So that's what I usually do. Because I don't want to have to keep going page, page, page. If I need to, I just have a hundred and then it's, it takes it a lot lower. Okay. Now I'm going to change. I'm going to go back to the slide share. All right. Do you see the, my presentation with settings? Yes. No. Yes. Thank you. Thanks, Linda. Sorry to catch you off guard. All right. We talked about taking time to go through the settings. Write down what you've changed. Some settings may be blocked or defaulted in your club. Yeah, your, your work account. All right. So here's your, your welcome. Number one. When I show you this, you're going to be, if you don't, if you haven't already done it, you're going to be like, oh my gosh, Lisa, thank you so much. And I'm going to say you're welcome. So this particular setting right here will. Keep you from not getting fired. Keep you from not getting divorced. Keep you from not getting in trouble with your family. So when you send an email, if anybody's ever done this, where they've written an angry email, because something happened at work, you've had a conflict with a coworker, you've had a fight with your spouse. And now it's like, okay, it's on and you take, you compose a new email and you're like, you're just typing all these emotions and then, and then you go click send. And as soon as you hit send, you went, oh my gosh, what did I just do? Right. And you're like, you wish you could just like take it back. This is what this is. This is undo send. So in your settings, in your settings. You will see, go down the line, undo send. It defaults at five seconds. So right now when you send an email, you have five seconds to take it back. You'll see a little prompt at the bottom left-hand corner of your email and it will say undo send or it says email sent undo. And you can hit yes in five seconds. But if you go to your right underneath the maximum page, we change that to 100 right underneath that, change this to 30 seconds. It will, it could potentially save your life. Okay. Because if you want it sent, it's still going to send. But if you don't want it sent. You can take it back. And it's magical. Okay. Because there's been a couple of times where I have written that angry email. And you know, if I don't stop and take a breath and go, maybe I should, you know, like sleep on it and I'll read it again tomorrow. You know, see if I still want to send this email. Or it's blink. And then I go, oh my gosh, what did I just do? Or you, you realize that you sent it to the wrong person. I wish that they had this with texts because I've done that plenty of times where I've sent a text to the wrong person. So those are the two things that I would love for you to change in your settings. Change your, how many emails are, are on per page. And please, please, please change this to 30 seconds. Even if you don't think you'll ever use it. It's good to have. Let me go to my zoom. All right. Let me give you a couple minutes to digest and figure that out. Let me look at the chat real quick. You replied all instead of, yeah, yeah, that, that too. You've replied all to somebody and you really didn't want some other people to see that response, especially if you're talking poorly about some of the people that are in the CC. Yeah, again, it could be a game changer for you. So you're welcome. All right. And I'm going to demonstrate what this looks like. So let me change my screen. All right. You should be, oh, I'm sorry. Press save anywhere after you change the default. Oh, on the, when in your settings. Yes. Yes, let's go, let's go through it real quick. So let me see here. Let me get my, Oh, I'm in settings. Just a minute. Let me, I've got too many windows open just a minute. All right. So after you go down, scroll down, down, down, down. Save your changes. Good question. Yeah. So even if you click, clicked, and then you went back to Gmail and here's the other thing that Melinda just like kind of advised me on also, you save your changes and then when you go back to your email, to Gmail refresh, yeah, refresh because the settings will save, but then it may not like transfer over into actuality until you refresh. Good questions. All right. So I'm in my oopsie. So yes. And so again, I hit inbox without even hitting the safes and it's asking, are you sure? Do you want to discard your changes? So it'll tell me you haven't saved them. So I want to save them. Save. All right. So here is my Gmail. I'm it refresh. I just saw that it refreshed for me. So that's good. So I am going to compose an email and I'm going to send it to Melinda. M Holt. At scowy.net. Okay. You're so mean. And then blah, blah, blah. Okay. So here's my angry email. I'm so upset. I can't believe she's done this to me and I'm just, I don't care. I'm just going to send it. All right. So down here on the left hand corner message sent undo. Yes, please. Oh, what happened? It went away. I and sent it. Okay. But so I've had in the past, people ask me, well, what happens if you send it and the person opens it before you were able to unsend it? What happens is that when you hit send, it goes into like the vast and it's hanging out. It's hanging out. It's hanging out. It's hanging out. It's waiting until the time has run out. And then it sends and then Melinda will get it. Once she gets it, I can't undo it. Okay. So again, that's kind of why you would like to have that 30 seconds. Even if you don't need it, it's there in case you do. Okay. So, and I mean, okay. So then on the other hand, if you need to send an email right away, like the clock is ticking, if you hit send, it's going to still take 30 seconds for it to send. So just kind of know that if you need it to go