 Monday, June 18th, or the slipboard is like we have a full board, plus we have Cheryl. Open comment or just for the library stuff later? Library stuff. Thank you. We'll probably get to that before seven. Do you have anyone else coming? Do you know? Yes. Oh, you do? So we'll make sure people go. I'm just getting the seats worked up. Okay. Very good. So as there doesn't appear to be a public comment, most of them are around the table. That's going to be public comments. We'll move on to the time administrator report. For permission to either accompany you or do the grievance for the town land. We didn't get a letter that the school got a letter saying that they picked up about 107 acres. Duane called me and said of course that's incorrect. So we looked it up today and what it is is the 173.5 acres of the school needed to the town. And so we need to go and get that corrected on the tax maps. We're going from the school to the town and I wanted your permission to. Certainly. Did you have you made the appointment ends with Cheryl Lynn? Are you? Yes. July 9th at 2.30. So that 107 will be added onto the 173? Or is that part of that? It's part of it. The town has 178 acres total. Mm-hmm. The school has 2.1 acres. Right. So they gave the 173.5 to the school instead of the town. So when you said 107 before that wasn't a number? Well when they had, it was, but they had instead of 2.1 acres which the school actually owned, they said the prior amount was 71 acres which was not true. Oh, okay. So I came up with 2.1 acres and I talked to Duane and I said, Duane how much land do you think the school owns and equals? Maybe just a little over 2 acres. That's it. Mm-hmm. So I said, okay. Don't worry about it. We'll get it straightened out. We know what it is. I have the property tax transfer. I have a survey from way back in 1948. It's not this one. It's not this one. You're going to be talking about the Lubris Lane later on. I just wanted to recap that. We have a balance of $30,833 available on the grant. I spoke with Martin about why the big difference and to finish from his estimation of $19,258. And he was saying this and saying that and I said okay. I don't understand what you're talking about really. He was talking about Big Rock and Little Rock, you know. And I said okay, will you please call Dick Kosking and ask him if they might put an extra $10,000 on our emergency grant. And so hopefully he does that tonight. With the fact that he has the ongoing estimate that he made was wrong. So he's supposed to do that. But I just wanted to recap that currently. I'm sure one of the keys here won't let you do all of that again. Did the grievance hearing shades for all the ones in the building are between $2,000 and $3,000. That would be installed. That's the one that I'm still waiting for. So this is an estimate. I just wanted to get an idea of where to store the places. Sunset awnings? No, otter creek awnings I'm waiting for. And Sharon actually looked online to see if we could buy our own. And it would almost be the same thing, to buy our own. And then we'd actually get someone to put them up. But the same kind of shades that, you know, the solar shades. Do we have money in the budget for this one? We don't have anything. We're over budget in the town office building fund as it is because of the heating thing that we had. So this is something that would be a nice to have. I'll probably have to wait until next year. Put in the budget. But I would still encourage you to get the estimates so that we can base a budget number on that. I mean, we've doubled it this far. The most remediation began last Friday. And that means taking away the dishes and bringing them all back to play. They had the thing running all weekend. Do you know, have you been in there? They haven't removed any stuff yet. No, they run the fan first, then remove stuff, then run the fan again. It's all set up and closed. Yeah, the thing that's running this weekend. Can Joe got the one back today? Joe's working on the building too. Okay. Thank you. So I can give you an estimate on the overage of the town hall when you're, sometimes when you're ready for that, we're going to have to plan on that too. And that overage would include? That overage includes the mold remediation, the building maintenance that we had, the unexpected urban repairs that we had to do. No. All right, so if we can have that put together. So when we are doing the tax rate, I think that's something we want to consider, depending on who knows what's coming up at the stake, whether they have a tax rate of the shoe or not. But when they do, they may be able to, you know, get rid of that debt that way. I'm just putting it in there. They know to call me as soon as they're done removing stuff so that I can get a quote for a rebuilding it. Yeah, so we want to take a look at that. Put it in that as well. Yeah. The Lister budget is over by $1,500 so far. Because of, you know, in part because of the time associated with the tax maps. I just want, there's $1,500 budgeted in the tax map revisions that you could swap over to cover some of that, but it's not nearly done yet. I mean, there's another round of grievances. Yeah, I think let's wait until we get everything completed and then find out what that costs us. And then if there's moving around, that might be an appropriate case to do that. But let's see before we do that, let's see what this is going to cost us. And in addition, if we're talking about the Lister stuff, we need to maybe have people do the tax maps. Right. And because that, is that some of the cost as well? No, that shouldn't be the cost. I read the contract because I had that same question and that's why I'm giving you these figures. After I read the contract, we should all agree that we should pay CAI no monies for incorrect information and solid tax maps. That's where I'm standing. Absolutely. I don't know. I was at the time that we're putting in these corrections and it's a level. There's 107 acres or whatever that was, information was right in the mall that I... No, from what I understand, I spoke to Mike and Deborah and I got together from you. You know, a lot of these tax issues are really just clerical issues that we're... They're not using the light level latest maps or surveys that were available. Yeah. And that's CAI. CAI. Yeah. And we spent a fair amount of money to do that. We all have, I mean, a lot of money at times. We're still on those troops yet. Another thing I'm thinking about, I'm not sure of this, but do we think that people have enough time to respond? And it all seemed to be a very, very quick timeframe. Well, you know, another set of letters went out. They came to me after the last meeting and I said to them, you know, they should have had 14 days instead of 10 days. Mike and Deborah came in and they said, yeah, I know. And I said, if it were me, I'd send out another round of all the letters, put the letters again. So they called an attorney and found out that that was right. So that's all good. Did they put dates on them this time? Yes. Yeah. Yeah. Yeah, that's all good. I mean, usually you can fix stuff. And because there were 500, 600 letters that went out and only 90 people grieved the first time around, I could not make myself believe that everyone knew who got a letter, what was happening. Even after talking to Ray, it's like, you know, so the letter went out and said, this is a second round of grievances because of the tax map, tax map revisions. Have there been any, how many people responded to that? I don't know how many people. There's one in this room. I do know that there are three people for BCA meetings with that. I don't know how many grievances are coming up. I know our appointments at 2.30 in there every 15 minutes. So there's a few already. So there's a few. No, they have all we have to get the letter in. Can I get a sample? I guess we could all ask for a sample of the letter that went out in the second round. Thank you. Yeah, once in a while. By the way, we did not get one for the first or second round either. Well, but we did not get one first or second round for this piece of property now. They handed us our first ones in a time of mortality. The only way that's expected. The only way I knew about this week's pregnancy was the way you call me. He says, well, you know, what do we do when we're merging? This is not accurate. We're going to have this extra 70, 100, you know, 104 acres of land. So I don't know what it is. You know, don't worry about it. And the last thing I have is the beneficiary's complaint. She's all, so she's all set on that. Yeah, she called them. Which was on Tuesday. What was that? Martin and the crew. Martin and the crew were up and they were changing their color, going to change their color. Right. We just thought it was going to be a lot more than what it was. You know, there was no communication there. And so when she found out, she was fine. And the guys went up. And I think at the end of the day, they had to think of a job. And so they, she saw, you know, a job that wasn't complete too. So either way, she was happy. But she wasn't for a few months. Also, what we're talking about is a come up, I know, you have. It's saying you have reports. Yes, reports of applications. And that was on Southall. Yeah, yeah. That, I went up and I took a look at it. It's just Clarence. I don't know if you guys know Clarence. Everyone knows Clarence. She's, I don't know, replaning some of the ditch or, you know, it's harmless. You know, when our industry with the gray area will take care of all that stuff. He puts up coals and he's standing there and he's hoeing stuff. But I think it's someone that's, a lot of times it's probably good for him to do it. Yeah, he's a