 Let's go Let's get into it here Welcome everybody to our annual select board meeting there for Monday, October 1st Nice wet rainy day 2018 Got a fairly simple agenda here in front of us and first thing we need to do is approve the agenda Is there any changes or additions before we do so I'll make the motion that we Approve the agenda is presented second that ready Questions or hearing none all those in favor say aye aye Consent agenda items are just the minutes of September 17th meeting Would like to approve that we can move that I'll make the motion that we approve the Consent agenda items the minutes of the September 17th meeting second that Thanks, and all those in favor say aye. Hi Public Anybody from the public wish to speak at this time? Okay, seeing none. We'll move ahead To introduce the new library director Hi Dan you want to say you can go there you can come up here whichever you feel more comfortable doing Vermont Department of Libraries and Has ten years of experience as a library director in the other towns in Vermont from 2010 to the current to 2018 at the Fairfax Community Library and then before that the Montgomery Town Library from 2007 to 2010 Currently all these presidents of the of the public library section of the Vermont Library Association and We were very happy that to hear that she had led the Fairfax Community Library Through their strategic planning process, which is a process. We hope to start in the next few months So we look forward to updating the select board Programming and events happening at the library and the number of ways that the community is engaging with the library Questions for all me I First question is how you spell out your name, please first name. Yes a lm y And do you live here in town? I do not I live in Burlington currently I Spend most of my adult life in Franklin County Move to Burlington about four years ago Something that the position you've been looking for for a while or I Felt ready for some new challenges after being in Fairfax for about eight years So this was this seemed like a good fit and of course this beautiful facility was icing on the cake So it's I'm very happy to be here and sometimes pinch myself and say wow I get to work in this building Married kids. I have to I'm not married currently. I have two grown sons who are just about fully fledged They are both studying in graduate school for their Doctorates in engineering, which they get their math and science genes from the other side of the family I'm more of a language person as you might imagine So you prepared for the commute back and forth through the winter months It's actually a little bit shorter than going to Fairfax. Oh really? Yeah Which is good shorter is better than longer Is there anybody else left in Fairfax now that you and Nick are here? I know She was my librarian. Yeah We emptied the town Yeah, that was fun to make that connection when I first got here actually Your friend who is the the rector actor in Fairfax is a friend of Nick's and so he he told me to look for you No, I just would want to welcome you We're excited to have you here The community has been Very happy with the with the new library arrangement and Programming that's been presented and really look forward to What what new? Aspects you'll bring to the program for us. Great Well on that note, I can just I'll say a few words My short-term plans are really to get to know the staff the rest of the town employees the community the patrons over the next few months and I've been I've been doing that and I've been reaching out a little bit to and I plan to more you know the business community the other organizations and Non-profits in town and in the area and I've brought some fresh ideas in both for the Sort of the functionality side of the library as well as the patron side of the library But I'm going slow with an incremental with those types of changes until I've been here for a little bit longer and Have gained the trust of the staff and gotten to know the patrons But as we move into the strategic plan and we do surveys and we reach out to the community and get feedback hopefully there'll be an opportunity to make some more impactful larger changes that will help us Grow the services and meet the needs of the community as we move forward So Welcome to our community. Thank you very much of the staff and the patrons have been very friendly and helpful as have The rest of the town employees, so it's just delightful to be here Herschel you like to say something? I've observed It seemed to me when we got this nice new facility That there was sort of still a mindset that and very excusable from working in those cramped headquarters or the library was so I Do wish you great success and I'd like to see more expansion to actually use this facility And don't feel so crimped because you didn't have to work in that little big place Thank you. I will say that was one of the things we're looking for certainly in the hiring process was new ideas fresh things to bring and We were very excited to hear what all may have to bring so yes look out for new ideas and Changes coming well it seems as though the new library has been Incredibly successful since they get go and hopefully with your help. It'll just continue to do so Okay, the next thing on the agenda is the Union Street block party request Is that our friend mr. Nordle? Welcome Chris so last year Jen Lane came in before the select board and Asked for authorization to close Union Street down for a few days a few hours on a weekend afternoon Just to kind of get everyone on the street out and you know get everyone together have a barbecue Just kind of get to know your neighbors. It actually worked really well And a lot of the people kind of met for the first time at that event It was kind of cool to see everybody sort of exit their house for a while So this is basically just a repeat request close the street down from was it 1130 to 430 bill, I think so That was to get it half an hour each end. Yeah, so which day was that the 13th, I'm sorry 13th, yeah So you had quite a time last time, huh? Yeah, it was good There was no it's it was interesting to see the mix of people that actually came out and kind of got together it ranged from You know the younger people that are renting some of the apartments and just came into town a few months before the party to People that have lived there their whole lives So it was pretty cool Great thing to do because As Vermont continues to get older and replaced by younger people, you know Know so few I mean the older people have