 Therefore, I, Margo Kaiser, the mayor of Capitola, hereby recognize and remember Sterling Nathan Cross for his lifetime of service to the Capitola and the larger San Cruz County community. So thank you very much. And I can give anybody this proclamation that would like to receive it on his behalf. All right. And do we have a report on closed session? Good evening. A closed session was had on the item on the agenda and no reportable action was taken. Great, thank you. I'm like, I don't know where to look for her. She's over there somewhere. And this evening, are there any additional materials? Staff uploaded copies of the presentations for each of tonight's general items to the online agenda packet, a copy of which has been printed at the back of the room and the council received a copy of these materials before tonight's meeting. Thank you. And we can now go to oral communications by members of the public. These can be on any consent items or any items that are not listed on tonight's actual agenda. You'll have three minutes. My name is Warren Klapec. I live here in Soquel, nearby Capitola. I shoot basketball every day at Great Street Park. Today at 12.33, I made an emergency call because I saw a gang sign posted with paint on the restroom of the men's restroom that is facing Porter School and so Capitola Village. So it's not on the side of the community center but on the other side that is facing Capitola Village. And I think it's a little bit, it's a shame that people are using the playground as a ganghood or something like that to intimidate people when I see little kids play in the park with ball and they're socializing with each other and having instruction, elementary school instruction. I think this is more important to support than anything else. That's all what I wanted to say. Thank you very much for listening. God bless you all. Have a nice evening. Thank you. I'd like to thank the mayor and the city council members. Jerry Johnson, just wanted to make sure everybody had a couple of safety dates that are coming up on the 27th, the Britannia arms is having a fundraising event for the Capitol Walks Enhancement Project which is all day long. They'll be donating 50% of all their sales directly back to the Wharf project, which is amazing. Those are also anything that is sold that night. So gifts card, any merchandise or anything like that. So hopefully the council's available or city staff or even the public will come out and support great things that they're doing there. There's also an amazing raffle going on. They have two tickets to Hawaii, all airfare, airfare for two, Cacabas and Lucas. They have a seven-day trip to Honduras. The gifts are absolutely amazing. They're being donated to them. And so hopefully we can come out and as a community and support that event. And then also just a reminder with the October Fest that's coming up on October 14th. And that's also going to be benefiting the Capitol Walks Enhancement Project. And that's just kind of backing up to the great successful weekend that we had at the Art and Wine Festival this weekend. Other than the Chamber doing an amazing job again. She had a booth down there. It was housed by a lot of our community members. And it was absolutely fabulous and community support was amazing. So thank you for your time. Have a great night. Thank you. I bought my water bottle and my raffle ticket, so. Any other members of the public or anybody online? There are no attendees with their hands raised, Mayor. Okay, great. You can go to staff. Thanks. Good evening, Mayor and Council. I'm just, I'm here this evening just to let everyone know that tomorrow's the gun buyback at the Sheriff's Department. And so tomorrow from 9 a.m. to 1 p.m. at the Sheriff's Office 5200 Soquel Avenue with the city's donation of $5,000. The other jurisdictions came in and matched that. And then the County Chiefs Association had some money as well. So we have about $50,000. You purchase rifles and shotguns or $50 handguns or $100. And then we assault weapons with $200. So last, or we did this, I think, two or three years ago and ran out of money. So our goal, we also have staff that's dedicated to that tomorrow. So we're gonna have a couple of officers there to help process the gun. So we're gonna have a couple of staffs that will also be helpful. Spread the word. I'll have some brochures. I'll hand them out to you. Great, thank you. Any other staff comments? Any council comments? Yeah, I would. I'd like to ask staff to, on our Friday update, to let us know what's going on at Jade Street Park, what our speaker was referring to, if there's any cleanup necessary or what the plan is for that. And then I also would like to acknowledge that our city manager was just sworn in as the vice chair for the operations committee at Central Coast Community Power, where we all receive our wonderful clean energy from. He was nominated and elected by all of his peers, all of the other city managers this morning where we were in Paso Robles. So congratulations to our city manager. I'd like to announce the, I'll remind everybody about the Capitola Beach Festival coming up at the end of September. We'll be holding the first paddleboard race on Saturday, September 23rd. It starts at 8 a.m. If you know anybody that's interested in it, it's for youth of all ages. It starts at 8 a.m. You can sign up on our webpage or go to Capitola Beach Festival at gmail.com. And yours is $45 fee, but all the money goes back to the junior guards for Capitola. So it'll be the first time that we've had something like that at our beach festival. I think we should ask the city manager if he'll be ready to paddle for that day. I think he paddles once in a while. I have one comment. I just want to say that I was really excited. I think probably my first year on council, thanks to my fellow council members, we were able to budget for the Blinky Lights, the crosswalk of the Stockton Bridge crosswalk. And I work in the village. I cross there all the time and it's great to bring some more safety for all of our pedestrians that come and get to see our beautiful village. So thank you Public Works for making that happen. And it was, it only took like two days and it's great and it talks and everything. So yes, it talks, it says the lights are blinking. So I think everybody can put that to good use. Yes, and thank you also to the chamber for putting on such a wonderful art and wine festival. It was packed in the village and I think it did really well for the businesses. So hopefully everybody had a good time. Okay, do you have any comments? Okay, all right. So we will go down to consent. These can be enacted in one motion in the form listed below. There are no separate discussion unless anybody needs to pull an item and it'll be passed in one motion. I already said that. Anybody care to make a motion? I'll move approval of consent. Second. Great, we have a first and a second. May we have a roll call, please? Council Member Brooks. Council Member Clark. Aye. Council Member Peterson. Aye. Vice Mayor Brown. Aye. And Mayor Keiser. Aye. Passes unanimous. Thank you so much. And moving on to general government tonight. Item 9A. This is our mall redevelopment land study. So