like that, you would have to change your settings first. Okay. So just be kind of mindful with that. Hopefully you're not in ever a pinch where it, you know, you have to send it within that second. Anybody else have a question about that? We're good. I do. So that just automatically pops up. Whenever you send a message. Yeah. Anytime you send an email, regardless if you've changed any of your settings or not, on the bottom left hand corner, it will say message sent. And then it'll say undo. And if it's still at the default of five seconds, I mean, it's pretty quick. You know, you can still hit undo or you can, you can view the message one more time. Also, I have a question. I, I'm using the pub public. Yeah. And it seems like that's just easier. Yeah. Because easier is relative because if your students don't have a school email address, you can't do anything about it anyways. You'd still have to use your Gmail. If you're, if all of your students receive a school email account, then you could, everybody could use the, the same email address you're using right now, and you're doing your, your.net or your.us or.edu, whatever your school email address is. If they have the same. End. Then you could use all of it at the same time. So I'm doing a lot of my emailing through Canvas. Are you familiar with canvas? I know canvas, but I don't use canvas. So I'm sure it's probably like moodle or like a Google classroom in a way. And I'm wondering. with a Gmail doc? So is your campus through your school or is it a free campus account? It's through the school. Okay, and do your students have school email accounts to access the campus? I don't think that they have a separate school email account but we've received all of their email addresses in our campus. Yeah and they're all varied between I mean are most of your students email address gmail.com? Most probably. Yeah yeah yeah so yeah so with Canvas you know they don't necessarily have to have your school email address to access the campus so that's good. Yeah so I mean no there's no reason why you would have to switch to your school Gmail account if everything's working fine with your Gmail.com account. Does that make sense Elizabeth? Yeah okay you're welcome. I think somebody else was having a conversation with her at the same time. Anybody else have any other questions or if you want me to repeat anything or go back? Sure Joyce. So if you have that cue come up saying you can undo still and then you go on to another email it disappears. Is there a way within that 30-second window to make that reappear? Yes let's see here when I did it it disappeared and I was a little bit surprised but I kind of like thought nobody would notice but you know but good for you for noticing. Let me go ahead and let's try that one more time. Usually what happens is that the email will come back you know I will see it as if I was still composing it so let me just try let me make sure my setting is right. Am I sharing my email or am I sharing my presentation? Okay so I'm going to go to my settings I'm going to double check and make sure that I changed that setting and that I saved it. So here it is so I didn't catch it in time I didn't save it darn it darn you Gmail so remember I did change this but I didn't save it and then I left and then I said do you want to I didn't change it back so let me change it back to 30 seconds let me go down learn from my mistakes people don't do what I don't do as I do and then save my changes okay and it refreshed so now let's try to get I'm going to compose poor Melinda I'm just so angry with her M Holtz so angry blah blah okay and I send on the bottom it says message sent do you want to undo yes I do and here it is again it comes back up so it's as if you never sent it at all so sorry Joyce that was a bad example the first time exactly what I wanted it was oh if I see that and I just go ahead and go on to another email I'm going to like check another email that little Q disappears but if it's still within the 30 seconds and I go wait a minute I better not send that is there a way to get that Q back up got you okay so let's see so I'm going to send this and then I'm going to go check my email here and I would have to go back to my drafts I think nope it's gone yeah once you once you leave that email and it's pretty much saying nope you've pretty much decided that you want to send it yeah sorry about that yeah that was that was a good one I had never done that before so I didn't know but that's a good one to know yeah once it's sent and then you leave it it's pretty much going well you confirm that you don't want to undo it and it's gone poor poor Melinda oh and yeah see I couldn't even take it back in what I wanted to all right good so again that is undo send it's one of my favorites that I mean as soon as I open a new Gmail account it's one of the first things I do I change my messages to 100 and I change my undo to 30 seconds so I would encourage you to do that as well so let's see here all right relaxation break number two especially when you're in zoom a lot too I mean I don't I don't know if you've you've experienced this but man my shoulders start hunching and my back is like I need to straighten it out so just taking a couple seconds just to do that will help and your students uh the first time I started doing it with my students they kind of laughed like oh my gosh these are so weird and then now it's like at least a relaxation break relaxation break they really look forward to it now because it's kind of just their time to get out of the study mode or looking you know focusing on the the monitor or their phone especially students with their phones yeah they really need to take