been here forever. You go into the restaurant's local restaurants and my god, you struggle to see one or two people that you know now and All People leaving and new people coming and so it seemed to run pretty well last year You know, there was like Bill said a brief setup period before everyone kind of got together and then the tables and some barbecues out And just a cleanup towards the end of it. I'm not aware of any issues that that You know might have created or no did we I can't remember on The end toward Armory Drive Did we close it There or so we allowed people to come up from the roundabout and go up to the armory in our places there, right? Yeah, so it'd be closed just this side of Armory Drive and then at Stowe Street Obviously, you know local people if they had to go out they were allowed to do so but the highway crew will help You know, we'll get the barricades up and I Think at the end of the day last year you just move the things aside and they came back and pick them up Yeah, the next working day do that again Yeah, there were no issues from our perspective We'll make sure to let the police know Is that something you need one of us to take care of no We'll let them know and I'll give them your I'll give them your contact information in case they Doubt they'll need to contact anybody pretty straightforward So if is there any other questions from any of the rest of the board People would love to make a motion to approve the Union Street Block party on October 13th from 1130 to 430 There a second for the questions all those who approve say hi. Hi. Hi. Thank you. Good to see you Does anybody allowed to crash the party Okay, recreational items Social media policy was first on the list Back when we're over in the fire station We talked a little bit about it a social media policy then and We kicked one around a little bit Courtney had Looked at some information from the LCT we ended up not passing anything and We were having a struggle at the time about You know some social media pages that were being put up for the right department in particular that were not really sanctioned by the municipality so we We asked if those be taken down and then through Deb's tenure here and Now into Nick's we haven't really done anything with social media. I don't use it at all except for an occasional look at a website which probably isn't Social media according to the definition that you have in front of you But Nick has experience with social media When you worked at Johnson, right you were involved in Posting social media pages. So he came up with a very simple More or less definition of what we're talking about I think Facebook Instagram Instagram Probably the two that he might use I Asked The policy as he first wrote it pertained only to the recreation department and recreation pages. I Asked him to broaden it a little bit And if we end up having other departments in the town that want to use it and I specifically think of the library and and then just general information from the front shop here Revitalizing library is already using social media as they advertise things For the root 100 project and as they get ready for the Main Street project So I can envision that we would do that so with that brief introduction I'll turn it over to Nick and I'm gonna tell a little bit what you did in Johnson with it And how you see that it can be an effective tool here. Yeah So I did it at Johnson when I worked there. I also I don't think I told Bill I did it for the Vermont Bucks when I'd had my one-year stint as an intern Also a sports like group so yeah At Johnson we post upcoming games upcoming events that we were doing this is this was Johnson State College The town of Johnson would frequently share our events because it overlaps they've shared on their page to get people to come And we'd post you know recaps that's not really what we would do here because We're not recapping any athletic events. We could recap events something in the future for but here I'd like to use Facebook primarily to Showcase what we're offering as far as rec programs go I think some of the low enrollment That's happened in the past year some of that can be solved by just getting the word out If you look at stowe parks and recs Facebook page or Essex That's basically the same exact thing I would do I would post when our swim lessons got canceled last minute Because just people are on social media. It's a quick way to get information. I also create Graphics graphical things like posters But it'd be a lot more cost-effective because Facebook's free to To make a banner on Facebook and and share that instead of printing posters and putting it around town We do a mixture of both but Yeah, that's basically my overall goal for social media And it would just be Facebook to start out with and then maybe we do an Instagram Just because our parks are very beautiful Instagram is for you don't know. It's a photo social midges photos So I would do like a park of the day photo or a picture of the week photo and be one of our parks Or maybe a week happening out here at night. That's on set with the lights on You know just to again showcase our facilities and get people Thinking about water very rec so the Nick the Posting responsibilities on here in the frequency that you mentioned that would be something at this point that you envision that Yeah Developed Beyond that to other other town departments The recommendation to use this sort of Frequency of refresh Makes sense to you. Yeah. Yeah, this isn't specific to recreation. This is a Social media group as a whole as it's Something they should abide by to stay relevant to make sure people don't lose the following. I guess Oftentimes that information gets stale and we can just Relate what it is something from the Historical Society, right? Stale What about pictures Nick? Yeah, we'll sign. Well kids right now sign that release form If they're under 18 their parents have to sign a release form To have their picture taken or used The kids that are using the pamphlet right now for the advertised the summer programs Those were all kids that had their release signed So we would keep the same policy. We don't want any kids that don't really signed on social media But I think it is important to show You know if we're advertising Hiking and fishing camp we show our kids hiking fishing and at the res or something, you know, some people understandly they can relate be like, oh it's fun But making sure that they're they look we ever signed No, so when you make a when you make a business page on Facebook you can