 So I just let her know that I sent the issues. Ellen, are you there? Looks like you're muted. Go ahead and unmute Ellen. We can't hear you. Sorry about that. No, I don't know why I wasn't letting but it's okay now. So I apologize for making everyone wait. That was not my intent. No worries. Are we ready to get started? Yes, we are. Okay, great. It's nice to, whoops, we keep disappearing on me here. It's nice to see everyone want to welcome all the members of the committee and the staff. It's great. I think everyone knows each other, except I see Alan. I'm not sure people saw your face last time. Would you like to introduce yourself? Sure. Yeah. I'm Alan Alton. I'm the deputy finance director. Welcome. And then Sue, I don't know if people know you either. So if you could introduce yourself, that would be great. I'm Sue Gallagher. I've met some of you, but I know not all of you. I'm Sue Gallagher and I'm the city attorney and I was invited to attend today. Great. Thank you for being here. We want to thank everyone for being here. And again, I apologize for, I don't know what happened, but I'm sorry that I was late. It's nice to see all of you. So I need to call the meeting to order. So I'd like to ask the recording secretary to, for roll call, please. Thank you, chair Bailey. So chair Bailey. I'm here. Vice chair minor. Here. Member Hennett. Present. Member Atkinson. Here. Member Rotterman. Here. And member staff. Here. All right. Let the record show that all subcommittee members are present. Great. Thank you. Okay. So while I'm keeping, I have to remind you of, please keep your audio on mute unless they, you're speaking. Staff will remain muted until they need to speak. Also as members of the public join the meeting, you will be participating as an attendee. And your microphone and camera will be muted. Only today's panelists will be viewed during the meeting. today's agenda for privacy concerns the host will be renaming your viewable phone number to resident and I'll rename it yes so that people don't know your your phone number and then they will add the last four digits of your phone number. Let's see it's time for me to ask the recording secretary to explain how public comments will be heard at today's meeting. Thank you, chair Bailey. At each agenda item the item is presented the chair will ask for committee members comments and then open it up for a public comment. The host in zoom will be lowering all hands until public comment is open for the agenda item. Once the chair has called for the public comment the chair will announce for the public to raise their hand if they wish to speak on specific agenda item. If you're calling in to listen to the meeting audibly you can dial star nine to raise your hand. The host will then call in the public who have raised their hands. Public comments will be limited to three minutes and the timer will appear on the screen for the committee members and public to see. Once all live public comments have been heard the meeting host will read email submitted. If you provided a live public comment on an agenda item but also submitted an email your email comment will not be read during the meeting. Additionally there is one public comment period on today's agenda to speak on non-agenda matters which is item two. This is the time when any person may address the committee on matters not listed on the agenda and with that chair Bailey I'll turn it back over to you. You're muted. Sorry about that. We are now taking public comments on item two non-agenda matters. This is the time when any person may address the committee on matters that are not listed on the agenda. If you wish to make a comment via zoom please raise your hand. If you are dialing in via telephone please dial star nine to raise your hand. Do we have public people from the public that want to speak? I am seeing no hands raised. Okay great. No emails were received either. Okay so do we need to read all the instructions about what to do or shall we just move on to approval of the minutes? Approval of the minutes. Okay. Approval of the minutes. We need someone to make a motion for the approval of the minutes from the meeting that was held on April 28th. Do we have someone on the committee to do that? So moved. Mark. I second. Great. Thank you. And now we. All in favor. Thank you. All in favor. Say aye. Aye. And those not in favor anyone? Thank you. Thanks a bit for reminding me. Okay let's move on now to item 4.1. The title of 4.1 is the fiscal year 2021-22 measure program budget to review and approve by motion measure program budgets for fiscal year 2021-22. My understanding always so we're going to hear from the city attorney first. Is that right? That's correct. And thank you. Thank you for those that invited me. And I'm here because I just I understand that there have been some questions raised about the committee's role in reviewing the measure O budget. I did send an email that lays all this out but I only sent it about a half an hour ago so I apologize for that late timing. So I'll walk through it if that's acceptable to the chair. So as you're I'm sure aware the subcommittee the oversight committee was established pursuant to measure O itself to section 3-26120 that's I'm sure the section that everyone focuses on that includes the expenditure plan and other provisions. So the language of that section is what defines the scope of your role as you review the budget. And that section does give the committee three responsibilities, three areas of authority. The first and really from my perspective the most important is to ensure compliance with the expenditure plan that's set forth in measure O. So as you know and give a little bit of background first and then go into what the committee's role is. Measure O of course is a special tax. It was enacted pursuant to state law, received voter approval both in the original form and with the amendment in 2016. And by state law any special tax measure must include an expenditure plan that defines what the specific purposes of the tax is. So it states the expenditure plan will state the very specifically the authorize the authorized uses of the tax proceeds and that's again by the government code and the tax and revenue code. And by state law use of the tax proceeds is limited to those uses and purposes that are set forth in the expenditure plan. For measure O the expenditure plan is set forth in paragraphs A through E of section 3-26120 and those provisions I know you're all very familiar with paragraph A that sets forth the permissible uses of the tax proceeds. It identifies five categories for police, four categories for fire and four categories for gang prevention and youth programs. And paragraph B sets forth the percentage allocations, 40% for police, 40% for fire and 20% for the gang prevention and youth programs. And then paragraph C through E provides some specifics under specific circumstances, how much can be spent for what purpose. So that's the expenditure plan. So paragraph H which establishes the Citizens Oversight Committee, it states that the establishment is for the purpose of the committee annually reviewing the expenditures and appropriations of tax revenues to ensure that all such revenues are spent or appropriated for the purposes and uses set forth in paragraph A in accordance with allocation percentages set forth in paragraph B and is specifically authorized in paragraph C, D and E. So again that's the expenditure plan. So your responsibility under that provision is to ensure that the city's expenditures as proposed in the budget stay within the parameters of the expenditure plan. Again, a paragraph A through E. And in undertaking that review, you are acting really in an enforcement capacity, enforcement role, you're ensuring that the directives that are set forth and measure are honored. And in this task, you do not have a policy role and you don't have authority to modify the elements that are set forth in the expenditure plan. And when I say no authority to modify either to broaden those certainly couldn't broaden them to allow tax revenues