the recommended action tonight is to authorize the city manager to execute an agreement with Cosmont companies for the Capitola Mall redevelopment land use study in the amount of $25,000. And we have Ms. Hurley to present. Thank you, Mayor. And good evening, Council. Before you tonight is the Mall Redevelopment Land Use Study. You will recall, well, the mall is a 46 acre site. There is multiple property owners. Oops. All right. So just an overview of the mall, 46 acre site. Back in 2019, Malone Gire Partners submitted an application for redevelopment of the mall. It was to redo the commercial, keep some of the commercial buildings and there'd be a net loss of about 30,000 square feet of commercial. And then to add 637 new residential units, the mall redevelopment was going to be a new lifestyle community with a new main street, open air mall, great opportunity for shopping, dining and entertainment. Cosmon companies was hired to do a fiscal analysis of the mall at that time. There was a contract for $63,000 and they were doing the feasibility of the malls, the study for fiscal analysis, the impact on the city. And then in 2020, due to the coronavirus, the mall applicant withdrew their application. This year during our budget meetings, there was a request to put $25,000 towards identifying strategies to support mall redevelopment and also to create a committee to focus on the mall redevelopment. So at this time, staff with this study that I'll be bringing up, plans to form a technical committee made up of local experts that have experienced with larger development projects and economic and planning background and housing as well. So next slide, please. So the scope of this project is to analyze our existing code to point out what areas are assisting the mall and what areas might be getting in the way of mall redevelopment then also to provide a menu of alternative land use tools for us to consider in the future and it'll give us an overview of each tool, the pros and cons associated with the tool, examples of where these tools have been used in other places. And then the findings of this research will be presented to the technical committee and they will after that make a recommendation to the city council of which tool they think would be best for us to implement in terms of mall redevelopment. So tonight I'm proposing a sole source contract with Cosmont companies. We have a policy, an administrative policy regarding sole source in which we don't have to put it out for a bit because of the knowledge base regarding a certain firm and since Cosmont did so much work on the original proposal and has a really great understanding of the mall and the history there, we're proposing to utilize Cosmont company. And with that the recommendation for this evening is to authorize the city manager to execute an agreement with Cosmont companies for the capital mall redevelopment and the amount of $25,000. So with that I'm available for questions. Thank you. Thank you. Any questions from council? Any public comment on this item? I don't see anybody here. Is there anybody online? There are no speakers with their hands raised mayor. Great. We can take it back to council. Thank you to our council member for bringing this forward. I think it's a great idea. Definitely most certainly it picks up where we left off in 2020. I'd like for us to in the scope and make sure that we add in the housing element outcomes. I think that's going to have a significant impact on what this study's outcomes may or what the outcomes may, what will be presented as outcomes to us because that could significantly change the scope of the entire project. So I'm guessing that we would align this group, this technical committee with when we find out more on the housing element. It would not be in our favor to start and then have to start again based off of what the housing element outcomes are. And then also we worked with MBAP before on a white paper. And I'd like to make sure that we include that in the scope and with the work that we've already done and bring that back and possibly invite MBAP person to that committee. I think they're very helpful and in the know. But with that, I'll go ahead and make a motion to approve the thing in a second. Thank you. I'd like to authorize the city manager to execute an agreement with Cosmont companies for the Capitola Mall redevelopment land use study in the amount of $25,000. A second. Great. Motion and a second. May we have a roll call, please? Council Member Oaks. Hi. Council Member Clark. Hi. Council Member Peterson. Hi. Vice Mayor Brown. Hi. And Mayor Keiser. Hi. Passes unanimously. Thank you. The City Hall needs assessment and alternatives analysis. Tonight, recommended action is to authorize the city manager to execute a professional services agreement with Group 4 architecture for phase one of the City Hall sites needs assessment and alternatives analysis report in the amount of $49,950. We're back. Thank you. Well, I won't repeat what you just said, but tonight we're looking at a contract for the City Hall. for the City Hall redevelopment. So we're all familiar with the site. It's comprised of the capitol of City Hall, the police station, our museum, our parking lots in the back and it's a seven acre site. The City Hall and police station are older buildings this evening while walking down the stairs to come to this meeting. I heard a little bit of a drip noise to the right of the stairs and it seems like there's some water. We've had ongoing experiences with the age of this building and just things that are happening, but it doesn't look like it's an emergency, but the buildings are older and so it's time to actually study what's going on and talk about the future. Next slide, please. Back in March, I came to City Council or we discussed this as a goal during our budget cycle and set aside $50,000 in this fiscal year to look at options. So phase one, this is what we're really talking about tonight about launching. It will include a description of the structures and the site and overview and then visual assessment of the building where an architect will come out and look at the building and give us a visual assessment of the structure. Quantitative breakdown of the current uses so looking at the exact square footage of each type of use within City Hall then look at the functionality of the building for its purpose and whether or not those square footages fit with accepted practices with an architecture and meeting space and then a qualitative analysis also of the site and looking also at our environmental constraints. We all know this building is located in a floodplain. From that, they'll work with staff on a 20-year projection which we'll talk about the future needs of the City and see what the spatial needs are as well and then they'll provide a summary of findings. The phase two, I've brought this up before but it's really looking at public outreach and also feasibility analysis of different scenarios so I won't go too deep into that this evening. So we put out an RFP and it was out for about two months and from that we got four proposals. We chose group four because of their prior experience they've worked throughout the Bay Area on