rate it It's like I think still Parks and Recs is rated four point something and It's the public We're rated alright, like I think the town of Waterbury if you Google it's probably rated on Google stars pop up next to businesses or groups or organizations Yeah, their personal feedback and then if there was comments attached to those stars that were inappropriate Add going and delete them, so I mean, I'm pretty quick on the computer, so Yeah, it would just be an everyday thing it's It wouldn't be it in some senses it would save me time if I didn't have to hang up hang up more posters advertising an event And it all saves time getting the word out about like a swim lesson being canceled or It also offers the public of the ability to ask questions on certain events that are posted like is this free? Where's it gonna be located? Mainly intended for us to get word out, right? Yes, it's not While there will be an opportunity to ask a question and things like that. It's not yeah to be an interact No, right, exactly, right? We'll probably turn comments off to start out with Probably a pretty tough to monitor How successful Something like this would be Or is there a way of there's a way there's a Facebook analytics so I can see the exposure Everything gets how many clicks how many views on a screen will tell me if it was a mobile screen laptop screen Some obscure screens like a television You can pull it's pretty remarkable. You can pull that data. Yeah, but I meant as far as people actually come in and use it the services and We're signing up to the program. Does that Yeah, so I I made a mock one. It's not live or anything, but I For instance our fossil lessons started. We have a partnership with first and fitness in Berlin A lot of people don't know about it. We post on front page form, but front porch form, but that's about it There's still pretty popular, but we could definitely fit more kids in there and so I made a mock one You know, I made a look graphics at register now flashy catches their attention And then in the description is a link that you click. I can see how many people have clicked that link that leads you right to the registration So I can measure in that sense If interactive it yeah, yeah, right And so this is this Facebook presence and the Instagram presence is going to be in addition to More traditional forms of getting the word out just by via the website. Yeah. Yeah, we'll still keep those We'll still keep front porch form another one in the Stone Age that I'm not on Facebook. So Just fewer posters that I have to print Yeah, we would we would continue to do what we do now, right, you know, the website would continue to have information You know will still print brochures and things like that use the Use the means by which we are now. Maybe we won't put up as many characters and things like that, but just an additional channel. It's meant to be Additional and it's also meant to to be present in the world where people live So is there a need for a motion for this? Yeah, I think it would be good We the last time I don't know if there was a motion, but the board expressed An unwillingness to have a big social media presence in the past because we didn't have It rained in and it was being done kind of in a rogue fashion and Now with this that Nick has laid out here, I think it would be good to just have it In the minutes that the select board has seen this and approves Reaching out to the public in this fashion Based on the guidelines set forward here. Yeah, yeah Somebody like to make a motion to approve the social media policy based on the Guidelines set forward in the handout that we've received I'll make a motion to approve the social media policy as it's written here Second for that second that Any further questions? I'm presuming that you are the keeper of the policies and I noted that there's an update Porter on this so that we have a means of periodic review Yes, sir anybody else Okay Motion's been made and seconded and if it is if it meets your approval all say hi Hi, hi I'll know how to look at the paper version After the meeting we're going to join Fred and get some ribs at the drive-in So you have a memorandum as well Nick Yeah, so I think would you say Bill get in moving up with the times I'd like to be able to accept payment online through our recreation portal They offer that system free of charge. We just have to be able to flick a switch So just just to remind the board a couple of years ago I along with them came to you and asked if we could begin using this product called my rec And it's a it's a Means by which you can Show the public through online Viewing what types of programs that you offer what facilities that you have for rent Field fees What else is on there? Program every program we run it's usually run through that and then they can that's how they registered It's really like a database too. It saves a lot of time of my and it populates invoices automatically sends it to him So when we turn this on we decided that we would we would go in small steps We came in we talked to the board about would we allow credit cards for the payment of taxes and we went to the to the village for water sewer bills and Folks can do that Though that is the only credit card transaction that we take and The I'm correct when I say the people who do that Carla they pay the fee, right? So Right, it was it's automatic to them To the credit card company. So, you know, if you go to a restaurant And you have a hundred dollar bill The restaurant tour you pay a hundred bucks and then the restaurant tour is paying two or three dollars back to the credit card company we didn't want to have to remit those fees to the credit card company because that is a tax on people who aren't using the credit card so to speak so those Tax and water and sewer bills That are paid on online the the actual person paying it pays the service fee when we took my rec We wanted to have it such that People could look at my rec see what program they wanted to sign up for sign their kids up for what facilities they might want to rent and They would choose it and let's say you wanted to rent the Hope Davey Pavilion On October 13th You would you would click that and then a message would get sent to the rec director the right director would be able to see that and Then he would say yep the facilities open that date and then the invoice would be generated He'd kind of hold the space for that person And have ten days or two weeks or something like that to pay And if they paid their fee on that time, then the facility was theirs