that time to like just take their eyes away from it and stop squinting and things all right let's get into contacts not these ones all right so if you are in google or you are in your gmail already you're going to go to the waffle that's on the right hand side top right hand side it's nine dots and you're going to let me move my zoom you're going to see all the different tools that are available most most of tools that are available for google and I don't know if you know this but you can rearrange these so that the ones that you use the most often are at the top so for example if you're looking at yours right now if you open your waffle contacts might be way down here okay and so you might have to scroll down a little bit to find it like contacts contacts oh here it is if you know that you're you might use contacts a little bit more than other things uh click and drag click and drag it and move it up to wherever you would like it so I use it quite a bit so I'm going to come up here okay so I use my drive a lot I use contacts I use classroom and calendar and photos I use these quite a bit more than these and I have other places and of course you can always go back to your new tabs and stuff and do the same thing but this is kind of like your quick fix okay so if you use your drive if you look for your drive a lot just put it up at the top along with anything you want and you can mix and match and move so let's just take like one minute go through your waffle go through um all these tools and kind of rearrange them the way you'd like what to use the most what do you not use the most things that you don't even you didn't even know that we're there you're like wow I didn't even know that um you know my business was here I don't even know what that is so put it down at the bottom google news if you like reading the news from google you could put it toward the top chat shopping you know so you can rearrange and then you can scroll down to there's a whole another section down here too so if there are more tools that you tend to use more than others shift them up that way when you open your waffle they're right there you don't have to scroll down for them okay and then another way to get to your contacts is if you're in your new tab you could just always type contacts and it'll go straight to your contacts so there's always multiple ways to get to the same place it just depends on how comfortable you feel some people like typing docs.new some people like going to file open you know it just everything has multiple ways which is really nice because if you don't remember how to do it one way there's always another way to get to it oh lisa I have a question sure since google has become so pervasive and it has everything what about protecting I always wonder you know people are putting so much on google I mean Alan everything so do you know much about who is that who has control over your info and and you know all these other entities surf to find out information and then post it right right yeah yeah the whole cookies thing is a really big deal right now I just forgot where I was but there was a big discussion about that about how you know business to sell your information you know like that's why when you search for something on amazon and the next thing you know on facebook you have like five advertisements for that exact same thing even though you know blah blah blah so far as security goes I don't know too much like deep deep into it but Melinda may have some information that might help you as far as yeah just security reasons and things I could talk to Melinda later so it doesn't oh I mean if we if Melinda has some like basic information that like could be beneficial for everybody I think that would be a good idea real quick google is as safe as any other email system it will be a little safer on a club than it is a pub I mean by default pub is public but you still have a sign on you still I would recommend you have two factor on whether your club or pub it doesn't matter but two factor is just an added layer of security so if you saw who if you use Microsoft hotmail it doesn't really matter it's as safe as every other email system so how do you turn on two factors oh that's a whole other workshop come to office hours on Tuesdays and Thursdays and we will show you how to do that thank you mm-hmm yeah that was a good question yeah I'm kind of Melinda shut your ears off plug your ears I'm not a big fan of the two factor even though I know I know that it's good for me and da da da but literally sometimes I just I can't have I can't waste the time I know I shouldn't say that but this is the truth it's just it's just another time it's just something else and and I have so many like passwords and things already like other things that I just it boggles my mind it stresses me out to have something like that so but I know but I know that it's a good thing and I know that if something bad happens to me it's my own fault which of these icons are the coolest it depends on what you mean by cool everybody has their own different you know their versions what do you think are the coolest um okay so the things that I use the most or you know the things that I think that are like you know used quite a bit drive yeah anytime that you you know anytime you want to look for something that's on your drive you could just click on that you can go you know you could be anywhere and then just click on the waffle and click on drive but again you can type in drive dot you know drive dot go dot com um I use if you use Google classroom I think by default you know when you open up the classroom is way down here but if you use your classroom quite a bit move it up