to be tax proceeds to be spent for other purposes, nor can you narrow them. So nor can you say no city you can only spend the tax proceeds for X, Y and Z and not for the other categories that are listed in the expenditure plan. I recognize that this limit that this is really you're making sure that the measure is being honored that that may be frustrating to some. But I really want to emphasize that this is key for accountability to the voters and to the general public. The existence in this work by this committee assures voters that their wishes as was demonstrated in their support for the measure that those wishes are respected. And that in adoption of a special tax measure that's often very critical that the voters have confidence that what they have voted on in fact will be respected and honored going forward. So really for indeed for this exact reason, most special tax measures across the state include an element of a citizen's citizen oversight committee or citizen oversight commission. It's very, very common, very traditional to have that included. So that's one of the three areas of authority for the committee. The second is to issue the annual report on expenditures and appropriation. Again, this is another important tool to ensure accountability for the voters and the general public and make sure that the the requirements and boundaries of the measure are being honored. And then there's a third category, which is third authority in that paragraph H, which is that the committee approach shall undertake such additional duties as the council may designate. So this is where there's flexibility for the committee. I'm not aware at this point, I'm not aware that the council has taken that action or taken any action to give you additional responsibilities or additional tasks or additional responsibilities. But that is expressly authorized by measure O. So the council could always take that on and ask for you to provide advice on things or take any other action that it desires. So I'm happy to answer any questions or hear any concerns or respond. No questions. Concerns you want to share? Anyone on the committee? Now's your chance. I appreciate you breaking that down and especially the honing in on the paragraph H and the flexibility about what this committee could potentially be, because I think if that's some of what was starting to come up in the conversation in the last time and that maybe there's some possibility there for there to be more responsibility here. So anyway, thank you for talking us through that. Yeah, I have a question. Thank you for that great presentation. I wanted to ask in your opinion if you know an organization is receiving funds and they're currently being like have been under investigation for you know abuses of certain types by the city council and have been you know you know and investigations come out and you know faults on multiple you know systems have been found. How does how do committees usually react to for example for organizations getting funding and you know things come to light and it's you know what how do things move you know after when things come to light like things of that nature you know like you know like almost I think you understand my plan right like if a nonprofit is being funded things come out about the nonprofit but funding has already been set. How did the committee how do committees usually act? For an oversight committee it is it is fairly limited again unless the council takes takes action. If the if an expenditure would be unlawful I would think that the committee could would raise those concerns but the particularly as you're reviewing the budget right now you're looking forward and are these are these does this budget comply with the expenditure plan of measure O and and that's kind of the limit. In order to address if there are broader concerns I'm of course very familiar with the concerns regarding police and the different reforms that are going on and in connection with police. If the if there was a desire to change what measure O provides that would require a vote of of the electorate so what would have to happen would be if if those percentages wanted to be changed if you wanted to refine how the and when I say you I I mean not necessarily the committee but as individuals if you wanted we're interested in reshaping what the expenditure plan provides that would require going placing a measure on the ballot to revise revise those provisions and then it would be subject to the vote and if it passed that would then substitute for the existing measure O. Okay a follow-up question I wanted to ask is yeah just for example if there was so for example if we were funding an organization right they're in their expenditure plan and they're found to you know abuses have been found right and filed are you saying that that there there isn't some type of because you know for example you know an organization bad things are found out would the monies they would still be receiving them the the funding because it's in that plan even though that organization has been found for like you know unlawful behavior and things like that they wouldn't they would still get the money that is that is not the role of the of the oversight committee that would be the role of the city council as it approves the budget if it learned that well the the city council is the one that decides where the budget you know decides ultimately how the budget is constructed where the monies are allocated within the budget your role is just to make sure that the categories of expenditures match up with the categories of the expenditures that are allowable under the under the measure O. Again if you wanted to change that that would require a ballot measure and passage passage of that by the voters but again your what you are certifying is yes these these this proposed budget does align with the provisions of measure O and I I do want to emphasize again it's a very important role I think it feels to some like well you know so that's all we're doing is just acknowledging that it's in compliance with the measure we really want to do something more again maybe the council could authorize you to do more but I will say I've worked with other oversight committees and have seen examples of where budget proposals have come in that have gone beyond what what is provided in the special tax expenditure plan and so those have been caught and and reigned in by oversight committees in other in other settings not the measure O committee per se but in others that I've worked with so it is an important role okay nice thank you that clears up some things and I mean and I'm sorry I'm speaking an example but I think you know I might as well just speak since we're on the committee you know I did raise this question about the police department because you know as you know they're they've currently I don't know if other members on the committee are aware but they were you know the city council did initiate an investigation on human rights abuses by an outside agency and the police army was found at faults on multiple levels of certain abuses you know it's online public information and much of that has been tied to you know a lack of a police auditor for the last couple years that hasn't been hired and just certain racial bias trainings that are only occurring every two years so Ms. Galgar I want to ask you it would it be in our direction to say that you know we understand the expenditure plan but pass this choice to the city council to decide if we feel as though you know an organization is not uh even though they're in the plan and it is legal we don't feel that they are fit to continue that responsibility of carrying out the duties that were originally produced in this measure oh ordinance uh not as a committee you're certainly free as individuals to express your concerns to the council but as a committee your responsibility is simply to ensure that with respect to the police they are not receiving more than 40 of the allocate of the tax proceeds and that those are the the tax proceeds are being allocated