rascal. I think it was right on his property. Well, I think it's not even on his property. He's on, well, he's on Catherine's property. He's on Catherine's property. Catherine's property. Sorry, Catherine's property. No, Catherine's property. Catherine's property. Oh, okay. And I defer to regularism. Isn't it good for roads to have grass over there? Does it stop erosion and run off? There is two ways to look at it. It does, but then it also coals water around as well. So. My life is making it a one-man job. Yeah, I know. I just talked to the market and it seemed like it was. Yeah. It worked that narrow. Look at it. We won't be sure, but it would be normal. We'll deal with it, but I think he's probably the time we'll spend for him. So Ray, you had anything for us tonight? No. No. I didn't talk to him. Actually, I did talk to him about the lady that wanted the gravel taken out. Catherine? Yeah. Catherine? No. He was one of that. He'll do it sometime in December. Yeah. He knows exactly what needs to be done. He's done it before. It's the ground that comes down into the road there. We're retrievers. Who do you count? Nothing. John? Yeah, I have a question. First, I spoke with the financial committee, Donald Rocker, and so he was interested to do it again. I didn't get really any negative reaction, but I said that we had changed the investment in the financial committee. I said, yeah, because I don't recommend being destined. But he's agreed to do it. So we need to... Can you get me to get contact information for... Let's see. Begging over there? Yeah. And Donald Holden? Yeah. And is there anybody else? I'm just chasing him. Okay. We'll get to touch on that. I went to several of the grievance meetings, and I've had some follow-up from some people showing. I told them that Steve Maynard was in and it was quite upset because he had the serving map. They had the serving map. They led them to believe that it was going to be corrected and they get the letter, and it's not. And the same thing happened with the backyard, the same deal. Mike especially, with the same deed, this is what we think is going to happen and so on and so forth, and they get the letter, and it's definitely what they said. Also, to your BC... So those are... I just want to clarify here for everyone during the grievances, like this or the listeners are saying, this should happen, this should be corrected. Right. Well, I mean, if they provided information that was pretty cut and dry. Right. He would say that, and then... Subsequently, they would get a letter that says, no, you were denied. Right. Or it wasn't exactly the way it was presented. But that's, again, that's cognizant, you know, share one received, that I received, and so on. So it's of all kind of an opportunity to hear them and the grievances, or kind of grievance, the... BCA. BCA. Anything that settles with the listeners then won't appear for those to be done? I'm sorry? Anything that they can settle with the listeners doesn't get to the... Exactly. Right. And they couldn't settle with the listeners. Right. The other thing that Willman and Jerry Maynard had said that the speed by their house was just unbelievable. So I had to email Cheryl to see if we could get some type, if they wanted some slow down signs or something. I don't know. Well, you know, I talked to Joyce Manchester. She's our tech rep. And that's the best way to get signage and things taken care of just through the central operation of Linux. So I mentioned to her about the Gallagher acre speed, or GANs mentioned it. Right, yeah. And I mentioned about the sign. They could put signs up for Jerry Maynard, you know, on either side of the main air stack bar so that I know where it was. And I also let Nick Koski know. Okay. The wheels should be in the works. And Joyce is coming in to whatever... Are you meeting on July 2nd? Yes. When we get done, we'll need to... Okay. So whatever date you decide on that, she's coming in, and hopefully she has some information for you. Okay, thank you. Back to the tech purposes for Willman. Do we get a list of the number of people who go to the Lister's grievance meetings and what the outcomes are? No. I'm thinking we could use that in discussions with the company that did the work. I think Sharon has a list. She has some sort of list. She has that today. Yeah. Yeah, I remember she... The police. I was on the set of the specs. So whatever that list is, she has some. So that's both who came in. I think so, yes. With the outcomes. Yeah, I think so. Yeah. And then the Rich River meeting, a central Vermont water meeting, and then also we went to the Plain and Commission hearing, which was really quite easy. Carl was the only one there. On the subdivision. Yeah, on subdivision regulations. I hope we're going to set the date on that. So everything went pretty good. Jason, thank you for talking to me. You turned it all over to me. I know. Nothing. And I... getting on when I heard Helen Boebusius who talked about that, I think that was a bit... So... About the state budget. Anything to report? Quite a bit, yes. There's an illustration of the same person working down there. So you know what? The wall of the way, there's a couple minutes for Martin to get here. The lovers lane stuff. Of course, it's again from Helen. Yeah. Suck it up. Suck it up. Well, Martin was here if you want to ask him about this. This is an arrangement agreement with HP Fairfield for the mower machine. Okay. It's $8,000. So I didn't know if you had questions for them. And this... So we have a memo from Cheryl then that she's looking to transfer money to pay off our TAN and AP expenses from the savings reserve. So that's again what we agreed to at TAN meeting rather than... The rates must be going up. We're saving more money. You know, we haven't... Has everyone had the opportunity to agree about the final impacts from the period we had last week on the trail? Yeah. All right. So you know what? Why don't you... That's all of this. Yeah. Why don't you take a couple minutes? Actually, we're going to... Jason, do you have a copy? I have a copy. I'm going to take two of yours. Just so that we can take a look at the... Hey, Martin, where you at? Go ahead. I'll get way to you, Martin, and just leave. We'll take a couple minutes before you're on your dinner list. You can cut it up. So tell us about those cupcakes. What do they come from? I'm sure we'll make them. Thank you. How do you feel from the screenings because you're next to me? I'm a lot better than you, almost every day. For the very day. More for us? So I have half of a long trapezoid. Wow. Why don't you bring it here? Not always at all. I would probably just walk out of the house with it. Oh, sure, sure. We have a lot to pull up when we get to your business, or our business to do. Thank you. How's everything going? Pretty good, I think. Any new stuff? Not what I've heard of yet. Another strong, strong band coming through again a little later. How's that? Alright, so we had questions on the Lovers Lane bits. We had two bits come in. There's a significant difference. Two boys can short key 40,810, and Griffin-Griffin 54,250. So, obviously, we had no idea what the compasses would include. Right. Yeah, I'm not sure why they Griffin-Griffin went with the item. I told them both. There's just two contractors that showed up. They called for these two showed up, and I told them that lump sum would be fine, and I'm guessing that's why. That's why two boys, Jeffrey Wins, was just a lump sum bit, and Griffin-Griffin, I guess, just chose to break theirs down. So I just did the verbals with both of them. I walked through the John site, going over the work that needs to be done to get it up to state specs. Quite honestly, I think it's probably quite, it's all right the way it is, but I would like to see some of the stone that's in place removed to about a three-foot mark, three-foot layer removed from about a 20-foot slope. So 10 to 12 feet of that bottom slope replaced with type three stone, which is a two-to-three-four-foot stone, which we have some stone on site from a previous job that was left over, I guess, and left there for exactly for a job like this. So they'll both be, whoever gets it will be using some of that stone and then hauling in some stone to get that type three stone at that bottom 10-foot mark. So they're really, and then what is there will be used to build the top back out to that. So there's, it came in a little bit more when I estimated the job. I was estimating that basically leaving most of what was there intact and then just shoring up the very outside edge of that slope. That's the difference. That's the difference in my estimate and at one time there was just the original tree in rhubal that came down, and I believe caused all of them to be ash tree, and it looks like there's two or three trees in the clump, with a large rhubal to the river, causing the ice to stand up there, and it started that backwards world collection, which is what parked into the bank. Now there's six trees with rhubals there because that main large tree and rhubal is still there, so it's just collecting, and I think it will continue to collect. So those trees need to be removed. I've spoken with Jared Moore, the stream alteration engineer. He says from the state standpoint they'd be happy to see him stay, but if they have to go, they have to go. We should have that. Yeah, definitely. But yeah, I think it's, I mean it may never cause another problem again, but I could see the ice definitely jamming up on all this exposed roof debris, tree debris, and it just didn't cause headaches for us, whether in that specific area or upstream again. I guess this is where I would like to see him go. Is that included in the expense? It