projects similar to this. They also, their pricing was the best of all the groups, the others I would say most of them came closer to 200,000 so big difference between this proposal and the others and then their understanding of the scope they've done this a lot, they really have worked within communities and had these public outreach processes in which I'm trying to get community feedback and then come forth with different proposals so it looks like a great team and that's why they were selected. So for this evening we're talking about phase one which came in just under $50,000. Phase two came in around $66,000 and after phase one, if the findings that we hear from the City Council that you would like to move into phase two of looking at options that's when we would come back to ask for more money in the budget in order to do that phase two and tonight the recommended action is to authorize the city manager to execute a professional service agreement group four for the phase one city health sites needs analysis and alternative analysis report in the amount of $49,950. So with that I'm available for questions. Thank you. One of the slides mentioned that the alternatives analysis will refer to sites. So does that mean they're gonna look at this site and then also provide potential alternative sites other than just the one that we're currently on or no? You know, that's a possibility that we, if they think that that would be that's something we could look at within that. So it could be looking at alternative sites. There's, yeah, unless it, when we get to that stage if we heard from the public and City Council we're not gonna look at that. That's part of phase two. That's part of phase two. Okay. Okay. Phase two was like the goals for like, what does City Hall, you know, what does it need to accomplish and then looking into those different sites and what options might be helpful for those. Okay, cool. Thank you. So Katie, when I'm looking at phase one it seems like it's telling me what we already know. We know how big buildings are. We know we're in a flood zone. We know based off of what council has already prioritized, which is we need to find a better place for City Hall. Tell me a little bit about how necessary it is to kind of evaluate those things in phase one and what's holding us back from just kind of moving this forward right into phase two with the community output, looking at different areas and really investing our dollars in a, yeah, in a way that we can get a better outcome. You know, because I feel like after reading phase one it just seems like the stuff we already know. Yeah. So I think phase one is an important first step but we do know a lot of this information. You know, when we brought forth that we were putting out an RFP and that we've done past studies on this we do have information on that. I think it's an important first step but we do have a lot of this information. But it's essential when you go out to the public to really have a good summary of what is the snapshot of today. But what we're asking for from the consultant is pretty in depth, having an architect come out, really look at the structure, give us feedback on that and assess all of the numbers but there is quite a bit of that information available already. So is there anything in phase one that we don't need to ask group for? Are there elements that could potentially save us money in not having them assessed since we already have completed multiple studies and have felt the water drip on our heads while we walk by? We have evidence here. Yeah, I think, Julie, which of mine pulling up the slide on phase one? I think a lot of the information on exact like square footages related to the building, the site and a description of the site, those are things we have and we could put together as staff. I think it's still an important piece of this but so probably like number one, we wouldn't need the consultant to do necessarily and that's also the overview. The visual assessment is something we could probably have our building official take a look at and give feedback on and the quantitative breakdown, we know that we could pull together those square footages and then also our environmental constraints and hazards, we know those pretty well. So because at staff time, if we weren't to remove those items from phase one, how much would that possibly save us if we asked group four not to do that? I'm sure they would work with us. I'm not quite sure on an amount at this time, so. I'm just wondering if it's equivalent to staff time or this is something, well, you rather have them do because it just, it's a lot of work or is it something that staff can handle and it saves us $10,000, $15,000? You know, the biggest thing about kind of the assessment of this facility, this building is if we wanna be comparing it against other alternatives, comparing the alternative of renovating the site. You know, what does it take to renovate the site? I think the question is one for council is, is that gonna be a really key piece of information for you to make decisions down the road? It's like, okay, hey, you know, staying here, being on this site, maybe we could get us up to sort of a modern standard office for $10 million. Never gonna get us out of the floodplain, but maybe we could do that versus picking up and moving somewhere else. So I think the question is, the more analysis we do on the building, I think the better the handle we can get on what a potential renovation here would cost, but if we think that no amount of money that we spend is gonna get this building out of the floodplain. And so in some ways, if everybody is willing to say, you know, look, let's do some evaluation of the building, but let's know that at the end of the day, it's probably not worth rebuilding this thing. Then I think really to your point, Councilman Brooks, D, it doesn't make sense to do too much like visual assessment on this building. So, let me summarize, I think I talked to a circle there. I think we can do the analysis as proposed in phase one, but I think that if the Council is pretty much at a point where you think that, look, this building doesn't make a lot of the sense to invest money in because of those issues. And I think there's some real obvious ways we could scale this down. Can I also add? Yeah. One item is that back in 2013, when we went out to the public with a study and information on what could be done, what we were hearing from the public is we didn't do enough of our homework up first with the assessment of the building. So that is why we have this piece in there now. Yeah, no, I mean, my questions are just based off of the necessity. We've done this, we've been here, we know we're in a flood zone, just like our city manager has said. We know what the implications are if we stay here. I think that's why we prioritize this because we need to know what are other options outside of the flood zone are. We had that conversation during priority. But if you feel that it's necessary, again, I don't know, it's more cost savings to me because we've spent so much money already analyzing this problem that if we're gonna save 10 to $15,000, those are our programs and projects that we can use