the calendar if you use your calendar quite a bit have it up top so there's you know just really depends on you and your needs but I mean YouTube if you use YouTube a lot you know you can have YouTube up there maps you don't need Gmail because most likely you're probably in Gmail um yeah the things I don't use I don't use shopping I don't use Duo I uh our school uses Zoom we don't use Google Meet so I don't need to have that up at the top I rarely use Meet unless I'm it's with a colleague that I mean with another teacher that uses that um you know stuff down here I do use slides I do have this but I I just type it in I don't I don't usually um open it up that way and then don't forget if you do happen to if I'm in my email and I go to my waffle and I click on drive it will open up in a new window right next to where I was so that's really good it doesn't override so sometimes if you're in one thing and you use your bookmarks it will take the place of that tab that you were on and you're like hey wait a minute what happened to my email your new tab your bookmark that you just opened took the place of that tab but with google tools when you use the waffle it opens up a new tab right next to it okay so if I'm in my drive and I click on the waffle again and I say I want to know my contacts it's going to open up another tab right next to it with my contacts so I could just keep opening up uh tools right next to each other in my tabs so if you're not very comfortable you know working with multiple tabs that is another thing that might be kind of confusing and because now look I have I have google contacts here and I have google contacts here so I have it open twice do I need it no I can get rid of it I can just get rid of one of them so again and with tabs you can move them around yeah if my email was way over here and I don't like it like that I always like to have my email on the left I don't know why it's usually my first thing because I go to it a lot so I can take my tabs and I can click and drag I can click and drag my tabs across and now it's in an order that I like okay so my students were going to have a picnic at milescore park and so I had that map up for them okay so again that's just working with tabs which is a whole nother workshop again also anybody else have some questions I love it I love these uh I love this questions I love the inquiry what time is it oh lord time is ticking by so fast all right so your contacts page may look a little different between your pub and your club for the most part 99% same um your contacts page will look the same but your club your school will have what's called a directory and anybody within your agency with the same dot net will be in that directory you won't find that in the pub because there's no way okay so I'm going to open up my dot net account my school email I'm going to move you guys all right and I'm going to maximize this all right do you see my email with this is google and then a on the top yes great so I now know that I'm in my dot net account it tells me so right here alisa tacky uj at ggusd.net I am no longer in my gmail.com I'm in my school email account and if I go to my waffle see so here's my contacts are way down here and you know that's fine it doesn't really matter I can scroll down a little bit but if I wanted to I can move this back up here so it's a little bit closer and here is my contact page for my dot net my my school email and everything looks the same except for right here this is the directory and what it does is it's going to take a little while because we have so many employees everybody that has a dot net account a ggusd.net account is in this directory so I don't need to look call them up or hey what's your email a lot of times also school emails are very uh formula you know there's a formula it's usually like your first initial and your last name at blah blah blah blah but for me um my name was a little too long so it doesn't even have my eye it's alisa tacky uj at ggusd.us which drives me crazy because you know it's like why do some people have such a long email minus so short and cut off or if we have pfam and we have a lot of them it's going to be pfam number one pfam number two pfam 37 so you're going to have to know which pfam you want to send your email to so but that's the directory you'll see that in your club not your pub so just wanted to give you that information so let me all right so here we're back at the presentation and we are at the contacts page oops so here's the difference between the pub and the club all right so now we're going into contacts contacts versus other contacts if you go into your settings into your contacts page you will see you have a contacts at the top the very very top and then you will have other contacts way down here at the bottom okay the difference is is with the context list this is the one that you're you're pretty much creating it's your address book pretty much and other contacts down here is any person that you have sent an email to or replied to an email to uh I think if they sent you an email and replied to it they will go into your other contacts so not necessarily the same list you will probably have more other contacts than your contacts okay so you can designate anybody into your contacts list and that will be a little bit so if you're looking for somebody in your contacts and you click on contacts and you're like hey I don't see that person scroll down to other contacts and look for them there or you could just type their name in the search bar okay so I'm going to switch screens again I'm going to go to contacts so please go to your contacts page whether it's in your club or your pub and you will