is. There it was for tree. Okay, so when that finally began, what trees would have happened in the trees there? From the state's final leaves in the trees. The trees are all, none of the trees are going to be live trees. They're all going to die. The original tree and rhubal were live trees that toppled into river, causing ice jam, but there's so much rhubal that's exposed to the air and stuff that's not going to stay living. And then the five other trees that have jammed up behind it are all dead. Trees that have fallen upstream and floated into here, got caught in that rhubal. So the states finally leaving them because they say it makes great fish habitat and whatnot, but my concern is that it's just going to ice pool jam up in there every year and whether it causes any damage or not, it will be, if there's going to be any damage, it's going to be there because of the ice jam. I think if they remove the ice pool from all downstream until it becomes somebody else's problem. Does Lars know about that? Yes, I think so. Caleb Dean has been deeded a large portion of that land and that may be part of his. Where our stone sits is Caleb's. And I've got a verbal permission from him to get on site and use that. Okay. And obviously it's okay. Correct. Did they ask for any material about the water level so trees could be pre-established on that? No, right now it would be all rock faithful. Yeah, our proper state was kind of moving towards that. Is that something that we could ask? Why? Right. Is that something we could ask for and you're paid to do? Right. There will be some ditching on the opposite side of the roadway. That material could go on top of that stone. You know, as a grubbing material that would probably, at the very least, except grass, you'd probably have to get it a good 18-inch and then it would assume to get a grass to not burn. But yeah, there's some ditching material. I think it's going to look very good. I can check with you. Let's see if there's nothing else that would say trucking it out. It may not. It may be a wash with the contractors. Mark, what was Jared's last name? Of course. Thank you. So the big rock that you're taking out to put in a small rock, you're going to use that big rock or is that a credit? That will be used. So he wants three feet of the slope excavated. Then the rock onsite that is stocked by the previous work will be placed into the bottom 10-foot slope to get the type 3 criteria met. What is excavated out of that slope will then be the larger stuff that will be used on the top slope. And some of that still needs to be built out. There may be a few loads that the contractor will need to find something to do with it. But it's going to be fairly clean. But there will be some dirt and stuff mixed in with that. Do you have any filaments? We need them. I mean, they're looking for a place to get rid of it. So you're just being inspired to just buy a coal plant and see what happens when you store it down? No. So the state of the work for this essentially is the fund section of the work that we're doing for the state standards across those trees. It's not something that we're talking about. It's just a digital term. Yes, it could be a very simple RMP. I gave a very basic drawing here that I emailed along to both bidders. So it has the numbers here and what they're looking for. It doesn't break down any of the fine details. It doesn't include the trees or things like that. But it basically gives them what the state is looking for. So you're comfortable with this bid that that would cover? Uncomfortable with both. I mean, yeah. Uncomfortable with both either bid. I guess going forward with a verbal commitment like that, there's always the chance of things not going exactly the way you want but they're both favorable. Contractors that we've used in the past have always treated it down well. I think in this situation that these are applying, I think going forward we want to make sure that we do a more formal process to make sure we have things at our mind. Just a little bit of a matter of the state comes and says, well, you're not meeting our standards and that's what you've conveyed to the contractors. The contractor said it was and there's no gracious things that she said to anyone. Jared will be on board with this project anyway. He'll be there wanting the contractors and kind of overseeing it as well. This is no reflection on the contractors at all. It's just more reaction to the town to make sure that everything's easy and transparent. You know we have in the past some issues where we're thinking on different things. So I think the next few bits, don't you think there are equal bids or do these constructions going to get the job done to accept their proposal? So I think it's 40,810 dollars in seconds for the discussion. And soon enough I'll be able to go right? Right. I'm trying to frame the meeting. All right, so here you go, Sharon. So I'm not that familiar with the process for doing an item manager and when the formal statement would work is that something that the office prepares for you to have some fun? How does that come about? Not really. I think that's where we're from, where we're kind of in the States. It's not an area of expertise to me to do the RFP in my opinion. I'm capable of doing it but then it's almost like putting the onus of error on me if it should happen to fail down the road. Everybody's going to say, well, it's a bit bold, it was not adequate because it failed. So I'm a little gun-shired about, you know, non-engineering. So in a case like that, what you have to do is do your job by bringing up the RFP and then make sure it comes to the board. So the board, of course. Once that happens, then it's off your shoulders. And regardless, it's not your fault. No, I agree. I'm going to do that best that I can. But if we take a look at it and get proof of it and then something should come back, it's okay, you guys. The board is going to prove this. Right. This is a little bit different than some areas you have to care in. There's the extreme operation in here. It's more or less calling the shots. So it's really his design. Right. Where some of your other jobs are. Right. Which really simplifies what the statement of work would be for an RFP because we basically do recess. And Patrick Ross would write up the RFPs like, for the board broke. Yeah. Patrick would write up what they need to be done to kind of use that. Right. It's culture. Yes, because I hear what you're saying. If you get too specific, then you're only still in town. If you get missing, hey, that's what we asked. Right. But you could avoid that. Hey, I was still dealing with reputable contractors. I mean, they're only because they don't become fully the only contractors doing the work. It's just down the road. Multiple bidders and they're not people that you've used before. I mean, there's the history of, you know, this is what was called for. We meant the standard and, you know, but not to what we wanted. So. I want to add other things. Good morning. There's a, I've shown, some of it would be easy to answer. Awesome ideas that you can share with us. Whether it's just what I feel with someone Katrina right now, but this is the same thing that I know of with Katrina. Only her things weren't, you know, directed to the road proof things and all the safety and things like that. original more directed to administrative work. But these, some of these things are what BLCT, for safety things when they came and they talked about. So, I just put these in some kind of form and we can change them or add or whatever. But I was thinking that summer or winter or spring or fall or whatever that you might want to sit down and have your employees evaluate themselves on what they feel on this and then you can discuss it with them. I don't know what you think. Well, I think it's a good idea to start setting up at the very least the annual review process. Right now we don't really have anything at least as a road department. I think that it's probably an area where I am dropping the ball somewhat and defining that role as a road foreman in my responsible for employee reviews or, you know, it's like a horse job for employees or, you know, so we need to clarify those roles, I guess, a little better and get... That's right, I think what you should do is just take a look at this and then maybe you and I can get together and get some thoughts as to clarify those roles. Right, because some of it would make sense for certainly with the split work that we're involved with on this, you know, on-site supervisor, we need your input on some of these as well and then we need to sort of just tell you what these things are. Is that safety? Yeah, I think that annual review as far as performance, maybe a couple of times a year, as far as safety and other things that we shouldn't do for each season, maybe that's something that you do but why don't you take a look at this and then why don't you eat on me and we'll try to get together in the next sometime, you know, by the end of July. So, you know, obviously we haven't something for the fall. I'd like to get this done so we can do that. Having them fill them out first is that's what you should do with me is actually really enlightening. I was doing things better than I thought I was. So, you know, it was really good review that way. Yeah. Yeah. Yeah. I'd like you to look at it and see if there's anything to add or if we're trying to look better if you know the talents that they have for their review processes. I'll change it a little bit to add anything to it. And then if you want to take a little time for more and you may have some of your jobs or what you do as a client. Is there anything else? I had a very minor