to either the police patrol services police traffic control services and so forth down those five categories as long as what's being proposed going forward is within for for this coming year is within those five categories and is within the the 40 percent that is where your responsibility ends again as individuals you're free to express to the council your your concerns and your preference as to the police department budget but that is the decisions on the police budget are within the authority and discretion of the council itself and okay but if we vote no it will go to the city council to decide if you vote no on the on the on the budget what you would be saying to council would be this budget does not comply with either the 40 limit or the game convention youth services yeah right it does not comply with with uh any does not fall into the categories uh that are listed in measure o but it's really just to ensure compliance with measure o kind of within those categories how that gets spent that's within uh the council's discretion um okay again as individuals you're free to speak to council of your concerns so committee member in it right am I saying your name name correctly yes good you'll have an opportunity and all of us have an opportunity when this is taken to city council to make public comments and that is a great time you'll have you can say what is on your mind and what your concerns are to the city council at that time and so it's not like you're going to be silenced in any way it's just that's the process in this at this time for you to say what your concerns are yeah but if we approve it now though the city council will not they can't override our decision we don't they are we don't get to approve we can make a recommendation basically is what I understand is that we make a recommendation to the city council that yes the budget should be approved or we don't either way but um they make they're ultimately the ones to make the decision right and I would and I would clarify that that you're what you are saying yes or no to is yes the expenditures that are listed uh in the budget all fall within the expenditures that are allowable under measure oh that's the extent of what your message is uh to the council um it is not beyond that in terms of what as individuals you might prefer one one way or another or that you have concerns um it it is the role of this committee at this point absent further action by the council um is is somewhat limited and again it's just to make sure um that the budget that's being proposed uh does not step outside the the the boundaries of what are allowable uh expenditures under measure oh okay thank you thanks were there any more questions for our city attorney okay then I think the next is there a presentation Alan that happens next and I'll mention that I will stay in the meeting but I will go ahead and mute my video but I'm here if there are any questions thank you very much so I believe uh what we have is I see that we broke it up into two presentations so the first presentation was merely the same one that we saw before of all the budget programs and uh I would I would submit that that uh that we move forward with that or without that one since that's already been seen by the committee and moved to the second one which is the uh specific to police which goes into uh the reductions that they've uh made as part of this budget okay great so could we hear from the police department then please good afternoon chair Bailey and members of the oversight committee Rainer Navarro chief of police um I'm not sure if we're on the same I think we are um if you go to the next slide please okay great I just want to make sure we have the same um the the same uh slide deck going on so uh thank you for having us again today uh we you know we spoke back in I believe April and um there were some questions that were raised for the police department and so since that last meeting I've had the opportunity to speak with a few of the community members uh who had some questions related to general public safety operations and uh and how we um how we operate within the police department uh some of the questions uh that I did I recall uh from the oversight committee included uh you know the police police department's community engagement strategies in general and how measure o has assisted us in the past and also uh general questions on about how measure o is used in conjunction with the rest of our budget and our training so as you know measure o when it was voted in the revenue for the police department uh was used to enhance police services by adding staff uh to offer direct services uh with uh calls for service and and and whatnot um with uh with the reduction of measure o revenue uh there has been a significant impact on our community policing events and public safety services and so uh this slide here shows you uh basically two areas that we have seen a drop and and part of this is measure o part of it is not but I think what's important um is is that you look at both you know there were some questions about how do we work both within the general budget measure o and how does it work together um and what we've seen over the last a few years is that the cities have had the city has had a significant uh budget issue and uh with COVID uh hitting us last year uh that really impacted the the measure o tax revenue so but to get a really good understanding of what we're not able to do from a community engagement standpoint I've got to go back a year and um we had to deal with some staffing shortages uh back in uh early 2020 late 2019 early 2020 and at that time uh because of the staffing shortages and patrol uh we had to temporarily disband our gang unit um and uh we reallocated uh those detect those those detectives back to patrol and um a few of them went over to our violent crimes team um who was um which was um suffering as short as also uh with that reduction our gang unit uh they were basically our uh they were our go-to team um not only for the investigative purposes uh related to gang gang violence but they also had a big piece of community engagement so they were our main team that would go and do the night walks over on west steel lane or I'm sorry uh west ninth street uh annually when we would uh when the violence prevention partnership would put those put their um uh violence prevention weeks um on an annual basis and so our team would go out there walk with the kids and the families uh around the around the block uh our gang unit would also provide instruction to non-profit uh entities uh community members and youth during the annual seminars that they would uh that would be put on through the violence prevention partnership uh they would uh they would put on uh barbecues uh over at west ninth street and they also taught a curriculum to fifth graders called the gang reduction education and training program and uh with the with the disbanding of the gang unit we no longer do uh those particular um um community engagement pieces uh then uh jump forward to this year uh this one directly is related to uh measure row uh our SRO program uh has been eliminated and that is largely due to the revenue um the revenue reduction and the decisions by the schools to initially suspend the program last year and then put a pause on uh on moving forward uh so the school resource officers they also uh did a lot of uh community engagement interaction for our department they were our lead officers when uh we we did all the school events so they would do um they would do community engagement uh they would do assist in um some of the uh school um uh like school meetings and and uh um uh they would do uh they would be the first ones to go to some of the sporting events uh they also taught the great program in the uh in the fifth grade uh fifth grade classes uh for both the Santa Rosa City Schools and the Rosen School District and uh they also uh handled the every 15 minutes which was rotated from one high school to another every year so they took on uh the large piece of organizing that and working with