funds in the meantime for to fix the water drippage or something going on in the meantime. But I don't hear a number quite yet. And so I don't know what, so those are my questions. I'm sure we can have more conversation later, but that's why I was posing with questions. I think the visual analysis would be one of the larger cuts from the, to have their architect come down and see the building and really get a grasp of the situation here. Cause I think they were planning a full day to come down, look at the building, see what's happening. If we were to take those steps out, I'd probably save probably what you're estimating around 10, 15, but that's my guess at this point. If we take that out though, they can still do the rest of that scope, right? If they don't bring the person down to come look at the building, they can still do all of the other work. Yeah, they can do like the square footage analysis of what our needs would be and what is typical within a building for, you know, for workspace and meeting space and give us an idea of where we are current snapshot. Okay. Yeah, I'm noticing in the cost proposal that it says that they welcome the opportunity to review the fees and make adjustments to the scope and approach and align with our needs and our budget. So I think it sounds like there is an opportunity for us to kind of negotiate with them how much of what was on the slide that they do. And I was initially gonna suggest that if we kind of bring down the scope of what they're doing in phase one, that perhaps we could get them to put some alternative sites in phase one rather than put that in phase two just to get kind of an idea. But in looking at it again, I'm kind of seeing that the alternative sites, it's not just here's three sites and that's that. It's like here's three sites and here's a site plan and here's a breakdown and here's what we'd recommend. So it's more than just here's alternatives. It's more detailed than that. So I will not suggest that, but I do suggest that staff work with group four on kind of negotiating the cost proposal for things that we don't need to Councilwoman Brooks's point. Any other questions? Yeah, I'm just curious at what point if we're changing the scope of what we're requesting, would we have to go out to bed again at any point? So there's no hard and fast rule on that. I think, you know, actually, I'd be welcome of input from our city attorney if she had any input on them, but I don't think that there's a hard and fast rule. If we generally feel like we've described the project well in the RFP, we get different proposals and we ultimately elect to proceed with some elements of the proposal and not others, I think we're in fine shape there. I agree. Thank you. We can take this to public comment. Seeing no one here, do we have anybody online? There are no speakers on Zoom. Okay, thank you. We'll take this back to Council for any other comments. I'd like to interject here. Our police department does a great job and if you look around other agencies the same size, their police department's about as big as our whole city hall. That's another thing to take into account. Hopefully they'll do studies to find out how big other departments are, kind of facilities they have, not just city hall in general, but for everybody. That's including the scope, right? Yeah. City police department, city hall, museum, like everything, everything on this property. On this property. Oh yeah, does it include parking? I mean, it's gonna look at the parking lots and how much space we have on the parking lot, but they're not going to do an analysis on any kind of parking structures. You know, they might in their scenarios, okay, so. All right. Phase two. Parking spaces don't get any wider. Maybe we should consider that. Okay, with that, I will make a motion to, let me go back to the phrasing, authorize the city manager to execute a professional services agreement of group four architecture for phase one of the city hall sites needs assessment and alternatives analysis report in the amount of $49,950 with additional direction to negotiate scope based on what, based on actual needs. Is that fair? What we can't do ourselves. Yeah, I think to repeat, I think what I was hearing from the general discussion, it would be negotiating out some of the assessments of this building, putting a lot of time and effort into analyzing what's under the sheetrock in this building may not be something that we want to say. Yeah, yes. And I'll second that. Great, first and a second, maybe we have a roll call. Council member Brooks, hi. Council member Clark. Hi. Council member Peterson. Hi. Hi, it's Mayor Brown. Hi, and Mayor Kaiser. Hi. Passes unanimously, thank you. This will take us on to nine C, we'll change presenters here. Public Works Director Khan, this is the pedestrian pathway from the upper beach and village parking lot to up to Monterey Avenue. The recommended action tonight is to direct staff to proceed with developing the final design of the pedestrian pathway from the upper beach and village parking lot to Monterey Avenue consistent with the pathway configuration alternative three as described in this staff report. All right, good evening Mayor and Council. So just to get us a little bit oriented about where we're talking about, we're here at City Hall, the upper parking lot is above us. And so this is a pathway to take us from the upper lot to the corner of Bay slash Monterey and Park Avenue. Next slide please. Currently there's not a pathway, this is the idea is that we're trying to get from the end of the parking lot here up to the street. Next slide please. Here's our problem issue. There's no walkway there. I'm sure if you drive up here in the summer you see this quite often. Next slide please. So a little bit of background on this project has been out there for a while. In 2021 the city went to agreement with the RTC for the study and construction of a pathway and they committed funds to this project. It's to provide separations between vehicles and pedestrians obviously. And also part of the reason they're interested is it provides access to segment 11 of the coastal rail trail that will pick up at Monterey and Park Avenue intersection. The last time this came to council was February of 2022 where staff permits and did a schematic plan but really no details on the tree removals. And so council directed staff to return with the preliminary design minimizing impacts to the oak trees in that area. So with that staff went back to the drying board and made the following considerations when coming up with these alternatives, one was sidewalk width, one was drive aisle width, then the other was retaining walls required for the project that would obviously scale the cost of the project. And then with the tree impacts we considered the number of tree impacts, both removals and impacts to the root zone that might damage the tree and for its lifespan. The species of tree is involved because there are a lot of coastline oak in that area. And then like I said, the severity of the impact to the trees. Next slide. So we came up with three alternatives. The first alternative being the ideal for usability. So the widest sidewalk width and the widest dried aisle width that Oz also had the most tree impact. So to reduce tree impact, we tried to shimmy around some of the tree, more important, more prominent trees in the area that was alternative to included in your packet. And while it did save some larger trees of note, it still had some large tree impacts. So the third alternative, which we're recommending this evening, reduces the sidewalk width by about half a foot, reduces the dry vial width to two 10 foot lanes. They're currently two 11 foot lanes. 