question. There are a couple of really big old trees on Hathaway Road and they're getting to be some gauges or something. I have no idea what. Are you referencing the narrow gap there by Seagulls? Yeah. A couple of maples that have been there for a long time. Are those huge trees or sugar maples? I was just going to ask. Oh, yeah. From what? The wing. I know it's really tight there but if you could ask the guys to be careful. Oh, that's my rule. I can ask them to. Yeah. You don't want to bounce off that tree? No. It's usually going super slow when I'm just trying to push it back and tell you it's not an easy job. That's all I guess I'm going to say. We've got a meeting to do there. Yeah. They're actually going to be taken down right here. They're going to do that. I know Craig always wanted to get rid of those trees. Yeah. I mean, I'd like to keep them looking. At some point. It is a choke point. I know for sure. I'll mention it to the guy that lost that one. And, excuse me, the tree is the last bottom left of mine. Our place is good. Yeah. Would you take a look? Yeah. I'd like a tree forest. Yeah. I have a nice young brother probably by the foot. I have to come up with my car to be extremely careful on that. There's not many people anymore. There used to be so many people. Yeah. That's appropriate. Yeah. Is there something on the sign that says more? Can you get something this anywhere? Actually, Tim who lives up, I made a statement about this. He has something that he thinks might be consistent. I haven't talked about it for a couple of years. That works. Yeah. Yeah. Yeah. Yeah. Yeah. No, the only thing I've got is doing some repair on a ferry around this road. It's over my callipel. I just took out the fire hydrant. So they had to dig down and replace that fire hydrant. There's two shafts that are in our building. We're working. Law and search are basically we had to dig the entire eight or not. We didn't. King Great did the work for Duckbury Water. But we'll have to put some pavement back down there when the shutoffs get the height that is established on the shutoffs. So preliminary calls have been like 4,000. So it'll be a fairly something that the town's responsible of in April was absolutely going to run this there prior to this, which is part of the reason we decided to just dig it up because something's needed to happen there for a long, long time. So we'll be I'll shop around a little bit. Hopefully we can get it down if even we've thought about possibly doing it ourselves, but we need a roller for compaction. And was that who's paying the garden music? Took the hydrogen out but that was on the shoulder of the road. Not in April. The shutouts were in the apron. But there was basically no pavement left in the apron anyways. So it was one of those things that we were looking into doing anyways. So King Great dug it up for us. Won't go from there. But it's going to be a little bit. Otherwise, where are you doing your budget? Your game. Yeah, I'll need to get a copy. We have the pick up and do for inspection in August. I'm going to try to get it in and get a list of things that will need to be done. Before the inspection is due but I think it's going to be a very expensive inspection. I budgeted for body work. That was chewed up very quickly. The spring and break work and a broken spring. That money that I budgeted for the body work is gone. The interest in seeing if we can get a sticker on it at least gets through one more push. It's pretty rough. Where is that file? 11. How many miles is that? 75. 75,000. That's the hard miles. The first 30 or 40 that we just went around? Yeah, definitely. The first two is almost half the bottom. It's just on the road running. That's what we've had with the news. Yeah. We'll have to think about that if definitely something that budgeted on. What sort of body work is the problem? Cap corners, rocker panels, all that type of stuff. I'm not sure everybody's telling me that they won't inspect it as is. Everybody, by everybody certified inspection plan. So we'll see what they say. My husband and sister are here. If he's going to do that that would be great. I'll ask him. He can just take a look at it and say your name, body work. Yeah, I'll ask him. Back on the trees. I forgot the animal ash blower is here. A little bit of orange in Washington counties and the Orton's gonna fit the western most friendly of it, yes? No, yes. Not good. This is a really dumb question. It's just because I really know nothing about this. But is it possible to have a secret speed limit for garbage trucks on a regular route? Because when they're going around and around and around they get used to it and go a little fast. But can it be 24 garbage trucks and 35 for everybody else? Garbage trucks are maybe they're they've got a job to do not a good company. It's just frustrating with them and you'll have the garbage truck taking a road to the flight. But what do you do? I don't know the answer to that question at all. It's just everybody's driving faster than I was. It was pouring down the rain. You can basically see on the river road I mean the roads just wet and shouldn't be. It was. Alright. Everything out here we're speaking in safety. We're attending the OSHA 10 class from all the cities and towns from all the roads that we did our first OSHA 10 OSHA training. So we did our first 6 hours last Thursday and we'll do our rest of it this Thursday. It's a prerequisite for any of their equipment classes. So we need to get this out of the way for a greater class or a greater class and get those types of classes. That's great. Do they have ADC? I think Richmond, I applied twice for this going back to last fall and the classes spoke up really fast so I missed the first cut off for the one last fall and then I got was asked to put on the waiting list which I suppose it was and then they had one come through that was being done in East Montpelio and I called up to check and see if our main thing to list and that class was falling and I just wanted to ask them if they could change to a different computer system so our main thing to list but they planned this one against anyone so we're able to do that. So as far as going to work on number that's something we have to do for more funding for before we can actually do the work? I think we're going to have to be in the state and that's what it requires to do the work regardless so I don't know Cheryl mentioned earlier about me contacting I tried to e-mail them the last Friday and I got my e-mail so I obviously don't have them correct I thought it was yeah we might have put an S possibly possibly because I just yeah I've got it so I find out what he's got up there we're going to be probably $20,000 shy right now with my S to make $30,088 left so we'll sort of 10 worst day scenarios we would just have to find a way to cover the budget after all we're going to get a copy of the budget and review that see where it might come from yeah that would help pretty good work would you have to go ahead for the view of your own panel we're going to talk to what we need for more money I think we're going to have about $10,000 we have to do it we'll cover the budget so I think we're going to go ahead with it maybe we're going to do the work and I know we're going to cover the budget so and when we asked for additional money or anything specific we should ask about according to the additional work that you were discussing did you need some trees I can mention it today about the growing and see where the trees should be the growing wouldn't be because we could discuss it I doubt it will sway in one way but if you would like it done that way and I talked to Jeff like I said it might be an offset rather than trucking it out let's go home alright what's that do you want me to decide it or do you want me to decide it so I just got a message that there was a possible tornado went through the valley on that last door and it fell in Neil's barn that would be somewhere over there yes it's just tonight wow yeah crazy day no no alright crazy yeah I thought this did Denise decide not to come it's all cheapy here hold on I don't know if you've heard can't you say Cory's going to pull up the line right and then she's going to drive yeah yeah so you want me to tell hi I'm a little bitch alright I told her to bring my daughter to the library today oh you did? yes she was supposed to be here she has to yeah and she has my kids this week too so yeah where'd you go you I told her Denise was going to ask you about it do you want to wait I know she's had it what number one if you don't mind do you want to deny them you want to stick it for us we can do that I'm sure I'll get a cup of water alright why don't we remember Munchin's cupcake the social media did it win her an opportunity it was easy I just filled up the blanks so my first issue is I don't know if you guys have a copy of that but in the second paragraph it has a statement that basically says you can have discussions concerning account business with the administrator approval in all such things that's where I have a little difficulty when we started talking about account business on Facebook so can I show you one thing on there I'm sorry I don't have a copy so there's two different ways to do this this is the purpose of the policy but then when you go on to look at oh you know what this isn't the right one it's a VLCT one that was the first one and then VLCT came out that I sent out what John has is right and on that I wanted to point out so it shows two different ways to do social media one is just any social media that you use is a website, there's no discussion anything that's put on there is from you guys with permission to whoever put on there there's no one