see the first one is contacts so I'm going to click on that so these are my contacts these are people this isn't my pub so I'm in my school email address so I don't have very many in my in my contacts list but if I come down here and I go to other contacts I'm going to have quite a bit more well actually I don't I have actually different people I have different people in my other contacts than I do in my contacts you can create a contact if you want somebody if you've never emailed them but you know that their email maybe you got their business card and you want to add them into your contacts so that next time you when you do email them they'll be in your address book you can do that and then when you go to I'm going to show you on my um sorry I'm going to switch my to my student emails all right and go to my contacts okay so here's my student email this is my school my student gmail account I have 39 contacts in my contact list I go down I see my other contacts okay and I have all of these other ones so this person I don't even know who it is but they're not in my regular contacts because they must have sent me an email at some point and um so they're in my other contacts my other contacts but they're not in my regular address book but I could put them there if I wanted to so here are my students and maybe some other people that I've emailed so here's this is my student my student my fake student account okay so here's frequently contacted so who do I send emails to the most it'll tell you here are labels and we'll talk about that in second you can print your contact lists and you can delete anybody on your contact list okay so take a look at your contact list and you know take a look the difference between your contacts and your other contacts and you should see a difference they probably won't be exactly the same I I see in my contact list in the other contacts there's a an email from adult ed uh but the district email and I'm wondering why that's in my contact other contact list maybe had maybe at one point you they just sent you an email to your gmail account or maybe you were in a a cc you know like maybe they didn't directly send you an email but maybe your gmail account was put into like a cc or bcc and so you would have gotten the email but you know had nothing to do with you or your whatnot you know and it's it's from whenever you created that account so it could be from just a long time ago as well yeah so yeah anytime if somebody accidentally put your gmail account instead of your school email address it would have gone to your gmail instead of your school or it could have gone to both they they didn't know which email to use so sometimes for us they'll put both of them they're like do you want your gmail or do you want your dot net because it depends on the access and things like that so they'll put it in both for us all right so settings for contacts is pretty easy if you go to settings remember settings for gmail very very involved there are so many things to do but if you go to your contacts in your I mean if you go to your settings in your contacts this is what you'll see it's short but sweet so you can just change a few things so you can go through your your settings and just customize it to the way you want do you want your contacts to be in alphabetical order by first name or do you want them to be in alphabetical order by last name do you want to change the language do you want the phone numbers so remember contacts isn't always just about email addresses you could have phone numbers in there as well especially if you sync your contacts you know your phone and your your email together sometimes you'll have phone numbers sometimes I only have phone numbers I don't have somebody's email address I just have their phone number so it'll have a bias phone number so luckily it's pretty easy with the contact list the settings all right so this is the other thing I wanted to show you this is these are labels this will help you organize your contacts and it will help you to create shortcuts for your emails this is one of those time savers that I use every single day so I want to show you so as far as organizing not very good I'm not very good at it you can see that I have you know I have a few labels but they're not all not all of my contacts have a label you know it just depends on the need so I have a label that says 2020 am which is my morning class 2020 pm which is my night class I had an o10 demo because I was just playing around and seeing about it and then I have one that says summer school because again I was just playing around with it but I could use it for summer school okay and I have create label oh I am and I have create label okay let me flip back to let me see what my next slide is real quick okay so here's my your welcome number two all right so let me switch back to my my other screen all right I'm going to go back to my contact list for my school I mean my students okay and we're going to create a shortcut this will say this is such a time saver I can't even tell you if you send the same people an email regularly maybe it's your team leadership or maybe it's your ESL teachers or maybe it's your you know your family if you're sending the the same email to a bunch of different people instead of typing each person individually you can make a label for them and you type in that label and boom everybody's email address comes up in one smart shot okay so we're going to go into our contacts we're going to go down and we're going to create a label create a label and you're going to name that label okay so I'm going to say um family oopsie family okay so I'm going to save that label and here it is it goes in