the kids not only for the day event but also for the um there was a night retreat that the kids would do uh so we are no longer doing any of those programs uh because of the reduction and elimination of the SRO program uh and and again they're they were um these two teams were uh core responses and efforts uh to uh some of our violence reduction and uh interacting and referring kids and families uh or youths and families to excuse me to our referral process next slide please excuse sorry about that uh so the um these are some of the community engagement uh efforts that we are continuing to do uh we still have a motor unit and um they do a lot of community engagement uh some of the things that they do they work with our schools they will do bike rodeos um they'll do uh they'll assist with walk to school events at the beginning of the year uh our our teams uh we created a community engagement team which is a collateral position so we have about 14 staff members both sworn and civilian who are um uh working as a as a on a collateral basis to assist with community engagement efforts so they're not full-time they're still doing their full-time duties such as a patrol officer or community service officer or dispatcher but um if they um if we can find the time to uh reallocate them or if there's uh you know if we have the possibility of overtime uh we will pull a few of them to do some community engagement efforts as we move forward uh some of the things that we've done is a coffee with a cop that has been on pause for the for COVID we're hoping to reestablish that in the fall uh we're also looking at doing additional community listening sessions this is something that we did about two years ago uh we did several community empowerment uh meetings this last year and i'm working with our office of community engagement to evaluate how we can uh work with uh doing more listening sessions uh in in the in the future as we start opening things up we're also we also just started our chief's community ambassador team i call it secat and uh that team is i'm hoping will help us with some of these listening sessions uh we've actually just had our first meeting and we discuss uh policies uh they provide feedback on policies i'm hoping they again we can meet with community members and do larger meetings in the community with them so uh they are they'll be going through our uh community police experience which will happen very soon and then we also have with that community police experience not only do we have a main experience that we do but we also do a youth engagement experience and a spanish one which we've we are trying to continue although our school resource officers were uh the the main liaisons to put those those programs on we still want to continue those uh some of the other things that we still have opportunities to do are to mentor youth uh we we do have uh we're working with uh rosen school district and we've talked about uh finding just trying to find volunteers within the police department to be mentors for some of their students uh next slide please so this is uh the same slide that you saw last time we met uh this is a uh basically uh a snapshot of our uh our measurable budget uh again our revenue was reduced this year due to the pandemic and it remains very uncertain for the future and so uh what we did was we eliminated three officer positions directly from the sRO program and um you see the um the salaries equaled about five hundred five hundred forty thousand dollars uh with the other reductions and then there were some additions in uh or increase for services and supplies uh it's about four hundred and eighty seven thousand dollar reduction for the uh the measure o our measure o budget this year uh next slide there was a few questions about how our budget um related to our overall general fund and so we put this slide together just to give you a really quick kind of a snapshot uh our general fund is about 94 percent of our total budget and our measure o is about six percent so it's a very small percentage um our um our general budget or our general fund uh really pays for the rest of our staff uh our um issues with uh facilities equipment and training and our measure o is directly uh related to the 16 positions and uh a measure o facility that we have downtown when it comes to training we use uh or our measure o pays for the salaries uh for the officers when they attend these trainings uh but the trainings are um all trainings that we provide we do have a um a training fund um that it comes out of our general fund and that's how we pay uh for our general which our general training which includes uh uh investigative and perishable skills crisis intervention procedural justice and implicit bias training uh uh crisis communications first aid and cpr and uh cultural diversity training in fact we have a grant that we're working on to try to um uh to uh uh bring on new cultural diversity training um by the end of the year uh next slide please so this is another slide that you had seen uh at the prior meeting this is just a reminder of where our positions are are and how it's allocated uh there's 16 positions uh 11 of those are sworn so we have a lieutenant a sergeant nine officers uh we have three other uh civilians that are in the field that uh they go to uh what we call the you know non-suspic calls uh burglaries uh you know traffic accidents that sort of thing and then we have a communication dispatcher and a records technician who um uh handles uh some of the internal support services for the police department uh next slide please and again uh based on the questions that were um asked and uh some of the uh the the input uh we wanted to give you a snapshot of what our staffing looks like um as it relates to our general fund in mezzarro so uh we have 235 uh general fund positions and 16 mezzarro uh total of 251 positions to to give you a an idea of what that looks like over the years and kind of in how we've how we've used mezzarro uh in 2006 we had 190 sworn officers and 91 civilian staff uh that was about 281 I think it's 281 if I'm doing the math right uh total staff members we've uh have gone down significantly from uh since then uh since 2018 we have lost a total of 15 and a half positions seven sworn and eight and a half civilian positions uh due to budget reductions uh and then this year uh part of the part of the reductions that we are seeing are the three mezzarro uh SROs uh that are um that have to be reduced due to the revenue uh revenue cuts uh in 2006 we were responding to about 130 thousand calls for service uh now we're responding to over 140 thousand calls for service so uh we are staying very busy uh we're using mezzarro to uh to uh to to um provide uh direct uh direct uh service uh in the area of our patrol teams our downtown enforcement team and our traffic unit um uh as they uh continued to address calls for service in the field and uh next slide please and so that's uh that's the end of our pre presentation again what I tried to do was put together a few slides to try to answer some of the questions um and uh and input uh from the uh the the two uh uh committee members who met with me and then some of the information that came from the last meeting so I hope that clarifies it a little bit on what we do and how it's kind of um how we use it along with our general fund and I'm happy to answer any questions and I see my uh um administrative assist um uh services officer Pam Lawrence is also on the call too uh thank you oh yeah I have a question uh do you mind whoever's doing the slides do you mind going in a slide that have the youth experience some of the gang prevention and youth services come on that slide yes give us just a moment we're pulling it up thank you the ones that we're not doing anymore sir or the ones that we are the ones that you are doing uh that would be slide four awesome great um I wanted to ask uh so what we're looking at this this is pretty much this is the uh kind of gang prevention and intervention that the police department is taking part in right here what