who can respond no one can say a message there's no one who can comment none of that and then there's another way where you can have a discussion in comments but I wrote right on there that that wasn't the one we would use it would be the other one so it's just a form for information to go out, nothing in so where do you want to make sure you get the correct policy why don't we resend the policy I know we've been sending several times I'm not very good at this the CalU people won't even resend but make sure everyone has an indication of that sorry why don't you hold on up Denise, tell us what happened to you now are we still made or are you sure that she hasn't started we don't think we can write that we don't mind starting it up we don't need it she is now I'm so sorry I forgot it was Monday she was walking my voice today but I just stayed walking and I was like oh my goodness come here next there's a good girl right so thank you does anyone know what you want introductions are all set only one person and Hi Cal, she's our newest select board member this is Cali from the other side of town George Jumpsbrook and her husband Sean and the second is the fire chief fire chief what's your last name straight I don't think you introduced yourself I'm Jamie Jamie is the chair of the trustees for the library and I'm a part of the students in the library and then we have from a historical society Denise Cameron and we actually have another library trustee in the back alright so thank you everyone for taking the time to come tonight so the trust the library trustees will let you guys kind of go first in any fact you've been working on all sorts of things so why don't you let us know where you're at and what you're thinking in the comments or short so he's been working on a budget and Elizabeth and Cory are probably the masterminds behind the budget so I think could you bring some extra copies I did Elizabeth to pass out you made a subcommittee a subcommittee a subcommittee consisting of all the trustees that's meeting every other month to talk specifically about them and that's in addition to our library and that now has a subcommittee for community engagement I don't know how often you guys are meeting but and there was also a subcommittee for coming over to the budget right which is you two are in the subcommittee pretty good they are budget subcommittees we're trying to add as much here so the numbers in here are very tentative we just want to find out if we're all in the same ballpark and we do have a number of questions a few questions feel free to ask them to go for personnel we're thinking we'll need a little bit more Cory as we're doing the move we're doing a few extra hours for about six months we're preparing the move and getting settled we initially added custodial wages to the maintenance where that is currently on our budget it's a little different structured a little differently we divided this into moving expenses which is a one time expense and then auditing expenses if we open more hours into bigger space keeping electricity is going to be more and so forth we didn't put anything for capital improvements because we understand for the town hall and we don't know what that looks like so we really didn't have enough information we're hoping that you could fill in that cash of course moving expenses again we were talking about whether we need to run to U-Haul if we're going to load up our cars if we're going to have a bucket brigade of boxes and books right down the street just each of us horses books so I think that's probably a minimal expense if we run to U-Haul but we weren't quite sure what you were thinking was Newford and June showing us really the big expenses here especially if given the initial thoughts that we've gotten from the community about wanting to maintain the town hall as a meeting space we have to have modular movable pieces and that comes in pretty handy so there's a little bit of thought there but the community really don't allow community engagement we've just gotten some feedback at town meeting and just from conversations so how was I guess that's a good question what were you hearing out there we want to keep it as a multi-function space that's what I'm saying people don't want to lose it as a gathering space or you know when you say library a certain image pops and people have stacks and stacks of books but when you kind of explain actually libraries are way more of a hub for community community space meeting many different needs providing services and resources people get a lot more excited if they're thinking about it of we want to know what it is seeing the village here and then figure out how we can be that for the community rather than we're just going to move all our books in there and you aren't going to be allowed to use it as anything other than reading space so I would say overall it's been positive we've heard interested in a children's space a team space a cafe space there are a lot of ideas out there and it's hard to narrow down and accommodate all of the visions of people so I think we're just going to be very flexible and make it multifunctional yeah I think that's consistent with what I've been hearing you know because it's out there and people are talking about it so there's yeah so I think one of the things is this key communication like people know nothing has been decided but this is how change could start it's a process and we're trying to define that process and get some ideas about what might or might not work there but certainly maintaining a meeting area has been one of the important things that I hear from people but also I hear people are looking for that central space the town area for other activities to happen so so far it's been positive I think when people hear more about it and they start to think more about it they see how the two missions of the library and the town hall complement each other and instead of negating each other it's negative the next line item is architectural and interior design do you want to talk about that? sure, yeah so at the library conference in May there was a big door prize of getting a three one day on-site architectural consulting from Black River Design and Law and they drew the prize and Waterbury Library wanted they just got the branding library so they came and found me at lunch and they said they heard that we could probably use it so we won't pass them along to us great so I've been in touch with Black River Design just to let them know that we're likely taking the summer to really get some feedback from the community and come up with a vision of what we want to see and then have them run in the early fall probably just kick that process off but I certainly don't think one day will probably probably do this going very well in the right direction we're interested in possibly getting an engineering consultation I'd like to report that Cheryl gave me but I was talking to someone on the PTO suggested that we need to do a load analysis because it's been evaluated for a live load so I don't know if there's a cost what the cost is associated with that and then try to get it for free from her network she indicated that her husband and some of his friends might be able to help us out with that legal consultation we're doing a title search and there are some instances associated with that we're going to take three of them some of these are from prior discussions we were talking about getting into the piano and because it can't be tuned and getting a piano that piano is dead but we think someone up from Fortford will just pick it up for free but we've talked about potentially having a piano that does work in the town hall for whatever events would benefit from having it trash moving in and moving out trash removal I don't know if the town what the the way to get for trash removal I'm hoping they pick it up on that we'll base this on home residential service rates that we don't bear up building maintenance we probably want to do a real deep clean before we move in and then ongoing cleaning and especially now that it's being pressurized we budgeted for getting that power washed so we can keep it looking good equipment maintenance we had were envisioning that as more of a hub we'll probably need some more computers and phone we didn't know if there's DSL over there we understand there's a phone line that's the same when the numbers go by it used to be that it was the same phone number as the library you would take a jack a phone over there and it was the same as the library phone number is that still the same? No it's all you had to do was call and help turn it off okay great so is that 300 content to be eliminated? the rest of these are really ongoing expenses that we tried to estimate you know electricity and heating we looked at a fire department and a ten garage I think we have budgeted so we've had stuff I know that we used to be around when we had the other group high school that was there so I think we have some fairly accurate what it costs per year to the heated length of this network I think I may have found like a $30,000 grant or maybe that we could use for new furniture and stuff that's a library grant wow we'll see you're wrong start so I think this is a good good start to process just to close those eyes but it's not free it's going to cost some money I think that's good to have in conversation but as Cheryl just mentioned there's lots of other revenue sources out there that would potentially tap and then what I would envision is that would go along with the town vote whether you want this or not but the answer is if you vote specifically for expenditure whether it's $42,000 or whether it's $50,000 whatever it happens to be that would