alphabetical order and now I have a label that says family so anybody that I want to put in that label I'm just going to hover over their name and you can click on it click on him click on him click on her okay so these this is my family all right I come up here to the little label it says manage labels I click on the label and I designate them I designate which label do I want them to have you can have more than one too they can be in more than one so I'm going to put family and I there some of them are already in my morning class I'm just you know doing this as an example and I'm going to apply it and it's working working this is for contacts labeled family okay so let's go do that again so I created a label I created a oopsie I'm sorry I created a label I called it family and now I'm selecting I'm selecting people to put in that family label anybody I want I'm clicking on the label up at the top right here there's a little arrow this is managed labels and I select which label do I want I want them in my family and I apply it and it's working okay and again you can undo those I go back to my gmail now I'm ready to send an email so this is where Melinda gave me a really good advice I save my changes in contacts but it didn't necessarily change it didn't transfer over to my gmail yet so I want to refresh you'll see that little circle with an arrow refresh okay so my gmail has now refreshed I'm going to compose a new email now I had what seven people in my in my little thing I want to send them all I'm not going to start typing you know seven people's names I'm going to type in family and there it is I click on family all the emails are there one smart shot and then I can compose my email blah blah blah and I send them off to seven people in in just in a few seconds I didn't have to type in every single person's name even if I wanted if I wanted to add another person here oh I forgot so and so um Melinda m whole I could just type in m and all the people that have an m so I could just choose her and I'm like oh you know what I don't I just talked to that person they don't need the email I can delete it no problem you can still customize this for this particular email but anytime you start a new email and you type in the word fam or whatever your label is all of those email addresses will come will come onto that will come onto your section um this is what I was talking about also I'm going to trash this one real class I'm going to start a new one so when I this is exactly what I do every morning I send an email to my students I go to bcc I type in 2020 I choose am because it's my morning class and they're all my students and I send them their you know zoom link blah blah blah and nobody knows the wiser they they get their own email but they don't know that everybody else got an email too so that's exactly what I do every single morning I send an email and I put it in bcc just because I just you know I don't know if they want everybody else to know what their email address is it's not my decision so I really hope that that is one that you will take away from especially if there's somebody or if there's a group of people that you constantly send this in email to the same group of people put make a label for them add their email addresses in and then when you compose an email just start typing that label name and all of them will appear yes Anna oh no anybody have a question I thought I heard Anna Lisa we did have a question that came it came to me not to everybody um okay are you going to be showing and you don't have to are you going to be showing how to change the your icon you have your picture there how does that work yeah we have a few minutes let me let me just double check let me just double check my presentation see where we're at oh that look at that I was that thank you so yeah we're done um yeah I could totally let me sorry let me go back and get rid of zoom thank you for that do you so okay I'm I'm confused on which screen we're I'm sharing right now am I sharing my email still your gmail is up yeah okay great so uh this picture right here how to change this picture is that what the question was okay so um on your account if it has a letter it's usually the first letter it defaults as the first letter of whatever the name of the account is you can click on that and then right here you'll see a little camera and then you can upload a photo you can go to your photos just go to all your photos and then um you can you know upload a photo or change your photo anything you want and then that that's how you change it and then save it save your profile photo down here so again remember what account you're in too because if you have I mean if your photo is downloaded on your computer no problem you can do it but if your photo is in your google account like google photos you have to make sure that that photo is in that google photo account and not a different one so like if I had a google photo on my personal my hb1 then I wouldn't see it in my google photos for my uh lec at alisa dot I mean lec alisa tokiuchi so just you know it once you get into multiple accounts it you really have to be kind of focused on which account are you in and what do you want to do with it and that is starting with the avatar what account are you in what do you want to do in that account let me uh switch back to the presentation oops let me move my zoom all right welly so um how can someone delete all the emails from the same contact with one click oh um if you want to okay so if you want to okay let me go sorry I'm going to switch back over I'm sorry to switch you back and forth um that is such a good question okay so now you have all these emails from