10 foot lanes are pretty typical of a small residential street. And then the tree impact is reduced by quite a bit. So four to seven trees with only one oak removed. Next slide. So here's the, rather than trying to go off by memory, the tree impacts here. So this was included in your packet. Red is known removals. Yellow is some that would have an impact. So either retaining wall or the sidewalk would impact the tree root area. And then green is no impact at all. And so you can see here that there's only one tree, oak tree that we know would have to be removed. That would be the same under all three scenarios. And then the other three species of tree, or three trees, remove or smaller other species of trees. Under the other two scenarios, there were definitely way more impacts and removals to the coastline of oak. Next slide. So these are the trees that we're talking about. In scenario three, the only tree to be removed is the 40 inch tree. In scenario two, we were trying to shimmy around that 18 of 15 inched oaks that are there in the intersection. But like I said, going around there didn't still impacted all the other trees down the line. So it really wasn't saving us the number of trees overall. Next slide. So this is alternative three, just to walk you a little bit through this project, you have your curb cut there all the way on the left, then the black and white kind of dash line on the bottom signifies a retaining wall. It would be approximately two feet tall for the duration of the project. There's two small trees there in that first section. And then next slide. And then the one large oak tree in the next section there. To achieve this configuration of the five foot sidewalk and two drive lanes, we're gonna have to edit the curb cut there at the top left of the intersection to make a good turn, acceptable turn radius for cars. Also included in this project are curb improvements to the lower left that connect back up to the existing sidewalk. And then the lower right to make it ADA current ADA accessible standards. Next slide. Also included in this project when it was first envisioned was to redo this area. There used to be a bus stop here. There was no longer a bus stop here. However, this area is pretty unimproved. It's a dirt lot. There's a crumbling asphalt kind of curb there. So this project still proposes to have a concrete curb here to kind of shore off that area, keep the pavement from crumbling on the end, plant a couple of trees there with the tree replacements we have to do for this project. And then also current this into a loading zone area for people to drop off and pick up passengers either for the rail trail or going down to the village on the busier days. So you don't have to drive all the way down there. Next slide. This is our tree replanting plan. There's space here in the lower lot for about 28 trees. We only anticipate having to remove four trees. So two to one would be eight trees in this area. So there are plenty of room. There's also multiple species here. You may or may not know that it is very hard to procure trees right now. So we have multiple species to choose from as approved by an arborist that we had come assess both this area and then the trees to remove. Next slide. So upon council's recommendation, we would turn to council to authorize the bid and then also approve the final plan specifications estimate and the coastal development permit for the tree removal with the aim of constructing this before next summer. So late winter to spring of next year. There's currently $300,000 budgeted for this project. The RTC grant and general fund that has already been dedicated to this project. We've expended about 30,000 on planning efforts in coordination with the RTC and anticipate the remaining funding to be sufficient to construct the project. And there's the recommendation and I'm happy to answer any questions you may have. Thank you. Do we have any council questions? I had one question. In plan three, the size of the sidewalk, is there a standard or is there between one, two and three the size of the sidewalk? So one and two had a 5.5 foot and three has a five foot. The ADA standard is only 36 inches. So a far exceeds the ADA standard. We like to do five and a half because that's considered enough with for like two wheelchairs to be passing each other at the same time, but five foot is pretty much what you'll see around town because for a very long time that was the standard around the state. In the area that you highlighted where a total planting 28 trees, are you only planning on doing the two to one replacement? So eight total trees at this time or is there plans for more trees than that? The intention is to replace them two to one in this and in one of these areas. What capital does? For removals, yes. Is there any specifics on the size of the trees that you'll be replacing? That's a great question. I'm not sure what the standard is. Our replanting is two to one and it's a five gallon tree. For commercial, we require a larger replanting. Did we have a larger replanting for this project? We have, we come to the budget, we have quite a bit of money in our planting fund right now that we could most likely utilize larger trees than the five gallon. I mean, I'd be happy with three to one too if there's room for 28. And then my other question is, are the trees getting replaced of the same species? Are they oak? Or are they one to one given the species being removed? Ideally, we'd wanna replace them with coastal live oak, which are the ones being removed, especially the 40 inch one is a coastal live oak. There was only one. Oh, there's one live oak, the other three are other species. Ideally, we replace them all with oak trees. Oak's great, okay. Depending on availability, because it has been hard to procure trees here lately. Mm-hmm. Right. Right. Yeah, where would prefer larger and more? I just had a question. I saw sort of some of the crosswalk or like bike path enhancement. Is that sort of, is that gonna be tacked on to this project as well? Okay, cool. Thank you. Any other questions? Any public comment online? There are no speakers on. Okay, we can come back to council. Any other deliberation? I see on, this will turn two, three. I don't see an image of that in the slide. Oh, here it is. Okay, so yeah, it's the same. I was just curious about the crosswalks because I see it looks like don't see any other, like green or crosswalk marking on the other. Right, so that one, actually, Julia, would you mind putting up? Which slide do you want? I'm the one that shows the intersection, the plan is with the intersection of park monorail. Yep, there you go. Okay, so the top there is a standard marking