be what's that answer this is what the townspeople want and this is how we'll move forward but I'm encouraged by what you're hearing and also that you have a subcommittee on communication that's one of the things to start ramping up is what would be nice you know we've talked about having an initially we're looking at town meeting next spring hopefully get a gate or a nail on this so I think the sooner that you start ramping up some of that communication and just getting the ideas in what else about the people thinking and you know for that space again it's not a good deal but this is what we're thinking what do you think as well and then we've got obviously the historical society as well they were in last couple of weeks ago or a while ago we had concerns and we'll have a lot more questions and concerns that we'll be looking at as well we have met with the historical society at our meeting in April April to talk to them about March when was it in March and then I think Ellie came in in April right I think I came in the first one yeah to talk about you know we wanted to they would be welcome you know we had the the area we had so books with sort of their collection to make it accessible so we've all been trying to that's great that's awesome I'd like to make a suggestion to the budgetary please first thank you very much for putting this together it's very helpful to have something to look at we can certainly refine the ongoing expense numbers by looking at what we spend now on the town hall and on the library but I wanted to talk about our overall approach to budgets because we generally find ourselves very very constrained and I admired what you said about pressure washing in town hall every year it keeps it beautiful but there's a reason that we have not our pressure wash at all every year which is something that we generally can't afford to do something so when you generate numbers there are nice to have and the more likely way it will go if we do this so I'd just like to ask that you keep that in mind as the children would be nice if we watched the building every year because the children would yes so that's my suggestion and the other is as you develop this there are other scenarios that can be looked at as well and it could be evolutionary and it also could be something that leads to different stopping points depending on what seems appropriate as we get there an example and I have no idea if this is practical or not which is something a lot of people think about is can some of the functions through library for example the book collection where it is and run programs out of the town hall and what difference does that with the expenses and one can evolve into the other so just things I'd like to ask you to think about and you probably have it's kind of our status quo right now honestly because there is no space for parking programs where your books are so I run the programs either from the school or the town hall already and it's nice in fact that we are out there in the community but it's also a one more layer of logistics and people often get confused and come to the library whether it's supposed to be at the school or the town hall there's some drawbacks to that sort of way we're at right now the reason we were doing this was to cut down on the number of buildings and that would not fit the bill so we were going under that assumption that in addition to the fact that that is a space that offers a lot more to the library we were helping to cut expenses to the town by having just one building instead of two but I hear what you're saying about sort of the evolutionary we did talk about this equipment line item we went and started off with five laptops and two desktops that we could start off with a desktop and a couple desktops and see what the demand was like if we had long waiting lists for computer use then maybe we need more if we don't then maybe that's the right size so I certainly see some easy advantages of doing it that way so what's your next step before we go on to that I'd really like to hear can I say one thing too also I'm the one that's doing all the maintenance and cleaning at the town hall so I don't know if that'll factor into keeping cleaning because if it's not just their events they shouldn't be the ones that have to clean right after other people but to add that into or take it out of there if people were having events we'd want to make it part of the event thing whatever the cleaning I would still have to get paid to do that that's what I'm saying it wouldn't necessarily be in your budget it would be in the town hall last minute it sounded like the start of the site had some legitimate concerns so I've been talking about everything well at this meeting I just heard Cory say that there would like to be a teen area and a juvenile area and an adult area it's fine to have all of these community centers in the town hall but we only have what we have right there that's as much room as we have and so I think we've got to I don't know how you can do this but designate areas or you know I'm just worried that if the library moves in there and I'm not saying that they don't need more space and they don't need more parking I think they do but if they move in there it's going to be the library and the community events you know anything that has to do with the community like the concert or anything is not going to be able to happen because the library is there and I think people are going to have the feeling that oh this is the library we can't do anything else can I address that? of course I didn't say that's what we want I said that those are some of the ideas that we're hearing but the first idea that we're hearing is that people want to be maintained for a variety of events so I was saying that we just need to be as flexible as possible and make sure the space is really versatile but that's what we've heard most from people in the community is that they want it to be available for dances or bands or concerts and things like that and we have an open mic not there which we certainly won't break that's a really great program I just don't want to lose that space or lose the people feeling that we can't do anything there because it's now the library I think we're all in the same page okay and you guys have the list for last time are they two different lists? no same list same list of things now you said last time that you were going to put this to a vote were there people and has any you're going to do a questionnaire has that gone out or has that gone out? no we were waiting for a few reasons the first was we wanted to put this draft budget in front of the select board because if they were like whoa absolutely no way we wouldn't have put a bunch of work into getting the community involved they're interested in and on board and the second was I was able to attend a great series of workshops at the conference on community engagement that has some really solid planning tools behind it that really works to get meaningful input from the community so I'm pretty excited about doing that so we're meeting next week at the student subcommittee to really flesh out timeline and a plan and the friends are going to be involved also because it's going to take a little bit of people power to get out there and actually have the meaningful conversations that really get the feedback so there will be some form of online questionnaire but it certainly won't be the only thing we're going to do would it be online? no my people do we'll do one to one conversations with people we're going to do some stakeholder meetings so obviously it would be great to do one with a historical society we're going to do some community resource mapping so just more formally thinking about who out there have skills that could help us make this happen so there will be a whole variety of ways for people to get involved I'm thinking Denise do you are you thinking a paper questionnaire? that's what I was thinking that's what I was hearing unspoken the old fashioned so I think that's something the subcommittee would certainly take into account and maybe I don't know, moving around town in different locations where people could pick them up and get them back to the committee yes we do a town life now maybe you guys could explore so we get everyone we have a book and do you look like a prophet of taxes? yeah you know because not everybody pays for it some people are renters and certainly some kind of other community meetings some design nights we could actually have them in the town hall so people could stand in there and think about what could look like and I was too early to think about applying for grant at this time because I mean your question or anything hasn't come out but you know I'm always financial thinking does the library have any friends money or anything that you would be spending towards this project or for a match there is friends money they have talked about supporting the title search depending on what we end up having to pay for that and so far most of the commitment I've gotten out of the friends group is really just willing to go out into the community and get the feedback but I'm sure as sort of the fundraising arm that they would be willing to sort of take that on I'm also I also have grants too so I would be happy to think about it even though we might not be ready to apply for it the one that I was looking at when there were two or three of them for library for stationary shelving as long as it was a permanent temporary but I didn't look and see what the match was if the grant doesn't match could be 25% the friends do have some money and I've been thinking in my mind we haven't even discussed it yet but that sometime down the road when we got