I'm looking at no um so I think maybe one of the things to clarify is um so I was asked based on based on my recollection of the questions um I was asked to give an idea of what we do in community engagement in general um some of these do play a part in in um with with gang uh and violence prevention uh but uh uh gang gang reduction and gang intervention I think that falls more under the recreation and parks piece of it uh it does play a part for um for us uh when we do gang enforcement um this is not enforcement this is community engagement so based on my feedback uh after our discussion uh it was my understanding uh there there was some interest in hearing what in general do we do and what are we continuing to try to do even with the reduction of measure row and so these play into um you know some of these are uh traffic related bike rodeos and walk to school events our traffic team which uh several of them are measure row funded they take a part in that um our measure row officers and staff uh they do take part in coffee with a cop in our community listening sessions they are school resource officers they used to do uh the Cinco de Mayo booth uh we're committed to continue working um and providing staff to go out to those events when they when they come up and so this is more about how measure row helps us continue to do community engagement activities right and then could you speak more to that youth Spanish and community experience sure so the community police experience it used to be called the citizens police academy we wanted to take the the term uh citizen out of it uh because we felt that it was we didn't want it to um deter anybody um or discourage anybody from signing up so uh we have uh it's about an eight week class that we do it's it's one uh one week or one day a week for eight weeks I know a committee member member that minor has done it and it basically provides an overview of the our police department operations and what we do in different areas so it goes over both patrol investigations dispatch community events records and you know it gives you a broad overview what the police department does and so what we also did was we had about a five week program for youth so people in high school 16 17 18 years old we've actually condensed that into a one week program so it's five days for one week and then we also have a Spanish program that we do we try to do it once a year and it's for Spanish speaking uh community members and the last time we did it we partnered with the rosin school district and we did it over at the rosin high school our rosin university prep and we put it on and I believe it was a four week program where uh they got the same information and it was in Spanish okay thank you thank you thank you chief Navarro really appreciate the presentation we didn't have every the other departments do their presentation again because there was no issue with those so I think it's time now we can uh need to call for a vote or a motion I'm sorry motion to approve the measure row budget for 2021-22 oh could I could I add some just my my my feedback before we go into the vote sure yeah I think uh I wanted to say to the other committee members I think that even though we I guess it is up to the city council to decide I do still think from Ms Ms Gallagher's explanation in regards to uh making sure that the directive and measure oh is is still being uh is still being enforced plus the making sure that the expenditures are uh legal I still uh with measure oh definitely with the uh for the folks that were around you know when it was passed and it's in its mission really in regards to that gang prevention and intervention as you all know people that live in Santa Rosa we've had I mean you know if people pay attention to the news we've had a lot of quote-unquote gang affiliated shootings and and you know in altercations and uh you know and some of them have you know ended up very violent you know and uh it's the beginning of the summer you know and as we all know um I think uh we we have a burden that we need to feel because this is this was definitely this measure oh was really you know was looked at as a godsend to decrease our gang prevention I mean decrease our gang affiliations and violence that's happening in our cities particularly amongst our youth and you know I had an opportunity to go speak to someone that is like a case manager that's paid through measure oh and you know for folks out there on the case managers they they go and work with young people to possibly give them work experience opportunities internships you know individuals that live in certain quote-unquote gang prevalent areas and you know maybe uh you know uh could be affected by by violence that has occurred in the past but he's told me that much of their resources have dwindled you know due to decrease in funding and uh I think uh it just really behooves us to really possibly even see if city council can make a decision on on this funding because I you know I'm from with this discussion I'm still I'm still you know just gonna I'm gonna give my name vote because I don't believe that the things that I've heard today really uh you know answer my true questions in regards to how is the police department using their funds that's funding you know 16 salary salaried individuals to to to uh you know aggressively trying to reduce uh you know our quote-unquote gang affiliated youth and providing them opportunities of engagement to really stay away from the streets and not engage in violence so and I definitely think that we should you know really take this vote seriously and maybe in the future maybe just not now just really uh understanding how much power we do have being on this committee to really decide what opportunities do we want the most vulnerable of our community members to have and uh I don't think we're doing it now I definitely think that that us just voting real quick after hearing someone's presentation is not we're not doing uh what our community really needs us to do so I just wanted to say that Spiel. Okay well I appreciate your comments and um I think it's no one else has a comment to make I think it's it's time then we need to make a vote and I hope that you'll take your comments to City Council. Motion to approve. Can we have a second? I had a really quick comment before we vote and I'm sorry I had my hand raised I just wanted to say sorry about no worries I just wanted to say hopefully with the pandemic going away that the money comes back into the fund and that some of these things that are currently missing I'm hoping that they will be able to continue because they're very valuable to the committee as a whole and so as the funding comes back and I encourage everyone and one of us in the committee to go take a look at what is funded through Measure O with all the different departments. Once you see those particular agencies and talk to those particular groups of people you'll find out more about what's actually housed under Measure O and what is actually out here for the public that is free resources that is out here for the public so I encourage every one of us to take the time to go look at those that is out here currently and as far as if there is no I see there's a hand my vote is yes for passage of Measure O I see soon hand. I just wanted to suggest do you want to take public comment before taking a vote it's typically not done but we can do that I mean if we have never done that before we usually take public comment after but after your vote yeah it is a better practice under the Brown Act to take the public comment before the vote do we have public that would like to do that thank you thank you a countdown timer will appear for the convenience of the speaker and viewers the first speaker will be acknowledged and invited to speak if you wish to speak please raise your hand over zoom if you're dialing from a telephone please dial 9 star to raise your hand we received no emails regarding 4.1 and I see no hands raised there's a panelist manza everyone I just I wanted to address kind of what Elias am