for the day chosen Surprisingly That system which is pretty convenient isn't convenient for the people of today's society who Would prefer to use their credit card to pay rather than to have to go to the post office and buy a stamp Get an envelope they'd rather pay three percent put it on the credit card You have a lot of people asking for this. Yes, right? Yes Yeah, so I have a lot of emails saying where can I pay online? I don't see it And I'm like I have to tell them we don't accept online right now They'll have the mail check-in or come in and visit us and bring a checker cash When we started this Leanne was still the bookkeeper at the time And as I said, we decided to go slow to make sure that the system worked well that The reservations were being tracked properly and kept properly We've had good success with this program But as Nick says people continue to ask to be able to pay online So our recommendation now after talking with Michelle The bookkeeper now To make sure that this is something that she can do because the way that it works now is that An invoice gets generated that's that's an account receivable And then when the payment comes in the account receivable jets cleared and you know cash comes in When people pay by credit card The money gets collected by the credit card company and then they have to pay us Of course, they're paying us Generally a lump sum that has several transactions involved So the bookkeeper will have a little bit of work to do to input those transactions, but she Doesn't have any issue with it We've decided that some of the things that are kind of Small price items we're not going to sell Concessions under concession stands with credit cards for the time being we're not going to take daily fees at this Winning pool by credit card because they could just be a lot of really small transactions and and that could Take up more time But this will not cost the town anything And I guess the public will be happier to spend more money than they need So they'll go away from the social media platform right just like the car exactly whoever gets here first wins What about refunds are those? Yeah, so they handled the old-fashioned way they can either hand up two ways If they've already paid we can we will well assuming they've paid With the credit card, I can either go in the system and refund them on the credit card Michelle could also go in on the system and your friend refund them That way to their card or we can cut a check No, no, I double-checked with the guy last week, so That 3% doesn't get refunded unless That's authorized net is what my rec uses as As the the processor of these payments unless the air is on their end the 3% which is that's part of No I should I should back I don't really take foreign credit cards Yeah, yeah, all the major ones is it only credit cards or debit Yeah, so I actually live in Jeffersonville, which is in Cambridge and they don't have a wreck director, but they have a beautiful facility That is now indoor tennis courts and if you if you look on their record They've been what they have my rec to their select board pays for this service And I think you just scroll down a little bit and in red letters. It says 3% will be added for credit card Transactions, so they are they're using it Good This strictly for the recreation program, correct. Yeah, that's the only we are Good so Jane made a motion second okay now it'll second it any further comments Oh Okay Half a dozen years ago. I've been off the correct committee for like two years now at least a half a dozen years ago We could see the benefit in this Took a long time getting here didn't air show Yeah They'll as bill says waste that 3% Guess they got more money than most people All right emotions been made in a second and no further comments all those in favor say aye Hi Thank you very much Nick Have a good night Watch out for the moose You're the last man standing bill managers items Yep, two things Chew on you start with this one then I'll pass out the major report after you talk about this This I don't think will take very long to go through but I want to I Told you that I was starting to work on this a couple of weeks ago and It's not fully fleshed out yet But this is the list of highway vehicles that we have vehicles and equipment and fire department vehicles and equipment that we have and You can see there in the left hand column the highway is at the top That's kind of the top two-thirds of the page and then the fire department Equipment is at the bottom one-third of the page Anybody's interested there's more here and Then you can see the date the year in which we bought that piece of equipment and You know we have some tank trucks that were purchased in 1999 by the fire department Those are clearly the oldest that we have and then Two pumpers in 2000 and The tankers in the pumpers are typically on 20-year cycles, so we're coming up on the time Excuse me that that we're going to have to replace those pieces of equipment now the NFPA the national fire whatever association they recommend 20-year replacements for these types of vehicles and The fire department and I have been working on a replacement schedule for a while and As you can see here down in the red in the bottom The bottom half of the page the bottom third of the page Right now there's a pumper scheduled for 19 2019 Another one in 2020 and then a tanker in 21 and 22 These can be moved around a little bit Probably but within the next couple years we're going to have to replace these vehicles and as you can see Tank truck that cost $84,000 in 1999 is about 225,000 dollars now And a pump truck that was 176,000 and 2000 is up in the $460,000 range now I'm hopeful that the numbers in the columns For the purchase price are conservative There's a formula embedded here that takes the 2018 replacement value. So if you look at the Pumper there in 2019 that takes the $437,000 that we think it's a 2018 price It adds 5% inflation right now, which I hope is high and then it also factors in a percentage for the sale price of The vehicle that we're going to be getting rid of and I hope that's low. So We won't know until We get close to the purchase time But I'm hoping the numbers on the on this page On the whole are higher than they're going to be but we don't know that for certain Could I clarify with a stupid question these are all new new pieces of equipment. Yeah, okay, right now They are all all new There's a couple The aerial The aerial tower that we just bought in 2017 we bought that used and that doesn't show on this Schematic