some more concrete fundraising goals we would probably then have the friends to help us with that whenever you do a grant application they want to know what our share would be and how you permit that money is that money definitely committed in other words they're not giving us a grant that we can't do because we can't come up with a money for the township so that's something to think about sooner than later yes okay I'm just curious have you seen the historical sites list yet? no can we have a question here? well why don't we got little notes on there it's got a lot of things why don't we just pass that there we can get it it's still on sale we'll get it they're gonna get it too so any other questions or concerns right off Denise we know there's a list of stuff but we're trying to keep our at this point kind of broad just knowing that there are no decisions that have been made or will be made it's just a process that we're all trying to be involved in and I think that's a good thing just to get together and talk absolutely do you have anything that no I just wanted to be here and she has her list and we sort of went over that I'll print one up and give it to her since I don't have read the process for you that's a lot of my concern I hate to see the thing just fall apart and be broken out of an empty house I don't think any of us want to dilapidate it nobody in town this does bring up another thing that has nothing to do with the library but we were talking at one of the meetings was it the town meeting or whatever about making the city this a town street from the store up to Frank's with improvements for businesses and stuff like that it doesn't have designations do you have anything happen with that is anybody doing anything with it actually that opens us up for more grants we have applied for another grant Katrina has applied for another grant for through the designation for the tennis course to give the tennis course because we had that designation we were allowed to apply for this it just opens up opportunities for us it's not anything that they're going to give us but it's nice to see a street in a town that used to be kind of mediocre all of a sudden look nice and there are places in Vermont where that's happening not that we don't look nice now another thing I've always hoped him and I got for a grant for it once but FEMA wanted the catch was that FEMA wouldn't give us any money for the town hall for the old town office we couldn't build this one down but it was to make a park where the old town office was for bicycles and benches that's another opening that we're hoping to do for a down road to get the sidewalks and the sidewalks are off over that's what we heard from we have the last easement sign yes and they're working on their way to property tax transfers or deductory easements and so they're working on the grant for the other side I don't think she's giving me she's like wait three months are low interest loans part of that program as well it is for homeowners you can send me the what we get out of it infrastructure loans for sewer and everything like that but we don't need that kind of stuff it's all kinds all different kinds of grants very good so in fact the next steps so we've seen I mean certainly in budget at this point it's a nice number but it doesn't mean just a zero in size it's going to cost grants available and all those type of things that we have available for the public when we go to vote on this alright so you will be working on community engagement I guess next probably one year we've got more best to get the opportunity to do some 5-10 in it what's the date of the movement? it's the 15th of September until the end yes it is I don't know I guess there are many there's no many so they're going to have questions the board Ray, John Kelly, Jason have for anyone are you guys for us? or need anything? when should we come back? why don't you figure out your community engagement what you're doing there send us an email and then let's set up a time so that we can kind of consult on what you've been hearing out there so like sometimes you get a September or something like that sounds good so we're getting a thumbs up to forward with community engagement because that was our big question yes I have another question the Starker society that evolved from the self-committing no it would be a good idea it's so far Corey and Karen share both it's a page it's a very nice page you let us know you don't need to be on the spot let us know something you might enjoy and be involved in that what's really important in this whole process is getting help and correct information and if you're part of the whole process I think people would have comfort knowing that it's coming from you as well it would be helpful if that you can somehow help out with that that would be great have you set a meeting time yet? it's Tuesday at four o'clock Tuesday at six right? tomorrow at six at the end of the school year we'll have a lot of scatter alright thank you everyone in the meantime questions, concerns show or just call us directly you want to do it question alright thank you so you were sending out the social media policy so now we'll cover the Facebook as well the Facebook as well so now we'll look at some regulation we need to set a date for a public hearing which we can have on the public side even more of our select few weeks and it needs to be there's the timing issue that we're dating so maybe after and before I think 15 days from before the hearing just set a date so 15 days from now from time alright so why don't we talk about the July schedule and then we can do some provision hearings on one of those dates there was a suggestion in here perhaps we need a meeting from July 2nd to the 9th Cheryl that was talking it's like a long holiday weekend yeah it makes sense I don't know if I agree but now that's fun our I wouldn't be around on that will three people be here because if three people can be here we can have it I guess I was planning on being here but I had to go either way and not marry to a meeting on the 2nd of July I could be here if you really need to have one but I would just select your life what do you think John I mean you've been around for I mean it's an exception if the money falls on the holiday and the holiday is not until Wednesday I'd rather not have it before the whole year but then doesn't that put us two weeks in a row you'll have one on the 9th 16th okay everybody else is okay with that it really doesn't matter to me you could do it later in the week on Monday then you could do it on the 5th now I think if you're going to do it you're going to do it on the 2nd of the night I just think for everyone around this table the schedule I mean it's more of a courtesy to hear I don't think anyone will come to the meeting or you're going to miss anything actually since there were 5 Mondays on July if it was on the 9th and the 23rd then it would be every two weeks scheduled well that would really change anything well because of the extra Monday and July you don't the swipe word meeting is the 1st and 3rd of Monday and Wednesday Monday is a holiday so if you want to call it quasi-holiday that's not right well do we need a motion? I'll make a motion then I'll second it any further discussion I'll give it a live a live so that being said this will be on the 9th and the 16th when do you when would people most likely have a public hearing I should be on the 9th unless you the 9th is fine will that be here we'll just have cut out about 15 minutes of the meeting before jump inside here what's that oh yeah sorry yeah that's what we'll see there alright now we got the logic decision so why not that's something we'll need to go into executive session to discuss so I would move to go into executive session to discuss the logic decision I'll make the motion that we approve the document I'll hold yours regarding laying out a new trail and just continuing our portion I'll second that alright seconds any further discussion all in favor of a ride aye I'll have it so everyone please sign this way you can start and make sure that books done did you talk at all about the ordinance that's in the we have to so you want to put that in the case ordinance will be addressed alright so let's go ahead to the any other old business well I'm just going to just wanted to say one more thing about the whole thing I wasn't pointing anything but I just want to make sure there's so many parties involved and a lot of mine is I think CAI just didn't do a very good job what it's now to but I know that the list is I felt was very cordial with all the degrees here Cheryl Lynn did you have you're here for there must be something just listening just listening I've been dealing with a lot of the back there so there's something very upset and I have been doing nothing but the research for all of these people to the point where I'm not even able to keep up my own work right now and I understand that CAI because I worked with them myself asked for leads and things like that but if a survey was not you know St. Cormart and had a survey labeled in there and they were labeled on the year and they were going to find it but without going back and doing the research they weren't going to find it and I just feel like some of that could have been them prior and there's a lot of very upset people very upset to the point where I thought they were going to literally come over to Cormart and you know on the face that they see and all we can do is help them but it's really that's all I'm doing it's what I did tonight when I came in it's all I'm able to do and I don't think that I'm not putting anything in here but I do know that some of it I'm finding the majority of it right