I pronouncing it right Elias yeah I think he's I mean are there's no way to measure measure oh right I mean how do you I think the root of it is what you're alluding to is how do we measure the progress of measure all is that kind of what you're alluding to Elliott Elias yeah yeah definitely and how you know yeah well yeah and yes how do you measure measure how effective this you know the funding has been it can someone Ellen Chief Chief Navarro someone who's uh you've had someone who's uh spent more time uh on the on the on the on the on this committee or who was there initially with the measure open can someone uh provide us with you know an explanation of how we measure measure all in terms of effectiveness I can I can try to give you a quick anecdotal I don't have any information with me at this time I do know that we did go through a period of we have gone through a period of violence reduction and gang reduction for several years I think that I think us as a city has been very successful in in using the what at first was the mayor's game prevention task force to what is now the violence prevention front violence prevention partnership and in the roles that they play several years ago they went to a more of a health model rather than just gangs and to continue to to to continue their efforts because there was a realization that there was more you know violence violence impacted more than just youth and gangs but we did the only reason they were able to make that step is because we had we had had such a success in the area of gangs and um you know it's uh we're still you know we're seeing uh we're seeing an uptick we you know gangs hasn't gone away but there has been some tremendous work that's been done in the community and with the work of of nonprofits the and you know the the violence prevention partnership which we are a part of the police department is a part of and um you know we've worked very closely for uh for several years some of the things that we created in the past have been uh uh crisis teams who you know when there's a shooting and we're investigating it uh what we've seen it's been very helpful to have a nonprofits who are available to go out after the shooting and deal with the trauma of the of the community and so I think that's where we've really seen some of the tremendous efforts and it's been a model uh for us to move into some of the other areas of uh some of the social issues that we're having in fact I think that we're modeling some of our homeless issues and how we address it based on what we've done uh on in uh in violence prevention so it's more anecdotal and I can just tell you from my experience because um I was part of this as a as a gang detective in the early 2000s a gang sergeant um and then now as uh and then lieutenant captain and now the chief and so I've seen it on different levels and I think it's I think it has worked but I don't have all of the uh the all the actual raw data uh to provide you information on we're just a component of it sir you said raw data but what what what type of data again I think we've seen um we've seen over the years uh we have seen violence go down and so I think that was I think a big part of that is um the the work that we've done with our uh with our stakeholders so again I don't have that with me um but I know we had several years where things were starting to go down so um I think it was very helpful I wanted to ask Bob a question on that but with that data how do we know it's connected to measure oh so um I think that so we work very closely again with the violence prevention partnership I think that's something that you know they'll they put out reports and um uh I think I'm not sure if it's annually um and this might be a better question for uh one of the other members but um you know we uh um there's a um there's a strategic plan for the balance prevention partnership and they do updates and they have to provide information because of the grants that they that are that are given out to the nonprofits so I that's and again I can't that's that's really all the information that I have I got you for sure so you don't have any numbers specifically that the police department specifically with measure oh funding has lowered you know I guess quote unquote gang violence or inter things that's sure well we uh so we used to we used to uh um you know we have we have data on arrests we have data data on citations the things that we haven't done really well is to keep data on all the community engagement that we've done and those are some of the things that we've learned over this last year that we want to do better at and so that's something that we want to do uh we have we have some general data about community uh community engagement but um it's it's a little bit harder to kind of kind of identify and interpret so we're trying to do a better job there um can I just jump in really quick is anybody in the zoom that is from the partnership that can talk about the portrait that we have that comes out every couple years that's where the data is um they work with the police department they do a collaboration and then they put out this report and they talk about the reductions how many um people they've helped them uh measure old funds so that's where a lot of that data lies so is there anybody from the partnership uh I see geraldine uh believe she might be able to answer that I'd like to jump in with a procedural question first sorry interrupt after our last meeting I I tried to do a little bit of legwork and figure out what these what the rules of order are um so what we're discussing now isn't on the agenda and there's a motion to approve um I defer to to ellen and to a vet in a zoo but I or is our conversation sort of going out of bounds here just from a procedural standpoint that's a good question is there city attorneys still on I mean if someone asks the question like manza did I think that you know he's asking this question because he needs clarification before he votes so I can make a motion to not vote so he can have his answer question if or anybody else has more but I don't think you know really I to go ahead sure if I may um I do think you're you're getting a little far from the agenda item but again to the extent that the questions relate specifically to the vote on approval on confirmation of the budget that is allowable but to get too far into discussion of of the details you are exactly right that that would be beyond the scope of the agenda item thank you good question if I can make a quick suggestion I think um the partners the policy teams Magali maybe you can tell me tell them or not but I think they are public so they can go um those can be attended to get more information on the partnership uh yes and also um I would love to offer myself as a resource of someone to have a conversation with with in terms of violence prevention partnership um my my name is Magali Davis and I'm the director of community engagement I also oversee the violence prevention partnership and um we are really focusing on we have Geraldine here from our team as well we're really focusing on this year and moving forward being more intentional about community input with our scorecard that's going to be coming out hopefully by the end of this year that is where we really need community input and and um there's the scorecard that came out I believe had information on there from 2012 I and um it is a bit outdated and but I think what's important to note now is that the violence we're seeing in our community may not be exactly the same violence that we were seeing you know 2012 and we really need to update our scorecard to reflect the uptake and domestic violence uh the uptake in in other violence related to inequities in our community so um you know I would offer I'm gonna leave my my email my contact information in the chat box I don't know if that's like a feature on here yeah and if you could please um contact me I would love to discuss more about how we want to take uh this violence prevention partnership and make it really more about what