for, we have a sharrow, we have the marking for the bike crossing there. I think the one you're talking about is the one on the bottom. So there's a dual crossing there because we anticipate the rail trail being one of the entrances being there. And rather to have people who are biking kind of dart out at random across the street to go down the hill into the village, we kind of want to guide them into a lane to safely cross the road and also for cars to expect bikes to be crossing that way to safely then go down into the village. So that's why there's two way marking there and it's a little more visible. So drivers and bikes know that that's what's supposed to be happening in that intersection. Okay, and the other three are just gonna be like the white stripes without any green. Correct. Is there any possibility of flashing lights or any need for that there? So typically you can't, or all the time you can't put flashing lights in intersections, stop control intersections. Would we do that green paint on the bottom there before the rail trail is put in? It seems like that could be potentially confusing. Agreed. Likely not. And that project will, yeah. So we'd probably hold off on that until that project's actually constructed. But maybe include the green on the top. Correct. Yes, the other. From Parktown. Correct. Thank you. I would like to move to make a motion for the pedestrian pathway from Upper Beach and Village Beach parking lot to Monterey Ave. I'll second that. And just to clarify where? A3. Alternative number three. A3. Okay. Maybe we have a roll call, please. Ooh, okay. Council Member Brooks. Hi. Council Member Clark. Hi. Council Member Peterson. Hi. Vice Mayor Brown. Hi. And Mayor Kaiser. Hi. Passes unanimously. Thank you. We'll go to 9D. This is our long-term strategic planning. We'll provide feedback regarding the development process for longer-term city of Capitola strategic plan. Thank you so much. I'll just give it a second here. Thank you, Mayor and Council. I'll adjust this. Yes, so we'll be talking about long-term strategic planning. And we're here this evening because in the March Budget Goals and Priorities meeting, you did direct staff to develop strategic goals for our city and allocate money towards that project. So what is a strategic plan? Well, it's very exciting. You'll hear this a lot. It is a roadmap for the future that is often used to prioritize an organization or city's initiatives, goals, and resources. So this is really about the big picture. Where do you want the city to go? And it's often summarized into about five or six focus areas that also align with the city's vision and mission. Next slide. Thank you. So this is just a visual example of several plans with staff analyzed and read. Many of our neighboring jurisdictions have strategic plans in place, such as the county, the top one is from the town of Los Gatos and the city of Watsonville. This is just kind of a visual. So moving forward, as I mentioned, we did look at many examples from jurisdictions both larger and more similar in size to the city of Capitola. And what we really kind of concluded is often the process is very similar, but the scope and the scale of that process changes really based on the size of the community and that community's resources. So for example, the county of Santa Cruz strategic plan is in place currently, the five year plan and was really the sole project of their assistant county administrative officer. Most of her time was dedicated to developing that plan in 2018 with also the help of an entire steering committee, several other staff members, extensive community outreach, which you can imagine makes sense because it was for the entire county. Looking at another example that was included in the packet for the city of King City, again, they followed a similar process, but on a smaller scale. And the focus areas that I mentioned earlier are listed here for each of those plans that were also included in the packet. Perfect. So what does that process actually look like? I've kind of outlined it here. We would start with fact-finding. That would be a city-wide needs assessment and analysis. Then move forward into public outreach with a series of workshops or surveys or both, really gathering that information and data and using it to identify what are those proposed goals, what are the focus areas of the strategic plan, and then bringing that information to yourselves where we could really focus on what is your vision and are we moving in the right direction based on the input we've received from the community and from staff with that needs assessment. That would lead to drafting the plan and allow for fine-tuning where the proposed plan would be given to council for review and lead hopefully to its final adoption at a council meeting. So I think, yeah, we had some cool animation there. We've identified that the different steps we would recommend would be done in partnership with a consultant really leaning on an expert to get some of the work done and also really guide us in this process. And then of course also council's time would be very important to the process as well. So moving forward to kind of reiterate some of the considerations to look forward to in this process is it wouldn't necessarily only be the city manager department, it will really lean on all the city departments to give their feedback and their buy-in. We would be looking for community input leaning into transparency, having the process available and the outcome. We would need council time as well for some of that visioning. And then of course, I know I've already mentioned staff time, but then I also wanna just say the follow-through, once we have that adopted plan really focusing on how we use it and that we are leaning on the plan in all of our future decision-making. Otherwise, why do we have it in the first place, right? So just kind of bringing that up now. And that's really all I have now. I'm looking to you for feedback regarding our process in the development of a strategic plan and I can answer questions as well. Thank you. Thanks Chloe. Do we have questions? Chloe remind me, is this what we did with the Nichols with the Optimal Solutions? So that's a great question. I think it's very similar, but that was very specific to just the community grant program, correct? Gotcha. So it was kind of, and I know I think our recreation division also did kind of like a strategic planning program, but it was for that division specifically. This would be for the whole city. And you might have said this already or it's probably in the report, but can you tell me again when the last time we did this was? That should have been in my report. We never have. Never, okay. We think about it all the time. Think about it, got it. Okay. Thank you. Thanks. Sorry, I got sidetracked by the joke there. I value the importance of strategic plans. I've done several strategic plans before. I do also have concerns that if we have a five or 10 year strategic plan that every two years when we get a new council member and they come in and go, I care about this, the answer will be, sorry, that's not in our strategic plan. And so I do see within here that some cities have kind of a one