because it's 20 years out Or 25 years out We figure we'll always buy a used aerial Ladder Up at the top of the page The first item on the list there is the greater. We just bought the greater in 2017. We bought that new We have bought used graders in the past, but those are really the only two pieces of equipment on the list We would typically buy Or even consider buying used In the boat which you know, that's a Small ticket item, but we bought a used boat for the fire department as well so At the top of the page the top third of I mean the top two-thirds of the page Those are the highway vehicles and you can see in 2019 there's a mower That time to buy a new mower And then there's the tandem dump truck and then there's a pickup truck so if you go down that 2019 column The total highway equipment right now It's about two hundred and four thousand dollars and then if you go down further you see that Pump truck for the fire department at four forty three eight fifty and Then if you go down All the way to the bottom of the page that last little grouping you'll see the total vehicle purchases So in 2019 if we buy these things that are on this list, it's 647 thousand dollars and Then if you go to the right in that same row You'll see that it's 682 in 2020 510 almost in 2021 and then it drops off Because those tankers I mean those pump trucks are really the the big ticket items, so I'm not here asking permission to buy any of this right now. I'm just showing you I'm just showing you what's on the list and We should start to talk at some point here Not tonight about How we're going to do this so for instance just For a conversation piece if you look down at the very bottom one two three four Five lines up from the bottom you see Four and five lines up you see that you see a 10-year bond and then you see a 20-year bond Now I don't have paving projects on this sheet because this is just vehicles but We've already talked about that. We're hoping to do Loomis Hill next year, so I threw in in 2019 One million dollar bond for paving that shows up in the green font there and if you move to the right-hand column there in 2020 That would be the first year that we would have to pay for the debt service on that particular bond I Assumed five percent, which I hope is high And then one tenth of the principal so in that first year The paving bond would cost a hundred and fifty thousand dollars in debt service and dividing that into the grand list that I've projected for 2020 That's almost two cents and then right above that You see the in red font one million four hundred and twenty four thousand five ninety eight That is the sum of the four fire trucks between 2019 and 2022 and I think what I would like to do is Talk to Gary since we bought those pump trucks in 2000 20 years would be 2020 and then The tankers were already pushing those out a little further than their 20 year life but The concept would be there, you know if you bonded that million four for those four vehicles And then you'd buy them maybe you'd buy the pumpers in 2020 and then by both tankers in 2021 And if you put them in the same year If you buy two pump trucks in the same year, there's about an eight thousand dollar savings You know and if we're buying them You know one year apart anyway, it seems to save eight thousand bucks to move them into the same year would be helpful I assume it probably wouldn't be eight thousand dollars for the tankers But there would be some savings if you put those in the same year, but anyway If we had to borrow the full amount of money and as I said I have not Factored into this page at all haven't factored in any of the fund balances that we have in any of our reserve funds right now And I'm hoping that the prices are higher so this is kind of a worst-case scenario is what I'm trying to show here But if we if we bonded for the one point four million dollars in 2020 for those four fire trucks You move over to the right One tenth of one million four hundred and twenty four thousand Actually, that's I Have to check that that might I want to borrow those for 20 years And that probably is 20 So what are you telling me if you haven't won? Yeah, and then five percent of that would be another 70 So that's the 142 460 would be one 20th of you know, that'd be the first payment on a 20-year bond and then That 142 thousand four sixty in that year would be a little less than two cents on the grand list And if you combine the zero point, I mean the point zero one nine seven plus the point zero three eight two I mean the point zero one eight five three It would be about three point eight cents on your tax rate in 2021 that would encompass the paving That four cents would be the paving and those four fire trucks if we had to bond that much money Now you can see above if you go up Well one line above the the green million dollars in 2019 In 2019 if we just had to outright purchase the six hundred and forty seven thousand dollars worth of vehicles and Raise the money on the grand list to pay cash for it It'd be about eight and a half cents and Then going out to the right you see it it's eight and a half cents the first year It's eight and a half cents the second year or almost nine cents the second year. That's not cumulative I mean, it's you know, it's it's eight cents So certainly I think you can make a case Especially for the pump trucks you might want to You know when the time comes We'll see what the with the money situation looks like maybe we just buy the tankers for cash and Don't bond you know bond for those but they're They're trucks that will have for 20 years, so you can make a case We're spreading the cost out over the cost of those vehicles for the highway vehicles up above The highest year that is on this page is 2021 and it's just short of two hundred and sixty thousand dollars. I don't propose Borrowing for any of that Now, I mean at this point I don't And again, I'm not here recommending that we borrow this money Yet, I'm just letting you know what things look like what things we have coming down the pike that we have to That we have to pay for To keep our service level the same that we have now Especially the fire department so with that I'll stop talking take a drink of water and hopefully stop coughing so much If you have questions, I can try What under the hunt the green Numbers that say one hundred and fifty thousand. Yeah Right so that would be that that would be the tax rate that would be necessary to Carry that debt service, so would have would have a principal and interest payment of a hundred and fifty thousand