community needs are and focusing on the nonprofits that are able to do the direct services and and um creating sort of that bridge and also working with our our police department on you know the areas that that are more pertaining to safety as you know infrastructure or safety as these other issues and also talk to you more about the community empowerment plan which where we talked a lot to community and actually I think you may have participated in one of our sessions with us um you know if I remember correctly but yeah I would love to talk more about you know how violence prevention would like to get some real estate in in community in those ways moving forward thank you Magali so where are we I think we're back at the motion that was made is that right yes okay so we have a motion by mark and do we have a second on that motion I second okay and then we need to vote so um who the gays and the nays so let's start with um who votes yes on the I'm sorry I've gotten lost to where we are on the agenda okay chair bailey I can go ahead and call a vote and after your name is called if you would just state your vote that would be appreciated so I'll start with uh chair bailey yes vice chair minor yes member henneth nay member atkinson yes member staff yeah and member rodamol abstain actually all right let the vote recall that uh that passes with four yeses and member rodamol abstaining chair bailey it looks like you're muted yeah sorry I thought I unmuted myself um so now we go down to item 4.2 the proposed implementation plan plan and um we need to review and approve by motion the implementation plan is there a presentation now yes we do have three brief slides um and I can give a very quick overview of those uh we we part of measure o and the expenditure plan is that we uh way back when measure o was started we created an implementation plan as was required by the um uh by the ordinance it's a little bit of a misnomer now to call it that since we implemented measure o spending almost 20 years ago but um but this is what it is and what we what we do each year is we lay out what the budget is and and and the implementation plan and the expenditures are tied directly uh uh from the budget into this plan um and the plan also shows subsequent years which are projections uh so what what is is at play so every year the committee would need to approve the implementation plan that goes along with uh uh the budget now in in many cases if there are no changes to the plan in other words if if uh uh positions or equipment or anything else stays the same then there's no need to change the plan and there's no need to vote on it but this year because the police department did need to eliminate three uh police officers that resulted in a change in their implementation plan and as such the committee uh uh will uh uh vote on that and essentially what you're voting on is that a the the uh uh just like the budget that uh that these services and supplies and and personnel costs fall within the expenditures uh of the plan which they do um and you're meanly mostly just telling the council that we are moving from uh 19 officers where they were before to 16 which is what uh or 16 ftd total in measure o which is what's going today so that is it there was no uh we have the the police plan up now there were no changes to the other ones uh you can look at those they're right here for your viewing and they were part of uh the agenda packet as well so with that if anyone has any questions i'm more than happy to ask or answer them if i can thank you alan appreciate that no questions i see that monza has his hand raised this is with regards to the to the annual report i'm just uh wondering if we can include more detail uh the um the accomplishments that uh that uh the coffee with the cop you know that those types of things i wonder if those because when i when i when i look into the the annual report and it says uh you know it does say in terms of measuring measure o does say violence since this time has decreased or arrests has decreased since the implementation of measure o uh but there's more to this measure o there's there's quite a few violence prevention programs i i would personally i think that people would also benefit from having more detail about uh positive things that have came out of measure o especially within the more than just uh the only thing that that it had positive under violence prevention when i look it says okay graduation rates have increased by a certain amount if we could get those other programs within the the annual report in a little bit more detail maybe some more numbers about positive things uh more detail about coffee with the cop and the community engagement i think that that would better serve the people when they uh when they go to review you know what has measure o uh accomplished for the community thanks my hand is up i guess it's i can go oh it is there you are i yeah i just wanted to second all of the comments being made about really wanting good metrics of success here you can i i'm sorry to cut you off can i just make a so what we're talking about is the implementation plan and so we're you know to talk about the i i you know the comments that uh committee member ackinson made regarding the annual report is fine we can note that and have that or bring it up as part of the next meeting agenda item potentially but right now the item before you is the implementation plan so questions should really be directed toward that otherwise if there are no questions we can have a motion and move move forward i just we need to make sure that we kind of keep close to the topic at hand okay i just have a question i was looking at the implementation plan and then goes into the negative and that is that just because this it would be coming to an end and then that's why it's going to the negative and pretty large numbers yeah so um uh and that is on for which one is is that the the last i guess it would be the last one in the violence one well let me tell you this negative two million four hundred thirty seven thousand so whichever slide that one is yeah i think it's the last one yeah uh so so the way this works is um each year we develop a fund balance based on this and these are special revenue funds and as such they have they they exist as their own fund right so so they are supported by the revenues that come in uh into that and um and also the uh at least in its current um iteration measure would sunset at the end of fiscal year 25 um so what we have is a thank you that's i think this that was the slide it was fire i see it at the top it was fire department yeah okay so um so what we what we have so some of some of the funds have fund balance and are able to run at a higher annual deficit and pull into those that fund balance and the idea is is that at the end of measure o so at the end of fiscal year 25 that you would have no fund balance left and either in any of the three uh um uh measure o funds um that is because they're designed to uh have the money out on the street really it's it's not something that that you would you would save up now fire department is is a different um situation in that they are actually actively trying to save money there to build fire stations um so what you might see are changes in how they do their budget in order to still meet their performance needs but also to be able to save up money to put toward fire stations and that's a little bit different than what police does or what violence prevention does but the whole idea of the out years of of this implementation plan is to show you not only where you are in the current year and what the current uses and sources of money are but then to show how we would drain that down to zero to have zero fund balances by the by the sunset period of measure o now if measure o is extended to a period then obviously we change that budgeting strategy going forward but right now we're just looking at the all the information that we have in hand which is uh measure o comes to end at at in 2025 uh we have services that once that revenue goes away that