your x and you don't want them anymore and you're like one stop shop uh let's let's see here all right so you can search email for that particular person I'm just gonna pick one um I don't know I'm just gonna pick somebody Melinda M Holt all right I don't have that many but you can see the point you can put in somebody's name or like their you know address email address or whatever you'll see all their emails that come here I can select all and then I can delete them um good I know I'm sorry Melinda you're out but again it's all the emails from that particular page if there were more I have a hundred per page if there were 125 emails it's only going to do the ones from that first page first go to the second page and do it again and then just select all select the ones from that person and then delete delete all the same time so you don't have to go pick and choose and go click click click click click just put in that person's name and then even if like if I put in um for example if I just I'm gonna pick one of my students um so I put in her name but you can see other you know she's embedded in some of these other emails and I don't want to get rid of all of them I just want to get rid of some of them right I don't want to choose all I may just want to pick and choose the first few or you know certain ones that I want to get rid of so you still have a lot of flexibility um yet you can make it very efficient time efficient if you want next question yeah you mentioned you have more than one email address can you see all the emails together by just one login yeah unfortunately no yeah every login I mean I don't know if there is a way well yeah I mean I I can't okay let's see here um let me go back to my um that's a good question let me let me get rid of some of the stuff um I asked you Lisa did you do your slides on google slide um I actually did them on power point but I'm opening them I'm showing them presenting them in google slides why wouldn't you just create them on google slide um because that's a really good question and I know Melinda is like wearing her eyes right now because for OTAN we have to make sure that all of our presentations are accessible and it's easier to well it's more it's more important for OTAN for us to check to accessibility checks in power point than in google slides so I prefer google slides myself but we have templates that are we have OTAN templates that I have to use and they're in power point and so I have to create everything in power point but I just and I could present them in power point as well but I just I just choose to use google slides I don't know why that's a good question um so the other question about the email so um I think what she was asking was can you see multiple email addresses or email accounts at the same time yeah so if I click on of course I don't have it on this one yes and I don't do it this way but Melinda does so Melinda can you share your screen real quick and and show them how they you can see your different accounts uh hang on a minute let me close a few things because I've been busy working on other stuff and actually what you want me to show is not showing up so hang on yeah so if you have multiple accounts if you click on your avatar you'll see which account you're on right now and then you'll see um add account you can add one or you could add more than one and then they'll all start stacking up you know in a row can you see my screen yes okay so what Elisa just said I'm just going to go to google here's my avatar and I know this avatar I look at it first thing so I know that this is my pub and when I click on it I know that I'm that's the only account that is signed in so what she was saying is you add another account and then wouldn't that make life harder for somebody well if you need to have a demo accounts this is how you have to do it and it can it's just kind of like multiple tabs you know at the top of your screen multiple accounts I mean the more multiple anything you have you have to be a little bit more focused and know which account you're in and when you're you know it can get very tricky and if it's not something for you I wouldn't recommend it if you feel like you're pretty tech savvy and you're you can manage multiple things at the same time it's very convenient but yeah if it gets to be more of a burden than an asset don't do it this is two factor that is that does look like a headache to do well it's not though it's not it's not yeah I didn't mean to say that and I didn't mean to say that it's a headache it just it's a little bit time consuming for me but but for my my club account my school email we we have two factors so I have to do it anyways right so I can switch if I go to gmail right now there's gonna be anything in here because I don't where's gmail to right there nope you just passed it it's up at the top on the left yeah right there middle in the middle so I don't use this account that much this is a student account so here um I can tell I'm the student because I have my little raccoon tongue sticking out okay I changed the picture for each account and if I want to go to my gmail for my pub account I just click on that the tab stays open for the student so every time you click on another account you get a new tab that opens and then you can go between the tabs that way so it's not a headache it just it takes some getting used to you have to remember who am I yeah so if I go to compose a message to Elisa right now and say you're mean and blah blah blah blah I have to look at this avatar because she might not know who blink a binky is yeah I may not care so I have to I have to know who I am so that's I think I think that answered the question