or two year operational plan in addition to or enveloped within a strategic plan. Is that something that we would consider during our workshops or is that something that staff would bring back to us? I just want to ensure that future councils aren't prohibited from being able to set goals themselves as well. I think that's a really good point. And I see Jamie getting ready for a response. I do believe if you were to direct us to include kind of a smaller scale operational plan that we would absolutely be able to do that. And that would address some of your concerns. Okay, so if this council were to create five, seven, eight, 10, whatever year strategic plan, but then within that was a two year operational plan, then the next time the council changes over, new people would have an opportunity to weigh in on the operational plan, if not the strategic. Exactly, okay, thank you. I would just say to that, that I think it would be important to build into the language of the plan, that it should be a living document and should be open to change through new city council members, but just to serve as, you know, we have this massive plan that we've been working on and refining over the years and, you know, things change and people's opinions change, but I think it's good to have that still. Additionally, I had a question about the, I see it says city council, I think it's a half day workshop. I'm wondering if that is standard from your research or if the consultant might have opinions for that, you know, to what degree that's involved in this. I think it depends on the scope. I believe, for example, with the county, there was I think even a longer, it might have been a full day offsite retreat, multiple workshops. So again, though, that was for the county, that's a larger scope. We would certainly be able to, to sort and identify a balance. Does that answer your question? Yeah, sure. Great. I mean, I think what we're trying to do is come up kind of a middle of the road approach. You're not go as intense as the county did, but at the same time, do something that's a little bit more robust because we haven't done a strategic planning effort in basically as long as this generation of leadership has been around the city. So trying to find that middle ground, we certainly, there are some jurisdictions that would allocate two all day sessions for a workshop. Other times, people might just do it as something as part of an irregular evening meeting. So we were kind of thinking that middle ground of a half day workshop, but we happy to get input from council or from the consultants and see if we want to go deeper or not so deep. Any other questions? Any public comment on this item? Anybody online? There are no speakers on Zoom. Okay. We can take this back to council for comments. Definitely a living document there. Things are always gonna change in our community, so we can make changes as we, and when do council members come aboard? Yeah, I guess along those lines, and maybe this should have been more of a question, but we're coming off of a huge, catastrophic event that was not able to be planned for. So as much as we can have strategies and ideas in place, I think coming off of what vice mayor said too, is I don't wanna pigeonhole anybody that comes after us to do certain things, especially or be held back by fixing things or doing things after something catastrophic ever happens again. That's just kind of my feeling towards this. Absolutely. That makes a lot of sense. And just as a brief example, when speaking with the people from the county who prepared that plan through 2024, one of the, you know, the CZU fires happened within that timeframe, and there was a lot of response and also shifting because of that event that happened. And that was completely doable, of course a challenge for other reasons, but was not hindered by the plan. So if that kind of eases your mind. Yeah, and just to echo what I'm hearing from my fellow council members is, you know, it's important for the strategic plan to have that operations element. So it aligns with our annual goals that we set as council members. I think it would take away from that if we didn't do that. You know, I think and a component that's gonna be really important about the strategic plan and I'm sure during our five day event when we're talking about it in Hawaii, that, you know, I think we really need to ensure that we bring in a regional component to the strategic plan. We're hearing that the county already did it. I mean, the city of Santa Cruz has done it. There's no sense of not ensuring that whatever they've created is also part of our plan because we're a part of an entire county, right? And a lot of those things are intertwined. And then lastly, we just came back from the Central Coast Community Power annual meeting and they had a really unique format for their budget and their operations that was just in a really community friendly form where, you know, during our strategic plan it might be like a thousand pages and instead they had it in like a 15, 20 page document that was, that did go out to just not us but to everybody and the consumers. I think we should think about that as a tool for us in our, for our community to be able to access that and really, so they can have an idea of what we do. So those are just my thoughts and I'd be happy to move the recommended action of providing, oh, I gave you feedback, that's all I need to have done. Thank you. Thank you for the feedback, I appreciate it. Is there any other feedback? I guess that I would err on the side of the longer term strategic plan. I think that makes a lot of sense. I think it's something that I'd like to work with our consultant on, how to structure something like that and I'm kind of imagining sort of a plan that starts out with pretty high level principles and kind of our focus and our, and then gets more into it. So there's like the more granular stuff might be refreshed every couple of years but the higher level stuff stays static. I don't know, just, I think you're right. I think you do want to have a picture for where you want to end up and what that desired condition would be but then you want to talk about it pragmatically. Even if we do make a 10-year plan, those very high level 10-year plans can still be changed by future council members and that's an important aspect of what I think, yeah. And then is this something that would be visited every year or like, or is that what we're kind of trying to figure out? It would almost be like another form of like a budget. So my vision, which may or may not matter, is that the operational plan would be re-visited more frequently because that would be moderating a shorter length of time and that maybe we would restructure how the budget principles and goals meeting is conducted so that it's kind of, slightly higher level and it fits into this entire process and that's something we could talk to the consultant about how to achieve that as we're addressing this, you know, making this strategic plan work. So I hope that answers your question. Or maybe even as more, when new council members come aboard every two years. Absolutely. Is that enough? Yeah, thank you so much. Great, thank