we would have the um the fund close out so that's what that is i saw it after you started explaining that sign on the paper so thank you and i'm ready to vote if nobody else have any questions we're actually going to need to take public comment person then we can vote oh i had a question about that but um for the person that was Mr. Alton i wanted to ask how how do we keep these departments accountable for carrying out the expenditure in which we're we're seeing right now is there any type of audit audit that occurs uh the city does an annual audit yes okay okay great and i'm guessing that includes well the measure o funding includes all city funds okay thank you okay any more questions not seeing more questions and i'd like to um make a call for public comment is there anyone are there people waiting in the public i'm seeing no hands raised and there were no emails received for public comment thank you and it is timed again to call for a motion to approve the implementation plan and then we have a motion someone will make that motion motion to approve second second great thank you and then we need to vote and i'll do the roll call for the vote fair bailey yes vice chair miner yes member hinnett no member atkinson yes member staff yes and member rudder mall abstain and that passes with four five and i'll turn that back over to you fair bailey thank you i um you know this information that we've all been presented with today and at the last meeting will be presented to the city council i don't know the date of that does someone on the staff know the date of when that council presentation will be uh i believe at this point it will be part of the budget adoption on june 22nd okay on june 22nd yes okay so when i get that specific information if we could send it out to everyone on the committee so that they can be there if they'd like to make comments there'll be room for public comment is that right yeah absolutely uh january 22nd or june 22nd excuse me is when uh we uh have the budget public hearing it's public hearing um uh and all are welcome to make comments great and so i encourage everyone are you one of the committee members if you have strong feelings about any of what's been discussed that you come in you share your information with your points of view with the city council that's what the public comment is for so i hope to see you while there i intend to be there and um thank you to the staff and to everyone here for their hard work and uh i think we can call the meeting to an end there's there's um so the next meeting agenda item is really just one one particular one which would be the annual report which happens sometime in fall um i believe there were some notes from uh uh committee member akinsen and and since this is reported so we'll have those and we can go and put that out to the different program managers to ensure that they give a rather robust uh you know set of accomplishments and uh as we go forward and that those those notes will work uh no thank you you know i i didn't have a conversation today that might be i know it will be interesting to everyone in the committee it is um kelly magneson still on this call or on this meeting kelly had mentioned that she had heard um member atkinson bring up information about there's kelly now about the stem program and she told me about something today that i thought thinking might all like to hear about hi this is kelly can you all hear me yes hi good afternoon committee members um i just wanted to follow up about the question about a a stem program and i think it was committee member atkinson that brought it up so we are very fortunate we were able to find a program called robotics for all and we're going to be implementing that later this summer and um hopefully we'll continue it on in our afterschool programs through the fall it's a free program they ask for a donation so we'll be able to give them a donation and we we think it's going to be a really nice addition to our afterschool program so thank you for the suggestion we have found a specific program that we think will meet that need and that's all i have thanks kelly really appreciate it and all the work that your staff has done to accommodate this year this past year has been really hard for all the young people out there and families in particular and i think the recreation park staff has done a tremendous job of of trying to um be helpful and and flexing and i really appreciate it i know the committee members do too so thank you very much thank you oh yeah can i ask something about the next meeting before we close sure yeah i was going to say you know obviously to any of the other committee members uh i think that uh you know with this this other meeting with the city council i think that uh is a good opportunity to voice concerns if you all have any and in regards to you know my nave vote i think with the conversation i had with the chief i feel like we talked about ideas to incentivize officers to engage in activities that could lead to gang intervention prevention things that could lead to officers engaging more which would obviously give them more responsibilities but i thought that uh you know it was very important but obviously things like that weren't weren't discussed today in the presentation so if folks you know are available for the city council uh meeting i you know urge you all to go there maybe they'll have you know some more suggestions that could be implemented and um i think that uh you know i just i i hope and pray for our youth that are quote-unquote getting affiliated and i hope that you know these funds do uh work in their favor and i hope we i hope we feel that burden and you know i just hope that uh you know we won't have to burden any bloodshed in our communities due to our decisions so um yeah that's what i just want to see y'all at the next meeting thank you and it looks like uh danica she has her hand raised as well yeah i i know people will tell me if this is the right time to make this particular comment but i did just want to echo some of the comments around metrics of success and just say i i do think from my understanding of what i have reviewed so far and i look forward to reviewing more information if there is more it doesn't seem like we have great systems in place for really measuring whether or not measure o is living up to the expectations of the people who voted on it in the ways that they envisioned it to play out and i i recognize that perhaps the the funds are being spent permissively within their allotments and percentages but i just you know like i abstain in part because i don't actually feel like i have enough information to say that i think that these funds are actually being spent in accordance with the spirit of what people voted on and i do think that there's different ways of interpreting what the responsibility is and what's permissible there is measurements but then there's also like is it permissible to be continuing to spend funds without great measurements of whether or not they're achieving what we were hoping they would achieve and so i think that that should be more maybe within the purview of this oversight committee and that perhaps we do encourage city council to give us more of that authority to be involved in making sure that what we're doing is what we want to be doing and making sense and perhaps that it has more of a space in the reports and just like really solid metrics that we can ensure that the next time this comes around on the ballot that voters can make an informed decision about whether or not they want to continue measure o in its current form or in a different form so that was it thank you okay i think we can call the meeting to a close appreciate everyone being here in your hard work and we will hopefully see you on the 22nd really quick do we need to make a motion to close the meeting to adjourn the meeting is that what i'm supposed to do and i'm asking a question am i supposed to be doing that you do not need to have a motion let's hear me adjourn all right take care everybody see everyone there bye bye