dollars in 2020 on that million dollar bond and it would cost us about two cents on the grand list to pay for that debt service and Then the same thing with the red numbers Except the red numbers would be over 20 years as opposed to over you know and and I didn't have time to To run these numbers. I looked at it and said well, okay You know It might be possible with the bond bank to work with them if we decided that we needed to do this and Rather than to have two issues one at a million dollars and one at one point four million that are just One year apart, maybe we can bar borrow, you know do the whole two point four million And then as opposed to have one at ten years and one at 20 years You know split the difference and have one payment over 15 years And see what that looks like the ten in the 20 is that We've typically not wanted to Borrow for paving projects beyond ten years because you might have to be doing something to that road within You know in ten years or so But with the fire trucks There's certainly no reason not to go that way unless it just makes sense to melt the Issue together and and kind of melt the payment schedule together. I mean the benefit that Your concept of 15 years for the whole smash Obviously the payment would be just a tad bit higher Because of the paving aspect being added to The fire trucks being added to be brought down to 15 years Pavement the payment cost would be less because you're bumping it to 15 years, but if you can You know once you reach that 15 year milestone after that you basically got five years free on your truck on your trucks. Yeah The way that I looked at it right now Was to try to You know Mitigate was to try no no was to try to say well There's other things that we haven't even talked about that are going to be being added to the tax rate so you might have to You might have to go out the ten in the 20 years Just to get a manageable number to pay for I think You know your idea and I think we should look at it is If we could meld it together and then do it over 15 years, you know see and I can run those numbers I just didn't have enough time to do it today. This is without any Typical CIP funding mechanism plugged into this Right so For these for the vehicle CIPs and the paving CIPs basically we're putting Money aside and we're spending almost all of that money in the year that we put it aside There's a little bit that that is residual and hanging around We've got some debt service we've got some debt service not necessarily in these Funds that are going to be dropping off. I can't remember. I think this we've got a storm drain bond Which would be the infrastructure CIP? I think this is the last year on that one and Next year is the last year on the highway garage or or it's flipped. It's even the highway this year But there's one going away this year. There's one going away next year. So, you know, we'll gain a little bit But you're correct Chris. There's nothing in here about Any fund balance that's existing in the CIPs that we might be able to use And as I said, I'm not promising it, but I tried to build it conservative So this is a worst-case scenario and I'm hopeful that when we go to make the purchases of these pieces of equipment There'll be a little bit less But I just wanted to give you the idea Give you an idea of what's coming down the pike And at some point later this year certainly early next we'll get to talk and You know the fire department equipment Really that's that's the most critical and the reason the only reason I say that is because The fire department gets an ISO rating and our homeowner's insurance is fake You know, if you have a better ISO rating you get better you get better prices And if you deviate too far if you end up pushing your pumpers off and they're all 25 years old You get dinged on that on that rate. So That but You know Gary put 2019 in 2020 here Just to have you know one in one year one the next he didn't tell me about the savings if you had him in the same year But certainly I don't think we need to buy that Hump truck earlier than you know, I think 2020 will be early enough for the first one And we can discuss a little bit later You know, whether we we haven't built who at the same time and take advantage of a little savings or not anyway That's just kind of information When you have this average 20 years on the grand list at 8.3, that's This 20 years average. No, that's going forward. So if you take 2018 you see the grand list 7,000 7,462 that's fairly accurate. That's this year's right now. So that's what we set this year That we used to set the tax rate. Yeah Going forward. I Hope I'm conservative on the grand list as well. I it increases by 1% a year Okay, that's a historic. That's what this is showing. It's a little less than historic But you see that if you go to 2019 it's 7,536 That's 1% higher than 18. Okay, and then 20 is 1% higher than 19 and out here in 2039 I Take that row and I add it all up and then I divided it by 22 years And that's the 8,297 average. That's there. You'll probably be retired by that. Won't you go? I'll start with that. Yeah, I think so Thank you No No So this is just raw numbers Budget through September 30th Hot off the press this afternoon And I'm only going to just take a couple minutes to just look at this and The yellow highlights are the things that You probably want to pay attention to a little bit the property taxes We build out You know including the school. It was probably 13 million dollars worth of property taxes the way that The accounting system works is all the other funds get all of their money that's to them. So If you look over on page If you look over on page 9 You write at the top of the page that in the highway fund we budgeted one million three hundred ninety two thousand seven six hundred and seventy five Dollars of property taxes and you see that's the amount of property taxes that that fund got it's the same in the library fun The general fund which is the first page the general fund Takes whatever is left over either in excess or in deficit So at the end of the year when there's going with taxes It's the general fund that gets hit The reason why this shows one million four hundred thousand and We're at eighty seven percent This number changes constantly the the actual number changes constantly Whereas in the highway fund in the library fund the number is fixed as soon as we Hit the bills the money goes there the state as people File their information, you know, we talked about the late Penalty for filing the homestead exemption and all that