you, Chloe. All right, so we can take it to 9E. This is the item about the interim building official. We are recommended to adopt a resolution for an exception to the 180 day wait period per government code listed there and approve the appointment of Robin Woodman as the interim building official retired annuit. Yes, so it's me still. Thank you, Mayor and Council. This is a quick item. We are excited to welcome Robin as our interim retired annuitant, our interim building official while the city does recruit for an actual employee to fill that role. This is a really good win-win way to address not having a building official employee at this time while also opening it up and looking for someone to fill that role at some point within the next year. So you may remember there are very specific rules to appoint retired annuitants. They need to work less than 960 hours in a fiscal year. They're paid only an hourly rate with no other additional benefits from the city. And in this case under this section of code 21221H, this is a situation where we're having Robin serve as an interim building official to that role specifically as we do recruit and we do have an open recruitment for an employee in that role. So the reason we're having you adopt a resolution during general government is a CalPERS requirement that she will be starting prior to the 180 day wait period which is generally required for retirees. In this case, this is necessary to fill a critically needed position which is within the bounds of the CalPERS rules. So my recommendation is please adopt the resolution for the exception as written here on the screen. And thank you, if you have questions, I'm here to answer them. Any questions? Any public comment? There's no answer. Okay. Take it back to council. My approval of staff recommendation. Second. First and the second may have a roll call please. Council Member Brooks. Council Member Clark. Aye. Council Member Peterson. Aye. Vice Mayor Brown. Aye. And Mayor Kaiser. Aye. Thank you so much. And nine F, city council appointments to city advisory bodies. Recommended action is to appoint members of the public to the Capitola Arts and Cultural Commission. This is Julia. Good evening, Mayor and Council Members to close us out this evening. We have a quick appointment to our Art and Cultural Commission. So per government code 54974, the city clerk's office received notice of an unscheduled vacancy because a member of the commission resigned from their position. We recruited for the vacancy by publishing a notice in the newspaper as well as on our social media website and requesting word of mouth. We received three applications. We currently actually have two unscheduled vacancies for the commission. However, one of them is for an artist position and none of the applications on file meet the requirements to fill that vacancy. So in accordance with the bylaws of the Art and Cultural Commission, the commission reviewed the applicants and recommends the appointment of Mario Beltramo. This would be for a term expiring in December of 2024. With that, the recommended action is that the City Council appoint one member of the public to the Art and Cultural Commission. I'm available for any questions. I have a question. The Agenda Report mentions the COE received one application for a youth member appointment. Was that a typo? Or is that just for informational purposes? It is for informational purposes. That appointment we'll be coming to at the next City Council meeting because the COE still has to review that application in accordance with their bylaws. So it's just a random, fun add-in to your knowledge. Happy to hear it. It's not factually incorrect. No, it's not. And then does, is there any insight as to the decision-making? I don't question the choices of the commission. They know who is best for their commission, but I'm wondering if there was any insight as to how the decision was made, only because I noticed that one of the applicants works specifically with the arts, the performing arts community. And it looks like the person that was chosen is not related in that way. I don't know these people, so I'm not passing any judgment, but I'm just curious as if there's any insight as to the decision-making. So the Art and Cultural Commission reviewed the applications during an open Brown Act meeting. So members of the public had an opportunity to comment. Each of the applicants was invited to attend the meeting. It's actually in the bylaws that they're required to attend one meeting prior to being appointed. As for specific insight, I believe that our staff liaison for the commission is president tonight, or tonight's meeting, Nikki could probably speak to it further. Or our council representative who may have been in attendance that night as well. Yeah, I'll talk on this. We did have a chance to meet with everybody and informal interviewing of them and listening to all their experiences. He was our next choice. So Mario was our next choice, all that we want to bring them all on eventually. This is where we stand with Mario. That works for me, thank you. Great, any other questions? I have a question. I'm sorry, I didn't really understand that there were two unscheduled vacancies, but why could only one be appointed? So we received two resignations from the commission. We have applications on file, but one of the vacancies is tied to an occupation as an artist. So the person who fills that vacancy needs to be a working artist essentially. And so we contacted the applicants on file to see if any of them could perhaps fill that requirement and none of them responded and the affirmative that they could. Typically on the application, there's a check box. When you submit your application, you can select which type of vacancy you're applying for. Like for example, with the finance advisory committee, there are business representatives as well as at large members. With the art and cultural committee, there are at large members and then there are also artist members. And so none of the applicants on file are able to meet that requirement for that vacancy. And for the artist's requirement, does that need to be like your primary source of income? Is that what it is or what's the definition of artist? I don't believe it has to be the primary source of income. I would need to review the bylaws to be 100% certain, but I do believe it needs to be like profession. They need to have an artist as a profession, not their primary source of income, but they need to be working and producing art for sale, I believe. Right, and nobody else qualified. Exactly. Okay, thank you. You're welcome. So any artists out there, time to apply. We do accept applications year round. Any public comments on this item? Anybody online? There are no speakers with their hands raised. Okay, we can come back to council. I'll move approval of the commission recommendation. I'll second. Wait a minute, to the commission. Mario, I'll turn them over. Great, it's a first and a second. Let's do a voice vote. All those in favor? Why? Hi. Great, okay, that takes us to our very last item, which is number 10, adjournment. Thank you all for being here. Really appreciate it. Have a great evening and a good weekend.