now finding the majority of it is just lack of research and you know how far CAI was supposed to go but I know that a lot of them work there could be some good searches and there are descriptions you know that surveys have been done and there's degrees I just think that maybe we've done a little bit more research before notices went out maybe some notices went ahead but I'm not that person I just know that what I'm seeing right now I think there's pretty broad agreement what you're saying yeah I really I'm doing Sasha and I there's times where I have 3-4 people standing in here and Katrina and Cheryl have to come out and help me because I just can't keep up and I feel bad that there's somebody that I don't have time to do it with it's just do you have any suggestions anything important to do I don't think there's anything I've even done unfortunately and I'm just more something that came up earlier you thought that Cheryl might have a list of those people who are encountering problems having agreement hearings and what the outcomes are and if we kept that list handy if we needed any numbers to have a discussion with CAI it would be good to have that I have all of this I think it would be a really great idea as a select board someone called CAI says hey, you know because you as a select board are on a BCI maybe they should come sit on these grievances because I literally have one grievance right now that has nothing to do with a tax map all the rest of them are tax maps so it was pretty interesting and I think that we need to have you know, not only data tax there and BCI now we have to go up up on what the listors have already decided I think that we all need the explanation and I know what Mike has said but I think we should have them actually to be a select group to be CAI CAI so originally the listors were asked to commit tonight they weren't available to come so they said that they could come to the first meeting in July so would you like me to ask them to have CAI come as well? and then we'll have those budget numbers that you talked about earlier as Murray you know, what is this whole process costing us? because you know we're certainly just going to always be and I don't know if you have any sense like it was enough but if you have an opportunity if you talk to some of your people or you can send an email out to the counterpart community that's going to count if they've done this and they've seen the same number of a percentage of mistakes if you will like come back for appeals I mean there's going to be some news it's going to be a number where you know are we close to what normally comes back or is this... well this is different we're doing the tax maps every other town in the state of Vermont has been working to do the tax maps we're the first one we're ahead of the game we lost a grant because we were ahead of the game you know to help pay for some of this but I don't think you can compare other towns to what's happened here well I think that tax maps are the only talents that are new tax maps well it doesn't happen very often well I know there's one time there's so much time in this just for an example are they off the 50% coming back or is it closer to what we're getting that would be that would be how often we meet with CIA or CAI so that we can you know what's the discrepancy here is this normal or is this shiny work that's what I'm getting at well I think that I haven't read the contract I would think that somewhere in the contract it would state how much deed research they actually go back on and we don't say how much and my other question would be is if they are when they are doing their their mapping are they going and taking degrees off from deeds or just surveys that are on file because there's a lot of deeds that act that will survey and boundary markers and pins and points in their deeds but they never recorded it here so were they taking that and putting that into their system as well as the mileage that we have that would be one of my good questions because I don't know that and a lot of the people that are coming in and asking me well how come the town is not taking that if CAI did that well I don't know if they did that but what Mike said I don't know they are taking he said that they were taking information from the deeds maps, digital data and property cards and they were laying them over a digital program that would compute the needs and bounds to the footage right Joan did I say that so it doesn't say anything in here it's the responsibility of the town to make available existing deeds, maps digital data, property record cards, property transfer records and subdivisions and any other existing data CAI deeds necessary for successful completion of this project see that doesn't say surveys or anything I thought I heard deeds I thought I heard deeds yes but deeds don't always have the degrees or anything whoever you brought a health problem would say being the same lands as so if they made all the surveys available if they made all the surveys available then everyone that has a survey would not be wrong same here? so if the Listers gave CAI everything that was in the vault the surveys? yes everything that's recorded in the surveys wouldn't all those people that have surveys not be wrong wouldn't they not be getting a letter that seems like it's what happened in my case in a lot of other cases when we brought in surveys it was changed because we had surveys in the mall so ours should have been wrong in the first place is what I'm... it seemed like what they were asking was provided everything seems like everything wasn't that's part of the question should be how far back are you worried? surveys even more than that you would think what the basic part of the process would be here is the old taxman if what you have is different from the old taxman why is it different? exactly it sounds like 95% of these errors would have been found that way exactly so that is a very simple process that didn't happen well it's not simple but you have so much start it's a clear step that should be taken it's a clear step that should be taken it doesn't have an indication before the tax mask works right when you send out 650 letters there's something wrong in Denmark out of like 900 out of 900 parcels 900 parcels I guess my biggest question is whose responsibility it was to be doing this deed research so we didn't have so many upset people we're looking at 20 acres 200 acre difference that would fall under their contractor that's what we'll in the meantime if you can provide a reward copy of the contractor so everyone on the board has an opportunity to read it oh yeah I'm also curious if there's any performance of the performance it's going to be hard too the tax appeals coming up and not having the answer to the board well with that question there you can get with Mike and ask him or just send it directly to CAI those technical questions that you need write them down get them to Cheryl and Neil will send them out you know copy Mike but ask Mike to get questions Mike and Deborah that we need those to work this life board wants to answer to these reports very quickly exactly the DBA has they been paid in folk over 4,400 dollars in America there until we only going forward that's why I ask the board that at this point you are on the same wavelength that I am when there are errors to be fixed we shouldn't have to be putting more money into it at this point right now unless we have different answers that they didn't get what they needed or whatever all right so that just enlist your stuff and experiences and get Cheryl and I'm sorry all the extra work that you've incurred I'm sure everyone appreciates all the extra work and help that you're helping them get through the process that's just it's too bad that it happened it really is unfortunately it has and we just have to look forward and try to get some answers as to why it happened and what other help or such that we can get for what we can all right so let's go ahead and approve the minutes from June 4th, 2018 I'll make a motion to approve the minutes June 4th, 2018 for a second galley seconds I had a couple of John I was on the floor on page 2 so there are too many John's there so John Siegel is jailed okay I got it so I said I would try to make it but then John spoke about putting the vote on but he's telling about it that would be jailed and then on page 3 No. 200 administrative report that last sentence is kind of funky I'm not sure what you John spoke about fire department needing to let Sheryl know ahead of time for changes in case grant funds can offset the additional costs it's all about this sentence any other changes to the minutes on paper for that hi so we've already done the July meeting schedule we've already talked about this meeting on May 2 Joyce is going to be here so unless there's any other thing anyone wants to hop on I would move to a general after we've signed everything oops oh it's me good night everyone good night Sheryl again before the 4th right no no everybody have a nice day 4th sent here so so why is water rate 4th all different what's later time I don't know maybe I'll find out more you don't know I'm kind of excited that it's different I actually think it's better because if everything goes together then you have to come back and what's that what's that the point is later it's like at 4 and then everything starts on Rusty Park school board and administrators then two people from each community to figure out how middle school is going to work in the future and I'm the parent for More Count good job no change no change I'm pretty sure Peter and Dave were right these people would not like change this is next year I'll bid everyone alright we're adjourned