stuff. So as people change As as the state gets those filings They adjust the amount of Property taxes that we end up getting so it's always going to be off it's on the general fund it is never going to be exactly what we budgeted and Later this year. We'll probably have a tax sale and we'll collect Some revenue from prior years that will also hit that line. So that line is in the general fund never going to be Exact it's always going to be off and it will always reflect at the end of the year delinquencies So it will always be underfunded Down in the middle of the page the state grant for B. Trans liaison, that's the work that barb does And we build a state for her work on the route 100 project and the Main Street project and We're through 75% of the year and this shows that we've received 61% of the revenue for this We're actually ahead Because she's probably only hasn't sent in the bills for July through September yet. So that looks like we're behind. We're probably going to be ahead of the game there the town clerk's fees They've slowed down on a percentage basis the last few weeks through the first five months of the year we were we were ahead of schedule Now we're slightly behind That's There's nothing that can be done about that. That's just a function of what gets recorded What kind how many properties transfer the like but things have slowed down a little bit in comparison So my guess is we'll be a little bit under there On page two No, you're on page one. You see if you look at some of the recreation lines swimming pool income, for example We budgeted a hundred and twenty six thousand five hundred dollars for all wreck fees and To date we've taken in one twenty two one ten I think on a raw basis we'll probably get close to the one twenty six five In when you take into consideration that some of the revenue lines I've directly tied to expense lines if we didn't have the revenue didn't have the expense Revenues versus what our expenses are going to be for recreation then Turning over to page three Did I just highlighted a couple of line items that Will be over on Office supplies, I'm not sure why sometimes There's a miscoding other times. It's just that you didn't think that you were going to need something You probably won't spend too much more in that way. Anyway, I'm not exactly sure I didn't go into the details That electricity solar line That's where we pay ES for the solar array on Sweet Road We pay it on this line and then at the end of the year I distribute that expense through all the various electric It's just easier to tell Michelle to expense that two hundred and two dollars to this line every month And at the end of the year make one adjustment as opposed to you know every month five dollars goes to this bill And five dollars to that bill $150 to another bill Manager's professional development I Had budgeted as I do every year To attend the ICMA conference in Baltimore that was earlier Well, it was late last month. I didn't go so We're not going to spend close to the three thousand dollars there I didn't go this year because I had too many family issues to too many trips to Georgia. So I Couldn't afford the time The commercial audit we haven't had that done yet. We haven't paid for it, but Remember from the last conversation that's going to be about twice as much a little more than twice as much as 22,000 right And then going down the page We should be receiving a bill fairly soon from the state for the police We'll pay half of that 185 Sometimes The very bottom line on that page three Fire department we're a little bit ahead We've spent more than a year right now. We've had a couple of big fires this year The fire at the Wallace firemen course on Easter was a big one We had another structure fire a couple of weeks ago We had a structure fire in the stone shed here on Foundry Street back a couple months ago, so that I'm not sure you know but The regular pay line item for fire department at twenty six thousand dollars we do pay them for training and They've got twenty six thousand dollars. They basically take attendance at every meeting For a regular meeting you get twenty five dollars for going and for a Maintenance meeting you get Something like that They they take that pay at the end of the year. They'd like to go Christmas shopping with that money So we don't pay anything for regular pay until December. Okay And then the part-time pay Is actually the paying our stuff calls Little ahead on the or behind so to speak vehicle maintenance for the fire department They did have a problem with one of the trucks. I don't Know they had to have it towed It was a It was a relatively minor issue, but it was you know cost a little bit more and it was not intended It wasn't planned for So that takes care of that if you go over to page five You notice the regular pay for the pool is about $8,000 more than was budgeted But as I told you swimming pool income was much higher and also We've taken in $8,265 of Red Cross training fees So the overspending on the regular pay for the life care and says to do the Training that we're getting revenue for They have Remember dead instituted a Cooperative arrangement with first of fitness. We have lessons on going there now. So we're still collecting money It's still having some expenses In for the pool Even though our outdoor pool is closed The cross-charges that will I'll take care of that at the end of the year that's Payment made from the recreation department to the highway department for time that the highway crew Stents cleaning the pool and the like So in that pool Right now we we're we've spent about a hundred percent a little bit more than a hundred percent of the pool budget this year But our revenues for pool is about a hundred and forty percent Page six There's really nothing on here just The recreation looks like it were at 51 percent through seventy five percent of the year But that last line item the thirty thousand dollar transfers capital one hasn't shown up yet if you put Three-quarters of that into the actual column, you know Same with parks That's a last of the year transfer In the planning department They're right about where they should be in total about seventy they're just short of seventy four percent from spending through seventy five percent of the year Dina's working a little bit more than she was budgeted Some more at the RV hearings then Maybe I'm pretty sure she's scheduled for 32 hours a week As far as planning fees are concerned You have to go back to page two to see it, but I can just tell you we budgeted $18,000 for