was there anything else let me yeah based on that Elisa and can I ask you this so I have gone I only have two accounts my club and my club I have added at my work my public account but is there a way to shut that one off when you're off work I mean as far as for some reason I'm getting messages appear on my phone when I'm only well I have access both on my phone as well yeah is there a way to close off one or the other so that you don't get it at a place you don't want to see it right yeah you sign out sign out of all your account when you sign out you're going to sign out of all your accounts that are listed in there and then just sign back in to the one account that you want okay thank you yeah as long as they both are open you're always going to see you know what you know the notifications or what not whatever you have settings on but once you sign out you'll sign out out of everything and then just sign in you know to your personal when you're off work just sign into your personal and then everything that's in your work you won't even see until you go back to work okay so it has to be an all or nothing Elisa yeah can you sign out of all devices through your Gmail I don't know why don't you can you share that with them for one minute sure I thought you know how to do it that's why I was probably I I don't think I do okay sorry okay so um let's say you're in I'm gonna blink a binky here boom um I'm not a good student Jennifer I know Melinda's probably taught us all the way down to your the end of your Gmail which I cannot see it because it's great it's so small you're gonna wow there's a little link that's all right fine here right here details last account activity two days ago so there's a little detail says way down at the bottom and you have to scroll all the way down there's no way to get around that so I'm going to click on details and then there's a little pop-up if you have pop-up blocker installed this won't work so uninstall it um right here it shows all the accounts that you have been or all the places that where you've been signed in and then and then there will be a sign out of all devices button right here this is my default account and I'm signed into chrome so it's not giving me that option but you should see it unless they've taken it away because that's what google does it waits until we're going to show something and then it says nope of course so you should see a button right here though that says sign out of all devices it'll sign out of everyone except the one that you're currently using I'm gonna stop and shut up now thank you well it is 2 31 and I just so appreciate you guys coming and I hope that you learned at least one thing that you could take away from whether it be the message or the undo send or the 100 messages per page or the contact list the labels you know if you can just practice one of those things I'd be so happy if you got all three of them that's even more wonderful I really just want to help you to to manage your time well and just little shortcuts that that I have found throughout the years that helped me as a teacher on Wednesday if you decide to come back I'm going to be working with templates which is amazing and some other fun things on Gmail so I appreciate it I hope everybody learned something if you have any questions you know please ask and if not have a wonderful wonderful day evaluation I have a question yes Gloria yes okay so I'm using every time I teach or every day I teach I use two different accounts because I'm not allowed to use my districting mail to create a google classroom and you know use all the google apps so but I have to use google meet so that I don't get confused because I was in every day I would have a lot of tabs open and then it would be confusing so I ended up creating two profiles versus you know instead of opening the two accounts at the same time I opened the two google profiles yeah to to two chrome accounts yes yeah that's C and that's what I do too and Melinda kind of frowns on that but for me if it works for you the way it works for me you know who's to say that it's not okay I prefer that I prefer that more it's less confusing me to out and and shift the message from one to the other yeah because if I'm not am I sharing what I don't know I'm sharing the OTAN screen right now yeah yeah um yeah so I mean so if anybody is not interested I mean thank you for coming and if you have to go I totally understand but if you want to listen real quick I'm just going to make this real fast um so if you see my I got I went back to I'm going to move my zoom so I'm back in my account so you can see my chrome account and my google account have the same avatar okay and and I like to keep it that way um when I'm here I don't have any other accounts here because for me I just get a lot I just do I get really confused so for my school that other gmail that I was showing you I created another chrome account with the another's you know so it's always the same I never have anything that's different and I know Melinda does she has a chrome account and then she has multiple google accounts and that totally works for her and many many other people it just for me it was easier to create more chrome accounts than google accounts I mean chrome accounts and then instead of one chrome account and many google accounts that but that's just me I just need to keep everything separated for myself and and I think that's what you were saying Gloria yeah I do the same thing Melinda does too yes when I'm teaching I'd rather have two separate uh google profiles yeah but when I'm doing anything else I can have more accounts open it's so fine yeah yeah I hear you yeah very nice thank you