planning fees collected seventeen thousand seven sixty five through today, so The middle of page seven the debt management That's a November expense Or that this one is yeah, that will be a November expense and in special articles Except for the community band in the senior citizen center And then if you look at page eight We did budget thirty seven thousand five hundred four Parking at 51 South Main Street. We're not going to spend that But if you remember at tax setting time, we knew we weren't going to spend it so we didn't include that in the tax rate, so that's kind of a Then on page nine that's from 12 Just a few line items that I've highlighted Electricity were a little bit while we're about a hundred and fifty percent right now. I didn't look at the detail of that That bill came in at the end of the year for December that didn't get put back It's not a killing matter, but it's it's a you know, it's an aberration and I'll look into that on page 10 Engineering my guess is the three thousand dollars of over spending on engineering had to do with Hubbard farm Culver when we needed some hydrology studies and I'll talk to Bill Woodruff That It's possible that that cost if it is for that I might move that into the CIP budget where that project was painful, so that may change I Highlighted the sand line Not to brag that we've always spent seventy three hundred dollars. It's just we haven't been built before it yet will Will be at the fifty two five before the end of the year And then at the bottom of the page again the debt service Is a November expense and a two-capital fund is a December expense, and that's just a transfer from one town to another Then the last page is the library page 11 We have been doing some Telephone upgrades and computer upgrades this year. I think they had a computer that broke that they did not plan for when they budgeted and Just had to replace that Software licensing that's it's a $400 difference The telephone in the internet line We have switched over our telephone system here. We have a have a telephone system now The lines are through Comcast We spent money with Butler technology to do the change over so some of the telephone lines throughout the three operating funds the expenses for that work that Bob did were assigned to the telephone lines The telephone expense lines They may actually be higher this year than we budgeted but going forward the savings will be pretty Considerable on our telephone expense. So we're on monthly expenses are much lower than they were before So going forward that will be a savings And then the debt for the library again, that's that's an end of the year expense So we're in good shape right now I Never say never because Pretty close Expenditure level Some areas are revenues are going to be higher than we anticipated So right now it's looking like 2018 from an operating expense At the next meeting I'm hopeful that I'll have a final Update for you in terms of what we were able to do as far as getting any projects done Sidewalk projects Pretty much completed the sidewalk on Butler Street, I believe We're running out of time for all that stuff. Well, we're running out of time, but we're a Lot more head It's been an aggressive year. I think I think Things have gone pretty well the weather has been in our favor and yeah, the weather is very So anyway, if you have questions, I'll be glad to answer them, but that's Looks all good to me anybody else All right, so with that I'll take a motion to adjourn. Okay We had talked When the village folks came and talked about 51 They came and talked about 51 South Main Street and Earlier select for me Recently and you were going to build maybe look into some options. So we discussed, you know The feasibility of the town buying that building and I just didn't I just didn't want to look I don't know Just some possibilities we talked about at the very end and we just yeah, well, there was so I don't wanna There was some conversation about that. There were no motions made. There was no Direction given to me The trustees or the commissioners of the Edward for our utility district They discussed what happened at the select board meeting at one of their recent meetings and They basically said well, you know, let's They batted it around the issue of some divided property listening Johnson from revitalizing water break and Jeff Larkin who Is the chairperson of the water break area development? Committee that helps supervise the economic development director both recommended against the subdividing the property they felt that you know that Down the road whenever they sold the property for commercial purposes it would be easier to allow somebody to have the whole lot and then Figure out negotiate with them if they wanted to try to reserve some parking on the site as opposed to subdivide it You just have this small area. Jeff pointed out and I think it was Kindly advice. He said, you know Front the front corner toward the service station of that property isn't He's in the hundred-year floodplain and he said if you subdivide the lot if you look at the flood regulations that we have You know, you can't have any You can't you can't fill And he said if you subdivide the lot you just have a lot less room to you know grade things out to deal with that If you kept the whole lot They'd be able to maybe develop the property and be able to you know, meet the flood regulations. So the commissioners ultimately decided that They would retain the property At this point they have no intention of selling it until after the Main Street project is done but they did ask me to Submit a permit application to tear the building down. They had a permit to tear the building down It had a two-year window and then it was renewed for a year and they didn't do anything That's expired. So now they go back to get a new permit and I think right now They've decided that they're going to get the permit They're gonna actually spend the money and take the building down And that way the entire lot will be available for parking during Main Street instruction and then You know Somebody will decide Yeah, the 200,000 they were asking just was over the top for me, you know Of course I had requested that they give it to the town for free And I still hold to those Conditions, but that's not Maybe they'll have a change of heart there and meet us somewhere in between but that's for another day Okay, well, thanks for the update All right, I guess So a motion to adjourn I'll make a motion to adjourn. I'll second that Everybody wants to get out of here say hi. Hi You